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HomeMy WebLinkAbout01.22.91 Council Packet AGENDA COUNCIL MEETING REGULAR JANUARY 22, 1991 1. CALL TO ORDER 2. APPROVE AGENDA 3. APPROVE MINUTES a. January 7, 1991 - Regular 4. CITIZENS COMMENTS 5. PUBLIC HEARINGS 6. PETITIONS, REQUESTS AND COMMUNICATIONS a. 1991 CDBG Application 7. ORDINANCES AND RESOLUTIONS a. Consider Bids - Fire Department Mini Pumper 8. UNFINISHED BUSINESS a. Appointments to Boards and Commissions b. Sewer Bill Adjustment - Farmington Car Wash c. VRWMO Southeast Area Storm Sewer Project Public Hearing d. Council Workshops e. Assessment Roll Amendment - Project 89-3 - Alice Falls 9. NEW BUSINESS a. Donation by the American Legion and VFW b. Personnel Policy - Employee Contact c. Sewer Service Fee Refund - 1006 3rd Street 10. MISCELLANEOUS a. Demolition of McVicker Building b. Speed Limit Signs - Alleys between 3rd and 4th and Spruce and Walnut Streets c. Utility Permit Ordinance 11. CONSENT AGENDA a. School/Conference Request - Public Works b. School/Conference Request - Police Department c. School/Conference Request - Police Department d. School/Conference Request - Administration e. School/Conference Request - Solid Waste f. Approve Payment of the Bills 12. ADJOURN AGENDA REQUEST FORM 6a. ITEM NO. NAME: Jerry Henricks DEPARTMENT: HRA DATE: January 15, 1991 MEETING DATE: January 22, 1991 CATEGORY: Petitions, Requests and Communications SUBJECT: 1991 CDBG Application EXPLANATION: Consider Proposals and Priorities REFERENCE MATERIAL/RESPONSIBILITY: Application - Jerry Henricks REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Development Committee k"v\-12-14-A-LiCia) SIGNATURE Or' MEMO TO: MAYOR AND COUNCIL SUBJECT: COMMUNITY DEVELOPMENT BLOCK GRANT DATE: JANUARY 17, 1991 As you are aware, the City of Farmington is an Entitlement City in respect to the CDBG funds. As an entitlement city, the city shares funds from CDBG on a biannual basis with three other cities, Lakeville, Rosemount and Hastings. In 1991 Farmington's share of CDBG funds will be $91,200. I would like the City Council to review two requests for CDBG funding for 1991. The first priority is the purchase of the Raymond and Doreen Larson property located at 213 Oak Street. The purpose for this property acquisition is to eliminate the easements on the Exchange Bank Building property. Various developers who have expressed an interest in rehabilitation of the Exchange Bank Building have suggested that the easements create major obstacles for their rehabilitation efforts. If the Larson property at 213 Oak Street was acquired, this easement problem would be eliminated. The easements mentioned above are the 9 foot stair- ways access for the Larson's to their living quarters above the former Larson Electric Store and a 25 foot easement in the backyard of the Larson building. The second priority is the acquisition of the Hilda Larson property at 109 Elm Street. This property is located in the area commonly referred to as Elm Park. By acquiring the Larson property, residential slum and blighted conditions in the area would be eliminated. This would assist in the success of the Elm Park project by reducing TIF funds necessary in the acquisition process. Hilda Larson's property is an important element in the Elm Park project. The financial breakdown of these proposals are as follows: 1. Ray and Doreen Larson property 213 Oak Street Estimated Acquisition Cost $72,700. Closing Costs 3,500. Relocation 15,000. TOTAL $91,200. 2. Hilda Larson Property 109 Elm Street Estimated Acquisition Cost $68,000. Closing costs and appraisal 2,500. Relocation 17,000. Demolition/Clearance 3,700. TOTAL $91,200. It should be understood by the Council that by including both properties on the application form, the City Council can reverse the priority should the need arise. The Dakota County HRA is requesting that the City of Farmington sign an agreement requiring the City to repay the CDBG funds should no progress on the renovation of the Ray Larson building occur within 2 years of the time CDBG funds have been provided to the City. Kari Gill stated the reimbursement could be delayed if the City could illustrate that development efforts had occurred. A time schedule for the CDBG application process is as follows: Date Event 1. January 24, 1991 City passes resolution approving application for the CDBG funds. 2. January 25, 1991 Dakota County HRA gathers CDBG application forms and prepares preliminary statements. 3. January 25, 1991 - Environmental review prepared and published. February 22, 1991 4. February 7, 1991 Preliminary statement is published with Notice of Public Hearing. 5. February 26, 1991 Public Hearing held and Final Statement and Request for Release of Funds approved by the County Board. 6. March 1, 1991 - HUD review period, also submitted for comments March 31, 1991 to Metro Council and State Planning. 7. April 9 or 16, 1991 Grant agreement between Dakota County and HUD executed. Grant funds released. 8. Mid April, 1991 Funds become available for local projects. Please recognize that this is a tentative schedule with the possibility of date changes. An example, the City of Farmington 1989 CDBG monies was not available for the City until May of 1989. The CDBG application must be completed, approved by the City Council and submitted to the Dakota County HRA by January 24, 1991. The actual date of application submittal to HUD for funding is February 1991 by Dakota County. If there are any questions, do not hesitate to contact me. -tb4A(LaL a . %1t)" Gerald A. Henricks 441 l HRA Executive Director GAH/sm cc: HRA Members Ernie Darflinger Larry Thompson Development Committee file PROPOSED RESOLUTION APPROVING COMMUNITY DEVELOPMENT PROPOSAL FOR FISCAL YEAR 1991 1. 213 OAK STREET 2. 109 ELM STREET Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Civic Center of said City on the 22nd day of January, 1991 at 7:00 P.M. The following members were present: The following members were absent : Member introduced and Member seconded the following resolution: WHEREAS, pursuant to Federal Housing and Community Development legislation, Dakota County is eligible for HUD Community Development Block Grant (CDBG) entitlement funding as an urban county; and WHEREAS, local units of government within Dakota County are to receive CDBG funds for eligible projects as defined by State and Federal laws; and WHEREAS, one of the goals and objectives of the Farmington Housing and Redevelopment Authority (HRA) under the Municipal Housing and Redevelopment Act is the elimination of blighted, deteriorated or deteriorating areas located within the City of Farmington, Minnesota; and WHEREAS, the HRA desires to undertake a program utilizing Community Development Block Grant funds involving the elimination of blighted and deteriorated areas, including the property legally described as: 1. West 30 feet of the following: Part of Lots 4 and 5, Block 22, commencing Southeast corner Lot 5, West 100 feet, North 70 feet, East 20 feet, South 1 foot, East 80 feet to East line, Lot 5, South 69 feet to beginning. 2. Lot 9, Block 18. located within the City of Farmington in Dakota County, Minnesota. WHEREAS, such property is presently located within the City's redevelopment district. NOW THEREFORE, BE IT RESOLVED that: 1. The real property described above constitutes a blighted or deteriorated area in that such property includes a building which, by reason of dilapidation, obsolescence, faulty arrangement or design, obsolete layout, or a combination of these or other factors, is detrimental to the safety, health, morals or welfare of the City of Farmington, Minnesota. 2. The expenditure of Community Development Block Grant funds to eliminate such blight and deterioration is beneficial to and in the best interest of the residents of the City of Farmington, Minnesota. 3. The attached Community Development Block Grant Proposal is hereby approved. BE IT FURTHER RESOLVED that the Administrator is hereby authorized and directed to execute the appropriate documents. This resolution adopted by recorded vote of the Farmington City Council in open session on the 22nd day of January, 1991. Dakota County Community Development Block Grant Proposal Fiscal Year 1990 City of Farmington HRA Development District Legal Name of Applicant Community Development District 325 Oak Street Legal Address of Applicant Farmington Minnesota 55024 City State Zip Gerald A. Henricks Contact Person FHRA Executive Director 612 ) 463-7111 Title Phone Number 1. Ray & Doreen Larson Building Acquisition/Renovation 2. Hilda Larson Residence Acquisition/Demolition Project Name 1. Acquisition of the Ray and Doreen Larson building, renovation and potential future use of building, elimination of restrictive easements on the Exchange Bank buildinz. 2. Acquisition/Demolition of Hilda Larson residence, elimination of a blighted condition, prepare site for potential future use. Brief Description of Project $91.200. Amount Requested 1. Has this project received funding CDBG before? u Yes u No 2. Project duration: uOne Year El Other (Specify) : Proposed beginning date: 6-1-91 Proposed completion date: 12-31-91 3. Grant funds will be used for: j Acquisition ux Clearance Activities u Disposition El Economic Development El Planning El Public Facilities El Public Services F1 Rehabilitation Other (Specify) : Relocation 4. Federal objective addressed (attach documentation) : El Benefit to low and moderate income persons El Aid in the prevention or elimination of slums and blight I:1 Alleviation of urgent community development need 5. General description of the project (include project goals and importance to community) : 1. Ray and Doreen Larson buildings 213 Oak Street, controls several access easements to the Exchange Bank building, on the National Registry, which restrict the abiilty of the City of Farmington to encourage developers to rehabilitate the Exchange Bank Building. Thereby preventing the future potential utilization of the Exchange Bank Building. By purchasing_ the Ray & Doreen Larson buildings the easement would be eliminated and rehabilitation of both buildings would be possible. Also, the Larson building is of a similar architectural style as the Exchange Bank Building. 2. The acquisition/demolition of the Hilda Laron residence would assist in the elimination of a blighted condition. The Hilda Larson residence is within the HRA Redevelopment District. Several of the blighted structures in this area, Elm Park, have been acquired and demolished. The acquisition/demolition of the Hilda Larson residence, 109 Elm STreet, would have one remaining substandard structure to be acquired/demolished. This remaining structure will be acquired by the Farmington HRA in the future providing the opportunity to encourage future development activity in this area. Should the City/HRA be unable to encourage a developer to enter into an agreement for rehabilitation of the building, the City would propose to redirect the CDBG funds to the acquisition of the property at 109 Elm Street. - . 6. Description of project area (attach map) : 1. W. 30 ft of the following: Pt of lots 4 & 5, block 22 commencing from the SE corner of lot 5 W 100 ft N 70 ft E 20 ft S 1 ft E 80 ft to E line of lot 5 S 69 ft to beginning, lot 5, block 22. 2. Lot 9. Block 18 7. Persons benefiting: 1.2 Total number of persons benefiting: 2.1 Percentage of low/moderate income: 1.0 2.1 % 8. Construction schedule: ill Not Applicable Applicable If applicable: Estimated date construction will begin: Estimated date construction will be completed: 9. Project cost: Total project cost: $ 91,200. Amount of C.D. Grant requested: $ 91,200. (Percentage of total project cost) : 100 Source and amount of other revenue: 10. Budget summary by activity: Activity CDBG Other/List Source Total 1. Acquisition $ 72,700. $ $ 72,700. Closing costs & appraisal 3,500. 3,500. Relocation 15,000. 15,000. TOTAL $91,200. $ 91,200. 2. Acquisition $68,000. $ 68,000. Closing costs & appraisal 2,500. 2,500. Relocation 17,000. 17,000. Demolition/Clearance 3,700. 3,700 TOTAL $91,200. $ 91,200. 1 - 3 - 11. Additional supporting items submitted with proposal (check if attached) : D. Benefit documentation (see question 4) u Resolution of governing body requesting grant LI— Additional project information uMap or sketch outlining project area Q Professional 's certification of feasibility and accuracy of scope and budget (engineer's, architect's, etc.) LI Letters in support of project/or letters of commitment Q Other (Specify) : Certification I certify that the statements and application requirements of this official pro- posal are correct and that this proposal contains no misrepresentation or falsi- fications, omissions or concealment of material facts and that the information given is true and complete to the best of my knowledge and belief, and that no bids have been awarded, contract executed , or construction begun on the proposed project. January 22, 1991 Sign ure of/Auth ized Official Date City Administrator Title AGENDA REQUEST FORM ITEM NO. a NAME: Daniel M. Siebenaler DEPARTMENT: Police DATE: January 3 , 1991 MEETING DATE: January 21 , 1991 CATEGORY: New Business SUBJECT: Donation by American Legion and VFW EXPLANATION: Donation of cash towards purchase and service of a cellular telephone for the Farmington Police Department . REFERENCE MATERIAL/RESPONSIBILITY: See Memo REFERRED TO: (NAME) DEPARTMENT: Larry Thompson City Administrator Wayne Henneke Finance Director SIGNATURE MEMO TO: Mayor and Council SUBJECT: Donations DATE : January 3 , 1991 In the past the City Council has encouraged staff members to seek alternative financing for project and Capital Improvement items. One item appropriate for such contribution is the cellular telephone indicated in the five year C.I .P . for the police department. I have approached the Farmington VFW and have requested them to purchase and donate a cellular phone to the police depart- ment. The VFW has generously donated $750. to pay for that phone. When considering a cellular phone system, equipment is only one part of the expense . Ongoing service and maintenance is a major consideration. I approached the Farmington American Legion and requested an amount equal to two years of service and maintenance. The American Legion has also generously contributed $700. The cellular phone is a valuable tool in law enforcement, in that it allows an officer to spend more time on the street . Such things as juvenile problems , public assists and inter- agency communication are completed on the street . I believe a cellular phone will be a valuable addition to our equipment inventory. I recommend the Farmington City Council accept the generous contributions of the American Legion and the VFW of Farmington. I also request authorization to follow through with the purchase and installation of the cellular phone. If you have any questions , feel free to contact me at your convenience. Adib Daniel M. Siebenaler Chief of Police DMS/m