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Home My WebLink About02.22.05 Council Packet City of Farmington 325 Oak Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promisingfuture. AGENDA PRE-CITY COUNCIL MEETING FEBRUARY 22, 2005 6:30 P.M. CITY COUNCIL CHAMBERS 1. CALL TO ORDER 2. APPROVE AGENDA 3. CITIZEN COMMENTS COUNCIL REVIEW OF AGENDA a) Council Appointments to LMC and AMM Policy Committees 5. STAFF COMMENTS a) Discussion of Sign Ordinance Violations b) Council Items for March 1,2005 Joint Council/School Board Meeting 6. ADJOURN PUBLIC INFORMATION STATEMENT "7ouncil workshops are conducted as an informal work session, all discussions shall be considered fact-finding, hypothetical and unofficial critical thinking exercises, which do not reflect an official public position. Council work session outcomes should not be construed by the attending public and/or reporting media as the articulation of a formal City policy position. Only official Council action normally taken at a regularly scheduled Council meeting should be considered as aformal expression of the City's position on any given matter. Page 1 of2 'fa... Cindy Muller From: David Urbia Sent: Tuesday, February 15, 2005 3:55 PM To: Cindy Muller Subject: FW: LMC Policy Committees David M. Urbia -----Original Message----- From: Strub, Brian [mailto:BStrub@lmnc.org] Sent: Friday, February 11, 2005 12:06 PM To: David Urbia Cc: Steve Wilson; Steve.P.Wilson@HealthPartners.Com Subject: RE: LMC Policy Committees David - Sure thing. I will switch you over to the Fiscal Futures Committee roster and look forward to seeing you at the August 5 FF committee meeting. Below are the details for all four of the LMC policy committees meeting in 2005. If your new Councilmember's McKnight, Pritzlaff, or Wilson would like to join any of these, please forward me their name and preferred contact information and which committee(s) they are interested in joining. As you know, this is the second year of a two-year appointment process for policy committee members, so any of your three new CMs would have a year to decide how relevant any particular committee is to their interests and have a chance to apply to the Board for the same, or a different committee in 2006. Save the Date! Please save the following dates for the next policy committee meetings to review and discuss the City Policies for 2006. Improving Fiscal Futures policy committee WHEN: Friday, August 5, 2005, 9:00am-12:3Opm (If a second committee meeting is needed, Friday, September 16, 2005, 9:00am-12:3Opm has been set aside.) WHERE: St. Croix Room, League of Minnesota Cities Building, Saint Paul, MN Improving Local Economies policy committee WHEN: Wednesday, August 3, 2005, 9:00am-12:3Opm (If a second committee meeting is needed, Wednesday, September 14,2005, 9:00am-12:3Opm has been set aside.) WHERE: St. Croix Room, League of Minnesota Cities Building, Saint Paul, MN Personnel: Human Resources and Data Practices policy committee WHEN: Tuesday, August 2,2005, 2:00-4:3Opm (If a second committee meeting is needed, Wednesday, September 14, 2005, 2:00-4:3Opm has been set aside.) WHERE: St. Croix Room, League of Minnesota Cities Building, Saint Paul, MN Improving Service Delivery policy committee WHEN: Tuesday, August 2,2005, 9:00am-12:3Opm (If a second committee meeting is needed, Monday, September 12,2005, 9:00am-12:3Opm has been set aside.) WHERE: St. Croix Room, League of Minnesota Cities Building, Saint Paul, MN As a reminder, the current "2005 Cities Policies" detailing topics covered by each committee is online at the League's website, www.1mnc.org. 2/1512005 Page 2 of2 Brian D. Strub Policy Coordinator League of Minnesota Cities bstrub@Ylnanc.org 651-281-1256 (direct) or 1-800-925-1122 (toll-free) The League ofMinnestoa Cities, originally founded in 1913 by an act of the Minnesota Legislature, today is a non-profit, membership organization dedicated to helping cities across Minnesota to better serve their citizens by building quality communities through excellence in management, governance, and public service. Services and solutions are the core functions oflocal government. LMC serves its more than 800 members through advocacy, education and training, policy development, risk management, and other services. Additional information on the LMC mission, membership, and services can be found online at www.1mnc.org From: David Urbia [mailto:durbia@CLFARMINGTON.MN.US] Sent: Sunday, February 06, 2005 10:07 AM To: Strub, Brian Cc: Steve Wilson; Steve.P.Wilson@HealthPartners.Com; David Urbia Subject: LMC Policy Committees Brian - I just received a letter regarding my involvement on the Local Economies Committee. I believe I would like to switch to the Fiscal Futures. Further, we have three newly elected councilmembers who may want to consider signing up for one of the committees. Could I have a listing of times, dates of all the committees and an indication of how to sign up, if still possible? Thank you. David M. Urbia City Administrator City of Farmington 325 Oak Street Farmington, MN 55024 651-463-1801 651-463-2591 fax 651-775-5756 mobile durbia@ci.farminQton.mn.us www.ci.farminQton.mn.us This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.com/email This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.com/email 2/15/2005 Association of Metropolitan Municipalities AMM Policy Committees The AMM has four standing committees, which develop the organization's policy positions based on input from representatives of member cities: 1. Housing & Economic Development 2. Municipal Revenue & Taxation 3. Transportation & General Legislation 4. Metropolitan Agencies Officials of any member city may serve on a committee of their choice. Each committee annually submits policy recommendations to the Board of Directors for review, modification and distribution to the general membership. The general membership meets in November before each legislative session to debate and adopt the official AMM positions for that session. In matters oflegislative policy, each member city has one vote, plus one additional vote for each 50,000 population or major fraction thereof above the initial 50,000. Legislative policy requires a two-thirds affirmative vote of the members present and voting to be adopted. The Housing and Economic Development Committee considers all issues related to economic development and housing, including subsidized housing, affordable housing and activities of the Metro Housing and Redevelopment Authority (HRA). It also reviews all amendments to the Met Council's Housing Guide Policy Chapter and develops policy dealing with economic development issues, HRAs, tax increment financing (TIP) and development authorities. The Municipal Revenues Committee considers any matter concerning city revenues, property taxes, and city expenditures; including state aid formulas and dollars, levy limits, property tax assesments and fiscal disparities. The Transportation and General Legislation Committee considers all major issues related to air and surface transportation, including funding sources at all government levels. Members of the AMM Transportation Advisory Board (TAB) and Technical Advisory Committee (TAC) are encouraged to join, along with other city officials. This committee has developed policy on issues such as municipal consolidation, pensions, PERLA, comparable worth, data privacy, contractor licensing and local control/authority. This committee also considers all major issues that have an impact on metropolitan area cities outside the scope of other AMM committees. This includes issues such as municipal consolidation, pensions, PERLA, comparable worth, data privacy, contractor licensing and local control/authority. The Metropolitan Agencies Committee considers legislative issues and other policies related to the Met Council and metro agencies. It monitors the structure and relationship between the regional and local units of government http://www.amm145.orglcommittees/committees.htm Page 1 of2 2/16/2005 Association of Metropolitan Municipalities and reviews amendments to the Metro Development Guide Policy Chapters. It has previously developed policy on land use planning, solid waste management and the Met Council selection process. It reviews the council's yearly budget and this year will monitor the policies and plans being developed to implement the Regional Blueprint. http://www.amm145.orglcommittees/committees.htm Page 2 of2 2/16/2005 -!fa- City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.d.farmington.mn.us TO: Mayor, Council Members, City Administrator FROM: Lee Smick, AICP City Planner SUBJECT: Discussion of Sign Ordinance Violations DATE: February 22, 2005 INTRODUCTIONIDISCUSSION Attached to this memo are photos of recent Sign Ordinance violations that occurred within the downtown area during the week of February 14,2005. Staffwould like to discuss the violations with the City Council pertaining to the Sign Ordinance and offer suggestions to eliminating the violations in the future. ACTION REQUESTED Staff requests the City Council determine the direction for handling the Sign Ordinance violations and comment on staff suggestions for eliminating the violations. Respectfully submitted, (,)J;)..~ Q....... Yi'O~// Lee Smick, AICP City Planner r ,I) ~ ~ ~ t, :J ,; " lJ ,Ji)' ~I 9), ~' ,CI"J,fO ~~:l .~~; . \'7 - r .rI' .- fr ~CC .~CC ~t ~Q~. , - ":t: .:35"-1...... U ~ 1: ,ri~ '.. '. i. :~~ ~ Jc;ritt;. " l \ ~-,- 'V j',. 10- I ~~,!!' ~~ 8~ ;.in" ~~€S-IIIIJ1l E....=... III.. . !~!<<\ g D li';~. ~ g t .:.U,/, "- fJU':l2' == I'~ f, :,,' __ . I \i, " -....JIl '~ .~ w.1 : 'liP' -=!!' ,,[c.:a ca '='-L !{l.. t U : '==;:,,~~ ,-li:~~: "~ 1 ~ .<; -j I~ .11' · 1. ~ iT o;.fr 'j(o~ """.. . f ~ \1 Li.~q"" ':-'\'!': t~ 'f " " it~- .,. ~ r~ ~t' i: '. '2'>1 ~,~ ,~ :~ r-_',.J I~ . ~ I ~' , j " ; ill ~'~ 11 ~.~ ......- ~ -r. -cr' - a S' , I ~ J , -- - iJ! ' .-. ~ " iC ' " ' " ""~.'~. rlO. ~--l !ri ,. ~ ...... f "it: .;e , ,.~. -a ~ ~ ~~'~J ,;iIt'5;a:~ ~ ',I!, ..I~~ ~l" rc~~~ ~H .==~Q~ ~lc ,', ......~ ~~ ~ I' . \' ...=t: ~;g ~ 1 'i .;. ,;:;ItA:: ss;: ;', \ ~ ~:... .~ ~ , :l . II. ~ ~~r> ;. '. .:l ':::i tt t I '~ '~I:b '. -, / "IJ,\ ~:l, - ;'l'W\U ~.~ '..... iS1 f -~ 1l..~. . _._ .......~.. . j fJ '" t', I' It , "" ~ ~a. 10;' ,;(!i ~ ., ~ .... '" ~ .. G ;;.' - ~;, 1',' tt ~!; ~t-: I ,I;, m.. <if' l' "" oJ"':' ',' f. .... ~ .::~ Cl .. I] ~ b ZI IIC: >~ .... t "'~..""';' ~J}.)- ~:.. fj~ ~ EF-1 . f'J.;~ P " ~6~~ "'~"', ;; ; '" ~,I;'J~!.} .. ~ if, , i' ~,,~,. .~J ..' iF'~' "K<~." ,(te .... '. 1f _ ~"-T .t""<" '. ~"J. ..~ t .,"" ,_...\ .-c.- ~,Q' . t' !'"hl~ 'I\l.~~:l:' ~~. ~ ':";'\t!,;."~ T'1.f!~\ .~ ."" ,~1;. ~ ,~_ .. f ... ~ 011 , I 'l j:.~-, ~ \ 'I) ~~.;~. t)',."" 1 . :"(~:t.~..,, 1 .. ~~,~,t';:'5\'i " J;L~.:s.,...::\1 ;:- ~f!:J}t". ~ !j'.';~}'\'" .' ~~~'t ,"":'~1tI . ~ '.,.. ~. 4 II:> F ., \. :I", ':" '..' ,'. 'r B , ..1 (l, t, H' > 1, ~: {l nil ~ (\;q illl l" \lU f~l H ~I 1t U B I u ':~r ~ ,.t: ~\ 4 'I 9 :l ~"f~ I) ;i '.1 '~ ~, " " ~ :. \. , . .\ , . !" ~ ~ ;~ ~ II ., ll' ~ l ~~ ( .. t [ ~~ tll t .,~ L :_" -~. III I.. " \_~ """ !1l ~ 1J' ,J-'~!"- ~ 'if, ~ .. ;..i ~,. ~. ::';l: '" '1 ~.~;t :~ ., t. II , ~ . l~ , dUL.... 'l '~ \ ........::Jo...... ~.,.....\.~ ra.__~...'. :...2.', City of Farmington 325 Oak Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA REGULAR CITY COUNCIL MEETING FEBRUARY 22, 2005 7:00 P.M. CITY COUNCIL CHAMBERS 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVEAGENDA 5. ANNOUNCEMENTS/COMMENDATIONS f. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open for Audience Comments) 7. CONSENT AGENDA a) Approve Council Minutes (2/7/05 Regular) b) Parks and Recreation Commission Minutes - Parks and Recreation c) School and Conference - Parks and Recreation d) Adopt Resolution - Accept Donation to the Reuse-A-Shoe Program - Parks and Recreation e) Capital Outlay - Parks and Recreation f) Appointment Recommendation - Human Resources g) Adopt Resolution - No Parking Restriction Ash Street Project - Engineering h) Capital Outlay - Public Works i) Authorize Use of Eminent Domain Ash Street Project - Engineering j) Approve Change Order - Main Street Phase 1 Project - Engineering k) Approve Easement Acquisition - Ash Street Project - Engineering I) Approve Bills 8. PUBLIC HEARINGS a) Approve Therapeutic Massage License - Administration b) NPDES Phase IT Annual Report - Engineering AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Adopt Ordinance - Signs for Non-Residential Uses in Residential Zoning Districts - Community Development Action Taken Approved Information Received Approved R15-05 Information Received Approved R16-05 Information Received R17-05 Approved Approved Approved Approved Information Received Ord 005-523 b) Adopt Resolution - Revising 2004 Budget - Finance 11. UNFINISHED BUSINESS a) Adopt Resolution - Sale of Refunding Bonds - Finance (Supplemental) 12. NEW BUSINESS a) Council Appointments to LMC and AMM Policy Committees - Administration (Verbal - Supplemental) 13. COUNCIL ROUNDTABLE 14. ADJOURN RI8-05 RI9-05 Deleted City of Farmington 325 Oak Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA REGULAR CITY COUNCIL MEETING FEBRUARY 22, 2005 7:00 P.M. CITY COUNCIL CHAMBERS 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVEAGENDA 5. ANNOUNCEMENTS/COMMENDATIONS , CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open for Audience Comments) 7. CONSENT AGENDA a) Approve Council Minutes (2/7/05 Regular) b) Parks and Recreation Commission Minutes - Parks and Recreation c) School and Conference - Parks and Recreation d) Adopt Resolution - Accept Donation to the Reuse-A-Shoe Program - Parks and Recreation e) Capital Outlay - Parks and Recreation f) Appointment Recommendation - Human Resources g) Adopt Resolution - No Parking Restriction Ash Street Project - Engineering h) Capital Outlay - Public Works i) Authorize Use of Eminent Domain Ash Street Project - Engineering j) Approve Change Order - Main Street Phase 1 Project - Engineering k) Approve Easement Acquisition - Ash Street Project - Engineering I) Approve Bills 8. PUBLIC HEARINGS a) Approve Therapeutic Massage License - Administration b) NPDES Phase II Annual Report - Engineering . AWARDOFCONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Adopt Ordinance - Signs for Non-Residential Uses in Residential Zoning Districts - Community Development Action Taken Pages 1-8 Pages 9-10 Page 11 Pages 12-13 Page 14 Page 15 Page 16-17 Page 18 Pages 19-26 Pages 27-28 Page 29 Page 30 Page 31 Pages 32-33 Pages 34-37 b) Adopt Resolution - Revising 2004 Budget - Finance 11. UNFINISHED BUSINESS a) Adopt Resolution - Sale of Refunding Bonds - Finance (Supplemental) 12. NEW BUSINESS a) Council Appointments to LMC and AMM Policy Committees - Administration (Verbal - Supplemental) 13. COUNCIL ROUNDTABLE 14. ADJOURN Pages 38-43 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farj11ington.mn.us TO: Mayor and Councilmembers FROM: David Urbia City Administrator SUBJECT: Supplemental Agenda DATE: February 22, 2005 It is requested the February 22, 2005 agenda be amended as follows: UNFINISHED BUSINESS Ha) Adopt Resolution - Sale of Refunding Bonds - Finance Award the sale of the $2,595,000 G.O. Improvement Refunding Bonds of2005A to Piper Jaffray. David Urbia City Administrator City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Council Members, City Administrat~\...- Robin Roland, Finance Director FROM: SUBJECT: Adopt Resolution -Sale of $2,595,000 G.O. Improvement Refunding Bonds Series 2005A - Finance DATE: February 22, 2005 INTRODUCTION The City Council, at their meeting January 18, 2005 authorized the sale of $2,640,000 General Obligation Improvement Refunding Bonds of 2005A to refinance two bond Issues. DISCUSSION Competitive bids for the bonds were received today in the offices of Ehlers & Associates, Inc. Preliminary estimates anticipated an interest rate of 3.57% with an anticipated savings of$120,469 over the ten year remaining term of the debt. The City received three bids. Piper Jaffray & Company was the low bidder at a net interest rate of 3.49%. The amount of the bonds was decreased due to additional savings in interest and bond costs. BUDGET IMPACT Analysis of the bids will be presented at the meeting. ACTION REQUIRED Approve the attached resolution awarding the sale of the $2,595,000 G.O. Improvement Refunding Bonds of2005A to Piper Jaffray. Respectfully submitted, PI~ //a.. BidTab WebPage BID TABULATION Header Bracket City of Farmington, MN Sale Date: Sale Time: 2/22/2005 12:00:00 PM Bid Tab $2,640,000 City of Farmington, MN General Obligation Improvement Refunding Bonds, Series 2005A Sale Date Bracket Piper Jaffray & Co. [Minneapolis, MN] Maturity Date Maturity Amount Coupo 2/1/2006 $230,000.00 3.000% 2/1/2007 $275,000.00 3.000% 2/1/2008 $270,000.00 3.000% 2/1/2009 $270,000.00 3.000% 2/1/2010 $265,000.00 3.000% 2/1/2011 $270,000.00 3.150% 2/1/2012 $265,000.00 3.300% 2/1/2013 $265,000.00 4.000% 2/1/2014 $265,000.00 4.000% 2/1/2015 $265,000.00 4.000% Underwriter Bracket testa 1 Piper Jaffray & Co. [Minneapolis, MN] Purchase Price: $2,644,618.15 TIC/NIC: NIC Cost: testa 1 Wells Fargo Brokerage Services, LLC [Minneapolis, MN] Purchase Price: $2,610,960.00 3.4914% $502,387.68 TIC/NIC: NIC Cost: testa 1 Bernardi Securities, Inc. [Chicago, IL] Purchase Price: $2,627,265.85 3.5102% $500,366.08 TIC/NIC: NIC Cost: 3.5746% $512,026.94 Page Break City of Farmington, MN http://www.ehlers-inc.comlbondsale/saleresultslbidtabs/minnesotaIF armington$2640.htrnl Page 1 of 1 Ehlers & Associates, Inc. 2/22/2005 City of Farmington, MN Results of Bond Sale February 22, 2005 $2,640,000 General Obligation Refunding Improvements Bonds, Series 2005A Low Bidder True Interest Rate Number of Bids Rating Range of Bids Total Debt Service Estimated* Principal Amount Discount Allowance Interest Savings PV. Percent Savings True Interest Rate Bond Buyers Index Cost of Issuance $2,640,000 $29,040 $120,469 3.100% 3.5729% 4.27% $32,000 Piper Jaffrey & Co 2.6356% 3 A2 3.4914% - 3.5746% Results of Sale $2,595,000 $0 $143,455 3.888% 3.4914% 4.35% $25,953 Accept the bid of Piper Jaffrey & Company and Adopt "Resolution Authorizing The Issuance, Awarding The Sale, Prescribing The Form And Details and Providing For The Payment Of $2,595,000 General Obligation Refunding Improvement Bonds, Series 2005A." Council Action *Based on the February 18, 2005 estimates, the low bid is $22,986 more than estimated interest savings, $29,040 less in discount, and $6,047 less in cost of issuance costs. This allows for the decrease in the bond size by $45,000. Attachments . Bid Tabulation . Revised Debt Schedule & Debt Service Comparison . Bond Buyer Index Chart BID TABULATION $2,640,OOO*General Obligation Improvement Refunding Bonds, Series 2005A CITY OF FARMINGTON, MINNESOTA SALE: February 22,2005 AWARD: PIPER JAFFRAY & CO. RATING: XLCA Insured (Moody's Investors Service "Aaa")** UNDERLYING RATING: (Moody's Investors Service "A2") 881: 4.35% NAME OF BIDDER MATURITY RATE REOFFERING (February 1) YIELD PRICE NET TRUE INTEREST INTEREST COST RATE PIPER JAFFRAY & CO. Minneapolis, Minnesota 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 WELLS FARGO BROKERAGE SERVICES, LLC Minneapolis, Minnesota 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 BERNARDI SECURITIES, INC. Chicago, Illinois CRONIN & CO., INC. Minneapolis, Minnesota NORTHLAND SECURITIES, INC. Minneapolis, Minnesota 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 3.000% 3.000% 3.000% 3.000% 3.000% 3.150% 3.300% 4.000% 4.000% 4.000% 2.300% 2.500% 2.650% 2.850% 3.000% 3.150% 3.300% 3.450% 3.600% 3.750% 2.300% 2.500% 2.700% 2.900% 3.100% 3.500% 3.600% 3.750% 3.850% 3.850% $2,644,618.15 $502,387.68 3.4914% 2.350% 2.500% 2.650% 2.850% 3.000% 3.150% 3.300% 3.400% 3.500% 3.650% $2,610,960.00 $500,366.08 3.5102% $2,627,265.85 $512,026.94 3.5746% *Subsequent to bid opening the issue size was decreased to $2,595,000 with the 2006 maturity decreased $10,000 to $220,000, the 2007 maturity decreased $5,000 to $270,000, the 2009 maturity decreased $5,000 to $265,000, the 2011 maturity decreased $1 0,000 to $260,000, the 2013 maturity deereased $10,000 to $255,000 and the 2014 maturity decreased $5,000 to $260,000 in maturity value. Adjusted Price - $2,599,425.42 Adjusted Net Interest Cost - $494,684.00 Adjusted TIC - 3.4916% **XLCA Insurance purchased by Piper Jaffray & Co. e EHLERS & AS S O.C I J\ lES I Ii C LEADERS IN P.UBLIC FINANCE 3060Ce.ntre PoiriteDrive. Roseliillll, MN 55113-1105 65L€j9].8500 16.)( 651.697.85M www.ehl~rs.inc.(;o(.fj Offices in Rosevil/e, MNi Brookfield, WI and Naperville, Il City of Farmington, MN Issue Summary - FINAL - Current Refunding of $2,325,000 G.O. Improvement Bonds, Series 1998 $1,775,000 G.O. Improvement Bonds, Series 1999 Oept Service Schedule Date Principal Coupon Interest Total P+I Fiscal Total 03/17/2005 02/01/2006 220,000.00 3.000% 75,739.42 295,739.42 295,739.42 08/01/2006 40,117.50 40,117.50 02/01/2007 270,000.00 3.000% 40,117.50 310,117.50 350,235.00 08/01/2007 36,067.50 36,067.50 02/01/2008 270,000.00 3.000% 36,067.50 306,067.50 342,135.00 08/01/2008 32,017.50 32,017.50 02/01/2009 265,000.00 3.000% 32,017.50 297,017.50 329,035.00 08/01/2009 28,042.50 28,042.50 02/01/2010 265,000.00 3.000% 28,042.50 293,042.50 321,085.00 08/01/2010 24,067.50 24,067.50 02/01/2011 260,000.00 3.150% 24,067.50 284,067.50 308,135.00 08/01/2011 19,972.50 19,972.50 02/0112012 265,000.00 3.300% 19,972.50 284,972.50 304,945.00 08/01/2012 15,600.00 15,600.00 02/01/2013 255,000.00 4.000% 15,600.00 270,600.00 286,200.00 08/01/2013 10,500.00 10,500.00 02/01/2014 260,000.00 4.000% 10,500.00 270,500.00 281,000.00 08/01/2014 5,300.00 5,300.00 02101/2015 265,000.00 4.000% 5,300.00 270,300.00 275,600.00 Total $2,595,000.00 $499,109.42 $3,094,109.42 Yield Statistics Bond Year Dollars.... .... ........................... ... .... .............................. ......... ..... .......... .... .............. ... ....... .... .... ........ ......... .... ........ Average Life... ............... ...... .... ....... .............. ......... ......... ........ ...... ....................... ....... ................... ............. ..... ....... ............... Average Coupon..... ......... .......................... .... ............ .......................... ................... .............................. ............... .... .......... ... $14,068.42 5.421 Years 3.5477299% Net Interest Cost (NIC)............................................ ................. ....................... .......... ................... ...... ............. ..... ..... ....... no. True Interest Cost (TIC).............................. .... ........ ......................................... ......... ................ .... ................... ............... ...... Bond Yield for Arbitrage Purposes............................. ............. ..... .................. .................................. no ......... no.......... ............ All Inclusive Cost (AIC)............ ........................................... ..... ............ ...... .... ................ .............. ...... ............. ......... ............. 3.5162734% 3.4916090% 3.2100512% 3.7006391% IRS Form 8038 Net Interest Cost.................... ....... ..................... .................................. .... ................. .......... ........................... no.. .... .............. 3.2806997% Weighted Average Maturity......... ................ .......................... .... ....................... ............... .......... .... ........................................ 5.441 Years 05 Curof Ser 98 $2,325K I Issue Summary I 2/22/2005 I 2:30 PM Ehlers & Associates, Inc. Leaders in Public Finance Page 1 City of Farmington, MN Issue Summary - FINAL - Current Refunding of $2,325,000 G.O. Improvement Bonds, Series 1998 $1,775,000 G.O. Improvement Bonds, Series 1999 Debt Service Comparison Date Total P+I Net New D/S Old Net D/S Savings Fiscal Total 03/17/2005 (528.03) (207,870.00) (207,341.97) 12/01/2005 332,886.25 332,886.25 02/01/2006 295,739.42 295,739.42 (295,739.42) (170,195.14) 06/01/2006 57,092.50 57,092.50 08/01/2006 40,117.50 40,117.50 (40,117.50) 12/01/2006 327,092.50 327,092.50 02/01/2007 310,117.50 310,117.50 (310,117.50) 33,950.00 06/01/2007 51,268.75 51,268.75 08/01/2007 36,067.50 36,067.50 (36,067.50) 12/01/2007 321,268.75 321,268.75 02/01/2008 306,067.50 306,067.50 (306,087.50) 30,402.50 06/01/2008 45,366.25 45,366.25 08/01/2008 32,017.50 32,017.50 (32,017.50) 12/01/2008 320,366.25 320,366.25 02/01/2009 297,017.50 297,017.50 (297,017.50) 36,697.50 06/01/2009 39,300.00 39,300.00 08/01/2009 28,042.50 28,042.50 (28,042.50) 12/01/2009 314,300.00 314,300.00 02/01/2010 293,042.50 293,042.50 (293,042.50) 32,515.00 06/01/2010 33,096.25 33,096.25 08/01/2010 24,067.50 24,067.50 (24,067.50) 12/01/2010 313,096.25 313,096.25 02/01/2011 284,067.50 284,067.50 (284,067.50) 38,057.50 06/01/2011 26,726.25 26,726.25 08/01/2011 19,972.50 19,972.50 (19,972.50) 12/01/2011 311,726.25 311,726.25 02/01/2012 284,972.50 284,972.50 (284,972.50) 33,507.50 06/01/2012 20,220.00 20,220.00 08/01/2012 15,600.00 15,600.00 (15,600.00) 12/01/2012 305,220.00 305,220.00 02/01/2013 270,600.00 270,600.00 (270,600.00) 39,240.00 06/01/2013 13,590.00 13,590.00 08/01/2013 10,500.00 10,500.00 (10,500.00) 12/01/2013 303,590.00 303,590.00 02/01/2014 270,500.00 270,500.00 (270,500.00) 36,180.00 06/01/2014 6,850.00 6,850.00 08/01/2014 5,300.00 5,300.00 (5,300.00) 12/01/2014 301,850.00 301,850.00 02/01/2015 270,300.00 270,300.00 (270,300.00) 33,100.00 Total $3,094,109.42 $3,093,581.39 $3,237,036.25 $143,454.86 PV Analysis Summary (Net to Net) Gross PV Debt Service Savings..................................................... ...................................................................................... 308,232.72 Net PV Cashflow Savings @ 3.701 %(AIC)... ....................................................................................................................... 308,232.72 Transfers from Prior Issue Debt Service Fund..................................................................................................................... Contingency or Rounding Amount........................................................................................................................................ Net Present Value Benefrt.................................................................................................................................................... (207,870.00) 528.03 $100,890.75 Net PV Benefrt / $2,948,345.09 PV Refunded Debt Service................................................................................................ Net PV Benefrt / $2,795,000 Refunded Principal................................................................................................................. Net PV Benefrt / $2,595,000 Refunding Principal................................................................................................................ 3.422% 3.610% 3.888% Refunding Bond Information Refunding Dated Date.......................................................................................................................................................... Refunding Delivery Date....................................................................................................................................................... 05 Cur of 59r 98 $2,325K I Issue Summary I 2/22/2005 I 2:30 PM 3/1712005 3/17/2005 Ehlers & Associates, Inc. Leaders in Public Finance Page 2 City of Farmington, MN Issue Summary - FINAL - Current Refunding of $2,325,000 G.O. Improvement Bonds, Series 1998 $1,775,000 G. O. Improvement Bonds, Series 1999 Total Issue Sources And Uses Dated 03/17/20051 Delivered 03/17/2005 Cur Ref 98 Cur Ref 99 Issue Summary SOURCES OF FUNDS Par Amount of Bonds.................................................................... Reoffering Premium.. ........... ... ...................................................... Transfers from Prior Issue Debt Service Funds............................ $1,395,000.00 16,667.45 207,870.00 $1,200,000.00 13,786.60 $2,595,000.00 30,454.05 207,870.00 TOTAL SOURCES....................................................................... $1,619,537.45 $1,213,786.60 $2,833,324.05 USES OF FUNDS Total Underwriter's Discount (1.003%)........................................ Costs of Issuance............... .............. ................................ ............ Deposit to Current Refunding Fund.............................................. Rounding Amount............ ........ ....... ........ .............................. ........ 13,992.27 13,951.79 1,586,904.62 4,688.77 12,036.36 12,001.54 1,193,909.44 (4,160.74) 26,028.63 25,953.33 2,780,814.06 528.03 TOTAL USES............................................................................... $1,619,537.45 $1,213,786.60 $2,833,324.05 05 Cur of Ser 98 $2,325K I Issue Summa/}' I 2/22/2005 I 2:30 PM Ehlers & Associates, Inc. Leaders in Public Finance Page 3 GS a <:: - a <:: o co ~ ~ ~ o CO) 'ti' c:: o III Ie) ~ ~ "0 S "tl c:: o III CIl ::s c:: CIl ::. CIl Q:: ~'" ,. .,.;........""lIIlIii.::.' " ~ , ~.'; " ' " " ('...' - :..~ ,," !J:'1';,:i- 0, I' '. :. . ~~. _'. ' .' ..' . ;L ;";'\~.; , . ." ~. " '. '~7's;S :.;, : '.' -, ~: - ,'.J"" , \. ~ '..:_It'"' : 0: m .. .', :=:. In '. ............~ '" - ~ ~"'" .. ;:" ~ ,..... -' ....'.: L ~, .~~.": { :" '-'-"-- ~ " - - " ,-. .." . ' " .... cu~:;~ ".. KK" ;\;.. '.:: '. " ' . \. ., ,": .L. 2 ., . ':~ .... .~~ ' .'w' .::,L .c -. 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N ~x as ~ . 2 c ~ .c--o Q)-Oc U.c- It- 0 ... oCXl~ I/) Q) :J <(:JCXl c-o w c > 0 ~CXl :."- -.... .~ >l. .": '~~ iii m I >;JII ......';. ,.: :;::'':' ,,:,,:- . '.~ . . .:......~ ,. ~::''''~<.::. ". .. ..... ... -,,>/ , ,-", ,~.::..." - :: ~, ~ .)'-. _ ':,:::';:,-'F-li r t~.;' ~ '. . ". . ..' ,... .. " '-." I'.:..., .' Ij....:,.. ,'., ..... . "'."'9.... . . ~ o a <0 ll'i ~ o a ..,. ll'i ~ o a N ll'i ~ o a ll'i ;f!- a co ~ ~ o a <0 ~ ~ o a ..,. ~ ~ o N ~ ~ COUNCIL MINUTES REGULAR February 7, 2005 1. CALL TO ORDER The meeting was called to order by Acting Mayor Fogarty at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Acting Mayor Fogarty led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Audience: Fogarty, McKnight, Pritzlaff, Wilson Soderberg Joel Jamnik, City Attorney; David Urbia, City Administrator; Robin Roland, Finance Director; Kevin Carroll, Community Development Director; Dan Siebenaler, Police Chief; Randy Distad, Parks and Recreation Director; Lee Mann, Director of Public Works/City Engineer; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Cynthia Muller, Executive Assistant Jeff Tilden, Julianne Almquist, Marlo Dahl, John Kapustka, Jared Huizenga, Krista Flemming 4. APPROVE AGENDA City Administrator Urbia added item lib) Adopt Resolution - Approve Plans and Specifications/Authorize Advertisement for Bids - Ash Street Reconstruction and Utility Improvement Project, item 7p) Rescind Previous Council Motion, and item 12b) City of Farmington Legislative Priorities. MOTION by McKnight, second by Pritzlaffto approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS 6. CITIZEN COMMENTS 7. CONSENT AGENDA Councilmember Wilson commented on item 7d) Adopt Resolution - Legislative Recommendation - Police Department. He thanked Police Chief Siebenaler for preparing this information. Mr. Jeff Tilden along with other residents have discussed wanting a 25 mph residential speed limit. Councilmember Wilson agreed with this and hoped the legislature would move forward with this request. Councilmember Fogarty pulled item 7n) Request for Extension of Time for Recording of Final Plat Riverbend for discussion. Council Minutes (Regular) February 7,2005 Page 2 MOTION by Wilson, second by McKnight to approve the Consent Agenda as follows: a) Approved Council Minutes (1/18/05 Regular) (1/19/05 Special) b) Received Information Capital Outlay - Parks and Recreation c) Acknowledged Resignation Police Department - Human Resources d) Adopted RESOLUTION R6-05 Legislative Recommendation - Police Department e) Adopted RESOLUTION R7-05 Approving Gambling Event Permit- Administration f) Approved School and Conference - Fire Department g) Adopted RESOLUTION R8-05 Approving Reapportionment of Levied Assessment - Charleswood Development - City Attorney h) Adopted RESOLUTION R9-05 Accepting Donation Rambling River Center- Parks and Recreation i) Acknowledged Resignation Public Works - Human Resources j) Received Information Capital Outlay - IT k) Received Information Capital Outlay - Public Works 1) Adopted RESOLUTION RIO-05 Approving Joint Powers Agreement with Burnsville/Contracted Street Services - Engineering m) Adopted RESOLUTION Rll-05 Authorizing Use of Eminent Domain Ash Street Project - Engineering 0) Approved Bills p) Rescinded Previous Council Motion - Administration APIF, MOTION CARRIED. n) Request for Extension of Time for Recording of Final Plat Riverbend - Community Development Councilmember Fogarty noted Newland Communities had six months to register a final plat with the County and they are asking for a one year extension. She suggested a six-month extension as it would be in the same building year and felt a one-year extension would put it on the back burner. Community Development Director Carroll stated Newland Communities does intend to proceed as expeditiously as possible once the legal issues are resolved. Mr. Jim Seed spoke with staff about the complexities involved. There are two separate litigation matters pending that are separate, but related. It is possible they would be resolved in six months. The one-year extension was to avoid having to ask for an extension twice if needed. Ms. Krista Fleming, Newland Communities, stated they have been working to get the final plat completed within six months. Due to posting of sureties and payments needed, no one was in the position to be committed to millions of dollars. They requested a one-year extension in case things were not resolved within six months. Councilmember Pritzlaff suggested giving a six-month extension and if needed, have the developer request another six months to keep the project moving. Council Minutes (Regular) February 7,2005 Page 3 Councilmember Wilson agreed. Ms. Fleming stated Newland Communities would also agree to that. MOTION by Pritzlaff, second by McKnight to approve a six-month extension. APIF, MOTION CARRIED. s. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS 11. UNFINISHED BUSINESS a) 20Sth Street East Extension Feasibility Report - Engineering In September the Council authorized the preparation of the feasibility report for the extension of20Sth Street to Hwy 3. This will be designated as a City street. There has also been some interest in developing the area. The project would occur with the development. Staffwill determine how the costs would be allocated to the potentially developed properties. The estimated project cost for the extension of20Sth Street with the bridges over the railroad and the Vermillion River is $5,4S2,000. There is also $450,000 for watermain extension for a grand total of $5,932,000. The project will begin by the Middle Schools. This feasibility will be helpful for the EQB to understand the alignment of 20Sth Street. Staff anticipates the line to go on the south side of the roadway alignment. A permit would be needed for a connection to Hwy 3. The bridge to the north of this intersection was designed to allow for a southbound right turn lane. Staffhas discussed signalization with MNDot. A copy of the feasibility report will be sent to MNDot. Staffwill work closely with the school district on design details. The school was aware ofthis alignment when the Middle School was built. The school also has a copy of the Council packet containing this information. The issue with the crossing at Dallas Avenue will also be included in the plans. MOTION by Pritzlaff, second by Wilson accepting the feasibility report for the 20Sth Street East Extension Project. APIF, MOTION CARRIED. b) Adopt Resolution - Approve Plans and Specifications/Authorize Advertisement for Bids - Ash Street Reconstruction and Utility Improvement Project - Engineering Phase 1 of the project is substantially complete. Plans for phase 2 are ready to go out for bid March 4, with award of the project on March 7. The project would begin the first week of April. Staff would like to have paving completed before the fair. Comments from Dakota County are being addressed. The agreement between the City and County will be brought to Council prior to March 7. As the turn lanes will be on the township side of the road, the County will be taking care of those improvements. The County is negotiating with the fairgrounds to obtain right-of-way for the turn lanes. The street will have three lanes, one each way Council Minutes (Regular) February 7,2005 Page 4 with a middle left turn lane. There will be a sidewalk on the north side of Ash Street. MOTION by McKnight, second by Wilson adopting RESOLUTION RI2-05 approving the plans and specifications and authorizing the advertisement for bids for the Ash Street Reconstruction and Utility Improvements Project. APIF, MOTION CARRIED. 12. NEW BUSINESS a) Adopt Resolution - 2005 Sealcoat Feasibility Project - Engineering The sealcoat project was established in 1994 and is implemented in a seven-year cycle. Streets in Charleswood 4th and 5th Additions, Middle Creek 1st Addition, Middle Creek 3rd Addition, Autumn Glen 3rd Addition and Municipal Drive are to be seal coated for the first time this year. Also included in the project are streets in Dakota County Estates 9th Addition, Nelsen Hills Farm 3rd Addition, Akin Park Estates 1st through 4th Addition, Limerock Ridge, Prairie Creek 3rd Addition, 2nd Street between Elm Street and Spruce Street, 3rd Street between SEruce Street and Walnut Street, 4th Street between Elm Street and Walnut Street,S Street between Elm Street and half a block north of Spruce Street, 6th Street between Elm Street and half a block north of Spruce Street, ih Street between Elm Street and half a block north of Spruce Street, Oak Street between 4th Street and Hwy 3, Spruce Street between 2nd Street and 4th Street, the alley south of the post office, the alley south of the library and the alley north of the VFW are scheduled to be seal coated this year. This project is part of a Joint Powers Agreement with several cities, where the City of Burnsville is the administrator of the agreement. The assessment policy indicates a 50/50 cost sharing split between the City and benefiting properties. The estimated assessment amount is $75.45 per residential equivalent unit. All property owners will be notified of the project and there will be a neighborhood meeting prior to the public hearing. Streets that have deteriorated to the point where sealcoating would not be beneficial are taken out ofthe project. MOTION by Pritzlaff, second by McKnight adopting RESOLUTION R13-05 accepting the feasibility report, scheduling the public hearing for March 7, 2005 and authorizing the preparation of plans. APIF, MOTION CARRIED. b) City of Farmington Legislative Priorities - Administration At a recent workshop Council discussed adopting official City legislative priorities. Councilmembers Wilson and McKnight provided input. City Administrator Urbia summed up Council's comments into three major issues: Local Authority - meaning no new unfunded mandates, no levy limits, street utility authority, speed limit authority. Transportation Funding - increased funding to address statewide needs and a change in funding formulas to address inequities in Dakota County and Farmington. State/Local Intergovernmental Relationship - state aid, state sales tax, fair and stable formulas to assess cities in predictable budgeting. Council Minutes (Regular) February 7,2005 Page 5 Council agreed with these priorities. MOTION by Wilson, second by Pritzlaff, adopting the legislative priorities including RESOLUTION R14-05 supporting the street authority legislation. APIF, MOTION CARRIED. 13. COUNCIL ROUNDTABLE Councilmember Pritzlaff: Regarding his opinion on the school referendum, he wanted to clarify some points. He appreciated the calls from residents on this issue. He discovered there are more residents that want the school and the improvements. He was always in favor of the improvements. He was relaying some information he received from phone calls on the location. He addressed the school board and received more information. He wants to do what is best for the community and the residents. He will support the referendum. He also attended the LMC Newly Elected Officials Conference and received some good information. Councilmember Wilson: He also enjoyed the LMC Conference. He thanked Parks and Recreation Director Distad and everyone who worked on the Community Center Task Force. It was a very good presentation. He takes voting very seriously and encouraged residents to vote on the school referendum. Councilmember McKnight: Requested staff to discuss the education process for the three new Councilmembers on the next budget cycle so they are ready to go in June or July. City Administrator Urbia: Coffee with the Council will be held February 17, 2005 at 7:30 a.m. at the Eagle's Club. Councilmembers Fogarty and Pritzlaff are next on the rotation. A topic has not been determined. The quarterly joint Council/School Board meeting will be held on March 1,2005 at 5:30 p.m. at the Middle School East in the Multipurpose Room. Dakota Electric will be holding their Partners in Progress meeting on March 9, 2005 at 4:30 p.m. at Royal Cliff, Eagan. Community Development Director Carroll: The GRE powerline issue has not been resolved. Anyone interested in participating in the process will have two more opportunities. A meeting will be held February 8, 2005 at 9 a.m. at the Centennial Building in St. Paul. Notice was sent to 80 people owning property within 350 ft. on either side ofthe proposed line through the downtown area. A second meeting will be held February 17, 2005 at 9 a.m. at the MPCA office. Staff expects a final decision will be made at this meeting. One route is north of the downtown through undeveloped property north of the middle schools. The other route would go through portions of the downtown area. Staffis proposing the northern route. Councilmember Pritzlaffwill be attending both meetings. The school district provided a letter to the EQB prior to the January meetings. The letters possibly went into the record rather than into the meeting packet. The school district also opposes the route through downtown. Council Minutes (Regular) February 7, 2005 Page 6 Parks and Recreation Director Distad: The second draft of the park master plan has been completed and will come before the Parks and Recreation Commission on February 16, 2005. The public is invited to attend. Staffhas notified residents living around the parks who have received previous mailings. A Steering Committee meeting will be held March 1,2005. Councilmember Fogarty: Thanked Parks and Recreation Distad for the great presentations on the Community Center. The information is on the website. For the school election, voting places are as follows: if you normally go to Meadowview or Akin Elementary you should go to Akin Elementary, if you normally go to North Trail or Valley Christian Church go to North Trail, and the third location is the District Instructional Service Center gym. She received a letter from the Vermillion River Planning Board and she has been accepted to their Planning Commission. She attended the transportation meeting and received some good information. 14. ADJOURN MOTION by McKnight, second by Pritzlaffto adjourn at 7:59 p.m. APIF, MOTION CARRIED. Respectfully submitted, 72'/<-.V fr7"'/~ Cynthia Muller Executive Assistant COUNCIL MINUTES PRE-MEETING February 7, 2005 1. CALL TO ORDER The pre-meeting was called to order by Acting Mayor Fogarty at 6:30 p.m. Members Present: Members Absent: Also Present: Fogarty, McKnight, Pritzlaff, Wilson Soderberg Joel Jamnik, City Attorney; David Urbia, City Administrator; Robin Roland, Finance Director; Kevin Carroll, Community Development Director; Dan Siebenaler, Police Chief; Randy Distad, Parks and Recreation Director; Lee Mann, Director of Public Works/City Engineer; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Cynthia Muller, Executive Assistant 2. APPROVE AGENDA MOTION by McKnight, second by Wilson to approve the Agenda. APIF, MOTION CARRIED. 3. CITIZEN COMMENTS Mr. Doug Bonar, 18120 Echo Drive, served on the Spruce Street Task Force and asked for an update on what can be expected within the next six months at the corner of Denmark and Hwy 50. City Administrator Urbia discussed the assessments for that area. The preliminary plat was approved by the Council, and staff is waiting to hear from the developer regarding the final plat. City Engineer Mann stated bids will be received later this spring. The FEMA review will have to be completed before bids are received. Construction of the bridge would take three months. Staffis expecting things to move forward this spring or summer. Community Development Director Carroll stated there is a time period in which they need to come forward with a final plat, possibly a year. He is receiving calls from parties with whom the developer has discussed the development. There is no time line for the grant money to be used. The Council took a break to view the new fire truck. 4. COUNCIL REVIEW OF AGENDA City Administrator Urbia informed Council of the supplemental items. Councilmember Pritz1aff asked about the use of eminent domain on Ash Street. Staffhas not reached an agreement with some of the residents. The easements are needed for the project to happen. Staffwill continue negotiations as long as possible before using eminent domain. Council Minutes (Pre-Meeting) February 7,2005 Page 2 Regarding item 7g) Reapportionment of Levied Assessment, City Attorney Jamnik suggested deleting Council option 2. 5. STAFF COMMENTS 6. ADJOURN MOTION by McKnight, second by Pritzlaffto adjourn at 6:59 p.m. APIF, MOTION CARRIED. Respectfully submitted, -;' ,':" . d# C.:r/<-"a.~ ~~i2?--v ..../ Cynthia Muller Executive Assistant DRAFT Farmington Parks and Recreation Advisory Commission Minutes from the Regular Meeting on January 12, 2005 76 Member's Present: Randy Oswald, Dawn Johnson, Mike Buringa, Paula Higgins and Robin Hanson (arrived at 6:02 p.m.) Member's Absent: None Other's Present: Park and Recreation Director Randy Distad I. Call To Order Chair Oswald called the meeting to order at 6:00 p.m. in the City Hall Council Chambers. Quorum was present. IT. Approval of Agenda. Motion by Higgins and seconded by Johnson to approve the Agenda as written. APIF'. Motion carried. ITI. Approval of Minutes. Motion by Buringa and seconded by Johnson to approve the December 8, 2004 meeting minutes as written. Voting in favor: Higgins, Buringa, Hanson and Oswald. Abstaining from the voting: Johnson Motion carried. IV. Presentations None V. Old Business A. 2005 Goal Setting Director Distad reviewed the Commission's 2005 draft goals. It was suggested that an overall goal of creating a systems plan incorporate items such as updating the park and open space master plan that would address such things as indoor and outdoor facility shortages, alternative ways to fund or complete projects including volunteer labor, updating the five year Capital Improvement Plan, continue the park master planning process and in 2005 as part of the process address the issues related to the outdoor pool, define or shape a mission and vision statement for the Commission, establish or improve relationships with surrounding communities and townships and develop a cost recovery policy for the Parks and Recreation Department. B. Review First Draft Park Master Plans Director Distad presented the first draft of the park master plans for Vermillion Grove, Middle Creek, Silver Springs and Hill Dee Parks and asked for feedback on each of the plans. Hanson felt that Hill Dee Park should have a hockey rink added around the basketball court so that there was a hockey rink on the west side of Pilot Knob Road. Oswald asked a question about whether or not property owners whose property has been identified to acquire for future park land have been contacted. Distad stated that this would come after the City Council approves the master plans. Distad stated that the Commission would be seeing the second draft at its February 2005 meeting. C. Community Center Survey Update Director Distad stated that the survey was being tabulated and that a February 2nd date has been tentatively identified for a public presentation of the results of the survey along with the market and demographic analysis reports. D. Update Preliminary Plats Director Distad provided an update on the Parkview Pond, Farmington Business Park and Charleswood NE Preliminary Plats all being approved with the trail locations that the Commission had previously supported. The City Council approved the Parkview Pond and Charleswood NE Preliminary Plats as well with the trail locations. The Farmington Business Park Preliminary Plat has not gone to the City Council for approval because of a drainage easement issue that still needs to be worked out by the developer. VI. New Business A. Farmington Fastpitch Fee Proposal Director Distad informed Commission members about a request that the Farmington Men's Fastpitch League has madeto staff about having the ballfield rental fees reduced and to include tournaments as part of the reduced fee. Director Distad also made Commission members aware of an alternative way that staff would like to propose back to the Men's Fastpitch League to charge a fee by charging a per player fee rather than a ballfield rental fee. Stafflooked at this alternative fee because of the past work and money that the Men's Fastpitch League has put into the softball field at Rambling River Park that they use for league play. Commission members by consensus agreed to allow staff to send a letter to the Men's Fastpitch League suggesting an alternative fee from what is currently identified in the City's Fee Ordinance. B. Determine Possible Meeting Date(s) and Agenda Topics for Meeting with Empire Township Park and Recreation Advisory Board Suggestion was made to move the February regular meeting date to the third Wednesday from the second Wednesday because of the consultant not being available on the second Wednesday in February to make the park master plan presentations. This would mean the meeting date would be held on February 16th. It was suggested that from 6:00- 7:00 p.m. the business portion of the meeting would be conducted and then at 7:00 p.m. there would be a joint meeting with Empire Township. Director Distad stated that he would contact the chair of the Empire Township Park and Recreation Advisory Board to see if this date would work for them and then would contact Commission members making them aware that the February 16th meeting date was approved. C. Review Heritage Development Conceptual Development Plan in Empire Township Director Distad briefly reviewed the concept plan that has been drawn for a development in Empire Township. He noted that there is a four-field ballfield complex and an extensive trail system in the development. Commission members were surprised that there seemed to be a limited amount of off-street parking and that there was no street frontage for the park. Director Distad stated that the City of Farmington provided comments on an EA W that the developer had completed for the development and that really was the extent of the comments that the City of Farmington can legally provide about the development. Director Distad felt that this development should be discussed at the meeting with Empire Township and should be put on the meeting agenda. D. Review Hometown Conceptual Development Plan Director Distad requested that Commission members provide him with some input on the concept plan that has been developed for a new development just to the east and behind the Farmington Legion. Director Distad stated that the concept plan has changed a number of times and that he is looking for direction from the Commission members about whether or not they feel that a trail should be constructed through the development. By consensus Commission members felt that a trail connection through the development should be shown. Director Distad stated that once a concept plan has been approved with a trail connection shown, he will bring it back to the Commission. VII. Additions to the Agenda (None) VIII. Staff Report (None) IX. February 2005 Meeting Agenda Topics The following items were identified for the February 2005 meeting agenda: . Election of officers . Approve 2005 goals and objectives . Review second draft of the park master plans . Recognition of outgoing Commission member Mike Buringa X. Adjournment Motion by Higgins and seconded by Buringa to adjourn the meeting. APIF'. Motion carried. Meeting adjourned at 8:18 p.m. Respectfully Submitted Randy Distad, CPRP Parks and Recreation Director and Recording Secretary City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7~ TO: Mayor, Councilmembers and City AdminWrato~ FROM: Randy Distad, Parks and Recreation Director SUBJECT: School and Conference DATE: February 22,2005 INTRODUCTION The Minnesota Recreation and Park Association (MRP A) will be sponsoring an Annual Aquatic Conference and a National Playground Safety Institute. DISCUSSION Patti Norman, Recreation Supervisor is responsible for the City's outdoor pool operations including the hiring and training oflifeguards and water safety instructors. A request is being made to allow Ms. Norman to attend the MRP A Annual Aquatic Conference, which will be held in Bloomington, Minnesota on February 23-24,2005. This conference provides premier educational sessions to professionals who work in aquatics. A request is also being made to send Tom Dubbe1s, who works in the Parks Maintenance Division, to the National Playground Safety Institute in order for him to become trained and a certified playground safety inspector. The playground safety institute will be held in Bloomington, Minnesota on March 16-18, 2005. After completing the course, Mr. Dubbe1s will then share with other Parks Maintenance staff the information that he learns from this playground safety institute. The goal of having Mr. Dubbels attend the course is so that he can become a certified playground safety inspector and is able to thoroughly understand and inspect playground equipment for hazards and ensure compliance with federal and state standards and guidelines. BUDGET IMPACT The MRP A Annual Aquatic Conference's registration fee is $185.00, which included a continental breakfast and lunch on both days of the conference and Continuing Education Units (CEU's). The playground safety institute's registration fee is $440.00, which includes all meals and examination. Funding was identified in the 2005 Outdoor Pool and Park Maintenance budgets for staff to attend the aquatic conference and playground safety institute. ACTION REQUESTED By motion, approve these requests. >g~fu11Y ,!HtJ RGi~ Dfiad, larks and Recreation Director cc: Tom Dubbels Patti Norman 7/ City of Farmington 325 Oak Street Farmington. Minnesota 55024 (651) 463-7111 . (651) 463-2359 www.ci.farmington.mn.us TO: Mayor, Councilmembers, and City Administrato,f)v/,,- SUBJECT: Lena Larson -iJ '\:'1 Public Works Administrative Assistant ~ Adopt Resolution Accepting Donation for the Nike Reuse-A-Shoe Program - Parks and Recreation Department FROM: DATE: February 22,2005 INTRODUCTION A donation for the Nike Reuse-A-Shoe Program has been received from Menasha Corporation, a business located in Lakeville, Minnesota. DISCUSSION Menasha Corporation has generously donated 24 gaylords (large 45" x 45" heavy-duty cardboard boxes) to be used for storing the 5,000 pairs of athletic shoes for the Nike Reuse-A-Shoe Program as they are collected. The value of the gaylords is $500. Staff will communicate the City's appreciation on behalf of the Council to Menasha Corporation for their support of the Reuse-A-Shoe Program. ACTION REQUESTED Approve the attached resolution accepting the donation from Menasha Corporation . RESOLUTION No. R -05 ACCEPTING DONATION FROM MENASHA FOR NIKE REUSE-A-SHOE PROGRAM Pursuant to due call and notice thereof, a regular meeting ofthe City Council ofthe City of Farmington, Minnesota, was held in the Council Chambers of said City on the 22nd day of February, 2005 at 7:00 p.m. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, Menasha Corporation has donated 24 gaylords valued at $500 to be used for the Nike Reuse-A-Shoe athletic shoe collection and recycling program; and, WHEREAS, it is in the best interest of the City to accept such donations. NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby accepts with gratitude the donation of 24 gaylords valued at $500 from Menasha Corporation to be used for the Nike Reuse-A-Shoe Program. This resolution adopted by recorded vote of the Farmington City Council in open session on the 22nd day of February, 2005. Mayor Attested to the day of February 2005. City Administrator SEAL le.. City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrato~ FROM: Randy Distad, Parks and Recreation Director SUBJECT: Capital Outlay DATE: February 22, 2005 INTRODUCTION The City's approved 2005 Capital Outlay Budget identified funding of a new vehicle for the Recreation Division. DISCUSSION Staffhas researched and identified a sports utility vehicle (SUV) to purchase off of the State bid list. The SUV that will be purchased is a 2005 Dodge Durango. This vehicle will be used in a multiple number of ways including allow the hauling of equipment and supplies for programs and activities and allowing a number of staffto travel together to workshops and conferences. BUDGET IMPACT The Adopted 2005 Capital Outlay Budget included funding in the amount of $26,300.00 for a new SUV for the Recreation Division. The cost of the vehicle is $23,542.00. The cost of the vehicle is $2,758.00 under the budgeted amount. ACTION REQUESTED This item is for informational purposes only. ~lYSTJ1iJ ~~ Parks and Recreation Director cc: Patti Norman 7F City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, and City Administrator L~ l!L-- FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Appointment Recommendation - Human Resources/IT Department DATE: February 22, 2005 INTRODUCTION The recruitment and selection process for the appointment of a full-time Information Technology Specialist to fill a full-time position authorized in the 2005 Budget in the HR/IT Department, has been completed. DISCUSSION The City has completed the recruitment, testing, and interview process for an Information Technology Specialist. After a thorough review by a representative of LOGIS and the Human Resources Office, an offer of employment has been made to Mr. Robert Boerboom, subject to ratification by the City Council. Mr. Boerboom has previous computer experience working for Best Buy and is currently working as an MIS technician for Foldcraft Co. His knowledge, skills and qualifications meet the minimum qualifications for the position. BUDGET IMPACT Funding for this position is authorized in the 2005 budget. ACTION REQUESTED Approve the appointment of Mr. Robert Boerboom in the HRIlT Department, effective March 14, 2005. Respectfully Submitted, .,~.. ;f V~~ ; Ii <-1--~':; /." ./ro, /.. _1L-<.:.. '--(.:."; y"" l./'L__v\.(".:vtX..-Ad-L. / Brenda Wendlandt, SPHR Human Resources Director cc: Personnel file City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us ~. TO: Mayor, Councilmembers, City Administrator tv FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Adopt Resolution - No Parking Restriction Ash Street Project DATE: February 22,2005 INTRODUCTION & DISCUSSION The Minnesota Department of Transportation (MnDOT) has reviewed the construction plans for the Ash Street Project. MnDOT has indicated that a condition of approval of the plans is that the Farmington City Council declare a ban for parking on Ash Street because the improvements will not provide adequate width for parking. BUDGET IMPACT None. ACTION REQUESTED Adopt the attached resolution Banning Parking Of Motor Vehicles On Ash Street (CSAH 74) From T.H. 3 to First Street. Respectfully submitted, ~)V\~ Lee M. Mann, P .E. Director of Public Works/City Engineer cc: file RESOLUTION NO. R - 05 BANNING PARKING OF MOTOR VEHICLES ON ASH STREET (CSAH 74) FROM T.H. 3 TO FIRST STREET Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 22nd day of February, 2005 at 7:00 p.m. Members present: Members absent: Member introduced and Member seconded the following resolution: WHEREAS, the City of Farmington has planned the improvement of Ash Street, County State Aid Highway No. 74 from T.H. 3 to First Street in the City of Farmington, Minnesota; and WHEREAS, the City of Farmington will be expending Municipal Street Aid Funds on the improvement of this Street; and WHEREAS, this improvement does not provide adequate width for parking on the street; and approval of the proposed construction as a Municipal State Aid Street project must therefore be conditioned upon certain parking restrictions. NOW THEREFORE, BE IT RESOLVED that: The City of Farmington shall ban the parking of motor vehicles on Ash Street (CSAH 74) at all times. This resolution adopted by recorded vote of the Farmington City Council in open session on the 22nd day of February, 2005. Mayor Attested to the day of February, 2005. City Administrator SEAL 74 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Council Members, City Admilistratorr Lee M. Mann, P.E., Director of Public Works/City Engineer FROM: SUBJECT: Capital Outlay - Public Works DATE: February 22,2005 INTRODUCTION The 2005 budget includes funding for the purchase of a new Tommy lift gate for the Fleet Maintenance Division and for a new extended cab 4X4 pick-up for the Natural Resources Division. DISCUSSION The Tommy lift and pick-up truck are being acquired through the State bid process, which eliminates the requirement to obtain bids. The Tommy lift gate will be installed on the Fleet Maintenance Divisions 1996 ford pick-up. Its purpose is for lifting heavy items into the back of the pick-up bed box. The extended cab 4x4 pick-up truck will be a new addition for the Natural Resource Division. BUDGET IMPACT These items are included in the 2005 budget. ACTION REQUESTED For Council's information. Respectfully submitted, ~ IY(YY7+~ Lee M. Mann, P.E. Director of Public Works/City Engineer cc: file 7/' City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us SUBJECT: Mayor, Councilmembers, City Administrator r Tim Gross, P.E., Assistant City Engineer ~ Authorize Use of Eminent Domain - Ash Street Project TO: FROM: DATE: February 22, 2005 INTRODUCTION Construction easements are needed from various parcels within the Ash Street Phase II Utility Improvement and Street Reconstruction Project area. These easements are necessary to construct the proposed improvements and to transition the grading into the existing yards. DISCUSSION Staff has been in contact with the property owners and is in the process of working out agreements for the acquisition of the necessary easements. As of the writing of this memo, no agreements have yet been finalized. At this time, it is recommended that the Council authorize staff to initiate the condemnation "quick take" process for the easements needed, to insure that the City can begin the Ash Street utility construction at the beginning of April, since the quick take process takes 90 days. Staff will continue to work with the property owners with the goal of reaching agreements for the easements before acquiring the easements through the quick take process becomes necessary. BUDGET IMPACT Settlements with the property owners for the easements would be funded as part of the Ash Street project costs. ACTION REQUESTED Adopt the attached resolution authorizing condemnation of property for public uses with the "quick take" provisions of Minnesota Statute Section 117.042. If an agreement is reached before the 90 days are up and the City needs to take possession of the easements, the quick take provision will not need to be utilized. Respectfully Submitted, ~ Tim Gross, P .E. Assistant City Engineer cc: file Lee M. Mann, P.E., Director of Public Works/City Engineer CITY OF FARMINGTON RESOLUTION NO.: R -05 RESOLUTION AUTHORIZING CONDEMNATION OF EASEMENT FOR PUBLIC PURPOSES Pursuant to due call and notice thereof, a regular meeting ofthe City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 22nd day of February 2005 at 7:00 p.m. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, the City Council of the City of Farmington does hereby determine that it is necessary and for a public use and purpose to acquire the temporary easement legally described on the attached Exhibit "A", subject to engineering modifications, if any, for temporary construction purposes in connection with the Ash Street Phase II Reconstruction Project, City Project No. 2004-047; and, WHEREAS, City staff and consultants have and will continue to work with the property owner(s) to acquire the easement; and, WHEREAS, the City Council finds that development and construction conditions related to the area make it necessary to acquire title to, and possession of, the easement as soon as possible in order for the project to proceed in an efficient, cost effective and expeditious manner. NOW, THEREFORE, be it resolved by the City Council of the City of Farmington, Minnesota: 1. That the City Attorney is authorized to commence eminent domain proceedings pursuant to Minnesota Statutes Chapter 117 to acquire the temporary construction easement legally described on the attached Exhibit "A", subject to engineering modifications, if needed. 2. That the City Attorney is authorized to acquire the necessary property interest pursuant to the "quick take" provisions of Minnesota Statutes Section 117.042. 3. That the Mayor and the City Administrator are authorized to execute all documents necessary, in the opinion of the City Attorney, to effect the acquisition of the necessary property interests. ADOPTED this 22nd day of February, 2005, by the City Council of the City of Farmington. Acting Mayor Attested to the day of February 2005. City Administrator SEAL 115317 EXHIBIT "A" 1R PROPOSED TEMPORARY EASEMENT DESCRIPTION A temporary easement over, under and across that part of the north 176.00 feet of the west 247.67 feet of the Northwest Quarter of the Northwest Quarter of Section 5, Township 113, Range 19, Dakota County, Minnesota, described as commencing at the intersection of the west line of said Northwest Quarter of the Northwest Quarter of Section 5 with the south line of said north 176.00 feet; thence on an assumed bearing of South 89 degrees 45 minutes 26 seconds East, along said south line of the north 176.00 feet, a distance of 97.26 feet to the easterly right of way line of Trunk Highway No. 3 and the point of beginning of the easement to be described; thence continuing South 89 degrees 45 minutes 26 seconds East, along said south line of the north 176.00 feet, a distance of 20.01 feet; thence North 1 degree 49 minutes 12 seconds West a distance of 18.15 feet; thence North 24 degrees 45 minutes 51 seconds East a distance of 49.97 feet; thence North 45 degrees 52 minutes 26 seconds West a distance of 23.00 feet to said easterly right of way line of State Trunk Highway No.3; thence South 44 degrees 07 minutes 34 seconds West, along said right of way of State Trunk Highway No.3, a distance of 36.73 feet to an angle point in said right of way line; thence southerly, along said right of way line, a distance of 53.10 feet to the point of beginning. Said temporary easement to expire A2 PROPOSED TEMPORARY EASEMENT DESCRIPTION A temporary easement over, under and across the south 5.00 feet of Lot 1, EAKEN'S ADDITION TO FARMINGTON, MINNESOTA, according to the recorded plat thereof, Dakota County, Minnesota. Said temporary easements to expire A3 PROPOSED EASEMENT DESCRIPTION A temporary easement over, under and across the south 5.00 feet of Lot 7, Block 3, GREEN-WAY ADDITION "A", FARMINGTON, DAKOTA COUNTY, MINNESOTA, according to the recorded plat thereof, Dakota County, Minnesota. Together with a temporary easement over, under and across the south 5.00 feet of the east half of the vacated alley within said Block 3. Said temporary easements to expire A9 PROPOSED TEMPORARY EASEMENT DESCRIPTION A temporary easement over, under and across the south 5.00 feet of Lot 6, Block 3, "SHEPLEY'S ADDITION TO FARMINGTON MINN.", according to the recorded plat thereof, Dakota County, Minnesota. Said temporary easement is to expire All PROPOSED TEMPORARY EASEMENT DESCRIPTION A temporary easement 120.00 feet of Lot over, under and across the south 10.00 6, MICKELSON'S ADDITION, according to feet of the south the recorded plat 115317 thereof, Dakota County, Minnesota. Said temporary easement to expire A12 PROPOSED TEMPORARY EASEMENT DESCRIPTION A temporary easement over, under and across the north 5.00 feet of the south 38.00 feet of the South 121 feet of the East 13-1/3 rods of the West 53-1/3 rods of the South 24 rods of the Southwest 1/4 of the Southeast 14 of Section 31, Township 114, Range 19, Dakota County, Minnesota, except that part taken for 5th Street. Said temporary easement is to expire A13 PROPOSED TEMPORARY EASEMENT DESCRIPTION A temporary MICKELSON'S Minnesota. easement ADDITION, over, under and according to the across the south 5.00 feet of recorded plat thereof, Dakota Lot 5, County, Said temporary easement is to expire A15 PROPOSED EASEMENT DESCRIPTION A temporary easement over, under and across the south 5.00 feet of Lot 8, Block 3, GREEN-WAY ADDITION "A", FARMINGTON, DAKOTA COUNTY, MINNESOTA, according to the recorded plat thereof, Dakota County, Minnesota. Together with a temporary easement over, under and across the south 5.00 feet of the west half of the vacated alley within said Block 3. Said temporary easements to expire A21 PROPOSED TEMPORARY EASEMENT DESCRIPTION A temporary easement over, under and across the north 10.00 feet of the following described property: The west 19.00 feet of the north 200.00 feet of Lot 5 and the east 87.00 feet of the north 200.00 feet of Lot 6, ALEX. EMPEY'S ADDITION TO FARMINGTON, according to the recorded plat thereof, Dakota County, Minnesota. Said temporary easement is to expire A22 PROPOSED TEMPORARY EASEMENT DESCRIPTION A temporary easement over, under and across the north 10.00 feet of the east 90.00 feet of the west 109.00 feet of the north 151.00 feet of Lot 5, ALEX. EMPEY'S ADDITION TO FARMINGTON, according to the recorded plat thereof, Dakota County, Minnesota. Said temporary easement is to expire A23 PROPOSED TEMPORARY EASEMENT DESCRIPTION A temporary easement over, under and across the north 10.00 feet of the following described property: 115317 The north 200.00 feet of Lot 5, ALEX. EMPEY'S ADDITION TO FARMINGTON, according to the recorded plat thereof, Dakota County, Minnesota, EXCEPT the west 19.00 feet and EXCEPT the east 90.00 feet of the west 109.00 feet of the north 200.00 feet of said Lot 5. Said temporary easement is to expire A24 PROPOSED TEMPORARY EASEMENT DESCRIPTION A temporary easement over, under and across the north 10.00 feet of the following described property: The north 121 feet of the west 4 rods of Lot 4, ALEX. EMPEY'S ADDITION TO FARMINGTON, according to the recorded plat thereof, Dakota County, Minnesota. Said temporary easement to expire r A26 PROPOSED EASEMENT DESCRIPTIONS A permanent easement over, under and across the west 20.00 feet of the following described property: The north 150 feet of the east 100 feet of the west 199 feet of Lot 4, ALEX. EMPEY'S ADDITION TO FARMINGTON, according to the recorded plat thereof, Dakota County, Minnesota. Together with a permanent easement over, under and across the south 10.00 feet of that part of the above described property lying easterly of the east line of the west 20.00 feet of said above described property. Together with a temporary easement over, under and across the north 10.00 feet of that part of said above described property lying easterly of said east line of the west 20.00 feet of said above described property. Said temporary easements to expire A37 PROPOSED TEMPORARY EASEMENT DESCRIPTION A temporary easement over, under and across the east 15.00 feet of the south 28.00 feet of the north 68.00 feet of Lot 1, Block 1, SUNNYSIDE ADDITION TO FARMINGTON, according to the recorded plat thereof, Dakota County, Minnesota. Together with a temporary easement over, under and across the east 30.00 feet of the south 35.00 feet of the north 40.00 feet of said Lot 1. Said temporary easements to expire A38 PROPOSED TEMPORARY EASEMENT DESCRIPTION A temporary easement over, under and across the west 10.00 feet of the north 68.00 feet of the following described property: The south 129 feet of the north 279 feet of the west 93.5 feet of the east 187 feet of Lot 3, ALEX. EMPEY'S ADDITION TO FARMINGTON, according to the recorded plat thereof, Dakota County, Minnesota. Said temporary easement to expire A 41 & A42 115317 PROPOSED TEMPORARY EASEMENT DESCRIPTIONS A temporary easement over, under and across that part of Lot 14, REINARDY ADDITION, according to the recorded plat thereof, Dakota County, Minnesota, lying west of the east 30.00 feet of said Lot 14. Together with a temporary easement over, under and across that part of Lot 15, said REINARDY ADDITION, lying east of the west 30.00 feet of said Lot 15. Said temporary easements to expire A49 PROPOSED TEMPORARY EASEMENT DESCRIPTION A temporary easement over, under and across that part of Lot 8, Block 1, SUNNYSIDE ADDITION TO FARMINGTON, according to the recorded plat thereof, Dakota County, Minnesota, lying southeasterly of a line drawn from a point on the south line of said Lot 8 distant 15.00 feet west of the southeast corner of said Lot 8 to a point on the east line of said Lot 8 distance 15.00 feet north of said southeast corner of Lot 8. Said temporary easement to expire A52 PROPOSED EASEMENT DESCRIPTIONS An easement over, under and across the south 5.00 feet of the north 10.00 feet of Lot 7, Block 4, SUNNYSIDE ADDITION TO FARMINGTON, according to the recorded plat thereof, Dakota County, Minnesota. Together with a temporary easement over, under and across the south 5.00 feet of the north 15.00 feet of said Lot 7. Said temporary easement to expire A53 PROPOSED EASEMENT DESCRIPTIONS An easement over, under and across the south 5.00 feet of the north 10.00 feet of Lot 8, Block 4, SUNNYSIDE ADDITION TO FARMINGTON, according to the recorded plat thereof, Dakota County, Minnesota. Together with a temporary easement over, under and across the south 5.00 feet of the north 15.00 feet of said Lot 8. Said temporary easement to expire A54 PROPOSED EASEMENT DESCRIPTIONS An easement over, under and across the south 5.00 feet of the north 10.00 feet of Lot 9, Block 4, SUNNYSIDE ADDITION TO FARMINGTON, according to the recorded plat thereof, Dakota County, Minnesota. Together with a temporary easement over, under and across the south 5.00 feet of the north 15.00 feet of said Lot 9. Said temporary easement to expire ASS PROPOSED EASEMENT DESCRIPTIONS An easement over, under and across the south 5.00 feet of the north 10.00 feet of 115317 Lot 10, Block 4, SUNNYSIDE ADDITION TO FARMINGTON, according to the recorded plat thereof, Dakota County, Minnesota, except the east 5.00 feet of said Lot 10. Together with a temporary easement over, under and across the south 5.00 feet of the north 15.00 feet of said Lot 10, except the east 5.00 feet of said Lot 10. Said temporary easement to expire A56 PROPOSED TEMPORARY EASEMENT DESCRIPTION A temporary easement over, under and across the following described property: That part of the South 660 feet of the north 1320 feet of the Northeast Quarter of Section 6, Township 113, Range 19, Dakota County, Minnesota, described as commencing at a point on a line drawn parallel to and 660 feet south of the north line of said Northeast Quarter distant 2325.40 feet east of the North and South Quarter line running through said Section 6, thence south and parallel to the east line of said Section 6, a distance of 180 feet; thence east and parallel to the north line of said Northeast Quarter to the westerly right-of-way of State Trunk Highway number 65 (now State Trunk Highway No.3); thence north along said westerly right-of-way line of said Highway to its intersection with a line drawn parallel to and 660 feet south of the north line of said Northeast Quarter; thence west, along the aforementioned and described parallel line, to the point of beginning. Which lies northwesterly of a line drawn from a point on the west line of the above described property distant 5.00 feet south of the northwest corner of said above described property to a point on the north line of said above described property distance 190.00 feet east of said northwest corner of the above described property. Said temporary easement to expire A57 PROPOSED TEMPORARY EASEMENT DESCRIPTION A temporary easement over, under and across that part of Lot 7, Block 2, SUNNYSIDE ADDITION TO FARMINGTON, according to the recorded plat thereof, Dakota County, Minnesota, lying northeasterly of a line drawn from a point on the north line of said Lot 7 distant 15.00 feet west of the northeast corner of said Lot 7 to a point on the east line of said Lot 7 distance 15.00 feet south of said northeast corner of Lot 7. Said temporary easement to expire 115317 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 71 {j FROM: Mayor, Councilmembers, City Administrator~ Lee M. Mann, P.E., Director of Public Works/City Engineer TO: SUBJECT: Approve Change Order - Main Street Phase I Project D~TE: February 22,2005 INTRODUCTION Forwarded herewith for Council's review and consideration is Change Order #3 for the Main Street Phase 1 Proj ect. DISCUSSION Change Order #3 provides for additional material costs in relation to the removal and replacement of an existing storm sewer lateral. Originally it was intended to salvage and reinstall the existing pipe, however, the existing pipe was deteriorated so new pipe had to be used. BUDGET IMPACT The total cost for the change order is $5,132.84. This amount is within the project budget. ACTION REQUESTED Approve by motion, Change Order # 3 for Main Street Phase 1 project in the amount of$5,132.84. Respectfully submitted, 'ozt Yvt ~ Lee M. Mann, P.E. Director of Public Works/City Engineer cc: file . fl. Bonestroo ~ Owner: City of Farmington, 325 Oak St., Farmington, MN 55024 -=- Rosene "'1\11 Anderlik & Contractor: Barbarossa & Sons Inc" 11000 93rd Ave. N., Osseo, MN 55369 1 \J 1 Associates Engineers & Architects Bond Company: St. Paul Fire & Marine Ins. Co. (MN), 385 Washington St., St. Paul, MN 55102 Date February 10,2005 Bond No: SV643 CHANGE ORDER NO. 3 MAIN STREET AREA RECONSTRUCTION - PHASE 1 BRA FILE NO. 141-98-080 A Description of Work This Change Order provides for additional material costs related to the modification of an existing adjacent storm sewer lateral to match into the new storm sewer system in Fourth Street. Contract Unit Total No. Item Unit Quantity Price Amount CHANGE ORDER NO.3 15" RCP CLASS 3 LF 302 $9.54 $2,881.08 2 AGGREGATE BASE, CLASS 5 TN 172.92 $7.80 $1,348.78 3 BULK HEAD AND FILL ABANDONED LINE LF 302 $2.99 $902.98 Total CHANGE ORDER NO.3: $5,132.84 14198080ACH03,xls 7/( City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us FROM: Mayor, Councilmembers, City Administrato~""------ Tim Gross, P .E., Assistant City Engineer ~ TO: SUBJECT: Approve Easement Acquisition - Ash Street Utility & Street Reconstruction project DATE: February 22,2005 INTRODUCTION Staff has completed easement acquisition negotiations with six of the property owners for the Ash Street Utility & Street Reconstruction project. DISCUSSION Permanent utility easements and temporary construction easements are needed for the installation of City utilities and for grading corrections for properties adjacent to the Ash Street Reconstruction project area. BUDGET IMPACT The total amount negotiated for the easement acquisitions for these six properties is $7,950.00. The individual property settlement information is available for review at Council's request. ACTION REQUESTED Approve by motion the acquisition of the above referenced easements for the Ash Street Utility & Street Reconstruction project. Respectfully Submitted, ~ Tim Gross, P .E. Assistant City Engineer cc: file 150.- City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Cooncibnembers, City AdrrrlnistraiO~ FROM: Lisa Shadick, Administrative Services Director SUBJECT: Approve'Therapeutic Massage License DATE: February 22, 2005 INTRODUCTION Pursuant to City Ordinance 3-15-8, a public hearing must be held to issue a Therapeutic Massage License. DISCUSSION Kelly Helleson has submitted an application for a Therapeutic Massage License. The business is located at Reach for the Stars Salon, 308 Oak Street. The required attachments, fees and insurance information have been submitted with the application. Police Chief Siebenaler has reviewed the forms and approved the applications. The application did not need to be reviewed by the Planning Commission, as the business will be located in a B-2 zoning district. BUDGET IMPACT The fees collected are as proposed in the revenue portion of the budget. ACTION REQUIRED Approve a Therapeutic Massage License for Kelly Helleson at 308 Oak Street. Respectfully submitted, ~i?~ Lisa Shadick Administrative Services Director COb City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator ~ FROM: Jen Collova, Natural Resources Specialist~ SUBJECT: NPDES Phase II Annual Report DATE: February 22,2005 INTRODUCTION Staff will be presenting a summary of the City's NPDES Phase II Annual Report and Storm Water Pollution Prevention Program from 2004. DISCUSSION As the Council is aware, the City of Farmington, as a small municipal separate storm sewer system (MS4), is required to implement a Storm Water Pollution Prevention Program (SWPPP) as part of the National Pollutant Discharge Elimination System (NPDES) Phase II requirements. The permit requires an Annual Report, submittal to the Minnesota Pollution Control Agency (MPCA) and a presentation at a public hearing. Submittal of the report will follow the review and comment at the public hearing. The Annual Report includes the following information: - NPDES Phase II Overview - SWPPP Overview - Status of Compliance with Permit Conditions - Appropriateness ofBMP's in the SWPPP - Progress in achieving Measurable Goals The Annual Report must be submitted to the MPCA by March 10,2005. BUDGET IMPACT The NPDES Phase II Program requirements are incorporated in the City's annual budget. ACTION REQUESTED For information only. cc: file lOa.. City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Council Members, \~".--- City Administrator Y v FROM: Lee Smick, AICP City Planner SUBJECT: Adopt Ordinance - Section 10-6-3 (B) 2 subd. C ofthe Sign Code Amending Signs for Nonresidential Uses in Residential Zoning Districts DATE: February 22,2005 INTRODUCTION The City Code currently allows one (1) monument sign for nonresidential uses that are conditionally permitted in residential zoning districts. The Code does not have a provision to allow a second monument sign if a property has more than one street frontage. The new Emmaus Grove Church has expressed an interest in erecting signs at both the entrance on Akin Road and the entrance on Devonport Drive. Currently, only one (1) sign is allowed. DISCUSSION According to the City Code: IO-6-3(2)(c): Permitted Nonresidential Uses: For permitted nonresidential uses, one freestanding monument sign not to exceed fifty (50) square feet in sign area and ten feet (10') in height. Signs shall be located at least ten feet (10') from property lines and in no case shall be permitted within the thirty foot (30') triangle of visibility at street intersections. Wall signs shall not exceed twelve percent (12%) ofthe building facade or three hundred (300) square feet, whichever is less. The Planning Commission reviewed this issue at its meeting on February 8, 2005 and recommended approval of the following text amendment to allow one sign per street frontage, but only if an access was present: IO-6-3(2)(c): Permitted Nonresidential Uses: For permitted nonresidential uses, one freestanding monument sign is allowed per street frontage is allowed if an access drive is present. Each sign shall not te exceed fifty (50) square feet in sign area and ten feet (10') in height. Signs shall be located at least ten feet (10') from property lines and in no case shall be permitted within the thirty foot (30') triangle of visibility at street intersections. Wall signs shall not exceed twelve percent (12%) of the building facade or three hundred (300) square feet, whichever is less. ACTION REQUESTED Adopt the attached ordinance amendment for Section 10-6-3 (B) 2 subd. C to allow one sign per street frontage when an access drive is present for a nonresidential use in the residential zoning district. ..~.....e.spe. ctfu. II Submit~, .1 .~ ;41 _U t-'Lee Smi~k, ~ City Planner CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA ORDINANCE NO. AN ORDINANCE AMENDING SECTION 10-6-3 (SIGNS AND BILLBOARDS) REGARDING SIGNS ALLOWED FOR NON- RESIDENTIAL USES IN RESIDENTIAL ZONING DISTRICTS THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS: SECTION 1. Section 10-6-3 (B)(2)(c) of the Farmington City Code is amended as follows (new text is underlined, deleted text is stRlek): Permitted Nonresidential Uses: For permitted nonresidential uses, one freestanding monument sign is allowed per street frontage is allowed if an access drive is present. Each sign shall not te exceed fifty (50) square feet in sign area and ten feet (10') in height. Signs shall be located at least ten feet (10') from property lines and in no case shall be permitted within the thirty foot (30') triangle of visibility at street intersections. Wall signs shall not exceed twelve percent (12%) of the building facade or three hundred (300) square feet, whichever is less. SECTION 5. Effective Date. This ordinance shall be effective upon its passage and publication according to law. ADOPTED this _day of Farmington. , 2005, by the City Council of the City of CITY OF FARMINGTON By: Kevan Soderberg, Mayor ATTEST: By: David Urbia, City Administrator SEAL By: City Attorney Published in the Farmington Independent the _ day of ,2005. lOb City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Council Members, City Administrator ~ Robin Roland, Finance Director FROM: SUBJECT: Adopt Resolution - Revise 2004 Budget DATE: February 22,2005 INTRODUCTION Staff has done a preliminary review of 2004 revenues and expenditures. The reports are attached with this memo. These numbers are a draft - final revenues and expenditures will come with the audit. DISCUSSION General Fund revenues are below Budget (95.54%) due to reduced building permit revenues and ancillary development fees. Revenues that exceeded budget include Fines and Intergovernmental revenues. General Fund expenditures exceed budget (106.24%) primarily due to the costs of salaries and associated benefits in: 1. planning division and building division due to necessary staffing levels to address a backlog of planning and permitting issues 2. police department due to an exceptional amount of leave hours which were covered by overtime and comp time, and a computational error in the original budget 3. fire department by the amount of additional State Fire Aid which was paid to the Relief Association (actually a zero dollar effect due to the corresponding additional revenue) 4. streets division due to the difference between where salaries were budgeted and where hours were actually worked 5. parks and recreation department due to overtime, comp time and seasonal staffing required for programs, in excess of expected need. This preliminary analysis shows a net reduction to the fund balance of approximately $647,469, decreasing the fund balance to 21.4 % of annual expenditures. At the budget workshop in October, staff and council discussed the option of allocating investment income to the General fund in order that the revenue shortfall created by the lack of building permits would have a lesser impact on the fund balance. Staff did not modify the revised budget in December to reflect that option, but is proposing amending the revised budget with the attached resolution. The resolution calls for all investment income generated by the City's pooled cash and investment portfolio for 2004 to be allocated 75% to the General Fund and 25% to the Water Fund. Given preliminary analysis, this would reduce the impact on the fund balance by $160,000 and bring the fund balance to approximately 25% of annual expenditures. ACTION REQUIRED Adopt the attached resolution revIsmg the 2004 budget to reflect an allocation of investment income as discussed at the October budget workshop. Respectfully submitted, Jffi-j!/,I .' Robin Roland Finance Director RESOLUTION NO. R -05 REVISING THE 2004 BUDGET AS ADOPTED BY RESOLUTION 90-03 AND AMENDED BY RESOLUTION 105-04 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 22nd day of February 2005 at 7:00 p.m. Members Present: Members Absent: Member _ introduced and Member _ seconded the following: WHEREAS, the City of Farmington Ordinance Chapter 7, Section 1-7-3 allows for the amendment/revision of the annual operating budget, and, WHEREAS, it is the stated desire of the City Council to address any revenue shortfall in the 2004 General fund budget with a one time funding shift, and WHEREAS, the revised 2004 budget adopted by resolution 105-04 did not correctly reflect the allocation of investment income as previously requested by the Council. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Farmington, that the 2004 General fund, Recreation Operating Special Revenue fund and Enterprise fund budgets shall be amended to allocate investment income only to the General Fund and the Water fund in the ratio of75% of income to the General Fund and 25% of income to the Water fund with all other funds receiving no allocation of investment income. This resolution adopted by recorded vote of the Farmington City Council in open session on the 22nd of February, 2005. Mayor City Administrator CITY OF FARMINGTON SUMMARY OF REVENUES AS OF DECEMBER 31, 2004 100,00 % Year Complete .......... .......... '::,:: :It'eI\liS: >>):) ........... . ........... . ........... . .......... . . . . . . . . . . . . . >><<::>> <>:~QQ4<}> ........ ... :::~~ffl,~~~T: /:: ~AA~ : : ::: :n~~~q~~m:: : :$UOGET) ::CURReHt:: : ::vnn : :: :::>2~04>:::):: :no.: : : ::: ,))20GS)) $ $ $ % $ % GENERAL FUND Property Taxes 3,544,462 1,737,944 3,544,462 100.00 3,177,195 99.66 Licenses/Permits 957,662 23,151 750,549 78.37 1,327,379 105.34 Fines 79,000 6,701 81,503 103.17 70,419 87.91 Intergovernment Revenue 321,000 18,619 402,728 125.46 515,874 106.22 Charges for Service 485,200 198,872 440,796 90.85 433,141 120.73 Miscellaneous 355,500 16,759 252,863 71.13 159,130 48.15 Transfers 310,000 25 833 310,000 100.00 225.000 100.00 Total General Fund 6,052,824 2,027,879 5,782,901 95.54 5,908.138 99.66 SPECIAL REVENUE HRA Operating Fund 315,181 18,238 325,261 103.20 24,816 90.24 Police Forfeitures Fund 8,050 2,508 10,736 133.37 12,322 122.61 Park Improvement Fund 151,700 83,605 278,628 183.67 104,503 68.53 Recreation Operating Fund 267,700 47,205 267,696 100.00 259,294 102.69 ENTERPRISE FUNDS Ice Arena 284,829 65,222 248,965 87.41 257,181 107.92 Liquor Operations 3,107,259 359,466 3,039,394 97.82 2,713,932 95.59 Sewer 1,363,116 134,620 1,252,835 91.91 1,530,083 117.88 Solid Waste 1,496,575 206,902 1,541,945 103.03 1,202,953 88.55 Storm Water 259,575 34,042 285,412 109.95 246,866 94.95 Water 1,587 332 148,556 1,440,643 90.76 1 482,949 82.85 Total Revenues 14,894,141 3,128,243 14474,416 97.18 13 743,037 97.09 CITY OF FARMINGTON SUMMARY OF EXPENDITURES AS OF DECEMBER 31, 2004 ............ .. . . . . . . . . . . . . ............. . " ::Htt~$::: .. GENERAL FUND ))L)): : : : >=:>2QQ4UHU ::::>>> : :: :H:u.U)~et/ :HCU.~~NTH ... $ $ $ Administration HR/IT Finance Community Development Police Fire Public Works Parks & Recreation Transfers Out Total General Fund SPECIAL REVENUE HRA Operating Police Forfeitures Fund Park Improvement Fund Senior Center Swimming Pool ENTERPRISE FUNDS Ice Arena Liquor Operations Sewer Solid Waste Storm Water Water Utility Total Expenditures 575,929 237,593 391,137 613,701 1,938,042 431,688 893,561 798,173 173,000 6,052,824 289,180 11 ,253 219,604 126,651 134,180 262,516 3,091,087 3,586,056 1,512,401 378,543 2,460,661 66,061 16,649 29,942 70,326 241 ,434 69,859 (2,324 ) 78,112 43,250 613,309 2,112 730 11,633 17,397 864 27,706 404,945 123,129 130,443 40,600 1,330,112 567,170 236,317 398,622 656,645 2,122,044 458,586 928,828 889,158 173,000 6,430,370 280,170 10,396 295,728 145,779 133,667 277 ,297 3,036,607 3,051,826 1,601,351 280,547 2,015,976 18,124,956 2,702,980 17,559,714 :iil~~:i~~mi ............. . .. .... % 98.48 99.46 101.91 107.00 1 09.49 106.23 103.95 111 .40 100.00 106.24 96.88 92.38 134.66 115.10 99.62 105.63 98.24 85.10 105.88 74.11 81.93 ::200M// HPERtitNt= . ..-.... .... ...... ........ .. ,..... .................. HVTtLHH //2003// ................... ....... . .. . $ 627,130 242,171 379,716 673,628 1,971,980 442,786 888,829 874,734 166,000 6,266,974 82,348 6,522 149,809 142,472 120,049 269,646 2,637,386 1,321,986 1,515,960 260,697 1,214,023 96.88 13,987,872 % 103.21 97.31 101.87 115.70 105.83 105.76 99.57 112.72 100.00 105.71 107.59 81.02 111.38 116.24 100.70 107.57 96.73 101.81 107.16 124.01 113.77 104.73 Values Statement Excellence and Quality in the Delivery of Services We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional and cost-effective manner. Fiscal Responsibility We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Ethics and Integrity We believe that ethics and integrity are the foundation blocks of public trust and confidence and that all meaningful relationships are built on these values. Open and Honest Communication We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. Cooperation and Teamwork We believe that the public is best served when departments and employees work cooperatively as a team rather than at cross purposes. Visionary Leadership and Planning We believe that the very essence of leadership is to be visionary and to plan for the future. Positive Relations with the Community We believe that positive relations with the community and public we serve leads to positive, involved, and active citizens. Professionalism We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees.