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HomeMy WebLinkAbout01.07.19 Council Minutes CITY OF FARMINGTON CITY COUNCIL MINUTES REGULAR MEETING JANUARY 7, 2019 1. Call to Order Mayor Larson called the meeting to order at 7:00 p.m. Administrator McKnight administered the Oath of Office to City Councilmembers Bernhjelm and Hoyt. 2. Pledge of Allegiance Mayor Larson led those in attendance in the Pledge of Allegiance. 3. Roll Call Present-Larson, Bernhjelm, Craig, Donnelly and Hoyt Absent-None Staff Present-Administrator McKnight, Finance Director Malecha, Public Works Director Gehler, Human Resources Director Wendlandt, Parks and Recreation Director Distad, Community Development Director Kienberger, Acting Police Chief Rutherford, Fire Chief Elvestad, Sergeant Constantineau, Communications Coordinator Lauren Siebenaler and Attorney Jamnik. 4. Agenda Motion by Bernhjelm, second by Craig,to approve the agenda as presented. APIF, motion carried. 5. Announcements/Commendations a) Administer Police Officer Oath to Officer Aaron Craven Acting Police Chief Rutherford introduced Officer Aaron Craven. Officer Craven joined the Farmington Police Department in August 2018. Administrator McKnight administered the police officer oath to Officer Craven. 6. Citizen Comments None 7. Consent Agenda January 7, 2019 Minutes - 1- Motion by Bernhjelm, second by Hoyt,to approve the consent agenda: a) Approve Minutes of the December 17, 2018 City Council Meeting-Administration b) Acknowledge Annual Report of City Council, Boards and Commissions Attendance- Administration c) Approve a Contract for Professional Engineering Services Related to a Turn Lane on TH 3 at 209th Street-Engineering d) Adopt Resolution R01-2019 Approving a Gambling Event Permit for the Farmington Area Education Foundation-Community Development e) Adopt Resolution R02-2019 Approving the 2019 Community Development Block Grant Funds-Community Development f) Approve Out of State Training-Police g) Appointment Recommendation Parks and Recreation-Human Resources h) Appointment Recommendation Parks and Recreation-Human Resources i) Appointment Recommendation Parks and Recreation-Human Resources j) Approve Termination-Human Resources k) Approve Bills-Finance APIF, motion carried. 8. Public Hearings None 9. Award of Contract a) Contract for Printing and Mailing Services for the City News and Recreation Guide Communications Coordinator Siebenaler presented bid results the printing and mailing services for the City News and Recreation Guide. Requests were mailed to 61 printing and mailing services companies, posted on the city website and published in our legal newspaper. We received 20 printing and mailing proposals for this work. After reviewing the proposals, staff is recommending the city enter into a contract with Johnson Litho Graphics. The reasons for the recommendation include: 1) Johnson Litho Graphics proposal included a personalized letter, education on their capabilities and hard copy examples for their work that included multiple newsletters from Dakota County, the City of Oakdale,the City of Burnsville and the City of Apple Valley. 2) City staff followed up with Dakota County and the City of Burnsville on Johnson Litho Graphics work and quality,to which they received excellent references. 3) Johnson Litho Graphics three-year printing and mailing bid came in lower than the current costs we pay. January 7, 2019 Minutes -2- 4) In the past, city staff has driven to pick up and drop off the hard copy proof to review and make changes. Johnson Litho Graphics delivers hard copy proofs and picks up hard copy after we have reviewed it and made changes. 5) Johnson Litho Graphics entertained ideas for future cost-effective options that we can review at a later date. The five lowest bids submitted for consideration were: Location 3 Year Printing 3 Year Mailing 3 Year Total Nystrom Maple Grove $71,839.68 $3,600.00 $75,439.68 Publishing Johnson Litho Eau Claire $68,400.00 $7,500.00 $75,900.00 Graphics Leffler Printing Edina $73,500.00 $7,200.00 $80,700.00 Company Curtis 1000 Hugo $82,689.00 $7,632.00 $90,321.00 Church Offset Albert Lea $88,128.00 $2,736.00 $90,864.00 Printing Inc. The total bid range was from $75,439.68 to $336,140.36 Councilmember Donnelly asked where Johnson Litho was located. Siebenaler stated Eau Claire but they have production facilities in Eagan. Councilmember Bernhjelm asked if the lower bid was local. Siebenaler stated they were out of Maple Grove. Motion by Bernhjelm, second by Craig,to approve the contract for services rendered with Johnson Litho Graphics for the printing and mailing of the City News and Recreation Guide. APIF, motion carried. 10. Petitions, Requests and Communications None 11. Unfinished Business None 12. New Business a) Annual Organizational Matters January 7, 2019 Minutes -3- Administrator McKnight presented the annual organizational matters for city council consideration. A motion was made by Bernhjelm, second by Hoyt, to approve the 2019 annual organizational matters. APIF, motion carried. 1) Acting Mayor-City Council By-Laws provide that an Acting Mayor be appointed on a rotating basis in the absence of the mayor. Councilmember Donnelly, subject to the highest number of votes in the 2016 General Election and serving the third year of his term, is eligible for appointment as Acting Mayor. 2) That the Dakota County Tribune be designated as the official publication from January 7, 2019 through December 31, 2019. 3) Continue the agreement for legal services with Campbell Knutson,Joel Jamnik as city attorney for 2019. 4) That Anchor Bank Farmington, Oppenheimer and Co. Inc., RBC Capital Markets, Roundbank Farmington and Wells Fargo Securities, be designated as the Official Depositories from January 7, 2019 through December 31, 2019. 5) That all sworn personnel in the Farmington Police Department be designated as process servers for calendar year 2019. 6) Approve a $1,000,000 Faithful Performance bond for the city clerk. 7) Ordinance No. 2018-742 Establishing Fees and Charges for licenses and permits for 2019 as adopted on December 3, 2018. 8) Appointments to Boards and Commissions-Candidates will be interviewed on January 14, 2019 and appointments will be made on January 22, 2019. 9) Appoint Councilmember Craig as the primary and Mayor Larson as the alternate representatives to the ALF Ambulance Board. 10) Appoint Councilmember Hoyt as the primary and Mayor Larson as the alternate to the Dakota Communications Center Board of Directors through December 31, 2020. 11)Appoint Mayor Larson as the city's representative to the CEEF Committee. 12)Appoint Councilmember Donnelly, Administrator McKnight and a Planning Commission member of their choice to the Empire/Farmington Planning Advisory Committee. January 7,2019 Minutes -4- 13)Appoint Mayor Larson, Administrator McKnight and a Planning Commission member of their choice to the Castle Rock/Farmington Discussion Group. 14)Appoint Councilmember Donnelly, Administrator McKnight and a Planning Commission member of their choice to the Eureka/Farmington Planning Advisory Committee. 15)Appoint Councilmembers Donnelly and Bernhjelm to the MUSA Review Committee. 16)Appoint Mayor Larson and Councilmember Bernhjelm to the Liquor Operations Committee. 17)Appoint Councilmembers Craig and Bernhjelm to the Farmington Intergovernmental Committee. 18)Appoint Councilmember Hoyt as the primary and Mayor Larson as the alternate to the Dakota Broadband Board. 19)Appoint the Human Resources Director as Director and Jim Constantineau as the alternate to LOGIS for 2019. 20)Appoint by Resolution R03-2019 David McKnight as the Responsible Authority for data practices and the Human Resources Director as Data Practices Compliance Officer and Gary Rutherford as Responsible Authority for law enforcement for 2019. 21)Approve the City Council By-Laws as amended. 22)Approve the City Council Policies as presented. Mayor Larson shared that he is willing to step down from the EDA to get the two city council appointees back on opposite election terms if Councilmembers Bernhjelm and Hoyt are willing to decide amongst themselves who would serve on the EDA. 13. City Council Roundtable Donnelly-Congratulated Councilmembers Bernhjelm and Hoyt and wished them both well in their new terms. Bernhjelm-Thanked the residents for electing her and welcomed Councilmember Hoyt, Craig-Congratulated Councilmembers Bernhjelm and Hoyt and is looking forward to working with them in 2019. January 7,2019 Minutes -5- Hoyt-Thanked the residents for electing him and thought today was a good day and will be a good year. McKnight-Reminded residents of the 2019 Community Expo scheduled for January 26, 2019. Distad-Shared that outdoor ice rinks are currently closed due to the weather. Larson-Reminded residents that Christmas trees are being picked up this week, shared that there is a VFW steak fry on January 19th, shared information on the S'mores and More event coming up and encourage residents to shop local. Adjourn Motion by Bernhjelm, second by Hoyt, to adjourn the meeting at 7:25 p.m. APIF, motion carried. Respectfully Submitted tioriet A i etre David McKnight, City Administrator January 7,2019 Minutes -6-