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Home My WebLink About08.05.91 Council Packet A 1 AGENDA COUNCIL MEETING REGULAR AUGUST 5, 1991 1. CALL TO ORDER 2. APPROVE AGENDA 3. APPROVE MINUTES a. July 15, 1991 b. July 22, 1991 c. July 25, 1991 4. CITIZENS COMMENTS 5. PUBLIC HEARINGS a. 7:15 P.M. - Zoning Amendment - Radio and TV Tower Antennas b. 7:30 P.M. - Akin Road Elementary School Grading Permit 6. PETITIONS, REQUESTS AND COMMUNICATIONS a. Private Sewer on 4th Street 7. ORDINANCES AND RESOLUTIONS a. Ordinance Relating to Annexation - Mr. and Mrs. Lavane Bung 8. UNFINISHED BUSINESS a. Mission Statement b. Approve Employment Offer - Planner c. Evergreen Knoll Park Shelter - Update of Funding Design d. Elm Park Assessment Roll e. Budget Adjustment - Parks f. Gas Tank Removal at City Garage g. Project 91-11 - Sidewalk Maintenance Project 9. NEW BUSINESS a. MSA/FAU Projects b. Winter Parking c. Training Contract - Police d. Equipment Purchase - Public Works e. Project 91-10 - Middle School Street and Utility Improvements 10. MISCELLANEOUS a. Questions for October 1, 1991 Survey 11. CONSENT AGENDA a. Adopt Ordinance Amending Reforestation Ordinance b. Approve Recycling Processing Agreement - PULLED FROM AGENDA c. School/Conference Request - Police d. Ordinance Amending Code Relating to Building Code and Resolution Adopting Fees e. School/Conference Request - Arena and Parks f. Annual Salt Contract g. Capital Outlay Request - Arena h. 1991 Budgeted Transfers i. Uniform Agreement - Public Works j. Approving an Application for Gambling Premise Permit k. Temporary 3.2 On Sale License Applications 1. Capital Outlay Request - Fire Department m. Amend Middle School Development Agreement n. Approve Payment of the Bills r 12. ADJOURN 13. ADD ON a. Conference Speaking Engagement - Robert Williamson THE AGENDA IS CLOSED OUT AT NOON ON THE TUESDAY PRECEDING THE MEETING. U) AGENDA REQUEST FORM ITEM NO. 7 (3 NAME: Larry Thompson DEPARTMENT: Administration DATE: July 29, 1991 MEETING DATE: August 5, 1991 CATEGORY: Unfinished Business SUBJECT: Approve Employment Offer for Planner EXPLANATION: Per Council directive REFERENCE MATERIAL/RESPONSIBILITY: Offer - Larry Thompson REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Karen Finstuen Administration Charles Tooker Planning SIGMA IP MEMO TO: MAYOR AND COUNCIL SUBJECT: EMPLOYMENT AGREEMENT DATE: JULY 31, 1991 Attached please find a proposed offer of employment to Charles Tooker. The offer of employment incorporates the terms outlined by the Council. The only deviation from City policy is a partial credit for years serves as a consultant towards vacation. It is recommended that Mr. Tooker be granted 3 weeks vacation and the 1 year probationary period be waived. ,7(2 '2 f4' L rry Thomps n City Administrator cc: file Karen Finstuen Charles Tooker LT/mh OFFER OF EMPLOYMENT TO: Charles Tooker 4.7 DATE: August 1991 The City of Farmington hereby tenders to you the following offer of employment. Acceptance is hereby requested, in writing, no later than August 12, 1991 The terms and conditions of this offer are: 1. Job Title Planner 2. Job Classification Class I 3. Job Status Full Time - Permanent 4. Probation 1 Year 5. Starting Salary $36,000 0/ 2.3t AA-) 6. Salary Increases Per Compensation Policy 7. Fringe Benefits Per Personnel Policy and State/Federal Laws 8. Expenses Per Personnel Policy and Budget 9. Dues and Subscriptions Per Budget 10. Residency N/A 11. Vacation a7 'weeks starting - (vurs • S� (?u3�+�, 1)?/y/ 0 City Administrator Date City of Farmington NOTICE PART TIME EMPLOYEES 1. It is understood there are no guaranteed number of hours per week or per year. 2. It is understood that your employment with the City can be terminated without cause at any time. • I hereby accept your above offer of employment and terms and conditions thereof. I have also read and agree to adhere to the City's Personnel Policy and Compensation Plan. Signature Date AGENDA REQUEST FORM ITEM NO. NAME: Larry Thompson DEPARTMENT: Administration DATE: . -, ; -_�l , �� MEETING DATE: Jt -- __ /C ( CATEGORY: Unfinished Business SUBJECT: Evergreen Knoll Park Shelter EXPLANATION: Update of funding design. I al re t at th- I - - =....- e - • -`-- on C REFERENCE MATERIAL/RESPONSIBILITY: Update - Larry Thompson REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Wayne Henneke Finance Jim Bell Parks and Recreation Karen Finstuen Administration Dan Nicolai Beautification Committee • Orice. MEMO TO: MAYOR AND COUNCIL SUBJECT: EVERGREEN KNOLL PICNIC SHELTER DATE: JULY 11, 1991 The following is an update on the status of the Evergreen Knoll picnic shelter. 1. Design - Attached is a copy of the proposed design for the shelter. 2. Cost - It is estimated that materials will cost $8,000 - $10,000. Volunteer labor will be used. 3. The Beautification Committee has reviewed the project and agreed to undertake it. Chairman Nicolai is submitting a request to the Chamber of Commerce to donate funds for the materials. The Beautification Committee would coordinate the construction. /CIALeZ474 mp City Administrator cc: Jim Bell Karen Finstuen Dan Nicolai file • ,. ...... w "L}^fit as �' x t i ioioioillIllIllIllIllIllIllIllillIllIllIlIllIllIllIllillilliMNIIIM -,:', , P'4‘.... ii'y .. ... ,.t. . . . .. *i.. . I .,i 4, It 1 1r .. . . !II [ ___ .. .ii ill? ii'f, 14 ., iIIII . .---4,-- ' 1 i ,10Nric ,. . . . ,. . . . ., ""••■••.... - 11 If— - . i 4 010.- Shown with optional THE RAINBOW ARCH cedar shingles i t - '" THE RAINBOW ARCH GIVES THAT BREEZY, OPEN AIR AT. 4 : MOSPHERE TO ANY SETTING. This 24'six-sided shelter features a s- laminated half arch attached to a 6" _.,- ,, ,,:-, x 6' nom.southern yellow pine col- °w " umn. Columns, lower arch beams '4 ,„, and fascia are pressure treated.Op- , tions include laminated columns of -',44 '.:'-,:';74.'-. - `' rr x ,". - :, southern yellow pine, fiberglass or ,> -p "-.; ,h r/,,°:,.:',.;;Zr.-:-' ' "* `' _ cedar shingles. ,'.4,,,:',.'"9 •\-~'i,',',.„ f''. `I-. ^x,.SF 5 µ,-, "+...,5.,„f:,,,$ A,-.;'` } 17-4 ' .. No. 2100 24' WITHOUT u. r r'y SHINGLES 5 ,.� c' mss 'l zit 1 C.A.T.Dia- .. / ...41(..,... ,.. ....::,:......:,,,.:::4:„7' ''•'..--., , ..4',.7.- Light not included FOR SPECIFICATIONS AND PRICES SEE PRICE LIST ir r AGENDA REQUEST FORM 0\ b ITEM NO. NAME: Tom Kaldunski c-7-e`P DEPARTMENT: Public Works o7LJ:) DATE: July 30, 1991 - -' MEETING DATE: August 5, 1991 /\I�j sL CATEGORY: New Business 1k_ � ti SABJECTi Winter Parking Restrictions EXPLANATION: I will be presenting finding on what restrictions surrounding cities have. REFERENCE MATERIAL/RESPONSIBILITY: Memo - Tom Kaldunski REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Wayne Henneke Finance Karen Finstuen Administration Tom Kaldunski Public Works Jerry Bauer Public Works // � / c MEMO TO: MAYOR AND COUNCIL SUBJECT: WINTER PARKING RESTRICTION DATE: AUGUST 1, 1991 As directed by the City Council, I have reviewed various options for winter parking regulations in the City. The first step involved a survey of neighboring communities. A brief synopsis of this survey is attached. Generally speaking, the daily restrictions vary according to each city's needs, however, they all have restrictions in place, typically from November to April. In addition, the League of Minnesota Cities was contacted regarding parking in general. I have received an information packet from them which is available for your review. I have attached an excerpt from the packet regarding parking restrictions to facilitate snow removal. Also attached is a proposed ordinance which would add winter parking restrictions to the City's existing parking ordinance. The proposed ordinance basically provides for the following: 1) odd/even schedule for parking on all City streets between November 1 and April 1; and 2) no parking in the downtown area between the hours of 2:00 A.M. and 5:00 A.M. throughout the entire year. Signs will have to be posted to inform the public of #1; signs for #2 currently exist. I recommend that the Council approve this ordinance for the following reasons: 1. Safety and visibility are improved for pedestrians and vehicles because snow is not allowed to accumulate around parked cars. Snow around parked cars narrows the width of the street and increases the chance of an accident. 2. The streets are plowed clean more quickly and the snow plow operator is provided with safer street conditions. 3. The cost of snowplowing becomes more cost effective because of reduced personnel and equipment time required to complete the snow removal. 4. Citizen cooperation insures that streets remain in the best winter driving conditions possible. �omasKdidunski Public Works Director cc: file Department Heads Jerry Bauer TJK/mh Survey of Neighboring Communities Winter Season Parking Restrictions City Daily Time Frame Emergency Routes Penalty Eagan Odd/Even 11-15 - 4/15 No parking either Tow & Impound 6 AM - 6 PM side (Many MSA) All Streets Burnsville No parking Year round Unknown Tagged 2AM - 6AM Residential & Commercial Hastings All vehicles Only during declared Emergency declared Unknown off street emergency at 4 or more inches within 2 hrs of emergency declaration Inver Grove No street 11/1 - 4/1 Unknown Tagged/Towed Heights parking from 3 AM - 6AM Lakeville No more than 11/1 - 4/1 Unknown Unknown 48 consecutive hours Rosemount No longer than When 2" or more Unknown Tag and Tow 4 hours after of snowfall 2" snowfall 6. Parking restrictions to facilitate snow The alternate plan might be called the removal. In order to facilitate snow snow emergency method. This ap- removal operations, many cities re- proach usually involves prohibiting strict parking on public streets after a parking on certain designated streets snowfall or during the winter months. after the city has proclaimed that a In addition, most such ordinances snow emergency is in effect. This provide that vehicles parked in viola- method is intended to assure that tion of the regulations may be towed major arterials, the streets usually away and impounded. (Impoundment designated as snow emergency routes, ordinances are discussed more fully in will be opened for traffic as soon I-C-2 of this memo.) If drawn pre- as possible after snow conditions cisely and enforced with discretion so permit snow removal or de-icing as to be reasonable both in form and conditions to begin. A city may well application, such ordinances are gen- use the calendar parking method on erally held valid as appropriate regula- streets that are not snow emergency tions designed to prevent the obstruc- routes. tion of the flow of traffic and to lessen the danger of accidents. The system used must vary from one Ordinances generally provide for either one or another of two systems city to another depending on such snow removal of no-parking restrictions during the factors as the city's winter, though sometimes- the two are capabilities, the street layout of the used in combination. Under one, community, and weather experience and expectations in the area. if streets sometimes called calendar parking, are not wide enough to accommodate parking is prohibited on some streets on even days, on other streets on odd both two-way traffic and plowed snow piles toward the end of the days (e.g. north-south streets, odd- winter, confining parking to one side numbered days; east-west streets, of the street ail winter may be a even-numbered days — the o and e necessity. In any event it is important vowel combinations make the plan that there be adequate signing to alert easy to remember). Some cities property owners to the prescribed have this plan in effect all winter; in winter parking practice and, if there others, usually where the city has are snow emergency routes, it is also radio stations which can make ap- important that there be adequate propriate announcements when the means of publicity available to make plan is to go into effect, the parking the system work. ban begins only when snow removal operations are imminent. Some cities use a variant of this plan providing for a parking ban on odd-numbered days for the half of the street next to odd-numbered houses and a ban on the other side of the street on even- numbered days. This has the advant- age of permitting one side of every • street to be cleared of snow on the first day following a snowfall and it eliminates the confusion that might be otherwise occasioned if the city has diagonal or curved streets. If the plan is used throughout the winter, it may also be more convenient for residents. The other plan may simplify snow- plowing operations since the whole street is done at once. PROPOSED CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA ORDINANCE An Ordinance Amending Title 9 - Traffic Regulations - To Create a System for Winter Parking THE CITY COUNCIL OF THE CITY OF FARMINGTON, MINNESOTA, HEREBY ORDAINS AS FOLLOWS: SECTION I: Title 9, Chapter 1 shall be amended by adding the following after Section 9-1-11 and renumbering the remaining Sections accordingly. 9-1-12: Winter Parking: The City of Farmington, in recognition of the need to provide orderly and unobstructed snow removal from City streets, hereby establishes the following conditions and restrictions for winter parking on City streets: 9-1-12 (a) Definitions: Vehicle: Every device in, upon, or by which any person or property is or may transported or drawn upon a City street. (b) This section shall not apply to the downtown business district which is defined as Third Street from Spruce Street to Elm Street and Oak Street from Second Street to Fourth Street. (c) Between November 1 and April 1, no vehicle shall be parked on City streets except in conformity with the following: 1. On all even numbered calendar days, parking is permitted on the side of the street with even numbered house numbers. 2. On all odd numbered calendar days, parking is permitted on the side of the street with odd numbered house nubers. 3. On all City streets with posted parking restrictions on one side of the street only, parking is permitted on the side of the street with no posted parking restrictions every day. (d) Notwithstanding any provisions of this section, all specific parking prohibitions or restrictions authorized by the City Council either by ordinance or resolution shall apply in full force and effect. (e) The Director of Public Works is authorized to post "No Parking" signs for snow removal along City streets where snow removal operations require the use of the entire width of the street by snow plowing and removing equipment. Such signs shall be posted at frequent distance intervals at least four (4) hours prior to the time when snow removal commences, and such signs shall be removed promptly after completion of snow removal operation. Snow removal shall be done on any street so posted as soon as possible following a lapse of four (4) hours after posting the signs. It shall be unlawful for any person other than an authorized representative of the Public Works Department or Police Department of the City to remove any "No Parking" signs. (f) No vehicle shall be parked on City streets__in the downtown business. district between the hours of 2:00 A.M. and 5:00 A.M. any day of the year. (g) Vehicles found parked or stopped on City streets in violation of the pro- visions of this section will be cited by the Police Department and may be moved or towed away without notice to the owner. Vehicles so towed may be claimed by the owner or his representative after payment to the impound facility of costs and expenses for towing, removing and storage of such vehicle. (1) Any person violating this ordinance shall be guilty of a petty misdemeanor. SECTION II: Title 9, Chapter 1, Section 11 shall be amended by deleting (stresek) as follows: 9-1-11: Snow-Removal; Street Maintenance: During screw-remeve4-epera ess-ev street maintenance operations of the City, no vehicle may be parked so as to obstruct or hinder the plewIng-ee-eemevel-ei-screw maintenance operations; in the event that any vehicle is so parked as to interfere, obstruct or hinder said operations, any police officer of the City is authorized to provide for the moving or removal of said vehicle. SECTION IV: After adoption, signing and attestation, this ordinance shall be published one time in the official newspaper of the City and shall be in effect on and after the day following such publication. AGENDA REQUEST FORM ITEM NO. NAME: Tom Kaldunski DEPARTMENT: Public Works DATE: July 30, 1991 MEETING DATE: August 5, 1991 CATEGORY: New Business SUBJECT: Equipment Purchase - Public Works EXPLANATION: The 1991 Budget sets aside $80,000 for the purchase of major equipment for the Public Works Department. I will present the Department's request. REFERENCE MATERIAL/RESPONSIBILITY: Memo - Tom Kaldunski REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Wayne Henneke Finance Tom Kaldunski Public Works Jerry Bauer Public Works MEMO TO: MAYOR AND COUNCIL SUBJECT: EQUIPMENT PURCHASE DATE: AUGUST 2, 1991 This item relates to the $80,000 in the 1991 budget for a new grader for the Public Works Department. The Department is attempting to replace major pieces of equipment as the old equipment wears out as outlined in the Fleet Policy. These units are the grader, backhoe, mowing tractor, dump truck, solid waste trucks, pavement roller, sewer cleaner, skid steer, pickups and so on. The grader was targeted in 1991 because it is one of the older pieces of equipment. After the 1991 Budget was approved, I contacted several equipment suppliers to review and inspect several of these vehicles. Caterpillar representatives checked out the grader and the backhoe. Their review indicated that the grader, while old, is still in fair condition and minor repairs (cables, blades, tires, paint) amounting to $3,000-5,000 would improve this unit to a salable condition. Their review of the tractor/backhoe was just the opposite. They recommended the City replace the backhoe before the grader. Upon receiving this recommendation, I had a second equipment company, Carlson's of Rosemount, come and review the equipment. Their recommendation was the same. I feel that whenever the City is considering replacement of major pieces of equipment of this nature, it is very important to have the equipment reviewed by an independent expert. This eliminate the possibility of replacing equipment that still has useful life. I would recommend that this be done on all future purchases of major equipment ($25,000+). When the need to replace the backhoe before the grader became apparent in the Spring, I began reviewing different types of backhoes. I have had several demon- strator models in town for the crew to evaluate. The crew recommended the John Deere model. Preliminary price quotes have indicated that the City could purchase a new backhoe for $40,000 to $45,000 with the trade in of the City's 1978 Massey Ferguson backhoe. I hereby request Council authorization to prepare specifications for public bids for the purchase of a new tractor/backhoe. I would recommend a $45,000 budget. It should be noted that the Department's 5 Year CIP requested the purchase of a backhoe in 1992. This request can be deleted if the Council proceeds with the purchase now. The Department will not be requesting replacement of the grader within the next 4 years. The Department is proposing to utilize some of the remaining 1991 equipment purchase funds to purchase a tractor with a flail mower. This request has been made for several years, but has been eliminated from the budget the last 2 years. This new purchase is intended to replace the Department's 1948 Massy Ferguson tractor and 1940's vintage sickle bar mower. The Department has had many problems with the old sickle bar mower in the past. In fact, we usually end up renting the equipment from Norm Hansen because ours is broken down. The City paid $1,120 in rent to Mr. Hansen from 1986-1990. I have discussed the option of purchasing a new tractor with flail mower with Larry and Wayne. Wayne has indicated that both the backhoe and tractor/flail mower would be purchased through the sale of equipment bonds. As long as the total does not exceed the $80,000 budgeted, Wayne indicated that these two purchases would be possible. Preliminary review of the tractor/flail mower purchase has indicated that the Department can purchase this equipment for $30,000. On July 9, 1991, I received a memo regarding these purchases from Larry. A copy of the memo is attached. The following is my response to the Administrator's memo. What is currently being mowed by the Public Works crew? I have attached a map which indicates mowing by the crew. The following is the tabulation of the map. Location Length/Area 220th Street 1.0 miles Flagstaff Ave. 4.0 miles 190th Street 0.6 miles Essex Avenue 0.6 miles Fairgreen Avenue 0.25 miles 210th Street 0.25 miles 203rd Street 0.5 miles 193rd Street 0.25 miles Pine Street 0.25 miles Railroad R/W 1.o miles Stub Streets - Hill Dee 0.1 miles Upper 183rd Street 0.15 miles Industrial Park Streets 0.6 miles Main Street 0. 1 miles Future 208th Street 0.5 miles Shop/Well No. 3 3/4 acre Water Tower Site 1 acres Well No. 4 1 acre Old Treatment Plant 3 acres Pine Knoll Lot 1 acre What is presently being contracted out? The City has used two contractors to mow weeds in the past, Skip Moench and Ken Hampshire. They were directed to mow all weed notices. The following summarizes the weed notices in the old part of town. 1989 20 1990 22 1991 19 to date In addition, contractors were used to mow vacant lots when the mowing was not done by the owners. The following summarizes the vacant lots: 1989 188 1990 136 1991 147 to date Currently the City has the following vacant residential lots: Terra 24 Dakota County Estates 81 Fair Hills 13 Akin Park Estates 29 Bills for mowing have varied from $65 to $100 depending on lot size and type (vacant lot versus vacant house) . Is it necessary to mow along ditches? In discussing this with the crews, a number of reasons to mow weeds along ditches came to mind. Safety - Mowing provides a clear zone adjacent to the road without brush and large trees to cause serious damage to straying vehicles. Allows a recovery zone for the driver to get their vehicle under control before a serious accident. Prevents roads from shrinking and becoming too narrow. Sight Lines - Mowing provides clear sight lines at the road intersections to allow motorists to see approaching traffic. Appearance - Keeping the weeds mowed gives the community a better, more aesthetically pleasing environment. The City has been working hard on beautification. What's the first thing people see? The roads into a community. Snow Control - Mowing roadside ditches prevents tall weeds from acting like a natural snow fence. If these weeds are not mowed, drifting of snow will be a major problem. Noxious Weeds - Mowing of roadsides eliminates the growth of noxious weeds which can contaminate adjacent agricultural lands. Can ditch mowing be contracted out? It is possible to contract any service that you care to. Doing so may mean that you lose control over the services. Without proper restraints, the City might find that the contractor would only do the jobs he wants. I would suggest that the utilization of "Skipper's Clippers" for mowing the 20± notices per year on developed lots (typically empty due to pending sales, moving, etc.) has worked out quite well because this service has removed the weeds mowed with vacuum attachments. However, it should be noted the use of a flail mower versus bar sickle mower, will chop up weeds and leave them on the lot to compost rather than adding to the solid waste problems. A flail mower was used by "Skipper's Clippers" in Dakota County Estates 6th Addition recently. It should be noted that the City has had a tendency to provide services with in house staff rather than utilizing contracted services (i.e. Engineer, Building Inspector, Planner, etc.) because of the added revenues generated by these activities. Can we lease equipment? This has been researched by the Department. Lease arrangements are available, however, they are expensive ($75-$100 per hour) for equipment like the tractor/flail mower being studied. In most cases the City would end up paying the purchase price for the equipment over a few years. If you wish to pursue this, the City should consider the lease/purchase options. I have a lease/purchase option for the tractor/flail mower available. The Finance Director has always recommended that the City buy equipment outright and sell equipment bonds because the City receives lower interest rates than offered by equipment companies. The Department tried to rent a mower in 1991 and could not find one. We ended up "borrowing" a demonstration model to mow weeds on a timely basis. The Department cannot continue this practice for too long. Potential income from mowing weeds. The following summarizes weed notices sent in the old part of town: 1989 20 1990 22 1991 19 to date This appears to indicate that the City could anticipate an average of 20 weed notices per year. Current billing indicates that the cost per lot varies from $65 to $100 based on lot size and type (vacant lot versus empty house, etc.) . I contacted Lakeville in 1991; they charge $25/lot administrative fee plus cost of mowing. Based on $100/lot fee, it is estimated that annual revenues of $2000 could be generated on weed notices in the old part of town. In 1989 the City had 188 vacant lots, in 1990 - 136, and in 1991 there were 147. This indicates that the City has an average of approximately 150 vacant lots. If the City were to mow all of these lots at a fee of $100 per lot, $15,000 in revenues per year could be received. If you assume that the City will mow half, and the developers mow half, revenues could still approach $7,500 per year. This indicates potential total revenues of $10,000 to $18,000 per year. How many manhours are spent mowing by the Public Works Department? I had a review of the time sheets done to identify how much time has been spent mowing by the Public Works crew in areas indicated on the map. The following summarizes time spent to date: 5/13 - 5/26 6 hours 5/27 - 6/9 42i hours 6/10 - 6/23 31 hours 6/24 - 7/7 30 hours 7/8 - 7/21 22 hours 1311 hours total In addition I would anticipate additional mowing in August and September - estimated 65 hours. This indicates that the Department spends approximately 200 hours per year mowing the locations indicated on the map. The Department believes with the new tractor/flail mower, the mowing would be done more efficiently and it would result in less time spent mowing with the end result being a better, more aesthetically pleasing job being done. Do we have room to store the equipment? Yes, the new backhoe would be replacing the old backhoe. The tractor/flail mower would be stored in the rental space on 3rd Street Wenzel Building. I feel that my response to the Administrator's memo clearly demonstrates the need to purchase the tractor/flail mower. I hereby request Council authorization to prepare specifications for the purchase of a tractor with flail mower through public bids. I would recommend that a budget of $30,000 to $35,000 be set aside until bids are received. If Council authorization of the backhoe ($45,000) and tractor/flail mower ($35,000) is granted, a budget adjustment removing the grader purchase of $80,000 should be made. This would allow Wayne to proceed with the bond sales. '1:444,144/ Thoma 1 J. Kaldunski Public Works Director cc: file Wayne Henneke TJK/mh Jerry Bauer TJK MEMO TO: TOM KALDUNSKI SUBJECT: EQUIPMENT PURCHASE - PUBLIC WORKS DATE: JULY 9, 1991 Per previous discussion, it is my understanding that you intend to exchange the purchase of a grader ($80,000) with a backhoe ($45,000 with trade) and tractor/flail mower ($30,000). Apparently, purchase of the grader can be delayed due to the condition of the present unit. It is also my understanding that the purchase of the grader would not be budgeted for in the near future. On paper, the request is acceptable from a financial standpoint since the present 5 year CIP includes $80,000 for a grader in 1991 and $70,000 for a backhoe in 1992. Theoretically you would be exchanging $75,000 in equipment for $150,000 in budgeted equipment. My major concern is with the tractor/flail mower. As you may recall, this item has been eliminated from the budget for 2 straight years. In order for the Council to even consider the request, the following items will need to be addressed (please include hours and/or costs along with narrative where appropriate): 1. What is presently being mowed by Public Works? 2. What is presently being contracted out by Public Works? 3. Is it necessary to mow ditches? 4. Can ditches be contracted out? 5. Can we lease equipment? 6. What potential income could be derived from mowing weed violations? How many man hours? 7. Do we have room to store the equipment? 8. In summary, what are the ramifications if we do not purchase the flail mower? The abovementioned concerns were raised by previous Councils and apparently they were not addressed to the Council's satisfaction. I cannot give you an idea at this time as to how precise the information will have to be. As a side note, Wayne has indicated he will delay the sale of the certificate until you have received direction from the Council. I would recommend you meet with Wayne to set a firm target date. 4727#T 4dninisr cc: Wayne Henneke file 1 t t 0 2 t ,. . w W. E. EE W W W a W W d Ww wg w w E E a s A s 1 7000 F 6000 E 0000 D 0000 xorx __ _ . - - - - _ - I (7---- ____, I r riproaw. 1111.1111111> 11 Pi 4.'d,i m tui MI I �. "(it ' 1 rt ; ,,�1�I1 "�,,,, SS LIS 11300115 \ { '� 19 1. ikil ___, 1111,1' (1141,1 1. � � (�1 err�$._ v • 1 -, IIIIIIII ` III iso 'Z2 --_ _..-- -- --- I �q _ 19 7 II / \ - I 1i{ I . \ ill r 'I: I. I ...,17 N 1 T'li "F' , V\ I2, :_ <I I Lai IL__ i 30 itica , - - Fiiivre ,..,,,•#. 7)10i nn �r711111 VII . -.. - -- . . '� .01.1,( 1 I) -_ _ 1 -., _ ____ II. it," TO III • __ Eli y „ OEM a H. ,: . E Jilpp�llllllllIllIlllll l III I1111W I�II�IJdi1 Ia IIIIfI�IIIV i" I ' 111111III LI1l,71�11111111[11111ftIU E1_1CU 'Io I .'::).'1n�llUN' l]@lid T1hiJlFOE I1 3: 1 i nnnlmn imnnnl mnniunulni \ �� x-ll�uuwuu nuw�lm�.u�lu�w�Ilullrl I I . Jniii mrn)Firm nnnlf�.1169ff_—}scxoo" �xax� II� C'u� i yJ I_ cx [H �. . JIM 111 1 I OD I- Ill . — — — ��,,,„.....�...,,. — —I I' .Ikllrl l 11'1A[11I .Hll ' I� I 1 i �_1. - 11 �! ��I I I I I 1 I I xx"".x . V) r' u','I: r coxa 6 VSi.1��ILLtJ ;,i i 1� _L lA'tii I � .. FAIR GROUNDS 1 E J vz � e o � • " 1 Y Y a t !II �tl6d CITY OF FARMINGTON - � 1 €END _- P1x" . Mowing done by Public Works Crew ,USURF w„„,xAXIS.xIxI. August, 1991 i AGENDA REQUEST FORM ITEM NO. NAME: Karen Finstuen DEPARTMENT: Administration Qk7L DATE: July 30, 1991 (eQ-.;P MEETING DATE: August 5, 1991 Ire CATEGORY: Consent Agenda SUBJECT: Ordinance Amending Code Relating to Building Codes and a Resolution Adopting Fees EXPLANATION: Change to require plumbing permits and heating/ventilation/air conditioning permits for new construction and remodeling projects. REFERENCE MATERIAL/RESPONSIBILITY: Memo/Proposed Ordinance, Permit Application, Resolution - Karen Finstuen REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Wayne Henneke Finance John Manke Code Enforcement SIGNATURE i MEMO TO: MAYOR AND COUNCIL SUBJECT: ORDINANCE AMENDMENT DATE: JULY 31, 1991 The attached amendment is primarily housekeeping changes to clean up our existing ordinance, however, it makes 2 major changes to our code. These are the requiring of plumbing permits and heating/ventilation/air conditioning permits for any new construction or remodeling permit. I have attached the proposed permit applications and recommend that the attached resolution also be adopted setting the fees as designated. 4eattetikerA Administrative Assistant cc: Larry Thompson Wayne Henneke John Manke file KF/mh • 05. 13. 91 08 : 39 AM *GRANNIS & HARMEYER P01 (A) The building permit surcharge fee collected for and remitted to the Minnesota Department of Administration. (B) The Metropolitan Sewer Service availability charge collected for and remitted to the Metropolitan Waste Control Commission. 4-1-5: Building Elevations: The minimum elevation of all basements, first floor and garage floors shall be established by the City Engineer based on criteria established from time to time by resolution of the City Council. 4-1-6: Kuforaement: Enforcement of the provisions of this ordinance shall be the responsibility of the Building Inspector who shall be appointed by the City Council. 4-1-7: violation and penalties: The penalty provisions of Title 1, Chapter 4 shall apply to violation of this Chapter. SECTION II: Repeal of Existing Ordinances: Title 4, Chapter 1 of the city Code as presently written shall be repealed on the effective date of this ordinance. SECTION III: After adoption, signing, and attestation, this ordinance shall be published one time in the official newspaper of the City and shall be in effect on and after the day following such publication. -2- PLUMBING PERMIT APPLICATION City of Farmington Building Inspection Department 325 Oak Street Farmington, Minnesota 55024 (612) 463-7111 Date: Permit No. Job Site Address: PID # Lot Block Subdivision Applicant: Owner Contractor Name: Address City ZIP Phone Plumbing Contractor State License No. Address City ZIP Phone New Construction Existing Plumbing System Water Softener Lawn Sprinkler, Standpipe Fire Sprinkler Inside Plbg. Conversion Miscellaneous Repair or Remodel Residential Commercial Industrial Job Cost: (to be completed for commercial and sprinkler systems) Plumbing Fixtures (Indicate the number of fixtures installed) Water Closet Laundry Tub Water Softener Lavatory Kitchen Sink Urinal Dishwasher Clothes Washer Disposal Shower Floor Drain Rain Leader Bathtub Drinking Fountain Catch Basin Washer Slop Sink Sump Pump Water Heater Other Rough Ins Applicant's Signature: Date ******************************************************************************* Plumbing Fee Rates Residential: New Construction - $45.00 ($44.50 + .50 surcharge) Repair/Replace - $25.00 ($24.50 + .50 surcharge) Commercial: 1% of contract cost + surcharge (contract valuation x .0005) INCLUDES SPRINKLING SYSTEMS Minimum of $25.00 ($24.50 + .50 surcharge) Water Softener: $15.00 ($14.50 + .50 surcharge) Call to have softener inspection when installer is at the site. FOR OFFICE USE ONLY PLUMBING PERMIT APPLICATION System Type: Meter: New Size Addition Type Repair Serial # Demolish Replace Inspections: Alter/Remodel Rough In Move Final Other Permit Fee: Permit Fee: $ Surcharge: Meter: Meter Horn: Other: Total: $ Approved by: Date: HEATING, VENTILATION AND AIR CONDITIONING PERMIT APPLICATION r City of Farmington Building Inspection Department 325 Oak Street Farmington, Minnesota 55024 (612) 463-7111 Date: Permit No. Job Site Address: PID # Lot Block Subdivision Applicant: Owner Contractor Name: Address City ZIP Phone Mechanical Contractor: Phone: Address City ZIP New Construction Existing Heating Fireplace/Stove Fuel Tank Air Cond Ventilation Power Plant Htg/Air Refrigeration Misc. Gas Pipe Garage Heater Residential Commercial Industrial Job Cost (to be completed for commercial jobs) System Description System Type Quantity Make Model Fuel Flue Size Output CFM Total CFM Outside Tons Horsepower Applicant Signature Date ************************************************************************************** Heating Fee Rates Residential: New Construction - $45.00 ($44.50 + .50 surcharge) Repair/Replace - $25.00 ($24.50 + .50 surcharge) Commercial: 1% of contract cost + surcharge (Contract valuation x .0005) Minimum of $25.00 ($24.50 + .50 surcharge) Heat Loss Calculations Need to be Submitted with Application! FOR OFFICE USE ONLY HEATING PERMIT APPLICATION System Type: Fuel Type: New _ Natural Gas Addition Electric Repair Wood Demolish Solar Replace Propane Alter/Remodel Fuel Oil Move Required Inspections: Rough In Gas Test Final Permit Fee: Heating Permit Fee: $ Surcharge: $ Other: $ Total: $ Approved by: Date: 0°74( • ..c-E-1""1-0-S-4-13- AMENDING =-� a-P 0 AMENDING RESOLUTION NO. R1-91 BY ADDING PLUMBING PERMIT FEES AND HEATING/VENTILATION/AIR CONDITIONING PERMIT FEES Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Civic Center of said City on the 5th day of August, 1991 at 7:00 P.M. The following members were present: The following members were absent: Member introduced and Member seconded the following resolution: NOW, THEREFORE, BE IT RESOLVED that Resolution No. R1-91 be amended to include the following fees: Plumbing Fee Rates Residential: New Construction - $45.00 ($44.50 + .50 surcharge) Repair/Replace - $25.00 ($24.50 + .50 surcharge) Commercial: 1% of contract cost + surcharge (contract valuation x .0005) INCLUDES SPRINKLING SYSTEMS Minimum of $25.00 ($24.50 + .50 surcharge) Water Softener: $15.00 ($14.50 + .50 surcharge) Call to have softener inspection when installer is at the site. Heating Fee Rates Residential: New Construction - $45.00 ($44.50 + .50 surcharge) Repair/Replace - $25.00 ($24.50 + .50 surcharge) Commercial: 1% of contract cost + surcharge (contract valuation x .0005) Minimum of $25.00 ($24.50 + .50 surcharge) This resolution adopted by recorded vote of the Farmington City Council in open session on the 5th day of August, 1991. AGENDA REQUEST FORM • ITEM NO. NAME: Tom Kaldunski DEPARTMENT: Public Works /74/DATE: July 30, 1991 MEETING DATE: August 5, 1991 CATEGORY: Consent Agenda SUBJECT= Uniform Agreement EXPLANATION: I will be presenting a 3 year contract for uniforms for the Public Works Department. REFERENCE MATERIAL/RESPONSIBILITY: Memo - Tom Kaldunski REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Wayne Henneke Finance Tom Kaldunski Public Works Benno Klotz Solid Waste Jerry Bauer Public Works /, . SI . i'i'r f MEMO TO: MAYOR AND COUNCIL SUBJECT: UNIFORM CONTRACT DATE: JULY 31, 1991 The Public Works Department has been utilizing the services of Unitog Rental for providing uniforms to the employees. Attached is a rental service agreement between the City and Unitog for all Street and Utility and Solid Waste personnel. I am requesting Council approval of the agreement, which will be automatically renewed for the next 36 months. This agreement will provide orange safety shirts for the crew. This will provide additional safety when crews are working on the street. The crew recommended the use of the shirts rather than the safety vests. Uniforms are included within the Department's operating budget and follow the .Personnel Policy guidelines. 1:-.14° (411 Thoma . aldunski Public Works Director cc: file Wayne Henneke Jerry Bauer Benno Klotz TJK u x , v . c, , . a..t o • RI . v' Z .RI 7CC 'C I w� aO a t. cD 0 0 33 o o am° goo dg3m 3 mwmomcw ' vy m ?111 23 moo F.,,g ow _.a ' 'uro3m m -mm mm3 encm ov ' o m » -t .. ..,„.....4r,..,,,, a ,... 0 _1 fl - 5. �v , �3. 33 .' ,x: �cuowlZ D IIQI cP Ci 2me O i:U: ° ia � o �„'° � gs� s1,--,. 7 o � �� mw . e" o_ 0—immC° ° � 7a)owcon A > -1 , rc COr rn m °`Ctm)la a' i' m mN m p moo mw � , m w D Z Uj 33 0.ir,CO co 71 33 3 so 120 4. • 71 33 QSC3o am F o 4 ? _ coam r p ZDm � .m ��Sw , �g cm a r z mp . -<m •< m �my m V _ . 9 v Omm mm � mpNa ?v n '<r33cfmm m v �_ • c�m 33 3 $1) mm � coD O w 2 go mxma wo - m DD m wmma 3 m 3nO - V V gpe m g� w �m D1 Wm T) V w � m S mn ao co m a2 Zi ▪ om m ? . c -Go `pm m3 g a _ "4 r*. m D Cm a°mmmm o2. al rnmZ OmXp 3ui maama my . � a G7 W "1TI CG omf5'50 v a= a _ �v > ° o. -X om o a '�- z a rC fa 7-(g-cg vs cm o o rD m ° y gwcio w - mc' m - c w = ° cc's7, mZ N Fin ��▪ v m mc aaa 51 O3 2 ° 1).5.5.n0 � o 1: FA -c-ID D S3 a0a . 4Lnm z mE et a, Z w � . -y^ cap DC �amrcm22co : mmy ° cmmm °m �0 mgo� mm^7mm3 om m • Ln ti r°12-a) m �coc � yc � (cg O00way 5'0 co 3 � gy7pZ nm0xw ▪ ° mo a o moymw 6-,- 00 %) -03 a- pymN a - mcoc cm nn=p� moo f.5$ ) '< c r NNTmT w �( mw a ''mAoq 3333 =- 0 C< erc �o ca moma m^ airc m wZ= ww toxo > > f w9• wQrF.- 8 =- o -o .74- flfl2 m 3 - go p D8 ' N ` e m y a3 tis, my• 3.� m ° C Cm � N ��p O ,- ma ? a o00w '� m ° owR D ~3v� cooo•< cpm m Dm?m -. : azS mm • co o 5 co wm {=mZ0 omom ❑^x w. m � wwmo —{y °Cam co scmav3 wx o 'c- my w so gcorn 3m owa3 o a 3 m, �3mmacc aNma ' m`V11 m. � °m ° g- 3 n a m_ ymVac .y wm � f .o r ciT ril q .. a7 ❑mc• � � Q? om � �o ° <� : � m ° o oO mm 0 13111 a n° p m ^ ° .m • AGENDA REQUEST FORM ITEM NO. NAME: Karen Finstuen DEPARTMENT: Administration 1-)4\jTh DATE: July 22, 1991 MEETING DATE: August 5, 1991 CATEGORY: Consent Agenda SUBJECTi Reforestation Advisory Commission Ordinance Amendment EXPLANATION: The list of trees in the ordinance was reviewed and amended. The amended list was substituted when the Tree City USA Ordinance was adopted and the wording in Section 2-10-13 needs to be clarified. REFERENCE MATERIAL/RESPONSIBILITY: Proposed Ordinance - Charlie Tooker/Tom Kaldunski REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Karen Finstuen Administration Tom Kaldunski Public Works Charlie Tooker Planning SIGNATURE PROPOSED CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA ORDINANCE NO. An Ordinance Amending Title 2, Chapter 10, Section 11 — Street Tree Species to be Planted and Section 2-10-13 — Distance from Curb and Sidewalk THE CITY COUNCIL OF THE CITY OF FARMINGTON HEREBY ORDAINS AS FOLLOWS: SECTION I: Title 2, Chapter 10, Section 11 shall be amended by substituting the following list for the existing one under Allowable Street Tree Species: Ash Linden Oak Ginko (Male Only) Marshall's Seedless Greenspire Northern Red Fairmont Summit Redmond Pin Sentry Bergeson Olympic Burr Mahle American English Dakota Centennial Norlin White Maple Other Jade Glen Norway Millers Superform River Birch Hackberry Schwedler Cleveland Imperial Honey Locust Northern Catalpa Emerald Queen Green Mountain Sugar Shademaster Honey Locust Hickory Northwood Red Firedance Skyline Honey Locust Kentucky Coffee Sugar or Hard Flax Mill Majesty Sugar Sycamore Ironwood SECTION II: Title 2, Chapter 10, Section 13 shall be deleted in its entirety, and the following shall be substituted: 2-10-13: Distance from Curb and Sidewalk: Boulevard trees shall be planted seven feet (7') from the property line. The distance trees may be planted from curbs and sidewalks shall be no closer to any curb or sidewalk than three feet (3') . SECTION III: After adoption, signing and attestation, this ordinance shall be published one time in the official newspaper of the City and shall be in effect on and after the day following such publication. Enacted and ordained the 5th day of August, 1991.