Loading...
HomeMy WebLinkAbout04.01.91 Council Packet AGENDA COUNCIL MEETING REGULAR APRIL 1, 1991 1. CALL TO ORDER 2. APPROVE AGENDA 3. APPROVE MINUTES a. March 14th - Special b. March 18th - Regular 4. CITIZENS COMMENTS 5. PUBLIC HEARINGS a. Set Public Hearing - Project 91-1 - 1991 Street and Utility Improvements b. Set Public Hearing - Establish Redevelopment Tax Increment District - Elm Park 6. PETITIONS, REQUESTS AND COMMUNICATIONS 7. ORDINANCES AND RESOLUTIONS a. Accept Petition Ordering Feasibility Report - Middle School Plat b. Accept Bids/Award Contract - Automated Packer Truck and 300 Gallon Containers c. Accept Bids/Award Contract - Sewage Flow Meter Station d. Approve Assessment Policy 8. UNFINISHED BUSINESS a. Personnel Policy Amendments b. Project 91-1 - Street and Utility Improvement Feasibility Report Update c. Reisinger Drainage Easement d. Southeast Area Storm Sewer Summary Report e. Accept Feasibility Report- Second Street Parking Lot f. Purchase of Additional Equipment - Weight Based System 9. NEW BUSINESS a. Swimming Pool Improvements b. MHFA - Minnesota City Participation Program c. 1991 Boulevard Tree Planting Program 10. MISCELLANEOUS 11. CONSENT AGENDA a. Approve Disposal of City Property b. Approve School/Conference Request - Fire c. Approve Purchase of Netting - Parks d. Approve Utility Assessment Agreement - 509 1st Street e. Approve Capital Outlay Request - Fire f. Approve Pay Estimate - Project No. 90-3 - Dakota County Estates 6th - Streets g. Approve Payment of the Bills 12. ADJOURN 13. ADD ON a. Discussion of Lease - 308 Elm Street A MEMO TO: HRA MEMBERS SUBJECT: PARKING LOT FEASIBILITY STUDY DATE: APRIL 2, 1991 At the April 1, 1991 City Council meeting the parking lot feasibility study for the old railroad property was referred to the HRA for consideration. Enclosed is the feasibility study for your review. The Council did not take a position as to the accepting or rejecting the parking lot plans, however, the Council requested the HRA review the study along with the planning commission. This study and the parking lot design should be reviewed as to whether or not the HRA feels this parking lot design meets the needs of the downtown business area. The parking lot design should be viewed in conjunction with the parking lot design illustrated by the Milo Thompson study. After such review of the two plans, the HRA could determine which parking lot design may meet the needs of the area. Secondly, the HRA, if they concur with the proposed parking lot design, should determine at what level their financial participation should be in the parking lot construction. However, if the HRA should determine to remain with the Milo Thompson parking design as previously suggested by Mr. Meyer, the cost of such a design should be determined by a feasibility study by the City Engineer. This feasibility study cost should be funded by the HRA. The HRA's desire to examine the construction costs for the Milo Thompson parking design should be conveyed to the City Council. Once the City and HRA determine which parking design to be used and the costs associated with the design, then the two entities can determine how the costs will be paid for. Ar LL4.4..d.01141.) Gera . A. `e is s HRA Executive Director GAH/jp AGENDA REQUEST FORM ITEM NO. NAME: Tom Kaldunski DEPARTMENT: Public Works DATE: March 25, 1991 MEETING DATE: April 1, 1991 CATEGORY: Unfinished Business SUBJECT: Celebrate Minnesota 1990 - Parking Lot Feasibility Study EXPLANATION: Self Explanatory REFERENCE MATERIAL/RESPONSIBILITY: Feasibility Report - Tom Kaldunski REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Jim Bell Parks and Recreation Jerry Henricks HRA Tom Kaldunski Public Works 1:41 SIGMA MEMO TO: LARRY THOMPSON SUBJECT: PROPOSED PARKING LOT DATE: MARCH 22, 1991 At the March 6, 1991 HRA meeting the board reviewed the City Council's proposed parking lot plans for the property located north of Oak Street, west of Second Street, south of Elm Street and east of the Soo Line railroad tracks. The HRA wishes to participate in financing the feasibility study determining the costs of improvements for the proposal. The HRA's level of financial participation would be 50% of the cost of the feasibility study,not to exceed $250.00 with the City providing the balance of the cost .of the feasibility study. If this arrange- ment is agreeable with the City Council, the HRA would request the feasibility study. Although the HRA feels it is necessary to proceed with the feasibility study, determining the cost of the improvements, the final decision as to financial participation by the HRA in the proposed parking lot plan, has not been deter- mined. It was the consensus of the board that the City Council and the board should jointly examine this project when the feasibility study has been completed. 4:41.07,1f. #44,e4441) Gerald A. Henricks HRA Executive Director GAH/sm cc: Mayor and Council HRA Members GAH file FEASIBILITY REPORT FOR SECOND STREET PARKING LOT IMPROVEMENT PROJECT NO. 89-18 I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly regis- tered professional engineer under the laws of the State of Minnesota. 11/ Thoma a sKi, P.E. Date: March 28, 1991 Reg. No. : 16798 City of Farmington, Minnesota Engineering Department 325 Oak Street INDEX Index Memo of Transmittal Introduction and Discussion Project Costs Conclusions and Recommendations Appendix - Cost Estimates Plan of Parking Lot MEMO TO: MAYOR AND COUNCIL SUBJECT: 2ND STREET PARKING LOT IMPROVEMENT - PROJECT NO. 89-18 DATE: MARCH 28, 1991 Transmitted herewith is the feasibility report for, the Second Street Parking Lot Improvement Project. The project consists of constructing a municipal parking lot on land owned by the HRA between Second Street and the railroad tracks, south of TH 50. This report provides a detailed cost estimate of the work being considered, proposed assessments and a plan of the area. I would be pleased to present this report at the April 1, 1991 City Council meeting. -1:45,714/211101 Thomas J. Kaldunski, P.E. City Engineer INTRODUCTION AND DISCUSSION The City Council has requested this report to determine the feasibility of constructing a new municipal parking lot on land owned by the Farmington Housing and Redevelopment Authority. The proposed parking lot is bound by Second Street, Oak Street, Soo Line Railroad Tracks and TH 50. This study is based upon a preliminary sketch prepared by the City Planner and approved by the City Council and HRA. A plan view of the parking lot is included in the Appendix of this Report. The proposed parking lot will be designed for a 7 ton design capacity. The surface of the lot will consist of 3" of bituminous surfacing on 8" of Class 5 aggregate base on 2 feet of sand subgrade treatment. The lot will be drained utilizing B618 concrete curb and gutter with a minimum slope of 0.4%, and a 12" storm sewer system which will connect to the 60" trunk storm sewer on the west side of the railroad tracks. The lot design allows for 30 off street parking spaces (parallel and angle) and 8 parking spaces on Second Street. The existing bituminous path adjacent to TH 50 will be replaced with concrete walk to allow for the installation of a handicap ramp. The entire area surrounding the parking lot will be topsoiled and sodded. Additional landscaping will include the planting of 22 (2" caliper) trees. Additional security lights will be provided. The parking lot is designed for one way traffic. It will be necessary to provide signs and painted arrows to indicate this traffic pattern to the public. The City Council has indicated that the use of this parking lot will be limited to certain times of the day. Signs indicating this are included in the estimate. PROJECT COST Project costs for this improvement are outlined in this section. The itemized cost estimates are provided. They include a 5% contingency and 20% for legal, engineering and administrative costs for the project. The unit prices indicated are as provided for the 1991 construction season. Estimated Project Costs Subgrade Treatment $ 12,415.00 Parking Lot Pavement 17,717.00 Storm Sewer Construction 12,150.00 Landscaping and Miscellaneous 16,180.00 Total $ 58,462.00 The Council is currently reviewing the City's assessment policy. I am unable to determine how this project will be financed and whether or not an assessment is going to be made toward the City's downtown area. It is also possible that the City and HRA will fund the project totally. Funding must be determined by the City Council. CONCLUSIONS AND RECOMMENDATIONS The project as reviewed herein is feasible as it relates to general engineering principles and construction procedures. Based on information contained in this report, it is recommended that: 1. This report be adopted by the City of Farmington as a guide for construction of a municipal parking lot adjacent to Second Street. 2. The City conduct a legal and fiscal review of the proposed proejct prior to any public hearings. 3. A public hearing be held to determine further action to be taken. The property owners benefitted by the parking lot should be notified for hearing purposes, if assessments are made. 4. The following schedule should be implemented for the project: * Receive Feasibility Report April 1, 1991 * Hold Public Hearing/Authorize Preparation of Plans and Specifications April 15, 1991 * Approve Plans and Specifications and Authorize Advertisement for Bids May 20, 1991 * Bid Date June 7, 1991 * Award Contract June 17, 1991 * Start Construction June 24, 1991 * Complete Construction August 30, 1991 APPENDIX ESTIMATED CONSTRUCTION COSTS - SECOND STREET PARKING LOT Subgrade Treatment Common Excavation 1505 cy x $3.00/cy 4,515.00 Haul Excess Material 1505 cy x $2.00/cy 3,010.00 Select Granular Fill 815 cy x $6.00/cy 4,890.00 Subtotal $ 12,415.00 Parking Lot Pavement CL 5 Aggregate Base 532 tn x $7.00/tn 3,724.00 Bit. Surfacing Mixt. 196 tn x $15.00/tn 2,940.00 Ac-1 Bit. Material 12 tn x $150.00/tn 1,800.00 Misc. Bit. Patch 6 tn x $60.00/tn 360.00 8" Concrete Apron 440 sf x $4.00/sf 1,760.00 B618 Conc. Curb/Gutter 690 if x $5.00/1f 3,450.00 Remove Exist. C/G 40 if x $2.25/if 90.00 Sawcutting 15 if x $7.00/if 105.00 Salvage/Replace Min. 4" Topsoil 2608 sy x $1.00/sy 2,608.00 Remove/Replace 4" Walk 320 sf x $2.75/sf 880.00 Subtotal $ 17,717.00 Storm Sewer Construction Jack 12" Storm Sewer Under Railroad 50 if x $125.00/if 6,250.00 4' CB w/Casting 2 ea x $750.00/ea 1,500.00 12" RCP CL III Stnn. Swr. 120 if x $20.00/if 2,400.00 4' MH w/Casting 2 ea x $1000.00/ea 2,000.00 Subtotal $ 12,150.00 . Landscaping & Miscellaneous Lawn/Blvd. Sodding 2610 sy x $3.00/sy 7,830.00 2" Dia. Trees 22 ea x $100.00/ea 2,200.00 Lot Lights 5 ea x $1000.00/ea 5,000.00 Misc. Stripe/Arrow Lump Sum 450.00 Misc. Signs 7 ea x $100.00/ea 700.00 Subtotal $ 16,180.00 Total $ 58,462.00 5% Contingency 2,923.00 Est. Construction Cost 61,385.00 20% Legal, Admin.Engin. 12,277.00 ESTIMATED TOTAL PROJECT COST $ 73,662.00 i I ' 00/ 0N � 1 . 7,= • - 7 • • gej • 6 - • 0 / 41• - 0 • / • • / • \ et :0470 - PROJECT NO. 639-18 aft V 0+ 0 1 AGENDA REQUEST FORM ITEM NO. 1 \ NAME: Tom Kaldunski DEPARTMENT: Public Works p DATE: March 25, 1991 MEETING DATE: April 1, 1991 (17%) k/ ;//)/ CATEGORY: Consent Agenda SUBJECT: Disposal of City Property EXPLANATION: I am requesting Council approval to sell several 1i cubic yard dumpsters that are junk (covers damaged, rusted out frames, bent, etc.) and a 3 cubic yard dumpster that was damaged in an accident. REFERENCE MATERIAL/RESPONSIBILITY: M mo - Tom Kaldunski REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Wayne Henneke Finance Tom Kaldunski Public Works -- 4°141 MEMO TO: MAYOR AND COUNCIL SUBJECT: DISPOSAL OF CITY PROPERTY DATE: MARCH 27, 1991 The City had a number of old dumpsters stored in the yard by the City Shop. These items were taking up space and the department does not have space to spare. There- fore, I have directed the crews to dispose of these dumpsters at a local scrap iron dealer. These dumpsters were in poor condition with rusted out bottoms and tops, bent by accidents, and so on. In other words, they were of no value. In addition, some miscellaneous scrap was also hauled out. The City received $30.00 for this scrap iron. I am requesting City Council approval for the disposal of these items, after the fact, because I was not aware of the new policy requiring prior Council approval. 1:40/1/41 Thomas J. Kaldunski Public Works Director cc: file Larry Thompson Wayne Henneke TJK MEMO TO: WAYNE HENNEKE SUBJECT: DUMPSTER DAMAGE DATE: MARCH 21, 1991 This memo is to inform you that I have become aware of an accident that occurred approximately 3 to 4 months ago. This accident occurred at Sanford Hospital when a food vendor (possible American Fruit Company) backed into the City's 3 cubic yard dumpster. The dumpster is unusable and you should submit an insurance claim for the complete replacement of this dumpster. As far as I know, no accident form was filed and I will be asking the Police Department to investigate. Also attached is a copy of a work order directing the disposal of junked dumpsters to a scrap iron dealer. Please let me know when the insurance claim is settled so I can replace the dumpster. Thomas . Kaldunski Public Works Director cc: file Benno Klotz Bob Williamson Dan Siebenaler TJK AGENDA REQUEST FORM ITEM NO. LarryThompson NAME: p • 4 DEPARTMENT: Administration DATE: March 22, 1991 MEETING DATE: April 1, 1991 CATEGORY: Consent Agenda SUBJECT: Approve Utility Assessment Agreement for 509 1st Street EXPLANATION: Approve assessing utility fees to 509 1st Street. This has been done in the past. REFERENCE MATERIAL/RESPONSIBILITY: Agreement - Larry Thompson REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration John Manke Building Inspections Karen Finstuen Administration Tom Kaldunski Public Works S TURF ti ASSESSMENT AGREEMENT UTILITY SERVICES AGREEMENT, dated the 2nd day of April, 1991 by and between the City of Farmington, a Minnesota municipal corporation (City) , the Farmington Water Board (Water Board) and James C. Elvestad , Owner. 1. Request for Water and Sewer Service The owner has requested that water and sewer service be extended to the property described as follows: Lot 4 and South 60 feet of Lot 3, Block 6, Town of Farmington 2. Conditions of Approval The Farmington Water Board and City have agreed to install water and sewer service to said property, upon the Owner paying a fee of $ 7,033.80 and complying with the terms and conditions of this agreement. The fee shall be assessed against the property over a 10 year period with 8% interest on the unpaid balance. The assessment shall be deemed adopted on the date this agreement is signed by the City. The assessment may be prepaid at any time. The Owner waives any and all procedural and substantive objections to the assessments including any claim that the assessments exceed the benefit to the property. The Owner waives any appeal rights otherwise available pursuant to MSA 429.081. The Owner agrees to pay in full any remaining outstanding balance of such assess- ment before sale or transfer of the property. 3. Easements The Owner ensures that there is adequate public utility easement available to install the water and sewer service from City mains to the property line. The Owner agrees to secure any such required easements for the City before installation of the sewer and water services. 4. Ownership of Improvements Upon completion of the work and construction required by the agreement, the im- provement lying within public easements shall become City property without further action or notice. The City will restore the lawn to the conditions existing prior to improvement. 5. Miscellaneous A. This agreement shall be binding upon the parties, their heirs, successors or assigns, as the case may be. B. If any portion, section, subsection, sentence, clause, paragraph or phrase of this agreement is for any reason held invalid, such decision shall not affect the validity of the remaining portion of this agreement. C. The action or inaction of the City shall not constitute a waiver or. amendment to the provisions of this agreement. To be binding, amendments or waivers shall be in writing, signed by the parties and approved by written resolution of the City Council. The City's failure to promptly take legal action to enforce this Agreement shall not be a waiver or release. 4 ie vy : Vw March 19, 1991 James C. Elvestad 20534 Biscayne Avenue W. Farmington, MN 55024 Re: Sewer and Water Service to 509 1st St. Dear Mr. Elvestad, This letter is in response to your request concerning municipal utility service to the vacant lot at 509 1st Street (Lot 4 and one half of Lot 3, Block 6, Town of Farmington) . I have reviewed City records and conducted a field investigation to determine if utility services exist. This search found no record of existing service lines. Based upon this review, I must assume that no assessments have been paid. Please provide assessment information if you are aware of it. I must follow established policies that require the following fees be paid prior to any service line installation. These fees will bring the service line to the property line. You will have to complete the services on private property. 4" Sewer 1" Water Benefit Charge $ 1000.00 Benefit Charge $ 1000.00 Stub Out Fee 800.00 Stub Out Fee 1000.00 SAC Charge (MWCC) 650.00 WAC Charge 481.00 Connection Permit 40.00 Connection Permit 40.00 Street Breaking Permit 600.00 Total Sewer $ 3090.00 Total Water $ 2521.00 TOTAL SEWER AND WATER FEES — $5,610.00 The surface water management fee will be determined upon submittal of a detailed site plan. It must also be noted that your property is in the City's TIF District and the proposal should be reviewed by the HRA. In addition, it was indicated to me that you might be interested in providing an easement to Mr. Hunter, owner of Lot 2, Block 6 to provide sewer and water service to his property. The same fees will be charged for service to Mr. Hunter's lot as outlined for your lot at 509 1st Street because no services currently exist. Note that if both are done at the same time there is a possibility of sharing the street breaking cost. Cilg FAn11UN9f0Jl 325 Oak St*eet • Fa*MiagteN. NW 55024 • (612) 463-7111 Upon receipt of these fees, the City will proceed to extend the services to the property line. It should be noted that City ordinances require that you connect to the service lines within one year of availability if a building exists on the property. Please contact me if you have any questions regarding these fees. Sincerely, hce /c 1 Thomas J. Kaldunski City Engineer/Public Works Director cc: file Larry Thompson Karen Finstuen Wayne Henneke John Manke Richard Hunter Jerry Henricks Charlie Tooker TJK r , .! r DELMAR H. SCH WAN Z LAND SURVEYOR Registered Under Laws of The Stab of Minnesota 2978—146TH STREET W.—BOX M ROSEMOUNT,MINNESOTA 56068 PHONE 612 42i17SB SURVEYOR'S CERTIFICATE 4 19icia66 c7,28.-6-7r- 4z . v. fir Viet /'%N TREE P4,0.ao ? 6o,ao 6p cc 4 /e 137 J4. y�' I i I a Ex son.% I ! h mast' a ^t 40 Q ,�s oo CI h a V 0(A. �,°1 cls 1D1) -• ° O SCALE. �ae' �� �` ; 1 inch s, 40 feet �� o Denotes set iron I 1� - 0 0 i ,?- Q vrie, 0 0 pipe unless �Q ene Q otherwise shown ______ 44(/ a_ `2 � ) 0 0 64.00 u, (oo.00 ) ,-, o a 4° I hereby certify that this is a true and correct representation of a survey of the boundaries of: • Lots 2, 3, and 4, Block 6, TOWN OF FARMINGTON, according to the recorded plat thereof, Dakota County, Minnesota. The north 90. 00 feet of Lot 3, Block 6, TOWN OF FARMINGTON, according to the recorded plat thereof, Dakota County, Minnesota. As surveyed by me this 6th day of May, 1981. _C-- o- Q C 4:7$17 Al.'; 1 1/ s ez... . )i// 7 . crzikil;ztf • „.'\ MINNESOTA REGISTRATION NO.8625 X