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HomeMy WebLinkAbout09.04.90 Council Packet AGENDA COUNCIL MEETING REGULAR SEPTEMBER 4, 1990 1. CALL TO ORDER 2. APPROVE AGENDA 3. APPROVE MINUTES a. August 15, 1990 - Special b. August 20, 1990 - Regular c. August 22, 1990 - Special d. August 29, 1990 - Special 4. CITIZENS COMMENTS 5. PUBLIC HEARINGS a. 7: 15 P.M. - Public Hearing - Grading Permit - James Reisinger b. Grading Permit - Jack Benedict - Continuation 6. PETITIONS, REQUESTS AND COMMUNICATIONS a. Space Needs Committee - Set Referendum 7. ORDINANCES AND RESOLUTIONS a. Ordering Preparation of Assessment Roll - Project 89-3 b. Ordering Preparation of Assessment Roll - Project 90-3 c. Ordering Preparation of Assessment Roll - Project 90-6 8. UNFINISHED BUSINESS a. Project 87-7 - Fairgrounds Sewer and Water - Approve Easement, Service and Construction Agreement b. Project 87-7 - Award Bids c. Project 90-6 - Sidewalk Improvement Project - Award Bids 9. NEW BUSINESS a. Personnel Policy Amendments 10. MISCELLANEOUS a. Appoint Solid Waste Foreman 11. CONSENT AGENDA a. Capital Outlay Request - Parks and Recreation b. Ordinance Amendment - Lawn Clippings c. Request for Leave of Absence - Sue Miller d. Hiring Permanent Part Time Help - Liquor Store e. Approve School/Conference Request - Fire f. Approve Payment of the Bills 12. ADJOURN THE AGENDA IS CLOSED OUT AT NOON ON THE TUESDAY PRECEDING THE MEETING. AGENDA REQUEST FORM ITEM NO. 15Z- Nom: Larry Thompson DEPARTMENT: Administration DATE: August 29, 1990 MEETING DATE: September 4, 1990 CATEGORY: Petitions, Requests and Communications SUBJECT: Space Needs Committee - Set Referendum EXPLANATION: Self Explanatory REFERENCE MATERIAL/RESPONSIBILITY: Memo - Larry Thompson REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Department Heads Jerry Henricks HRA Jerry Bauer Public Works Space Needs Commitee G ,v 60-�r SIGNAT2 MEMO TO: MAYOR AND COUNCIL SUBJECT: SPACE NEEDS - SET REFERENDUM DATE: AUGUST 29, 1990 The Space Needs Committee has requested that the City Council officially set the referendum on September 4, 1990. The Space Needs Committee has reviewed the report and felt that it would be very important for the Council to select a specific site. The Committee feels that the referendum would enjoy greater support if a site is selected beforehand. HRA Executive Director Jerry Henricks has suggested that the HRA transfer one of the industrial park lots to the City contingent upon a successful referendum. In exchange for the lot, the HRA would like a memorandum of understanding and intent stating the City would use the estimated value of the property as the "adjustment" factor for future TIF projects. The "adjustment" factor would be used to offset potential LGA reduction as discussed during the previous Council meeting. It should be noted that the HRA has not acted upon the proposal at this time. If the arrangement is agreeable to the Council and the HRA, the Committee feels com- fortable in reducing the referendum amount to $600,000. This figure is approximately 557 of the first referendum. Therefore it is recommended that the Council set a referendum for November 6, 1990. I have attached a sample copy of the resolution and notice, which set the referendum at $600,000. Also, the Council should conceptually agree to the aforementioned proposal. If the arrangement is not acceptable, the referendum should be set at $700,000. ,alianffteg Larry Thomp-son City Administrator l cc: Jerry enric'$ ski c Kar-1) `nstu�7¢ ' an y enel'` Ste\ da'.° aaimittee erry)H ue p ile� PROPOSED RESOLUTION DETERMINING THE DESIRABILITY OF ISSUING GENERAL OBLIGATION BUILDING BONDS AND PROVIDING FOR AN ELECTION THEREON Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Civic Center of said City on the 4th day of September, 1990 at 7:00 P.M. The following members were present: The following members were absent: Member introduced and Member seconded the following resolution: NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Farmington, as follows: 1. The City Council hereby finds, determines and declares that it is desirable and in the best interest of the City and its inhabitants to acquire, construct and furnish a Public Works building in the City and to issue General Obligation Bonds of the City in an amount not to exceed $600,000 to finance said project. 2. A special bond election is hereby called and shall be held on Tuesday, November 6, 1990 between the hours of 7:00 A.M. and 8:00 P.M. at which election the question of issuing the above bonds shall be submitted to the voters. 3. Notice of the submission of said question at said election shall be given by publication of the notice of election in the official newspaper one time per week for at least two weeks prior to the election, with the first publication to be no less than fourteen days before the date of election. The Clerk/Admini- strator shall also post a copy of said notice in his office at least fourteen days prior to the election date. Said notice shall be in substantially the following form: NOTICE OF SPECIAL BOND ELECTION NOVEMBER 6, 1990 CITY OF FARMINGTON, MINNESOTA NOTICE IS HEREBY GIVEN that a special bond election will be held in and for the City of Farmington, Minnesota, on Tuesday, the 6th day of November, 1990 between the hours of 7:00 A.M. and 8:00 P.M. at which the following question will be submitted: Shall the City of Farmington be authorized to issue general obligation bonds in an amount not to exceed $600,000 to provide money for the acquisition and betterment of a Public Works building? The polling places for said election shall be as follows: Precinct No. 1 Senior Citizen Center - 431 3rd Street Precinct No. 2 Senior Citizen Center - 431 3rd Street Precinct No. 3 Akin Road Elementary School - 5231 195th Street West This resolution adopted by recorded vote of the Farmington City Council in open (17 session on the 4th day of September, 1990. 4-U . LSC-- /% r U'/�'��ieh� � 5 .9, t'/k4ii-L .5-- -e..A -4J2-d.L'LA-*-4-4---- ,. '-� � /LIRA D4°�` 7�` ��'�' � --�- I 1 f NOTICE OF SPECIAL BOND ELECTION NOVEMBER 6, 1990 • CITY OF FARMINGTON, MINNESOTA NOTICE IS HEREBY GIVEN that a special bond election will be held in and for the City of Farmington, Minnesota, on Tuesday, the 6th day of November, 1990 between the hours of 7:00 A.M. and 8:00 P.M. at which the following question will be submitted: Shall the City of Farmington be authorized to issue general obligation bonds in an amount not to exceed $600,000 to provide money for the ac- quisition and betterment of a Public Works building? The polling places for said election shall be as follows: Precinct No. 1 Senior Citizen Center - 431 3rd Street Precinct No. 2 Senior Citizen Center - 431 3rd Street Precinct No. 3 Akin Road Elementary School - 5231 195th Street West All registered and qualified voters of the City are entitled to vote at said election within the respective precincts in which they reside. Dated this 4th day of September, 1990 By Order of the City Council Larry Thompson, Clerk/Administrator AGENDA REQUEST FORM ITEM NO. 6 NAME: Larry Thompson DEPARTMENT: Administration DATE: August 29, 1990 MEETING DATE: September 4, 1990 A a CATEGORY: Miscellaneous SECT: Solid Waste Foreman EXPLANATION: Consider appointing Acting Solid Waste Foreman REFERENCE MATERIAL/RESPONSIBILITY: Memo - Larry Thompson REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Tom Kaldunski Public Works Robert Williamson Solid Waste Jerry Bauer Public Works ,i 7V7 447 SIGMA MEMO TO: MAYOR AND COUNCIL SUBJECT: ACTING SOLID WASTE FOREMAN DATE: AUGUST 31,• 1990 Last June the City Council rejected a proposal to appoint Robert Williamson as in- terim Solid Waste Foreman. Attached is a memo sent to you listing the rationale for the appointment. Since that time, I have had Bob Williamson working very closely with Jerry Bauer and the Solid Waste crew in an effort to identify some of the more pressing problems in the Solid Waste Department and to relieve Tom Kaldunski and Jerry Bauer of some of their Solid Waste workload. I have had several meetings with Bob, Tom and Jerry and agree that many of the concerns in Solid Waste can be traced back to the need for an individual to directly oversee the day to day operations of Solid Waste. It has also become apparent that Bob does not have the time to effectively interact with Solid Waste customers, develop new solid waste programs and prepare the WMB and Met Council grants for the Resource Recovery Facility and weight based system. In summary, I feel that the overall planning needs of Solid Waste are being met, but the City needs a working foreman to oversee the day to day operations. One of the major concerns regarding the appointment of an Acting Solid Waste Foreman was the City locking itself into a particular situation before the final disposition of the Solid Waste organization/staffing is known. As noted previously, I feel the City's Solid Waste operations cannot continue to operate without a working foreman. While the needs are presently being met with Bob/Jerry/Tom sharing the duties, with Bob doing most of the leg work, his primary responsibilities (such as preparing grants) have been taking a back seat. It has been agreed by Tom, Bob, Jerry and I that a working foreman is critical to the continued operation of solid waste and in order to retain the greatest flexibility, the foreman should be appointed from within the Public Works Department. This would allow an individual to return to his previous position if the foreman position was changed to a point where the individual did not meet the qualifications or did not make it through probation. Upon review of the candidates, it was felt that the Acting Foreman should possess good mechanical and equipment skills. The two final candidates, Bill Weierke and Benno Klotz, will be interviewed on Friday afternoon, with staff recommendation to be given during the Council meeting. While Streets/Utilities would _lose a valuable employee, it is felt that the promotion will assist Streets/Utilities because Solid Waste should not have to "borrow" employees from Streets/Utilities on an ongoing basis, which is presently the case. It is hoped _ _ that if the Acting Foreman Position works out, a new employee will eventually be hired as a replacement. This scenario would fit into the proposed 1991 Budget. Mr. Williamson will continue to assist the Foreman with planning, paperwork and various problems. The City Council can be extremely proud of the system that is presently in place. Dakota County has singled Farmington out as one of the most consistently innovative communities in Dakota County and the only city with curbside collection of cardboard and plastics. Also, City officials from as far away as Colorado have visited Farmington to review our solid waste system. I feel the City has one of most progressive solid waste systems in the County and will continue to become even more effective. The major concern facing the City is to have tighter control over the day to day operation which requires the appointment of a responsible individual who can focus his attention on the daily needs of the operation. 477I Larry Thompson City Administrator cc: Bob Williamson Tom Kaldunski Jerry Bauer Wayne Henneke file MEMO TO: MAYOR AND COUNCIL SUBJECT: SOLID WASTE FOREMAN DATE: JUNE 1, •1990 The City Council appointed Robert Williamson as the Solid Waste Coordinator on August 15, 1988. I have attached a copy of the position description along with a memo dated August 10, 1988. As you will note, the intent of the position was to serve primarily as a planning/administrative function on a temporary basis. Therefore, the position was placed directly under my supervision. During the City's organizational review last Fall, it was recommended that the City establish a Solid Waste Foreman's position and move towards abolishing the Coordinator's position. The Council added the Foreman's position to the organizational chart, but agreed the Coordinator's position would remain until the Solid Waste Facility issue was resolved. (See attached minutes of August 16, 1989.) Since the time the discussion took place, the City has taken possession of its recycling truck and is presently implementing commercial/institutional recycling. Because commercial accounts are not relatively generic like residential, it has become more difficult to implement. The present organizational chart places the City Administrator, Public Works Director and Streets/Utility Foreman between the Coordinator, who is responsible for designing and implementing a recycling system and the persons doing the hands-on work. When the Council considered this matter last July/August, I felt the situation was not the most efficient way of running the solid waste program. I now feel that it has reached a critical stage and changes must be made. The Solid Waste Coordi- nator job is more difficult because he doesn't have direct control over implementation. The Streets/Utility Foreman has enough work with the streets and utilities without having to deal with solid waste. Last January, City staff and the Mayor held a discussion with commercial accounts and haulers. At the meeting, one of the commercial haulers stressed that because of the rapid changes in the solid waste industry, any solid waste service should have a full time position that deals directly with monitoring, planning and implementing solid waste services. The Resource Recovery Facility Site Committee is presently completing its work and will report at the June 18, 1990 meeting. From there the Council will need to decide if the City is to proceed with the Solid Waste Facility. While I like the idea of having the Coordinator's position on staff, I also feel very strongly there is ashortcoming on solid waste and feel the City needs to appoint a solid waste foreman. Therefore, I would recommend that in addition to continuing with the Coordinator's duties, Robert Williamson be appointed interim Foreman and be placed directly under the Public Works Director. In addition, I would recommend that as a condition of this appointment, Mr. Williamson be required to obtain a Class B license and be trained as backup driver. Also, the position should be converted to a Class I (hourly rate) and placed on a regular schedule. The present hourly rate would not change. I feel that this appointment would be beneficial for the following reasons: 1. It would allow the Coordinator to directly implement the solid waste programs. 2. It frees up the Street/Utility Foreman to concentrate on those duties. 3. The City retains the flexibility of restructuring the position and organization depending upon the outcome of the resource recovery facility. This matter has been discussed extensively with the Public Works Director and he strongly concurs with this recommendation. Again, I feel the Coordinator's position is of value to the City, but it is a luxury I do not feel the City can afford. The original intent was to have the position appointed on a temporary basis and eventually focus the duties into pri- marily a supervisory/management position. I feel that we have reached a stage where emphasis needs to be placed on the supervisory aspect rather than planning. 14-Kaa7100.0* - Larry Thompson City Administrator cc: Tom Kaldunski Bob Williamson file LT/mh AGENDA REQUEST FORM ITEM NO. 1 1 0 NAME: Larry Thompson DEPARTMENT: Administration 19‘4-'211) � DATE: August 27, 1990 MEETING DATE: September 4, 1990 CATEGORY: Consent Agenda SUBJECT: Ordinance Amendment - Lawn Clippings EXPLANATION: The ordinance should be clarified by adding "Leaves" to the language. REFERENCE MATERIAL/RESPONSIBILITY: Proposed Ordinance - Larry Thompson REFERRED TO: (NAME) DEPARTMENT: Tom Kaldunski Public Works Larry Thompson Administration Dan Siebenaler Police SIGMA PROPOSED CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA ORDINANCE An Ordinance Amending the City Code Relating to Sweeping Lawn Clippings and Leaves Into City Streets THE CITY COUNCIL OF THE CITY OF FARMINGTON HEREBY ORDAINS AS FOLLOWS: SECTION I: Title 6, Chapter 1, Section 30 of the City Code shall be amended by adding (underlined) and deleting (s*reek) as follows: 6-1-30: LAWN CLIPPINGS: It shall be unlawful for any person to deposit any lawn clippings, leaves or other refuse on any street, drainage easement or public right of way. SECTION II: After adoption, signing and attestation, this ordinance shall be published one time in the official newspaper of the City of Farmington. 4 1 .6-1-26 • 6-1-26 6-1-32 ranyperson e Village or hall without — (I) With intent that it shall be so used,manufacture,sell,or offer for sale,in whole (1970 Code) • - or in part thereof, any gambling device including those defined in Minnesota Statutes,section 325.53,subdivision 2,and any facility for conducting a lottery. any person, /i - (J) Receive,record or forward bets or offers to bet or, with intent to receive, record or officials k- or forward bets or offers to bet and possess facilities to do so. firearm of and ball or never, or toij-I-.7 6-1-27: GENERAL OFFENSE:It shall be unlawful for any ny of sulphur act or fail to perform any requirement which is p ohibit dcommit or required ln districts by State law, insofar as such laws are applicable to Municipal adjacent to he owner of government. NW d presently 6-1-28: INDECENT EXPOSURE: It shall be unlawful for any person to appear Id pr which - in a state of nudity or in any indecent or lewd dress or condition in any public place or in any such place to make any indecent exposure of his or her person dential pur- k> or private parts thereof or the private parts of another or to conduct himself in a lewd iracter, and or lascivious manner or to a or divertedappear in any such place in a dress not belonging to his sex. r imits of the 6-1-29: INJURIOUS MATERIAL ON THOROUGHFARES, DEPOSIT OF: It shall � it within the be unlawful for any person to deposit, place or allow to remain - `\ _i in or upon any public thoroughfare any material or substance injurious to person or property. (1970 Code) • 6-1-30: LAWN CLIPPINGS: It shall be unlawful for any erson to de osit any lawn clippings or other refuse on any street,drainage easement or public Fill1P, right of way. (Ord. 086-180, 7-7-86) 6-1-31: LETTING PREMISES FOR UNLAWFUL PURPOSES: It shall be unlawful rage Parti- for any person to rent, use or allow to be used any building or property _ owned by him, for any purpose whereby riotous or disorderly persons are gathered. r under his • 9 I ucket shop; 6-1-32: LOUD SPEAKERS OR SOUND TRUCKS: It shall be unlawful to play, � operate, or use any device known as a sound truck, loud speaker or e or bucket ;:iii sound amplifier, radio or phonograph, with loud speaker or sound amplifier or any in- strument of any kind or character which emits loud and raucous noises and is attach- ed to and upon any vehicle unless such person in charge of such vehicle shall have first applied to and received permission from the Chief of Police to operate as facilities ,,,t vehicle so equipped. P any such • roceeds of, // I PP' . 0 ill 771.886