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HomeMy WebLinkAbout02.06.89 Council Packet AGENDA COUNCIL MEETING REGULAR FEBRUARY 6, 1989 1. CALL TO ORDER 2. APPROVE AGENDA 3. APPROVE MINUTES a. January 11, 1989 - Special b. January 17, 1989 - Regular 4. CITIZENS COMMENTS 5. PUBLIC HEARINGS a. 7: 15 P.M. - Landscaping Ordinance - Continued from January 3, 1989. b. Set Town Meeting - Solid Waste c. Set Public Hearing - Zoning Amendment - Resource Recovery d. Set Public Hearing - 1989 Board of Review/Equalization 6. PETITIONS, REQUESTS AND COMMUNICATIONS a. Classify Tax Forfeited Property as Non-Conservation - L 7, Bl. 35, Moes Addn. 7. ORDINANCES AND RESOLUTIONS a. Resolution Adopting Preserve Grant Application b. Insurance Coverage - Elected Officials 8. UNFINISHED BUSINESS a. Goals and Objectives b. Public Works Building Needs Study c. Receptionist/Typist - Recommendation to Hire 9. NEW BUSINESS a. Sale of Old Minitor I Pagers b. MSA 5 Year Capital Improvement Plan c. Budget Adjustment d. Joint Purchasing Agreement e. Umbrella Liability Insurance 10. MISCELLANEOUS a. Appointment to Parks and Recreation Commission b. 1989 Wages 11. CONSENT AGENDA a. Schools and Conference Request - Administration b. Tuition Reimbursement - Liquor c. Capital Outlay Request - Administration d. School and Conference Request - Administration e. School and Conference Request - Fire f. School and Conference Request - Fire g. School and Conference Request - Fire h. School and Conference Request - Administration i. Capital Outlay Request - Finance j . Preliminary Breath Tester Resolution k. Department Issued Handgun 1. Capital Outlay Request - Police m. Approve Payment of the Bills 12. ADJOURN THE AGENDA IS CLOSED OUT AT NOON ON THE TUESDAY PRECEDING THE MEETING. ISI AGENDA REQUEST FORM ITEM NO. 3 b NAME: Larry Thompson DEPARTMENT: Administration DATE: January 30, 1989 MEETING DATE: February 6, 1989 CATEGORY: Unfinished Business SUBJECT: Public Works Building Space Needs Study EXPLANATION: Self Explanatory REFERENCE MA1rRIAL/RESPONSIBILITY: Update - Larry Thompson REFERRED TO: (NAME) DEPARTMENT: Tom Kaldunski General Services Jim Bell Parks and Recreation SIGNAl� MEMO TO: MAYOR AND COUNCIL SUBJECT: BUILDING NEEDS STUDY DATE: FEBRUARY 1, 1989 This matter was placed on the February 6, 1989 agenda so that the Council could monitor its progress. Staff has prepared an inventory of all existing equipment. Staff has met with the Consultant to discuss City needs and will next meet on February 8, 1989. I have attached a progress report for your review. .72 9. L rr Y P Tho son City Administrator cc: Department Heads file JAN 3 01 PROJECT: Farmington Maintenance Garage PROJECT NO. : 14153 PURPOSE OF MEETING: Gather Information on City's Needs DATE OF MEETING: January 25, 1989 (10:00 A.M. ) LOCATION: City Hall ATTENDANTS: Larry Thompson (Administrator) , Tom Raldunski (Engineer), Jerry Baur (Public Works Director) , Jim Bell (Parks) , Bob Russek (BRA) & Tom Anderson (BRA) . 1. We received lists of equipment, including size and weights, that the City owns. 2. The following are public works needs for the next 20 years. They expect City to double in size to 10,000. - Equipment not yet purchased include: Snowplow/dump truck (35 feet long) , Michigan front end loader (7'x 30' ) , sewer jet on a truck (30 feet long) , and a garbage truck (29 feet long) . - Want all equipment stored in cold storage building. - Cold storage means area heated to 40 degrees with Co-ray-vac heat. City Staff has this kind of heat now and like it. - Want trench grates in storage area. - Want wash bay, which can double as parking stall. - Want mechanics bay, 8000 lb. hoist, which can double as parking stall. - In future a 2nd mechanics bay for heavier trucks. - In future a paint spray booth. - Separate welding shop with O.H.D. to exterior. - They will not be pulling motors until the future. - Cold Storage: Room for all vehicles and small equipment, large open space, vertical stacking with monorail (3000# max.) was acceptable. They don't own a fork lift. - Separate the solid waste building from other storage. - Some interest in speed racks. - Do not need a carpentry shop. Page 1. M02 - Loading dock is not needed. - Need loading area for water meters. - All doors to cold storage to be 14' x 16' O.H.D. except for 2 which should be larger. - Debated bay vs. aisle design for cold storage. Aisle is more energy efficient but costs more. The City Staff wanted the bay concept. - Parts room in a cage 30'x 20' . - Salt & sand storage building (9 ton salt & 72 ton sand) where plows can be stored in summer. - Bituminous storage (cold patch) (16 ton) with room to back a truck into. Could be part of salt storage building. - Salt storage building to have bins, like a lumber yard storage building - pole building. - Lunch room for 10 people containing a microwave, sink, cabinets, range top and refrigerator. - Locker room: Room for 15-20 men' s lockers and 5 women' s lockers, well vented. - Lockers to be partitions 24" wide with small lockable cabinet above. - Toilet rooms to have showers. - Lunch room to double as conference room/training room. - Offices: 2 offices and a reception area. - Heating system: Co-ray-vac for cold storage, separate heat for each of the following areas: office, lockers/toilets, shop, & storage. - AC for office only. - Extra heat in locker/toilets. - Want a lot of natural light. - Locate a central emergency panel for water and lift station problems in reception area. - We recommend against a sprinkler system because of gasoline. Suggest lots of fire extinguishers and alarms. Page 2. M02 t - Building to have a flat roof with tapered insulation. - Want above ground fuel storage tanks. Pump for regular, unleaded and diesel. - Want bituminous and concrete curbs. - Landscape to be designed by us and installed by the City. - No parking that requires employees to cross truck traffic lanes. 3. BRA to evaluate masonry, precast and metal building for the primary build- ing; and pole building for the salt storage building. 4. They do not like breakoff block. They like Fabcon. 5. Site: - They do not have a site - suggested several - we liked the one next to the fire station. - Fire station site has water, electricity, phone and gas. No sewer (soil percs. well) . Do not use fire station access. Site is zoned R-1. - We indicated they should obtain 2 to 4 acres of land, not in a residen- tial area. The site should be purchased as soon as possible. - Zoning requirements: . Front yard set back 50' . Side and rear yard set back 25' . No parking set backs, one stall per employee on maximum shift. Stall 9'x 20' . . Require screening from residential areas. . Contact county about number and width of street access. 6. Reviewed BRA progress - Completed what was highlighted on letter. - Next meeting to be 10:00 A.M. at City Hall February 8, 1989. We will look at present facility at 8:30 with Jerry, prior to the meeting. - We will have made progress on the following items for the next meeting. . Site analysis . Building code review . Summarize previous meeting . Rough draft of proposed plan Page 3. M02 AGENDA REQUEST FORM 9e1ITEM NO. Nom: Wayne Henneke v 1 Finance 7 ° �� A(C/ DEPARTMENT: DATE: January 31, 1989 MEETING DATE: February 6, 1989 CATEGORY: New Business SUBJECT: Umbrella Liability Insurance EXPLANATION: See memo REFERENCE MATERIAL/RESPONSIBILITY: Wayne Henneke . REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Brian Lundquist Insurance Wayne Henneke Finance SIGNA 'r MEMO TO: MAYOR AND COUNCIL SUBJECT: UMBRELLA LIABILITY COVERAGE DATE: FEBRUARY 2, 1989 In 1988, the maximum umbrella liability coverage offered by the League of Minnesota Cities was $1,000,000. This year they are offering coverage up to $5,000,000. We have bound coverage for the $1,000,000 coverage to be in effect 1989 at an annual premium of $13,793. This provides us the same coverage we had last year. If we would have increased the coverage it would have cost: $2 Million Coverage - $20,690.00 $3 Million Coverage - $24,183.00 $4 Million Coverage - $25,862.00 $5 Million Coverage - $27,241.00 The City must determine the amount of insurance it feels comfortable with to conduct business. The increase of premium from $1,000,000 coverage to $2,000,000 coverage is $6,897.00. The City presently has $600,000 General Liability and $1,000,000 Umbrella coverage. It is the Finance Department's feeling that this is adequate coverage for the City. Brian Lundquist will be present to answer any questions. Wayne E. Henneke Finance Director AGENDA REQUEST FORM ITEM NO. 156110 NAME: James Bell DEPARTMENT: Parks and Recreation DATE: February 6, 1989 MEETING DATE: February 6, 1989 CATEGORY: Add On SUBJECT: Donation - Senior Center EXPLANATION: FASC would like to donate a pool table to the Center. The sale on the table ends this week and so they are in a hurry. The Advisory Council concurs. REFERENCE MATERIAL/RESPONSIBILITY: REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Wayne Henneke Finance SIGNATURE st F""" ry Farmington Area Senior Center 431 Third Street Farmington, Minnesota 55024 (612) 463-4828 kfir 11 To: City Council Subject: Pool Table It has been drawn to my attention that there is a need for a second pool table at the Center. In view of this F.A.S.C. , Inc. wishes to purchase a table and donate it to the Center. We trust this will meet with your approval .