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HomeMy WebLinkAbout05.07.90 Council Packet AGENDA COUNCIL MEETING REGULAR MAY 7, 1990 1. CALL TO ORDER 2. APPROVE AGENDA 3. APPROVE MINUTES a. April 16, 1990 Regular b. April 18, 1990 Special c. April 30, 1990 Special 4. CITIZENS COMMENTS 5. PUBLIC HEARINGS 6. PETITIONS, REQUESTS AND COMMUNICATIONS a. Project 89-1 - Change Order No. 2 7. ORDINANCES AND RESOLUTIONS a. Dog Ordinance Amendment b. Ordinance Establishing Trail Dedication Fee c. Approving Developer's Agreement - Farmington Industrial Park d. Set Sale of 1990 Improvement Bonds and G.O. Revenue Bonds 8. UNFINISHED BUSINESS a. Public Works Space Needs b. Recycling Truck - Final Payment c. Feasibility Study - Dakota County Estates 6th Addition d. Spring Clean Up Day - Township Participation e. Celebrate Minnesota 1990 - Soo Line Agreement 9. NEW BUSINESS a. 1990 Seal Coat Project b. Budget Adjustments c. Delinquent Municipal Services - Shut Off Policy 10. MISCELLANEOUS a. Accept Report - District Wide Athletic Task Force 11. CONSENT AGENDA a. Hiring Permanent Part Time Help - Liquor Store b. Capital Outlay Request - Parks and Recreation c. Rod Hahn Settlement d. Uniform Request - Police e. School/Conference Request - Police f. Capital Outlay Request - Public Works g. Chamber of Commerce Donation to EDC h. Acceptance of Equipment - Fire Department i. Acceptance of Equipment - Fire Department j. Spring Building Code Seminar k. Pay Estimate No. 1 - Project 89-1 1. Approve Payment of the Bills 12. ADJOURN AGENDA REQUEST FORM a / ITEM NO. --7 (1 ' 40 NAME: Daniel M. Siebenaler • �1 r DEPARTMENT: Police C) gtXdI/-- DATE: April 26 , 1990 MEETING DATE: May 7 , 1990 CATEGORY: Ordinances and Resolutions SUBJECT: Dog Ordinance - Amendment - EXPLANATION: Amend existing dog ordinance to 'require rabies Vaccination REFERENCE MATERIAL/RESPONSIBILITY: See memo and proposed amendment REFERRED TO: (NAME) DEPARTMENT: Larry Thompson City Administrator • s /- SIGNATURE MEMO TO : Mayor and Council SUBJECT: Dog Ordinance/Rabies DATE : April 26 , 1990 In reviewing the existing Dog Ordinance, I find we currently have no requirement for Rabies vaccination. I have drafted a revision of our ordinance to include the vaccination requirement . In addition, I have been informed that rabies vaccinations should not be administered until a dog is four months old. Since this vaccination is a prerequisite of licensing, I am recommending a change to require licensing after the dog is four months old . The existing ordinance calls for licens- ing at three months . I have included a copy of the proposed change for your review. If you have any comments or questions, feel free to contact me at your convenience. Daniel M. Siebenaler Chief of Police DMS/mw PROPOSED ORDINANCE 090 Amending Title 6, Chapter 2 - Dogs - of the City Code THE CITY COUNCIL OF THE CITY OF FARMINGTON HEREBY ORDAINS AS FOLLOWS: SECTION I: Title 6, Chapter 2, Section 1 of the City Code is hereby amended by adding (underlined) and deleting (struck) as follows: 6-2-1: License Required: No person shall own, keep or harbor any dog over the age of three-E3} four (4) months within the City unless a license therefor has first been secured. Licenses shall be issued by the Clerk for such fees as set forth by the City Council from time to time. It shall be the duty of each person owning, keeping or harboring a dog to pay a license fee imposed by this Section to the Clerk on or before May 1 of each year, or upon acquiring ownership or possession of any unlicensed dog, or upon establishing residence in the City to forthwith pay such license fee. SECTION II: Title 6, Chapter 2 shall be amended by adding the following language: 6-2-18: Rabies Vaccination: No person shall own, keep or harbor any dog over the age of four (4) months within the City unless the dog has been vaccinated for rabies. At the time a license is issued the owner of the dog shall provide proof that the dog being licensed has been vaccinated against rabies within the previous thirty six (36) months. SECTION III: After adoption, signing and attestation, this ordinance shall be published one time in the official newspaper of the City and shall be in effect on and after that date. Enacted and ordained the 7th day of May, 1990. AGENDA REQUEST FORM ITEM NO. CIO1/4--• NAME: Tom Kaldunski DEPARTMENT: Public Works DATE: April 27, 1990 MEETING DATE: May 7, 1990 CATEGORY: Unfinished Business SUBJECT: Public Works Space Needs EXPLANATION: The Space Needs Committee will be requesting a joint meeting with the Council. REFERENCE MATERIAL/RESPONSIBILITY: Memo - Tom Kaldunski REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Wayne Henneke Finance Tom Kaldunski Public Works Jerry Bauer Public Works 7.404,(410LAI SIGNATURE MEMO TO: MAYOR AND COUNCIL SUBJECT: SPACE NEEDS REPORT - SPECIAL MEETING DATE: MAY 3, 1990 The Space Needs Committee has completed its research, discussed the issues and summarized its findings. Staff has been directed to prepare a report based on the aforementioned which will be completed in the near future. The Committee will meet on Thursday, May 10, 1990 to formally adopt the report. While the .Committee has reached a consensus on its findings, it was felt that the report should not be released until the Committee has formally acted on it. The Committee has requested that the Council set a special meeting in the near future to review the report. The Committee feels that it will take approximately 1 to 2 hours to review, and therefore should be dealt with as a single item at a special meeting. If the Council does not consent to a special meeting, it will be placed on the May 21, 1990 regular meeting agenda. 31 0 4e41445P00. - (4f,a11() Larry Thompson City Administrator cc: Space Needs Committee Tom Kaldunski Jerry Bauer �� file 1 AGENDA REQUEST FORM ITEM NO. e NAME: Larry Thompson DEPARTMENT: Administration DATE: May 1, 1990 MEETING DATE: May 7, 1990 CATEGORY: Unfinished Business SUBJECT: Celebrate Minnesota 1990 - Soo Line Agreement EXPLANATION: Per previous discussion REFERENCE MATERIAL/RESPONSIBILITY: Agreement/Recommendation - Larry Thompson REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Karen Finstuen Administration Jim Bell Parks and Recreation Tom Kaldunski Public Works ` Je - Lc EDC/HRA d/je.7;r SIGNA MEMO TO: MAYOR AND COUNCIL SUBJECT: CELEBRATE MINNESOTA 1990 - SOO LINE AGREEMENT DATE: MAY 4, 1990 Attached please find an agreement proposed by the Soo Line relating to Celebrate Minnesota 1990. The agreement basically follows the outline of my memo dated April 13, 1990. Dave Grannis is presently reviewing the agreement and will comment Monday night. It is extremely important that we agree in writing at this meeting because the City's contractor is presently waiting to remove the building and complete the grading and seeding. The Soo Line has indicated that it will try to expedite execution of the agreement from their end. Lay Thom son City Administrator cc: Jim Bell Tom Kaldunski file Post-hat brand fax transmittal memo 7571 t of gag s* 3 1* A-/44 Y ZiportoPS .) Rom •�Err� l,¢a,E'S p ) Deo. "OIIe# 347- 8A74 ,x# 'f63-ZSR! Rm. 337-761 DRAFT AGREEMENT THIS AGREEMENT made and entered into by and between the CITY OF FARMINGTON, MINNESOTA, hereinafter referred to as the "CITY" and SOO LINK RAILROAD COMPANY, hereinafter referred to as the "COMPANY." WITNESS E T H THAT, WHEREAS, the CITY proposes to effect visual improvements within the i:f'('Y's limits in Farmington, Minnesota; and WHEREAS, the CITY desires to lease COMPANY property to within twenty-five feet of the centerline of the COMPANY'S track for purposes of construction of a CITY park; and WHEREAS, the CITY desires that the COMPANY vacate its buildings and replace its aerial pole line with buried cable substantially as shown on the plan attached hereto and marked Exhibit "A"; and WHEREAS, the parties hereto desire to set forth the terms and conditions for performance of said work. NOW, THEREFORE, in consideration of the premises and of the mutual cove- nants and agreement as hereinafter contained, the parties hereto agree as follows: SECTION I . Subject to the terns of this Agreement the COMPANY hereby grants its consent to the vacation of its buildings and burial of its signal and communicaton wires as proposed by the CITY. SECTION 2. The CITY shall secure, or cause to be secured, all rights-of- way, easements, or permits required for its project and shall construct and complete its proiect all without cost or assessment to the COMPANY. SECTION 3. Prior to the CCMPANY's vacation of its buildings the CITY shall provide at no cost to the COMPANY continuous and perpetual lease space within the Centel liui.lding for its two railroad employees. CITY to provide or arrange to provide a,: no cost to COMPANY all utilities except telephone which will be provided at COMPANY'S cost. If in the future the CITY desires to provide lease space other than provided for in this section, the CITY must first obtain the approval of the COMPANY. SECTION 4. By separate document: the COMPANY shall provide to the CITY a lease for purpose of construction, maintenance and operation of a park between Elm and Oak Streets. - 1 - SECTION 5. The parties hereto shall construct , or cause to be constructed, the following items of work: 1) . WORK BY THE COMPANY. '.iiie COMPANY shall furnisk, or eause to be furnished, at the expen:;e of the CITY, all of the labor, maleriala and work equipment required to perform and complete: a). The removal of they existing COMPANY's pole line between Elm and Oak Streets and placement of its signal and communication wires in buried cable. b). Incidental work necessary to complete the above specified items. The estimated total cost of the work to be performed hereunder by the COMPANY at the expense of the CITY as outlined above is $33,810, as iridicated in the detailed estimate of coat attached hereto and marked Exhibit "33", 2). WORK 1Y THE COMPANY. The COMPANY shall furnish, or cause Lu be furnished, at no coat to the CITY, all of the labor, materials and work equipment required to remove the below-ground fuel tanks located on COMPANY'S property as shown on Exhibit "A". 3) WORK BY TRE CITY. The CITY shall furnish or cause to be furnished, at its expense, all of the labor, material and work equipment required to perform and complete: a) Removal of existin,; buildings on CITY's properly. b) Incidental work necessary to complete the above item specified. SECTION b. The COMPANY, for performance of its work, may bill the CITY monthly for the CITY's share of the actual coats and expenses incurred. These progressive invoices may 'se rendered on the basis of the estimated percentage of the work completed. The CITY, after verifying that the bill is reasonable and proper, shall promptly reimburse the COMPANY for 95 percent of the amount billed, but not to exceed the amount agreed upon. SECTION 7_ The COMPANY, upon completion of its work, shall send the CITY a detailed final statement of its actual expenses as incurred, including allowable additives. After the CITY's representatives have checked the final statement and have agreed that the coats are reasonable and proper, insofar as they are able La ascertain, the CITY shall reimburse the COMPANY in an amount, lees previous payments, if any, equal to 95 percent of the amount agreed upon or the amount billed, whichever is less. SECTION 8. After the CITY's representatives have audited the expenses as incurred by the COMPANY, and final inspection of the installation has been made, the CITY shall reimburse the COMPANY for the rerained percentage and the suspended items of expense. - 2 - SECTIO N 9. The COMPANY may bill the CITY for the CITY'S share of the costs of the materials purchased, delivered and stored on the COMPANY'S property hut not vet installed. The materials shall become the property of the CITY and must be designated for exclusive use on the project designated in this agreement . In the event of any loss of materials after payment the COMPANY shall replace the materials at no cost ro the CITY. The storage area of such materials shall be available for CITY inspection upon 24 hours notice. The bill shall be accompanied by a voucher from the materials supplier indicating payment by the COMPANY. Payment under this paragraph shall nut be claimed fc.r any single pay item Less then $50O_ SECTION 10. This Agreement shall be binding upon the parties hereto, their successors or assigns.. IN WITNESS WHEREOF, the parties hereto have caused this Agreement 'to be executed in duplicate counterparts, each of which shall be considered as au original by their duly authorized officers, as of the dates below indicated. Executed by the CITY this day of 19 CITY OF FARMINGTON, MINNESOTA ATTEST: BY Executed by the COMPANY this day of _ 19 SO0 LINE RAILROAD COMPANY WITNESS: BY 0490/237A/2059A - 3 - A AGENDA REQUEST FORM ITEM NO. NAME: James Bell I v DEPARTMENT: Parks and Recreation DATE: April 30, 1991 / MEETING DATE: May 6, 1991 CATEGORY: New Business SUBJECT: Grading Permit for Pine Knoll Park EXPLANATION: REFERENCE MATERIAL/RESPONSIBILITY: Jim Bell REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Tom Kaldunski Public Works Jim Bell Parks and Recreation J.,.*,.ovi Cab aSa. SIGNATURE MEMO TO: LARRY THOMPSON SUBJECT: PINE KNOLL PARK GRADING PERMIT DATE: MAY 2, 1991 We have to put more fill in the low area of the park. A storm sewer inlet is approximately 1 to 6 feet above this area. To get adequate drainage, we must do this project. Tom and I have discussed this and the Engineering Department will provide the drawings and quantities. The material will be taken from the Spruce Street project. James Bell Parks and Recreation Director JB/mh cc: file Tom Kaldunski JCB I AGENDA REQUEST FORM ITEM NO. /(71161L'/ NAME: James Bell DEPARTMENT: Parks and Recreation DATE: April 25, 1990 MEETING DATE: May 7, 1990 CATEGORY: Miscellaneous SUBJECT: Report - District Wide Athletic Task Force EXPLANATION: We are requesting that the Council accept the Task Force Report. No further action is required at this time. REFERENCE MATERIAL/RESPONSIBILITY: See attached report. REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration -,==1-yr-L -4P)AL.g...k„ SIGNATURE FINAL REPORT of District-wide Athletic and Recreational Citizens' Task Force Submitted to: Community Education Advisory Council Park & Recreation Advisory Commission Farmington School Board Farmington City Council April 1990 TABLE OF CONTENTS Introduction 1 Task Force Charge Statement 1 General Recommendations 3 Appendices A. Membership List 4 B. Subcommittee Reports 1 . K-12 Athletic Subcommittee Task Force 5 2. Community Education Subcommittee Report 7 3. Park and Recreation Subcommittee Report 10 Introduction In November of 1989, the Board of Education and the•Farmington City Council authorized the formation of a task force to review the Farmington community recreation programs that exist in Community Education and the City of Farmington Park & Recreation, and to review K-12 athletic/recreation programs offered by School District 1192. The members of the task force hope the information in this report will help the District 192 School Board and the Farmington City Council develop a long range plan of excellence for athletics and recreation for the community of Farmington. The report is organized into specific sections that present the task force's mission statement and recommendations from the three task force subcommittees (K-12 Athletics, Park & Recreation and Community Education) and a summary of the findings. Task Force Charge Statement The Citizens Task Force on district-wide (K-12) athletic and recreational programs is charged with the following responsibilities: 1 . A comprehensive review of District #192 K-12 athletic program. a. Review of the current K-12 organization of athletics programs and activities. 1. Administration 2. Philosophies of different levels (i.e. elem. , m.s. and h.s. ) b. Review scope of activities and determine if it meets the needs of students K-12. c. Review existing athletic participation fee structure. d. Help develop long range plan of facilities. 2. Review Community Education Issues a. Review of current Community Education organization and activities. 1 . Governance and supervision 2. Philosophy b. Review scope of activities of Community Education to determine recreational needs of community and whether present offerings meet the needs. c. Review existing fee structure d. Review use of facilities e. Determine a target population for programs and activities -1- 3. Review issues pertaining to the Park and Recreation Department of the City of Farmington a. Review of current Park and Recreation Department organization and activities. 1. Governance and supervision 2. Philosophy b. Review scope of activities of Park and Recreation to determine recreational needs of community and whether recreational offerings meet the needs c. Review existing fee structure d. Review existing facilities and their use e. Determine target population for programs and activities 4. Review issues and problems that are common to School District 192 (K-12) athletic program, Community Education, and City of Farmington Park and Recreation Department. a. Develop long range plan of facilities (auditorium, indoor pool, softball/baseball fields, gymnasiums, etc) b. Develop plan of coordination of all athletic/recreation programs 1 . Develop plan of registration of activities (data/forms/site) 2. Develop practice/game schedules of all recreational activitites 3. Develop a plan of advertising to the public the "how, when, where, and whom" of Farmington recreation 4. Determine who should be in charge of youth/adult recreation c. Develop a plan for cost efficiency and effectiveness of activities d. Develop a plan of coordinating community fundraisers e. Develop a plan to establish a Farmington Community Recreation Association to bring all youth and adult recreation programs/activities under one organization. -2- 1 General Recommendations The Task Force discussed a wide variety of issues relevant to the school and community athletic and recreation programs. The recommendations below are common to each of the three subcommittee findings. The individual subcommittee reports contain specific recommendations as they pertain to each program. 1. Form an umbrella recreation association a. Set uniform fee structure b. Improve communication between athletic groups c. Set uniform academic requirements d. Establish coaching and youth activity philosophies e. Develop a plan to simplify youth recreation registration procedures f. Organize adult recreation leagues 2. Improve recreation facilities a. Need for centralized outdoor skating facility b. Need for more softball and baseball fields c. Improve existing softball and baseball fields d. Need outdoor basketball courts and open gymnasium programs year-round 3. ire a full-time city recreation programmer CO '1_1c a. This person would serve as a liaison between the city and the umbrella recreation organization. b. Need day programs for summer recreation -3-, A Athletic/Recreation Task Force 1989-1990 Membership m -Q 0 H H • Sa r-I Sa U U RCS .. H 0 0 RS S~ Sa 1-I I U U U N .Q •H P-i U V ID 040 Sa 4) E 0 5 > > •.1 U 0 •H 4-) 7, 75s~ .. 4-) 4-) U U ! m Sa (Cl 4-) fcC r.4 •H +-J H (N m \ i •r 0 E H 0 S~ m .0 0 � w x °U < -41 < mn m x o Jan Corrigan X I X Denise Adelmann X X X Heidi Barlage X I X Jim Bell X I X X X_ X ?Mike Sturm X I X Darlene Bell X X Louie Schmitz I X Byron Olson I X X_ X ?Tom Rolloff I XI Pat Rupp I X XT- X ( i ?Patty Cox X I X X ?Scott Cox X X X i Peg Olson X X Harry Gramentz X I X X ! X Harbee Tharaldson I X X i X 't John Pilger I X r X Jeff Jacobs X Shannon Wolf X I Sarah Lundquist I X i X Jim Swedin I X i X X I I Liz Majerus X I f Pastor Wm StockmanI i X ) X Ralph Hapness ' X I X X Bob Brownawell X X X X X j I Jay Rasmussen X Jack Olwell X X X X April Elmer X ! X I j Alyn Angus X Dave Rasmussen X X Scott Proulx X X i Vern LeBeau X _ j X , —4— IL April 3 , 1990 K-12 Athletic Subcommittee Task Force Organization 1. Reorganize duties of Athletic Director to include 6-12 but keep the M.S. Athletic Director as an assistant. Rationale: There should be uniform athletic policies , academic rules , eligibility rules , and feeder programs throughout the athletic program. Should be coordinated by the Athletic Director. 2 . OR: Make Athletic Director a full-time Activities Director. Rationale: Allow one person to coordinate and schedule all extracurricular activities at the high school and middle school . 3 . There must be uniform athletic policies in grades 6-12 . Rationale : Utilize existing Athletic Policy Handbook at Middle School , to provide uniform eligibility rules and academic policies . Scope of Activities 1. Add gymnastics , baseball , and golf at the Middle School . Rationale: It' s important that there is a M.S. feeder program for each varsity sport for the purpose of skill development, game experience, and continuity of programs. The district should fund all M.S. and H.S. activities. 2 . Head coach of varsity sports should take ownership of M.S . and youth feeder programs . Rationale: There should be a plan of action made for each sport that details what skills should be taught at each grade level , amount of emphasis put on game competition, and training of youth and M. S . coaches . 3 . Create open gym and weight room. Rationale : Give students an opportunity to play games for fun or work on skill development. Utilize facilities that presently are not being used during summer vacations and weekends . 4 . The District provides resources to insure that all varsity athletic events are attended by a professional trained in -5- 4. (Continued) • sports medicine (especially football , hockey, gymnastics , and wrestling ) . Fees 1. Increase fees to $30-$35 per activity at H.S. and to $15 at M.S . Rationale : Due to budget cutbacks in 1990-91, an increase of activity participation fee is essential but with the following stipulations : 1. Either, establish a family cap of $150. OR have athletes pay for two activities and get the third free. a. Very few athletes compete in three sports , and numbers in spring sports are down. 2 . Provide an opportunity for everyone to participate in an activity (No one is to be excluded because of inability to pay) . 2. Form a Sports Booster club Rationale: Formation of a booster club could help in volunteer services at home events , coaching, and outside fund raising activities which will be essential with the budget cuts . Facilities 1. Build a new middle school . Rationale : This will solve all space problems that now exist at the M.S. as far as inside and outside athletic facilities . 2 . Expand gym, weight Yom, wrestling room and gymnastics areas in the H.S. Rationale: The facilities at the H.S. are inadequate for indoor sports . This facility was built prior to the advent of girls athletics . 3 . Move scoreboard from ARE o M.S. Rationale : The scoreboard at ARE is new but never used and the scoreboards at the M.S . don't work. 4. Need a controlled baseball and softball complex. Rationale: The H.S . baseball and softball game fields are poor. There needs to be some security to the facility in order to make improvements . The fields at the H.S. are nothing more than phy. ed. practice fields . -6- February 8 , 1990 TO: Members of the Athletic Task Force COMMUNITY EDUCATION SUBCOMMITTEE REPORT Organization *Community Education staff report to Community Education Director *The Community Education Advisory Council reviews Community Education programs and makes recommendations to the Community Education Director and School Board *Regarding community recreation and athletics , Community Education sponsors the following: -gymnastics ( youth & camp) -youth basketball ( youth & camp) -wrestling ( camp) -football camp -youth & adult tennis Philosophy Community Education strives to cooperate with citizen groups in the community, encourages use of school facilities by public and private groups . The goal of Community Education is to provide lifelong learning opportunities based on community needs . Scope of Activities *Community Education programs and activities include: -Early Childhood Family Education -Tiger Tot Day Care -Adult Basic Education -Enrichment classes and tours -Youth development and service -Volunteer services -Community AIDS education -School-Business partnerships and Community involvement -Facility useage arrangements - ( Limited ) recreation/athletic activities - ( Limited) advertising of recreational/athletic activities ( flyers , Community Education brochures ) -7- • Fee Structure *Fees are set based upon instructors ' salaries and equipment required. If enrollment is not high enough to cover the costs , community education classes and activities will be cancelled. Use of Facilities *Community Education keeps a 12-month master calendar of all school facility useage ( beyond regular school hours ) . Potential users call community education to reserve available space in school buildings . Community education rarely handles outdoor facility useage. *Users pay custodial salaries ( at time and z if necessary) if useage is beyond the regular work schedule of janitors ( ex: after 11 : 00 p.m. weekdays , or on weekends ) . *Some users ( church services , money raising events , organizations from outside the Farmington school district ) are charged rental fees , according to Community Education policies . Target Populations *Community Education offers some athletic and recreational programs , targeting youth. Tennis is the only adult recreation program provided at this time. Rationale and Recommendations A) Rationale *Because of the competition for fields and courts ; *Because of the great number of volunteers needed to run area atheltic programs ; *Because of the varied fee structures in community recreation programs ; *Because of inconsistent methods of advertising, recruitment and registration; *Because of varied grade/age expectations , fee structures , philosophies and rules of athletic programs ; *Because of the lack of communication between sports ; *Because of limited communication between Community Education , City, ISD 192 and athletic groups ; *Because of the need to purchase group liability insurance; and *Because of the need to have a uniform training for volunteer coaches . B.) Recommendations that the Community Education Athletic/Recreation subcommittee has . 1 . The overall Task Force should initiate an Athletic Association for youth and adults which would: *Assemble potential members of the association ( representatives from each sport) *Survey the interest of volunteer coaches to advocate for the association *Set up by-laws 2 . A person should be found to be a liaison between City, ISD 192 , Community Education and the Athletic Association. -9- MEMO TO: DISTRICT WIDE ATHLETIC AND RECREATIONAL CITIZENS TASK FORCE SUBJECT: PARKS AND RECREATION SUB COMMITTEE REPORT DATE: FEBRUARY 13, 1990 The following facts and ideas were discussed by the Parks and recreation sub committee: ORGANIZATION -Parks and recreation department reports to the City Council and is advised by the Parks and Recreation Advisory Commission. -An athletic association should be formed with a full time city staff person acting as liason to the association. Must have organizational skills. PHILOSOPHY - Must make programs available to all - Athletes must be students first - High school coaches must be involved - More practice, less games at lower level RECREATIONAL NEEDS - More skating - Both pleasure and hockey - must have a centralized rink site. - No real need for youth center - Formulate a car pooling network - Need to advertise better, ie: trails - More adult athletics - softball, broomball, volleyball FEE STRUCTURE - Need one registration form for all activities - Set registration sites and dates - Charge enough so people have enough invested so they keep coming back EXISTING FACILITIES - Softball and Little league - Farmington Elementary 3 - Akin Road Elementary - 4, High School 3 - Parks Department 6 (Need more and better scheduling) - Baseball - High School 2 (Need more) - Pleasure rinks 4 - Hockey Rinks 2 Outside - Arena - Outdoor pool and wading pool - Tennis Courts - High School 8 - Akin Road Elementary 4 - Empire 2 - City Courts, lighted - Outdoor Volleyball - City 5 - Horseshoe - City 8 - Football - High School 4 - Soccer - High School 4 - Farmington Elementary - 1 TARGET PROGRAMS - Adults - More Leagues for adults - Young Children (Day summer recreation) -10- AGENDA REQUEST FORM ITEM NO. NAME: Larry Thompson qk DEPARTMENT: Administration DATE: April 18, 1990 • MEETING DATE: May 7, 1990 CATEGORY: Consent Agenda \� SUBJECT: Requesting Chamber of Commerce Donation to EDC EXPLANATION: State Law requires the City request the Chamber of Commerce's share of the EDC because charitable gambling funds are used. REFERENCE MATERIAL/RESPONSIBILITY: Application - Larry Thompson REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration = ; arxy HeAricks EDC/HRA Wayne Henneke Finance Karen Finstuen Administration • SIGNA • CG503 (Rev.2/1/90) Minnesota Lawful Gambling Request by a Government to Spend Gambling Funds v rnment Information a ........................................................................................................... Name of Government Phone Number City of Farmington ( 612 ) 463-7111 Address City State Zip Code 325 Oak Street Farmington MN 55024 Check type of government making request [E City County Township School District No. of State of Minnesota, Department of , Division of United States, Department of , Division of I I Other Organization IIIfOrmatlOil Organization Phone Number License Number Farmington Chamber of Commerce ( 612 ) 460-6444 Address City State Zip code 209 Oak Street Farmington MN 55024 Lawful Purpose Request The above-named government requests lawful gambling profits for(explain expenditure-attach additional sheet if necesary): Amount requested Expenditures of lawful gambling profits will be for administrative, _-_$4,941.00 printing, supplies and other appropriate costs associated with the operations of the Economic Development Commission efforts to promote, foster and initiate projects within the community. These activities are meant to accomplish the goals of fostering a positive community attitude, community revitalization Check one: initiative, and promote economic growth for the community. 12 initiating, performing or fostering worthy public works: ❑ erecting or maintaining public structures: ❑ lessening the government's burdens: I I voluntarily supporting, augmenting,or supplementing services that the government would usually perform: By completing and signing this form,the government's agent confirms that the requested funds will be spent for a lawful purpose.This request expires one year from the date below and may be renewed at the request of the local governing body. Signature of government agent Title Date City Administrator April 24, 1990 Print name Larry Thompson, City Administrator Use of Form: • •If an organization wishes to expend gambling funds on behalf of a governing body,the governing body must complete this form. Approval of the Gambling Control Board Is not rebuked, •i• 1• :1• 1 - o 11 • I : • 11• 1• •1 • p - •1 I: • 11 • 1• • 0 ,.e• •1 : b 1: :1 - • - organization, • , . •• • 1 • O n • • 1'• - i '•• • 1: 11.1 1 1 . 1 1 1 : 1• - • - .• '.1 (Do not use this form for expenditures to improve, maintain, repair, expand, acquire or erect real property owned or leased by the organization;those expenditures require board approval. Use form CG260 or CG261 available from the Gambling Control Division, Department of Gaming)