HomeMy WebLinkAbout03.18.91 Council Packet AGENDA
COUNCIL MEETING
REGULAR
MARCH 18, 1991
1. CALL TO ORDER
2. APPROVE AGENDA
3. APPROVE MINUTES
a. March 4, 1991 - Regular
b. March 8, 1991 - Special
c. March 9, 1991 - Special
4. CITIZENS COMMENTS
5. PUBLIC HEARINGS
a. Set Public Hearing - Project 91-1 - 1991 Street and Utility Improvements
6. PETITIONS, REQUESTS AND COMMUNICATIONS
7. ORDINANCES AND RESOLUTIONS
a. Accept Donation from Kasota Boosters to DARE Program
8. UNFINISHED BUSINESS
a. Lease of 308 Elm Street
b. Specifications for Demolition of 317-325 3rd Street- McVicker Buildings
c. Project 87-7 - Fairground Utility Improvement - Service Agreement with NSP
d. 5 Year MSA Plan
e. Assessment Policy
f. Amendments to VRWMC Joint Powers Agreement
g. S.E. Area Storm Sewer Project
9. NEW BUSINESS
a. Municipal Water Use
b. Project Extension Deadline - Dakota County Estates Sixth Addition
c. Spring Clean Up Day
d. Solid Waste Collection Route Change
e. City Space Needs Funding
f. Approve Agreement with County for GIS
10. MISCELLANEOUS
a. 1991/1992 Operating Budget
11. CONSENT AGENDA
a. Disposition of City Property - Fire Department Lawnmower
b. Approve Grant Agreement with Metropolitan Council
c. School/Conference Request - Fire Department
d. Accept Donation of Lawnmower to City
e. School/Conference Request - Public Works
f. School/Conference Request - Engineering
g. Approve Payment of the Bills
12. ADJOURN
AGENDA REQUEST FORM
ITEM NO. a_
NAME: Daniel M . Siebenaler
DEPARTMENT: Police
DATE: March 11 , 1991
MEETING DATE: March 18 , 1991
CATEGORY: Resolutions
SUBJECT Acceptance of donation
EXPLANATION: $3 , 000 . donation from Kasota Boosters towards
D .A .R .E .
REFERENCE MATERIAL/RESPONSIBILITY: Resolution
REFERRED TO: (NAME) DEPARTMENT:
Larry Thompson City Administrator
Wayne Henneke Finance Director
Aeeee- ,,
SI
1
AGENDA REQUEST FORM
ITEM NO. ICIKA
NAME: Tom Kaldunski
DEPARTMENT: Public Works/Engineering
11`
DATE: March 11, 1991 /&";2
MEETING DATE: March 18, 1991
CATEGORY: Unfinished Business
SUBJECT= 1991 - 5 Year MSA Plan
EXPLANATION: The City must submit a 5 year Municipal State Aid Plan
for 1991-1996.
REFERENCE MATERS/RESPONSIBILITY: Memo - Tom Kaldunski
REFERRED TO: (NAME) DEPARTMENT:
Larry Thompson Administration
Wayne Henneke Finance
Tom Kaldunski Public Works/Engineering
SIGNATU11‘42 $1(
MEMO TO: MAYOR AND COUNCIL
SUBJECT: 5 YEAR MUNICIPAL STATE AID (MSA) PLAN
DATE: MARCH 14, 1991
I have completed my review of the City's 5 Year Capital Improvement Plan for the
City's MSA streets. I will be presenting a report to the Council at the March 18th
meeting. This memo is intended to outline the 1991-1995 CIP. I have incorporated
the Council's input, Dakota County 5 Year CIP and staff recommendation into this
report.
The City's current annual MSA allocation is $270,000 per year. For this report, it
is estimated that the City will have $1,369,963.23 of MSA funds available in 1991 -
1995. A copy of the MSA 5 Year CIP will be distributed with this memo. In addition,
the City has $84,000 available in Federal Aid Urban (FAU) allocation for 1991 con-
struction. (See attached.) It appears that this is the last year the City of
Farmington will be eligible for an FAU allocation unless Congress extends the program.
In order to utilize the entire FAU allocation, a project must be initiated in 1991.
Staff recommends that the City consider the designation of Spruce Street as an FAU
route. This would allow the use of the funds in 1991, provided the route is approved
by the Federal Highway Administration and MnDOT.
The projects planned for 1991 are:
1) Paving of shoulders along CSAH 31 from 195th Street
to 183rd Street by Dakota County. (No City funds.)
2) Construction of a 9 ton road at 208th Street to
service the proposed middle school.
Construction of 208th Street will not be on the Municipal State Aid designated system,
however, the City can utilize MSA funds off the system. Attached is some information
from MnDOT Office of State Aid which indicates that it does not financially harm the
City, in fact, it helps the City continue receiving needs for 20 years on an MSA
route that is not constructed in lieu of the off system construction. It should be
noted that 208th Street cannot be designated as a State Aid route because it is not
completely within the City limits.
The project planned for 1992 is the construction of a 9 ton road on 195th Street
(County Road 64) from the west edge of Fair Hills to the existing point by Akin Road
Elementary School. This project will be funded 45% by the City, 55% by the County.
It is recommended to designate 195th Street between Flagstaff Avenue and Essex Avenue
as an MSA route. This would be done when the 1991 Certification of Mileage is done
in January of 1992.
The project planned for 1993 is the construction of a 9 ton road on 195th Street
(County Road 64) from CSAH 31 (Akin Road) to TH 3. The City had considered designating
this as a Municipal State Aid Road, however, it is not possible to designate MSA
streets outside of the City. I contacted the Dakota County Highway Engineer to see
if the County would consider designating CSAH 64 on the east portion of this segment.
The County does not have any balance of CSAR mileage to utilize, therefore, this
project will not be on the City's MSA system. The funding for this project will be
45% City/55% County within the City limits. The segment constructed in Empire Township
will be through 100% County funding. The City will utilize MSA funds off system as
previously outlined in this memo.
The project planned for 1994 is the reconstruction of Ash Street (CSAH 74) as a 9 ton
road from the railroad tracks (including rubberized crossings) to TH 3. This project
will be funded 45% City/55% County. It is important that this project be coordinated
with the southeast stormwater management project. This project will be an off system
expenditure of MSA funds as previously outlined.
The project planned for 1995 is the reconstruction of Walnut Street from 4th Street to
TH 3/50. This project will be a 9 ton road design. This project will utilize City
MSA funding.
It should be noted that the City will utilize assessments to some degree in all of the
projects outlined in the CIP. These assessments will help the City establish its
Road and Bridge Fund to assist in reconstruction of non MSA streets. All assessments
will be in accordance with the Council's policy.
The City Council should be aware that the proposed MSA 5 Year CIP does not include any
improvements on Essex Avenue in this 5 year time frame. This deviation was done by
Council directive. It has been done because Dakota County has expressed an interest
in its 5 Year CIP to assist the City in constructing Essex Avenue from 190th Street to
TH 50 to CSAH 74 at some point in time in 1995 and beyond. The City is willing to
delay the construction at this time in order to receive 55% County funding in the future.
This reduces the City share from 100% funding to 45%. The Council can make adjustments
in the MSA 5 Year CIP on an annual basis. The proposed improvements in the current
CIP are not locked in until the Council has awarded a contract. It is expected that
needs can change due to other influences such as the southeast stormwater management
project affects the timing of Ash Street improvements, and the City has some flexibility
in the Plan.
Attached you will find a projection of the City's MSA account balance. This table
outlines the current balance of the account, projected annual allocations and annual
expenditures as outlined in this report. It should be noted that the account balance
cannot exceed 2 times the annual allocation (estimated at $540,000) or the City will
be penalized. The MSA system is designed to encourage cities to plan annual improve-
ment projects.
It is my recommendation that the City Council approve the 1991-1995 Municipal State
Aid Capital Improvement Plan. It is also recommended that the City Council consider
the authorization of a feasibility study for the proposed street improvements on
208th Street adjacent to the proposed middle school. It is my understanding that the
school district is working towards the platting of the middle school in 1991. It
will be necessary to prepare a feasibility study for utility improvements in the
vicinity of the middle school in the near future.
/%1
Tho s J. Kaldunski
City Engineer
cc: file
Department Heads
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A comparison of spending M.S.A. funds on a M.S .A.S . system to an off-
system expenditure. (T.H. or C.S.A.H. ) This comparison is made by
assuming that a needs loss per year is equally the same as constructing
the street. In this example, a street width of 44 feet with a needs and
construction cost of $600, 000 per mile is used for a period of 20- years.
This is the amount of time it takes before complete needs can be reinstated.
OFF-SYSTEM EXPENDITURE
A. Spending M.S.A. funds on a C.S.A.H. or T.H. lowers the unencumbered
construction fund balance so that a benefit is received from a
smaller negative needs adjustment. The result is a $12 , 000, 000 gain
in needs.
$600, 000 Expenditure X 20 years = a $12 , 000 , 000 gain in needs.
B. A 10 year negative needs adjustment is made for an off-system
expenditure which results a $6, 000 , 000 loss of needs.
$600 , 000 Expenditure X 10 years = a $6, 000 , 000 negative needs
adjustment.
C. M.S.A. streets continue to receive complete needs since none were
upgraded which results in a $12 , 000 , 000 gain in needs.
$600 , 000 Expenditure X 20 years = a $12 , 000, 000 gain.
OFF-SYSTEM - TOTAL AFFECT
A. + $12 , 000, 000
B. - 6, 000, 000
C. + 12 , 000 , 000
Total $18 , 000, 000 Gain in needs.
Since $1, 000 of needs in 1990 equalled approximately $42 . 00 in
apportionment, then
$18 , 000, 000
X $42 . 00 = A $756, 000 apportionment gain in 20 years.
$1, 000
ON-SYSTEM EXPENDITURE
A. If funds would be used for construction on a M.S.A. street,
complete needs would be changed to none for 20 years and result
in a loss of needs.
$600, 000 Expenditure X 20 years = a $12 , 000, 000 loss in needs.
B. An expenditure lowers the unencumbered balance for 20 years so
that a benefit is received from a smaller negative needs adjustment.
$600, 000 Expenditure X 20 years = a $12, 000, 000 gain in needs.
ON-SYSTEM - TOTAL AFFECT
A. + $12 , 000,000
B. - 12 , 000, 000
Total $ 0 No gain in needs and apportionment.
T) CONSTRUCTION FUND BALANCES
If a municipality continually has a construction fund
balance resulting in a needs adjustment as required by
screening committee resolution, that adjustment can be
tempered if a city elects to use their Municipal State Aid
construction funds to pay the city's share of local costs on
a Trunk Highway or County State Aid construction project.
The amount of money expended will reduce the Municipal State
Aid construction account balance.
However, if a city so elects to use their Municipal State
Aid construction funds in such a manner, then an off-system
expenditures adjustment is made per screening committee
resolution to compensate for not reducing the needs which
would have been done if construction funds were used to
improve their Municipal State Aid Street system.
An off-system expenditure can be beneficial when it reduces
a city's construction fund balance but in the same instance
it requires an adjustment to the needs because it was used
for other than improvement to the Municipal State Aid Street
system and therefore does not reduce the city's needs in
comparison to those cities that are improving their
Municipal State Aid Street system.
PROJECTION OF MSA'S ACCOUNT BALANCE
CITY OF FARMINGTON, MINNESOTA
Date Allocations Expenditure Location Balance
March 1, 1991 $ 0 $ 0 $289,963.23
Summer 1991 0 289,000. 208th St. 1,000.00
(1st Yr.)
January 1, 1992 $270,000.00 0 271,000.00
Spring 1992 0 95,000. 208th St. 176,000.00
(2nd yr.)
Summer 1992 0 68,000. 195th St. 108,000.00
W. of CR 31
January 1, 1993 $270,000.00 0 378,000.00
Summer 1993 0 288,000. 195th St. 90,000.00
E. of CR 31
January 1, 1994 $270,000.00 0 360,000.00
Summer 1994 0 338,000.00 22,000.00
January 1995 $270,000.00 0 292,000.00
Summer 1995 0 253,000. Walnut St. 39,000.00
4th to 8th
Maximun Account Balance with Penalty - 2 X Annual Allocation
2 X 270,000 = $540,000.
Estimated Total MSA Funds Available 1991-1995 - $ 1,369,963.23
Estimated Total MSA Expenditures 1991-1995 - $ 1,331,000.00
Attachment 3
Y
MUNICIPAL STATE AID STREET SYSTEM
5 Year Construction Program for Farmington, Minnesota
(State Aid Expenditures Only)
REVENUE
Present State Aid Construction Balance March 1, 1991 = $289,963.23
Estimated Annual Construction Allotment $ 270,000 x 4 = $1,080,000.00
Estimated Total State Aid Allotment for Programming Purposes = $1,369,963.23
Estimated Expenditures
Year Estimated
of State Aid
Expenditure Termini Project Description Expenditure
1991 On 208th Street Street construction of 9 ton $ 334,000
From CSAH 31 urban street - 2 lanes, 44' (off system)
To E. edge of School Property wide with storm sewer
Length 0.47 miles
1992 On 195th St. (CR 64) Street construction of 9 ton 67,500
From A pt. 900' w of CSAH 31 urban street - 2 lanes, 44' (on system)
To A pt. ' w of CSAH 31 wide with storm sewer (Joint
Length 0.40 miles project with County.)
1993 On 195th Street (C.R.64) Street construction of 9 ton 288,000
From CSAH 31 (Akin Road ) urban street - 2 lanes, 44' (off system)
To T.H. 3 wide with storm sewer (Joint
Length 1.75 miles project with County.)
(C.R. 74)
1994 On 220th St. (Ash Street) Street construction of 9 ton 338,000
From RR Tracks (incl. X-ng) urban street - 2 lanes, 44' (off system)
To T.H. 3 wide with storm sewer (Joint
Length 0.60 miles project with County.)
1995 On Walnut Street Street construction of 9 ton 253,000
From 4th Street urban street - 2 lanes, 44' (on system)
To T.H. 3 wide with storm sewer
Length 0.31 miles
1995 + On Essex Avenue Street construction of 9 ton 751,000
From 190th Street urban street - 2 lanes, 44' (on system)
To 195th Street wide with storm sewer 457 City-$338,000
Length 0.6 miles 557 Cty.-$413,000
1995 + On Essex Avenue Street construction of 9 ton 2,200,000
From 195th Street urban street - 2 lanes, 44' (on system)
To T.H. 50 wide with storm sewer 45% City-$986,000
Length 1.75 miles 55% Cty.-$1,214,000
r
AGENDA REQUEST FORM
ITEM NO.
NAME: Larry Thompson
DEPARTMENT: Administration
DATE: February 27, 1991
MEETING DATE: March 18, 1991
CATEGORY: New Business
SUBJECT: City Space Needs Funding
EXPLANATION: Per roundtable discussion - Identify potential
funding for facility expansion
REFERENCE MATERIAL/RESPONSIBILITY: Report - Larry Thompson
REFERRED TO: (NAME) DEPARTMENT:
Larry Thompson Administration
Department Heads
SI RE
MEMO TO: MAYOR AND COUNCIL
SUBJECT: SPACE NEEDS FUNDING
DATE: MARCH 13, 1991
The City Council has suggested setting aside a certain portion of each budget for
future facility expansion. As Administrator Thompson stated in his memo to Council
dated February 22, 1991, "Due to projected LGA cuts and financial adjustments
required in solid waste, it is felt that the City Council should address these
issues first, and then work toward funding facility expansion within the context
of LGA cuts and solid waste adjustments."
The City Council has been given a financial analysis for 1990-1994, a copy of the
1991 Budget and a basic tutorial written by the Administrator on how to read the
1991 Budget document. Meetings will be held at the staff level and Council level
to address the financial issues before the City. The funding for space needs must
be included in these discussions in order for a workable solution to be recognized.
WayttLi;116"°1A4w
Wayne Henneke
Finance Director
cc: file
Department Heads
r•
AGENDA REQUEST FORM
ITEM NO.
NAME: Tom Kaldunski
DEPARTMENT: Public Works
DATE: March 11, 1991 5:�� � )
09)-CY
MEETING DATE: March 18, 1991 V
CATEGORY: New Business V
SUBJECT: County GIS System
EXPLANATION: The Council should approve the agreement with Dakota County
for the upcoming Spring flight for creating a computer mapping system.
REFERENCE MATERIAL/RESPONSIBILITY: Agreement/Memo - Tom Kaldunski
REFERRED TO: (NAME) DEPARTMENT:
Larry Thompson Administration
Wayne Henneke Finance
Tom Kaldunski Engineering
Development Committee
//%41
GNA i
MEMO TO: MAYOR AND COUNCIL
SUBJECT: AERIAL PHOTOGRAPHY - GIS
DATE: MARCH 13, 1991
The City of Farmington has been approached by Dakota County in 1990 to consider a
joint project for implementing the Government Information System (GIS) . This system
is a computer based mapping and information system. The City has the capability of
utilizing this mapping system on our AutoCADD/MSA computer. This system will allow
the City to generate updated maps of 2' contours, land parcels, utility plans and
up to 100 layers of information for the entire community. I had requested an $18,000
budget for 1991 to take advantage of this program. The Council has done this joint
venture with Burnsville, Apple Valley, Rosemount, Eagan, So. St. Paul and others in
1990. The 1991 project includes Lakeville, Farmington, Hastings, and Nininger Township.
This will give the County GIS system mapping capabilities over most of the developing
areas. In addition, Dakota Electric is also participating in the program.
Attached is a memo dated March 1, 1991 which outlines the anticipated costs of the
project based on Requests for Proposals (RFP's) for the aerial photography and digitized
maps. The Council has not awarded the contract to date. The Coucnil has requested
that the City set up a budget as indicated below for the aerial photography and digitized
maps:
Dakota County $10,601 (39%)
Dakota Electric 6,334 (23%)
City of Farmington 10,600 (39%)
Total $27,535
The 1991 cost of $10,600 for a computer mapping system with 2 foot contours compares
quite favorably with the 1986 cost of $28,000.00 for mylar 2' contours of approximately
half of the City.
In addition to the contracted services, Dakota County is coordinating the control for
the aerial photography. This control is a series of surveys identifying section corners
for global positioning (horizontal) and benchmark surveys (vertical) . All land sur-
veying is being done by the County at no cost to the City. The City of Farmington has
provided benchmark surveys to the County at no cost to the County. The cost of these
benchmarks surveys is outlined as follows:
City Engineer at 20 hours @ $45.00/hour = $900.00
Asst. Engineer at 120 hours @ $25.00/hour = $3,000.00
Eng. Tech at 120 hours @ $20.00/hour = $2,400.00
Total = $6,300.00
The City is almost completed with the benchmark loops as requested by the County. The
County will make sure Farmington and Lakeville are on the same elevation control. The
aerial flights are scheduled for early May, 1991. Following the flights, the digitized
maps will be prepared. The City will receive a series of computer disks which will
allow the digitized maps to be loaded into the City system, probably in late Summer or
early Fall.
My original budget request of $18,000 also included $1,100 for computer software to
improve the AutoCADD system for such items as coordinate geometry to handle County
land surveying data and the bi-annual update of AutoCADD to Version II.
In order to fund the $18,000 expenditure in 1991, the City has applied for a Metro
Council Planning Assistance Loan. See attached application. This loan is an interest
free 3 year loan. It is my recommendation that the payback of the loan be in accor-
dance with the following schedule through the City's annual budget:
1992 1993 1994
Engineering Fees $ 1000 1000 1000
Water Utility 1000 1000 1000
Sewer Utility 1000 1000 1000
Garbage Enterprise Fund 1000 1000 1000
Storm Water Utility 1000 1000 1000
Administration and Planning 1000 1000 1000
Total $ 6000 6,000 6,000
In order to proceed with the project, the Council should approve the following:
1. Agreement with Dakota County for contracted services of Aerial Photography and
Digitized Mapping (attached) .
2. Expenditure of up to $18,000 in 1991 with planning loan as outlined in this memo.
The County has requested that the City approve the agreement as soon as possible. The
County anticipates awarding the contract for aerial photography and digitized mapping
at the April County Board meeting.
---1:140 /4".1
Thoma Kaldunski
City Engineer
1
. PROPOSED ( ,�
d• / '
RESOLUTIO i" a� i'
APPROVING AN APPLICATION FOR A 1991-1993 LOCAL PLANNING ASSISTANCE LOAN
Pursuant to due call and notice thereof, a regular meeting of the City Council of
the City of Farmington, Minnesota, was held in the Civic Center of said City on the
18th day of March, 1991 at 7:00 P.M.
The following members were present: \'(0,3,__ i .-9,-A---4=---A-
1The following members were absent:
Member int oduced and Member V fes- seconded the following resolution:
WHEREAS, the City of Farmington is entering into a joint venture.with Dakota County
to conduct aerial photography and computerized mapping of all physical features in
the City of Farmington as part of the County's Government Information System (GIS) ; and
WHEREAS, the GIS will be utilized by the City for the purpose of updating mapping,
planning new physical developments, updating the City's comprehensive Plan, and up
to 100 levels of differing maps of geophysical features; and
WHEREAS, the Metropolitan Council presently provides funding assistance for local
government planning.
NOW, THEREFORE, BE IT RESOLVED that the City of Farmington approves the application
for a 1991-1993 Local Planning Assistance Loan from the Metropolitan Council and
authorizes the City Engineer/Public Works Director to execute and forward said appli-
cation to the Metropolitan Council.
This resolution adopted by recorded vote of the Farmington City Council in open session
on the 18th day of March, 1991.
APPENDIX A
1991-1993 APPLICATION FOR
LOCAL PLANNING ASSISTANCE LOAN
1. Name of Community City of Farmington
2. Name of Local Contact Person Thomas Kaldunski, City Engineer
Address 325 Oak Street
Farmington, MN 55024
Telephone 612-463-7111
3. Description of Proposed Project
The City of Farmington is entering a joint venture with Dakota County to
conduct aerial photography and computerized mapping of all physical features
as part of the County's Government Information System (GIS). This GIS will
be utilized by County, City and Dakota Electric staff for the purpose of up-
dating mapping, planning of new physical developments, updating the City
Comprehensive Plan which includes maps of zoning, land use, sanitary sewer,
storm water utility, water supply and distribution, solid waste collection and
up to 100 levels of differing maps of geophysical features.
4. Relationship of Proposed Project to Funding Criteria (refer to Funding Criteria, page 3 in
the guidelines)
The City is currently in the process of updating its Comprehensive Plan (1).
The City is also affected by the proposed airport siting and this is being
studied through the Comprehensive Plan update (1). The system will also provide
the proper management tools for the existing sewer and water systems and for
planning future expansions(3). The City is reviewing zoning densities as part
of the Comprehensive Plan update (2). We have a large base of agricultural land,
5. Work Program preserve and green acres to protect by zoning (4). We are also
in the process of updating the Comprehensive Storm Water **
Outline on a separate sheet the major tasks that must be undertaken to complete the
proposed project and the costs for each task.
6. Completion Date
Estimated completed date of the work program December 31, 1991
-8-
** Management Plan (3) with an emphasis on wetland preservation for ponding
areas.
7. Other Financial Assistance
List amounts and sources of financial assistance other than this loan program that will be
used toward work program costs.
See attached Work Plan. Note joint financial cooperation by City of
Farmington, Dakota County, MnDOT and Dakota Electric.
8. Loan Requested
$ 18.000 (26.32 of $68.435 total project cost)
Note: Total loan amount may not exceed 75 percent of the total cost of the work program.
9. Attach a copy of the resolution by the governing body transmitting this application.
See attached.
Please submit to:
Tori Flood
Metropolitan Council, Mears Park Centre,
230 E. 5th St., St. Paul, MN 55101
Tel. (612) 291-6621
A filing fee must accompany this application. The fee is$100.00 for loan amounts of$15,000 or less.
For loan amounts over $15,000, the fee is $150.00. The filing fee is non-refundable.
12.5.90
-9-
• WORK PLAN FOR CITY OF FARMINGTON
GOVERNMENT INFORMATION SYSTEM (G.I.S.)/AUTOMATED COMPUTER AIDED DESIGN AND DRAFTING
ITEM SCHEDULE FUNDING SOURCE
A. Purchase of Computer Main Frame and
Software Fall, 1990 $ 22,000 City & MnDOT MSAS
B. Training staff on system Winter, 1990 1,500 City
C. Vertical Control by Engineer February, 1991 6,300 City
-Horizontal Control by County March, 1991 10,000 County
D. Aerial Photography of City by
Contracted Service May, 1991 10,601 County
10,600 City
6,334 Dakota Electric
27,535 Total
E. Development of Digitalized Computerized
Mapping System for GIS Summer, 1991 Included in D
F. Delivery of GIS Data Base of
Geophysical Features Fall, 1991 Included in D
G. Software Purchase by City to Assist
in Downloading of GIS Data Base Fall, 1991 1,100 City
H. Project Completion Date December, 1991 68,435 (Total Cost)
Loan Request of $18,000 comprised of 26% of Total Project Costs - -
$ 6,300 - Vertical Control Survey
10,600 - City Share Aerial Photo & Mapping
1,100 - Software for City Computer
MEMO TO: LARRY THOMPSON
SUBJECT: AERIAL PHOTOGRAPHY - GIS
DATE: MARCH 1, 1991
I met with the County surveyor yesterday to review RFP's for the upcoming Spring Annual
Photography. Attached is a tabulation of the RFP's received.
It appears that the City will have to fund approximately $10,000 of this project. It
is very important to fund this project. Wayne and I discussed funding through the
sanitary sewer, solid waste, roads and bridges as an excellent source. I will also
be submitting an application for the 0% Planning Loan as we've discussed.
In addition, it is very important that the City Council approve the agreement with
Dakota County at the March 18, 1991 meeting as the County will be approving the RFP
at their March 26th meeting. I have placed this item on the March 18th agenda. I
would like to meet and discuss this project with you.
Tom`Kaldunski
City Engineer
cc: file
Wayne Henneke
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1991 PROPOSED COST SHARE
FOR AERIAL PHOTOGRAPHY & STEREO DIGITIZING
Using Ayer Proposal
PARTICIPANTS LAKEVILLE FARMINGTON HASTINGS NININGER PARTICIPANT'S SHARE
Lakeville 21,798 21,798
Farmington 9,234 9,234
Hastings 18,630 18,630
DEA 18,683 5,516 2,196 9,044 35,439
County 21,798 9,234 6,630 9,044 46,706
PROJECT TOTALS 62,279 23,984 27,456 18,088 131,807
i
1991 PROPOSED COST SHARE
FOR AERIAL PHOTOGRAPHY & STEREO DIGITIZING
Using CAS Proposal (without 1/2 section aerials)
PARTICIPANTS LAKEVILLE FARMINGTON HASTINGS NININGER PARTICIPANT'S SHARE
Lakeville 23,355 23,355
Farmington 10,601 10,601
Hastings 16,711 16,771
DEA 20,018 6,334 1,873 13,767 41,992
County 23,355 10,601 4,771 13,768 52,495
PROJECT TOTALS 66,728 27,536 23,415 27,535 145,214
1991 PROPOSED COST SHARE
FOR AERIAL PHOTOGRAPHY & STEREO DIGITIZING
Using MarkHurd Proposal
PARTICIPANTS LAKEVILLE FARMINGTON HASTINGS NININGER PARTICIPANT'S SHARE
Lakeville 34,914 34,914
Farmington 13,398 13,398
Hastings 22,190 22,190
DEA 29,925 8,004 2,816 12,796 53,541
County 34,914 13,398 10,190 12,796 71,298
PROJECT TOTALS 99,753 34,800 35,196 25,592 195,341
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1991 PROPOSED COST SHARE
FOR AERIAL PHOTOGRAPHY & STEREO DIGITIZING
Using Ayer Proposal
PARTICIPANTS LAKEVILLE FARMINGTON HASTINGS NININGER PARTICIPANT'S SHARE
Lakeville 21,798 21,798
Farmington 9,234 9,234
Hastings 18,630 18,630
DEA 18,683 5,516 2,196 9,044 35,439
County 21,798 9,234 6,630 9,044 46,706
PROJECT TOTALS 62,279 23,984 27,456 18,088 131,807
1991 PROPOSED COST SHARE
FOR AERIAL PHOTOGRAPHY & STEREO DIGITIZING
Using CAS Proposal (without 1/2 section aerials)
PARTICIPANTS LAKEVILLE FARMINGTON HASTINGS NININGER PARTICIPANT'S SHARE
Lakeville 23,355 23,355
Farmington 10,601 10,601
Hastings 16,711 16,771
DEA 20,018 6,334 1,873 13,767 41,992
County 23,355 10,601 4,771 13,768 52,495
PROJECT TOTALS 66,728 27,536 23,415 27,535 145,214
1991 PROPOSED COST SHARE
FOR AERIAL PHOTOGRAPHY & STEREO DIGITIZING
Using MarkHurd Proposal
PARTICIPANTS LAKEVILLE FARMINGTON HASTINGS NININGER PARTICIPANT'S SHARE
Lakeville 34,914 34,914
Farmington 13,398 13,398
Hastings 22,190 22,190
DEA 29,925 8,004 2,816 12,796 53,541
County 34,914 13,398 10,190 12,796 71,298
PROJECT TOTALS 99,753 34,800 35,196 25,592 195,341
-..JN ,' 1
AMMO= BETWEEN TBE COUNTY OF D3X , .
TEM CLAY OF C ILSSOCIATICei
FM COST SHARISG OF AERMIL PHO2OGRAPHI MED =MHO IAGIMIZEIG
This Agreement is made and entered into between the Dakota
County Survey and Land Information Department, 7300 W. 147th Street,
Suite 300, fipple Valley, Minnesota. 55124, by and through the Dakota
Couist y Board of COmmissioners, hereinafter -eConnty0; the City of
Farmington, 325 Oak Street, Farmingtxmi, Minnesota 55024, hereinafter
UCityff; and Dakota Elic. AssociatiOn, 4300 220th Street West,
Farmington, Minnesota 55024,. hereinafter WDffi'. .
MEMMEX.5, the County requires aerial photography and stereo
digitizing for development of the County's Geographic Information
System (GIS) ; and
NMMMERS, the County is contracting for aerial photography and
stereo digitizing for the Farmington area; and
WEEMS, the parties desire to share the costs of said services
and the benefits therefrom; and
SEAS, the respective governing bodies of each party have
authorized this Agreement. -
Mar ARE, in consideration of the mutual promises and
agreements contained herein the para.ies agree as follows:
1. SAT. PROVISIONS.
1.1. Purpose The general purpose of this Agreement is to
establish the termer of cost and benefit string in obtaining aerial
photography and stereo digitizing far all of the area located within
the. corporate 1;,,ti is of the City of Farmington, legally described
as: Sections 13-, 14, 23, 24, 25, 26, 35, 36 and the East Half of
Sections 15, 22, 27, 34, ToWnship 114N, Range 20W; and Sections 30-
32, Towns^in 114N, Range 19W; and Sections 5 and 5 Township 113N,
Range 19W.
Page 1 of 8 -
- W10/01. lu i 11 V v1Y f/V Y2 f u uuaysavv. �ii
1.2. Recitals. The recitals set forth in the whereas des ,
above are incorporated by reference as if fully set- forth herein:
1.3. Cooperation. The parties shp)i cooperate and use their
reasonable efforts to ensure the most expeditious implementation of
the various provisions of this Agreement. The parties agree to, in
good faith, undertake resolution of any disputes in an equitable and
timely manner.
1-4. - Term. This = Agreement =hall be in effect from the date of
execution by ail parties, or from the commencement of services
hereunder, whichever is first, and sha z l continue in effect until
terminated in accordance with the provisions herein.
2. DEFINITIONS. Unless the Language or context clearly
indicates that a different -Tata ing is intended, the following words,
terms and phrases, when capitalized, shall have the following
meaning:
Data Base: A geographical Data Base in digital form which
incorporates planimetric and contour features of the County
and which was designed and developed to be used with
tF1tiNap" software.
Horizontal hound Control: A point onthe ground that is
identified on the photograph and is used to fix the position
of the photograph in latitude and longitude (S and Y) .
vertical Ground control: A point on the ground that is
identifed on the photograph and is used to fix the elevation
of the photograph in altitude (Z) .
3. PURC2ASE OF StaviCES.
3.1. County Agreement. The stereo digitizing and aerial
photography to be obtained shall be governed by the terms of a
separate contract between the County and in
which the City and Ma be named as third party beneficiaries.
3.2. Non-exclusive. Nothing in this Agreement or in the contract
between the County and contractor referenced above shall be
interpreted to prohibit any of the parties from purchasing services,
products or data directly from the contractor at 4-b a i r own expense.
A. COST SHARING.
4_1. Costs. The parties share of the costs for the services and
products produced as a result of the contract referenced in
paragraph 3.1 h i11 be as follows:
County . 4-3-17L4-13101
City -33.--3#4*
Page 2 of 8
4.2. fiscal Agent. The County shall be the fiscal agent for
-purposes of this Agreement. The contractor providing stereo
digitizing pursuant to the terms of the agree referenced in
paragraph 3 - shall submit invoices to the County who shall "make
payment to the contractor. The County shall then submit bills to
each party for their share of the cost. The City and DEA sfi a 11 each
reimburse the County for their share within 35 days by submitting
payment in the proper amount to:
. Dakota County treasurer
Dakota County Government Center
1560 *est Highway 55
Hastings, Minnesota 55033
•
5. ADDITIONAL OBLIGATION OP TEE PARTIES.
5.1. Contract Manager. The County 4ba 17 be the contract manager
for the purposes of the Agreement. All contacts and correspondence
with the contractorinh?11 be submitted and received through the
County_ Information received by the Ccuu y from the contractor
sba 1 I be disbursed promptly to each party. •
5.2. Ground Control. In preparation for contractor's services,
the County shall be responsible for targeting and horizontal ground
control and the City shall be responsible for vertical ground
control.
5.3. ownership. Ownership of the Data Haase shall be jointly held
by the parties. Dakota County shall exercise all rights of
ownership, title and control to the Data Base under federal
copyright law or other law relating to confidential and/or trade
secret information. The parties agree that the development of the
Data Base required the skilled efforts of professionals in its
design and compilation and that the end product is the result of the
original work of the County, its employees and agents. Parties to
this Agreement may copy and use data so long as such use is
consistent with the terms of this Agreement and for internal
purposes only.
5.4. Modification/Addition`.. Any additions or modifications of
the Data Base completed by a party shall be made available to the
other parties. Additions or modifications to the Data Base shall be
compatible to the preexisting Data Base, including but not limited
to, the program, documentation., nap project reference- numbers and
-symbol dictionary. - To_inmmre .simndardLization and compatibility with
the pre-existing Data Base, any additions or modifications into the
Data Base shall be .approved by the County Surveyor, before
- incorporation. .
. 5.5. *Distribution of Data- Data or products obtained under the
terms of this Agreement may be sold to persons or entities not party
to this Agreement, at prices to be set by agreement agreemof the
parties. Proceeds from any sales shall be disbursed pro-rata based
on the amount of contribution pursuant to this Agreement-
.
Page 3 of 8 •
Copyright. Distribution of data obtained through this
Agreement shalt contain a copyright as follows:
Copy ca t, O 199 by Dakota County. AU
rights- reserved. No part of this document
may be reproduced, copied or transmitted in
any form or by any means - graphic,
electronic, or mechanic, including
photocopying, recording, or byinformation
storage and retrieval system
Written permission tram Dakota County.
Copyright is not claimed in discrete facts,
but in the compilation, arrangemtt,
organization, presentation and form 6f- the
data, records and information.
Parties to this Agreement may copy and use data so long as such use
is for internal purposes only.
5.7. Disclaimer. DistCibartion of maps created from data obtained
through this Agreement nha71 contain n a disclaimer as follows
Thiawing. is neither a legally recorded
.man nor a survey and is not intended to be
used as one. Tbis drawing is a compilation
of records, information and data from
various city, minty and state offices and
other sources. This document should be used
for reference only. No representation is
made that features presented, accurately
reflect trate-location. • Dakota County or any
other e_ ntity from *ahem data was obt i ned.
assume no liability for any errors .or
omissions herein. • If discrepancies are
found, please contact the Dakota County
Survey and Land Infooation Office.
5.8- Base Mau_ The County ,hall create the Data Base and provide
one copy in digital form to each par ty -at no additional cost.
5.9. Trade Secrets. No -party nha11 disclose to any other person,
organization or entity (excepting other municipal governmental units
Who are party to a GLS cost share agreement with Dakota County)
any
. data supplied -by DEA whi-ch DEA has designated as proprietary or
trade secret, except where required part to the eta Data
. . Practices Act or other=state- or- federal--law regarding the disclose
of data.
•
•
6. IND -"ICP ION. -
6.1. Liability. Each party to this Agreement shall be liable for
its own acts and the results thereof to the extent authorized by law
and shall not be responsible for the acts of the other party,
its
'page.4 of 8 -
7"in `"-14:D4 U014 tOu /If o VARUM 1iu, dill • •
m 4
officers, employees or agents. Liability of the County or other
Minnesota political subdivisions cha J 1 be governed by the provisions
Municipal Minn.of the icipal Tort Claims Act, Stat. Ch_ 466 and other
applicable laws.
7. SUCCSSORS. Each party binds itself and its successors,
legal representatives, and assigns to the other party to this
• Agreement and to -the partners, successors, legal representatives,
and assigns of such other party, in respect to all covenants of this
Agreement.
8. DEFAULT.
Force Majeure. No party shalle be held responsible for delay
il
or fa are to perform when such delay or failure is due to any of
. the following unless the act or occurrence could have been foreseen
and reasonable action could have been taken to prevent the delay or
failure: fire, flood, epidemic, strikes, wars, acts of God,
unusually severe weather, acts of public authorities, or delays or
defaults caused by public carriers; provided the defaulting party
gives notice as soon as possible to the other party of the inability
to perform.
9. TF t 'VION.
9.2. Witt. Cause. ¶1'4 Agreement may be terminated with cause upon
thirty y (30) days written. notice_
9.2. Non-Appropriation. Notwithstanding any provision of this .
Agreement to the contrary, this Agreement may be terminated by any
municipal party in the event sufficient fids from the County,
"P.":3
State, Federal or other sources are not appropriated, obtained and
continued a4- least the leve. relied on for the performance of this
Agreement; and the non-appropriation of fids did not result from
any act of bad faith.
9.3. Written Notice of- Termination. . Notice of Termination shall
be made by certified sail or personal delivery to the Authorized
Agent of the party. Notice is deemed effective upon delivery of the
Notice of Termination to the party's Authorized Representative.
Notice shall include a certified cony of the resolution of the
governing board -i r ff i cating its intent to terminate the Agreement.
9...4., -, Effect- of-Tp ;ration. Termination of. - th7 c Agreement she l l
not d i sge . any-. Liability, -responsibility or right of any "ply
which -arises-arises from. the performance of or failure to adequately
perform-the- terms of::' his--Act prior-to-:the-•effective=date--of
t 3nni�at.ion. *Nor- ==b3l3 tpr Y-nation. discharge any -obligation which
by its•natatre would-survive* after the date of termination, including
by. way of illustration only and not limitation, Standard Assurances
attached hereto.
- A_ terminating party spa l 1 pay its. share of the costs incurred
for the project through the date of termination. If payment is not
Page 5 of 8 ;. , il
38 4479 DAIWA UU. A'1"1 Y ."111011
a:� dance with the terms of this Acmommut, a party cta11
ell data and information in their possession for which
past has not been made and shall destroy all copies thereof.
10. COCCI' RIS f R3P5.
10.1. Rights motive. All remedies avaiiable to a party under
the terms of this Agreement or by law are cumulative and may be
exercised concurrently or separately, and' the exercise of any one
remedy aha z 1 not be deemed an election of such remedy to the
exclusion of other remedies.
10.2. Waiver. The waiver of any default by a party, or the failure
to give notice of any default, shall not. constitute a waiver of any
subsequent default or be deemed to be a failure to give such notice
•
with respect to any subsequent default.
11. REPRESENTATTL'F.
11.1. Authorized Representative. Zhe following named persons are
designated the Authorized Representatives of parties for purposes of
this Agreement. These persons have authority to bind the party they
represent and to consent to modifications and subcontracts, except
that, -as to the County, the Authorized Representative 1.1all have
only the authority specifically or generally granted by the County
Board. •• Notification required to be provided pursuant to this
Agreement shall be provided to the following named persons and
addresses unless otherwise stated in this Agreement, or in a
modification of than. Agreement.
DEE: To County: _ ..
Ed Sib aj ner • • - _ . . - LOU. Brei mi trst •
•
4300 - 220th Street West . Physical Development• Director •.
ng ton, eft•:55024 - - • 7300 1 . 147th Street, Suite 502
(612) 463-5267 Apple Valley, Kt/ 55124
(612) 431-1158
City:
City of Farmington
City Administrator
325 Oak Street
Farmington, 5N 55024 •
.
11.2.. Liaison. To assist the parties in the day--to-day performance
of this Agreement. and to• developservicer ensure compliance and
provide -ongoing - consultations ' a ..•liaison shall be designated by
Contractor_..and. -thy-County- e.-perti es-rshall•_- p__each.-ctber
continually informed, in writing, of any rb?nge in the designated
liaison. At the time of execution on of- this :Agreement the following
. persons are the designated raisons
Page. 6 of 6 •
03/13/91 - 14:02 U612 438 4479 DAKOTA CO, AM g 00
DU t i a�i.soon Z Ed Sie malar
Phone number: (612) 463-6267
City Liaison:cn: T= ya dwiski
Phone number: (612) 463-7111 . .
County Liaison:a i son: Gary Stevenson
phone =mbar: (612) 431-1.153 _ . .
12. ITODIFIMITIONS. Any alterations, variations, modifications,
or waivers of the provisions of this Agreement shall only be valid
when they have been reduced to writing. signed by authorized
representatives.
13. SEVERABILITY. The provisions of this Agreement shall be
deemed severable. if any part of this Agreement is rendered void,
invalid, or unenforceable, such rendering shall not affect the
validity and . enforceability of the remainder of this Agreement
unless the part or parts which are void, Invalid 3 3 d or otherwise
unenforceable. s1.1a7-1 snbstan -z a 1 l y impair the value of the entire
Agreement with respect to any party.
14. EERGM.
14.1. F4rsa3 Agreement. This agreement is the final expression of
the agreement of the parties and the complete and exclusive
statement of the terms agreed upon, and. b 1 1 st_ercede all prior
negotiations, understandings dings or agreements. There are no
representations, warranties, or stipulations, either oral or
written, not herein contained.
14.2. Exhibits. Exhibits 1 is attached and incorporated herein. by
reference_ -
Exhibit 1 - Standard. Assurances
•
tiaoe 7 of 8
A
IN WITNESS EIEEMEOF, the parties have executed this Agreement On
the dates indicated below:
Approved as tg ft t: . - COUNTY OF DAKOTA
Aisista= County Attorney/Date By
Michael E. Turner, Chairman
Board of Commissioners
Approved as to execution: - Date of Signature
Assistant County Attorney/Data Attest
Auditor
Date of Signature _
Approved by Dakota County- Board
Resolution No. .
CITY OF FF_ NGTO
By
Title
Date of SSi- . .' ' -
BY
Daje 1 =re
_:... DEA - - -
ay
Title _
Date of Signature
Page 8 of 8
C/X-91-74
vv/ .awl VJ a.a. wv w.a� awl mal V ♦11.1411.1 VV• llaal r V1V
GAMMAS
SZAMMMUOMMUWARCeg
i. sem-SisdtW!om. Darr tae perfosadrace of this Contrec.,-the Cartractar shall not hahlawft
discriminate asatect arry employee or applicant for employment because of race, color, creed, religion, :ti
national origin, dihlity, ague, marital stuns or public assistance status. The Contractor OIL i
affirmative action to +eMSjse that apptioants, are eopic:ve t, and that emplcyeea are treated dasr
employment, without unlawful diecriainstion because of their rime, ooleCr, crud, religion. sex, natio
_ origin, disability, ape, marital stases or public assistance status. Such action shall include, but not
limited to the feffo rings empluyweat, u>psreding, diamottfon, or transfer, recruitment or recruits
advertising; layoff or terminative; rates of pay or other forces of tompensatisnr and selection for trains
including spprentie:eship. The Contractor agrees to past in conspicuous places, eveilabie to employees
applicants for employment, notices which set forth the provisions of this nondiscrimination clause.
The Contrac=tor will, in ail solicitations or advertisements for employees placed by or nn behalf
_ Contractor, state That all qualified applicants wilt receive consideration for employment without regero
race, creed, color, religion, see, national origin, disability, marital status, or public assists
StstUS.
Ya funds received under this Contract shall be used to provide religious or sectarian training
servitre.
The Contractor atseil =imply with any applicable federal or state law regarding non-discrimination.
following List includes, butis not meant to limit. laws which any be applicable: •
A. The alai Effitoeeent Opportunity Ac: of 1972, as aeeutad, U.S.C. §2DDOe et seq. which probit
discrimination in employment because of race. color, religion, sus or national origin.
S. Executive Order 11246, as amended, which is incorporated herein by refeere nee, and prohib
discrimination by U.S. Government contractors and suboontractors because of race, color, religion, sex
national origin.
C. TFFe RekabilitatiorhAct of 1973, as amended, 29 U.S. C. 37D1 et seq. aril .45 C.F. R. 84.3 (1) end
implementing Set... 504 of thi Lot, which prohibits discrimination against qualified handicapped persons in -
access to or participation in federally-fu=nded services or smpleypent. . _
P. The Ave Discrimination in Emolcrvmesst Act of 1967, as amended, and }liven. Stat. 5181.51, wh
generally prohibit discrimination.bec=ause of age- _
E. The Emil Pay Act of 19E5„ as mended, i29 It.S.C. 5201, which provides that en employer may
discriminate en the basis of sex by paying employees of different sexes differently for the same wort-
s. mina=_ Stat. Ch, 351, as amended, which generally prohibits discrimination because of race, cal,
creed, religion, national origin, sex, marital status, stat.* with regard to public assistance, di*abil
• . or age_
wine. Suer. §181.59 ecthidt_ prab.ibits discrimination against any person by reason of rare, creed,
color in any state or political subdivision contract for materials, supplies or construction. Violation
this section is a misdemeanor and any second or subsequent violation of these terms may be muse •
forfeiture of an sums dug under the Contract-
DATA MUM. For purposes of this Cormract all data collected, created, received, maintained
disansnaiad shall be administered consistent with the Ilinrso:a Sovernment Data Practices Amt, Rirah. Ste
Chapter.13 and the ttisnesote Rules implementing the Act now in force or hereafter adopted as well as Fedey
Laws on data privacy. The Contractor will strictly comply with these statutes and rules. ALL subrantrac
shall contain the same or similar data practices compliance ren ireoents_
3_ piers DTSC1RE53HITIL Contractor's bonds, records, docents, papers, a&-Count
proceaures.and practical, and ott=er evidences relevant to this Contract are sublet: to the esaminatic
••duplication, tr-ard=ripmiun and audit by the County and either the Legislative or State Auditor, pursuant
• Mian. Stat... §1£S.D6, suss'_. t. Soh evade rues are also subject to rev=iew by the Caprrotlet General of t
United states, or a duly authorised representative, if federal fonds are used for any work mer ti
Glatt. The Contractor agrees to maintain such evidences for a period of three 13) years from-the d
services or payment were Last provided or made or longer if any audit in progress requires a lone
retention period
x. UCRXER MUM, WTT Ann T2RISTMC.. Contractor shall be solely responsible for the health r
safety of its employees in connection with the wort; performed under This Contract. Contractor shad m<
arrangements to ensure the health and safety of all subcontractors and other persons who nay perform work
connection with this Contract. Contractor shall ensure all personnel of Contractor and subcontractors
property trained and supervised and, when applicable, duty licensed or certified appropriate to the tar.
engaged in tiler this Contract_ Contractor shalt comply with the "octvpetionet Safety and health Acts
the "Er tcyee Riot to know Act', Minn. Stat. s182.65 era see;., where eppliaable.
AGENDA REQUEST FORM
ITEM NO.
NAME: Larry Thompson
DEPARTMENT: Administration
DATE: March 12, 1991
MEETING DATE: March 18, 1991
CATEGORY: Consent Agenda
SUBJECT: Accept Donation of Lawnmower to City
EXPLANATION:
REFERENCE MATERIAL/RESPONSIBILITY: Resolution - Larry Thompson
REFERRED TO: (NAME) DEPARTMENT:
Larry Thompson Administration
SI