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HomeMy WebLinkAbout06.17.91 Council Packet AGENDA COUNCIL MEETING REGULAR JUNE 17, 1991 1. CALL TO ORDER 2. APPROVE AGENDA 3. APPROVE MINUTES a. May 30, 1991 - Special b. June 3, 1991 - Regular 4. CITIZENS COMMENTS 5. PUBLIC HEARINGS a. 7:15 P.M. - Discuss TIF for Elm Park b. 7: 15 P.M. - Street and Utility Improvements - Elm Park - Project 91-6 c. Continuation of Middle School Plat Hearing 6. PETITIONS, REQUESTS AND COMMUNICATIONS a. Consider County 5 Year CIP b. Private Sewer on 4th Street - Petition 7. ORDINANCES AND RESOLUTIONS 8. UNFINISHED BUSINESS a. Project 87-7 - Fairground Sewer and Water b. Equipment Purchase - Public Works c. Project 91-1 - 1991 Street and Utility Improvement Project d. Project 91-11 - 1991 Sidewalk Maintenance Project 9. NEW BUSINESS a. Maintenance Agreement for Voting Machines b. Reassessment Agreement for Marigold Foods c. SWCD Contract d. Personnel - Planner 10. MISCELLANEOUS a. Parking Restrictions - Hardee's b. City Survey - Employee Comments 11. CONSENT AGENDA a. Resolution Approving Submittal of an Application for Charitable Gambling b. Final Pay Estimate - Project 90-1 c. Capital Outlay Request - Liquor Store d. Approve Letter of Engagement - Briggs and Morgan e. Equipment Purchase - Public Works f. Mountain Dew Days Permits and Licenses g. Extension of Developer Agreement - Dakota County Estates 4th h. Ordinance Amending Solid Waste Collections i. School/Conference Request - Finance j. Approve Payment of Bills 12. ADJOURN 13. ADD ON a. Contractor Payment - Project 91-3 b. Sewer Maintenance Project c. Change Order No. 1 - Project 91-4 AGENDA REQUEST FORM 5ITEM NO. CL NAME: Larry Thompson DEPARTMENT: Administration DATE: June 7, 1991 MEETING DATE: June 17, 1991 CATEGORY: Public Hearings SUBJECT: Continuation of Middle School Plat Hearing EXPLANATION: REFERENCE MATERIAL/RESPONSIBILITY: REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Or MEMO TO: MAYOR AND COUNCIL SUBJECT: MIDDLE SCHOOL PLAT DATE: JUNE 12, 1991 The following is an update on the proposed developer's agreement for the Middle School Plat. 1. The developer's agreement will be drafted in standard form (sent previously). 2. According to the City Engineer, the School District intends to construct a temporary east/west road for construction of CSAH #31, so language relating to restoration of Pine Street will not be required. 3. The fees will be per City policy (sent previously) except as follows: a. Storm Water Management (See #4 below) b. Parkland Dedication - The vacated Riverside Plat already contributed its share of parkland dedication so no parkland or fees will be required. 4. Storm Water Management Fees - The School Board still contends the Storm Water Credit should be based on the average cost of the land ($6,000 per acre). The City's position is that $2,000 is sufficient for wetlands. The School Board has proposed a compromise of $4,000 per acre. The net result would reduce the School District fees by $24,000±. This may be offset by the sale of excess fill materials to the School District, which the City Engineer is discussing with the School District architect. The School District has agreed that if the City accepts the $4,000/acre credit, it will not contest any of the other terms of the agreement. On another note, the School District and Nordseths have officially requested 208th Street be shifted to the south. I still concur with the Engineer, Planner and Planning Commission's recommendation to have the road curve to the north. If the location of the road was a concern to the School District, it should have been raised earlier in the review process. /al ‘ Z.1744f-- Lar Thompson City Administrator cc: Leo Ruberto Development Committee file LT/mh Farmington Independent School District 192 • . . . Schools with People who Care 510 WALNUT STREET PHONE: (612)463-7193 FARMINGTON,MINNESOTA 55024 FAX: (612)460-8086 June 5, 1991 JUN 0 6 191 Farmington City Council Board of Education 325 Oak Street WARRENSIFFERATH Farmington, MN 55024 Chairperson KIMBERLY HARMS Vice-Chairperson Dear Council Members: KLAARTJE STEGMAIER Clerk ' At its June 3, 1991 meeting the Board of Education Treasurer NAWELL unanimously passed a resolution supporting the request PATRKKRUPPof Mr. & Mrs. Ordell Nordseth requesting that 208th Trustee Street run straight east-west. LESLIE McMURTREY Trustee As you are aware, this was our original Administration conceptualization upon which the site was acquired by the school district. Preliminary meetings between LEOA.RUBERTO district and city staff discussed this issue. The Superintendent curve in the street requires us to purchase additional THOMAS ROLLOFF land which stresses our financing. As indicated GARY WEIS earlier, the district will accommodate the revised plan Asst.High School Prindpal for the road if that is the cities decision. DONALD MEYERS Middle SchoolPrincpal At the June 3rd meeting the Board also reiterated our DOUCLASHENKE concerns over the watershed valuation. This issue is EkmentaryPrirteipal ofrima concern to our district JONATHAN REIO p given the cost Elementary Principal constraints on the Middle School project. We are most MARGARETMCKERNAN anxious to have the council rule on our request. Curriculum Director MITZIHAMMAN Throughout this process we have tried to continue the Special S.nkesl7..Ctor spirit of cooperation between the city and school. We MARKBELTZ also know that you appreciate our concerns that our Support services Manager Middle School be a quality learning institution that su:MsManag« contributes to the learning of our students and the DARLENEBELL economic development of our community. Community Education Director MIKESCHWANKE Sincerely, Dir.of Buildings&Grounds Zag&C Warren Siff th, ChaicEe Board of Education WS/nb cc: Larry Thompson, City Administrator Mr. & Mrs. Ordell Nordseth MEMO TO: MAYOR AND COUNCIL SUBJECT: PROPOSED MIDDLE SCHOOL DATE: JUNE 13, 1991 I have met with representatives from the SWCD and DNR concerning the possible alignments of the new road serving the Middle School. Attached are their comments for your information. Their positions reflect my recommendations as presented at the last Council meeting. di Thoma1:91/14 ldunski City Engineer cc: file Development Committee Leo Ruberto William Snyder O.T. Nordseth DAKOTA COUNTY SOIL AND WATER CONSERVATION DISTRICT Farmington Professional Building P.O. Box 129 821 Third Street Farmington,MN 55024 MINNESOTA 6156 Phone:(612)463-8626 SOIL AND WATER CONSERVATION DISTRICTS June 12, 1991 Tom Kaldunski, P.E. City of Farmington 325 Oak Street Farmington, MN 55024 Re: Alignment of New Road for Farmington Middle School Dear Tom: We have reviewed the information you gave us regarding the two possible alignments for the new road which will service the Farmington Middle School. As you explained to us, the two options are a north and a south alignment. Both alignments would run along the northern boundary of the school district property on the west end, and would tie in to the intersection of Highway 66 and Highway 3 on the east end. The north alignment would extend directly west from the current intersection of Highway 66 and Highway 3 to the railroad tracks, and then curve south to intersect with the northern boundary of the school district property. The south alignment would extend directly east from the school district property to the railroad tracks, and then curve north to the centerline of the extension of Highway 66. Soils issues The northern alignment would be constructed primarily on Waukegan silt loam. The Waukegan soil is well suited for building purposes. There would be a small amount of construction on Cylinder loam, which has a seasonal high water table of 2-4 feet.. The southern alignment would involve construction on Waukegan silt loam, Cylinder loam, Kanaranzi loam, and Kato silty clay loam. The Kato silty clay loam is commonly found on floodplains. ' 'The Kato soil has severe limitations for road construction due to low strength, high organic matter content, and frost action. Extensive subsoil corrective- work would be needed in areas involving the Kato soil.' ' AN EQUAL OPPORTUNITY EMPLOYER page 2 T. Kaldunski June 12, 1991 From a soils suitability standpoint, the northern alignment would be preferable. Floodplain issues The floodplain in this area is determined by the elevation which would be reached by the Vermillion River during the 100 year flood. The 100 year flood elevation in the area of concern is 895.1 at Highway 3, and 896.1 at the railroad tracks. The above elevations indicate that the northern alignment would avoid construction in the floodplain area except where the road has to cross the Vermillion River. East of the railroad tracks, the southern alignment would involve a significant amount of construction in the floodplain. Construction in floodplain areas is regulated by the State, which has delegated the responsibility to local governmental units. In the roadway sections in Empire Township, the County would issue permits for construction in the floodplain. The proposed roadway would need a permit from the County. Factors which would be considered before a permit would be granted would be the amount of stage increase for the 100 year flood '(the amount of additional rise in elevation) due to the road construction, the increase in flow speed due to the construction, and the potential for increased 100 year flood damage. In general, construction in floodplain areas is discouraged, since the floodplain area is necessary to safely conduct the water from the 100 year flood. Since the northern alternative avoids the floodplain to the maximum extent possible, we would again recommend the northern alternative. Wetland issues The northern alignment avoids construction in wetlands, except in the area where the road crosses the Vermillion , River. The southern alignment, in addition to the above area, also involves construction in wetlands east of the railroad tracks. SWCD staff have inspected the site, and determined_ that the area involved would probably be classified as a Type 1 or 2 wetland. Wetlands such as these provide many environmental benefits such as flood storage, wildlife page 3 T. Kaldunski June 12, 1991 habitat, and groundwater recharge and purification. As a matter of policy, the SWCD encourages the preservation of wetlands whenever possible. Based on the fact that the northern alignment avoids wetlands as much as possible, the SWCD would again prefer the northern alignment. Summary The Dakota Soil and Water Conservation District has examined the two alignment alternatives considering soils, floodplain, and wetland issues. Based on this review, the District recommends that the City of Farmington pursue the northern alignment for the new road to service the Farmington Middle School. If you need any additional information, please contact me. Sincerely, Steve Kernik Urban Conservationist farmsch.001 STATE{{�� OF U'V11V1�s©ir DEPARTMENT OF NATURAL RESOURCES 0*?Ua, 1:00 Warner ltd., St. 'Beal, Mit 08104 MOWN() 772-79LO eaENa. Powe"brand tax tranmnam memo 7117. Nens. June 14, 1991 "4-"• ro Mr. Thomas.Saldunski 11.* '�= �?t'' - Q City of Farmington 325 Oak Street Farmington, M11 55024 RE: PROPOSED CITY STREET TO SERVE MEM MIDDLE SCHOOL Dear Mr. Ealdunski I've reviewed the materials you forwarded depicting two potential alignments for the proposed city street to serve the new riddle school. I recently mads a field inspection to observe the general area. In the spirit of promoting no net loss of wetlands and minimizing fill in 100-year floodplains, I must encourage the pursuit of the northernmost alternative. The southern alignment, it appears, would require more fill in the floodplainand loss of sore riverine wetland that the alternative to the nth. In addition, I would think that the city would require such less fill for the northern alignment, thus saving dollars. Please keep me informed of the status of this proposal. 1 appreciate the opportunity to provide input. Call me at 7724.9910 if you have any questions. sorely. at_ Pat �, Area •logist cot Dakota SWCD AN EQUAL OPPORTUNITY EMPLOYER JO 101991 June 8 , 1991 Farmington City Council 325 Oak St . Farmington, MN 55024 Dear Council Members, This letter is to confirm our request that 208th Street run straight east-west along the north edge of the new middle school property and cross the railroad tracks straight east from that line. The Board of Education, as you know, is also in agreement with this location of the road. We will be out of town for two weeks and will not be able to attend the council meeting on June 17 , 1991 . Sincerely, ek"ALLT Ordell T. and Helen M. Nordseth PO Box 57 Farmington, MN 55024-0057 cc: Larry Thompson, City Administrator Board of Education, School District 192 ADDENDUM NO. ONE TO .. FEASIBILITY STUDY FOR EXTENSION OF MUNICIPAL UTILITIES AND STREET IMPROVEMENTS TO SERVICE THE PROPOSED FARMINGTON MIDDLE SCHOOL SEWER DISTRICT #2 Ni OF NW} OF SECTION 31, T114, R19 PROJECT NO. 91-10 I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly registered professional engineer under the laws of the State of Minnesota. 41/40i //•/Z4 / dOK:lduns .E. Reg. No. 16798 Date: June 13, 1991 City of Farmington Engineering Department 325 Oak Street Farmington, Minnesota 55024 MEMO TO: MAYOR AND COUNCIL SUBJECT: PROJECT NO. 91-10 - EXTENSION OF MUNICIPAL UTILITIES AND STREET IMPROVEMENTS FOR THE PROPOSED MIDDLE SCHOOL DATE: JUNE 13, 1991 Transmitted herewith is Addendum No. 1 to the Feasibility Report for the extension of sanitary sewer mains, water main trunks, storm water management structures and street improvements to service the proposed Middle School construction in Sewer District #2. This addendum was ordered by the City Council to identify costs of :potential improvements to Pine Street. This report provides a detailed cost estimate of the work being considered and a plan of the area in which improvements will be constructed. The project costs contained herein may be funded through assessments, stormwater management fees, water main development fees and other potential sources. This report will be presented to the City Council at the June 17, 1991 Council meeting. #a*cirliCti Thomas J. Kaldunski, P.E. City Engineer cc: file Wayne Henneke TJK TJK/mh TABLE OF CONTENTS Demo of Transmittal Table of Contents Introduction Discussion Project Costs Conclusions and Recommendations APPENDIX Detailed Cost Estimates Figure 1 - Proposed Street Construction Figure 2 - Revised Trunk Sanitary Sewer Figure 3 - Trunk Water System INTRODUCTION The Farmington City Council has ordered this report to determine the feasibility of extending municipal utilities and constructing a City street to serve Pine Street which is being affected by the proposed Middle School construction in the North One Half of the Northwest One Quarter of Section 31, Township 114, Range 19. This report was ordered as a result of a public hearing conducted by the City of Farmington. ISD 192 is concurrently preparing plans for the construction of the Middle School. The School District is planning to begin construction of the project in the Summer of 1991, with a projected school opening in the Fall of 1992. The City Council has ordered the preparation of plans and specifications for City improvements to serve the Middle School. The Council will consider adding improvements , on Pine Street to the project following the completion of the public hearing. Residents 'on Pine Street requested the feasibility study to determine the costs. Improvements which could be considered are sanitary sewer, street pavement (outlined in this report) and water mains (outlined in original report) . DISCUSSION Sanitary Sewer The 12" sanitary sewer trunk to serve the Middle School will connect to the MWCC interceptor on an alignment at the east end of the cul de sac on Pine Street. (Figure 2 from the original study.) A future 8" sanitary sewer is shown on Pine Street. The detailed cost estimate for this sewer is included in the appendix of this report. This sewer will be an 8" PVC at a depth of 8-10 feet. It will also serve the vacant property in the northeast quadrant of TH 50 and CSAH 31. Water Main The original feasibility study included a water main loop (Alternate #1) that would connect the Middle School via Pine Street to the intersection of TH 50 and CSAR 31. I would refer you to the original study for more details on Alternate #1. The . City has ordered preparation of plans and specifications utilizing Alternate #2 (railroad alignment). See Figure #3 for plan view. Street Construction Figure No. 1 is a plan view of proposed street construction. The existing Pine Street in the vicinity of the proposed Middle School consists of a dedicated 60' right of way ending with a 60' radius cul de sac. The existing surface is gravel (6-8 inches thick) placed on the existing black silty topsoil. It has been treated over the years with dustcoating. Concerns have been raised about heavy construction traffic damaging the existing street. Special consideration to this concern will be included in the specifications for the project that has been ordered. Currently the existing street serves Rambling River Park and several residences. Future development in the northeast corner of TH 3 and CSAH 31 will also have access via Pine Street. This study assumes that a typical residential street will be constructed; 38 feet wide (B to B) with concrete curb and gutter on both sides. The pavement will consist of 3 inches of asphalt on 8 inches of Class 5 Aggregate Base on 2 feet of select granular fill with natural sand and gravel subbase. This is a typical 7 ton design in Farmington. Concrete boulevard walks are planned for both sides of the street. Because of the low traffic count, turn lanes at TH 50 have not been included in this report. Storm Water Management Because of the existing topography and proximity to the 100 year flood plain of the Vermillion River, it is assumed that drainage will be overland to the cul de sac on the east. No storm sewer and/or ditch improvements are included in this report. Runoff will be directed to a swale on the east end of the cul de sac which will direct the water into the flood plain. Natural drainage will carry the runoff to the river. PROJECT COSTS The project costs for these utility and street improvements are outlined in this section. The itemized cost estimates are provided in the appendix and they include a 5% contingency and 15% for legal, administration and engineering of the project. The indicated unit prices are as provided for the 1991 construction season (ENR 4765 Mpls). No costs have been included for easement acquisition. The following summarizes the Pine Street project costs: Street Improvements $133,421.00 Sanitary Sewer 41,113.00 Water Main (Alt. #1) (8") 116,360.00 Storm Sewer .00 Est. Total Construction $ 290,894.00 The City has adopted an assessment policy which outlines the procedures which should be followed in assigning project costs. This detailed preparation of an assessment roll has not been done to date. It is recommended that the City Administrator prepare a preliminary assessment roll. Funding for the project can come from many sources, such as: assessments, subdivision fees, surface water management fees, water main trunk area charges and so on. CONCLUSIONS AND RECOMMENDATIONS The project as reviewed herein is feasible as it relates to general engineering principles and construction procedures. Based upon information contained"in•this report, it is recommended that: 1. This report be adopted by the City as a guide for the construction of streets, sanitary sewer, water main and storm water management systems to serve Pine Street adjacent to the proposed Middle School and Rambling River Park. 2. The City Council should direct the City Administrator to prepare a preliminary assessment roll for a public hearing. A public hearing should be held to determine further action to be taken. The affected property owners in the sewer service area and water main service areas must be notified for public hearing purposes. In addition, all property owners adjacent to the proposed street improvements must be notified for public hearing purposes. Because a major portion of the benefitted property is Rambling River Park, the City will have to determine how that share of assessments will be funded. This fiscal review may determine the true feasibility of these improvements. The City may not be able to fund its share. In addition, the fiscal burden on 4 residences has the potential to have a negative impact and the City may risk appeals through the 429 process if the assessment exceed the benefit. Some determination must be made as to the ultimate land use of the northeast corner of TH 50/CSAH 31 prior to proceeding with this project. 3. The following schedule should be implemented for the project: - Receive Feasibility Report June 17, 1991 - Hold Public Hearing June 17, 1991 - Authorize Preparation of Plans and Specs June 17, 1991 - Approve Plans/Specs - Auth. Adv. for Bids July 1, 1991 - Accept Bids/Award Contract August 15, 1991 - Start Construction September, 1991 - Project Completion November 15, 1991 FEASIBILITY REPORT ADDENDUM Middle School Project No. 91-10 Pine Street Street Improvements Qty. Unit Est. $/Unit Total Common Excavation 5250 cy 3.00 15,750.00 Haul Excess Material 5250 cy 2.00 10,500.00 Select Granular Fill (2') 2865 cy 6.00 17,190.00 Class 5 Aggregate Base (8") 1860 cy 7.00 13,020.00 Bituminous Binder Course (1}") 323 tn 15.00 4,845.00 Bituminous Wear Course (1i") 323 tn 15.00 4,845.00 AC-1 Bituminous Material 39 tn 150.00 5,850.00 Bituminous Patch Material 20 tn 60.00 1,200.00 6" Concrete Walk (4 Driveways) 384 sf 3.25 1,248.00 4" Concrete Walk (both sides) 8975 sf 2.25 20,194.00 B618 Curb and Gutter 2265 if 5.00 11,325.00 4" Top Soil Strip/Respread 1775 sy 0.30 532.00 - Sod 1775 sy 2.25 3,994.00 Sub Total $ 110,493.00 5Z Contingency 5,525.00 Est. Construction Cost 116,018.00 15Z Admin., Engr., Legal 17,403.00 TOTAL ESTIMATED STREETS COST $ 133,421.00 Sanitary Sewer 8" PVC 660 if 35.00 23,100.00 8" x 4" Wye 4 ea 100.00 400.00 4" Service Line 120 if 45.00 5,400.00 4' Manholes (8' dp) 2 ea 1100.00 2,200.00 Tie into Exist. MH 1 ea 2600.00 2,600.00 Mech. Trench Compacting 580 if 0.60 348.00 Sub Total $ 34,048.00 5% Contingency 1,707.00 Est. Construction Costs 35,750.00 15% Admin., Engr., Legal 5,363.00 TOTAL ESTIMATED SAN..SWI. COST $ 41,113.00 Water Main - Alternate #1 Qty. Unit Est. $/Unit Total 8" DIP, CL 52 2900 if 18.00 $ 52,000.00 w (12" DIP, CL 52) (2900) if 21.00 (60,b00.00) 8" Gate Valves 3 ea 550.00 1,650.00 (12" Gate Valves) (3) ea 800.00 ( 2,400.00) Fire Hydrants 4 ea 1,200.00 4,800.00 6" DIP, CL 52 100 if 16.00 1,600.00 6" Gate Valves 4 ea 440.00 1,760.00 Misc. Fittings 3000 lb 1.00 3,000.00 Jack Under CSAH 31 120 if 225.00 27,000.00 Connect Exist. Water 1 ea 1,600.00 1,600.00 Mech. Trench Compaction 3000 if 0.60 1,800.00 Sub Total $ 95,410.00 52 Contingency 4,770.00 Est. Construction Costs 101,180.00 152 Admin., Engr., Legal 15,180.00 TOTAL ESTIMATED WATER MAIN $ 116,360.00 SUMMARY Street Improvements $ 133,421.00 Sanitary Sewer 41,113.00 Water Main — Alt. 1 116,360.00 TOTAL ESTIMATED PROJECT $ 290,894.00 t-- -, 6 1E . \__ ili . _ ,• ...z..., 0 1- ..-- .., . •-•. A --_-r-- i ir"-- •I - US IA1 • ‘1 1 -. Cr . zt., I. = gm ---.-- •P .... . "' '''"••141 i• s=„,, ,..... . . . , ! 0 • -. •.. . . . our, , . . • i 111!........ j - ....1k.• . • ••• -•••••• W ga M 1:C5 (0) o Ne' " ! 7 igWEal ....... .. • 4% '''' . \ .. 11....• .111‘..• a,, M. ..., . loW 0^-i,h; . tgooSIg5 . i. F.Z0g41 • • ; =Sac x . I-- .. ; • gEntel°--- \ \ 0 ._, , . \ , .. , . . Li Cl) , loyse."=ta . kit'44..k"7145:!! i , • go eg 0 i li --•-• .- "C.09• • • I ! rr7-4 - Ci • • 0: • III ' 1 I ...-I L . • ... , • • Cl) WV • . . ....I Li...s-- >.'.. 11 a 'a ict In. . --o4 • /i 4 .p. ' • .- IL.... rip' r--- ' . ...-- Ehl v; • M.Y.-. ... li.' ; 1•N .. N. 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I • i •/ I _ - Is__ 16' ® --.•.. .moi TO I © �'___._- le ` - fid CI • its' 1_ 1 • -1+ " I ' /s' r gr � �-_,_I He le 4.0161010 lemmit .4 X 6........ ..... .................... 6. 12 - : .�:_r —— — LAMM ==.4"" r 4t ....L.4. 91. -- _ --w�...._== •_� _ I • . a ,�� .nr s ,war .._ :— as . IS 7. � _ I ,; - ri,...„....-.., . . , ..• : t..-r J.. v ±:Al .. • • -.- _____ S ' • • ''......� 'TY or FA eMiuei ?J -1-12wI4 WATE,e SYsre c AGENDA REQUEST FORM giLitu ITEM NO. IOCL i ) rr{q) �NSE: Larry Thompson DEPARTMENT: Administration \, x J� Al ch✓, DATE: June 7, 1991 �I MEETING DATE: June 17, 1991 CATEGORY: Miscellaneous SUBJECT: Parking Restrictions - Hardee's EXPLANATION: Readdress a problem of semi trucks parking in 100 block of Elm Street REFERENCE MATERIAL/RESPONSIBILITY: Memo - Larry Thompson REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Dan Siebenaler Police Tom Kaldunski Public Works SI MEMO TO: MAYOR AND COUNCIL SUBJECT: PARKING RESTRICTIONS - HARDEE'S DATE: JUNE 11, 1991 Mayor Kuchera has had an ongoing problem with trucks parking in front of his house. First, the situation poses a safety problem for persons exiting Hardee's and Mayor Kuchera's driveway. Second, the fumes from the diesels running create a nuisance. This matter has been before the Council previously and no action was taken. I have observed the concerns listed personally and feel they are legitimate. I would recommend that "No Truck Parking" signs be placed from the west edge of Mayor Kuchera's property to the east edge of Hardee's property. La/7(27 hompso City Administrator cc: Tom Kaldunski Dan Siebenaler Dave Harmeyer file LT/mh } AGENDA REQUEST FORM I 0 ITEM NO. fI Nom: Larry Thompson __ ,•/ DEPARTMENT: Administration DATE: May 21. 1991 MEETING DATE: June 17, 1991 ��, CATEGORY: Miscellaneous SUBJECT: City Survey - Employee Comments EXPLANATION: Per Council directive REFERENCE MATERIAL/RESPONSIBILITY: Comments - Larry Thompson REFERRED TO: (NAME) DEPARTMENT: Department Heads S GNA 4 MEMO TO: MAYOR AND COUNCIL SUBJECT: SURVEY RESULTS - EMPLOYEE COMMENTS DATE: JUNE 11, 1991 Per Council directive, I have attached the employee comments relating to the recent City survey. Overall, I feel the City scored very well on the survey results. The only place I feel the City scored low was animal control where I feel the adage "you get what you pay for" applies. Presently the City makes a minimal effort in animal control. Staff is presently exploring various alternatives and a recommendation will be presented to the Council. This matter will be placed on the June 17, 1991 agenda for discussion. /a17 7Z17.44 - Larry Thompson City Administrator cc: Department Heads file LT/mh MEMO TO: Larry Thompson, City Administrator SUBJECT: Survey DATE: June 6 , 1991 Per Council directive , I broughtup the city wide survey at our regular department meeting on June• 6 , 1991. We reviewed the results of the survey and discussed several items . The' most significant item ,discussed was animal control , since that is directly related to our department. The current situation is not- acceptable , based on survey results . One alternative posed was contracting with Lakeville for animal control . The reaction to this suggestion was almost unanimously negative . From the information I was given , the Lakeville situation has proven un- acceptable due to a lack of on call personnel . Any use of Lakeville services would require after hours pick up, since that is when we receive most of our pick up requests . A second alternative would be an increased effort by our current contractor. While no firm decision has been made , one of these would appear to be our best immediate approach. Tne idea will be developed further and discussed with our animal control officer and the Lakeville Police . Before any enhanced activity, I would publicize the forthcoming action via new articles . At this time , we have no further comments or suggestions regard- ing the survey. If you have any comments or questions , feel free to contact me at your convenience . Daniel M . Siebenaler Chief of Police DMS/m MEMO TO: LARRY THOMPSON SUBJECT: CITY SURVEY RESULTS DATE: JUNE 6, 1991 Following are comments from my department regarding the survey sent to residents with their April 1st billing. - There was no surprise that favorable results would come from Police, Fire, Street Maintenance and Snow Plowing. "They are all good services." - It seems there are more complaints received by phone call than reflected by the survey. - It was commented to one of my employees by another employee that the administrative staff should have been evaluated. - We discussed whether additional snow plowing should be done. There seems to be a sentiment that the streets should be scraped closer to the street surface to_prevent packed snow. I pointed out that this could increase costs. It was felt that the process should perhaps be researched and discussed. It was felt that if the streets were plowed more cleanly, perhaps less sanding would be required and the sanding that was done would be more effective. The cost savings of less sanding might offset the cost of more frequent plowing. - Karen Finstuen Administrative Assistant cc: file KF MEMO TO: LARRY THOMPSON SUBJECT: CITY SURVEY DATE: JUNE 7, 1991 At the last Public Works Department meeting, we discussed the recent City survey. Discussion on the reasons for the "Poor" percentages brought forth the following complaints that the Department is aware of: Solid Waste 1) Small items blowing when containers are dumped - recommend requirement for bagging small items to prevent this. 2) Overfilled garbage cans which result in garbage being spilled onto ground. Crews have been instructed to use "Out of Cab" policy and residents will be charged extra. It is hoped that the weight based system and "Out of Cab" fees will reduce this complaint. Street Maintenance (NOTE: North percentage of "Poor" was higher than south percentage) North 1) Sweeping of streets in construction areas is a problem. Should consider ordinance and enforcement to require builders and contractors to clean up daily. 2) Dust control on gravel roads has been a concern. City should review policy and costs. 3) It was felt that with new streets and recent graveling on Flagstaff, the maintenance has been very good. 4) Improvements should be considered in Hill Dee area from "Y" to CSAR 31. South 1) Alleys are rough - should consider an alley improvement program to pave them. 2) Sidewalks need maintenance - program in place. People want it done yesterday. 3) Continue street improvement program. 4) Public Works Department feels that pothole patching, seal coating and crack- sealing programs are doing a lot of good. Water System North Problem with low water pressure in Hillview and higher elevation areas. Solution - new reservoir with elevated storage to provide adequate water supply in upper elevations. South Problems with quality on dead ends (1st Street, all cul-de-sacs) and areas such as 7th Street with long loops (greater than 1 block). Snow Plowing North Can't be everywhere at one time, should establish zones with assignments to individual trucks, should consider emergency routes. Need ordinance on seasonal parking restrictions and enforcement on snow birds. South Plowing is generally completed by 2:00 P.M. City cannot provide level of service that MnDOT/County provide. Problems with snow birds. It takes too long to have them towed (24-48 hours) which means Public Works cannot clean streets completely. A lot of snow birds by apartment houses. Some complements on cul de sac plowing. This memo is a brief synopsis of the problems that the Public Works Department is aware of. It should be used to guide the City in preparing a plan of action to address problems. It was noted that the Public Works Department generally received 90% or better rating above "Fair", with 50-65% rating of good to excellent. This gives the department a positive feeling. I hope this feedback will be useful to you. Thoma . Kaldunski Public Works Department cc: file Jerry Bauer Bob Hanson Benno Klotz Russ Matthys Bob Williamson TJK C 4, Memo to: Larry Thompson, City Administrator Date June 3, 1991 Re City Survey - Finance Department Staff Comments The Finance Department staff met May 22, 1991 to discuss the results of the recent city survey. The following is a summary of the comments made at that meeting: Topic: Monthly Billing Staff members believe that people did not understand why the user fee would increase by $5.00 /year if the City went to monthly billing. Did they believe it was $5.00/quarter? Possibly this question should be re-written and placed on the next survey. Topic: Airport Staff members were very pleased to see the results of the survey regarding the airport. Topic: Police Protection It is felt that we have adequate police protection, therefore the results of the survey were not a surprise. Topic: Street Maintenance Staff members believe if a person lives on a poor street or sidewalk, they would answer poor to the question. Also, the residents on the north side of the City do not see the activities of the maintenance workers as much as the residents of the southern part of the City. There are not funds available to do all needed maintenance at one time Topic: Water Water quality is different throughout the City. A variety of responses would be expected. Topic: Snow Plowing Staff members believe the City does a good job snow plowing. Problem areas would be driveways and cul-de-sacs. The concept of charging business owners for hauling snow out of the downtown was discussed. Topic: Animal Control Staff members agree there is an animal control problem in the City. It is believed the service should be increased and consideration be given to provide the service in-house or co- ordinated with the City of Lakeville. Topic: Park Maintenance More funds have been made available for maintaining parks than.in past years. The condition of the parks reflect this. Topic: Solid Waste Service Staff members have heard the complaint about blowing trash when the container is dumped_ Residents could reduce this problem by • , placing trash into a plastic garbage bag before throwing into 90 gallon container. The survey result were very good considering the transition period solid waste is in. Staff members were concerned about the number of citizens that mark their response as don't know or decide not to answer at all. ijattVLeg;Velt.442---/ Wayne E. Henneke Finance Director c.c. Rosemary Swedin, Accountant I Arvilla Neff, Accounting Clerk file -r. • MEMO TO: LARRY THOMPSON SUBJECT: CITY SURVEY RESULTS DATE: MAY 23, 1991 I believe the results of the City survey were quite favorable overall. Animal control which had the highest "poor" rating of only 15.7% cannot be con- sidered a poor service based on the 57% whom claim it to be a fair or better than fair service, and the 27% who did not know or have any comment. The favorable rating of the Police and Fire protection is amazing. The majority of the services received such a high rating that they make the City street main- tenance and snow plowing services look bad by comparison, but in actuality, they received an outstanding report card also. I believe that all of the employees involved in these services should be commended. 4,ed 4166- Paul Asher Liquor Store Manager cc: file PA PA/mh lg ' MEMO TO: LARRY THOMPSON SUBJECT: CITY SURVEY RESULTS DATE: JUNE 6, 1991 I reviewed the results of the City survey with the Parks employees. They were generally quite pleased. Comments made were: 1. Most negatives were in Public Works. 2. Animal control is a problem. 3. Negatives generally not bad - low percentage. 4. Very happy with Parks rating. 5. Agreed with the Airport rating. JJ C 7a James Bell Parks and Recreation Director cc: file JCB JCB/mh