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Home My WebLink About12.17.90 Council Packet AGENDA COUNCIL MEETING REGULAR DECEMBER 17, 1990 1. CALL TO ORDER 2. APPROVE AGENDA 3. APPROVE MINUTES a. November 27, 1990 - Special b. November 29, 1990 - Special c. December 3, 1990 - Regular 4. CITIZENS COMMENTS 5. PUBLIC HEARINGS 6. PETITIONS, REQUESTS AND COMMUNICATIONS 7. ORDINANCES AND RESOLUTIONS a. Approving WMB Phase I Grant Application - Resource Recovery Facility b. Adopt Ordinance Relating to Tree City USA Application 8. UNFINISHED BUSINESS a. Storm Sewer Trunk - Project No. 90-1 9. NEW BUSINESS a. 1989 Duo Plastics $165,000 Bond Issue Capitalized Interest b. Fire Chief's Wages c. Insurance Claim - Ratzlaff Construction d. Openings on Boards and Commissions 10. MISCELLANEOUS a. Administrator's Evaluation 11. CONSENT AGENDA a. Capital Outlay Request - Fire Department b. Capital Outlay Request - Fire Department c. New Firefighter Appointment d. Budget Adjustments/Transfers e. School/Conference Request - Police Department f. Capital Outlay Request - Parks and Recreation g. Request to Hire Part Time Employee - Police Department h. Towing Contract - Police Department i. School/Conference Request - Parks and Recreation j . 1991 Amendments to Joint Powers Agreement k. School/Conference Request - Public Works 1. School/Conference Request - Public Works m. Personnel - Assistant Engineer Position Probation Completion n. Final Pay Estimate - Project 90-3 o. Final Pay Estimate - Project 89-3 p. Capital Outlay Request - Public Works q. Capital Outlay Request - Public Works r. Approve Payment of the Bills 12. ADJOURN 13. ADD ON - New Airport Search Area AGENDA REQUEST FORM ITEM NO. lb NAME: Tom Kaldunski DEPARTMENT: Public Works/Engineering DATE: December 11, 1990 MEETING DATE: December 17, 1990 CATEGORY: Ordinances and Resolutions SUBJECT: Tree City USA EXPLANATION: We need to adopt an ordinance to apply for this program REFERENCE MATERIAL/RESPONSIBILITY: Proposed Ordinance REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Karen Finstuen Administration Tom Kaldunski Public Works/Engineering AK SI1 MEMO TO: MAYOR AND COUNCIL SUBJECT: TREE CITY USA DATE: DECEMBER 13, 1990 Attached is the application which will be sent to the Minnesota DNR- Division of Forestry for the 1990 Tree City USA Program. This program honors outstanding urban forestry programs. The deadline for application is December 31, 1990. In order to complete the application, the City Council must approve a Comprehensive City Tree Ordinance. The proposed revisions to the current City tree ordinance are attached for your review and comment. Selected communities receive a Tree City USA flag, plaque and signs to place at City entrances. These items help promote good public relations during the annual Arbor Day ceremony and proclamation which is promoted by the National Arbor Day Foundation. I recommend that the Council approve the Comprehensive Tree Ordinance and approve the submittal of the Tree City USA application. /*.t.',,04,11/%01 Thomas J. Kaldunski Public Works Director/City Engineer cc: file Department Heads xec tl t 1 UJM Application (To be completed by the Communtiy) This application is to be completed by an appropriate city official (mayor,city forester,chairman of the tree board,etc.). Please provide the information requested in the spaces below and mail with supportive materials to your state forester no later than December 31. He will evaluate your application and forward it to the National Arbor Day Foundation. You will be advised before February 15 whether your community qualifies for the annual TREE CITY USA recognition. As Public Works Dir. of the city of Farmington , I herewith make application for this (title) community to be officially recognized and designated as a TREE CITY USA, having achieved the standards set forth by the National Arbor Day Foundation as noted below. STANDARD A Legally Constituted Tree Body 1 (List date of establishment of board,and members and meeting dates;or name of department and manager) 1-1-81 Board was established consisting, of 5 City Council members. Ch. of Planning Commission & Ch. of Parks & Recreation Commission STANDARD A Community Tree Ordinance 2 (List date established and attach the ordinance) originally established April, 1976 and updated 12-17-90 STANDARD An Active, Comprehensive, Community Forestry Program Supported by a Minimum of$11..00 Per Capita 3 (Attach materials describing the annual work plan and how it is implemented. Indicate amount and method of funding and plan adopted. Consider all funds spent by the community for tree care. Along with the budget of the shade tree department or board, items such as tree pruning by public utilities, the park departments' tree expenditures, dead tree removal, and other labor and funds for management of the city's forest may be included.) Community Total Tree Management Expenditures $26.687 Population 5.682 • STANDARD Arbor Day Proclamation and Public Commemorative Tree Planting 4 (List date and attach program of acitivities) April 22, 1990 — Proclamation Age 27, 19e`0,4m4 orative Tree Planting Signed: / /' Public Works Director 12-14-90 dame Title Date Please complete for community: Mayor or equivalent City Forestry Contact Name: Eugene "Babe" Kuchera Name: Thomas J. Kaldunski - Title: Mayor, City of Farmington Title: Public Works Director Address: 325 Oak St. Address: 325 Oak St. Farmington, MN 55024 Farmington, MN 55024 Phone #: (612) 463-7111 Phone #: (612) 463-7111 NOTE: The National Arbor Day Foundation would also appreciate your sending photography, news stories, brochures, and other documentation of your community forestry work for possible inclusion in its newsletter,Arbor Day News.However,such additional material is not necessary for your commu- nity to be designated as a Tree City USA. .?•;C"?Vie-!.- �.-�,_�c'�'� �?..i'_./'..s' J _ I _• .__ J✓✓.l ✓' ✓'_ ./_'./"... __ JJ'✓' •/' ✓l✓./'_ C /Cnbl cab;on (To Be Completed by the State Forester) ?; (Community) The above named community has made formal application to this office. I am pleased to advise you that we reviewed the application and have concluded that, based on the information contained herein, said community is eligible to be recognized and so designated as a TREE CITY USA,for the calendar year, having in my opinion met the four standards of achievement in urban forestry. ear lt{ Signed • State Forester State Date -•\ Person in State Forester's Office who should receive recognition material Name: Title: ;, Address: t, Phone #: ;\ FORESTRY ACTIVITIES PROGRAM BOULEVARD REFORESTATION • The Public Works Department of Farmington, under the direction of the Public Works Director is responsible for the removal of diseased trees, and the replanting, nurturing and trimming of all boulevard trees. Each year, sections' of the City's treeless boulevards are replanted utilizing a $3,000 - $10,000 budget per year since 1986. This enables the City to replant 75 to 100 boulevard trees each year. The Public Works Department annually inventories the City boulevards to identify all trees that need trimming/removal due to hollow branches and/or disease. The trees that are a potential liability in a heavy wind storm are trimmed or removed. This expense is funded by $3,000 budgeted annually for the removal of diseased shade trees. TREE GIVEAWAYS The City of Farmington maintains a tree nursery at the old waste water treatment site. This nursery enables the City to purchase inexpensive seedlings and utilize them in the City's reforestation plan on a yearly basis as they matuer to a hardy size for transplanting. This enables the City to replace trees more cost effectively. A great number of the early plantings at the City's nursery were soft maples, which are not desirable as boulevard trees. Therefore, a tree giveaway program was started in 1987. Since then the City has given away almost 100 trees to residents for planting on private property. The trees averaged 1i" to 2" in diameter and 8-10 feet in height. Attached is a map which indicates where boulevard tree plantings have occurred since 1986. Also attached is a list of the City's forestry activities. CITY OF FARMINGTON FORESTRY ACTIVITIES 1986 — 1990 Spring, 1990 1000 seedlings planted in City nursery. Fall, 1990 Tree planting to follow street construction (65 trees 2" caliper) Fall, 1990 Planting of elm tree seedlings in nursery, 100 seedling giveaway. Spring, 1990 Arbor Day planting ceremony. Spring, 1990 Boulevard trees planted (bare root) - 1i" caliper. Spring, 1990 Tree Giveaway Program - from nursery stock. Summer, 1990 Boulevard tree trimming program - $5,000 budget Fall, 1989 Boulevard trees planted (balled and burlapped) 91 2" trees Fall, 1989 25 trees given away to new elementary school (2-3") and 20 to private citizens Spring, 1989 Arbor Day proclamations Spring, 1988 Tree trimming in downtown area. Spring, 1988 13 boulevard trees planted, 2" caliper, balled and burlapped. Spring, 1988 Arbor Day Proclamation Summer, 1987 50 boulevard trees planted, 2" caliper, balled and burlapped. Fall, 1987 20 boulevard trees planted, 2" caliper, balled and burlapped. Fall, 1987 Tree giveaways to citizens, 2" caliper Spring, 1986 1500 seedlings planted in City nursery Fall, 1986 100 trees planted, private giveway from nursery. Fall, 1986 60 boulevard trees planted, 2" caliper, balled and burlapped. Spring, 1986 1500 seedlings planted in City nursery. Pre 1986 Tree nursery established with seedlings. , 5 It �,, j-,----, W etaWildWIV4 a ilt.i*Zir_*••40 • / .. z too ___31-771 NE lidpv i = 7_,INDE ST. PI !'. nll � ep • / IITD 01111si.p. 5 I: r,..m... 46. ' II l G. M Oa ihif Ail ' PARK jfir ■ now, goisa . ;::,l. . , m 0 ill 'MAIN HST : SII■ .': I111111 I! in _ H H - 1811 . . .4, . 1111E LI4 I NI ®w HOSPITAL:.�r■1■� IIS t / ill ` H -- H ® � 111 / H 1 MED. VI / OAK 1 S . 1 1 ® . 1 CLINIC �/ l 11111/ r® - - ® I SPRUCE ST. l,. ® ! ® :i. FAA 01111 JALNUIF ST. ... CENTER 1 H 1111111 SCHOOL ' 1 i ig LOCUST 1` TOOL I1 -- _�-la -'T -1 —____ �= Me.. : L— � �' . . , , . , 1 I M4P_I~ T. Ems __ MUM 1",1- �y`' SCHOOL -L � 'E a - __ It PARK 1111 __ ._. _ J !001 u, ii3 szT 41 ST ---- MI -. ter,/ N =7 _� _1. N —17; _N .--fix.. MO '•w. c.f _ —11 41 MId _v, goy, —� mi • O ASF S CO RD. N0. 74 j". I. U! !S1i SUG RYSIOE -- ' _, O ' ■ NB DAKOTA COUNTY 'Ili** �PI awanks 111 1� FAIR GROUNDS �� vim it I = Previous Plantings r-cr(TR,T4U011111Spring of 1990 il l• b • Next Target Areas 14 1— _J--27 REFORESTATION PROGRAM 10/90 TJK i AGENDA REQUEST FORM ITEM NO. Nom: Larry Thompson DEPARTMENT: Administration DATE: December 10, 1990 MEETING DATE: December 17, 1990 CATEGORY: New Business SUBJECT: Fire Chief's Wages EXPLANATION: Adjust Fire Chief's wages for 1991 REFERENCE MATERIAL/RESPONSIBILITY: Memo Larry Thompson REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Ken Kuchera Fire SI I . ' 1 MEMO TO: MAYOR AND COUNCIL SUBJECT: FIRE CHIEF'S WAGES DATE: DECEMBER 13, 1990 The Fire Chief is presently paid a flat retainer of $162.25 per month. As noted during the budget hearings, the duties and responsibilities for the position have increased tremendously during the past several years. While the salary has been adjusted, I do not believe the salary has kept pace with the time required to do the job adequately. Even with the addition of a- part time Fire Marshal, it is felt that the time requirements for the position will be a minimum of 15 hours per week. This translates to approximately $2.50 per hour. While I believe there is a certain amount of "volunteerism" associated with the position, and that the Chief generally accepts the position as a service to the Department, it is felt that the position should receive more than minimal compensation. Therefore, I am recommending that the Chief's wages be increased to $300 per month. Further, I would recommend that this matter be reviewed each December by the Administrator and a report issued regarding the position's activity and time require- ments of the position. L;fWry Tho son City Administrator cc: Ken Kuchera Wayne Henneke file \`T' AGENDA REQUEST FORM ITEM NO. NAME: Daniel M. Siebenaler n c ( I 7o� f 1 � � D DEPARTMENT: Police DATE: December 10 , 1990b jQ� 5 I MEETING DATE: December 17 , 1990 CATEGORY: Consent Agenda SUBJECT: Towing Contract EXPLANATION: Requested rate increase REFERENCE MATERIAL/RESPONSIBILITY: See Memo and attachments REFERRED TO: (NAME) DEPARTMENT: Larry Thompson City Administrator Wayne Henneke Finance Director . Nd41" SIGMA ' v _ MEMO TO: Mayor and Council SUBJECT: Towing Contract DATE : December 10 , 1990 The police department has been contacted by Marek ' s Towing in regard to towing rates. The current rates have been in place for two years without increase . According to Mr . Marek recent increases in overhead such as taxes, insurance and fuel expenses , as well as employee wages must be passed along. I feel the increases are reasonable and justifiable. I feel it is important to note that there are no changes in rates charged to the City of Farmington. I feel it is also important to note that Marek ' s have ful- filled every aspect of their contractual obligations including the response time of twenty minutes or less. I am very pleased with the performance of Marek ' s Towing and would endorse these rate increases as requested. If you have any comments or questions , feel free to contact me at your convenience. Daniel ' . Siebenaler Chief of Police DMS/m MAREK'S TOWING & REPAIR (612) 469-3182 (612) 435-5151 November 20, 1990 To The City of Farmington; Since August 1 , 1988 Marek' s Towing & Repair has sucessfully been your towing and storage facility. As today' s automobiles become more expensive and complex, so does the need to maintain adequate equiptment to properly tow these vechicles . ( i .e. wheel-lift wreckers and flat bed trucks) . Increases in fuel rates , insurance & taxes, along with the growing concern over proper disposal and/or recycling of batteries , oil , tires and abandon vechicles has forced us to a price increase for our services . Attached is a copy of our proposed rates . If there are any questions or concerns , please feel free to contact Joe or Kevin at 469-3182 . Kevin Marek Manager Marek ' s Towing & Repair 20152 Kenrick Avenue • Lakeville, MN 55044 PROPOSED RATES Hauling Towing per loaded Winch Base mile Dolly a hour Towing/Hauling 1 . Vehicles less than 1- 42 .00 2 .00 per 25.00 10.00 ton, includes cars, loaded motorcycles , snow- mile over mobiles , boats , boat 13 miles . trailers, mini-homes* 2 . Police vehicles 15 .00 3 . Special events/connstruction and/or as needed by police department. 30 .00 hr minimum 30 . 00 Special charges 1 . Service call 25 .00 2 . Pull drive shaft or disconnect trans- mission. 5 .00 3 . Unlocking vehicles not available 4 . Tire change 25 .00 5 . Release at sence 20 .00 6 . Snow shoveling ( snowbird ditch work only) 10.00 per 1/3 hour 7 . Car starting 25 .00 8 . Disconnect linkage 5 .00 9 . Storage fee 7 . 50 per day including date of tow. * Vehicles towed as a result of being a snowbird, disabled vehicle, or a vehicle towed as a result of a traffic offense will be charged the base rate plus storage charge. Any other charges, i .e. such as dollying, winching, or special charges will have to be approved by the officer at the sence . CURRENT RATES Separate Schedule A Attachment to Agreement Towing Contractor SCHEDULE OF CHARGES CITY DESIGNATED CONTRACTOR TOWING, HAULING, MOVING, VEHICLES • TOWING HAULING DOLLY WINCH Per 1/4 hr TOWING/HAULING Base Loaded Mile 1 .80 per mile 1. Vehicles less than 2 ton, 35.00 ever 12 miles 20.00 8.00 includes cars, motorcycles, trucks, scooters, 3-wheelers, snowmobiles, boats, boat trailers, mini-homes* 2. Police Vehicles 15 .00 3. Special Events/Construction ----_ and/or as needed by police _30 ^00/hr minimum 30.00 department SPECIAL CHARGES 1. Service Call 20.00 2. Pull drive shaft or disconnect transmission 5.00 3. Unlocking Vehicle not available 4. Tire Change 20.00 S. Release at scene 20.00 • 6. Snow Shoveling (Snowbird ditch work only) _8,120 ter 1/3 hr. t. Car Starting 20.00 8. Disconnect Linkage 5.00 9. Storage Fee 7.50 per day incl . date of tow *Vehicles towed as a result of being a snowbird, disabled vehicle, or a vehicle towed as a result of a traffic offense will be charged the base rate plus storage charge. Any other charges, i. e. such as dollying, winching, or special charges will have to be approved by the officer at ,the scene. AGENDA REQUEST FORM ITEM NO. rvi NAME: Tom Kaldunski DEPARTMENT: Public Works/Engineering DATE: December 11, 1990 MEETING DATE: December 17, 1990 CATEGORY: Consent Agenda SUBJECT Personnel - Engineering EXPLANATION: Russ Matthys has completed his 6 month probationary period as Assistant Engineer and I will present my recommendations. REFERENCE MATERIAL/RESPONSIBILITY: Memo - Tom Kaldunski REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Wayne Henneke Finance Russ Matthys Engineering Tom Kaldunski Engineering/Public Works S GNA MEMO TO: MAYOR AND COUNCIL SUBJECT: PUBLIC WORKS PERSONNEL DATE: DECEMBER 13, 1990 The City hired Russ Matthys as the Assistant City Engineer, effective June 11, 1990 as per the attached offer of employment. Russ has successfully completed his 6 month probationary period. It is my recommendation that he be given permanent full time status at this time. Russ has been an asset to the Public Works Department while assisting on the many improvement projects undertaken by the City this year. I am looking forward to working with Russ on all future projects. Russ has shown that he has the knowledge and experience necessary to perform the duties of Assistant Engineer for Farmington. It should be noted that Russ will be given a salary increase to $11. 11 per hour ($23,108.80 per year) upon the successful completion of his probationary period as per his offer of employment. le.:44,1444/ Thomas J. Kaldunski Public Works Director/City Engineer cc:- file Wayne Henneke Russ Matthys TJK OFFER OF EMPLOYMENT I TO: Russ Allen Matthys DATE: 6/11/90 The City of Farmington hereby tenders to you the following offer of employment. Acceptance is hereby requested, in writing, no later than The terms and conditions of this offer are: 1. Job Title Assistant City Engineer 2. Job Classification Class 2 Grade 5 3. Job Status permanent fulltime 4. Probation 6 mos 5. Starting Salary $ 10 .11/hr 6. Salary Increases after 6 mos probation $11.11 7. Fringe Benefits as per personnel policy 8. Expenses as per current budget 9. Dues and Subscriptions as per current budget 10. Residency n/a �/ 6 11/90 City .dm' is'-1°1111r Date/ / Cit o Fa11111 -:ton NOTICE PART TIME EMPLOYEES 1. It is understood there are no guaranteed number of hours per week or per year. 2. It is understood that your employment with the City can be terminated without cause at any time. I hereby accept your above offer of employment and terms and conditions thereof. I have also read and agree to adhere to the City's Personnel Policy and Compensation Plan. 1.!A4- af2-C1 AdjCiCya Signature 6/11/90 Date