HomeMy WebLinkAbout12.03.18 Council Minutes CITY OF FARMINGTON
CITY COUNCIL MINUTES
REGULAR MEETING
DECEMBER 3, 2018
1. Call to Order
Mayor Larson called the meeting to order at 7:00 p.m.
2. Pledge of Allegiance
Mayor Larson led those in attendance in the Pledge of Allegiance.
3. Roll Call
Present-Larson, Bartholomay, Bernhjelm, Craig and Donnelly
Absent-None
Staff Present-Administrator McKnight, Finance Director Malecha, Community Development
Director Kienberger, Public Works Director Gehler, Human Resources Director Wendlandt,
Parks and Recreation Director Distad, Fire Chief Elvestad, Acting Police Chief Rutherford,
Planning Manager Wippler, Administrative Assistant Muller and Attorney Mongue.
4. Agenda
Motion by Bernhjelm, second by Craig,to approve the agenda as amended with the pulling of
item 7i for a separate vote. APIF, motion carried.
5. Announcements/Commendations
None
6. Citizen Comments
a) Arlyn Lamb-25145 Chippendale Avenue shared with the city council his appreciation for
the city's efforts in advertising the farmers market that took place in 2018 at the
Farmington Mall. He was especially appreciative of communications staff for the
advertising that was done and the visits to the market.
7. Consent Agenda
Motion by Bartholomay, second by Bernhjelm,to approve the consent agenda:
a) Approve Minutes of the November 19, 2018 City Council Meeting-Administration
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b) Adopt Resolution R53-2018 Opposing the Sale of Strong Beer, Spirits and Wine in
Grocery and Convenience Stores-Administration
c) Approve Dakota County South Metro SWAT 2019 Joint Powers Agreement-Police
d) Approve Revised Joint Powers Agreement with Dakota County for Fuel Purchasing-
Public Works
e) Approve Various 2019 License and Permit Renewals-Community Development
f) Adopt Resolution R54-2018 Approving Polling Place Locations for 2019-Community
Development
g) Accept the Resignation of Steve Kuyper from the Planning Commission-Community
Development
h) Acknowledge the Withdrawal of Comprehensive Plan Amendments and Rezoning of
6020 195th Street West-Community Development
i) REMOVED
j) Approve Seasonal Hiring-Human Resources
k) Approve Bills-Finance
APIF, motion carried.
Motion by Bernhjelm, second by Craig,to approve item 7i-
i) Approve City Administrative Policies and Procedures: Tuition Reimbursement, Volunteer
Time Off and 457 Deferred Compensation City Match Program-Review, Changes and/or
Additions-Human Resources
Voting in Favor-Bartholomay, Bernhjelm, Craig and Donnelly
Voting Against-None
Abstain-Larson
Motion carried 4-0
8. Public Hearings
a) 2019 License Renewals
Administrative Assistant Muller presented the 2019 on-sale liquor licenses, on-sale Sunday
liquor licenses, on-sale wine licenses, club licenses and therapeutic massage licenses for
consideration. Per the city code, a public hearing must be held to issue or renew these licenses.
The required applications, fees and insurance information have been submitted for renewal
and have been reviewed and approved by the Police Department for the following licenses:
On-Sale Liquor and On-Sale Sunday
Bourbon Butcher-20700 Chippendale Avenue West, Suite 15
Carbone's Pizza and Sports Bar-10 North 8th Street
Celts Pub and Grill-200 3rd Street
El Charro Mexican Restaurant-122 Elm Street
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Farmington Lanes-27 5th Street
Las Enchiladas-18500 Pilot Knob Road, Suite A
Long Branch Saloon and Eatery-309 3rd Street
Pizza Man-409 3rd Street
Rebel Chef-953 8th Street
The Mug-18450 Pilot Knob Road
This Little Piggy Catering, Inc.-22280 Chippendale Avenue West
Club License and On-Sale Sunday
VFM Club Post#7662-420 3' Street
On-Sale Wine and On-Sale Intoxicating Malt Liquor
Wengs Kitchen-115 Elm Street
Therapeutic Massage
Monica Feely, Main Street Day Spa-400 Main Street
Denson Malone, Touch of Soul Massage Theragy-940 8th Street Suite C
Mayor Larson opened the public hearing. No one in attendance wished to speak.
Motion by Craig, second by Bernhjelm,to close the public hearing. APIF, motion carried.
Motion by Bernhjelm, second by Craig,to approve the on-sale liquor, on-sale Sunday liquor, on-
sale intoxicating malt liquor and on-sale wine and therapeutic massage licenses for the
businesses included with this item for 2019. APIF, motion carried.
b) 2019 Fee Schedule
Administrator McKnight presented the 2019 fee schedule for consideration. Department heads
were asked to review the 2018 fee schedule to see if there were any changes they wanted to
recommend to the city council. The proposed changes to the fee schedule for 2019 were
reviewed in detail with the city council at the November 13, 2018 work session.
A summary of the areas recommended for change in the city's 2019 fee schedule include:
1. Police Services (Fingerprinting for Non-Residents)-The department recently reinstated
performing this service. In reviewing the fees of neighboring departments it was found
that our 2018 $20 fee was significantly lower than the $37 and $35 fees that the two
other departments in the county who perform these services for non-residents were
charging. We would like to be similar to what these two other department charge for
this service, hence the proposed $35 fee for 2019.
2. Parks and Recreation (Park Facility Rental Rates)-These six fees are all proposed to
increase by$5 both as a look at specific fees every three years and to generate
additional revenue for specific programs.
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3. Parks and Recreation (Rambling River Center Rental Rates)-These $1 and $2 proposed
fee increases were done to generate additional revenue for the facility.
4. Parks and Recreation (Schmitz-Maki Arena)-These $5 increase in ice rental rates were
done to help cover operational and maintenance costs so the arena operates at a break
even or profit status.
5. Platting Fees, Escrows and Sureties (Water Main Trunk Fee, Water Treatment Plant Fee
and Park Development Fee)-These fees are proposed to increase based on an estimated
2% construction cost index increase.
6. Water Tower Communication Devices (Base Lease Rate and Additional Antenna and
Space Rental Leases)-These fees are proposed to increase 5% annually to align with the
5% annual increase included in our existing leases.
7. Utility Charges and Fees (Water Fees)-This proposed increase was reviewed at the
October 8, 2018 in detail. The increase is proposed to help cover the cost of continued
operations and the large projects occurring in 2019 and beyond including well #9 and a
new water tower in 2020.
8. Utility Charges and Fees (Sanitary Sewer)-This increase is proposed to continue to cover
the cost of ongoing operations and maintenance. This proposed increase, like all other
utility charges, is moving to a smaller yearly increase as opposed to a larger increase
every three years.
9. Utility Charges and Fees (Other/Storm Water)-This proposed increase is twofold. First is
to cover the ongoing operation and maintenance costs of this fund. The second reason
for the proposed increase is to pay its share of street reconstruction projects and the
future added cost of storm water pond capacity improvements that are needed in our
storm water system.
10. Schedule C (Solid Waste Fee Schedule)-This fee increase was discussed in detail at the
October 8, 2018 work session. The city is seeing over a 60% increase in
budgeted disposal costs from 2017 to 2019. These increases are anticipated to continue
for some time. The ongoing operation and maintenance of this service also is factored
into proposed increases. Changes in the annual cleanup day program to help alleviate
costs increase will be presented at a city council meeting in early 2019.
11. Schedule G (Rambling River Center Room Rental Rates)-The $5 fee increase is proposed
to generate additional revenue to cover increased operational and maintenance costs.
12. Schedule H (Outdoor Field User Fee Schedule)-These $1 to $5 fee increases are
proposed to generate additional revenue to cover increased operational and
maintenance costs.
13. Schedule L (Electrical Inspections)-Our contracted contractor is proposing a number of
fee increases to make fees uniform across cities in the area.
Mayor Larson opened up the continued public hearing from the November 19, 2018 city council
meeting. No one in attendance wished to speak.
Councilmember Donnelly asked about the effective date for these fees. McKnight stated for
the most part it is January 1, 2019. The utility fees are effective for the first full quarter of each
billing cycle in 2019.
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Motion by Donnelly, second by Bernhjelm, to close the public hearing. APIF, motion carried.
Motion by Bartholomay, second by Craig, to adopt Ordinance 2018-742 approving the 2019 fee
schedule as presented. APIF, motion carried.
c) Vacate Drainage and Utility Easements-Mark Pellicci-1309 Birch Court
Planning Manager Wippler shared that Mark Pellicci, 1309 Birch Court, has applied for the
vacation of drainage and utility easements on his property. Mr. Pellicci has requested that
these easements be vacated as the property was recently re-platted with new drainage and
utility easements to be dedicated.
The city council approved the preliminary and final plat for Pellicci Addition on November 19,
2018. This is a re-plat of Lot 6, Block 2, East Farmington Fourth Addition and Outlot A East
Farmington Tenth Addition. The re-plat removes the notation of outlot from the property and
combines the two parcels into one buildable lot (Lot 1, Block 1 Pellicci Addition). A stated that
that meeting,the contingency of the plat approval was to vacate existing drainage and utility
easements on the affected parcels within the East Farmington Fourth and Tenth Additions.
Mayor Larson opened the public hearing. No one in attendance wished to speak.
Motion by Craig, second by Bernhjelm,to close the public hearing. APIF, motion carried.
Motion by Donnelly, second by Bartholomay, to adopt Resolution R55-2018 vacating the
existing drainage and utility easements as described on Exhibit A and depicted on Exhibits B and
C on Lot 6, Block 2 East Farmington Fourth Addition and Outlot A East Farmington Tenth
Addition. APIF, motion carried.
9. Award of Contract
None
10. Petitions, Requests and Communications
None
11. Unfinished Business
None
12. New Business
a) 2019 Final Budget and Tax Levy
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Administrator McKnight presented the 2019 final budget and tax levy for city council
consideration.
The city council met in work sessions and discussed the creation of the 2019 budget and tax
levy at meetings held on May 14th,June 11th,July 9th, August 13th, October 8th and November
13th
The city council approve the preliminary 2019 tax levy on September 4, 2018 and set the
amount at$10,795,765. This amount represents a 2.87% increase over the 2018 tax levy. The
city council also made the decision to use $240,000 in fund balance to lower the proposed 2019
property tax levy.
McKnight shared that while all of the city budgets are being considered tonight,the
presentation will focus on the General Fund. The proposed General Fund budget for 2019
includes:
2018 2019 Change
Department Expenditures $12,631,013 $13,007,794 2.98%
Less:
GF Revenues - $3,163,198 $3,199,486 1.15%
Fiscal Disparities - $2,187,003 $2,225,003 1.74%
Net GF Levy $7,280,812 $7,583,305 4.15%
Net Debt Levy + $3,213,373 $3,212,460 (0.03%)
Proposed Net Tax Levy $10,494,185 $10,795,765 2.87%
The proposed 2.87%tax levy increase is the lowest in the past five years.
McKnight reviewed the departmental budgets:
2018 Budget 2019 Budget Change
Administration $825,486 $881,322 6.76%
Human Resources/IT $330,831 $336,447 1.70%
Finance/Risk Mgmt. $732,495 $739,736 0.99%
Police $4,451,333 $4,480,057 0.65%
Fire $1,188,352 $1,267,885 6.69%
Community Development $801,427 $908,890 13.41%
Engineering $705,474 $747,170 5.91%
Municipal Services $1,313,175 $1,373,556 4.60%
Parks/Recreation $1,282,696 $1,231,593 (3.98%)
Transfers $999,744 $1,041,138 4.41%
TOTAL $12,631,013 $13,007,794 2.98%
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McKnight reviewed other revenues in the budget including:
2018 Budget 2019 Budget Change
Licenses and Permits $410,411 $396,410 (3.41%)
Intergovernmental $886,636 $892,265 0.63%
Charges for Service $560,000 $558,880 (0.20%)
Fines/Forfeitures $35,000 $42,000 20.00%
Investment Income $31,000 $21,900 (29.35%)
Miscellaneous $43,775 $43,775 0.00%
Transfers In $1,196,376 $1,244,256 4.00%
TOTAL $3,163,198 $3,199,486 1.15%
McKnight reviewed the purpose and specific items in the Transfers budget and discussed the
new positions proposed in the 2019 budget.
McKnight reviewed a number of important points including:
✓ The city council made the decision to use $240,000 in fund balance to reduce the impact
of the 2019 tax levy.
✓ Debt repayment reaches its peak in 2018 and 2019.
✓ Wage and benefit increases are included for all staff.
✓ The collection of the first debt repayment is included for the Westview Acres
reconstruction project.
✓ Mill and overlay projects are returning in 2019.
✓ The estimated tax rate for 2019 is 54.333%which is the second lowest in the past ten
years.
McKnight reviewed the impact of the proposed city tax levy on six properties in the city. The
average residential impact will be an increase of$54. The average commercial/industrial
property for all taxes will be a 2.06% reduction.
Wes Fisher, 4350 206th Street West, had questions about his proposed 2019 taxes. The 2019
taxes are the highest increase he has incurred at a 7.1% increase. He understood the impact
that property values have on taxes. He wants to wrap his head around the taxes and how the
2.87% city levy increases produced a 7.1% increase on his property.
The city council asked city staff to sit down with Mr. Fisher to go over the taxes on his property.
Councilmember Donnelly shared that the city council has reviewed the budget many times and
appreciated the presentation. It is a good budget and he will support it.
Councilmember Bernhjelm thanked city staff for making this the lowest proposed increase in
five years. Thanked the city council for their work in prioritizing projects for 2019.
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Councilmember Craig-Thought it was a great presentation and asked that the presentation be
made available online. The city is working to keep taxes in line while accomplishing a number
of goals.
Councilmember Bartholomay wished we could have decreased the preliminary levy after seeing
what the school district did. All of the tax dollars come from resident's wallets and we are
breaking the wallets of our taxpayers back. It would be nice to have a zero but he has been
through a few of those and they are challenging as well. Future city councils will have
challenges finding ways to do code enforcement. The city council and staff have worked hard
and he appreciates it.
Mayor Larson stated the budget process has come a long way in ten years. Some of the zero
years were because of the school district increases but we have expenses and it costs money to
run the city. Happy it is as low as it is for next year.
Motion by Bernhjelm, second by Donnelly,to adopt Resolution R56-2018 adopting the tax levy
for collection in 2019.
Voting in Favor-Bernhjelm, Craig, Donnelly and Larson
Voting Against-Bartholomay
Motion carried 4-1
Motion by Bernhjelm, second by Craig,to approve all of the 2019 budgets including the General
Fund, Debt Service Fund, Special Revenue Fund, Capital Projects Fund and Enterprise Fund.
Voting in Favor-Bernhjelm, Craig, Donnelly and Larson
Voting Against-Bartholomay
Motion carried 4-1
13. City Council Roundtable
Donnelly-Was happy to see the traffic change at Farmington High School.
Bernhjelm-Thanked the residents who showed up and shared their thoughts, reminded
residents about Toys for Town and reminded residents of the openings on city boards and
commissions for 2019.
Craig-Their will be a SAL Omelet Breakfast benefiting the Rambling River Center on December 9,
2018.
Bartholomay-Thanked Steve Kuyper for his service on the Planning Commission.
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McKnight-Thanked the city council and city staff for all of their work on the 2019 budget.
Reminded residents who have garbage collection on Monday, December 24th that their garbage
will be collected on Friday, December 21St
Kienberger-Thanked all of the residents who have shared thoughts on the Highway 3 Corridor
Plan.
Wendlandt-Informed the city council that the option exists to change to Surfaces for their city
council work in 2019.
Larson-Reminded residents about Toys for Town, Skate with Santa, thanked everyone who
participated in Small Business Saturday and encouraged residents to shop local.
Adjourn
Motion by Bartholomay, second by Bernhjelm,to adjourn the meeting at 7:49 p.m. APIF,
motion carried.
Respectfully Submitted
2. ifra '
David McKnight, City Administrator
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