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HomeMy WebLinkAbout01.22.19 Council Packet Meeting Location: Farmington Farmington City Hall Minnesota 430 Third Street Farmington,MN 55024 CITY COUNCIL REGULAR MEETING AGENDA January 22, 2019 7:00 P.M. Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OFALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA S. ANNOUNCEMENTS/COMMENDATIONS 6. CITIZEN COMMENTS/RESPONSES TO COMMENTS(This time is reserved for citizen comments regarding non-agenda items.No official action can be taken on these items. Speakers are limited to five minutes to address the city council during citizen comment time.) 7. CONSENT AGENDA a) Approve Minutes of the January 7, 2019 City Council Meeting— Administration Approved b) Approve Minutes of the January 14, 2019 City Council Work Session— Administration Approved c) Approve Appointments to Boards and Commissions—City Council Approved d) Accept EDA Member Larson Resignation and Appoint Councilmember Bernhjelm to the EDA—Administration Accepted e) Set Public Hearing Economic Development Authority Composition— Community Development 2/4/2019 f) Acknowledge Fourth Quarter 2018 and Year End New Construction Report and Population Estimate—Community Development Acknowledged g) Adopt Resolution Approving a Gambling Event Permit for N.E.W. Ducks Unlimited—Community Development R4-19 h) Approve a Disposal Agreement with Republic Services—Municipal Services Approved i) Adopt Resolution Approving 2019-2021 Law Enforcement Labor Services Police Officer Unit Settlement—Human Resources R5-19 j) Approve Bills - Finance Approved REGULAR AGENDA 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS,REQUESTS AND COMMUNICATIONS 11. UNFINISHED BUSINESS 12. NEW BUSINESS a) Adopt Resolution Approving 2019-2023 Street Reconstruction Plan Bonds R6-19 13. CITY COUNCIL ROUNDTABLE 14. ADJOURN �k"o`�` j City of Farmington /4•44%``\ 430 Third Street Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 ' *4 100.6, www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: David McKnight, City Administrator SUBJECT: Approve Minutes of the January 7, 2019 City Council Meeting-Administration DATE: January 22, 2019 INTRODUCTION Attached for your review are the minutes of the January 7, 2019 city council meeting. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Approve the minutes of the January 7, 2019 city council meeting. ATTACHMENTS: Type Description © Backup Material January 7, 2019 City Council Meeting CITY OF FARMINGTON CITY COUNCIL MINUTES REGULAR MEETING JANUARY 7, 2019 1. Call to Order Mayor Larson called the meeting to order at 7:00 p.m. Administrator McKnight administered the Oath of Office to City Councilmembers Bernhjelm and Hoyt. 2. Pledge of Allegiance Mayor Larson led those in attendance in the Pledge of Allegiance. 3. Roll Call Present-Larson, Bernhjelm, Craig, Donnelly and Hoyt Absent-None Staff Present-Administrator McKnight, Finance Director Malecha, Public Works Director Gehler, Human Resources Director Wendlandt, Parks and Recreation Director Distad, Community Development Director Kienberger, Acting Police Chief Rutherford, Fire Chief Elvestad, Sergeant Constantineau, Communications Coordinator Lauren Siebenaler and Attorney Jamnik. 4. Agenda Motion by Bernhjelm, second by Craig,to approve the agenda as presented. APIF, motion carried. 5. Announcements/Commendations a) Administer Police Officer Oath to Officer Aaron Craven Acting Police Chief Rutherford introduced Officer Aaron Craven. Officer Craven joined the Farmington Police Department in August 2018. Administrator McKnight administered the police officer oath to Officer Craven. 6. Citizen Comments None 7. Consent Agenda January 7, 2019 Minutes - 1- Motion by Bernhjelm, second by Hoyt,to approve the consent agenda: a) Approve Minutes of the December 17, 2018 City Council Meeting-Administration b) Acknowledge Annual Report of City Council, Boards and Commissions Attendance- Administration c) Approve a Contract for Professional Engineering Services Related to a Turn Lane on TH 3 at 209th Street-Engineering d) Adopt Resolution R01-2019 Approving a Gambling Event Permit for the Farmington Area Education Foundation-Community Development e) Adopt Resolution R02-2019 Approving the 2019 Community Development Block Grant Funds-Community Development f) Approve Out of State Training-Police g) Appointment Recommendation Parks and Recreation-Human Resources h) Appointment Recommendation Parks and Recreation-Human Resources i) Appointment Recommendation Parks and Recreation-Human Resources j) Approve Termination-Human Resources k) Approve Bills-Finance APIF, motion carried. 8. Public Hearings None 9. Award of Contract a) Contract for Printing and Mailing Services for the City News and Recreation Guide Communications Coordinator Siebenaler presented bid results the printing and mailing services for the City News and Recreation Guide. Requests were mailed to 61 printing and mailing services companies, posted on the city website and published in our legal newspaper. We received 20 printing and mailing proposals for this work. After reviewing the proposals, staff is recommending the city enter into a contract with Johnson Litho Graphics. The reasons for the recommendation include: 1) Johnson Litho Graphics proposal included a personalized letter, education on their capabilities and hard copy examples for their work that included multiple newsletters from Dakota County,the City of Oakdale,the City of Burnsville and the City of Apple Valley. 2) City staff followed up with Dakota County and the City of Burnsville on Johnson Litho Graphics work and quality,to which they received excellent references. 3) Johnson Litho Graphics three-year printing and mailing bid came in lower than the current costs we pay. January 7, 2019 Minutes -2- 4) In the past, city staff has driven to pick up and drop off the hard copy proof to review and make changes. Johnson Litho Graphics delivers hard copy proofs and picks up hard copy after we have reviewed it and made changes. 5) Johnson Litho Graphics entertained ideas for future cost-effective options that we can review at a later date. The five lowest bids submitted for consideration were: Location 3 Year Printing 3 Year Mailing 3 Year Total Nystrom Maple Grove $71,839.68 $3,600.00 $75,439.68 Publishing Johnson Litho Eau Claire $68,400.00 $7,500.00 $75,900.00 Graphics Leffler Printing Edina $73,500.00 $7,200.00 $80,700.00 Company Curtis 1000 Hugo $82,689.00 $7,632.00 $90,321.00 Church Offset Albert Lea $88,128.00 $2,736.00 $90,864.00 Printing Inc. The total bid range was from $75,439.68 to $336,140.36 Councilmember Donnelly asked where Johnson Litho was located. Siebenaler stated Eau Claire but they have production facilities in Eagan. Councilmember Bernhjelm asked if the lower bid was local. Siebenaler stated they were out of Maple Grove. Motion by Bernhjelm, second by Craig,to approve the contract for services rendered with Johnson Litho Graphics for the printing and mailing of the City News and Recreation Guide. APIF, motion carried. 10. Petitions, Requests and Communications None 11. Unfinished Business None 12. New Business a) Annual Organizational Matters January 7, 2019 Minutes -3- Administrator McKnight presented the annual organizational matters for city council consideration. A motion was made by Bernhjelm, second by Hoyt,to approve the 2019 annual organizational matters. APIF, motion carried. 1) Acting Mayor-City Council By-Laws provide that an Acting Mayor be appointed on a rotating basis in the absence of the mayor. Councilmember Donnelly, subject to the highest number of votes in the 2016 General Election and serving the third year of his term, is eligible for appointment as Acting Mayor. 2) That the Dakota County Tribune be designated as the official publication from January 7, 2019 through December 31, 2019. 3) Continue the agreement for legal services with Campbell Knutson,Joel Jamnik as city attorney for 2019. 4) That Anchor Bank Farmington, Oppenheimer and Co. Inc., RBC Capital Markets, Roundbank Farmington and Wells Fargo Securities, be designated as the Official Depositories from January 7, 2019 through December 31, 2019. 5) That all sworn personnel in the Farmington Police Department be designated as process servers for calendar year 2019. 6) Approve a $1,000,000 Faithful Performance bond for the city clerk. 7) Ordinance No. 2018-742 Establishing Fees and Charges for licenses and permits for 2019 as adopted on December 3, 2018. 8) Appointments to Boards and Commissions-Candidates will be interviewed on January 14, 2019 and appointments will be made on January 22, 2019. 9) Appoint Councilmember Craig as the primary and Mayor Larson as the alternate representatives to the ALF Ambulance Board. 10) Appoint Councilmember Hoyt as the primary and Mayor Larson as the alternate to the Dakota Communications Center Board of Directors through December 31, 2020. 11)Appoint Mayor Larson as the city's representative to the CEEF Committee. 12)Appoint Councilmember Donnelly, Administrator McKnight and a Planning Commission member of their choice to the Empire/Farmington Planning Advisory Committee. January 7,2019 Minutes -4- 13)Appoint Mayor Larson, Administrator McKnight and a Planning Commission member of their choice to the Castle Rock/Farmington Discussion Group. 14)Appoint Councilmember Donnelly, Administrator McKnight and a Planning Commission member of their choice to the Eureka/Farmington Planning Advisory Committee. 15)Appoint Councilmembers Donnelly and Bernhjelm to the MUSA Review Committee. 16)Appoint Mayor Larson and Councilmember Bernhjelm to the Liquor Operations Committee. 17)Appoint Councilmembers Craig and Bernhjelm to the Farmington Intergovernmental Committee. 18)Appoint Councilmember Hoyt as the primary and Mayor Larson as the alternate to the Dakota Broadband Board. 19)Appoint the Human Resources Director as Director and Jim Constantineau as the alternate to LOGIS for 2019. 20)Appoint by Resolution R03-2019 David McKnight as the Responsible Authority for data practices and the Human Resources Director as Data Practices Compliance Officer and Gary Rutherford as Responsible Authority for law enforcement for 2019. 21)Approve the City Council By-Laws as amended. 22)Approve the City Council Policies as presented. Mayor Larson shared that he is willing to step down from the EDA to get the two city council appointees back on opposite election terms if Councilmembers Bernhjelm and Hoyt are willing to decide amongst themselves who would serve on the EDA. 13. City Council Roundtable Donnelly-Congratulated Councilmembers Bernhjelm and Hoyt and wished them both well in their new terms. Bernhjelm-Thanked the residents for electing her and welcomed Councilmember Hoyt, Craig-Congratulated Councilmembers Bernhjelm and Hoyt and is looking forward to working with them in 2019. January 7, 2019 Minutes -5- Hoyt-Thanked the residents for electing him and thought today was a good day and will be a good year. McKnight-Reminded residents of the 2019 Community Expo scheduled for January 26, 2019. Distad-Shared that outdoor ice rinks are currently closed due to the weather. Larson-Reminded residents that Christmas trees are being picked up this week, shared that there is a VFW steak fry on January 19th, shared information on the S'mores and More event coming up and encourage residents to shop local. Adjourn Motion by Bernhjelm, second by Hoyt,to adjourn the meeting at 7:25 p.m. APIF, motion carried. Respectfully Submitted 1901 v A viorftite David McKnight, City Administrator January 7, 2019 Minutes -6- City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 ►`4 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: David McKnight, City Administrator SUBJECT: Approve Minutes of the January 14, 2019 City Council Work Session-Administration DATE: January 22, 2019 INTRODUCTION Attached for your review are the minutes of the January 14, 2019 city council work session. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Approve the minutes of the January 14, 2019 city council work session. ATTACHMENTS: Type Description D Backup Material January 14, 2019 Work Session Minutes CITY OF FARMINGTON CITY COUNCIL MINUTES WORK SESSION JANUARY 14, 2019 Mayor Larson called the work session to order at 5:30 p.m. Roll Call Present-Larson, Bernhjelm, Craig, Donnelly and Hoyt Absent-None Also Present-Administrative Assistant Muller Agenda Mayor Larson declared the agenda approved as presented. Board and Commission Interviews The city council interviewed 12 candidates for board and commission positions. The city council asked city staff to prepare the appointments for consideration at the January 22, 2019. The details of the residents appointed and their terms will be included in the January 22, 2019 city council meeting packet. City Administrator Update None Adjourn Mayor Larson adjourned the meeting at 8:30 p.m. Respectfully Submitted A. 711G1� David McKnight, City Administrator January 14, 2019, 2018 Work Session Minutes - 1- ,yoA /,,, City of Farmington +,��. p 430 Third Street `'' Farmington, Minnesota kit651.280.6800 - Fax 651.280.6899 ,.,,,, + °i www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller,Administrative Assistant SUBJECT: Approve Appointments to Boards and Commissions-City Council DATE: January 22, 2019 INTRODUCTION The city council interviewed applicants for various boards and commissions as a part of a work session held on January 14, 2019. DISCUSSION The city council is recommending the following applicants be appointed to the designated boards and commissions listed below: Planning Commission 2/1/19— 1/31/21 Dirk Rotty 2/1/19— 1/31/21 Lydia Bjorge 2/1/19— 1/31/20 Phil Windschitl Rambling River Center Advisory Board 2/1/19— 1/31/22 Dennis Michaelis 2/1/19— 1/31/22 Joan Moes Water Board 2/1/19— 1/31/22 William Weierke Parks and Recreation Commission 2/1/19— 1/31/22 Brian Tennant 2/1/19— 1/31/22 Ashley Crabtree 2/1/19— 1/31/20 Elizabeth Koss Economic Development Authority 2/1/19— 12/31/22 Katie Bernhjelm(city council seat) BUDGET IMPACT Stipends are included in the 2019 budget. ACTION REQUESTED City council by-laws state that commission appointments shall be made at the second regular meeting of the year. Therefore, the action requested is: 1. Approve the appointments to the various boards and commissions for the above stated terms. 2. Remove Neil Ramdhan from the Parks and Recreation Commission. 't4 City City of Farmington c 430 Third Street Farmington, Minnesota kitI 651.280.6800 -Fax 651.280.6899 ►r.,,,,,0+41' www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: David McKnight, City Administrator SUBJECT: Accept EDA Member Larson Resignation and Appoint Councilmember Bernhjelm to the EDA-Administration DATE: January 22, 2019 INTRODUCTION The city council discussed a change in city council representatives on the Economic Development Authority (EDA)as a part of the January 7, 2019 city council meeting. DISCUSSION Mayor Larson brought up the possibility of stepping away from his position on the EDA to get the two city council positions back on opposite election cycles. Currently both Mayor Larson and Councilmember Craig serve on the EDA and their city council terms both expire at the end of 2020. Mayor Larson asked Councilmembers Bernhjelm and Hoyt, who both have an interest in serving on the EDA, to discuss amongst themselves who of the two of them would serve on the EDA since they share the same election cycle. These two have determined that Councilmember Bernhjelm will serve on the EDA. BUDGET IMPACT NA ACTION REQUESTED Accept the resignation of Mayor Larson from the EDA and appoint Councilmember Bernhjelm to the EDA effective February 1, 2019. Pursuant to city code, Councilmember Bernhjelm's EDA term will run concurrent with her city council term which runs through December 2022. f , City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 '*r.,,,,, www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller,Administrative Assistant SUBJECT: Set Public Hearing Economic Development Authority Composition-Community Development DATE: January 22, 2019 INTRODUCTION The city council has recommended changing the composition of the Economic Development Authority (EDA). DISCUSSION Currently the EDA is comprised of two city councilmembers, two school board members and three residents. The city council is recommending changing the composition to two city councilmembers, one school board member and four residents effective February 4, 2019. An enabling resolution and ordinance need to be approved at a public hearing to be held on February 4, 2019, to change the composition. BUDGET IMPACT There will be no budget impact. ACTION REQUESTED Direct staff to prepare an enabling resolution and ordinance to change the composition of the EDA to two city councilmembers, one school board member and four residents and schedule a public hearing for the February 4, 2019, city council meeting. o cis City of Farmington v- 430 Third Street IC' Farmington, Minnesota IN, 651.280.6800 -Fax 651.280.6899 ' r.,,, + www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Ken Lewis Building Official SUBJECT: Acknowledge Fourth Quarter 2018 and Year End New Construction Report and Population Estimate-Community Development DATE: January 22, 2019 INTRODUCTION The following report summarizes the new construction permits issued during the fourth quarter of 2018 and the year-end building totals and population estimate. DISCUSSION Fourth Quarter Building Permit Information: During the fourth quarter of the 2018 building construction season October 1st through December 31st), the city issued 10 new single-family detached housing and 1 commercial building(Gymnastics Center). The average building valuation of the single-family homes during the fourth quarter of 2018 was $219,840 down from$238,538 during the third quarter of 2018. Commercial building valuation came to $870,000 (Note that the valuation averages do not represent the average sale price or average market value of the homes in question, since they do not include the value of the lot or any amenities added to the home that are not part of the building code formula). Year End Building Permit Information: The year-end figures reflected 34 new single family units, 2 new multi-family units and 2 new commercial. The new single family permits resulted in a total new residential building valuation of$7,229,300. Of the year-end total, the average valuation was $212,626. The multi- family building valuation was $377,100. Express Auto and the Gymnastics Center buildings valuation came to $2,367,152.As noted above, these valuation averages do not represent the average sale price or average market value of the structures in question, since they do not include the value of the lot or any amenities added to the structure that are not part of the building code formula. In addition to the new housing units, the following numbers reflect other permits that were issued during 2018. Building—580 (decks, basement finishes, additions, garages, roofs, siding, windows, remodeling, etc.) Plumbing— 179 (lawn irrigation, water softener, water heaters, water and sanitary piping, etc.) Mechanical—300 (furnaces, garage heaters, gas piping, fireplaces, ductwork, etc.) Electrical—551 (new homes, remodels, commercial, mechanical, ect.) Total additional permits— 1,610 Inspections performed for 2018 Building—2,513 (footing, foundation, poured wall, framing, insulation, finals, etc.) Mechanical—384 (rough-ins, air tests, finals, etc.) Plumbing—236 (rough-ins, air tests, finals, etc.) Total number of inspections performed—3,135 Year-End Population Estimate: At the beginning of 2003, city staff decided that each quarterly building permit report should also include an updated population estimate for the city of Farmington. After discussing several methods of calculating population, a decision was made to base our population estimates on Certificates of Occupancy rather than upon building permits. Building permit activity is not a"real time"reflection of actual population, given the "lag time"between the issuance of the permit and the actual occupancy of the dwelling unit(i.e., the time required to construct, market and sell the home). Accordingly, staff started with the city population as of April 1, 2000, (as determined by the U.S. Census Bureau) and then determined the number of Certificates of Occupancy [C.O.'s] issued by the city since that date. The number of C.O.'s is multiplied by 2.95, which was (according to the 2010 Census)the average number of occupants per Farmington dwelling unit. The resulting calculations are as follows: 22,781 Estimated population as of December 31, 2016 + 39 = 14 certificates of occupancy issued from the period of 1/1/17 to 3/31/17 x 2.95 22,820 Estimated population as of March 31, 2017 + 56 = 19 certificates of occupancy issued from the period of 4/1/17 to 6/30/17 x 2.95 22,876 Estimated population as of June 30, 2017 + 50 = 17 certificates of occupancy issued from the period of 8/1/17 to 9/30/17 x 2.95 22,926 Estimated population as of September 30, 2017 + 32 = 11 certificates of occupancy issued from the period of 10/1/17 to 12/31/17 X 2.95 22,958 Estimated population as of December 31,2017 + 24 = 8 certificates of occupancy issued from the period of 1/1/18 to 3/31/18 X 2.95 22,982 Estimated population as of March 31, 2018 + 21 = 7 certificates of occupancies issued from period of 4/1/18 to 6/30/18 X 2.95 23,003 Estimated population as of June 30, 2018 + 38 = 13 certificates of occupancies issued from period 7/1/18 to 9/30/18 X 2.95 23,041 Estimated population as of September 30, 2018 + 24 = 8 certificates of occupancies issued from period 10/1/18 to 12/31/18 X 2.95 23,065 Estimated population as of December 31st 2018 BUDGET IMPACT None ACTION REQUESTED For information only. No action is required. ATTACHMENTS: Type Description Cover Memo Fourth Quarter 2018 and Year-End New Construction Report - Lf, CO r- co 0 0 0 0 0 N N N N N 111111111115 U 4) 0 O Z U 0 t1 N Cl) N N ., Q 0 U) >+ m w w ) 0 0 a] 4- O d C) U) U) co cc Q) a cc C) LL co --) co N O co to N r r r r smuuad Aiy;uoW v CO O O O O O N N N N N ■ Et O ■ E I , a — MIME 12. Q « s' mL3..ca aro U - ���0 - r •T_- - L - cc� u_ 1111111111 O O O O O O O O O O O 1to 0 Lf) LO LOLO 10 d- 'd' M Cr) N N O suoi;aadsui v tr) (o N- CO CC o 0 0 o • E ■ ■ E 0 a) I - 0 z : . �. 0 Q CD 0) . a.0 w CtS o a a) a (13 Q a) co O O O O O O O (O to d (Y) N panna!naj sueId C) .`2O o• ca • C O r O O r 0 0 0 0 0 o r 0 0 r 00000 O O O 0 0 0 0 0 0 0 (I) Z LO � 41 U) C V) � 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3 E ocjrj Z d 0 -0 m a> (7, E E U) o o r o r o r N o M 00000 00000 0 0 0 r o 0 r r N U E O o d. C C) I rn 0 CO CO N M N 0) CO CO 0 (n O M N- M V A- (CJ V O (D N CO C N N M N - CO r r 0 L r N r r co r r `- �f LL' r M r M 76 "c:-; W CL (7 Z � p = o) a) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 CO ' O J Z W III NZ a) E 7 O olio 0 O 0 0 0 0 0 O O O O 01011010 Z iii N a) a) a. O O O O O 0 0 0 0 0 O O O O O O O (D r r r 0 0 0 r 0 0 0 0 0 0 a) Z O M of N 0 r N Cf) (7 CO O (I) CO N in N N O V' co N CO 7 N N CO N O CO r .- r 0 In r N r r CO r r CA s r O r CO co co 0 0 0 0 0 0 mF- -coco 0 0 0 0 0 0 N- 0 co in as o cn C � .'E.� 0 m C wo m � � o baa 0 � � 0 CI r N CO V N r N co V CV r N CO V N r N M C N r N M V N r (V M V N M O N O N O O O O a) N c4 N CI) N (D N cp (N C6 N (6 `m O 0 0 0 0 0 0 >- F- City of Farmington \�,,\' ..,, 430 Third Street oa Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 +r.4, + www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller,Administrative Assistant SUBJECT: Adopt Resolution Approving a Gambling Event Permit for N.E.W. Ducks Unlimited- Community Development DATE: January 22, 2019 INTRODUCTION N.E.W. Ducks Unlimited is requesting a gambling event permit for a bingo and raffle fundraiser. DISCUSSION Per State Statute 349.166 and pertinent city code, a gambling event permit must be issued by the city for this type of event. An application has been received along with the appropriate fees. BUDGET IMPACT Gambling fees are included in the revenue portion of the 2019 budget. ACTION REQUESTED Consider the attached resolution granting a gambling event permit to N.E.W. Ducks Unlimited, to be held at Celts Pub, 200 Third Street, on January 31, 2019. ATTACHMENTS: Type Description a Resolution Resolution RESOLUTION NO. R4-1 9 APPROVING A MINNESOTA LAWFUL GAMBLING EVENT PERMIT APPLICATION FOR N.E.W.DUCKS UNLIMITED Pursuant to due call and notice thereof,a regular meeting of the City Council of the City of Farmington,Minnesota,was held in the Council Chambers of said city on the 22nd day of January 2019 at 7:00 p.m. Members Present: Larson, Bernhj elm, Craig, Donnelly, Hoyt Members Absent: None Member Bernhj elm and Member Donnelly introduced and seconded the following: WHEREAS,pursuant to M.S. 349.166,the State of Minnesota Gambling Board may not issue or renew a Gambling Event Permit unless the City Council adopts a resolution approving said permit; and, WHEREAS,N.E.W.Ducks Unlimited have submitted an application for a Gambling Event Permit to be conducted at Celts Pub,200 Third Street,on January 31,2019,for Council consideration. NOW,THEREFORE,BE IT RESOLVED by the Farmington City Council that the Gambling Event Permit for N.E.W. Ducks Unlimited,to be held at Celts Pub,200 Third Street,is hereby approved. This resolution adopted by recorded vote of the Farmington City Council in open session on the 22"day of January 2019. Mayor Attested to the ,:e ? "q,day of January 2019. Administrate SEAL 4iiiii , City of Farmington i „ 430 Third Street IL) Oa Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 r,4 www.cLfarnungton.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Lena Larson, Municipal Services Coordinator SUBJECT: Approve a Disposal Agreement with Republic Services-Municipal Services DATE: January 22, 2019 INTRODUCTION According to Minnesota Statute 115A.471 and 473.848, waste from public entity operations must follow the Solid Waste Management Hierarchy, which identifies waste reduction, reuse, recycling, organics management, and resource recovery as preferred over land disposal. Since March 2018 the city has taken municipal solid waste to Specialized Environmental Technologies in Empire Township where it was trans-loaded and hauled to Great River Energy in Elk River where it was processed into fuel for energy. In December 2018, Great River Energy announced that they would stop accepting waste in January. In an effort to meet the state statue, Specialized Environmental Technologies and city staff contacted all processing facilities in and near the metro area. The Ramsey/Washington Recycling and Energy Center in Newport is not accepting out of county waste, the Hennepin Energy Recovery Center is at capacity, and the City of Red Wing facility is at capacity until potentially September 2019 when their upgrades are scheduled to be complete. Having exhausted all processing options available at this time, and after discussions with MPCA staff, the city will have to landfill waste until processing capacity becomes available. DISCUSSION Staff met with Republic Services to work on an agreement allowing the city to dispose of waste in the Pine Bend landfill until processing capacity becomes available. The city has been presented with a Disposal Agreement from Republic Services. The main purpose of the agreement is to define acceptable waste and addresses terms related to the delivery of acceptable wastes. There are no terms related to minimum weight delivered or requirements to deliver waste to the landfill for the term of the agreement. The city attorney has reviewed the agreement for form. BUDGET IMPACT The rate at Republic Services is $69/ton. Although the tipping fee is less than what was budgeted we are not recommending changes to the rate adjustment to allow us to be responsive to potential waste processing capacity which should be available in the near future. ACTION REQUESTED Approve the Disposal Agreement with Republic Services and authorize the mayor and city administrator to execute the same. ATTACHMENTS: Type Description • Contract Disposal Agreement © Contract Addendum REPUBLIC f�► SERVICES Republic Services Disposal Agreement (Not for Special Waste) Customer Name : City of Farmington Address : 430 3rd Street Farmington, MN. 55024 Contact Name : Lena Larson Phone Number : 651-280-6905 FED ID# PO Number Republic Landfill Name_Pine Bend Landfill Address : 2495 East 117th Street Inver Grove Heights, MN 55077 Contact Name : Tyler Kraft Phone Number : 651-286-4572 Contract Effective Date : 01/01/2019 Waste Types : MSW' (MSW, C/D, Etc.) Unit of Measure for Billing : Tons (Tons/Yard/Load) Disposal Fee : $69.00 /Ton Taxes/Host Fees/Charges : $ All Included Administrative Fee : $ All Included Environmental Fee • $All Included Fuel Recovery Fee • $All Included Other Fees • $ See Addendum for Bulk/Extra Items,Etc. Invoice Period : Monthly All Payments Are Due Within 30 Days After Receipt of Invoice Minimum Volume /Unit of Measure Above/Month/Quarter/Year Maximum Volume : /Unit of Measure Above/Month/Quarter/Year True-Up Period for Minimum Volume Calculations: (Month, Quarter, Year) Special Instructions • THE PARTIES AGREE TO THE TERMS CONTAINED IN THE ATTACHED"REPUBLIC SERVICES DISPOSAL AGREEMENT TERMS AND CONDITIONS" Republic: Customer: BFI Waste Systems of North America,LLC City of Farmington Signature Date Signature Date Name: Name: %047/ /a i^SO`j Title: Title: tir Page 1 of 4(Rev 2016) 12225875.2 RwA rfr REPUBLIC f!► SERVICES REPUBLIC SERVICES DISPOSAL AGREEMENT TERMS AND CONDITIONS 1. Delivery of Acceptable Waste. Customer shall deliver at least the minimum volume of Acceptable Waste(as defined below)indicated on the cover of this Agreement(the"Minimum Volume")to the landfill indicated on the cover of this Agreement(the"Landfill"). Customer shall not deliver in excess of the maximum volume of Acceptable Waste indicated on the cover of this Agreement to the Landfill. 2. Delivery Procedures;Operation of the Landfill. (a) Acceptance of Acceptable Waste. Republic shall have the right in its sole discretion to reject delivery of any waste offered for acceptance by Customer that does not constitute Acceptable Waste. "Acceptable Waste"means all waste that is authorized to be disposed of at the Landfill. under then applicable federal, state and local laws, regulations, ordinances, rules, permits, licenses, and governmental orders or directives (collectively "Applicable Laws")and that is not Unacceptable Waste(as defined below). (b) Operation of the Landfill/Procedures. Notwithstanding anything in this Agreement to the contrary,Republic shall have the right,in its sole discretion,to close the Landfill,in whole or in part,either temporarily or permanently,at any time for any reason. Upon any such permanent closure,Republic shall have the right to terminate this Agreement. Customer's delivery of Acceptable Waste to the Landfill,which shall occur only during the Landfill's posted hours,shall be governed by the procedures applicable generally to customers utilizing the Landfill as Republic may modify such procedures from time to time. (c) Customer's Compliance with Applicable Laws. Customer shall collect, transport and deliver waste to the Landfill in compliance with all Applicable Laws and the procedures referenced in Section 2(b). (d) Title to Waste. Customer represents and warrants to Republic that either Customer or its customer shall hold clear title,free of all liens,claims and encumbrances,to the waste delivered by Customer to the Landfill. Title to,and risk of loss and responsibility for,Acceptable Waste delivered to the Landfill by Customer shall pass at the time such Acceptable Waste is removed from the delivery vehicle at the Landfill. Title to Unacceptable Waste shall remain with Customer or its customer and shall never be deemed to pass to Republic. 3. Term. Unless sooner terminated pursuant to Section 6,this Agreement shall commence as of the contract effective date indicated on the cover of this Agreement and shall remain in full force and effect for a period of one year. Upon expiration or termination of this Agreement,the obligations of Customer to deliver and of Republic to accept Acceptable Waste shall terminate;provided,however,that all other rights and obligations of the parties under this Agreement(including those with respect to payment and indemnification)shall survive termination. 4. Disposal Fees. (a) Fees. Customer shall pay Republic a disposal fee(the"Disposal Fee")for all Acceptable Waste Customer delivers to the Landfill as set forth on the cover of this Agreement. In addition to the Disposal Fee,Customer shall pay such fees as Republic may impose from time to time by notice to Customer(including,by way of example only,administrative fees and environmental fees),with Republic to determine the amounts of such fees in its discretion up to the maximum amount allowed by Applicable Law. Without limiting the foregoing,Customer shall pay Republic a fuel recovery fee in the amount shown on each of Republic's invoices,which amount Republic may increase or decrease from time to time by showing the amount on the invoice. The initial fee amounts for administrative fees,environmental fees, fuel recovery fees and other fees are set forth on the cover of this Agreement, but are subject to change from time to time as described in this Section 4(a). (b) Payment;Deposit.Republic shall transmit an itemized invoice to Customer of all Disposal Fees and other charges under this Agreement on a periodic basis as indicated on the cover page of this Agreement. Customer shall pay all invoices within 30 days after receipt of invoice. If Customer does not make payment by such date,Customer shall pay a late payment fee in an amount equal to the lesser of(i)the greater of$5 per month or 1.5%per month on the amount past due or(ii)the maximum amount allowed by Applicable Law. Customer also shall pay a fee of$50(which Republic may increase from time to time by notice to Customer)for each check submitted by Customer that is an insufficient funds check or is returned or dishonored. At any time after Republic becomes concerned about Customer's creditworthiness or after Customer has made any late payment,Republic may request,and if requested Customer shall pay,a deposit in an amount equal to one month's charges under this Agreement. (c) Taxes and Other Charges:Cost Increases. In addition to the Disposal Fee,Customer shall pay all federal,state,local or other taxes,fees(including host fees),surcharges or similar charges related to the acceptance or disposal of Acceptable Waste or the operations or activities of the Landfill that are imposed by law,ordinance,regulation,agreement with a governmental authority,governmental audit or otherwise(collectively,"Taxes/Host Fees/Charges"). The initial amount of Taxes/Host Fees/Charges is set forth on the cover of this Agreement,but is subject to change from time to time pursuant to the preceding sentence. In addition,Republic shall have the right to increase the Disposal Fee from time to time by the pro rata amount(determined by relative tonnage of Acceptable Waste delivered by Customer and accepted by Republic for processing at the Landfill divided by the total tonnage of waste processed at the Landfill)of any increase in operating costs or capital costs of the Landfill as a result of a change in Applicable Laws. Any such increase shall be effective immediately upon written notice by Republic to Customer. (d) CPI Adjustment. In addition to the adjustments described in Section 4(c),the Disposal Fee shall be increased on the first anniversary of this Agreement in an amount equal to the percentage increases in the Consumer Price Index for All Urban Consumers(Water,Sewer and Trash Collection Services)U.S.City Average,as published by United States Department of Labor,Bureau of Statistics(the"CPI"). Rates will be increased using the most recently available trailing 12 months average CPI compared to the 12 months preceding. No decreases shall be made to the rates for service if the CPI decreases. If the CPI ceases to be available,the parties shall use the most closely comparable index then available. Page 2 of 4(Rev 2016) 12225875.2 REPUBLIC dOIS SERVICES (e) Shortfall Fee. At the end of each true-up period indicated on the cover of this Agreement(the"True-Up Period"),Republic shall determine the total volume of Acceptable Waste delivered by Customer to the Landfill during such True-Up Period. If the total volume of Acceptable Waste delivered during such True-Up Period is less than the volume required to be delivered during such True-Up Period based on the Minimum Volume, Customer shall pay Republic a fee(the"Shortfall Fee")equal to the Disposal Fee multiplied by the volume by which Customer was deficient during the True- Up Period. Republic shall invoice Customer for,and Customer shall pay Republic,any Shortfall Fee in accordance with Section 4(b). If no Minimum Volume is specified,then this Section 4(e)shall not apply. (f) Price Adjustments. In addition to any other price increases pursuant to this Section 4,Republic shall have the right to request an increase in the Disposal Fee,from time to time and for any reason,by giving written notice of the amount and effective date of the increase(the"Price Increase Notice")to Customer at least 30 days before the effective date of the increase. If Customer does not object in writing(the"Objection Notice")to the price increase within 30 days after the date of the Price Increase Notice or if Customer accepts the price increase,the price increase shall go into effect on the date stated in the Price Increase Notice and this Agreement shall be deemed amended accordingly. If Customer gives an Objection Notice within 30 days after the date of the Price Increase Notice,Republic shall have 15 days after receipt of the Objection Notice to determine whether to(i)drop its request for a price increase and have the Agreement continue in full force and effect or(ii)terminate this Agreement effective as of the proposed effective date of the price increase(or any later date specified by Republic). If Republic does not give notice of this determination within 15 days after receipt of the Objection Notice, Republic shall be deemed to have dropped its request for a price increase and the Agreement shall continue in full force and effect. 5. Unacceptable Waste. (a) Delivery of Unacceptable Waste. Customer agrees that it shall not deliver any Unacceptable Waste to the Landfill. If Customer delivers waste that contains both Acceptable Waste and Unacceptable Waste, the entire delivery shall constitute Unacceptable Waste if the Unacceptable Waste cannot be separated from the Acceptable Waste through the reasonable efforts of Republic,as Customer's agent to cause such separation, with the cost of such separation to be paid by Customer. (b) Weighing and Inspection of Waste by Republic. Republic shall weigh all Acceptable Waste at the Landfill and the weight so determined shall be final and conclusive on both Customer and Republic. Republic shall have the right,but not the obligation,to inspect any of Customer's trucks to determine whether the waste delivered is Acceptable Waste or Unacceptable Waste. Customer acknowledges and agrees that any failure by Republic to perform any such inspection or to detect Unacceptable Waste despite such inspection shall in no way relieve Customer from its obligation to deliver only Acceptable Waste or from its other obligations under this Section 5. (c) Rejection of Unacceptable Waste. If Customer delivers Unacceptable Waste to the Landfill, Republic may, in its sole discretion: (i)reject such Unacceptable Waste at Customer's expense;or(ii)if Republic does not discover such Unacceptable Waste in time to reject and reload such Unacceptable Waste, after giving Customer telephonic notice thereof and a reasonable opportunity to dispose of such Unacceptable Waste, Republic may,as Customer's agent,dispose of such Unacceptable Waste at a location authorized to accept such Unacceptable Waste in accordance with all Applicable Laws and charge Customer all direct and indirect costs incurred due to handling, delivery and disposal of such Unacceptable Waste, unless Customer otherwise elects to arrange for disposal of the Unacceptable Waste. If Customer elects to dispose of such Unacceptable Waste,it shall do so within such time period as Republic reasonably deems necessary or appropriate in connection with the operation of the Landfill,including the preservation of the health and safety of its employees. If after electing to do so Customer does not dispose of the Unacceptable Waste within such time period,Republic may dispose of such Unacceptable Waste as Customer's agent,without further notice to Customer,and Customer shall pay the direct and indirect costs set forth above. Notwithstanding the foregoing,no notice shall be required by Republic to Customer for Republic to dispose of Unacceptable Waste as Customer's agent in emergency situations where in Republic's reasonable judgment a delay in such disposal could constitute a hazard to the Landfill or any person on, about or near the premises. (d) Definition of Unacceptable Waste. For the purposes of this Agreement,"Unacceptable Waste"means:: (i)any material that is not Acceptable Waste;(ii)any material that by reason of its composition,characteristics or quantity is defined as a"hazardous material,""hazardous waste," "hazardous substance," "extremely hazardous waste," "restricted hazardous waste," "toxic substance," "toxic waste," "toxic pollutant," "contaminant," "pollutant,""infectious waste,""medical waste,""radioactive waste,"or"sewage sludge"under any Applicable Law;(iii)any material that requires other than normal handling,storage,management,transfer or disposal;or(iv)any other material that may present a substantial endangerment to public health or safety, may cause applicable air quality or water effluent standards to be violated by the normal operation of the Landfill, or because of its size, durability or composition cannot be disposed of at the Landfill or has a reasonable possibility of otherwise adversely affecting the operation or useful life of the Landfill. 6. Default. (a) Events of Default. Each of the following shall be an event of default by Customer under this Agreement: (i)Customer fails to pay any amount due as and when the same becomes due under this Agreement;or(ii)Customer fails to perform any other material term, covenant or agreement contained in this Agreement on its part to be performed and such failure continues for a period of 30 days after written notice to Customer specifying the nature of such failure and requesting that it be remedied. (b) Remedies on Default. Whenever any event of default by Customer shall have occurred and be continuing,Republic shall have the following rights and remedies,which shall be in addition to any other remedies provided by Applicable Law or this Agreement: (i)upon the end of any applicable grace period in this Section 6,Republic shall have the option to immediately terminate this Agreement unless during such period Customer has taken remedial steps the effect of which would be to enable Customer to cure such event of default within an additional 15 day period following the expiration of such grace period;and(ii)if Customer is then in default,Republic shall have the option,without terminating this Agreement,to stop accepting Acceptable Waste delivered by Customer until such default is cured or this Agreement is terminated. If Republic stops accepting Acceptable Waste,Customer shall pay Republic a service interruption fee in an amount determined by Republic in its discretion up to the maximum amount allowed by Applicable Law. 7. Indemnification. Customer shall indemnify, defend (upon request by Republic) and hold harmless Republic and its shareholders, partners,officers,directors,divisions,subdivisions,affiliates,agents,employees,successors and assigns(the"Republic Indemnified Parties")from and against Page 3 of 4(Rev 2016) 12225875.2 f�►iREPUBLIC SERVICES any and all liabilities, losses,assessments,fines,penalties,forfeitures,damages,costs,expenses and disbursements, including reasonable legal fees,expert witness fees,litigation related expenses,and court costs in any litigation,investigation or proceeding(collectively,"Losses"),whether arising out of a claim or loss of or damage to property or injury to or death of any person,including any Indemnified Party,or otherwise,caused by or arising out of(a)Customer's breach of this Agreement,(b)Customer's negligence or willful misconduct,or(c)Customer's delivery of Unacceptable Waste to the Landfill. 8. Insurance. During the term of this Agreement,Customer shall maintain the following insurance coverages: Workers'Compensation: Coverage A Statutory Coverage B—Employer's Liability $1,000,000 each Bodily Injury by Accident $1,000,000 policy limit Bodily Injury by Disease $1,000,000 each occurrence Bodily Injury by Disease Automobile Liability: Bodily Injury/Property Damage $2,000,000 Combined—Single Limit Coverage applies to all owned,non-owned,hired and leased vehicles(including trailers) Commercial General Liability: Bodily Injury/Property Damage $2,000,000 each occurrence $3,000,000 general aggregate Pollution Legal Liability: $1,000,000 The insurance carriers providing the coverage required by this Section 8 shall be rated at least A-VIII by A.M.Best. Customer shall deliver the Certificates of Insurance evidencing the foregoing policies to Republic before Customer delivers any waste to the Landfill pursuant to this Agreement. In addition,the(i)Commercial General Liability(including the Umbrella/Excess policy)policy must include Contractual Liability coverage specifically covering Customer's indemnification of Company,and(ii)The Commercial General Liability,Automobile Liability and the Umbrella/Excess Liability policies must be written on an"occurrence fonn". The Certificates(ACORD form)and the insurance policies required by this Section 8 shall contain a provision that provides that the insurance coverage afforded under the policies will not be canceled or allowed to expire until at least 30 days prior written notice has been given to Republic. With the exception of the workers'compensation policy,Republic and the Republic Indemnified Parties shall be shown as additional insureds under all of the insurance policies required by this Section 8. The policies required by this Section 8 shall be primary and non-contributory with respect to Republic and the Republic Indemnified Parties, and the insurance providers shall agree to waive their rights of subrogation against Republic and the Republic Indemnified Parties. 9. General. (a) Independent Contractor. Customer and Republic shall perform their obligations under this Agreement as independent contractors. Neither party nor any of its employees,agents or subcontractors shall be,purport to be,or be deemed,the agent of the other party. (b) Assignment; Binding Effect. Customer may not assign this Agreement without Republic's prior written consent, which Republic may grant or withhold in its sole discretion. Republic may assign this Agreement without the consent of Customer,and Customer acknowledges and agrees that any such assignment by Republic shall release Republic from any liability under this Agreement from and after the date of the assignment. This Agreement shall be binding upon and shall inure to the benefit of the parties and their respective successors and permitted assignees. (c) Entire Agreement. This Agreement supersedes all prior agreements,written or oral,with respect to the subject matter of this Agreement. Only a written instrument signed by both parties hereto may modify this Agreement. (d) Severability. If any one or more of the provisions containedin this Agreement is,for any reason,held to be invalid,illegal or unenforceable in any respect,such invalidity, illegality or unenforceability shall not affect any other provisions of this Agreement,and all other provisions shall remain in full force and effect. (e) Waiver. No delay or omission by a party in exercising any right under this Agreement will operate as a waiver of that or any other right. A waiver or consent given by a party on any occasion is effective only on that occasion and not any other. (f) Waiver of Jury Trial; Attorneys' Fees. By execution and delivery of this Agreement, each of the parties knowingly, voluntarily and irrevocably: (i)waives any right to trial by jury;and(ii)agrees that any dispute arising out of this Agreement shall be decided by court trial without a jury. If any legal action or any other proceeding is brought for the enforcement of this Agreement,or because of an alleged dispute,breach,default, or misrepresentation in connection with this Agreement,the prevailing party shall be entitled to recover reasonable attorneys'fees and other costs incurred in that action or proceeding,in addition to any other relief to which it may be entitled. Page 4 of 4(Rev 2016) 12225875.2 Addendum BFI Waste Systems of North America, LLC dba Pine Bend LF Disposal Agreement 1/1/19-12/31/19 City of Farmington Bulk/Additional costs in addition to disposal fee Dig Outs-$40.00 Mattress/ Box spring-$25.00 each Appliances- $22.50 each Tires-$15.00 each BY:Republic Pine Bend Landfill BY:City of Farmin l on /43% Signature Date Signature Date joe-/c/ LQ r Se 5,7 Printed Name Printed Name .'`t a e,r Title Title �J • 7 Rii to City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 .A www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Approve 2019-2021 Law Enforcement Labor Services Police Officer Unit Settlement- Human Resources DATE: January 22, 2019 INTRODUCTION This memorandum has been prepared to update the city council on the status of the city's labor settlements with the Law Enforcement Labor Services (LELS) Police Officer unit. DISCUSSION The city has reached a collective bargaining agreement with the LELS Police Officer bargaining unit effective January 1, 2019 through December 31, 2021. A summary of the changes is attached. Once finalized, the entire collective bargaining agreement may be found on the city's website. BUDGET IMPACT Settlement costs negotiated with the LELS Police Officer bargaining unit are provided for in the 2019 city budget. When compared to the contract in place for 2018, the increased cost for 2019 is approximately $52,910.00 with$42,680.00 attributed to wages and $10,230.00 towards benefits and uniform allowance. Please note that the benefit amount is the net change based on current enrollment information. The estimated increase over the life of the contract for wage adjustments is $131,860.00. ACTION REQUESTED Adopt the attached resolution ratifying the collective bargaining agreement for the Police Officer Unit. ATTACHMENTS: Type Description O Backup Material Council Summary LELS Patrol Agnnt O Resolution LELS Patrol.Unit 2019-2021 Resolution io�FARMiy� City of Farmington 430 Third Street 'T' W Farmington, Minnesota ,4.�A pROrj, 651.280.6800•Fax 651.280.6899 www.ci.farmington.mnus 2019 — 2021 TENTATIVE AGREEMENT The following outlines the tentative agreement reached through the negotiation process with the LELS Police Unit. 1. Duration: Three year contract A three year contract provides known costs which is beneficial in developing and implementing short and long term financial plans. 2. Insurance: Both parties agree to maintain the current contract language which states: "The Employer's contribution shall cover the cost of single basic life, dental and the 2500/5000 HDHP single coverage at 100%. For Employee plus Child(ren), Employee plus Spouse or Family coverage, the contribution shall be the contribution for the previous year increased or decreased by an amount equal to fifty percent(50%) of the increase or decrease to the HDHP 2500/5000 with HSA coverage option. The employee will pay any excess of the monthly amount contributed by the employer through payroll deduction." The city maintains the current language which is consistent through all collective bargaining agreements. This was important language to maintain because the city faces potential issues regarding health insurance due to the further implementation of the Affordable Care Act in 2017. 3. Wages: • Annual Adjustments: 2019: 3.00% January 2, 2019 2017: 3.00% January 1, 2020 2018: 3.00% January 1, 2021 The annual adjustments included in this contract are at the market at this point. 4. Uniform Allowance: $850.00 per year for all three years of the contact The current uniform allowance amount is $775.00. 5. Shift Differential Officers will receive a shift differential of$0.25 per hour when at least half the shift is worked between the hours of 17:00 and 6:00. This would only be available for those bidding the shifts and not for employees being held over or for voluntarily taking an overtime shift. 6. Court Time An employee who is required to appear in court during his/her scheduled off-duty time shall receive a minimum of three (3) hours pay at one and one-half(1%) times the employee's base pay rate. However, when court is canceled and notice is not given before the end of the previous business day, the employee will receive three (3) hours of pay at one and one-half(1%) times the employees base pay rate. An extension or early report to a regularly scheduled shift for Court appearance does not qualify the employee for the three hour minimum. The city will continue to work with the city attorney and patrol staff to discuss this issue with other cities and coordinate an effort to encourage the County Attorney and the court system to correct this problem. 2 RESOLUTION NO. R 5—1 9 A RESOLUTION APPROVING WAGE ADJUSTMENTS BETWEEN THE CITY OF FARMINGTON AND LAW ENFORCEMENT LABOR SERVICES,INC. (LELS)POLICE OFFICER UNIT FOR THE CONTRACT YEARS 2019 THROUGH 2021 Pursuant to due call and notice,thereof, a regular meeting of the City council of the City of Farmington, Minnesota was held in the Council Chambers of said City on the 22nd day of January, 2019 at 7:00 p.m. Members Present: Larson, Bartholomay, Craig, Donnelly, Hoyt Members Absent: None Member Bernhj elm and Member Donnelly introduced and seconded the following: WHEREAS, the City of Farmington recognizes Law Enforcement Labor Services, Inc. (LELS) as the exclusive bargaining representative under M. S. Chapter 179A, for the police officer classifications identified in the collective bargaining agreement; WHEREAS, the City has negotiated in good faith with representatives of Law Enforcement Labor Services, Inc. (LELS) for the purpose of reaching a collective bargaining agreement for the contract years 2019, 2020 and 2021; and WHEREAS, the settlement terms have been successfully negotiated between the city and the membership of Law Enforcement Labor Services, Inc. Police Officer unit in accordance with procedures established by law. NOW, THEREFORE, BE IT RESOLVED that the City Council of Farmington, Minnesota approves the following: 1) A three percent(3.0%)wage adjustment effective the 1 S`day of January,2019. 2) A three percent(3.0%)wage adjustment effective the 15t day of January,2020. 3) A three percent(3.0%)wage adjustment effective the 15`day of January,2021. 4) The Employer's contribution for group insurance will be the contribution of the previous year increased or decreased by an amount equal to fifty percent(50%) of the increase or decrease to the 2500/5000 HDHP with HSA coverage option. The employee will pay any excess of the monthly amount contributed by the employer through payroll deduction. 5) The uniform allowance shall increase from the annual amount of$775.00 to $850.00 for all three years of the contract. Adopted by the Farmington City Council this 22nd day of January,2019. — Todd Larson, ayor Attested to the a7? day of January 2019. 0dMcKnight, City* ministrator yo` � '1 1,, City of Farmington 430 Third Street ;' Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 -.4 paCA 4fi www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Teah Malecha, Finance Director SUBJECT: Approve Bills-Finance DATE: January 22, 2019 INTRODUCTION Attached is the January 3 - January 16, 2019 city council check register and recently processed automatic payments for your consideration. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Approve the attached payments. ATTACHMENTS: Type Description D Backup Material Check Register 1/3/2019-1/16/2019 ❑ O. 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N- N- N- N. r N- N o O N- N- N J v N-- N- N- N- N- N- N- 2 N- y O o O OF Pr F N ¢ Pro 1-Z UO U Y CO Z W o #O Z F LU coL" CO o a al � 2 w 0 K O < m a' 0 co m W J Z W W O O a O F U U Z LU W Z o or ¢ F 0 O > zo 2002 2, ¢ 02 zzce 11.1 v 0 a w W ¢ O ¢ N O 2 Z F¢- z Z Z ¢ U U Z W Z F- 0 0 Z Z W y W 2 O Z Z Q ;o Z co K 0 O Q cOp S c Y W Z ty m 0 =O illi W ce E Q WO 2 c 0_ O_ V 0) ca Z_ W O Z O Z Z W u W Z 2 2 . W U Z 0 a' a' m2 mL O co J 2 = ~ , ce w m Q ' r) 5 N N U N 0 C U 00 N co d N OO J M . 0 M I-0 co 0) CMO W W co , 2 co O N O - H 40 J 0) a s o Y o ff o Z N a a V m � a- o) o f o r al c- } W < 0 Q . 0 0 W `" W ,- p j 0 a. L CO a 0 0 5 -, U U O ct N F v U V V o O O O O co co co co 0) M O o O o O o a a' C co co O O O O O a0 co 1� .0 O o O o O O CD CO m o) 01 cn O U M M cn U) N N N M o) 0) �j p O p O �t V 7 M N- N N r LI, V V a V co co n n O E N N i0 M cO CO N N N t0 c N O N Q N O E U c 0) 0) O) 0) 0) O) 0) 0) o o a w N N co 0 N N N o o _ d N a) N N E r r r r r r r r U N M er co t0 h co N U a # M M co M co co M co o Cu Yco co co co to co co a Ce z c o O N a � w a z h a o •• C') 2 H Cl) w a o 0 PI u Q o x4W -111t 71104 City of Farmington /4.. °``" 430 Third Street C" Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 *4 rao, www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Teah Malecha, Finance Director SUBJECT: 2019-2023 Street Reconstruction Plan Bonds DATE: January 22, 2019 INTRODUCTION The city plans to sell street reconstruction bonds to finance a portion of the Westview area project in 2019. DISCUSSION The Capital Improvement Plan adopted by the city council November 19, 2018 includes the upcoming street projects for 2019 through 2023. The Westview area project has been planned for 2019 and included as part of the tax levy. The city council must adopt a street reconstruction plan and hold a public hearing as part of the issuance of street reconstruction bonds. Northland Securities is our financial advisor for this bond issuance. They will be presenting information regarding the issuance of bonds and our proposed street reconstruction plan. Staff is requesting that the city council set February 4, 2019 as the public hearing date to consider the sale of street reconstruction plan bonds and the adoption of the 2019-2023 Street Reconstruction Plan. BUDGET IMPACT The street reconstruction projects are included in the Capital Improvement Plan with the Westview area project included in the 2019 budget. ACTION REQUESTED Ask any questions you may have regarding the issuance of bonds and the draft 2019-2023 Street Reconstruction Plan. Once the city council is comfortable with this information, adopt the attached resolution setting February 4, 2019 as the date for a public hearing on the intent to issue bonds and adopt the street reconstruction plan. ATTACHMENTS: Type Description D Backup Material 2019-2023 CIP D Backup Material Draft 2019-2023 Street Reconstruction Plan D Resolution Resolution Calling for Public Hearing 6' . '' • , . ''''.: ,,,,-. .....—sifl,:a .-: -, .:•, I ( ,0 f,f,..A.) II (f ),, I, 11 If f (,,,,,,,, t,4,:Aff,--', il '-..,..",' ' ' '''''' '' ' '• ' '' -Q.:9 Farmington' i .. * at& , *an - .. .:‘ , I •''' . 0 40,, -4( .. ,,...,s,,• , ,..4,..k.A„... , V • ... .... • , 111 : • • *:- : . •. •! ,-.. --•`' ' • ' : ',-, •,. • '\ ' '''' , li f •. .. . • . , , . s. 20191a/2023 , .., ..„ ,-,, A, 4 - ,- ruzi,t,-,'A.,,,, • 1 .ftV6Ith 41'4 C a i',.:'„ji lt, GA h i kip i 'HI U •, - kil.. . t - el - nt - - --, i , I VtihRk4/ A 4s, ss0 APRO / -------- CAPITAL IMPROVEMENT PROGRAM PARK IMPROVEMENT FUND PROJECTS � � � � :1,,A,r4 2019 I 2020 2021 2022 2023 RESURFACE WESTVIEW ACRES BASKETBALL COURT $5,000 REPLACE BACKSTOP AT FEELY FIELDS#1 $30,000 REPLACE PRAIRIE WATERWAY SHELTER ROOF $3,000 MARIGOLD PARK AND PRAIRIE PINES PARK IMPROVEMENTS $265,000 RESURFACE FARMINGTON PRESERVE BASKETBALL COURT I $5,000 RESURFACE PINE KNOLL PARK BASKETBALL COURT $5,000 MEADOWVIEW PARK IMPROVEMENTS $100,000 PARK IMPROVEMENT FUND TOTAL $303,000 $5,000 $0 $0 $105,000 REVENUES * . ,w BEGINNING FUND BALANCE $449,258 $246,258 $322,258 $422,258 $512,258 TRANSFERS IN/LIQUOR STORE $75,000 $75,000 $75,000 $75,000 $75,000 LOCAL GOVERNMENT AID $0 $0 so $0 $0 PARK DEDICATION FEES $20,000 $1,000 $20,000 $10,000 $20,000 OTHER FUNDS $5,000 $5,000 $5,000 $5,000 $5,000 MISCELLANEOUS INCOME $0 $0 $0 $0 $0 TOTAL REVENUE $100,000 $81,000 $100,000 $90,000 $100,000 EXPENDITURES 1 - 0 PROJECTS $303,000 $5,000 $0 $0 $105,000 TOTAL EXPENDITURES $303,000 $5,000 $0 $0 $105,000 ENDING FUND BALANCE $246,258 $322,258 $422,258 $512,258 $507,258 11/5/2018 H:\Finance\CIP Approvel Document CAPITAL IMPROVEMENT PROGRAM EQUIPMENT REPLACEMENT FUND-GENERAL FUND 2019-2023 i I _ PROJECTS 2019 2020 20212022 1 • GENERAL FUND BUILDING INSPECTIONS $32,860 $34,500 ENGINEERING $37,100 $34,880 $37,950 POLICE $157,590 $93,280 $208,626 $154,560 $101,200 FIRE $37,100 $1,128,150 $61,600 $126,500 STREETS $89,040 $264,870 $299,040 $17,250 PARKS $260,760 $207,100 $133,280 $56,350 NATURAL RESOURCES $39,200 EQUIPMENT REPLACEMENT FUND $157,590 $550,140 $1,843,626 $687,680 $373,750 REVENUES 1, ., Ia ,,, , BEGINNING FUND BALANCE $162,702 $95,112 $344,972 $49,546 ' $203,466 TRANSFERS IN $0 $800,000 $480,000 $542,000 $542,000 LOCAL GOVERNMENT AID $90,000 $0 $0 $299,600 $0 SALE OF BONDS $0 $0 $1,068,200 $0 $0 OTHER FUNDS $0 $0 $0 $0 $0 MISCELLANEOUS INCOME $0 $0 $0 $0 $0 TOTAL REVENUE $90,000 $800,000 $1,548,200 $841,600 $542,000 EQUIPMENT $157,590 $550,140 $1,843,626 $687,680 $373,750 TOTAL EXPENDITURES $157,590 $550,140 $1,843,626 $687,680 $373,750 ENDING FUND BALANCE $95,112 $344,972 $49,546 $203,466 $371,716 11/5/2018 CIP Approve) Document CAPITAL IMPROVEMENT PROGRAM EQUIPMENT REPLACEMENT FUND-UTILITY FUNDS 2019-2023 1 .a' 3 u ft ?e .`14011 "`1;L FUND WATER $299,600 SANITARY SEWER $216,300 $79,500 $430,550 $241,500 STORMWATER $222,600 $227,700 SOLID WASTE $38,110 $465,430 FLEET $37,100 $47,600 EQU I P M ENT REPLACEMENT FUND $254,410 $339,200 $895,980 $347,200 $469,200 REVENUES 0 BEGINNING FUND BALANCE $0 $0 $0 $0 $0 WATER FEES $0 $0 $299,600 SANITARY SEWER FEES $216,300 $79,500 $430,550 $241,500 STORMWATER FEES $0 $222,600 $227,700 SOLID WASTE FEES $38,110 $465,430 FLEET TRANSFERS $37,100 $47,600 _ TOTAL REVENUE $254,410 $339,200 $895,980 $347,200 $469,200 EXPENDITURES % Argil• a. s F EQUIPMENT $254,410 $339,200 $895,980 $347,200 $469,200 TOTAL EXPENDITURES $254,410 $339,200 $895,980 $347,200 $469,200 ENDING FUND BALANCE $0 $0 $0 $0 $0 11/5/2018 CIP ApproveI Document CAPITAL IMPROVEMENT PROGRAM STREET RECONSTRUCTION FUND PROJECTS 2019 2020 2021 2022 2023 WESTVIEW ACRES $4,151,724 _ TURN LANES AT 225TH STREET $144,240 CARVER LANE/BACKAGE ROAD $768,511 SPRUCE STREET(RR TRACKS TO DENMARK AVENUE) $1,616,657 — WILLOW STREET/LINDEN STREET $1,823,784 SECOND STREET/HONEYSUCKLE LANE $2,420,829 STREET RECONSTRUCTION FUND $4,151,724 $0 $0 $4,353,192 $2,420,829 1'IltV:46741: .... ,REVENUES �, $ ' ;� �. , _ a.„,,,,,,,,,,,,, . � „ BEGINNING FUND BALANCE $300,000 $0 $0 $260,000 $1,044,999 TRANSFERS IN/TAX LEVY $0 — $0 $260,000 $775,000 $926,000 LOCAL GOVERNMENT AID $0 $0 $0 $0 $0 SALE OF BONDS $1,050,000 $0 $0 $2,281,846 $1,122,895 WATER FUND CONTRIBUTION $928,608 $0 $0 $793,400 $507,431 STORM WATER FUND CONTRIBUTION $258,508 $0 $0 $628,762 $339,685 SANITARY SEWER FUND CONTRIBUTION $996,608 $0 $0 $659,183 $450,817 MSA CONTRIBUTION $618,000 $0 $0 $0 $0 MISCELLANEOUS INCOME $0 $0 $0 $0 $0 TOTAL REVENUE $3,851,724 $0 $260,000 $5,138,191 $3,346,828 EXPENDITURES t; 3.. .r ,>a, ' , �, ,,,..,.,..„.,,..6..4.e, ..._, _. . °. ,�.r PROJECTS $4,151,724 $0 $0 $4,353,192 $2,420,829 TOTAL EXPENDITURES $4,151,724 $0 $0 $4,353,192 $2,420,829 ENDING FUND BALANCE $0 $0 $260,000 $1,044,999 $1,970,998 11/5/2018 CIP Approvel Document CAPITAL IMPROVEMENT PROGRAM STREET MAINTENANCE FUND PROJECTS e: ? s ° .. a"1 ° ° 1144 a } CRACK SEALING $33,000 $34,320 $35,640 $36,960 v $38,280 SEAL COATING $145,000 $150,800 $156,600 $162,400 $168,200 MILL AND OVERLAY $415,000 $550,000 $200,000 $230,000 $260,000 STREET MAINTENANCE FUND $593,000 $735,120 $392,240 $429,360 $466,480 I REVENUES BEGINNING FUND BALANCE $790,111 $597,111 $404,024 $742,992 $945,685 TRANSFERS INfFAX LEVY $400,000 $425,000 $650,000 $575,000 $500,000 LOCAL GOVERNMENT AID $0 $117,033 $81,208 $57,053 $67,033 SALE OF BONDS $0 s $0 $0 $0 $0 OTHER FUNDS $0 $0 $0 $0 $0 MISCELLANEOUS INCOME $0 $0 $0 $0 $0 TOTAL REVENUE $400,000 $542,033 $731,208 $632,053 $567,033 EXPENDITURES PROJECTS $593,000 $735,120 $392,240 $429,360 $466,480 TOTAL EXPENDITURES $593,000 $735,120 $392,240 $429,360 $466,480 ENDING FUND BALANCE 141:;:i $597,111 $404,024 $742,992 $945,685 $1,046,238 - I 11/5/2018 CIP Approve) Document CAPITAL IMPROVEMENT PROGRAM TRAIL MAINTENANCE FUND PROJECTS ; 2019 2020 2021 2022 2023 CRACK SEALING $7,000 $7,280 $7,560 $7,840 $8,120 FOG SEALING $15,000 $15,600 $16,200 $16,800 $17,400 PAVEMENT REPLACEMENT $285,000 $90,000 $75,000 $30,000 $60,000 TRAIL MAINTENANCE FUND $307,000 $112,880 $98,760 $54,640 $85,520 REVENUES 4 p" BEGINNING FUND BALANCE $153,803 $28,168 $25,288 $16,528 $11,888 TRANSFERS IN/TAX LEVY $60,278 $50,000 $60,000 $0 $50,000 LOCAL GOVERNMENT AID $1,087 $60,000 $30,000 $50,000 $60,000 SALE OF BONDS $0 $0 $0 $0 $0 OTHER FUNDS $120,000 $0 $0 $0 $0 MISCELLANEOUS INCOME $0 $0 $0 $0 $0 TOTAL REVENUE $181,365 $110,000 $90,000 $50,000 $110,000 � ., � � _ . .c: e 0 .. i � EXPENDITURES PROJECTS $307,000 $112,880 $98,760 $54,640 $85,520 TOTAL EXPENDITURES $307,000 $112,880 $98,760 $54,640 $85,520 ENDING FUND BALANCE llikc itili $28,168 $25,288 $16,528 $11,888 $36,368 2019 PAVEMENT REPLACEMENT PROJECTS DOWNTOWN HANDICAP PARKING STALL $5,000 NORTHCREEK GREEN WAY TRAIL AT 187TH STREET $10,000 SOUTHERN PRAIRIE WATERWAY TRAIL REPLACEMENT _$150,000 VRC TRAIL AND SIDEWALK REPLACEMENT $120,000 $285,000 11/5/2018 CIP Approvel Document CAPITAL IMPROVEMENT PROGRAM BUILDING MAINTENANCE FUND PROJECTS illiMIAMONA*1144,0*V-IMIVAW,, 2019 2020 2021 2022 2023 CITY HALL $20,000 FIRE STATION#1 $15,450 $25,000 FIRE STATION#2 $500 $25,000 SCHMITZ-MAKI ARENA $126,300 FIRST STREET GARAGE $5,000 MAINTENANCE FACILITY $13,400 POLICE DEPARTMENT $9,800 $25,000 RAMBLING RIVER CENTER $26,825 FUTURE SALT SHED $125,000 FUTURE FUEL STATION $200,000 BUILDING MAINTENANCE FUND $197,275 $95,000 $125,000 $200,000 $0 .. :TW ,. ,t47,„ ,:,,.� LVO*0.`4f* . n s,.,; . ..�: `s std t0.3 REVENUES ; BEGINNING FUND BALANCE $201,435 $25,368 $16,975 $43,582 $189 TRANSFERS IN/TAX LEVY $0 $0 $0 $0 $0 LOCAL GOVERNMENT AID $21,208 $86,607 $151,607 $156,607 $136,607 SALE OF BONDS $0 $0 $0 $0 $0 OTHER FUNDS/UQUOR'STORE REVENUE $0 $0 $0 $0 $0 MISCELLANEOUS INCOME $0 $0 $0 _ $0 $0 TOTAL REVENUE $21,208 $86,607 $151,607 $156,607 $136,607 '71EXPENDITURES . . ,"x $Yzzr Ktta ,az .e ... „` .. PROJECTS $197,275 $95,000 $125,000 $200,000 $0 TOTAL EXPENDITURES $197,275 $95,000 $125,000 $200,000 $0 ENDING FUND BALANCE $25,368 $16,975 $43,582 $189 $136,796 11/5/2018 CIP Approve) Document CAPITAL IMPROVEMENT PROGRAM FIRE EQUIPMENT FUND PROJECTS 2019 2020 2021 2022 2023 _ I SCBA $85,000 $64,800 $0 $0 $0 PORTABLE RADIOS $0 $0 $45,000 $45,000 $45,000 RADIO BATTERIES $0 $6,000 $0 $8,000 $0 MOBILE RADIOS $0 $0 $0 $9,750 $9,750 EXTRICATION TOOLS $0 $0 $0 $0 $40,000 THERMAL IMAGING CAMERAS $5,000 $0 $7,500 $5,000 $0 RAD 57 CO MONITOR $0 _ $0 _ $0 $7,000 $0 HOSE $0 $7,500 $11,000 $7,500 $11,000 GAS MONITOR $0 $0 $8,000 $0 $9,000 TOTAL $90,000 $78,300 $71,500 $82,250 $114,750 REVENUES M � � w. ,^„,..,., .,.&»..ll 1.: ,,i; .. BEGINNING FUND BALANCE $0 ( $1,545 $14,790 $34,835 $44,130 TRANSFERS IN/TAX LEVY - $91,545 $91,545 $91,545 $91,545 $111,545 LOCAL GOVERNMENT AID $0 $0 $0 $0 $0 SALE OF BONDS $0 $0 $0 $0 $0 OTHER FUNDS $0 $0 $0 $0 $0 MISCELLANEOUS INCOME $0 $0 $0 $0 $0 TOTAL REVENUE- $91,545 $91,545 $91,545 $91,545 $111,545 ® ,V EXP ENDITURES nF �� - u° ,,� s � . t s�" �' € `�_' EQUIPMENT $90,000 $78,300 $71,500 $82,250 $114,750 TOTAL EXPENDITURES $90,000 $78,300 $71,500 $82,250 $114,750 P ENDING FUND BALANCE $1,545 $14,790 $34,835 $44,130 $40,925 11/5/2018 CIP Approve) Document CAPITAL IMPROVEMENT PROGRAM POLICE EQUIPMENT FUND PROJECTS 2019 2020 2021 2022 2023 J PORTABLE RADIOS $0 $71,715 $52,851 $14,366 $0 MOBILE RADIOS $0 $0 $10,498 $61,710 $0 BODY CAMERAS $13,452 $13,452 $13,452 $13,452 $13,452 SQUAD CAMERAS $8,424 $18,129 $18,129 $18,129 $18,129 THERMAL IMAGING CAMERA $10,000 $0 $0 $0 $0 POLICE EQUIPMENT FUND $31,876 $103,296 $94,930 $107,657 $31,581 REVENUES � t to &'. i; ' �, l„ ,. i` °` . w�l�.. ..d ,xa 3..�aar�,Ww ,� sm�dva� z,.w:,,..,�,�, mss, BEGINNING FUND BALANCE $79,152 $98,276 $45,980 $2,050 -$50,607 TRANSFERS IN/TAX LEVY $51,000 $51,000 $51,000 $55,000 $55,000 LOCAL GOVERNMENT AID $0 $0 $0 $0 $0 SALE OF BONDS $0 $0 $0 $0 $0 OTHER FUNDS $0 $0 $0 $0 $0 MISCELLANEOUS INCOME $0 $0 $0 $0 $0 _ TOTAL REVENUE $51,000 $51,000 $51,000 $55,000 $55,000 EXPENDITURES ,. 4 . ,�,w. .e oa,.',,�iwirl,i ` a ' ' t. ` ' EQUIPMENT $31,876 $103,296 $94,930 $107,657 $31,581 TOTAL EXPENDITURES $31,876 $103,296 $94,930 $107,657 $31,581 ENDING FUND BALANCE $98,276 $45,980 $2,050 -$50,607 -$27,188 11/5/2018 CIP Approve) Document CAPITAL IMPROVEMENT PROGRAM WATER FUND PROJECTS 2019 2020 2021 2022 2023 WATERMAIN REPLACEMENT IN WESTVIEW ACRES $1,203,345 _ WELL#2 MAINTENANCE $41,200 WELL#6 MAINTENANCE $41,200 WATER TOWER REFURBISHMENT $1,648,000 _ WATER TOWER CONSTRUCTION _ $5,830,000 WELL#5 MAINTENANCE $42,400 WELL#7 MAINTENANCE _ ( $42,400 WELLS#1 AND 2 SEAL AND ABANDON $26,500 WELL#4 MAINTENANCE $43,600 WELL#8 MAINTENANCE $43,600 WATERMAIN REPLACEMENT WITH STREET PROJECTS $783,400 $507,431 FLEET COSTS $64,400 STREET RECONSTRUCTION FUND $2,933,745 $5,941,300 $87,200 ( $847,800 $507,431 m REVENUES , $�';° F g' ' �� 'tirp' BEGINNING FUND BALANCE $0 $186,861 $0 $0 $0 TRANSFERS IN/TAX LEVY $0 $0 $0 $0 $0 LOCAL GOVERNMENT AID $0 $0 $0 $0 $0 SALE OF BONDS $2,238,206 $0 $0 $0 $0 WATER FUND CONTRIBUTION $82,400 $5,754,439 $87,200 $847,800 $507,431 STORM WATER FUND CONTRIBUTION $0 $0 $0 $0 $0 SANITARY SEWER FUND CONTRIBUTION $0 $0 $0 $0 $0 MSA CONTRIBUTION $0 $0 $0 $0 $0 MISCELLANEOUS INCOME $800,000 $0 $0 $0 $0 TOTAL REVENUE $3,120,606 $5,754,439 $87,200 $847,800 $507,431 EXPENDITURES V �i PROJECTS $2,933,745 $5,941,300 $87,200 $847,800 $507,431 TOTAL EXPENDITURES $2,933,745 $5,941,300 $87,200 $847,800 $507,431 ENDING FUND BALANCE �� ,' '` �` .� $186,861 $0 $0 $0 $0, 11/5/2018 CIP Approve) Document CITY OF FARMINGTON, MN FIVE YEAR STREET RECONSTRUCTION PLAN For Period of March 1, 2019 - March 1, 2024 PLAN ADOPTED: ,2019 Prepared By NORTHLAND ,,, PUBLIC FINANCE City of Farmington, MN Five Year Street Reconstruction Plan For Period of March 1, 2019—March 1, 2024 I. Introduction The City of Farmington(the "City")historically has supported street maintenance and reconstruction activities through a combination of allocations from its annual operating budget and,when determined necessary, the sale of General Obligation Street Reconstruction Bonds. Maintenance and reconstruction has included seal coating,mill and overlay, complete reconstruction, and other such items incidental to the maintenance of city streets. The City finds that it does not have the resources, without bond proceeds,for reconstructing streets as quickly as required due to increased need for major reconstruction projects. Due to this fact, the City plans to finance a portion of its street reconstruction through the issuance of General Obligation Street Reconstruction Bonds (the"Bonds"). II. Statutory Authority and Requirements Minnesota Statutes,Section 475.58,Subdivision 3b (the "Act") authorizes Minnesota cities to adopt a Street Reconstruction Plan(the `Plan"). The Plan covers a five-year period and sets forth the streets to be reconstructed, estimated costs, and authorizes the issuance of the Bonds. The Bonds can be used to finance the reconstruction and bituminous overlay of existing city streets. Eligible improvements may include turn lanes and other improvements having a substantial public safety function, realignments,other modifications to intersect with state and county roads, and the local share of state and county road projects. Except in the case of turn lanes, safety improvements,realignments, intersection modifications, and the local share of state and county road projects,street reconstruction does not include the portion of project cost allocable to widening a street or adding curbs and gutters where none previously existed. The Bonds are subject to a statutory debt limit. The Act sets forth specific requirements for the issuance of the Bonds,which are as follows: • The projects financed under this authority must be described in a street reconstruction plan, as described above. • The City must publish notice of and hold a public hearing on the proposed plan and the related issuance of the Bonds. The notice must be published at least ten days but not more than 28 days prior to the hearing date. Five Year Street Reconstruction Plan Page2 of 5 • The issuance of the Bonds is subject to a reverse referendum. An election is required if voters equal to 5% of the votes cast in the last municipal general election file a petition with the city clerk within 30 days of the public hearing. If the City decides not to undertake an election,it may not propose the issuance of the Bonds for the same purpose and in the same amount for a period of 365 days from the date of receipt of the petition. If the question of issuing the Bonds is submitted and not approved by the voters,the provisions of section 475.58, subdivision la, shall apply (no resubmission for same purpose/amount for 180 days). III. History and Existing Street Reconstruction Bonds The City has the following Street Reconstruction Bonds(issued under Chapter 475) outstanding as of the date of adoption of the Plan: Bond Issues Amount Outstanding $1,495,000 G.O.Bonds,Series 2013B $410,000 $3,050,000 G.O.Bonds,Series 2015A 2,445,000 $3,450,000 G.O. Refunding Bonds,Series 2016A 980,000 Total Outstanding Street Reconstruction Bonds1 $3,835,000 IV. Net Debt Limits Minnesota Statutes Section 475.53, Subd. 1 states that no municipality,except a school district or a city of the first class, shall incur or be subject to a net debt in excess of three percent of the market value of taxable property in the municipality. The Bonds issued under the Plan are subject to the net debt limit restriction described above. The net debt capacity for the City at time of approval of the Plan is shown on the following page under Statutory Debt Limit. 1 A portion of the City's General Obligation Refunding Bonds,Series 2016A refunded the City's General Obligation Street Reconstruction Bonds, Series 2010C, on February 1, 2017. The amount shown for Total Outstanding Street Reconstruction Bonds includes the amount allocable to the refunded portion of the 2010C Bonds only. Five Year Street Reconstruction Plan Page3 of 5 Statutory Debt Limit2 Minnesota Statutes, Section 475.53 states that a city or county may not incur or be subject to a net debt in excess of three percent (3%) of its estimated market value. Net debt is, with limited exceptions, debt paid solely from ad valorem taxes. Computation of Legal Debt Margin as of December 28, 2018: 2018/2019 Estimated Market Value $2,087,206,400 Multiplied by 3% x 0.03 Statutory Debt Limit $ 62,616,192 $1,495,000 G.O.Bonds,Series 2013B ( 410,000) $3,050,000 G.O. Bonds,Series 2015A ( 2,445,000) $3,450,000 G.O. Refunding Bonds, Series 2016A ( 980,000) $4,540,000 G.O. Bonds,Series 2016B ( 4,540,000) $1,630,000 G.O. Bonds, Series 2016C ( 545,000) Less outstanding debt applicable to debt limit: ($ 8,920,000) Legal debt margin $ 53,696,192 The Plan provides for the issuance of a General Obligation Street Reconstruction Bonds in an amount not to exceed$8,000,000. The maximum amount of Bonds to be issued includes estimated cost of issuances. The maximum amount of bonds to be issued is within the City's legal debt margin as of the date of adoption of the Plan. V. Proposed Street Reconstruction and Cost Estimate The Plan is detailed in Table A. The City reserves the right to adjust the amount of annual spending between years, as long as the grand total amount included in the Plan is not increased. The City may use a combination of other city revenues and bond proceeds to finance the Plan. The total Bonds to be issued to finance project costs may be less than the amount in the Plan but shall not exceed the maximum authorized amount. 2 Effective June 2,1997 and pursuant to Minnesota Statutes 465.71,any lease revenue or public project revenue bond issues/agreements of $1,000,000 or more are subject to the statutory debt limit. Lease revenue or public project revenue bond issues/agreements less than$1,000,000 are not subject to the statutory debt limit. Five Year Street Reconstruction Plan Page 4 of 5 Table A City of Farmington,MN Five Year Street Reconstruction Plan For Period of March 1,2019-March 1,2024 Project Amount Bonding Amount March 1, 2019 through March 1, 2020 Westview Acres $ 4,151,724 $ 1,050,000 TOTAL 2019 $ 4,151,724 $ 1,050,000 March 1, 2020 through March 1, 2021 TOTAL 2020 $ - $ - March 1, 2021 through March 1, 2022 TOTAL 2021 $ - $ - March 1, 2022 through March 1, 2023 Turn Lanes at 225th Street $ 144,240 $ 144,240 Carver Lane/Backage Road $ 768,511 $ 768,511 Spruce Street (RR Tracks to Denmark Avenue) $ 1,616,657 $ 1,616,657 Willow Street/Linden Street $ 1,823,784 $ 1,823,784 TOTAL 2022 $ 4,353,192 $ 4,353,192 March 1, 2023 through March 1, 2024 Second Street/Honeysuckle Lane $ 2,420,829 $ 2,420,829 TOTAL 2023 $ 2,420,829 $ 2,420,829 GRAND TOTAL $ 10,925,745 $ 7,824,021 Note: The Plan authorizes the issuance of General Obligation Street Reconstruction Bonds in the maximum amount of$8,000,000 to pay project costs including the cost of issuance of the Bonds. The actual amount of Bonds issued may be less than this amount but shall not exceed the maximum. Five Year Street Reconstruction Plan Page 5of5 CITY OF FARMINGTON, MINNESOTA RESOLUTION NO. R6-1 9 RESOLUTION CALLING PUBLIC HEARINGS ON THE PROPOSAL TO ADOPT A STREET RECONSTRUCTION PLAN AND THE INTENT TO ISSUE GENERAL OBLIGATION BONDS Pursuant to due call and notice thereof, a regular meeting of the City Council of the city of Farmington, Minnesota, was held in the Council Chambers of said city on the 22nd day of January 2019 at 7:00 p.m. Members Present: Larson, Bernhj elm, Craig, Donnelly, Hoyt Members Absent: None Member Donnelly and Member Hoyt introduced and seconded the following: Whereas, the City of Farmington, Minnesota (the "City"), proposes that it is the best interest of the City to issue and sell general obligation street reconstruction bonds pursuant to Minnesota Statutes, Section 475.58, subdivision 3b, as amended (the "Act"), to finance the cost of street reconstruction projects, as described in the proposed street reconstruction plan as described below, a copy of which is on file in the City Clerk's office; and Whereas, pursuant to the Act, the City is authorized to issue and sell general obligation street reconstruction bonds to finance street reconstruction under the circumstances and within the limitations set forth in the Act; and the Act provides that street reconstruction projects may be financed with general obligation street reconstruction bonds, following adoption of a street reconstruction plan, after a public hearing on the street reconstruction plan and on the issuance of general obligation street reconstruction bonds and other proceedings conducted in accordance with the requirements of the Act; and Whereas, pursuant to the Act, the City has undertaken to prepare a five year street reconstruction plan, which describes the streets to be reconstructed, the estimated costs and any planned reconstruction of other streets in the City, including the issuance of general obligation street reconstruction bonds under the Act (the "Plan"), to determine the funding strategy for street reconstruction projects. NOW, THEREFOR, BE IT RESOLVED by the City Council of the City of Farmington, Minnesota, as follows: Public Hearing. The Council hereby determines to call for and hold a public hearing on the Plan and the issuance of general obligation street reconstruction bonds thereunder at a meeting of the City Council to be on Monday, February 4, 2019. The public hearing will commence at approximately 7:00 P.M. at City Hall. Publication. The City Administrator is authorized and directed to cause the notice of Public Hearing which is attached to this Resolution as EXHIBIT A, to be published in the City's official newspaper of the City at least 10 days but no more than 28 days before the date of the hearing. Approved this 22nd day of January, 2019 by the City Council of the City of Farmington, Minnesota. Mayor Attested to the 079"i day of January 2019. Administrator EXHIBIT A NOTICE OF PUBLIC HEARING NOTICE OF PUBLIC HEARING ON THE PROPOSAL TO ADOPT A STREET RECONSTRUCTION PLAN AND THE INTENT TO ISSUE GENERAL OBLIGATION BONDS Notice is hereby given that the City Council of the City of Farmington, Minnesota, will meet on February 4, 2019, at 7:00 p.m. at the Farmington City Hall, 430 Third Street, in Farmington, Minnesota, for the purpose of conducting a public hearing on (a) the proposal to adopt a five year street reconstruction plan; (b) the intent to issue not to exceed approximately $8,000,000 general obligation street reconstruction bonds under its street reconstruction plan for street reconstruction improvements described in the street reconstruction plan. All persons may appear at the February 4, 2019, public hearing and present their views to the Council orally or in writing. If a petition requesting a vote on the issuance of the general obligation street reconstruction bonds is signed by voters equal to five percent of the votes cast in the last municipal general election and is filed with the City Administrator within 30 days of February 4, 2019, the City may issue the general obligation street reconstruction bonds only after obtaining the approval of a majority of the voters voting on the question of the issuance of the general obligation street reconstruction bonds. BY ORDER OF THE CITY COUNCIL /s/ David McKnight, City Administrator A-1