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Home My WebLink About01.19.88 Council Packet AGENDA COUNCIL MEETING REGULAR JANUARY 19, 1988 1. CALL TO ORDER 2. APPROVE AGENDA 3. APPROVE MINUTES a. January 4, 1988 4. CITIZENS COMMENTS 5. PUBLIC HEARINGS 6. PETITIONS, REQUESTS AND COMMUNICATIONS a. Sidewalk Reimbursement - Eugene Kuchera 7. ORDINANCES AND RESOLUTIONS a. Garbage Service Ordinance 8. UNFINISHED BUSINESS a. Set 1988 Firefighter Salaries b. Municipal State Aid Streets c. Storm Water Management Utility 9. NEW BUSINESS a. Agreement with St. Paul Police Department Bomb Squad b. Water Hook Up Policy 10. MISCELLANEOUS a. Appointments to Boards and Commissions b. Assessment Abatement c. Police Part Time Mechanic d. Planner's Contract 11. CONSENT AGENDA a. Capital Outlay Request - Administration b. Capital Outlay Request - Finance c. Capital Outlay Request - Arena d. Adopt Resolution Amending Personnel Policy - Parental Leave e. Approve Payment of the Bills 12. ADJOURN 13. ADD ON a. Request to Attend Schools and Conferences - Fire b. Capital Outlay Request - Administration c. Classification of Tax Forfeited Parcels THE AGENDA IS CLOSED OUT AT NOON ON THE TUESDAY PRECEDING TH MEETING. MEMO TO: MAYOR AND COUNCIL SUBJECT: AGENDA ITEMS - JANUARY 19, 1988 DATE: JANUARY 15, 1988 6a. Request/memo enclosed. 7a. Ordinance/memos enclosed. 8a. Opinion from Dave Grannis enclosed. b. Memo enclosed. c. Memo/various information enclosed. 9a. Memo enclosed/Other information sent previously. b. Memo enclosed. 10a. Update enclosed. b. Memo enclosed. c. Report enclosed. d. Memo/contract enclosed. lla. Request enclosed. b. Request enclosed. c. Request enclosed. d. Since this is technically a personnel action, it should be removed from the Consent Agenda. This matter was tabled previously for further review. I would like to seek further direction from the Council. e. Copy enclosed. 13a. Request enclosed. b. Request enclosed. c. Correspondence from County/memo enclosed. )7/21 Larr homps6n City Administrator .r ' AGENDA REQUEST FORM ITEM NO. NAME: Larry Thompson DEPARTMENT: Administration /.utL48.'� • a------ DATE: January 12, 1988 MEETING DATE: January 19, 1988 CATEGORY: Petitions, Requests and Communications SU3JECT: Eugene Kuchera - Sidewalk Reimbursement EXPLANATION: Request to be reimbursed for sidewalk repairs REFERENCE MATERIALS/RESPONSIBILITY: Request/Recommendation - Larry Thompson REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Tom Kaldunski General Services Wayne Henneke Finance ST-04517-) /r- . J ' Y f MEMO TO: MAYOR AND COUNCIL SUBJECT: SIDEWALK REPAIR REIMBURSEMENT - EUGENE KUCHERA DATE: JANUARY 12, 1988 Attached please find a request by Eugene Kuchera for a reimbursement for sidewalk repairs. Tom Kaldunski has confirmed that he did talk to Mr. Kuchera about sidewalk replacement, and did note that the sidewalk was in poor shape. Based on previous action of the Council, the repair would be calculated as follows: 50 sq. ft.x $2.00/square foot = $100.00 While originally opposed to reimbursing property owners for sidewalk repairs, I feel that previous action of the Council has set a precedent, and, therefore, would recommend granting the reimbursement. Because of the limited amount of funds in the sidewalk repair fund, I have also enclosed a budget adjustment for your consideration. )77 La ry Tho pson 0[11) n City Administrator �yw¢ cc: Wayne Henneke I 1 v Tom Kaldunski Eugene Kuchera file //Veg. �JR, .•c.Aie/e7 7/5-7;/09/11.ry-: /Y0 7ic E.41 /.v 7/5/-E •�®c��.,��.vBE�O�.r� • /44t4 6E,PE /9 _X10-4ALI Zt/.✓s76-l7'. e', 6 �J4. /f9,A i" 4.77445, /i/Ae. 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FO n9 1.1)yq Gl e (/9,117 4R /N O .e elONiii9 e7: 7JIeE pEali E OF 04.e ee..0 c1.v i15, /s 7;5E 1E06frLE /9.QE JPEALL yy �.E/> ,9-v D tl)E //Aa.e fo f49,CEE /4y&Fr74 afgeLD 8E sA ri rf,FD w ih1 7,e SASE / /its PEA 5-41Ptee Fo f 7141 y vDts ki/ IPC,E,;1/.5. , iia .4=zr srff.e yX,r. 6•v, stosef REQUEST FOR BUDGET ADJUSTMENT I I 190g I CURRENT I CURRENT I ACCOUNT i DESCRIPTION I ORIGINAL I ADJUSTED IUNENCUMBEREDI THIS I NEW NUMBER I I BUDGET I BALANCE I BALANCE I ADJUSTMENT I BALANCE i I I I i I ../.01-213/ 79qar s, ids' __1 �D_--I l SD 0 /S0p *J 7 .00 /1000 /Cl- ,a0-00o-78413 a _ 494� j � � `�28 _I- y� — /00.002$I I 1 I I ! I__LD___ti� 'l}QL�!Y�22 �LGL(tl__ 4SS- ACL _o_924.44.43 Z.Z0 At? _ _ I I I I I I I I I I I i I I I I f I I I I I I I I I I I I I i i i I I I I I I I i I I I I I I I I I I I I I I I I i I I 1 I I I I I I I I I I I i I I i I i I I I I I I I I I I I I I I I i I I 1 I I I I i I I I I I I 1 I I SIGNATURE ---� ) 3J8 g DATE • APPROVED THIS DAY OF r 19 , • AGENDA REQUEST FORM ITEM NO. 3CL NAME: Larry Thompson > DEPARTMENT: Administration DATE: January 7, 1988 to Q MEETING DATE: January 19, 1988 CATEGORY: Unfinished Business SU3JECT: Set 1988 Firefighter Salaries EXPLANATION: Tabled December 21, 1987 REFERENCE MATERIALS/RESPONSIBILITY: Recommendation from Dave Grannis REFERRED TO: (NAME) DEPARTMENT: Larry Thompsonrriministration Ken Kuchera Fire Wayne Henneke Finance SIGNA f DEC 3 i 1987 LAW OFFICES GRANNIS, GRANNIS, FARRELL& KNUTSON DAVID L. GRANNIS- 1874-1961 PROFESSIONAL ASSOCIATION TELECOPIER: DAVID L. GRANNIS,JR.- 1910-1980 POST OFFICE BOX 57 (612)455-2359 VANCE B. GRANNIS 403 NOR WEST BANK BUILDING DAVID L. HARMEYER M. CECILIA RAY VANCE B.GRANNIS,JR. 161 NORTH CONCORD EXCHANGE ELLIOTT B. KNETSCH PATRICK A. FARRELL DAVID L.GRANNIS,III SOUTH ST.PAUL,MINNESOTA 55075 MICHAEL J. MAYER ROGER N. KNUTSON TELEPHONE(612)455-1661 December 30, 1987 Mr. Larry Thompson City Administrator City of Farmington 325 Oak Street Farmington, Minnesota 55024 Dear Larry: The Council requested that I look into whether a Councilmember, who is also a member of the Volunteer Fire Department, may vote on issues concerning the Fire Department. Councilmembers may not vote on any issue when they have a personal financial inter- est in the issue being voted on or personally benefit financially from the issue being voted on. However, an exception to this law states that the City Council , by unanimous vote, may contract with a volunteer fire department for the payment of compensation to its members or for the payment of retirement benefits to these members. If you have any further questions regarding this issue , please feel free to contact me. Very truly yours, GRANNIS, GRANNIS , FARRELL & KNUTSON David L. Grannis , III DLGIII/klt AGENDA REQUEST FORM ITEM NO. (7L) NAME: Larry Thompson DEPARTMENT: Administration DATE: December 14, 1987 MEETING DATE: December 21, 1987 CATEGORY: New Business SU3JECT: Set 1988 Firefighter's Salary EXPLANATION: Self Explanatory REFERENCE MATERIALS/RESPONSIBILITY: Recommendation - Larry Thompson/Ken Kuchera REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Ken Kuchera Fire Wayne Henneke Finance ter_ , SIGNATUR if / MEMO TO: MAYOR AND COUNCIL SUBJECT: FIREFIGHTER'S SALARY DATE: DECEMBER 17, 1987 The 1988 Budget listed firefighters' salaries at $4.73/hour, which is the same as 1987 salaries. The Fire Chief has recommended an increase to $5.00/hour for 1988. The salary change was not listed in the 1988 budget because it was understood that all 1988 salaries could be considered after the budget was adopted, and not be restricted to full time positions. There are funds available in the salary contingency to make the adjustment. ‘17(ZI:7( Larry Thompson City Administrator cc: Ken Kuchera Wayne Henneke file -y w. CITY OF FARMINGTON I 1988 BUDGET SALARY ALLOCATIONS , DOLLAR AMOUNTS PART TIME HRS/PMTS RATE SALARY HRS/PMTS RATE SALARY POLICE POOL PATROL OFFICER I 800 $5.50 $4,400 HEAD GU 800 $5.50 $4,400 ' PATROL OFFICER II 390 $8.50 $3,315 BASKET 1100 $3.40 $3,740 CLERK/SECRETARY 112 $7.00 $785 LIFE GU - 2150 $5.25 $11,287 SWIM IN 850 $5.40 $4,590 SUBTOTAL $8,500 PARKKEE 100 $5.25 $525 FIRE SUBTOTAL $24,542 CHIEF 12 $150.00 $1,800 ASST CHIEF - 24 $53.55 $1,285 SENIOR CENTER CAPTAIN 36 $36.45 $1,312 CUSTODI 520 $5.00 $2,600 SECRETARY 12 $35.00 $420 CHAPLAIN 12 $12.75 $153 SOLID WASTE FIREFIGHTER 3006 $4.73 $14,212 MAINT. 520 $7.25 $3,770 CUSTODIAN 208 $3.00 $624 LIQUOR STORE SUBTOTAL $19,806 CLERK I 300 $5.00 $1,500 CLERK I 850 $5.50 $4,675 RESCUE SQUAD CLERK I 300 $6.00 $1,800 ATTENDANT 846 $4.73 $3,998 STOCKPE 600 $3.35 $2,010 ENGINEERING $9,985 's= ASSISTANT 520 $5.00 $2,600 STREETS MAINT. WORKER 520 $4.25 $2,210 ARENA ARENA S 1794 $6.50 $11,661 . ICE GUA 300 $3.40 $1,018 HRS/PMTS RATE SALARY SKATE I 125 $13.50 $1,688 g SKATE I 100 $8.25 $825 PARK MAINTENANCE MAINT. WORKER 1400 $5.25 $7,350 $15,192 • MEMO TO: STAN WHITTINGHAM SUBJECT: BOMB SQUAD AGREEMENT DATE: JANUARY 22, 1988 This memo serves as a follow up to the action taken by the Council on January 19, 1988 regarding the Bomb Squad Agreement. It should be noted that you were directed to contact St. Paul todiscuss the following points. Paragraph #5 "Soften" the indemnification clause. As it stands, the City does not have the right to question or discuss alleged negligence.egligence. The City should have the right to bring the matter up if there is a clear cut case of negligence. Paragraph #7 The Bomb Squad should at least consult with a representative of the City as to the duration and/or hazard of a call. If you have any questions, please contact me. "%7 Larry. Thompson City Administrator cc: file AGENDA REQUEST FORM ITEM NO. (:-//(2../ NAME: Stan Whittingham DEPARTMENT: Police DATE: January 12, 1988 MEETING DATE: January 19, 1988 CATEGORY: New Business SU3JECT: Agreement with St. Paul Police Department Bomb Squad EXPLANATION: REFERENCE MATERIALS/RESPONSIBILITY: Information sent previously Memo - Larry Thompson REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Wayne Henneke Finance SIGNATURE MEMO TO: MAYOR AND COUNCIL SUBJECT: BOMB SQUAD AGREEMENT - ST. PAUL DATE: JANUARY 13, 1988 Attached please find a memo from Stan Whittingham and an agreement with St. Paul for Bomb Squad Services. The major reasons for tabling this matter last meeting was for Attorney review of the agreement, and review of City insurance coverage. Dave Grannis has reviewed the agreement, and his only concern is the "hold harmless" clause, which indemnifies St. Paul. Mr. Grannis indicated that the City should determine if it has insurance coverage in this area. Brian Lundquist indicated that the clause could make the City liable for services provided by St. Paul under the agreement, but it would be covered under the City's policy as a contracted service. Mr. Lundquist indicated that he would contact the insurance carrier of the contract. The major question to be addressed is "Does the service warrant the added exposure?" Presently, the City nor any department under our joint powers agreement, have bomb squads. If the City has an emergency requiring a bomb squad, it has no assurance that a bomb squad or trained personnel will respond. So, the potential liability of having no bomb squad being available vs. a claim arising over action by the bomb squad must be weighed. I would tend to lean in favor of having an assurance that a bomb squad is available. While the need for the service is minimal (once during the past five years) it is an extra service the City would have available in the event a need would arise. Therefore, it is recommended that the agreement be approved, and the Police Chief be given authorization to utilize the service at his discretion. It is also recommended that the Police Chief report to the Council when the service is used and to include an appropriate budget adjustment. Lar y Thompson City Administrator cc: Stan Whittingham Brian Lundquist Wayne Henneke Dave Grannis file AGENDA REQUEST FORM ITEM NO. ) I c NAME: Stan V. Whittingham DEPARTMENT: Police DATE: December 29, 1987 (Y MEETING DATE: January; 1988 CATEGORY : Gonsent Agenda Maui SU3JECT: Agreement with St. Paul Police Department Bomb Squad EXPLANATION: See attached memo, letter .and agreement REFERENCE MATERIALS/RESPONSIBILITY: REFERRED TO: (NAME) DEPARTMENT: Larry Thompson City Administrator Wayne Henneke Finance Director SI NATURE TO: MAYOR AND COUNCIL THRU: LARRY THOMPSON CITY ADMINISTRATOR DATE: DECEMBER 29, 1987 SUBJECT: AGREEMENT WITH ST . PAUL POLICE DEPARTMENT BOMB SQUAD Attached is a letter and an agreement From the St .Paul Police department regarding services provided by their Bomb Squad unit . The Farmington Police department has used their services in the past and I Feel that the terms outlined in their agreement are not out of line . Since we would be charged only when used and as seldom as we use them, it is a reasonable insurance policy to have available to the city . There are only two Bomb Squad units in the metro area, one with the St . Paul Police and the other with the Minneapolis Police department . I would recommend to the Council approval to enter into the agreement in order to have the service available to the Farmington Police department . Respectfully submitted • Stan V . Whittingham Chief of Police CITY OF SAINT PAUL • e Or' ' DEPARTMENT OF POLICE a; 11'111 119 = Wm.W.McCutcheon,Chief of Police 100 East Eleventh Street Saint Paul,Minnesota 55101 GEORGE LATIMER 612-291-1111 MAYOR December 28, 1987 Chief Stan Whittingham Farmington Police Dept. 325 Oak Street Farmington, MN 55024 Dear Chief Whittingham: The City of Saint Paul has in the past provided the assistance of its Bomb Squad to outside agencies without obligation. The increased cost associated in maintaining such a unit and the limited funds available dictate the implementation of a revised policy. I hope you understand the need and rationale behind this position. It is an honest attempt to address a problem in a reasonable and forthright manner. It is totally without justification to expect the citizens of St. Paul to provide such a service to surrounding cities without a reasonable and equitable sharing of expenses. Therefore, beginning January 1, F988, requests for bomb squad assistance will • only be honored upon acceptance of the enclosed contract. I would appreciate a response from your department whether or not you wish to afford your community of this service. Sincerely, 041(1- William W. Mc utcheon CHIEF OF POLICE WMcC:nj Enc. BOMB SQUAD AGREEMENT Saint Paul , Minnesota Police Department The requesting party noted below and the City of Saint Paul, acting by and through its Police Department, agree as follows: (1) That the Police Department has a staffed unit commonly referred to as the Bomb Squad which is assigned to the business of securing, dismantling or handling explosives, military ordnance, fireworks, and/or suspected explosive devices and explosive materials (ED/EM). (2) That any call for the assistance of the Bomb Squad by the requesting party will be responded to with at least two trained technicians with such equipment as needed to secure, dismantle or handle ED/EM. However, the Bomb Squad may defer responding to or suspend performance for the requesting party in deference to providing its services to the City of Saint Paul without penalty or liability of any kind, but will respond or renew performance when feasible to do so. (3) That the requesting party is responsible for, and at its own expense, crotid control and the evacuation of the site of ED/EM to the satisfaction of the Bomb Squad. Additionally, the requesting party shall provide at its own expense escort service for the Bomb Squad should it elect to transport ED/EM to a disposal site and has need of an escort. (4) That hoax, ruse or misinformation as to the nature of ED/EM shall not diminish the obligations herein of the requesting party. (5) That the requesting party acknorledges that the work of the Bomb Squad is extremely hazardous; that the requesting party cannot address any given situation involving the presence of ED/EM; that the methodology of securing, handling or disposing of ED/EM is an exercise of judgment and so then the performance of the Bomb Squad is not open to question by the requesting party. Accordingly, the requesting party ii • will not in any manner or form allege, assert, suggest or imply negligence on the part of the Bomb Squad as to its performance hereunder nor plead the same in court of law or other forum. Further, the requesting party acknowledging the vital service of the Bomb Squad in responding to any request for its service on behalf of the requesting party will indemnify, save and hold harmless the Bomb Squad, the City of Saint Paul Police Department and the City of Saint Paul from any and all claims of whatever kind or nature, including those claims of personal injury, death or property damage, as such may arise in whatever form or fashion or flowing directly or indirectly from the performance of the Bomb Squad. This pledge of indemnification by the requesting party includes any of said claims as they should arise from the intentional detonation or release of EDAM. This pledge of indemnification does not include the workers compensation claims of the Bomb Squad. - (6) That the requesting party will pay to the Saint Paul Police Department a minimum fee of Six Hundred Dollars ($600.00) per call for the Bomb Squad 's services. This fee is calculated on the basis of four hours to service any call at an hourly rate of One Hundred Fifty ($150.00) Dollars. However, any call lasting more than four hours shall, besides the minimum fee, be paid for by the requesting party at the rate of One Hundred Fifty (5150.00) Dollars per hour for each hour or part thereof in excess of four hours. (7) That the duration and hazard of any call is dependent upon many factors, but in any event shall be determined at the sole discretion of the Bomb Squad) party's(8) That if the requestrequesting 's call � "fi� p 3 for Bomb Squad services is to a place outside of the seven county metropolitan area, the requesting party shall pay besides the rates reflected above, out-of-pocket costs of the Bomb Squad for food and lodging. (9) That the requesting party may at its option elect to contract for the services of the Bomb Squad on a one-year, 24-hour-a--day basis. The fee for this program is One Thousand Eight Hundred ($1 ,800) Dollars and will further include a two hour training class on ED/EM at the requesting party's facilities at a mutually agreed to date and time. This program includes all of the above terms as to the requesting party's obligations excepting the fee schedule above. If this service is selected by requesting party, check the box preceding this paragraph, sign this agreement and return it with your draft. REQUESTING PARTY By Its By. Its CITY OF SAINT PAUL W 4...nZi.t._ Chief of Police Mayer Director, Department of Finance and Management Services A o d as to Form „(,./ 7 � �. /r tz I Assistant City Attorney i a AGENDA REQUEST FORM IR ITEM NO. V NAME: Larry Thompson DEPARTMENT: Administration DATE: January 12, 1988 MEETING DATE: January 19, 1988 CATEGORY: New Business SU3JECT: Water Hook Up Policy EXPLANATION: Establish hookup policy for properties not assessed. for laterals REFERENCE MATERIALS/RESPONSIBILITY: Recommendation - Larry Thompson REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Tom Kaldunski General Services Wayne Henneke Finance SIG A U'1 MEMO TO: MAYOR AND COUNCIL SUBJECT: WATER HOOK-UP POLICY DATE: JANUARY 13, 1988 The City, on various occasions, receive requests to hook properties which have not been assessed for lateral benefits, into the water system. The problem with allowing unassessed properties to hook into the system is trying to prove benefit to the property when laterals are extended past the property (e.g. - How do you prove benefit when the property already has the service?) One solution is to extend the lateral through the property and assess the costs accordingly. In many instances, this is not economically feasible, or adjoining property owners oppose the improvement. A second option would be to enter into an agreement whereby the property owner agrees to waive any right to oppose the assessment based on the existing service. A third option would be to issue a temporary water connection permit, which would be revoked upon installation of a lateral serving the property, thereby eliminating the argument of having existing service. It .should be noted that this policy would only cover properties which have been previously assessed for trunk costs. A different policy would have to be established for trunk charges to be up front. I have no preference regarding options 2 and 3, but feel that the Council should give direction as to which way to proceed. f! Ch?mrron City Administrator cc: Karen Finstuen Tom Kaldunski Wayne Henneke file AGENDA REQUEST FORM ITEM NO. /Oa NAME: Larry Thompson DEPARTMENT: Administration _. DATE: December 23, 1987 MEETING DATE: January 19, 1988 CATEGORY: Miscellaneous SU3JECT: Police - Part Time Mechanic - Update EXPLANATION: Receive report through December 31, 1987 per Council directive. REFERENCE MATERIALS/RESPONSIBILITY: Report - Stan Whittingham REFERRED TO: (NAME) DEPARTMENT: Stan Whittingham Police Wayne Henneke Finance Larry Thompson Administration SIGMA UR MEMO TO: STAN WHITTINGHAM SUBJECT: PART TIME - MECHANIC DATE: DECEMBER 23, 1987 Per Council action in August, 1987, you are to prepare a report evaluating the part time mechanics position through December 31, 1987. I would suggest that rather than comparing 1986 vs. 1987 repairs, the report should list the types of repairs, actual cost to the City and estimated cost if they would have been done by a repair shop. Check with Wayne to make sure all costs are included (e.g. benefits, workman's comp, etc.) Also, do not include any repairs that would have been done by staff if the mechanic would not have been hired. I plan to place this report on the January 19, 1988 agenda, so please plan accordingly. Larry Thompson City Administrator cc: Wayne Henneke Mayor and Council file TO: MAYOR AND COUNCIL THRU: LARRY THOMPSON CITY ADMINISTRATOR DATE: JANUARY 12, 1988 SUBJECT: UPDATE ON PART TIME MECHANIC FOR POLICE DEPARTMENT This memo is a update on the cost comparison oF having a part time mechanic For the police department in repairing city vehicles . The Figures below are for the period of August, 1987 thru December, 1987 . They represent the difference between doing the work in house versus having it done out side the department . The Figures include work done on all police vehicles as well as the building inspector and park department vehicles . The Following is in three parts . The first is repairs costs to vehicle, the second is preventive maintenance cost to vehicles and last is change over cost . The repair cost include brake jobs, muffler and tail pipes, alternator repairs, spot lights, light bar and siren repairs . Having the work done in house cost the city $921 .'±0 For parts and labor as compared to $2329 .50 to have the identical work done out side the department . This represents a savings of 61% to the city . One example oF this type of repair is that in November, 1987 one oF the squads had a electrical Failure . The cause of the Failure was due to a Faulty diode in the alternator . The resulting damage ruined or caused considerable damage to the battery , main wiring harness, voltage regulator, alternator, the two way radio and all the Fuses to the light bar and siren unit . I priced out the cost oF parts and labor For this job and it would have cost $760 .00 and about ten days oF down time to have the work down outside the department . Having the work done in house, cost the department $2'-H .50 For parts and labor and the unit was down For three days . The preventive maintenance cost include oil changes, grease jobs , tune ups , 5000 mile , 10000 miles, spring and Fall maintenance and brake checks . (See attached preventive maintenance Forms) . Having this work done in house has cost the city $35Li .25 for parts and labor . If this was done outside the department it would have cost the city $1009 .00 For the same work . This represents a savings of 65% to the city . The last area of change over cost, is mostly labor cost to remove equipment, such as radios, siren, light bars, wiring, shotgun and other equipment in the squad car to another squad car . The cost of doing two squads was $72Lt .00 as compared to $1'-i57 .50 it would have cost to have the work done out side the department . This represents a 51% savings to the city . • About the only disadvantage we have at this time is that we do not have Front end alignment equipment, in this area we have to send the work out side the department to have it done . The advantages that we have with a mechanic is; 1) Being Familiar with the vehicles, it saves time because he is Familiar with the wiring oF the special equipment and the added accessories in a squad vehicle . He also knows the peculiar difference in each of the individual vehicle and can make repairs Faster and more economical . 2) Down time, we no longer have to arrange repairs with a business and have to work around their 8:00 to 't: 00 schedule . 3) One of the biggest advantages is it provides us with quality control over the repairs being made and how the particular job is being done as well what steps we feel should be done . In summary , the mechanic position has provide the department and the city with more Flexibility in getting vehicle repairs done on a timely and cost effective basis . With savings oF over 50e on parts and 76e on labor cost, the long term benefits to the city are very Favorable . IF you have any questions or comments regarding this update on the part time mechanic please Feel Free to contact me . Respectfully submitted an V . Whittingham Chief of Police Vi H)(1 Mi1JUit.1 SG1UAD #3 DATE 5, 000 Mile Check Current Mileage • OPERATION REMARKS INITIAL WHEN COMPLETED Change Oil 10-30 in 851 Only Change Filter All Cars Lube All Cars Inspect and Road Test 1 )All Cars 2)Visual Inspection 3) Lights, Leaks, 4)Noises, Performance 5) Rotate Tires 6)Check Drakes Recommend Service: _ Reviewed by: Okayed by: VEHICLE MAINTENANCE SQUAD ## DATE 10, 000 Mile Check • Current Mileage OPERATION REMARKS INIITAL WHEN COMPLETED Change Oil 851 / 10-30 852 & 871 / Syn O i l Change Filter All Cars Lube Chassis, Doors, Locks, and Hinges Inspection 1) Brakes, Tires & Susp 2)Engine Compartment 3) Lights/Accessories - 1) Brakes, a) Rotate tires, check Tires, condition Suspension b) Inspect brake/pads/ rotors c) Pull rear drums & blow out dust d) Under vehicle inspection of suspension, shocks, & exhaust system e) Check diff. oil level d)Check for oil leaks 2) Engine a)Check belts & adj. Compartment b)Check under hood/ fluid levels • c)Blow out air filter or replace d)Check battery connections e) Blow out radiator core of debris & check hoses 3) Lights and a)Check all interior & Accessories exterior lights b) Check emergency lights and light bar c) Check operation of wind- shield wipers/washer, heater, air coed, electric door & windows, trunk release 10, 000 mile check (cont ) Squad 4 Page 2 Road Test 1 )Check for noise 2)Eng & DriveTrain performance 3) Pulling or vibrations 4) Report any problems Recommend Service: ___��__��_ Reviewed by: Okayed by: yr !_ltcr_f r,roul !_Nnur.r SQUAD # DATE Fall Maintenance Current Mileage OPERATION REMARKS INITIAL WHEN COMPLETED Cooling System 1)Fluid, Flush, 2 yr or 40, 000 mi 2)Thermostat 3) Heat er Operation _______ 4) Rear Window Defroster 5) Belts & Hoses _______ Scope Test 1 ) Scope Engine and electrical system __M__ 2) Replace fuel filter and emission filters 3) Clean battery terminals Tires Install snow tires if needed Flushing replacing plugs or wires, belts or hoses Additional charge Recommend Service: _ Reviewed by: Okayed by: VI IIICLEL II ]1JTE;f1 ItgA; SC!UAD 4# DATE Spring Maintenance Current Mileage OPERATION REMARKS INITIAL WHEN COMPLETED • 1) Change fluid filter Transmission 9 2) Check linkage adj. Tires 1 ) Remove snows if needed ______ Alignment 1) Check front end alignment • Recommend Service:____N� Reviewed by: __� Okayed by: _ ___ _ vn ICLF MAINTFW N(;[: DATE SQUAD # BRAKES (When 3/4 worn) Current Mileage REMARKS INITIAL OPERATION WHEN COMPLETED Front Disc 1) Replace pad 2)Turn rotors 3) Check calipers 4) Repack bearings __—__- 5) Replace seals 6) Bleed system Rear Brakes 1) Replace shoes ---- - 2)Turn drums 3) Check wheel cylinder 4) Lube backing plates 5) Lube emergency cable 6) Bleed system Additional charge Rebuild calipers Rebuild wheel cylinders Replace wheel bearings Recommend Service: Reviewed by: _____ ---- Okayed by: