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HomeMy WebLinkAbout12.03.18 Council Packet Meeting Location: Farmington Farmington City Hall Minnesota 430 Third Street Farmington,MN 55024 CITY COUNCIL REGULAR MEETING AGENDA December 3, 2018 7:00 P.M. Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS/COMMENDATIONS 6. CITIZEN COMMENTS/RESPONSES TO COMMENTS(This time is reserved for citizen comments regarding non-agenda items.No official action can be taken on these items. Speakers are limited to five minutes to address the city council during citizen comment time.) 7. CONSENT AGENDA a) Approve Minutes of the November 19, 2018 City Council Meeting— Administration Approved b) Adopt Resolution Opposing the Sale of Strong Beer, Spirits and Wine in Grocery and Convenience Stores—Administration R53-18 c) Approve Dakota County South Metro SWAT 2019 Joint Powers Agreement —Police Approved d) Approve Revised Joint Powers Agreement with Dakota County for Fuel Purchasing—Public Works Approved e) Approve Various 2019 License and Permit Renewals—Community Development Approved f) Adopt Resolution Approving Polling Place Locations for 2019—Community Development R54-18 g) Accept Resignation Steve Kuyper from the Planning Commission— Community Development Accepted h) Acknowledge the Withdrawal of Comprehensive Plan Amendments and Rezoning at 6020 195th Street West—Community Development Acknowledged i) Approve City Administrative Policies and Procedures: Tuition Reimbursement, Volunteer Time Off and 457 Deferred Compensation City Match Program—Review, Changes and/or Additions—Human Resources Approved j) Approve Seasonal Hiring—Human Resources Approved k) Approve Bills - Finance Approved REGULAR AGENDA 8. PUBLIC HEARINGS a) Approve 2019 License Renewals Approved b) Adopt Ordinance Approving 2019 Fee Schedule Ord 018-742 c) Adopt Resolution Vacating Drainage and Utility Easement—Mark Pellicci, 1309 Birch Court R55-18 9. AWARD OF CONTRACT 10. PETITIONS,REQUESTS AND COMMUNICATIONS 11. UNFINISHED BUSINESS 12. NEW BUSINESS a) Adopt Resolution Approving 2019 Final Budget and Tax Levy R56-18 13. CITY COUNCIL ROUNDTABLE 14. ADJOURN otii City of Farmington 430 Third Street Z Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 .4 paolOPP www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: David McKnight, City Administrator SUBJECT: Approve Minutes of the November 19, 2018 City Council Meeting-Administration DATE: December 3, 2018 INTRODUCTION Attached for your review are the minutes of the November 19, 2018 city council meeting. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Approve the minutes of the November 19, 2018 city council meeting. ATTACHMENTS: Type Description D Backup Material November 19, 2018 City Council Minutes CITY OF FARMINGTON CITY COUNCIL MINUTES REGULAR MEETING NOVEMBER 19, 2018 1. Call to Order Mayor Larson called the meeting to order at 7:14 p.m. 2. Pledge of Allegiance Mayor Larson led those in attendance in the Pledge of Allegiance. 3. Roll Call Present-Larson, Bernhjelm and Craig Absent-Bartholomay and Donnelly Staff Present-Administrator McKnight, Finance Director Malecha, Community Development Director Kienberger, Public Works Director Gehler, Human Resources Director Wendlandt, Parks and Recreation Director Distad, Fire Chief Elvestad, Sergeant Jim Constantineau, Planning Manager Wippler and Attorney Jamnik. 4. Agenda Administrator McKnight shared that due to technical issues with the audio system, the 2019 Fee Schedule and the 6020 195th Street Zoning and Comprehensive Plan items would be opened and continued to the December 3, 2019 city council meeting. Mayor Larson asked to remove item 7M from the consent agenda for a separate vote. Motion by Bernhjelm, second by Craig, to approve the agenda as amended. APIF, motion carried. 5. Announcements/Commendations a) Dakota County Commissioner Mike Slavik Dakota County Commissioner Mike Slavik presented the city council with an update on county activities. Some of the topics discussed included the 2019 county budget, property values in Farmington, Whitetail Woods expansion, work of the Dakota County CDA and 2019 street projects. The city council thanked Commissioner Slavik for sharing this information. November 19, 2018 Minutes - 1- 6. Citizen Comments None 7. Consent Agenda Motion by Craig, second by Bernhjelm, to approve the consent agenda: a) Approve Minutes of the November 13, 2018 Special City Council Meeting- Administration b) Approve Minutes of the November 13, 2018 City Council Work Session-Administration c) Approve the 2019-2023 Capital Improvement Plan-Administration d) Approve Submittal of an Application and Joint Powers Agreement for Landfill Abatement Funds from Dakota County-Public Works e) Approve Temporary On-Sale Liquor License for Faribault Commandery#8, Knights of Templar-Community Development f) Adopt Resolution R47-2018 Approving a Gambling Event Permit for Farmington Volleyball Club-Community Development g) Adopt Resolution R48-2018 Approving a Gambling Event Permit for Knights of Columbus-Community Development h) Approve Professional Services Agreement for Inspection of Electrical Installations- Community Development i) Approve Copier Lease Contract-Human Resources j) Appointment Recommendation Liquor Operations-Human Resources k) Adopt Resolution R49-2018 Approving the AFSCME Clerical, Technical, Professional Unity Settlement-Human Resources I) Adopt Resolution R50-2018 Approving the AFSCME Maintenance Unit Settlement- Human Resources m) REMOVED n) Approve Seasonal Hiring-Human Resources o) Approve Bills-Finance APIF, motion carried. Motion by Bernhjelm, second by Craig, to approve- 7m) Adopt Resolution R51-2018 Approving the 2019 Non-Bargaining Compensation Adjustment-Human Resources Voting in favor-Bernhjelm and Craig Voting Against-None Abstain-Larson Motion carried November 19, 2018 Minutes -2 - 8. Public Hearings a) 2019 Fee Schedule Mayor Larson opened the public hearing on the 2019 Fee Schedule. Due to issues with the broadcast of the meeting it was decided to continue this item to the December 3, 2018 meeting. Motion by Craig, second by Bernhjelm, to continue the public hearing to the December 3, 2018 city council meeting. APIF, motion carried. 9. Award of Contract None 10. Petitions, Requests and Communications a) Preliminary and Final Plat-Pellicci Addition Planning Manager Wippler presented a preliminary and final plat request from Mark Pellicci at 1309 Birch Court. The Pellicci Addition is a re-plat of Lot 6, Block 2 East Farmington Fourth Addition and Outlot A East Farmington Tenth Addition. Mr. Pellicci purchased Outlot A from the East Farmington Home Owners Association and is looking to combine the outlot with his existing home site that is adjacent. The proposed re-plat removes the notation of outlot (i.e., non-buildable lot) from the property and combines the two parcels into one buildable lot (Lot 1, Block 1 Pellicci Addition). Mr. Pellicci is looking to expand his existing attached garage and the proposed addition would extend into the outlot,thereby necessitating the need to re-plat the properties. Location of Property: 1309 Birch Court Area Bounded by: Single-family residences to the north, west, and south. The Prairie Waterway is adjacent to the east. Existing Zoning: R-2 (Low/Medium Density Residential) and is part of the East Farmington Planned Unit Development. Surrounding Zoning: Adjacent properties to the north, west and south are zoned R-2 PUD. The Prairie Waterway, adjacent to the east, is zoned Park/Open Space. November 19, 2018 Minutes -3 - Existing Conditions: The plat area consists of two parcels of land (Outlot A, East Farmington Tenth Addition and Lot 6, Block 2 East Farmington Fourth Addition). Outlot A is currently a vacant parcel, Lot 6, Block 2 East Farmington Fourth Addition is the home site of Mr. Pellicci. Drainage and Utility Easements Existing drainage and utility easements within the re-plat area that were dedicated as part of the East Farmington Fourth and Tenth additions will have to be vacated prior to recording the Pellicci Addition plat with Dakota County. Mr. Pellicci has applied for the vacation of those easements and a public hearing has been scheduled for the December 3, 2018 City Council meeting. With the vacation of easements mentioned above, the proposed Preliminary and Final Plat for Pellicci Addition will have to dedicate new easements. The easements shown on the attached Preliminary and Final Plat are acceptable to the city. Planning Commission Review The Planning Commission reviewed the Preliminary and Final Plat at its meeting on November 13, 2018 and voted 3-0 to recommend approval of the Pellicci Addition plat. Motion by Bernhjelm, second by Craig, to adopt Resolution R52-2018 approving the preliminary and final plat for the Pellicci Addition contingent upon: 1. All drainage and utility easements dedicated on Outlot A East Farmington Tenth Addition and Lot 6, Block 2 East Farmington Fourth Addition be vacated prior to recording of the Pellicci Addition R-Plat. APIF, motion carried. b) Comprehensive Plan Amendments and Rezoning of the Property Located at 6020 195th Street West Mayor Larson requested that this item be moved to the December 3, 2018 city council meeting due to a super majority of the city council being required to act on comprehensive plan amendments. Motion by Bernhjelm, second by Craig, to continue this item to the December 3, 2018 city council meeting. APIF, motion carried. 11. Unfinished Business None November 19, 2018 Minutes -4- 12. New Business a) Financial Review of the Months Ending September 30, 2018 Finance Director Malecha presented a financial review of the months ending September 30, 2018. General Fund revenues are on track with previous years and General Fund expenditures are at 70%through September. There are no major surprises in any of the other funds. City staff will continue to monitor all budgets and share information with the city council on a regular basis. 13. City Council Roundtable There were no comments due to the meeting broadcast issues. Adjourn Motion by Craig, second by Bernhjelm,to adjourn the meeting at 7:39 p.m. APIF, motion carried. Respectfully Submitted Dora K*visr/a. David McKnight, City Administrator November 19, 2018 Minutes -5- ,41+RHi* City of Farmington p 430 Third Street Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 '"r,,4 sw www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: David McKnight, City Administrator SUBJECT: Adopt Resolution Opposing the Sale of Strong Beer, Spirits and Wine in Grocery and Convenience Stores-Administration DATE: December 3, 2018 INTRODUCTION The Minnesota Municipal Beverage Association(MMBA)has asked the city to consider passing a resolution the sale of strong beer, spirits and wine in grocery and convenience stores. This issue was brought up during the 2018 legislative session and is expected to be introduced again in 2019. DISCUSSION The MMBA has asked its member cities to consider passing a resolution in opposition to the sale of strong beer, spirits and wine in grocery and convenience stores. This issue is expected to be introduced during the 2019 legislative session. The last time this issue surfaced, over 120 cities adopted resolutions in opposition. The city council reviewed draft resolutions from the cities of Baxter, Bemidji and Bagley at the November 13, 2018 work session. The consensus of the city council was to bring the issue forward to a city council meeting for consideration. BUDGET IMPACT NA ACTION REQUESTED Adopt the attached resolution in opposition to the sale of strong beer, spirits and wine in grocery and convenience stores. ATTACHMENTS: Type Description D Resolution Resolution Opposing Grocery/Convenience Store Sales RESOLUTION NO. R53-1 8 A RESOLUTION OPPOSING THE SALE OF STRONG BEER, SPIRITS AND WINE IN GROCERY AND CONVENIENCE STORES Pursuant to due call and notice thereof, a regular meeting of the City Council of the city of Farmington was held at the Farmington City Hall on the 3rd day of December 2018 at 7:00 p.m. Members Present: Larson, Bartholomay, Bernhj elm, Craig, Donnelly Members Absent: None Member Bartholomay and Member Bernhj elm introduced and seconded the following: WHEREAS,the sale of strong beer, spirits and wine has long been regulated to preserve public health and minimize public safety concerns; and WHEREAS, the public supports existing regulations controlling the sale of alcohol to minimize the risks associated with youth access to alcohol. NOW THEREFORE BE IT RESOLVED, the Mayor and City Council of the city of Farmington hereby oppose the sale of strong beer, spirits and wine in grocery and convenience stores. This resolution was adopted by recorded vote of the Farmington City Council in open session on the 3rd day of December 2018. Todd Larson, Mayor Attested to on the 3rd day of December 2018. / tr,- ih Davi McKnight, City A • ' trator itik 4f4, City of Farmington sty' 430 Third Street Farmington, Minnesota 4/ 651.280.6800 - Fax 651.280.6899 A pao "�. ' www.c i.farmingto n.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Gary Rutherford, Sergeant SUBJECT: Approve Dakota County South Metro SWAT 2019 Joint Powers Agreement-Police DATE: December 3, 2018 INTRODUCTION The Farmington Police Department is one of 13 agencies that make up the Dakota County Mutual Aid Assistance Group (MAAG), an emergency support response group. As a member, we are part of a joint powers agreement(JPA). This JPA is reviewed by legal counsel on a continuing basis for changes in procedure or policy. The agreement has recently been revised. DISCUSSION The main changes to the JPA consists of adding the City of Faribault and the County of Rice as members of the group. In addition, due to the fact that not all participating agencies have a presence in Dakota County, the MAAG board decided to change the name of the organization and the JPA to South Metro SWAT. This name change is indicated on the revised JPA, which will take the place of the 2015 JPA. BUDGET IMPACT Funding for the Farmington Police Department's participation in this group is provided for in our annual budget. ACTION REQUESTED Approve the execution of the Dakota County South Metro SWAT 2019 Joint Powers Agreement. ATTACHMENTS: Type Description ID Cover Memo South Metro SWAT JPA DAKOTA COUNTY SOUTH METRO SWAT 2019 JOINT POWERS AGREEMENT The parties to this Agreement are units of government responsible for critical incident response in their respective jurisdictions.This Agreement is made pursuant to the authority conferred upon the parties by Minn.Stat§471.59.This Agreement amends and supersedes the DAKOTA COUNTY MUTUAL-AGENCY ASSISTANCE GROUP,2015 JOINT POWERS AGREEMENT,and shall become effective only upon the approval and execution hereof by duly authorized officers of all of the parties. NOW,THEREFORE,the undersigned governmental units,in the joint and mutual exercise of their powers,agree as follows: 1. Name.The parties hereby rename the existing Joint Powers Organization from Dakota County Multi-Agency Assistance Group (MAAG)to South Metro SWAT. 2. General Purpose.The purpose of this Joint Powers Agreementis to establish an organization to coordinate efforts to develop and provide joint response to critical incidents or high-risk entries where there is a risk of criminal violence,occurring within and outside of the parties'jurisdictions. 3. Parties.The parties to this Agreement shall consist of the following units of government: City of Apple Valley City of Mendota Heights City of Farmington City of Rosemount City of Hastings City of South St Paul City of Inver Grove Heights City of West St.Paul City of Lakeville County of Dakota City of Faribault County of Rice City of Northfield 4. Governance. 4.1. Governing Board. The governing board("Board")of the South Metro SWAT_ shall consist of one member and one alternate member appointed by the chief law enforcement officer of each party to this Agreement.Appointees shall be full-time supervisory peace officers of the appointing party.Resolutions or other documentation of the appointments shall be filed with the chair of the Board. 1 Dakota CountyMAAGISouth Metro SWAT 2019 Joint Powers Agreement Members of the Board shall not be deemed to be employees of South Metro SWAT and shall not be compensated by the Board. 4.2. Terms. Appointees shall serve at the pleasure of the appointing party and may be removed only by the appointing party. 4.3. Officers. During the first quarter of each year the Board shall elect from its members a chair,vice chair and secretary/treasurer. The chair shall preside at all meetings of the Board and shall perform other duties as determined by the Board,including the authority to sign contracts authorized by the Board. The vice chair shall preside dining the absence of the chair.The secretary/treasurer shall assist the chair in overseeing the Board's budget and finances. 4.4. Meetings. The Board shall have regular quarterly meetings.Special meetings may be held on reasonable notice by the chair or vice chair.The presence of a simple majority of the members shall constitute a quorum. All meetings of the board shall be subject to the Open Meeting Law. 4.5. Voting. Each party to this agreement shall have one vote at any meeting of the Board. Proxy votes are not permitted. The Board shall function by a majority vote of board members or alternate members present,provided that a quorum is present. 5. Duties of the Board. 5.1. The Board will formulate a program to carry out its purpose. 5.2. The Board will coordinate information between the parties and the South Metro SWAT. 5.3. The Board has the exclusive authority to and shall appoint and supervise the Team Commander and Assistant Team Commanders of the South Metro SWAT, including appointment to fill vacancies in these positions.. Appointments require the concurrence of the chief law°enforcement officer of the Team Commander's or Assistant Team Commander's employer. 5.4 The Board may relieve the Team Commander or.an Assistant Team Commander of their duties at any time upon simple majority vote'of the Board. 5.5 The Board shall review annually the policies and procedures of the South Metro SWAT Team. 2 Dakota County MAAG/South Metro SWAT 2019 Joint Powers Agreement 6. Powers of the Board. 6.1. The Board may enter into any contract necessary or proper for the exercise of its powers or the fulfillment to its duties and enforce such contracts to the extent available in equity or at law,except that the Board shall not enter into any contract the term of which exceeds one year. 6.2. The Board may enter in written contracts with any party to provide budgeting and accounting and administrative services necessary or convenient for the Board.Such services may include but not be limited to: management of all funds,payment for contracted services and other purchases,relevant bookkeeping and record keeping,records management,training records,and purchase of equipment. 6.3. The Board may disburse funds in a mariner which is consistent with this Agreement and with the method provided by law for the disbursement of funds by the party under contract to provide budgeting and accounting services. 6.4. The Board may apply for and accept gifts,grants or loans of money or other property(excluding real property) or assistance from the United States government,the State of Minnesota,or any person,association,or agency for any of its purposes;enter into any agreement in connection therewith;and hold, use and dispose of such money or other property and assistance in accordance with the terms of the gift,grant or loan relating thereto. 6.5. The Board must obtain and maintain liability insurance in amounts not less than the statutory liability limits established under Minn.Stat.Ch.466 and may obtain other insurance it deems necessary to insure'the parties,the Board,its members and employees of the parties for actions arising out of this Agreement, including,but not limited to extended reporting period coverage upon termination. With respect to employees of parties who have responded to a request for assistance pursuant to paragraph 9.5.1,they will be deemed to be taking actions arising out of this Agreement from the time they receive a request for assistance pursuant to this Agreement and commence traveling to the location where assistance is to be provided until the Team Commander or Assistant Team Commander has made the decision pursuant to paragraph 9.5.1 to recall the team. 6.6. All powers granted herein shall be exercised by the Board in a fiscally responsible manner and in accordance with the requirements of law.The purchasing and contracting requirements of the party providing budgeting and accounting shall apply to the Board. 6.7. The Board may cooperate with other federal,state and local law enforcement agencies to accomplish the purpose for which it is organized. 3 Dakota County MAAG/South Metro SWAT 2019 Joint Powers Agreement • 6.8 South Metro SWAT does not have the authority to seize property for purposes of Minn.Stat. §§609.531-5318. 6.9. The Board may retain legal counsel to advise the Board and provide civil legal services.The Dakota County Attorney's Office is not the Board's legal counsel. 6.10. All cash monies derived from South Metro SWAT operations shall remain the property of south Metro SWAT and shall be used in furtherance of South Metro SWAT efforts. 6.11 The Board is not responsible for investigating the conduct of the Team Commander,an Assistant Team Commander or any team member assigned to the South Metro SWAT. The Board will forward any complaints about any of the conduct of any such individual to the individual's employing agency. 7. Budget and Finance. 7.1. Budget. By April 30 of each year the Board shall prepare and adopt a budget for the following calendar year and may amend the same from time to time. 7.2. Expenses. The parties intend to fund South Metro SWAT through annual contribution paid by each party. The Board shall establish the contribution by April 30 of the year prior to the year when the contribution is payable. The parties agree to pay the contribution as determined by the Board on or before January 31 of the year following the determination,provided that the respective city council or county board for each party has included funds for this purpose in its adopted budget. If a party elects to withdraw from this Agreement,there will be no reimbursement of any part of the contribution made for the year of withdrawal. 73. Accountability. If the Board elects to contract with a party to provide budgeting and accounting services,the Board shall enter into a written fiscal agent agreement with such party. The fiscal agent'shall forward reports on South Metro SWAT receipts and disbursements to the members on a monthly basis. Fiscal agent responsibilities include but are not limited to management of all finds,including party contributions and grant funds,payment for contracted services,and bookkeeping and recordkeeping.All funds shall be accounted for according to generally accepted accounting principles. 7.4 Invoices. The secretary/treasurer may authorize payment of invoices which are consistent with the adopted budget and shall report to the Board all such invoices at its next regular meeting. 4 Dakota County MAAG/South Metro SWAT 2019 Joint Powers Agreement 8. South Metro SWAT Team members. 8.1. The Team Commander and Assistant Team Commanders and team members shall be licensed peace officers.The chief Iaw enforcement officer of eadi party shall assign licensed peace officers to serve as South Metro SWAT team members,subject to approval of the Team Commander.Appointment as a Team Commander,Assistant Team Commander or team member pursuant to this Agreement shall not obligate any party to pay its employees so appointed any premium pay. 8.2. Team Commander,Assistant Team Commanders and team members assigned to the South Metro SWAT at all times will remain employees of the members' respective jurisdictions and will not be employees of the Board. 9. Operations. 9.1. Team Structure. The Team Commander,with Board approval,will organize a leadership structure for South Metro SWAT that ensures efficient operation and deployment of resources. 9.2. Budget. The Team Commander will prepare and present to the Board annually a requested operating and capital improvement budget for the following year, 9.3. Communication. The Team Commander will act as a liaison between the South Metro SWAT and the Board,providing quarterly updates on team status, deployment,and budget. 9.4. Training. The Team Commander shall be responsible for arranging monthly and annual training events for team members,consistent with direction from the Board.The Team Commander shall also be responsible for maintaining records of the training received by team leaders and members as well as records of all other activities undertaken by the Team Commander,Assistant Team Commanders,team leaders and team members pursuant to this Agreement. 9.5. Deployment. 9.5.1. Requests for Assistance. Whenever a party,in its sole discretion, determines that conditions within its jurisdiction cannot be adequately addressed by that jurisdiction's personnel and resources because of a critical incident or need for high risk entry,the party may request,in accordance with policies and procedures of the Board,that the South Metro SWAT deploy a:South Metro SWAT team to assist the party's jurisdiction.Upon a request for assistance,a South Metro SWAT team may be dispatched to the requesting party,in accordance with policies and procedures of the Board.A party may decline to make its personnel 5 Dakota County MAAG/South Metro SWAT 2019 Joint Powers Agreement available in response to any such request Failure to provide assistance in response to a request made pursuant to this Agreement will not result in any liability to a party or South Metro SWAT.The Te9.m Commander or Assistant Team Commander shall notify the Board members representing the employing agencies'team members who are deployed anytime that assistance is provided pursuant to this Agreement.The Team Commander will report to the Board quarterly regarding any assistance provided to a party pursuant to this.Agreement The Team Commander or an Assistant Team Commander may at any time and in his/her sole judgment recall the team.The decision to recall a team provided pursuant to this Agreement will not result in liability to the South Metro SWAT,any party,or to the Team Commander or Assistant Team Commander who recalled the team. 9.5.2. Direction and Control. A party may at any time recall its personnel or equipment if itis considered to be in the best interests of the party to do so. South Metro SWAT team members will be under the tactical control of the Team Commander or other person in command of the scene,until a party withdraws its personnel or equipment. 9.5.3. Compensation. When the South Metro SWAT provides services to a requesting party,the personnel of the South Metro SWAT shall be compensated by their respective employers just as if they were performing the duties within and for the jurisdiction of their employer. No charges will be levied by the South Metro SWAT or by the parties for specialized response operations provided to a requesting party pursuant to this Agreement unless that assistance continues for a period exceeding 24 continuous hours.If assistance provided pursuant to this agreement continues for more than_24 continuous hours,and the assistance is not provided in connection with a police call for services,any party whose officers provided assistance for South Metro SWAT.may,at the direction of the board,submit itemized bills for the actual cost of any assistance provided,including salaries,overtime,materials and supplies,to the South Metro SWAT and the South Metro SWAT shall submit the invoices to the requesting party. The requesting party shall reimburse the South Metro SWAT for that amount,and the South Metro SWAT shall forward the reimbursement to the responding party. 9.5.4. Workers'Compensation. Each party to this Agreement shall be responsible for injuries to or death of its own employees in connection with services provided pursuant to this Agreement Each party shall maintain workers'compensation coverage or self-insurance coverage, covering its own personnel-while they are providing assistance as a member of the South Metro SWAT.Each party to this Agreement waives the right to sue any other party for any workers'compensation benefits 6 Dakota County MAAG/South Metro SWAT 2019 Joint Powers Agreement paid to its own employee or their dependents,even if the injuries were caused wholly or partially by the negligence of any other party or its officers,employees or agents.The Team Commander,Assistant Commander,and team members are not employees of the South Metro SWAT. 9.5.5. Damage to Equipment. Each party shall be responsible for damage to or loss of its own equipment occurring during deployment of the South Metro SWAT.Each party waives the right to sue any other party for any damages to or loss of its equipment,even if the damages or losses were caused wholly or partially by the negligence of any other party or its officers,employees or agents. 9.5.6. Liability and Indemnification.The South Metro SWAT is a separate and distinct public entity to which the parties have transferred all responsibility and control for actions taken pursuant to this Agreement The South Metro SWAT shall defend and indemnify the parties and their officers,employees,volunteers and agents from and against all claims, damages,losses,and expenses,including reasonable attorney fees, arising from the South Metro SWAT activities or operations,including deployments of a South Metro SWAT team,decisions of the Board,and South Metro SWAT training activities. To the full extent permitted by law,this Agreement is intended to be and shall be construed as a"cooperative activity" and it is the intent of the parties that they shall be deemed a"single governmental unit"for the purposes of liability,all as set forth in Minnesota Statutes,Section 471.59, subd.la(a);provided further that for purposes of that statute,each party to this Agreement expressly declines responsibility for the acts or omissions of the other parties. Nothing in this Agreement shall constitute a waiver of the statutory limits on liability set forth in Minnesota Statutes,Chapter 466 or a waiver of any available immunities or defenses. Under no circumstances shall a party be required to pay on behalf of itself and any other parties any amounts in excess of the limits of liability established in Minnesota Statutes Ch.466 applicable to any third party claim. The statutory limits of liability for some or all of the parties may not be added together or stacked to increase the.maximum amount of liability for any third party • daim. Any excess or uninsured liability shall be borne equally by all the parties, but this does not include the liability of any individual officer,employee, 7 Dakota County MAAG/South Metro SWAT 2019 Joint Powers Agreement or agent which arises from his or her own malfeasance,willful neglect of duty,or bad faith. Nothing herein shall be construed to provide insurance coverage or indemnification to an officer,employee or volunteer of any member for any act or omission for which the officer,employee or volunteer is guilty of malfeasance in office,willful neglect of duty,or bad faith. 9.6. Aid to Non-Parties. 9.6.1. Upon a request for assistance from a governmental unit that is not a party to this Agreement,a South Metro SWAT team may be dispatched to such governmental unit,in accordance with policies and procedures of the Board,for a period of time not to exceed 24 hours,provided that the police thief or Sheriff,as appropriate,has consented to such deployment of his or her respective employees.Failure to provide assistance in response to any such request shall not result in any liability to a party or South Metro SWAT.The Team Commander or Assistant Team Commander shall notify the chair of the Board any time such assistance is provided.The Team Commander or Assistant Team Commander may at any time and in his/her sole judgment recall the team.The decision to recall a team hereunder shall not result in any South Metro SWAT liability. 9.6.2. Any party whose officers provided assistance pursuant to this paragraph may,at the direction of the board,submit itemized bills for the actual cost of any assistance provided,including salaries,overtime,materials and supplies to the South Metro SWAT and the South Metro SWAT shall submit the invoices to the requesting entity.The South Metro SWAT shall forward any payments it receives in connection with such invoices to the invoicing party. 10. Term. The term of this Agreement shall be effective only when all of the parties have signed this Agreement.The chair of the Board shall notify the parties in writing of the effective date of this Agreement.This Agreement shall continue in effect until terminated in accordance with paragraph 11.2 or December 31,2023,whichever first occurs. 11. Withdrawal and Termination. 11.1. Withdrawal. Any party may withdraw from this Agreement upon 90 days' -written notice to the other parties. Withdrawal by any party shall not terminate this Agreement with respect to any parties who have not withdrawn. Withdrawal shall not discharge any liability incurred by any party prior to withdrawal.Such liability shall continue until discharged by law or agreement. 8 Dakota County MAAG/South Metro SWAT 2019 Joint Powers Agreement A withdrawing party shall have no claim to any property or assets owned or held by South Metro SWAT. 11.2. Termination. This Agreement shall terminate upon the occurrence of any one of the following events: (a)when necessitated by operation of law or as a result of a decision by a court of competent jurisdiction;or(b)when a majority of remaining parties agrees to terminate the Agreement upon a date certain. 11.3. Effect of Termination. Termination shall not discharge any liability incurred by the South Metro SWAT or by the parties during the term of this agreement. Upon termination and after payment of all outstanding obligations,property or surplus money held by the South Metro SWAT shall then be distributed to the parties in proportion to their contributions. 12. Notice.Notice of withdrawal shall be provided by first class mail to the following: Apple Valley Chief of Police 7100 147th Street West Apple Valley,MN 55124 Farmington Chief of Police 19500 Municipal Drive Farmington,MN 55024 Hastings Chief of Police 150 3rd Street East Hastings,MN 55033 Inver Grove Heights Chief of Police 8150 Barbara Avenue Inver Grove Heights,MN 55077 Lakeville Chief of Police 9237 183rd Street West Lakeville,MN 55044 Faribault Chief of Police 254th St NW Faribault;MN 55021 Northfield Chief of Police 1615 Riverview Dr Northfield,MN 55057 Mendota Heights Chief of Police 9 Dakota County MAAG/South Metro SWAT 2019 Joint Powers Agreement 1101 Victoria Curve Mendota Heights,MN 55118 Rosemount Chief of Police 2875 145th Street West Rosemount,MN 55068 South St.Paul Chief of Police 125 3rd Avenue North South St.Paul,MN 55075 West St Paul Chief of Police 1616 Humbolt Avenue West St.Paul,MN 55118 Dakota County Sheriff Law Enforcement Center 1580 Highway 55 Hastings,MN 55033 Rice County Sheriff 118 3rd St NW Faribault,MN 55021 13. Miscellaneous. 13.1. Amendments. This agreement may be amended only in writing and upon the consent of each of the parties'governing body. 13.2. Records,accounts and reports. The books and records of the South Metro SWAT shall be subject to the provisions of Minn.Stat.Ch.13. 13.3. Counterparts. This agreement may be executed in two or more counterparts, each of which shall be deemed an original,but all of which shall constitute one and the same instrument. Counterparts shall be filed with the chair of the Board. 13.4. Additional Parties. Any other municipality within Dakota County or any municipality or County adjacent to Dakota County may become a party to this Agreement upon approval of the Board,adoption of a resolution by the entity's governing body,execution of this Agreement,and filing of the same with the chair of the Board. 10 Dakota County MAAG/South Metro SWAT 2019 Joint Powers Agreement IN WITNESS WHEREOF, the parties have executed this Agreement on the dates indicated below. Approved by Dakota County Board COUNTY OF DAKOTA Resolution No.: 18- By: Dated: Name: Approved as to form: Title: Date of Signature: Assistant County Attorney/ Date K518-357 2019 JPA for SOUTH METRO SWAT 11 Dakota County MAAG/South Metro SWAT 2019 Joint Powers Agreement CITY OF FARMINGTON By: _ Name: el aca Title: Date of Signature: Attest: By:By: Name: ,aev:alk,1 I 44" 1 Title: City Clerk Date: 13 Dakota County MAAG/South Metro SWAT 2019 Joint Powers Agreement cot'RHi City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 ' ►>.,,Noa www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Todd Reiten, Municipal Services Director and Katy Gehler, Public Works Director SUBJECT: Approve Revised Joint Powers Agreement with Dakota County for Fuel Purchasing- Public Works DATE: December 3, 2018 INTRODUCTION Dakota County and the City of Farmington currently have a joint powers agreement that allows Farmington to fuel diesel vehicles and equipment at county fueling stations, receive reports on fuel usage by vehicle, and take advantage of State of Minnesota contract fuel pricing. DISCUSSION The county has similar joint powers agreements with other agencies that have been developed over time and have varying terms. In an effort to standard the agreements, Dakota County is seeking to update the agreement with all agencies including Farmington. The major changes to the agreement are as follows: 1. Farmington currently pays the county a 5% overhead fee to run the fuel islands. The county reviewed their costs over the last five years and determined that 7% is needed to recoup the costs of running the fuel islands. This includes electrical draw, repair and maintenance of site, staff time for ordering and paying for fuel, staff time to invoice billing, required inspections and regulation recording, tracking and paying all taxes. 2. The termination requirements of the existing agreement allow the city to provide a 60-day notice. The county purchases fuel off of the state bid contract that requires those agencies that participate to purchase the fuel they order. The city's quantities are included in this amount, so if we terminated during that year, the county would be left to pay for the fuel. The termination clause of the new agreement has been updated to correspond to the state contracting timeline. 3. The new contract terminates and rescinds the existing agreement. BUDGET IMPACT Taking advantage of state contract prices by purchasing fuel from Dakota County will result in stable budget projections and should result in lower fuel costs. Even with the increase in overhead costs, the county agreement is more cost effective than purchasing retail. The revised pricing will begin January 1, 2019. ACTION REQUESTED Approve the Restated Joint Powers Agreement between the County of Dakota and the City of Farmington for Fueling Services and authorize the City Administrator to execute the same. ATTACHMENTS: Type Description Contract Dakota County JPA for Fuel Puchasing RESTATED JOINT POWERS AGREEMENT BETWEEN THE COUNTY OF DAKOTA AND THE CITY OF FARMINGTON FOR FUELING SERVICES WHEREAS,Minn. Stat. §471.59 authorizes local governmental units to jointly or cooperatively exercise any power common to the contracting parties; and WHEREAS, Dakota County(County)is a political subdivision of the State of Minnesota; and WHEREAS,the City of Farmington(City)is a Minnesota municipal corporation(collectively herein the County and the City are referred to as the "Parties"); and WHEREAS,the County and the City are desirous of entering into this Agreement so that the County can provide fueling services to the City; and WHEREAS, the County purchases a twelve-month supply of fuel using Fixed Price Fuel Contracts; and WHEREAS,the County must determine the specific quantity of fuel it will purchase for a Fixed Price Fuel Contract and submit a Fuel Quantities Order Form no less than six months before a Fixed Price Fuel Contract commences. The County cannot amend,modify, or change the Fuel Quantities Order Form after the Lock in Date. In other words,the County must"lock in"the quantity of fuel it will receive six months before the commencement of a Fixed Price Fuel Contract.' NOW,THEREFORE, the parties agree as follows: 1. Definitions.For purposes of this RESTATED JOINT POWERS AGREEMENT BETWEEN THE COUNTY OF DAKOTA AND THE CITY OF FARMINGTON FOR FUELING SERVICES ("Agreement"),the following words shall have the specific meaning as defined below: a. "Fixed Price Fuel Contract" means a contract between the County and a vendor that is procured through the Fixed Price Fuel Program administered by the Minnesota Department of Administration, Office of State Procurement. Fixed Fuel Price Contracts have a twelve-month term. b. "Fuel Quantities Order Form" means the form and other related documents submitted to the Minnesota Department of Administration, Office of State Procurement. The Fuel Quantities Order Form provides the quantity or quantities of fuel for a future Fixed Price Fuel Contract. c. "Lock in Date"means the date on which the County finalizes and submits its Fuel Quantities Order Form to the Minnesota Department of Administration, Office of State Procurement for a future Fixed Price Fuel Contract. d. "Lock in Period" means the six-month period before the commencement of a Fixed Price Fuel Contract. 1 For example,if the County enters into a Fixed Price Fuel Contract for the twelve-month period of November 1,2019 to November 30,2020,it must submit its Fuel Quantities Order Form no later than April 30,2019 and the County cannot amend,modify,or change the Fuel Quantities Order Form after the Lock in Date.In this example,April 30,2019 is the Lock in Date. 2. Purpose. The purpose of this Agreement is to provide for the terms, provisions, and conditions pursuant to which the County will provide fueling services to the City. No use of vehicles or equipment is intended or included in this Agreement. 3. Term. This Agreement shall be in effect on the day that the Agreement has been approved by resolution of and duly executed by the County and the City. This Agreement shall remain in full force and effect until terminated pursuant to Article 15 of this Agreement. 4. Services to be Provided by County. The County agrees to provide fueling services to the City, upon the City's request, when, in the County's sole discretion, provision of such services will not increase the County's expenses;provision of such services will not unduly interfere with the County's fueling of its own fleet; and County has the time, equipment, and ability to provide the services. City will be given access to County-owned fueling stations through the use of fuel cards provided by the County. If so requested, County may provide fuel cards to City for use at non-County-owned fueling stations. 5. Obligations of City. a. City agrees to make requests for fueling services according to procedures established by the County. b. City agrees that its employees will comply with County policies and procedures, as they may be amended from time to time, governing fueling service procedures,fueling stations, and fuel cards. 6. Payment. a. County will invoice City monthly or quarterly, at its discretion, for services provided to City pursuant to this Agreement. b. County fueling services will be invoiced as follows: (i) Fuel purchased at the County-owned fueling stations will be billed at cost plus 7% administrative overhead. (ii) Fuel purchased at non-County-owned fueling stations with a County fuel card will be billed at cost plus 7% administrative overhead. c. City agrees to pay County within 35 days of any invoice issued pursuant to this Agreement,unless City disputes the invoiced amount. City will notify County if the invoice is incorrect, defective, or otherwise improper within 10 days of receipt. 7. Liaisons. The party's liaison acts as the party's contact for the day-to-day performance of this Agreement. Each party will advise the other party in writing of any change in their liaison. Liaison for County: Taud Hoopingarner,Director Operations Management Department 14955 Galaxie Avenue Apple Valley,MN 55124 Phone: (952) 891-7004 2 Fax: (952) 891-7031 Taud.hoopingarner@co.dakota.mn.us Liaison for City: Katy Gehler,Public Works Director/City Engineer City of Farmington 430 Third Street Farmington,MN 55024 Phone: (651)280-6814 Fax: (651)280-6839 kgehler@ci.farmington.mn.us 8. Authorized Representative. The named persons, in the positions stated below, or their successors in title, are designated the Authorized Representatives of the parties for purposes of this Agreement. Notifications required to be provided by the terms of this Agreement, invoices to be submitted, and payments made shall be provided to the following named persons unless otherwise stated in this Agreement: To Dakota County: To City of Farmington: Matt Smith David McKnight Dakota County Manager Farmington City Administrator 1590 Highway 55 430 Third Street Hastings,MN 55033 Farmington, MN 55024 Phone: (651) 438-4590 Phone: 651-280-6801 9. Cooperation and Timeliness. Time is of the essence in this Contract. Failure by a party to perform its obligations in a timely manner may be considered by the other party as a material breach. 10. Independent Contractor Status. Nothing in this Agreement is intended or should be construed as creating the relationship of a partnership,joint venture or employer-employee relationship between the parties. Officers, employees or agents of one party shall not be considered officers, employees or agents of the other party. The County shall not be deemed the City's agent for any purpose whatsoever. The City shall not be deemed the County's agent for any purpose whatsoever. 11. Assignment. No party may assign or transfer any rights or obligations under this Agreement without the prior consent of the other party and a fully executed assignment agreement,executed and approved by the same parties who executed and approved this Agreement, or their successors in office. 12. Liable for Own Acts. Each party to this Agreement shall be liable for the acts of their own officers, employees and agents and the results thereof to the extent authorized by law and shall not be responsible for the acts of the other party, its officers, employees and/or agents. It is understood and agreed that the provisions of the Municipal Tort Claims Act,Minn. Stat. Ch.466,and other applicable laws govern liability arising from a party's acts or omissions. Each party warrants that they have an insurance or self-insurance program and that each has minimum coverage consistent with the liability limits contained in Minn. Stat. Ch. 466. 3 13. Governing Law. This Agreement shall be governed by and construed in accordance with the substantive and procedural laws of the State of Minnesota, without giving effect to the principles of conflict of laws. All proceedings related to this Agreement shall be venued in Dakota County, Minnesota. 14. Force Majeure. Neither party shall be liable to the other party for any loss or damage resulting from a delay nor failure to perform due to unforeseeable acts or events outside the defaulting party's reasonable control, providing the defaulting party gives notice to the other party as soon as possible. Acts and events may include acts of God, acts of terrorism, war, fire, flood, epidemic, acts of civil or military authority, and natural disasters. 15. Termination. a. Except as otherwise provided herein, either party may terminate this Agreement without cause upon providing 18 months' written notice of intent to terminate to the other party. b. The Parties acknowledge that the County purchases fuel using Fixed Price Fuel Contracts. The Parties further acknowledge that the County must determine the specific quantity to be purchased before the Lock in Period. The Parties further acknowledge that the County cannot amend,modify, or change the Fuel Quantities Order Form in any way after the Lock in Date. c. Notwithstanding anything herein to the contrary, the City may terminate this Agreement by delivering a written notice of intent to terminate to the County at no later than 60 days before the Lock in Date. d. The County shall provide the City with at least 90 days written notice of the County's expected Lock in Date. e. Termination of this Agreement does not relieve the liability or responsibilities of a party arising from the performance or nonperformance of the terms of this Agreement before the effective date of termination. 16. Termination and Rescission of the Joint Powers Agreement between the County of Dakota and the City of Farmington for Fueling Services (Dakota County Contract C0023561). By executing this Agreement, the parties hereby immediately rescind and terminate the Joint Powers Agreement between the County of Dakota and the City of Farmington for Fueling Services, identified as Dakota County Contract C0023561 and executed on March 6, 2012, and the parties hereby waive all notice and termination requirements provided therein.It is the intent of the parties that the present Agreement will fully replace and supersede the Joint Powers Agreement between the County of Dakota and the City of Farmington for Fueling Services identified as Dakota County Contract C0023561. 17. Merger. This Agreement is the final expression of the agreement of the parties. This Agreement is the complete and exclusive statement of the provisions agreed to by the parties. This Agreement supersedes all prior negotiations, understandings, or agreements. There are no representations, warranties, or provisions, either oral or written,not contained herein. 4 18. Data Practices and Confidentiality. Data on individuals collected, created,received,kept or shared by City or County under this Agreement is subject to the requirements of the Minnesota Government Data Practices Act and its implementing rules. Federal privacy rules may also apply to such data. 19. Records Disclosure, Retention, Audits. Bonds, records, documents, papers, accounting procedures and practices, and other evidences relevant to this Agreement are subject to the examination, duplication,transcription and audit by each party to this Agreement and either the Legislative or State Auditor,pursuant to Minn. Stat. § 16C.05, Subd. 5. Such evidences are also subject to review by the Comptroller General of the United States,or a duly authorized representative,if federal funds are used for any work under this Agreement. Each party agrees to maintain such evidences for a period of six years from the date services or payment were last provided or made, or longer if any audit in progress requires a longer retention period. 20. Nondiscrimination. The parties agree that they will not, by reason of race, creed, color, sex, national origin,disability,sexual orientation,age,marital status or public assistance status,discriminate against any person who is a citizen of the United States and who qualifies and is available to perform the work to which person is assigned. Parties agree to comply with all Federal, State, and local non- discrimination laws and ordinances, in particular the applicable provisions of the Civil Rights Act of 1964, as amended by the Equal Employment Opportunity Act of 1972. 21. Amendments. This Agreement may be amended at any time by agreement of both parties. Such amendments shall be approved by the parties and shall be in writing. 22. Severability. The provisions of this Agreement shall be deemed severable. If any part of this Agreement is rendered void,invalid, or unenforceable, such rendering shall not affect the validity and enforceability of the remainder of this Agreement unless the part or parts that are void, invalid or otherwise unenforceable shall substantially impair the value of the entire Agreement with respect to either party. 23. Disposition of Property. At such time as this Agreement is terminated,any property interest remaining shall be returned in proportion to the contributions. IN WITNESS WHEREOF,the parties hereto have executed this Agreement on the date(s)indicated below. FOR DAKOTA COUNTY FOR CITY OF FARMINGTON By: By: (% / Matt Smith,Manager d McKnight, nistrator Dakota County Administration City of Farmington 1590 Highway 55 430 Third Street Hastings, MN 55033 Farmington,MN 55024 Phone: 651-438-4590 Phone: 651-280-6801 Date of Signature: Date of Signature: /,,7Z/e?c9/13- 5 Approved as to Form: A,;roved as • form 111 l , E Assistant County Attorney Date F. ington Sty Atto .ey Date County Attorney File No. KS-18-428 6 io FARH4 City of Farmington �. p 430 Third Street za Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 \fr„, A 110041 10,„. www.ci.fannington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller,Administrative Assistant SUBJECT: Approve Various 2019 License and Permit Renewals-Community Development DATE: December 3, 2018 INTRODUCTION Per city code the City Council has the authority to approve On-Sale and Off-Sale Beer Licenses and Tobacco Licenses. DISCUSSION The following establishments have submitted their applications for renewal: 3.2 Beer On-Sale Fountain Valley Golf Course, 2830 220th Street West Weng's Kitchen, 115 Elm Street 3.2 Beer Off-Sale Fountain Valley Golf Course, 2830 220th Street West Kwik Trip, 217 Elm Street Kwik Trip, 18290 Pilot Knob Road Speedway#4534, 18520 Pilot Knob Road Tobacco License Family Fresh Market#326, 115 Elm Street Farmington Amcon, 957 8th Street Farmington Municipal Liquor Store, 18350 Pilot Knob Road Farmington Municipal Liquor Store, 109 Elm Street Farmington Tobacco, Inc., 115 Elm Street, Suite E Farmington Tobacco and Vape, Inc., 919 8th Street Kwik Trip #693, 217 Elm Street Kwik Trip #443, 18290 Pilot Knob Road Speedway#4534, 18520 Pilot Knob Road The appropriate forms, fees and insurance information have been submitted with the applications. The applications have also been reviewed and approved by the Police Department. BUDGET IMPACT The fees collected are included in the revenue estimates of the 2019 budget. ACTION REQUESTED Approve licenses for the above mentioned applicants. 4kRi* City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 ,.4,, +IP www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller,Administrative Assistant SUBJECT: Adopt Resolution Approving Polling Place Locations for 2019-Community Development DATE: December 3, 2018 INTRODUCTION Due to new legislation, cities are required to designate polling locations for election and non-election years. DISCUSSION In case an election were to take place in 2019, Farmington polling locations are as follows: Precinct 1 —Rambling River Center, 325 Oak Street Precinct 2— Robert Boeckman Middle School, 800 Denmark Avenue Precinct 3 - Farmington Maintenance Facility, 19650 Municipal Drive Precinct 4— Farmington Lutheran Church, 20600 Akin Road Precinct 5—Bible Baptist Church, 19700 Akin Road Precinct 6—Farmington City Hall, 430 Third Street BUDGET IMPACT Rental cost is included in the 2019 budget. ACTION REQUESTED Adopt the attached resolution designating polling place locations for 2019. ATTACHMENTS: Type Description D Resolution Resolution RESOLUTION NO. R 54-1 8 DESIGNATING POLLING LOCATIONS FOR 2019 Pursuant to due call and notice thereof, a regular meeting of the City Council of the city of Farmington, Minnesota, was held in the Council Chambers of said city on the 3rd day of December 2018 at 7:00 p.m. Members Present: Larson, Bartholomay, Bernhj elm, Craig, Donnelly Members Absent: None Member Bartholomay and Member Bernhj elm introduced and seconded the following: WHEREAS, due to new legislation, cities are required to designate polling locations for election and non-election years; and WHEREAS, Farmington polling locations for 2019 are as follows: Precinct 1 -Rambling River Center, 325 Oak Street Precinct 2-Robert Boeckman Middle School, 800 Denmark Avenue Precinct 3 - Farmington Maintenance Facility, 19650 Municipal Drive Precinct 4-Farmington Lutheran Church, 20600 Akin Road Precinct 5 -Bible Baptist Church, 19700 Akin Road Precinct 6-Farmington City Hall, 430 Third Street NOW, THEREFORE, BE IT RESOLVED that after due consideration, the Mayor and City Council of the city of Farmington, Minnesota, hereby designate the above polling locations for 2019. This resolution adopted by recorded vote of the Farmington City Council in open session on the 3rd day of December 2018. Mayor Attested to the3 day of December 2018. Administra or° SEAL 4F10& City of Farmington --,^7 430 Third Street C.) Oa Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller,Administrative Assistant SUBJECT: Accept the Resignation of Steve Kuyper from the Planning Commission-Community Development DATE: December 3, 2018 INTRODUCTION A resignation has been received from the Planning Commission. DISCUSSION Mr. Steve Kuyper has submitted his resignation from his position on the Planning Commission effective January 31, 2019. His term on the board runs through January 31, 2020. A copy of his resignation is attached. This seat will be advertised with the annual vacancies. BUDGET IMPACT NA ACTION REQUESTED Accept the resignation of Steve Kuyper from the Planning Commission effective January 31, 2019. ATTACHMENTS: Type Description ® Backup Material PC Resignation Cindy Muller From: Steve Sent: Monday, lovember26,2018 :I • To: Tony Wippler, Cindy Muller Subject: Notice of resignation from the Planning Commission This is my official notice of my intent to resign from the Farmington Planning Commission. I will be moving out of the city early next year so I will no longer be able to serve our great community! My last meeting will be January of 2019. I have enjoyed my many years working with all of you on guiding and making Farmington a great place to live! Again THANK YOU!!! 1 CARtf��► City of Farmington p 430 Third Street Farmington, Minnesota �' 651.280.6800 - Fax 651.280.6899 4 o + ' www.c i.farmingto n.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Tony Wippler, Planning Manager SUBJECT: Acknowledge the Withdrawal of Comprehensive Plan Amendments and Rezoning at 6020 195th Street West-Community Development DATE: December 3, 2018 INTRODUCTION The applicant, Mr. Tim Giles, has requested his applications for Comprehensive Plan Amendments and Rezoning for the property located at 6020 195th Street West be withdrawn. DISCUSSION Mr. Giles has decided not to pursue the development of the property located at 6020 195th Street W due to the potential costs associated with county required modifications to 195th Street if the property were to be developed. BUDGET IMPACT NA ACTION REQUESTED Make a motion accepting the withdrawal of the Comprehensive Plan Amendments and Rezoning of the property located at 6020 195th Street West. ATTACHMENTS: Type Description D Backup Material Withdrawal request Tony Wippler From: Cindy Giles ®i Sent: Tuesday, November 27, 2018 2:09 PM To: Tony Wippler Subject: 6020-195th St W Tony, I am with drawing my application for the comprehensive plan amendment and re zoning on the property at 6020-195th St W due to county road issues. Thank you Tim Giles Giles Properties, Inc. Sent from my iPad 1 ooARH►4 , City of Farmington 4..47%,^ ey 430 Third Street Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 ' •t•,,., ,. ' www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Approve City Administrative Policies and Procedures: Tuition Reimbursement, Volunteer Time Off and 457 Deferred Compensation City Match Program-Review, Changes and/or Additions-Human Resources DATE: December 3, 2018 INTRODUCTION The purpose of this memorandum is to provide information regarding the review, changes, and/or additions made to the policy on tuition reimbursement. DISCUSSION Staff is requesting city council approve the attached policies for the Advanced Resignation Notice Program, Volunteer Time Off(VTO) and 457 Deferred Compensation City Match Program. These policies have been previously discussed with the city council and are part of the city's efforts to become an employer of choice by providing policies that help attract and retain top talent. The following provides a brief overview of each of the three policies. The Advanced Resignation Notice Program provides an incentive to employees for giving the city advanced notice when they are planning to leave city employment. When an employee gives a longer notice, the city is better able to ensure the transfer of institutional knowledge from the outgoing employee to other staff members. The Voluntary Time Off(VTO)policy is intended to support employees in their volunteer activities that is purposeful and help those in need. This program allows employees up to 16 hours away from work to participate in volunteer activities. The 457 Deferred Compensation City Matching Program is to encourage all AFSCME and non-bargaining employees to save for their retirement by either starting or increasing their contributions to a deferred compensation(retirement)account. When an employee starts or increases their contribution to a 457 Deferred Compensation account, the city will match that contribution up to a maximum of$50.00 per month. Even though all employees are subject to the Administrative Policies and Procedures Manual, it is important to note that where ever the city administrative policies and procedures conflicts with a collective bargaining agreement, the collective bargaining agreement takes precedence. BUDGET IMPACT The costs associated with these policies are a component of the overall benefits program costs as outlined in the memorandums for non-bargaining wage adjustments and AF S CME collective bargaining settlements approved at the November 19, 2018 city council meeting. ACTION REQUESTED Approve the attached policies for inclusion in the Administrative Policies and Procedures Manual. ATTACHMENTS: Type Description D Backup Material Advanced Resignation Notice D Backup Material Volunteer Time Off Program D Backup Material 457 Deferred Compensation City Match Section 4.8—Advance Resignation Notice Program The city's advanced resignation notice program is designed to improve efficiency and stability of the city's workforce by encouraging employees to give the city advance notice of their intent to resign/retire. Its purpose is to provide the city time to determine the best course of action for replacing the employee and reducing the amount of time that a position remain unfilled. The city reserves the right not to replace any employee who resigns or to modify the position and duties prior to hiring a new employee. This decision will not affect an employee's eligibility for an advance notice payment. This program is available to active regular full-time and regular part-time employees who have been employed with the city for a minimum of two years. Eligibility In order to be eligible for the advanced notice payment, an employee must: • give at least 90 calendar days' written notice to the employee's department director before his/her last day of work. The last day of work is defined for this program as the last day that an employee will be actively working for the city. The city reserves the right to approve or deny requests for use of accrued vacation, sick or PTO during the 90-180 day period. The intent of this policy is that an employee requesting advance notice incentive remains actively working for the city and limits the use of paid leave during the 90-180 day period. • The departing employee will be expected to train the replacement or new hire to the extent possible by transferring knowledge and preparing documentation of the position as necessary. • The agreement must be signed by the employee, the department director, human resources director, and city administrator to be effective. The city reserves the right to refuse to enter into this agreement with any employee. Payment The city will provide a one-time payment for advance notice as follows: 90 days: $1000.00 120 days: $1500.00 180 days: $2000.00 Payment will be made on or after the employment termination date. Payment will not be made if the employee or the city rescinds the resignation. Payment is subject to taxation and required deductions. An employee has ten (10) calendar days from the date of the employee signs the agreement to rescind the advanced resignation notice. After the city has accepted the resignation and after the duration of the employee's 10-day rescission period, the resignation becomes irrevocable and the employee may no longer rescind it without the city's agreement to either permit rescission or defer the resignation. Refusing to accept the advance notice payment will not void the agreement. In the event the employee breaches this agreement by terminating employment with the city in advance of the agreed upon resignation date,the employee forfeits all eligibility for any advanced resignation incentive. If a qualifying Family/Medical Leave Act (FMLA) event occurs during the effective period (90-180 days) of the agreement, such event shall be characterized as breach for good cause and the city shall release the employee from the agreement and disqualify the employee from the incentive payment. Section 5.19 — Volunteer Time Off(VTO) Program and Policy The city of Farmington recognizes it is our responsibility to be a good citizen to help enrich our communities of residence and work. We encourage employees to become involved in their communities, lending their voluntary support to programs that positively impact the quality of life within these communities. The intention of this program is to support volunteer activities that are meaningful, purposeful, and helps those in need. At the same time, the city recognizes that participating in these activities will also enrich and inspire the lives of our employees. Community is not defined as just local community, but may encompass a global perspective. Employees may choose a charity of their choice or work together with other employees on a team volunteer activity. Amount of time All regular full-time employees may take up to 16 hours per year away from work to participate in their specific volunteer program. ➢ Employees will be paid at their normal rate of pay for the volunteer hours taken. ➢ VTO is refreshed at the beginning of each calendar year and cannot be accrued or carried over into the following year—"use it or lose it" policy. ➢ Usage of this time does not affect vacation, sick leave or PTO. Guidelines Volunteer time should be regular and on a set schedule to help with the coordination of other work- related responsibilities. Volunteer time should not conflict with the peak work schedule and other work-related responsibilities, create need for overtime, and/or cause conflict with other employees' schedules. All regular full time employees are eligible to participate in this program after 6 months from date of hire. The employee must be in good standing and must provide receive prior approval to participate in the VTO program. Additionally, employee on leave of absence of any kind may not participate. Approval Process Employees must complete a VTO request form and submit it to his/her supervisory at least 2 weeks prior to the requested time off. The supervisor should consult with Human Resources with any questions or concerns before approving or denying the request. Approval is at the discretion of the supervisor and human resources. Examples of appropriate uses for VTO: • Building a house for Habitat for Humanity • Volunteering at a food bank, animal shelter, local hospital, assisted living facility or nursing home • Cleaning up a beach, park, trail or roadside • Becoming a big brother/big sister • Organizing and/or participating in a walk or run for charity • Serving on a non-profit board • Donating blood, platelets or plasma • Volunteering for veteran's organizations Example of inappropriate uses for VTO: • Attending a parent/teacher conference • Attending professional or religious conferences • Volunteering for a political campaign or issue • Coaching or playing in sporting leagues with no charitable fundraising purpose VTO may not be used for organizations that discriminate based on race, color, age, gender, identity, religious creed, veteran status, marital status, sexual orientation, national origin or ancestry, physical or mental disability, medical condition or genetic information, or political affiliation. Section 6.13-457 Deferred Compensation Match Program Deferred compensation is a voluntary program that allows an employee to save and invest for retirement. Federal and state income taxes are deferred until funds are withdrawn.The city encourages all employees to do more to save for their retirement. Currently, the city offers 457 Deferred Compensation accounts through either ICMA-RC or Minnesota State Retirement System (MN Deferred Compensation). Effective January 1, 2019, the city will provide a matching contribution up to a maximum of $50.00 per month to AFSCME and non-bargaining employees who either start or increase their contribution to their deferred compensation account. To be eligible for the city match, an employee must: 1) Start a 457 Deferred compensation account; or 2) increase their contribution to an amount above their 2018 contribution level; and 3) may not reduce their contribution to a level that is at or lower than their 2018 contribution level. This policy does not change the employees right to increase, decrease or stop their contributions at any time for any reason. 4i�►RH4 City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 ''r.A www.c i.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Approve Seasonal Hiring-Human Resouces DATE: December 3, 2018 INTRODUCTION The recruitment and selection process for the appointment of the attached list of winter seasonal staff has been completed. DISCUSSION After a thorough review by the Parks and Recreation Department and the Human Resources Office, offers of employment have been made to the individuals show on the attached spreadsheet, subject to a pre- employment drug test and ratification by city council. BUDGET IMPACT These positions are included in various departmental budgets. ACTION REQUESTED By motion approve the attached seasonal employment recommendations. ATTACHMENTS: Type Description D Backup Material Seasonal Staffing C G. C 4-, 4 \ Q L L N 0 0 = L ,L ;= 0 v (.71 Q- 0- • on C f) _ c c v � Q Q r-I r1 Q Q ❑. � 4-4 4-, 4.0 N to V) co CC 4-'m cri rri N r-I N N (0 coCD U) L a) • O N CO O GJ E c5 c 0) 0 = -U m c O C 0 cc QJ f0 Q J Q O �+ City of Farmington v 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 '+,.A www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Teah Malecha, Finance Director SUBJECT: Approve Bills-Finance DATE: December 3, 2018 INTRODUCTION Attached is the November 15 - 28, 2018 city council check register and recently processed automatic payments for your consideration. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Approve the attached payments. 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DISCUSSION The required applications, fees and insurance information have been submitted for renewal and have been reviewed and approved by the Police Department for the following establishments: On-Sale Liquor and On-Sale Sunday: Bourbon Butcher, 20700 Chippendale Avenue W, Suite 15 Carbone's Pizza& Sports Bar, 10 N 8th Street Celt's Pub & Grill, 200 3rd Street El Charm Mexican Restaurant, 122 Elm Street Farmington Lanes, 27 5th Street Las Enchiladas, 18500 Pilot Knob Road, Suite A Long Branch Saloon and Eatery, 309 3rd Street Pizza Man, 409 3rd Street Rebel Chef, 953 8th Street The Mug, 18450 Pilot Knob Road This Little Piggy Catering Inc, 22280 Chippendale Avenue W Club License and On-Sale Sunday: VFW Club Post#7662, 421 3rd Street On-Sale Wine & On-Sale Intoxicating Malt Liquor: Weng's Kitchen, 115 Elm Street Therapeutic Massage: Monica Feely, Main Street Day Spa, 400 Main Street Denson Malone, Touch of Soul Massage Therapy, 941 8th Street Suite C BUDGET IMPACT The fees collected are included in the revenue estimates of the 2019 budget. ACTION REQUESTED Conduct the public hearing on the license applications submitted. Once the city council is comfortable, a motion should be made to approve the On-Sale Liquor, On-Sale Sunday Liquor, On-Sale Intoxicating Malt Liquor and On-Sale Wine, Club, and Therapeutic Massage Licenses for the businesses listed above. VitRikt, City of Farmington te,.....ywi 430 Third Street Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 ' .x • www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: David McKnight, City Administrator SUBJECT: 2019 Fee Schedule DATE: December 3, 2018 INTRODUCTION Each year the city places fees on a large variety of work items that are performed. The draft 2019 fee schedule is attached for your review. DISCUSSION Department heads were asked to review the 2018 fee schedule to see if there were any fees that they wanted to recommend for adjustment in 2019. The attached draft fee schedule reflects the changes that are proposed for 2019. The changes are highlight in red on the attached fee schedule. The fee schedule was reviewed in detail with the city council at the November 13, 2018 work session. Below is a summary of the 13 areas recommended for change in the city's 2019 fee schedule. 1. Police Services (Fingerprinting for Non-Residents)-The department recently reinstated performing this service. In reviewing the fees of neighboring depaitments it was found that our 2018 $20 fee was significantly lower than the$37 and $35 fees that the two other departments in the county who perform these services for non-residents were charging. We would like to be similar to what these two other department charge for this service, hence the proposed $35 fee for 2019. 2. Parks and Recreation(Park Facility Rental Rates)-These six fees are all proposed to increase by$5 both as a look at specific fees every three years and to generate additional revenue for specific programs. 3. Parks and Recreation(Rambling River Center Rental Rates)-These $1 and $2 proposed fee increases were done to generate additional revenue for the facility. 4. Parks and Recreation(Schmitz-Maki Arena)-These $5 increase in ice rental rates were done to help cover operational and maintenance costs so the arena operates at a break even or profit status. 5. Platting Fees, Escrows and Sureties (Water Main Trunk Fee, Water Treatment Plant Fee and Park Development Fee)-These fees are proposed to increase based on an estimated 2% construction cost index increase. 6. Water Tower Communication Devices (Base Lease Rate and Additional Antenna and Space Rental Leases)-These fees are proposed to increase 5% annually to align with the 5% annual increase included in our existing leases. 7. Utility Charges and Fees (Water Fees)-This proposed increase was reviewed at the October 8, 2018 in detail. The increase is proposed to help cover the cost of continued operations and the large projects occurring in 2019 and beyond including well#9 and a new water tower in 2020. 8. Utility Charges and Fees (Sanitary Sewer)-This increase is proposed to continue to cover the cost of ongoing operations and maintenance. This proposed increase, like all other utility charges, is moving to a smaller yearly increase as opposed to a larger increase every three years. 9. Utility Charges and Fees (Other/Storm Water)-This proposed increase is twofold. First is to cover the ongoing operation and maintenance costs of this fund. The second reason for the proposed increase is to pay its share of street reconstruction projects and the future added cost of storm water pond capacity improvements that are needed in our storm water system. 10. Schedule C (Solid Waste Fee Schedule)-This fee increase was discussed in detail at the October 8, 2018 work session. The city is seeing over a 60% increase in budgeted disposal costs from 2017 to 2019. These increases are anticipated to continue for some time. The ongoing operation and maintenance of this service also is factored into proposed increases. Changes in the annual clean up day program to help alleviate costs increase will be presented at a city council meeting in early 2019. 11. Schedule G (Rambling River Center Room Rental Rates)-The $5 fee increase is proposed to generate additional revenue to cover increased operational and maintenance costs. 12. Schedule H (Outdoor Field User Fee Schedule)-These $1 to $5 fee increases are proposed to generate additional revenue to cover increased operational and maintenance costs. 13. Schedule L(Electrical Inspections)-Our contracted contractor is proposing a number of fee increases to make fees uniform across cities in the area. BUDGET IMPACT The revenue from the proposed fee schedule for 2019 have been incorporated into the draft 2019 budgets. ACTION REQUESTED Hold the public hearing on the 2019 fee schedule and ask any questions you have on the draft fee schedule. Once the city council is comfortable, a motion should be made to approve the 2019 fee schedule by ordinance. ATTACHMENTS: Type Description D Backup Material 2019 Draft Fee Schedule D Cover Memo Ordinance D Backup Material Ordinance Summary CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA SUMMARY OF ORDINANCE NO. 018 -7 4 2 AN ORDINANCE ESTABLISHING CHARGES AND FEES FOR LICENSES, PERMITS OR OTHER CITY APPROVALS AND SERVICES FOR CALENDAR YEAR 2019 NOTICE IS HEREBY GIVEN that, on December 3, 2018, Ordinance No. 018-742 was adopted by the City Council of the city of Farmington, Minnesota. NOTICE IS FURTHER GIVEN that, because of the lengthy nature of Ordinance No. 018-742, the following summary of the ordinance has been prepared for publication. NOTICE IS FURTHER GIVEN that the fees for licenses, permits and services established by the ordinance include for example licenses regulating the keeping of animals, gambling,tobacco and liquor sales, zoning, development and building approvals and licenses, charges for staff and consultant services, and charges for use of public facilities. A printed copy of the whole ordinance is available for inspection by any person during the city's regular office hours. APPROVED for publication by the City Council of the city of Farmington this 3rd day of December, 2018. CITY OF FARMINGTON By: _�'►� �--- Todd Larson, Mayor ATTEST: By: G=— C� 0' avid McKni t City Administrator SEAL Approved as to form the / day of 2.018. B • i City At ter e >z4Published in the Farmington Independent the %� day of k. 2018. CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA ORDINANCE NO. 018 - 7 4 2 AN ORDINANCE ESTABLISHING CHARGES AND FEES FOR LICENSES,PERMITS OR OTHER CITY APPROVALS AND SERVICES FOR CALENDAR YEAR 2019 THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS: SECTION 1. FEES FOR LICENSES AND PERMITS The City Council of the city of Farmington, pursuant to statutory authority or directive, requires certain licenses, permits or other city approvals for certain regulated activities and as a condition of issuing these licenses and permits establishes the attached fees, effective January 1, 2019. SECTION 2. EFFECTIVE DATE AND CODIFICATION This ordinance shall be effective immediately upon its passage and shall govern all licenses, permits and approvals for regulated activities occurring or undertaken in the 2019 calendar year. This ordinance need not be codified but may be attached to the City Code as an Appendix. ADOPTED this 3rd day of December, 2018, by the City Council of the city of Farmington. CITY OF FARMINGTON By: a9- Todd Larson, Mayor ATTEST: �r By: '41 ij_ avid McKnight, C1yAdministrator SEAL Approved as to form the 44 day of 496)re.c44..4 -.- 2018. ` , �9I By. City Attorney Summary published in the Farmington Independent the i 4day of L , 2018 2019 Fee Schedule General Personnel Charges When the City charges for staff time,the hourly rate will be multiplied by a factor of 2.7,which Includes salary,benefits and organizational overhead charges.Specific rates available from Finance Department upon request. Escrow Deposits Escrows are set to recover costs Incurred by the City related to some permitting actions. Escrows shall be determined as defined in this fee schedule and may include but are not limited to administrative costs,personnel charges,and outside services. When the City requires an escrow,the amounts represent Initial deposits,not actual charges.Additional deposits may be required If costs incurred go above the original escrow amount.Any unused escrow will be returned to the applicant.An Escrow Deposit Agreement maybe required. FIRE 2018 Amount 2019 Proposed NOTES False Alarms(after 3 per occurrence) Invalid/Lift Assist $150 up to five,$300 $150 up to five,$300 thereafter thereafter Malicious/Mischievous False Alarms Staff time plus Staff time plus equipment rate equipment rate Non-Residential $150 up to five,$500 $150 up to five,$500 thereafter thereafter Residential $150 up to five,$300 $150 up to five,$300 thereafter thereafter Fire Permit Processing MPCA Permit—30 days(limited to 2 per year) $20 $20 Open Burning Fire Permit(30 days) $25 $25 Fire/Rescue Response(Non•Contracted Services) Apparatus/Vehicle(Includes Personnel) Rate per hour Rate per hour Brush Truck $158 $158 Chief $125 $125 Engine $315 $315 Light Rescue $158 $158 Tender $225 $225 Utility Vehicle $105 $105 Fireworks Establishments with mixed sales $100 $100 Establishments Selling Fireworks Only $350 $350 Flammable Tank System 500 Gallons or Less $25 $25 501-1,000 Gallons $50 $50 1,001 Plus Gallons 1.5%up to$10,000 1.5%up to$10,000 Tank Removal $100 per tank $100 per tank 2019 Fee Schedule Page 1 of 18 2019 Fee Schedule Hood and Duct Cleaning Commercial Cooking Vent Systems $50 $50 Re-Inspection $75 $75 Inspections Day Cares $50 $50 Fire Alarm System—New or Alteration 1.5%of contract cost up 1.5%of contract cost up to$10,000 to$10,000(minimum of (minimum of$50) $50) 1%of contract cost 1%of contract cost over$10,000 over$10,000 Re-Inspection $75 $75 Miscellaneous fire Report Fee $15 $15 Hazardous Material incidents Personnel and Personnel and Equipment Rates Equipment Rates Unauthorized Burning Extinguishment Fee Personnel and Personnel and Equipment Rates Equipment Rates Paid On-Call Personnel Rate $25/hour/person $25/hour/person 1.5%of contract cost up 1.5%of contract cost up to$10,000 to$10,000(minimum of(minimum of$50) $50) Sprinkler System—New or Altered 1%of contract cost 1%of contract cost over$10,000 over$10,000 Pyrotechnic Displays Fire/Rescue Standby(Original Request) Current hourly rate/person/vehicle 2-Flour Minimum for Pyrotechnic (vehicle would Include Displays personnel) Pyrotechnic Display Permit and Inspection $100 2019 Fee Schedule Page 2 of 18 2019 Fee Schedule MUNICIPAL SERVICES EQUIPMENT 2018 Amount 2019 Proposed Billed at equipment rate listed below plus personnel rate for staff time.Staff time Is billed at o one hour minimum. Equipment rates during regular work hours are billed at a one hour minimum;personnel rates far call outs after regular hours ore billed ala two hour minimum at time and a half.ALL CITY EQUIPMENT MUST BE OPERATED EVA CITY EMPLOYEE. Air Compressor,Hammer,Hose $35/hour $35/hour Backhoe $60/hour $60/hour Blower $25/hour $25/hour Bucket Truck $60/hour $60/hour Chipper $50/hour $50/hour Compacting Tamper $25/hour $25/hour 5 yd Dump Truck/Water Tanker $45/hour $45/hour Flail Mower $75/hour $75/hour Front End Loader $75/hour $75/hour Generator—Small $50/hour $50/hour Generator—Trailer $100/hour $100/hour Grader $85/hour $85/hour Paint Striper $30/hour $30/hour Pickup Truck $30/hour $30/hour SewerJetter/Vactor $175/hour $175/hour Skldster $60/hour $60/hour Street Sweeper $85/hour $85/hour 1 Ton Truck $35/hour $35/hour Trailer Pump $50/hour $50/hour Trash Pump $25/hour $25/hour TVSewerCamera $200/hour $200/hour 2019 Fee Schedule Page 3 of 18 2.019 Fee Schedule POLICE SERVICES 2018 Amount 2019 Proposed Billed at equipment rate listed below plus personnel rote for staff time.Staff time Is billed at o 2 hour minimum.Equipment rates during regular work hours ore billed at a one hour minimum;coil outs offer regular hours are billed at a two hour minimum, Audio Video CD/DVD $35 $35 Public Data—Offenders List $20/week $20/week False Alarms(after 3 per ordinance) Non-Residential $150 $150 Residential $150 $150 Investigative Case Reports $1/page $1/page Photographs $5/copy $5/copy Research Fee $30/hour-lhour $30/hour-1 hour minimum minimum Miscellaneous Accident Reports for insurance Purposes $5 $5 Fingerprinting Non-Resident $20 $35 (No charge for resident) $65/person annually $65/person annually Transient Merchant,Peddler,Solicitor $45.00/person $45.00/person Temporary up to 6 Temporary up to 6 mo. mo. $100/hour non-profit $100/hour non-profit Police Personnel Event Coverage $150/hour for profit $150/hour for profit Pawn Shops Annual License Fee $8,000/year $8,000/year Billable Transaction Fee Electronic $1.50/transaction $1.50/transaction Billable Transaction Fee Manual $2.50/transaction $2.50/transaction Pawn Shop Investigation $1,000 $1,000 2019 Fee Schedule Page 4 of 18 2019 Fee Schedule LICENSES-GENERAL DOG LICENSE 2018 Amount 2019 Proposed Male or Female $20/dog 2 years Lifetime License $50/dog Pursuant to Ordinance 6-2-16 the owner shall pay an additional$25 License Enforcement Service Charge $25/dog as appropriate for 3rd dog and an additional$50 for 4th dog. Tag Replacement Fee $5 Dangerous Dog Registration 100 Warning Symbols At cost Exception—New residents—see Dog Kennel(3 or more dogs) $300/year note under animal licensing above. Permitted in agricultural zone only. GAMBLING LICENSE 2018 Amount 2019 Proposed Gambling Event Investigation Fee $50 $50 Gambling Premise Investigation Fee $50 $50 IBUSINESS LICENSE 2018 Amount 2019 Proposed Bed and Breakfast $50 $50 Cigarette/Tobacco Sales $200/year $200/year $150 plus Reinstatement after revocation administrative time per $150 plus administrative time per feeschedule fee schedule Saunas $5,000 annual business $5,000 annual business $300 original Investigation $300 original Investigation $150 renewal invest':atlon $150 renewal investigation Therapeutic Massage Business License $50(includes 1 $50(includes 1 therapist) therapist) Therapist $50 $50 Business investigation $300 $300 Therapist investigation $200 $200 !MISCELLANEOUS LICENSES 2018 Amount 2019 Proposed Temporary Outdoor Exhibition $SOJEvent $50/Event Tents and Temporary Membrane Structures $40 $40 2019 Fee Schedule Page 5 of 18 2019 Fee Schedule LICENSES-LIQUOR 2018 Billing 2019 Billing Beer,Off-Sale $75/year $75/year Beer,On-Sale $250/year $250/year Beer,On-Sale Temporary -0- -0- Display and Consumption 0-DisplayandConsumption $300/year $300/year Liquor,On-Sale $3,500/year $3,500/year Investigation Fee Not to exceed$300 Not to exceed$300 Liquor,On-Sale Club Set by State Set by State Liquor,On-Sale Sunday Set by State Set by State Transfer Fee $300 300 Wine,On-Sale $300/year $300/year Investigation Fee $100/year $100/year Brew Pub $250/year $250/year Cocktail Room $250/year $250/year Taproom $250/year $250/year investigation Fee $100/year $100/year PARKS AND RECREATION City News&Recreation Guide Advertising Rates(lull Color 2018 Amount 2019 Proposed Advertising) To qualify for non-profit status a 501c3 tax exempt status Is required. Half Page per Publication Rate: (H)73 wide x 43 high Government/Non-Profit $325 $325 (V)3.667 wide x 9.25 high Commercial/For Profit $375 $375 Includes Tax Half Page 1-year Rate(4 issues per year) Government/Non-Profit $1,040/year $1,040/year Commercial/For Profit $1,200/year $1,200/year Includes Tax Quarter Page per Publication Rate: 3.667 wide x4.5 high Government/Non-Profit $225 $225 Commercial/For Profit $250 $250 includes Tax Quarter Page 1 Year Rate(4 Issues per year) Government/Non-Profit $720/year $720/year Commercial/For Profit $800/year $800/year includes Tax 2019 Fee Schedule Page 6 of 18 2019 Fee Schedule PARK FACILITIES RENTAL RATES 2018 Amount 2019 Proposed Shelter Half Day $60(includes tax) $65(includes tax) Shelter Full Day $85(includes tax) $90(Intiudes tax) Event Application Fee $55(Includes tax) $60(Includes tax) Requires Insurance certificate Events in Parks(150 or more people) $280(Includes tax) $285(Includes tax) and separate fees for portable toilet and garbage service Weddings $280(includes tax) $285(includes tax) Warming House Rental Rate (8:00 a.m.to Noon only with Private Skating Party $35(Indudestax) $4D(indudes ax) minimum two hour charge) OUTDOOR FIELD RENTAL RATES 2018 Amount 2019 Proposed Baseball Fields See Schedule H See Schedule H Soccer Fields See Schedule H See Schedule H RAMBLING RIVER RENTAL RATES 2018 Amount 2019 Proposed $35/Individual(IncludesIncludes both regular and Annual Membership tax) $37/Individual(includes tax)afitness center membership Member Incentive programs 30 day money-back guarantee(Financial 30 day money-back guarantee Support Program (Financial Support Program funded funded memberships memberships excluded) excluded) Fitness Room Non-Member One-Time Visitor Pass $6,00(includes tax) $7.00(Includes tax) Rambling River Center Room Rental Rates See Schedule G See Schedule G Rambling River Center Damage Deposit Banquet Room $150 $150 Rambling River Center Damage Deposit Meeting Rooms $75 $75 Rambling River Center Non-Member User Fee $3(Includes tax) $4(includes tax) Rambling River Center Newsletter Advertisement $90(Includes tax) $90(includes tax) 2 Inch x 1 Inch ad space for one year DVD Rental Included with rental fee Included with rental fee If if requested requested Sound System Rental $150(includes tax) $150(includes tax) VCR Rental included with rental fee Included with rental fee If If requested requested RECREATIONAL PROGRAMS 2018 Amount 2019 Proposed Programs,Lessons,Activities Cover all direct costs Cover all direct costs Special Event Minimum or no fee Minimum or no fee charged charged 2019 Fee Schedule Page 7 of 18 2019 Fee Schedule SCHMITZ-MAKI ARENA ADVERTISING RATES I 7/1/18.6/30/19 7/1/2019.6/30/20 Full 4 x 8 Sheet Includes tax Includes tax One Year $430/year $430/year $375/year,the entire three year Three Years $375/year fee must be paid up front to receive the discounted rate. 4 x 4 Sheet Includes tax Includes tax One Year $270/year $270/year $240/year,the entire three year Three Years $240/year tee must be paid up front to receive the discounted rate. Ice Resurfacer includes tax Includes tax One Year $725/year $725/year $640/year,the entire three year Three Years $640/year fee must be paid up front to receive the discounted rate. Dasher Boards includes tax Includes tax One year $535/year $535/year $480/year,the entire three year Three Years $480/year fee must be paid up front to receive the discounted rate. SCHMITZ-MAKI ARENA RATES 7/1/18-6/30/19 7/1/2019-6/30/20 $500/day+tax $500/day+tax Dry Floor Rental $150/day+tax $150/day+tax Saturday and Sunday ice Time-Prime Time $220/hr+tax $225/hr+tax (7:00 a.m.-10:00 p.m.) Monday Friday (2:00 p.m.—10:00 p.m.) Saturday and Sunday (10:15 p.m.—6:45 a.m.) ice Time—Non-Prime Time $160/hr+tax $165/hr+tax Monday—Friday J10:15 p.m.—1:45 p.m.) June and July Summer Ice $160/hr+tax $165/hr+tax August Ice $150/hr+tax $155/hr+tax Open Hockey $10(includes tax) $10(Includes tax) Open Skating $5.00/person(Includes $5.00/person(Includes tax) tax) Open Skating Free Style $10(Includes tax) $10(Includes tax) Open Skating Punch Card 10 punches$45 10 punches$45(Includes tax) (expires on April 1 each year) (includes tax) Skate Rental $3/pair(Includes tax) $3/pair(Includes tax)or12pairs • far$30(includes tax) 2019 Fee schedule Page 8 of 18 2019 Fee Schedule PERMITS-BUILDING GENERAL 2018 Amount I 2019 Proposed 2009 MN State Statute 2009 MN State Statute 3260.1530 Building Permit 3266.1530(see (see Schedule I) Schedule I) Additional Plan Review Fee(after 1'r review) Decks,Interior finishes,additions,etc. $25 $25 Commercial,New SFD/MFD $100 $100 Reinspection Fee $65 $65 Grading/ta nd s ca ping/As•b ullts Initial Permit Fee $225 $225 Includes 2 inspections each far grading and turf Re-Inspection Fee $65 $65 Escrow-Single Family Residential $3,000 $3,000 Escrow-All other site grading permits 125%of Estimated 125%of Estimated Restoration Cost Restoration Cost Basement Finish All Inclusive See Schedule I See Schedule I Includes building,plumbing, HVAC and fireplace $105+state surcharge as recommended by $105+state surcharge as Includes building,plumbing and Bathroom Finish All Inclusive MN state code section recommended by MN state code HVAC 1300.0160 section 1300.0160 Building Demolition See Schedule I See Schedule I Building Moving $160+state surcharge $160+state surcharge as House a•s recommended by recommended by MN state code MN state code section section 1300.0160 Requires special exception in 1300.0160 addition to fees listed Garage $50+cost of utility $50+cost of utility locations locations Surety $10,000 flat $10,000 flat Decks See Schedule I See Schedule I Garages See Schedule I See Schedule I Gazebos Freestanding See Schedule I See Schedule I Page 9 of 18 2019 Fee Schedule 2019 Fee Schedule Pools Above Ground $105+state surcharge $105+state surcharge as as rernmmenried ha rerommended ha MN state rode $165+state surcharge $165+state surcharge as as recommended by Inground MN state code section recommended by MN state code 1300.0164 section 1300.0160 Porches See Schedule I See Schedule I Miscellaneous Requested inspections $105 $105 investigation Fee/Stop Work Order $65 $65 Permit Pack Reprint $25 $25 Permit Card Reprint $5 $5 Expired Permits 50%of Base Fee 50%of Base Fee Expired Temporary Certificates of Occupancy 50%of Base Fee 50%of Base Fee $70+state surcharge as recommended by MN $70+state surcharge as Roof state code section recommended by MN state code 1300.0160 section 1300.0160 $70+state surcharge as recommended by MN $70+state surcharge as Siding state code section recommended by MN state code 1300.0160 section 1300.0160 $70+state surcharge as recommended by MN $70+state surcharge as Window/Door Replacement state code section recommended by MN state code 1300.0160 section 1300.0160 Combo Permits Two(2)Items $115+state surcharge as recommended by Two of the following permits:Roof, MN state code section Siding,or Window/Door 1300.0160 Replacement Three(3)Items $150+state+state surcharge as Three of the following permits: recommended by MN Roof,Siding,or Window/Door state code section Replacement 1300.0160 Individual On-site Sewage Treatment $275($232 CITY,$43 $275($232 CITY$43 COUNTY) COUNTY) Re-inspection(after 2 falls) $50 $50 Septic Abandonment $60 $60 Temporary Buildings on Construction Sites $150 $150 2019 Fee Schedule Page 10 of 18 2019 Fee Schedule ELECTRICAL PERMITS 2018 Amount 2019 Proposed Single-Family Residential See Schedule L—page 1 See Schedule L—page 1 Multi-Family Residential and Commercial See Schedule L—page 2 See Schedule L—page 2 Solar PV installation See Schedule M See Schedule M MECHANICAL PERMITS 2018 Amount 2019 Proposed 65 flreplave+state surcharge as $65/flreplave+state surcharge as Fireplace recommended by MN recommended by MN state code state code section section 1300.0160 3300.0160 Commercial Heating 1.25%of contract cost+ state surcharge 1.25%of contract cost+state (contract valuation x surcharge(contract valuation x .0005)minimum of .0005)minimum of$100 $100 Re-Inspection $65 $65 Residential Heating $85+state surcharge as recommended by MN $85+state surcharge as New Construction state code section recommended by MN state code 1300.0160 section 1300.0160 $SS+state surcharge as $55+state surcharge as Repair/Replace recommendedby MN recommended by MN state code stateacode section section 1300.0160 1300.0160 Re-inspection $65 $65 PLUMBING PERMITS 2018 Amount 2019 Proposed $30+state surcharge as recommended by MN $30+state surcharge as Heater,Water Softener state code section recommended by MN state code 1300.0160 section 1300,0160 Commercial Heating 1.25%of contract cost+ includes Sprinbiing Systems state surcharge 1.25%of contract cost+state (contract valuation x surcharge(contract valuation x .0005)minimum of .0005)minimum of$100 $100 Re-Inspection $65 $65 Residential Heating $85+state surcharge as $85+state surcharge as New Construction recommended by MN recommended by MN state code state code section section 1300.0160 1300.0160 $55+state surcharge as $55+state surcharge as Repair/Addition recommended by MN recommended by MN state code state coda section section 1300.0160 1300.0160 Re-inspection $65 $65 2019 Fee Schedule Page 11 of 18 2019 Fee schedule UTILITY SERVICE CONNECTION PERMITS 2018 Amount 2019 Proposed Sewer City Sewer Availability Charge(CSAC) $540 $540 Connection Permit $75 each $75 each ROW permit required for work In the the ROW plus surety Lateral Connection Charge $2,160 $2,160 Lateral Equivalent Charge See assessment rolls See assessment rolls MCES Sewer Availability Charge(SAC) $2,485/REU $2,485/REU REU Determination by Metropolitan Council Re-Inspection Fee $65 $65 Water Connection Permit $75 each $75 each ROW permit required for work I In the the ROW plus surety Lateral Connection Charge $1,515 each $1,515 each Re-inspection Fee $65 $65 Funds future construction of water towers and wells.Water connection charge will not Reserve Capacity Connection(WAC)Fee $1,255/REU $1,255/REU apply to fire sprinkler lines. Meters 4"and up will need a separate analysis and the fee will be determined by the city engineer. PERMITS-CONSTRUCTION RELATED EXCAVATION&MINING 2018 Amount 2019 Proposed 0—1,000 cubic yards $50 $50 Grading plans required plus 1,000-25,000 $150 $150 personnel charges to review 25,001-50,000 $300 $300 the application.CUP required for 50,000 Cubic yards and 50,001-250,000 $500 $500 above. 250,000+ $1,000 $1,000 Filling $75+staff time $75+staff time CUP required Landfills,Sludge Ash,incinerator Ash,etc. $150,000 Initial $150,000 Initial $60,000/year+$30/ton renewal $60,000/year+$30/ton renewal Excavation/Fllhng/M(ningSurety Per estimated costs of Per estimated costs of code code compliance compliance Retaining Wail Inspection $70 $70 2019 Fee Schedule Page 12 of 18 2019 Fee Schedule ROW PERMITS 2018 Amount , 2019 Proposed Utility Construction Permit Fee far work up to 1,000 linear feet $160 $160 Fee for work over 1,000 linear feet $0.16 per linear foot $0.16 per linear foot Escrow Deposit $500 Minimum $500 Minimum General Excavation Permit Fee $160 $160 Escrow Deposit $500 Minimum $500 Minimum Obstruction Permit $50 $50 PERMITS-DEVELOPMENT/SUBDIVISION APPLICATION FEES 2018 Amount 2019 Proposed 250+ 20/acre up to Annexation Petition 10 acres,$5/acre over $250+$20/acre up to 10 acres, 10 acres $5/acre over 10 acres Comprehensive Guide Plan Amendment $450 $450 Conditional Use Permit/Special Exception $250 $250 Interim Use Permit $250 $250 Rezoning Administrative Fee $450 $450 Appeal of Zoning Decision $150 $150 Appeal of Planning Commission Decision $150 $150 Zoning Certificate,Verification of Zoning $25 $25 Site Plan Review $150 $150 Sketch Plan Review $150 $150 Subdivision Waiver,Administrative Fee $125/staff time $125/staff time Vacation of Public Right-of-Way $200 $200 Variance Request $250 $250 Actual cost which may Actual cost which may include both Environmental Assessment Worksheet Review include both personnel personnel and outside services and outside services Preliminary Plat Fee $750 base+$10/lot $750 base+$10/iot 3 lots or less$1,000 3 lots or less$1,000 Escrow 4-10 lots$2,500 4-10 lots$2,500 11 or more$5,000 11 or more$5,000 Final Plat Fee $300 $300 Slots or less$1,000 3 lots or less$1,000 Escrow 4-10 lots$2,500 4.10 lots$2,500 11 or more$5,000 11 or more$5,000 2019 Fee Schedule Page 13 of 18 2019 Fee Schedule PUD(Planned Unit Development) Fee $500+$22/acre $500+$22/acre PUD Amendment Fee $300 $300 Wetland Alteration Permit Fee $250 $250 Surety 125%of estimated 125%of estimated construction construction cost cost 2019 Fee Schedule Page 14 of 18 2019 fee Schedule PLATTING FEES,ESCROWS&SURETIES 2018 Amount 2019 Proposed Platting fees are generally collected with the approval of a Development Contract.Acreage charges shall be based on the gross area of the development,less Jloodrvays,steep slopes,dedicated parkland and delineated wetlands. Fees based on REU shall use the MCES determlniatlon for flows. The Sanitary Sewer Trunk Area Charge funds trunk Sanitary Sewer Trunk Area Charge $2,398/acre $2,398/acre improvements identified in the city's Comprehensive Sanitary Sewer Plan. This fee funds initial seal coating of newly constructed Seal Coating Fee $1.55/sq.yd.of $1.55/sq.yd.of bituminous area streets two to three years after bituminous area initial construction as required by engineering guidelines. Surface Water Management Fee(Development) The Surface Water Residential,Low Density $12,494/acre $12,494/acre Management Fee funds the Residential,High Density $20,754/acre $20,754/acre trunk storm water improvements identified in the Commercial/Industrial/Institutional $24,984/acre $24,984/acre city's Surface Water Surface Water Quality Management The Surface Water Quality Residential(single/multi) $108/acre $108/acre Management Fee Is collected to fund future excavation of Commercial/Industrial/School/Other $226/acre $226/acre sediments deposited in sedimentation ponds. The Water Main Trunk Fee Water Main Trunk Fee $4,389/acre $4,477/acre funds the trunk Improvements identified in the city's Water Supply and Distribution Plan. All parcels being developed are charged 1 REU minimum. Commercial,Industrial, institutional developments and redevelopments are charged Water Treatment Plant Fee $1,061/REU $1,082/REU multiple REU's based on 1 REU =274 gpd. Established in 1997, this fee will help fund the future Water Treatment Plant. Note:REU=Residential Equivalency Unit Per Parkland Dedication Per Parkland Dedication Ordinance Parkland and Trail Fees Ordinance Calculation Calculation $23,045 multiplied by the total $23,045/acre based on estimated acres required to be dedicated Park Development Fee $22,592/Acre 2.5%construction cost Index for parkland in the increase development. Future Through Street Sign Actual Cost Actual Cost Wetland Buffer,Conservation,and Natural Area Signs Actual cost Actual cost 125%of Estimated 125%of Estimated Public Public Improvement Surety Public Improvement Improvement Construction Construction Estimate Estimate Contract Administration Escrow 3%of Estimated Public 3%of Estimated Public Improvement imorovement Construction 5%of Estimated Public 5%of Estimated Public Construction Observation Escrow Improvement Improvement Construction Construction Estimate Estimate 2019 Fee schedule Page 15 of 18 2019 Fee Schedule PERMITS-SPECIAL Sign Permit,Review Plans Estimated Value:upto$500 $20 $20 Signs which need a conditional use permit must pay both the $500.01-$1,000 $30 $30 established sign permit fee, $1,000.01-$2,500 $60 $60 plus the conditional use permit fee. Over$2,500 $80 $80 urban Chicken Permit initial Permit $100 $100 Renewal Permit $25 $25 WATER TOWER COMMUNICATION DEVICES i 2018 Amount 2019 Proposed This fee must be paid prior to any research or site meetings. The fee covers staff time to Preliminary Research Fee $500 $500 provide plans and specifications and for site visits prior to formal lease agreements. Lease rates noted are the Inittal rate indicated In any new lease agreements and the rate will Increase by 556 annually on January 2'r, regardless of the date that the lease Is signed or type of equipment. Base Lease Rate $3,231.89/month $3,393.48/month This lease rate covers up to 3 antennas and 300 sq.ft.of ($38,782.67 annually) ($40,721.81 annually) space at the base of the tower. Additional Antenna Lease Rate $1,077.32/month $1,131.19/month This rate will be added to the /antenna /antenna base lease rate,beginning with the 4v'antenna array,for each ($12,927.85 annually) ($13,574.23 annually) additional antenna array. This charge will apply If the Additional Space Rental Lease Rate $5.97/month/sq.ft. $6.27/month/sq.ft. installation occupies more than a total of 300 sq.ft.at the base of the tower.Square footage ($72/year/sq.ft.) 1$75.22/year/sq.ft.) will be calculated based on a rectangular area described by adding 3 ft.to the maximum width and length,or by the actual size of easement requested,whichever is larger. This will not Include access easements,or line easements from the tower to the enclosure/equipment. 2019 Fee Schedule Page 16 of 18 2019 Fee Schedule MISCELLANEOUS Ag Preserve Filing $75 $75 Candidate Filing $5 $5 10,000—100,000 population Code Enforcement Cost Recovery $30 Re-Inspection/ $30 Re-Inspection/Administrative Plus Cost of Abatement Administrative Fee Fee !BILLING AND INVOICING CHARGES 2018 Amount 2019 Proposed Assessment Certification Fee $35 administrative fee+$35 administrative fee+8%Interest 8%interest Late Payment Penalty 10%of current 10%of current delinquent charge delinquent charge Returned Item Fee $30 $30 Special Assessment Search $25 $25 COUNTER SALES 2018 Amount I 2019 Proposed CD/DVD $35 $35 Comprehensive Plan Document $40 $40 2'Contour Map(Special Order) GIS fees GIS fees (see Schedule E) (see Schedule E) Copies $.25/page $.25/page Color Copies 8%x 11 $.50/page $.50/page Color Copies 11 x 17 $1/page $1/page Large Format Copy(Excluding 2'Contour) $3/copy $3/copy Flood Plain Map(Copy of FEMA Map) $5 $5 Flood Plain Map(Other) $15 $15 New Resident List(Photo or Electronic Copies) $3.S0Jmonth or $3.50/month or$42/year $42/year Photographs $5/copy $5/copy Redevelopment Plan $10 $10 ZonIng/Comprehensive Plan Maps GIS fees GIS fees see Schedule E see Schedule E Page 17 of 18 2019 Fee Schedule 2019 Fee Schedule UTILITY CHARGES AND FEES WATER 2018 Amount 2019 Proposed Rase Fee-All Classes $12 $14 Per quarterly bill Volume Charges up to 20,000 gallons $1.30 per 1,000 gallons $1.60 per 1,000 gallons over 20,000 but up to 40,000 gallons $1.60 per 1,000 gallons $2.40 per 1,000 gallons over 40,000 gallons $2.00 per 1,000 gallons $3.20 per 1,000 gallons Irrigation Meters NA $3.20 per 1,000,gallons Hydrant Usage/Water acquired at Maintenance Facility $211,000 gallons $2/1,000 gallons $60 minimum $60 minimum Hydrant Meter Deposit $5,000 refundable $5,000 refundable deposit deposit Overhead Water Filling Station at Rambling River Center $2/1,000 gallons $2/1,000 gallons Meter Reading(If no change in ownership) $37.50 $37.50 Meter Testing Fee $75 $75 Actual Cost+(10%or Actual Cost+(10%or$30+tax) Meters $30+tax)whichever is larger amount whichever is larger amount Water Disconnection Fee $75 $75 Water Reconnection Fee $75 $75 SANITARY SEWER 2018 Amount 2019 Proposed Base Fee Residential $36.00/qtr $37.44/qtr Includes first 10,000 gallons Commercial $77.60/qtr $80.70/qtr includes first 20,000 gallons Volume Charges Based on actual water consumed during the most Residential Use Over 10,000 gallons $3.60/1,000 gallons $3.74/1,000 gallons recent quarter or the customer's winter quarter Commercial Use Over 10,000 Gallons $3.88/1,000 gallons $4.04/1,000 gallons whichever Is less. Sump Pump Ordinance Non-Compliance $100/month added to $100/month added to sewer bill sewer bill OTHER 2018 Amount 2019 Proposed Solid Waste Collection See Schedule C See Schedule C Storm Water Utility $13.75/storm water unit/qtr $21.25/storm water unit/qtr Street Light Utility $6.90/REU/qtr $6.90/REU/qtr PENALTIES 2018 Amount 2019 Proposed Water Use Restriction Penalties 1't Offense $25 $25 2nd Offense $50 $50 3d and Subsequent Offensns $100 $100 2019 Fee Schedule Page 18 of 18 2019 Fee Schedule SCHEDULE C Solid Waste User Fee Schedule Customers who overfill their containers more than 50%of the time during a quarter and do not request a level of service change will automatically be raised to the next level of service. Solid Waste Rates I 2018 Amount 2019 Proposed NOTES 30 gallons $46.00/quarter $50.60 60 gallons $57.00/quarter $62.70 90 gallons $67.00/quarter $73.70 120 gallons $80.50/quarter $88.55 150 gallons $90.50/quarter $99.55 180 gallons $101.50/quarter $111.65 210 gallons $113.50/quarter $124.85 240 gallons $122.50/quarter $134.75 270 gallons $132.50/quarter $145.75 300 gallons $161/qtr x pickups/week $177.10 600 gallons $279/qtr x pickups/week $306.90 900 gallons $397/qtr x pickups/week $436.70 1200 gallons $515/qtr x pickups/week $566:50 1500 gallons $633/gtrx pickups/week $696.30 1800 gallons $751/qtr pickups/week $826.10 SPORTS TOURNAMENTS 2018 Change 2019 Proposed 1-20 teams $120.00 $120.00 300 gallon container delivery included to one 21-60 teams $180.00 $180.00 site$25.00 delivery 61-90 teams $240.00 $240.00 charge per each 90 teams or more will be addressed on an will be addressed on an individual additional site.$50 per Individual basis. basis. hour additional labor charge If more than one 1 H I I• 1 . ... OTHER 2018 Change 2019 Proposed Special Pickups Pass on charges from Pass on charges from contractor per contractor per agreement. agreement. Out of Cab Charge $5.00 per stop $5.00 per stop Residential Rolloffs(MSW or construction/demolition) $130/load plus $143/load plus disposal/processing Request Form Required disposal/processing costs(1 costs(1 week limit) week limit) Residential Rolloff Rental(over 7 days) $10/day $10/day Commercial Rolloffs(MSW or construction/ $130/load plus $143/load plus disposal/processing demolition) disposal/processing costs costs Minimum 2 loads per mo Temporary Discontinuance Fee $30.00 $30.00 Curbside Recycling Services Per contract Per contract Curbside Seasonal Yard Waste Collection Per contract Per contract Return Collection Trip Charge 90 gallons or less $10.00/trip/first container $10.00/trip/first container $5 each additional $5 each additional 300 gallons or less $20.00/trip/first container $20.00/trip/first container $10 each additional $10 each additional EXTRA BAG CHARGE (lids that do not appear to be closed at the time of collection or bags outside of 2 or more bags per occurrence- 2 or more bags per occurrence- bag equal to 13 gal.or container) $2.50/bag-$5 minimum $2.50/bag-$5 minimum tall kitchen bag Private Hauler-Commercial Dumpster Annual Fee $100 $100 Temporary 300 gallon container for MSW $55 to deliver&empty once $55 to deliver&empty once $20/each time emptied $20/each time emptied Automobile Tires(up to 17") $10 plus$2.50 each additional $10 plus$2.50 each additional tire tire Level of Garbage Service Change 1't request no charge 1't request no charge Subsequent requests Subsequent requests $37.50/year/owner $37.50/year/owner 2019 Fee Schedule Page 1 of 1 2019 Fee Schedule SCHEDULE E GIS Fees I City Total I 2018 Amount 2019 PROPOSED Hard Copy Map Sales Y,Section—Property Only $5 $15 $15 $15 14 Section—Property and Pianimetrlc $5 $55 $55 $55 14 Section—Property,Planimetric,Contour $20 $170 $170 $170 1/8 Sectlon—Property,Pianimetric,Contour $5 $45 $45 $45 %Section—Aerial Photo 0 $6 $6 $6 Old Section and Y Section 0 $5 $5 $5 Zoning and Comprehensive Plan Maps Black and White 11 x 17 $1 $1 $1 $1 Color 11 x 17 $4 $4 $4 $4 Color,C Size(17 x 22) $8 $8 $8 $8 Color,D Size(22 x 34) $15 $15 $15 $15 Color,E Size(24 x 44) $20 $20 $20 $20 Street Maps City Street Map,DSize,Black and White $2 $2 $2 $2 City Street Map,li x 17,Black and White $1 $1 $1 $1 City Street Map,D Size,Color $4 $4 $4 $4 Special Requests See Engineering Department • 2019 Fee Schedule Page 1 of 1 2019 Fee Schedule SCHEDULE G RAMBLING RIVER CENTER ROOM RENTAL RATES* ROOM NAME 2018 Amount 2019 Proposed NOTES Arts and Crafts Room $60 for 2 hour time block+$30 each $65 for 2 hour time block+$32.50 each additional (Capacity 30 people) additional hour hour Banquet Room $325 for 4 hour blocks of time which includes set up time,clean up time,use of $330 for 4 hour blocks of time which Includes set up up to es12 round tables and chairs and time,cleanup time,use of up to 12 round tables and mandatory cleaning fee for cleaning the chairs and mandatory cleaning fee for cleaning the room after rental ends,which Includes room after rental ends,which Includes garbage (Capacity 130 people garbage removal and tear down. If cleaning removal and tear down. If cleaning takes more than 2 Includes use of takes more than 2 hours,then billing for hours,then billing for additional cleaning time beyond kitchenette) additional cleaning time beyond the 2 hours the 2 hours will be at a rate of$55 per additional will be at a rate of$35 per additional hour. hour. $80 for each additional hour rented beyond $85 for each additional hour rented beyond the the original 4 hour block. original 4 hour block. Empire Room $75 for 2 hour time block and$37 each $80 for 2 hour time block and$40 each additional (Capacity 57 people) additional hour hour Garage $55 per stall or$185 entire garage per day $60 per stall or$200 for engine garage. Garage Set Up/Tear Down $65 per day $70 per day. Two Small Conference Rooms $20 for 2 hour time block and$10 each $20 for 2 hour time block and$10 each additional (Capacity 15 people) additional hour hour *Returning regularly scheduled renters receive first priority for rental of the room they rented in the previous year. 2019 Fee Schedule Page 1 of 1 2019 Fee Schedule SCHEDULE H OUTDOOR FIELD USE FEE SCHEDULE Non-Tournament Outdoor Field Use Charges: 2018 Amount 2019 Proposed NOTES Adult Groups $50(includes tax) $55(Includes tax) Summer Outdoor Use Fee—Groups primarily serving local youth under 18 years of age.Calculated based on the number of registered participants as of the first day $13.00 per participant $14 per participant of scheduled practice. Youth Groups not qualifying or choosing not to pay the Seasonal Use Fee $45(includes tax) $50(includes tax) Tournaments Outdoor Field Use Char:es: 2018 Amount Baseball and Softball Fields Fee includes use plus initial $60/field/day $65/field/day dragging,setting of the base path (includes tax) (Includes tax) and pitching,and painting of foul (fee does not Include (fee does not Include garbage fee) and fence lines once each garbage fee) tournament. Soccer Flelds $60/field/day Full size soccer fields may besub- (includestax) $65/field/day divided Into small fields but are only (fee does not include (Includes tax) charged per full size field.Any garbage fee) (fee does not include garbage fee) portion of a full size field constitutes use of that full size field. Other Services and Fees 2018 Amount Additional dragging baseball or softball fields $16(Includes tax)per field $17(Includes tax)per field per per dragging dragging Additional labor or materials requested by group At prevailing rates At prevailing rates Portable Toilets If use is requested by user group,then entire cost If use is requested by user group,then paid by user group. entire cost paid by user group. Soccer field lining $50(Includes tax)per $55(Includes tax)per hour for labor+ hour for labor+tax tax $25(Includes tax)per hour for painting $30(Includes tax)per hour for painting • 2019 Fee Schedule Page 1 of 1 2019 Fee Schedule SCHEDULE I 2009 MN State Statute 3266.1530 BUILDING VALUE RANGE 2018 Amount 2019 Proposed $0-$500 $29,50 $29.50 $501-$Z000 $28.00 for the first$500 $28.00 for the first$500 $3.70 per additional$100 $3.70 per additional$100 $2,001-$25,000 $83.50 for the first$2,000 $83.50 for the first$2,000 $16.55 per additional$1,000 $16.55 per additional$1,000 $25,001-$50,000 $464.15 for the first$25,000 $464,15 for the first$25,000 $12.00 per additional$1,000 $12.00 per additional$1,000 $50,001-$100,000 $764.15 for the first$50,000 $764.15 for the first$50,000 $8.45 per additional$1,000 $8.45 per additional$1,000 $1,186.65 for the first$100,000 $1,186.65 for the first$100,000 $100,001-$500,000 $6.75 per additional$1,000 $6.75 per additional$1,000 $3,886.65 for the first$500,000 $3,886.65 for the first$500,000 • $500,001-$1,000,000 $5.50 per additional$1,000 $5.50 per additional$1,000 $6,636.65 for the first$1,000,000 $1,000,000 $1,000,001 and up $4.50 per additional$1,000 $4.50 per additional$1,000 This fee schedule was developed with Information provided by the State Building Codes and Standords Division. Residential Building Valuations 2018 Amount 2019 Proposed Cost per Square Foot Decks $19.00 $19.00 Entry Covered Porches $29.00 $29,00 Four Season Porches $76.66 $76.66 Garages Wood Frame $41.81 $41.81 Masonry Construction $28.93 $28.93 Carport $19.11 $19.11 Pole Building $18.60 $18,60 Gazebos,Wood Framed/Screened $53.35 $53.35 Single Family Dwellings-Basement Finished Basements $26.70 $26.70 Unfinished Basements $20.50 $20,50 Crawl Space $11.54 $11.54 Conversion(Basement Finish) $14.00 $14.00 All Inclusive Basement Finish $17.00 $17.00 Single Family Dwellings-Type V-Wood Frame First Floor $89.00 $89,00 Second Floor $89.00 $89.00 Five Course 1't Floor Lookout Unfinished $76.66 $76.66 Sheds $26.70 $26.70 Three Season Porches,Wood Framed $53.35 $53.35 2019 Fee Schedule Page 1 of 1 2019 Fee Schedule SCHEDULE J MEETING ROOM GUIDELINES NON-CITY USE City of Farmington ITEM DESCRIPTION The city of Farmington meeting rooms are scheduled by the city Administration Department and are available for use on a rental basis by youth,local civic and resident,non-resident and profit making groups. The policies that follow are needed to insure the proper use and control of the facility so that all people may equally enjoy them. RESERVATION PROCEDURE Requests for use of the rooms should be directed to the Administration Department at 651-280-6803. Reservations will be held verbally for 48 hours without a deposit. Reservations can be made no more than 60 days in advance. MEETING ROOMS City functions have first priority for booking the meeting rooms. The city reserves the right to pre-empt a scheduled use when necessary to conduct essential city business. LARGE COUNCIL CONFERENCE ROOM -Accommodates 16 people around a table. —Parking accommodates approximately 10 vehicles with on-street parking,2 handicapped stalls in the back parking lot and additional parking in the Second Street parking lot. SMALL COUNCIL CONFERENCE ROOM —Accommodates 10 people around a table. —Parking accommodates approximately 10 vehicles with on-street parking,2 handicapped stalls in the back parking lot and additional parking in the Second Street parking lot. ROOM NAME 2018 Change Large Conference Room $25 for 2 hour time block $8 each additional hour Small Conference Room $20 for 2 hour time block $8 each additional hour Notes on fees: 1. A reservation date can be tentatively held verbally for 48 hours. 2. The fee may be waived if a city staff member is assigned to a group as a part of their work duties and assumes responsibility for the room reservation. REFUNDS A 30-day cancellation notice is required for a full refund. If we are notified of your cancellation 30 days prior,a full refund will be given. No refunds will be issued for cancellations made less than 30 days prior to an event. PERMITS A permit authorizing the use of the rooms requested will be Issued to the applicant after the application is approved. The Administration Department reserves the right to cancel the permit if the regulations of use are violated. Permit holders will not assign,transfer or sublet to others the use of the facilities. The individual signing the permit must be 21 years of age or older: SUPERVISION AND DAMAGE 1. Every group using the facility must be under competent adult(21+)leadership. The organizing user or groups will assume full responsibility for the group's conduct and any damage to the building or equipment. 2. The city reserves the right to assign or require supervisory staff,police or maintenance personnel at an additional cost to the user If deemed necessary by the particular function or activity. An estimated cost will be calculated at the time of the reservation. The group will be billed for the actual cost after the event. 2019 Fee Schedule Page 1 of 2 2019 Fee Schedule LIABILITY The organization or user group using city of Farmington facilities will agree to indemnify the city of Farmington,and its employees for any and all damage to the building,or other property,by any person or persons attending the affair,and likewise,the city of Farmington and its employees against all liability and all damages to any person for injuries,including death. RULES FOR USE 1. The entire building is a smoke free facility and users are responsible for ensuring that members of their group do not smoke within the building. 2, Persons attending meetings or events should stay in the rooms assigned to their use. 3. The city of Farmington requires,as a condition of this agreement,that alcoholic beverages are prohibited. 4. General cleanup of the facility Is the responsibility of the group. If any item such as rice or confetti is thrown in the building or on the grounds,your group is responsible for cleaning up this material. Additionally,if the building is not cleaned up,the cost the city incurs for cleanup will be assessed to your group. 5. Technology is not available for non-city users. 6. Events which will be using an open flame such as candles are prohibited. 7. The catering kitchen is not designed for preparing food,but rather for serving food that has already been prepared elsewhere. User groups are responsible for providing their own utensils,serving ware,coffee and condiments. 8. Signs may not be posted outside of City Hall regarding your event. OURS OF USE The hours of use for the meeting rooms are as follows: Monday—Friday from 8:30 a.m.—4:00 p.m. The rooms are not available when City Hall is closed in observance of the following holidays: New Year's Day,Martin Luther King Jr.Day,President's Day,Memorial Day,4th of July,Labor Day,Veteran's Day, Thanksgiving Day and the day following,Christmas Eve and Christmas Day. ROOM SET-UP AND DECORATIONS Adhering decorations or any items to walls,tables,chairs,etc.in any manner is prohibited. The above guidelines have been established for your benefit and to promote responsible use. The City Administrator must approve exceptions to these policies. 2019 Fee Schedule Page 2 of 2 2019 Fee Schedule SCHEDULE L-PAGE 1 REQUEST FOR ELECTRICAL INSPECTION (REI) PERMIT Single Family Residential ITEM DESCRIPTION 2018 Amount 2019 Proposed Basement remodel/finish up to 11 circuits-2 inspections $78 $82 City service fee $10 $10 Fireplace per inspection $39 $41 Furnace or furnace and air conditioner—per trip $39 $41 Garage additions/remodel up to 11 circuits—2 inspections $78 $82 Inspection fee—one trip $39 $46 Inspection fee two trips $78 $82 Investigation fee or the total inspection fee,whichever is greater up to$1,000 $78 $82 New home&service up to 400 amps and up to 30 circuits—2 inspections $149 $170 New home&service 401 to 800 amps and up to 30 circuits $174 $174 More than 30 circuits $6.50 each $7.35 each New home extra inspections $39 $41 Off peak systems—per inspection $39 $41 Per circuit calculation $6.50 per circuit $7.35 per circuit Per trip calculation $39.00 per trip $41.00 per trip Pools up to 11 circuits—2 inspections $78 $82 Porches/additions up to 11 circuits-2 inspections $78 $82 Re-inspection fee—per trip $39 $41 Residing home—per inspection $39 $41 Service upgrade up to 400 amps plus circuits $39 $41 Reconnect circuits $2.25 each $2.35 each New extend $6.90 each $7.35 each Service upgrade up to 800 amps plus circuits $65 $70 Reconnect circuits $2.25 each $2.35 each New extend $6.90 each $7.35 each Single trip inspection $39 $41 State surcharge $1 $1 Separate Grounding Residential $0 $41 Service Panel Residential $0 $100 Service Panel and Remodel Residential $0 $170 2019 Fee Schedule Page 1 of 2 2019 Fee Schedule SCHEDULE L-PAGE 2 REQUEST FOR ELECTRICAL INSPECTION (REI) PERMIT Multi Family Residential&Commercial ITEM DESCRIPTION 2018 Amount 2019 Proposed 0--400 amp power source $39 $70 401—800 amp power source $65 $120 Over 800 amp power source $110 $170 Carnivals/fair 2 hour charge minimum plus power supplies and units $170 $180 City service fee $10 $10 Commercial remodel up to 12 circuits-2 inspections $78 $82 Commercial service plus per circuit totals Concrete encased electrode inspection $39 $41 Electric and LED signs and outside lighting transformers/power supplies each $6 $41 Fire and temp.control each device $1 $41 Furnace and air conditioner or combinations per trip 39 41 Inspection fee—one trip $39 $41 Per trip charge minimum $39 $41 Investigation fee—total fee doubled 78 $82 Whichever is greater up to$1,000 Luminaire retrofit modifications per fixture $0 $0.33 Multi-family units up to 12 circuits—2 inspections per unit $78 $100 New or extended circuits each up to 200 amps $7 $7.35 New or extended circuits above 200 amps each $17 $18.85 Separate bonding inspections for swimming pools and equipotential planes per trip $39 $46 Special inspection fee( )hours Plus( )miles @ IRS mileage rate of( ) $80/hour $100/hour State surcharge $1 $1 Transformer up to 10KVA each $16.90 $17.50 Transformer above 10KVA each $33.30 $35.00 RV Pedestal $0 $41 Swimming Pool Commercial $0 $82 Street/Park Lot/Outdoor or Traffic Standards $0 $6.00 MFG Home Pedestal $0 $41 New Multi Family Dwellling $0 $100 Failure to File Permit $0 $82 or total fee doubled,whichever Is greater up to $1,000.00 2019 Fee Schedule Page 2 of 2 2019 Fee Schedule SCHEDULE M SOLAR PV INSTALLATION ELECTRICAL INSPECTION FEES ITEM DESCRIPTION 2018 Amount 2019 Proposed 0 watts to 5,000 watts $90 $90 5,001 watts to 10,000 watts $150 $150 10,001 watts to 20,000 watts $225 $225 20,001 watts to 30,000 watts $300 $300 30,001 watts to 40,000 watts $375 $375 $375 Plus $375 Plus 40,001 watts to 1,000,000 watts $37.50 for each $37.50 for each additional 10,000 additional 10,000 watts over 40,000 watts over 40,000 $3,975 Plus $3,975 Plus $25 for each $25 for each 1,000,000 watts to 5,000,000 watts additional 10,000 additional 10,000 watts over 1,000,000 watts over 1,000,000 $10,810 Plus $10,810 Plus $15 for each 5,000,000 watts or larger additional 10,000 $15 for each additional 10,000 watts over 5,000,000 watts over 5,000,000 • 2019 Fee Schedule Page 1 of 1 014/,4,, City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 ' r.APROWr., www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Tony Wippler, Planning Manager SUBJECT: Vacate Drainage and Utility Easements -Mark Pellicci- 1309 Birch Court DATE: December 3, 2018 INTRODUCTION Mark Pellicci, 1309 Birch Court, has applied for the vacation of drainage and utility easements on his property. Mr. Pellicci is requesting that the drainage and utility easements on his property located at 1309 Birch Court and dedicated as part of the East Farmington Fourth and Tenth Additions be vacated as the property was recently re-platted with new drainage and utility easements to be dedicated. DISCUSSION City Council approved the preliminary and final plat for Pellicci Addition on November 19, 2018. As the city council may remember, the Pellicci Addition is a re-plat of Lot 6, Block 2 East Farmington Fourth Addition and Outlot A East Farmington Tenth Addition. The re-plat removes the notation of outlot(non buildable lot) from the property and combines the two aforementioned parcels into one buildable lot(Lot 1, Block 1 Pellicci Addition). As stated at that meeting, the contingency of the plat approval was to vacate existing drainage and utility easements on the affected parcels within the East Farmington Fourth and Tenth Additions. BUDGET IMPACT NA ACTION REQUESTED Adopt the resolution to vacate the existing drainage and utility easements as described on Exhibit A and depicted on Exhibits B and C on Lot 6, Block 2 East Farmington Fourth Addition and Outlot A East Farmington Tenth Addition. ATTACHMENTS: Type Description D Resolution Vacation Resolution D Backup Material Exhibit A - Vacation Description D Backup Material Exhibit B - Vacation Depiction I D Backup Material Exhibit C - Vacation Depiction 2 RESOLUTION NO. R55-18 A RESOLUTION VACATING CERTAIN DRAINAGE AND UTILTY EASEMENTS Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 3rd day of December, 2018 at 7:00 P.M. Members Present: Larson, Bartholomay, Bernhjelm, Craig, Donnelly Members Absent: None Member Donnelly and Member Bartholomay introduced and seconded the following: WHEREAS, certain drainage and utility easements need to be vacated from the East Farmington Fourth and Tenth Addition plats due to the re-plat of Lot 6, Block 2 East Farmington Fourth Addition and Outlot A,East Farmington Tenth Addition into one buildable lot. WHEREAS,the city of Farmington has received a request from Mark Pellicci, the owner of the subject property, to vacate the existing drainage and utility easements described on the attached Exhibit"A"and depicted in Exhibits "B"and"C"; and WHEREAS, it appears that it is in the public interest to vacate the drainage and utility easements described on the attached Exhibit"A"and depicted in Exhibits"B" and"C", and WHEREAS, pursuant to Minn. Stat. §412.851, the Farmington City Council has conducted a hearing preceded by published and posted notice to consider the easement vacations requested by Mr. Mark Pellicci. NOW,THEREFORE,BE IT RESOLVED by the City Council of Farmington: 1. The drainage and utility easements described in Exhibit"A" and depicted in Exhibits"B" and"C" are hereby vacated. 2. The City Clerk is directed to file a certified copy of this resolution with the County Auditor and County Recorder in and for Dakota County,Minnesota. This resolution adopted by recorded vote of the Farmington City Council in open session on the 3rd day of December, 2018. Mayor Attest to the ,i''2' day of December, 2018. inistrator ` SEAL Drafted by: City of Farmington 430 Third Street Farmington, MN 55024 Ex.A Mark Pellicci--1309 Birch Court EASEMENT VACATION Vacate all Drainage and Utility Easements in Lot 6, Block 2, EAST FARMINGTON FOURTH ADDITION and Outlot A, EAST FARMINGTON TENTH ADDITION, according to the plats on file and of record in Dakota County, Minnesota. 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A ._ _iii� 3.1x0.4.•, 120.4.4. y3O— —I • •� ASV.tp140vam'P c: 'n L.J • •1 anu to a' "3'v:10poNce E-- .n V w7 _ CJ Mox 3.4,10' 4a�.ewnmw 10 no �' I. I :�, ; 141014 H!41014 5+ ;,,'•t-l� �l LZ,fi0.00N 1L$'zl- I 1 i;`� }3.tz,60°r 00.0914 OByt fJ i t ''`. `J) I u i 1� I �t� t' 11 I e t”xl� I - c- 1 e_ I I e ] I • I I '' I ' I I L — I '- I —I— _1 _ � - L _c"- )I —I._ I L`� • I • t i • i City of Farmington s 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: David McKnight, City Administrator SUBJECT: 2019 Final Budget and Tax Levy DATE: December 3, 2018 INTRODUCTION The city council and staff have spent the past six months discussing, developing and revising the draft 2019 budget and tax levy. The city council will consider approving all of the 2019 budgets and the 2019 final tax levy at the December 3, 2018 city council meeting. DISCUSSION The city council has met in work sessions and discussed the creation of the 2019 budget and tax levy at meetings held on: • May 14, 2018 • June 11, 2018 • July 9, 2018 • August 13, 2018 • October 8, 2018 • November 13, 2018 The city council approved the preliminary 2019 tax levy on September 4, 2018 and set that amount at $10,795,765. This amount represents a 2.87% increase over the 2018 tax levy. It should be noted the city council has made the decision to use$240,000 in fund balance to lower the proposed 2019 property tax levy to this amount. The proposed tax levy is an increase of$301,580 after the use of fund balance dollars. The proposed increase pays for increase wage and benefit costs, four new positions and other miscellaneous items. Department Changes The changes in the proposed General Fund budget be department are listed below. The reasoning for the larger changes are detailed below the chart. 2018 2019 Change Administration $825,486 $881,322 6.76% HR/IT $330,831 $336,447 1.70% Finance $732,495 $739,736 0.99% Police $4,451,333 $4,480,057 0.65% Fire $1,188,352 $1,267,885 6.69% Community Development $801,427 $908,890 13.41% Engineering $705,474 $747,170 5.91% Municipal Services $1,313,175 $1,373,556 4.60% Parks and Recreation $1,282,696 $1,231,593 (3.98%) Transfers $999,744 $1,041,138 4.14% TOTAL $12,631,013 $13,007,794 2.98% • The Administration budget includes the transition away from contracted cleaning services for city facilities to two full-time employees. • The Fire budget includes the additional of a full-time Deputy Fire Chief effective July 1, 2019. • The Community Development budget includes the addition of a full-time Community Development Specialist effective July 1, 2019. Revenues The revenues for 2019 are projected to increase by 3.81%. Revenues by category for 2019 include: 2018 2019 Change Licenses/Permits $410,411 $396,410 (3.42%) Intergovernmental $886,636 $892,265 0.01% Charges for Service $560,000 $558,880 (0.02%) Fines/Forfeitures $35,000 $42,000 20.00% Investments $31,000 $21,900 (29.4%) Miscellaneous $193,775 $283,775 46.44$ Transfers $1,196,376 $1,244,256 4.00% TOTAL $3,313,198 $3,439,486 3.81% Almost all of the increase in revenue from 2018 to 2019 is attributable to the increased use of fund balance dollars in the 2019 budget. Transfers Budget The Transfers Budget is used to track specific ongoing projects. These are projects that are worked on over a number of years and where funding for these projects stays in the budget if unused. Funding for these projects comes from tax levy dollars and local government aid dollars. The 2019 Transfer Budget includes the following items: Tax Levy Local Government Aid Total EDA Transfer $25,000 $25,000 $50,000 Engine 11 Purchase $72,568 $177,432 $250,000 Vehicles $0 $90,000 $90,000 Police Equipment $51,000 $0 $51,000 Fire Equipment $91,545 $0 $91,545 Pavement Management $400,000 $0 $400,000 Trail Maintenance $60,278 $1,085 $61,363 Building Maintenance $0 $21,208 $21,208 Township Road Maintenance $3,000 $0 $3,000 Employee Expense Fund $13,022 $0 $13,022 Insurance Deductible $10,000 $0 $10,000 TOTAL $726,413 $314,725 $1,041,138 Debt The city continues to pay down debt that has been occurred over the past 15 years. The debt comes from previous street projects and city facility construction. The city council and city staff have worked over the past five years to pay down, pay off and refinance as much of our debt as possible. The 2019 tax levy includes $3,212,460 for debt repayment on ten different bonds. This amount includes the first collection on the bond to be issued in 2019 to pay for a portion of the Westview Acres street reconstruction project. The tax levy amount for debt includes the use of$240,000 in fund balance dollars to help reduce the 2019 tax levy. The 2019 budget reflects the peak of debt repayment over the past decade. The 2020 budget will have two fewer bond repayments compared to 2019. While we are issuing additional debt in 2019 and future years, we will continue our efforts to start to pay for projects through a combination of debt and cash. Other Budgets While most of the work of the city council is spent on the General Fund and the tax levy, you have also reviewed proposed budgets in all other funds for 2019 as well. Some of the highlights of these budgets for next year include: • Water-The water tower is scheduled for a major refurbishment project in 2019 along with the completion of the Well#9 project as well. The increase in water rates, and all other utility rates, was discussed in detail with the city council at the October work session. • Sanitary Sewer-In 2019 a dump truck will be purchased through this fund as a part of the overall fleet replacement plan. This budget will also contribute just over$900,000 to the Westview Acres reconstruction project. Lining of a portion of the sanitary sewer system is also allocated in this fund. • Storm Water-This budget will contribute just over$258,000 to the Westview Acres reconstruction project in 2019. • Solid Waste-This budget has been and will continue to see significant cost increases in the disposal of solid waste collected in the city. These costs are being passed on to the customers through increases in the solid waste portion of utility bills starting in 2019. This budget includes a$38,000 vehicle purchase that will he placed on hold until the city council has time to discuss utility issues in the first part of 2019. These budgets were reviewed in detail at the November 13, 2018 city council work session. If you have specific questions on these budgets please let me know. Financial Health of the City Continues to Improve Over the past seven plus years the city has spent significant time focusing on improving the financial health of the organization while laying out numerous plans for the future. Due to this planning we have witnessed the following: • General Fund balance reaching 40% at the end of the year for three years in a row. • Bond rating upgrade for the city in 2015 from AA-to AA. • Capital Improvement Plan developed and approved for 2019-2023. While we have achieved many positive things for the community and are now ready to look at the next phase of financial health for the city. We will soon discuss the collection of cash for projects as opposed to debt, looking at the financial gaps that exist in our plans starting at the February 2019 work session and how to best achieve the next bond rating upgrade. City staff is very thankful for the willingness of the city council to address these issues. The full line item budgets are available for your to review in a previous work session packet or you can let me know if you need them again. BUDGET IMPACT The passage of this item will establish all of the budgets for 2019. ACTION REQUESTED Hear the presentation made by city staff on the 2019 budget and tax levy and accept any comments that residents may wish to share with the city council. Once the city council is comfortable, city staff recommends that separate motions be made to: 1. Adopt the resolution adopting the tax levy for 2019. 2. Approve the 2019 budget. ATTACHMENTS: Type Description D Resolution 2019 Tax Levy Resolution D Backup Material 2019 Budget Summaries RESOLUTION NO.R56-1 8 A RESOLUTION ADOPTING THE TAX LEVY FOR COLLECTION IN 2019 Pursuant to due call and notice thereof, a regular meeting of the City Council of the city of Farmington was held at the Farmington City Hall on the 3rd day of December 2018 at 7:00 p.m. Members Present:Larson, Bartholomay, Bernhj elm, Craig, Donnelly Members Absent: None Member Bernhj elm and Member Donnelly introduced and seconded the following: WHEREAS, the city of Farmington is annual required by state law to approve a resolution setting forth an annual tax levy to the Dakota County Auditor; and WHEREAS, Minnesota State Statute currently in force requires certification of the proposed tax levy to the Dakota County Auditor on or before December 28, 2018; and WHEREAS, summary details of the proposed budgets are contained in the budgets submitted to the city council. NOW,THEREFORE, BE IT RESOLVED,by the Mayor and City Council of the city of Farmington that the following sums of money be levied in 2018, collectible in 2019, upon the taxable property in said city of Farmington for the following purposes General Fund $9,808,308 Debt Levy + $3,212,460 Gross Levy $13,020,768 Fiscal Disparities - $2,225,003 Net Tax Levy $10,795,765 This resolution was adopted by recorded vote of the Farmington City Council in open session on the 3rd day of December 2018. Todd Larson, Mayor Attested to on the 3rd day of December 2018. Da ' cKnight, Cit Admeitor 2019 BUDGET Summary of Debt Service levy to be attached and become part of this resolution. Fund Project Levy Amount 3091 2013A GO Improvement Refunding Bond $684,000 3092 2013B GO Street Reconstruction Bond $372,000 3093 2015A GO Improvement Bond $297,500 3094 2016A GO Refunding Bond $351,000 3136 2016B GO Refunding Bond $125,000 3137 2016C GO Refunding Bond $530,283 3138 2019A GO Street Reconstruction Bond $191,000 Total Bond Financing $2,550,783 3130 2005C GO Capital Improvement Bond $166,000 3097 2010A GO Improvement Bond $495,677 3300 2010D GO Equipment Certificates $240,000 Total Debt $3,452,460 Use of Fund Balance ($240,000) Net Total Debt Levy $3,212,460 The amount levied is less than the required amounts from the payment schedule for some of the bonds. The bonds are listed on Form B which is part of this resolution. The city has sufficient sources to pay the bonds. City of Farmington Budget and Tax Levy 2018 Budget,2019 Proposed and 2020 Proposed Company 2018 2019 Budget% 2020 Budget Budget Proposed Change Proposed Change% Non-Property Tax Revenues 1 . ' Licenses and Permits 410 4111 396,410 (3.41)% 396,915 0.13% 0 ± Intergovernmental Revenue 1 886 6361 892,265 0.63%1 898,470 0.70%I Charge for Service 560,0001 558,880. (020)%[ 549,7631 (1.63)%1 Fines and Forfeitures 35,0001 42,000 20.00%I 44,000! 4.76%! Investment Income 310001 21,9001 (29.35)%1 11,9001 (45.66)%: Miscellaneous 43,7751 43,7751 0.00%1 44,2751 1.14% Transfers In 1,196,3761 1,244,2561 4.00%i 1,294,0261 4.00%, Total Revenues 1 3 163,1981 3 199,486: 1.15%1 3,23%349i1.25%, Expenditures 1 1 ; Administration 825,486 881,3221 6.76%1 994,4241 12.83%1 Human Resource 330,8311 336,447, 1.70%1 439,589 30.66%1 Finance and Risk Mgmt 732 4951 739,7361 0.99°%1 773,4841 4.56°%1 Police ! 4,451,3331 4 480,057 0.65%1 4,694,5011 4.79°%! Fire 1 188 3521 1 267,885 6.69%i 1,596,2901 25.90% Community Development 801,4271 908,890 13.41%1 979,9061 7.81°% Engineering 1 705,474, 747,1701 5.91% 781,261� 4.56% Municipal Services ....... ......1,313,,1751.... 1,373,556�...._........_.._ 4.60% ...............1,441,8121 4.97% Parks and Recreation 1,282,6961_ 1 231,593 (3.98)%1 1 296641 528% o1 , Transfers Out 999,7441 1,041,138 4.14%1 1,110,999 6.71%1 Total Expenditures 12,631,0131 13,007,7941 2.98%1 14,108,9071 8.47% Revenues Over(Under)Expenditures I (9,467,815)1 (9,808,308)1 3.60%1 (10,869,558)1 10.82% I Fiscal Disparities 1 2,187,0031 2,225,0031 1.74%I 2,143,4821 (3.66)% (General Fund Levy 7,280,8121 7,583,3051 4.15% 8,726,0761 15.07% ;Debt Levy I .... .... 1. 1..... Bonds 2,524,5001 2,550,783 1.04% 2,193,0001 (14.03)% 2005C Loan Repay-Storm Water Tr Adv 166 0001 166,000 0.00% 166,000: 0.00%1 2010A Loan Repay-Storm Water Tr Adv i 533,873. 495,677 (7.15)%i 400,000; (19.30)°%1 2010D Loan Repay-Storm Water Tr Adv ; 139,000 240,000 72.66% 16,437j (93.15)%1 Total Debt Levy I 3,363,373' 3,452,4601 2.65%1 2,775,4371 (19.61)%1 Use of Fund Balance to Lower Debt Levy (150,000) (240,000)1 60.00%1 01 (100.00)% Net Debt Levy i 3,213,3731 3,212,4601 (0.03)%1 2,775,4371 (13.60)% Farmington Net Tax Levy 10,494,1851 10,795,7651 2.87%1 11,501,513 6.54%1 Location: Documents\FARMINGTON1Budget 2019-202011 General Fund Budget Summary Page 2018 Base 11/19/2018 2:56:54 PM General Fund Detailed Non-Property Tax Revenue Summary 2017 Budget,2018 Budget, 2019 Proposed and 2020 Proposed Object 2017 2018 2019 2020 Account Budget Budget Proposed Proposed Charges For Services :';601,950. 560,000 558,880 549,763. COURT FINES 40,0001 35,0001 42,0001 44,0001 Fines&Forfeitures 40,000 ;35,000 42,000 44,000' INTEREST ON INVESTMENTS 23,005131 0001 21,900 11,900 GAIN/LOSS INVEST MKT VALUE 1 1 0 0 Investment Income 23,005. 31,000 21,900 11,900 MISCELLANEOUS REVENUE 5,000 5,0001 5,0001 5,0001 CASH OVER&SHORT 1 0 01 RENTAL INCOME RRC 21,000 22,0001 22,000 22,000 RENTAL INCOME-POOL 2,200 0 0 0 RENTAL INCOME 19,185 16,775 16,775; 17,275, --s DONATIONS 0 0 0I . 0, 1 USE OF FUND BALANCE TO LOWER DEBT LEVY 01 150,000; 240,0001 01 Misc Revenue 47,385 193,775 ;; 283,775 44,275; OPERATING TRANSFERS 1,150,3501 1,196,3761 1,244,2561 1,294 0261 Trans€ers.In '! 1,150,350 1,196,376 1,244,256 • 1,294,026 Total Revenues. $3,107,737 $3,313,198, $3,439,486 $3;239,349. • Location: Documents\FARM1NGTON\Budget 2019-2020\1.1 Gen'l Fund Revenue Summary 2018 Base Page 2 of 2 General Fund Expenditure Detail Summary 2017 Budget,2018 Budget 2019 Proposed and 2020 Proposed Company 2017 2018 2019 2020 Budget Budget Proposed Proposed Expenditures i 11 I 1 1 Administration 1 ...a Legislative(1005) 90,1211 89,3791 96,4471 99,305 i Historical Preservation(1006) 01 01 0 i 0 Administration(1010) 295 4081 366,5501 295.2141 304,968; Elections(1013) 34,3701 35,8211 35867: 36,868 Communications(1014) 109,0721 109,3411 99,650 102,4311 City Hall(1015) 198,0281 224,3951 354,144 450,8521 ' Administration ' • 726,999 825,486 881,322 r ••.994,424 Human Resources 294,1761 330,831 336,4471 439,5891 Human Resource(1011) 294,176; 330,831 336,4471439,5891 Human Resources 294,176 330,831 336,447 439,589 Finance and Risk Management 1 Finance(1021) 563 8021 566,0151 569,926; 601,4841 Risk Management(1022) 176,3001 166,480, 169,81(31 172,0001 Finance and Risk Management 740,102 732,495 739,736 773,484.; Police . . . .. Police Administration(1050) 1 823,9921 850,5661 873,339 1,085,4181 Patrol Services(1051) ; 2,680,419 2,750,2581 2,738 524 2,718,666 Investigations(1052) 820,923 843,8591 856,544 878,767 1 Emergency Management(1054) 4,900; 6,650; 11,6501 11,6501 Police 4,330,234 4,451,333 4,480,057 4,694,501: Fire Fire(1060) 1,145,4041 1,188,3521 1,267,8851 1,596,290 Rescue(1061) 01 0 Fire 1,145,404 ;:1,188,352 1,267,885 1,596,290 Community Development 725,0211 801,4271 908,890 979,906 Planning(1030) 420,9141. ....433,5751..........._.521,062; 577,6701 Building Inspection(1031) 304,1071 367,8521 387,828 402,236 Community Development 725,021 , 801,427 908,890 979,906; Engineering 1 1 Engineering(1070)__.._...... 543,757; 568,5731._._......624,5871 653,2011 Natural Resources(1076) 142,1511 136,9011 122 5831 128,0601 Engineering 685,908 705,474 747,170 781,261; Municipal Services 1iI: Streets(1072) 1,047,9931 1,085,7981 1,146,492 1,202,1961 Snow Removal(1073) 1 230,5391 227,3771 227,0641 239,6161 Municipal Services 1 278,532 1,313,175 1,373,556._ 1,441,812 Parks and Recreation 11 Park Maintenance(1090) i 631,2131 653,8731 671,357 697,4601 Rambling River Center(1093) 1 171,3581 177,2251 182,287. 210,132; Park&Rec Admin(1094) 1 271,0401 264,0041 271,145; 278,9231 Recreation Programs(1095) 1 113,822, 112,8611 106 804; 110,126; Swimming Pool(1097) 137,339' 74,7331 I Parks and Recreation .: 1,324,772 1,282,696 1,231,593 1,296,641: Transfers Out i 952,342.001 999,744.001 1,041,138.001 1,110,999.001 Transfers Out 952,342.00 999,744.00 1,041,138.00 .1,110,999 00' Total Expenditures 12,203,49012,631,013 13,007,794 . 14,108,907: 11/19/2018 2:57:59 PM Page 1 of 1 Debt Service Funds Summary 2017 Actual,2018 Budget, 2019 Proposed and 2020 Proposed Company Actual Budget Proposed Proposed 2017 2018 2019 2020 Revenues 11 Property Taxes(i.e.Debt Levy) 3,037,9031 3,363,373 3,452,4601 2,775,437 _ Special Assessments 431,2771 418,235 382,4531 369,0271 •1 Deferred Assessments(VRC) = 60,2321 0' 1 I 1 MSA Construction j 100,000; 0 Interest on Investments j 35,017] 8,5001 10,8001 5,800; I Total Revenues 3,664,4291. 3,790,1081 3,8457131 3,150,2641 �.. I 1 I I Expenditures 1 1 1 1 1 Principal Repayment 1 16,385,0001 4,758,815; 2,435,000. 2,965,000 I 1 Interest on Debt 758,6731 451,609; 373,3101 320,273 i 1 Debt-Fiscal Charges 26,5421 25,0051 81,7831 26,578 1 Total Expenditures 17,170,2141 5,235,4291 2,890,0931 3,311,8511 Other Financing Sources 1................... 1 Bond Proceeds 0 0i. 987,800 Transfers In j 1,072 695 180,0001 45,0001 1 Transfers Out (360,693)1 (695,773)1 (1,941,377)1 (589,337)1 Total Transfers 712,0021 (515,773)' (908,577)1 (589,337)1 Change in Fund Balance (12,793,783)1 (1,961,094)1 47,0431 (750,924)1 • 11/19/2018 2:58:35 PM Page 1 of 1 an Co' Co O O 0 o..._o 0 _.. .0 O 0....0. 4- W 0 .0 Co .O 0 o m m Co N: ! N 0 w"' W 4S7 • • j 'sT d^ ri ti N N .. H N a 0 Co • 03 03 CD 44 • a) CD • o LIS •• LL M 0 • 0 0 O•O O O O • co e_d NN' •?_ C Co0 O.NWN ........... .. ....._.... ... M • O o� .O n i. - • 7 O %V 0 b j r Mt Kl'r h d' t�- a • im • • �_m • ai ' m Le • • 0 Co• •Co0 Co0 CoCo 0 : p U O O N N _N: 04 n 4 OK m H N v. 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Q::O as n 0 .0.'V bl .fn c,•.t-,.::: 0 Co ' m imi ;h 0—' CO4. Special Revenue Funds Budget Summary 2017 Actual, 2018 Budget, 2019 Proposed and 2020 Proposed Company 2017 2018 2019 2020 Actual Budget Proposed Proposed Revenues I 1 EDA(2000) 13,382 3,1001 2,3001 13001 TIF City Center(2050) 01 0 j TIF-Trident(2054) 1 • 1 1 Police Donations&Forfeitures(2100) 1 15,821 5,1001 5,1001 5,1001 Park Improvement Fund(2300) 489411 10,4871 27,8001 26,000, Ice A ena(2500) 355,2891 343,0001 356,6001 361,4001 Total433,434 361,6871 391,8001 393,8001 Expenditures EDA(2000) 1 65,0661 51,4071 51,4271 49,9221 TIF City Center(2050) 01 01 TIF-Trident(2054) j 1,0051 2,8501 2,8501 2,8501 Police Donations&Forfeitures(2100) 12,6961 6,5001 6,5001 6,500' Park Improvement Fund(2300) 130,1521 74,500 307,5001 6,000 Ice Arena(2500) 326,1231 319,421 352,7441 368,004 Total Expenditures 535,0421 454,6781 721,0211 433,276 Transfers 11 I 1 Transfers In I 91,5441 87,8501 127,8501 137,8501 Transfers Out j (17,600)1 (22,850)! (2,850), (2,850)1 Total Transfers 73,943! 65,0001 125,0001 135,0001 I Change in Fund Balance 1 (27,665)1 (27,991)1 (204,221)1 95,5241 11/19/2018 2:59:09 PM Page 1 of 1 Capital Projects Funds Summary 2017 Actual,2018 Budget, 2019 Proposed and 2020 Proposed Company 2017 2018 2019 2020 Actual Budget Proposed Proposed Revenues 1I 1 I Sanitary Sewer Trunk(3900) 40,0441 3,700, 33,040i 31,740 Cable Communications Fund(4000) 153,280' 176,000' 174,9001 172,700; Road and BridgelStreet Reconstruction Fund(4100) 12,4931 9,179 9,1481 1,200' Fire Capital Projects Fund(4300) 60,7481 2,500 2 9001 1,600 Storm Water Trunk(4400) 115,2901 8,9041 7 2031 3,900 RRC&Youth Hockey Cap Proj Donations(Rec Cap Proj Fund-4500) 57,1451 21,9001 21,8001 21,700 1..._ Private Capital Projects(4600) 10,3821 230001 22,2001 1,200 Permanent Imp Revolving Fund(4900) % 14,704j 1,300 j 1,0001 600 Gen'l Cap Equip Fund(5600) 1 17,668; 9,5001 2,3001 1,2001 Maintenance Fund(5700) 1 617,467; 355 6001 13,5001 7,3001 Total Revenues I 1,099,2211 61,5831 287,9911 243,1401 Expenditures 1 1 1 I Sanitary Sewer Trunk 1; 0 ! 11 Cable Communications Fund 66,6151 140,0001 115,000' 115,000. Road and BridgelStreet Reconstruction Fund(4100) ! 1131 0� I 2. Fire Capital Projects Fund(4300) 34 2051 01 870,0001 Storm Water Trunk Fund 31 01 1 RRC&Youth Hockey Cap Proj Donations(Rec Cap Proj Fund-4500) 1 7,0641 11,6001 14,100, 9,102 Private Capital Projects 1 7,205i 20,0001 20,0001 Permanent Imp Revolving Fund I 360. 01. ....I 1 Gen'I Cap Equip Fund(5600) 337,624; 207,6001 221,7861 152,9491 Maintenance Fund 460,1861 903,7191 1,646,008; 797,882; Total Expenditures I 913,3761 1,282,919' 2,886,894; 1,074,9381 Transfers I 1 Transfers In ( 1,082 6891 1,996,2871 5,048 2171 1,917,314; Transfers Out (125,000)1 (520,000)1 I Total Transfers 1 957,6891 1,476,2871 5,048,2171 1,917,314 . .......... . Change in Fund Balance 1 1,143,5331 804,9511 2,449,3141 1,085,5161 11/19/2018 2:59:38 PM Page 1 of 1 Enterprise Funds Budget Summary 2017 Actual,2018 Budget, 2019 Proposed and 2020 Proposed Company 2017 2018 2019 2020 Actual Budget Proposed Proposed Revenues Liquor Stores,Net of Cost of Goods Sold(6100:6115) 1 1,269,887 1,177,8481 1,506,8171 1,530,442 Sewer Operations(6200:6205) 2,094,468 2,070,3571 2,265,8551 2,311,814 Solid Waste(6300:6302) 2,096,964 2,163 3621 2,449,569 2,443,953 Storm Water 6400:6405 I 638,2591 744,7871 1,176,5561 1,238,133 Water(6500:6508) 1,755,8541 1,527 4751 2,274,224 2,347,599, Streetlights(6600:6602) j 226,4061 225,3001 224,6001 224,300 Total Revenues i 8,081,836 1 7,909 129: 9,897,6211 10,096,241 Expenditures -1 Liquor Stores 927,1201 965,829 1,020,4111 1,008,113 Sewer Operations 2,109,818, 2,003,644 2,498,8481 2,385,4651 Solid Waste j 1,864,1761 2,387,984, 2,361,061, 2,251,3301 Storm Water 551 7951 852 4871 678,3051 1,027,892 Water 1 1,313,7401 1,775,5871 3 004 427 7,216,0511 Streetlights 197,1501 209,2001 216,5001 221,5001 Total Expenditures 6,963,799 8194,7311 9,779,5521 14,110,3511 Transfers I Transfers In 63,849 66,8461 69,5201 69,520 Transfers Out (2,003,823)1 (1,344,332)1 (3,578,610)1 (1,744,657), Total Transfers j (1,939,974)1. (1,277,486)1 (3,509,090)1 (1,675,137)1 Change in Fund Balance (821,936)1 (1,563,088)1 (3,391,021)1 (5,689,247)I 11/19/2018 3:00:11 PM Page 1 of 1