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HomeMy WebLinkAbout05.02.88 Council Packet AGENDA COUNCIL MEETING REGULAR MAY 2, 1988 1. CALL TO ORDER 2. APPROVE AGENDA 3. APPROVE MINUTES a. April 18, 1988 b. April 20, 1988 4. CITIZENS COMMENTS 5. PUBLIC HEARINGS 6. PETITIONS, REQUESTS AND COMMUNICATIONS 7. ORDINANCES AND RESOLUTIONS a. Approve Transfer of Cable TV Franchise to Star Sub, Inc. b. Approve Zoning Ordinance Amendments c. Establish Storm Water Utility 8. UNFINISHED BUSINESS a. Solid Waste Fees 9. NEW BUSINESS a. Add 36th Volunteer Fire Fighter Position b. Blue Cross/Blue Shield Renewal c. Abandon City Operated Impound Facility 10. MISCELLANEOUS a. Accept Donation to Dakota County Estates Park b. Rod Hahn - Salary Adjustment c. Discuss Assessment/Improvement Policy 11. CONSENT AGENDA a. Approve Conference Request - Larry Thompson, Tom Kaldunski b. Approve Capital Outlay Request - Pool c. Approve Part Time Retail Clerks - Liquor d. Approve Payment of Bills 12. ADJOURN THE AGENDA IS CLOSED OUT AT NOON ON THE TUESDAY PRECEDING THE MEETING. 411 AGENDA REQUEST FORM 411 ITEM NO. l.n Jl., NAME: Wayne Henneke DEPARTMENT: Finance . DATE: April 26, 1988 MEETING DATE: May 2, 1988 CATEGORY: Unfinished Business SU3JECT: Solid Waste Fees EXPLANATION: See attached. REFERENCE MATERIALS/RESPONSIBILITY: Memo - Wayne Henneke Memo - Bob Williamson REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration ' 1'ob Williamson EDC/HRA Wayne Henneke Finance SI NAT�i�� "LC • MEMO TO: MAYOR AND COUNCIL SUBJECT: SOLID WASTE RATES DATE: APRIL 28, 1988 The City's solid waste system dilemma was thoroughly discussed at the April 20, 1988 special meeting. It was determined that if the City was going to stay in the garbage business and operate a co-composting plant, a co-composting Plant Coordinator would need to be hired. It is estimated that $21,550 would be needed to fund the Coordinator's salary for the balance of 1988. The County and the Waste Management Board have been contacted to see if funds are available to help fund this position. There are no funds available at this time. Dakhue Landfill has been contacted to see if they are anticipating an increase in rates. Nothing is being considered currently, but that may soon change. I cannot believe they would go a full year without a rate increase based on past history. The City should anticipate an increase before the end of summer. The 1988 Financial Statement shows a $30,188 negative fund balance, meaning our solid waste system is operating in the red and is being subsidized by other City funds. This negative balance should be eliminated and the Solid Waste Operating Fund become self sufficient. It is recommended: 1. If the City is to remain in the garbage business, it should hire a Co-Composting Plant Coordinator. 2. To begin funding the $30,188 deficit fund balance. 3. To anticipate a landfill rate increase in 1988. To accomplish the recommendations, a 25% rate increase is needed. 15% of the increase will fund the Coordinator's position. The other 10% should take care of any landfill increase and the balance will help fund the deficit fund balance. The 25% increase will increase solid waste rates from $33.25/quarter to $41.50/quarter. $41.50 may seem a lot to pay for garbage service but looking at the attached analysis for garbage service from 1989-1993, it seems to be in lLae..and most assuredly will increase. W � 1 Wayne Henneke Finance Director }OLID WASTE/RECYCLING/CO-COMPOSTING 0 • 1989 1990 1991 1992 1993 PERSONNEL SERVICES REGULAR SALARIES 94,262 98,033 101,954 106,032 110,274 OVERTIME 2,156 2,242 2,332 2,425 2,522 PARTTIME 9,770 10,161 10,567 10,990 11,430 BENEFITS 31,857 33,131 34,456 35,834 37,268 TOTAL PERSONNEL SERVICES 138,045 143,567 149,309 155,282 161,493 OTHER CURRENT OPERATING EXPENSES AUTO FUEL & LUBRICANTS 8,000 8,320 8,653 8,999 9,359 MATERIALS & SUPPLIES 500 520 541 562 585 INSURANi:E 4,158 4,449 4,760 5,094 5,450 EQUIPMENT MAINT./RENTAL 10,000 10,200 10,200 10,200 10,200 UNIFORMS 1,300 1,352 1,406 1,462 1,521 COMPOSTING PLANT COSTS 214,546 225,537 237,370 250,120 263,871 TOTAL OTHER CURRENT OPERATING EXPENSES 238,504 250,378 262,930 276,437 290,985 CONTRACTED SERVICES AUDITING & ACCOUNTING SERVICES 1,000 1,100 1,210 1,331 1,464 O.H. REIMBURSEMENT 3,000 3,300 3,630 3,993 4,392 TOTAL CONTRACTED SERVICES 4,000 4,400 4,840 5,324 5,856 CAPITAL OUTLAY MACHINERY & EQUIPMENT CART ADAPTER ON REAR LOADER 5000 0 0 0 0 DEBT SERVICE 1988 PURCHASE OF SIDELOADER & DUMPSTERS 26,240 20,210 19,310 18,410 17,510 1990 PURCHASE OF PACKER 0 0 1 7,125 6,700 6,275 1992 PURCHASE OF SIDELOADER 0 18,450 17,550 16,650 15,750 TOTAL CAPITAL OUTLAY 31,240 38,660 43,985 41 76 39,535 TOTAL EXPENDITURES 411,789 437,005 461,064 478,803 497.870 REVENUES TOWNSHIP - 5000T 8$25/T 5,000 50,060 50,000 50,000 50,000 USER FEES 361,789 387,E005 411,064 428,803 447,870 TOTAL REVENUES 411,789 437,005 461,064 478,803 497,870 BILLING UNITS 2,150 2,236 2,325 2,418 2,515 QUARTERLY SOLID WASTE BILL $42.07 $43.27 $44,19 $44.33 $44.52 RATE INCREASE FROM PREVIOUS YEAR 26.52% 2.86% 2.13% 0.30% 0.43% if • i SSLID WASTE - $35/T 1989 1990 1991 1992 1993 PERSONNEL SERVICES REGULAR SALARIES 94,262 98,033 101,954 106,032 110,274 OVERTIME 2,156 2,242 2,332 2,425 2,522 PARTTIME 9,770 10,161 10,567 10,990 11,430 BENEFITS 31,857 33,131 34,456 35,834 37,265 TOTAL PERSONNEL SERVICES 138,045 143,567 149,309 155,282 161,493 OTHER CURRENT OPERATING EXPENSES AUTO FUEL & LUBRICANTS 8,000 8,320 8,653 8,999 9,359 MATERIALS & SUPPLIES 500 520 541 562 585 INSURANCE 4,158 4,449 4,760 5,094 5,450 EQUIPMENT MAINT./RENTAL 10,000 10,200 10,200 10,200 10,200 UNIFORMS 1,300 1,352 1,406 1,462 1,521 TIPPING FEE @ $35/TON + 10'%/YR. INCREASE 163,800 187,387 214,362 263,224 301,101 1992 TO COUNTY SYSTEM TOTAL OTHER CURRENT OPERATING EXPENSES 187,758 212,228 239,922 289,541 328,216 c 'NTRAC:TED SERVICES AUDITING & ACCOUNTING SERVICES 1,000 1,100 1,210 1,331 1,464 O.H. REIMBURSEMENT 3,000 3,300 3,630 3,993 4,392 TOTAL CONTRACTED SERVICES 4,000 4,400 4,840 5,324 5,856 CAPITAL OUTLAY MACHINERY & EQUIPMENT CART ADAPTER ON REAR LOADER 5000 0 0 0 0 IBT SERVICE 1988 PURCHASE OF SIDELOADER & D MPSTERS 26,240 20,210 19,310 18,410 17,510 1990 PURCHASE OF PACKER 0 0 7,125 6,700 6,275 1992 PURCHASE OF SIDELOADER 0 18,450 17,550 16,650 15,750 TOTAL CAPITAL OUTLAY 31,240 33,660 43,985 41,760 39,535 TOTAL EXPENDITURES 361,043 398,855 438,057 491,907 535,100 REVENUES TOWNSHIP - .5000T $25/T 0 0 0 0 0 USER FEES 361,043 398,855 438,057 491,907 535,100 TOTAL REVENUES 361,043 398,855 438,057 491,907 535,100 BILLING UNITS 2,150 2,236 2,325 2,418 2,515 QUARTERLY SOLID WASTE BILL $41.98 $44.59 $47.09 $50.85 $53.19 RATE INCREASE FROM PREVIOUS YEAR 26.26% 6.22% 5.6O. 7.97% 4.60% AGENDA REQUEST FORM ITEM NO. q91.---> NAME: Ken Kuchera DEPARTMENT: Fire DATE: April 26, 1988 MEETING DATE: May 2, 1988 1 CATEGORY: New Business SU3JECT: Adding 36th Volunteer Fire Fighter to Department EXPLANATION: We would like to delete the chaplain position on the Fire Department and add a fire fighter. REFERENCE MATERIALS/RESPONSIBILITY: Ken Kuchera REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Wayne Henneke Finance Ken Kuchera Fire SIGNATURE 1 MEMO TO: Mayor and Council SUBJECT: Fire Department Member Increase DATE: April 26, 1988 In January of 1976, the full compliment of Fire Department members was increased from 35 to 36 members . At the time of request, the position of Chaplain was established within the department. Council approval was given along with the appointment of Reverend William Drake as Chaplain. Since Reverend Drake's death in November, I have been in contact with the Ministerial Association on several occasions. The Association welcomed the opportunity to assist us in time of need upon request. However, they don't feel they have the time to make a commitment to membership. I am requesting the 36th position be filled with another firefighter on or after July 1, 1988 . Ken Kuchera Fire Chief cc: Larry Thompson Fire Department Officers AGENDA REQUEST FORM ITEM NO. qC NAME: Daniel M. Siebenaler • C� AP" 6 -A Y" DEPARTMENT: Police DATE: April 22 , 1988 As D. $lam- 4 D. 67/r MEETING DATE: May 2 , 1988 19%f:j1V-4- : CATEGORY: New Business SU3JECT: Towing and Impound EXPLANATION: Recommendation for abandonment of City of Farmington operated impound facility REFERENCE MATERIALS/RESPONSIBILITY: See attached memo REFERRED TO: (NAME) DEPARTMENT: Larry Thompson City Administrator Wayne Henneke Finance Director •. ` i _ SIGNATU'E MEMO TO : Larry Thompson, City Administrator SUBJECT: Abandonment of Impound Facility DATE : April 22, 1988 I have been asked to formulate plans to ensure tighter inventory control for evidence handling and motor vehicle impound. The following relates specifically to motor vehicle impound, and requires action by the Farmington City Council . Currently our impound yard is located at the Marshall Bus Garage on Chippendale Court in Empire Township . While the compound itself is fenced and occupied by a residence, the gate to the facility is seldom secure. This is done for the convenience of bus company employees and does create a breech in security. The idea of fencing in our portion of the yard has been discussed , however I do not feel it would benefit the City of Farmington to spend money on property: 1 . That we do not own . 2. That we have no long term control over . 3. That is not in the City of Farmington. The idea of a city run impound was developed for the con- venience of local citizens . The moment a vehicle is towed it' s owner has been inconvenienced. That inconvenience was not created by the City of Farmington or the Farmington Police Department. It was created through the fault or negligence of it ' s owner. Throughout the time the City of Farmington has been involved in impound , we have had problems with theft from vehicles and even theft of vehicles . ( e.g. An owner picking up his/her own vehicle without paying towing or storage. ) These thefts have reujted in financial liability to the City of Farmington for the value of the losses . I feel that the City of Farmington has accepted an unnecessary burden in providing this service of operating and maintaining it ' s own impound yard . i Memo to : Larry Thompson, City Administrator April 22 , 1988 Page 2 At this point, I would recommend that the City of Farmington abandon it ' s impound and storage program. I would further recommend that the towing contractor retained by the city be allowed to operate this service at his own private and secure facility. I have spoken with Joe Marek of Marek' s Towing and have been informed that he would have no problems or added expense in absorbing our operation. I believe these recommendations would create the most secure, time and cost efficient method of dealing with motor vehicle impounds that the City of Farmington could hope for . Daniel M. Siebenaler Acting Chief of Police cc : Wayne Henneke ADDITIONAL INFORMATION REGARDING AGENDA ITEM 9C During 1986, the towing and storage operated by the City of Farmington showed a profit of $2 ,077. 50. This figure is made up of storage fees and the proceeds from an auction of city hall property including vehicles . The proceeds from the auction were $1334. with Viking Auto paying $1 , 000. ( $50. per vehicle for 20 vehicles ) . The .fee paid for towing was a base of $25 . plus $1 . 50 per mile and an additional charge for exceptional requirements , i.e. winch- ing, dolly required , time per hour . Storage fees are $5 . per day. This fee is only collected on vehicles claimed by owners . Result during 1986, the City of Farmington realized a profit of approximately $25. on each car forfeited to the city. During 1987, Viking Auto reduced its price paid for junk vehicles to an average of approximately $23. each. Under a towing contract with Marek' s Towing, the City of Farm- ington pays $35 .00 for each vehicle towed. The result of this is that for each vehicle forfeited to the City of Farmington, there is a net loss of $10 . to the city. According to police department statistics for 1987, our impound and storage shows a loss of $25 . However, we still hold 21 junk vehicles from' 1987. The average price being paid for these vehicles is currently $20 . Taking this into consideration the lot shows a profit of $395.00. I spoke with George Marschall, owner of the compound which houses our impound lot . Mr. Marschall has come under fire from the Empire Township Board. No conditional use permit has been applied for or granted by Empire for storage of vehicles at that location. This was to have been done in 1985 by Chief Whittingham. Mr . Marschall is also concerned about the length of time vehicles remain in the lot . Typically we have Viking remove junk vehicles once a year. While Mr . Marschall states that he prefers removal of the impound lot from his property, he is very accomodating and feels a long term agreement can be reached under several pre- conditions. 1 . That the City of Farmington obtain a conditional use permit from Empire Township. 2. That no vehicle remain in the lot for over 90 days. 3. That the City of Farmington provide for additional security for it ' s impound facility. r1 Information - Agenda Item 9c Page 2 I contacted a fencing contractor for a rough estimate on 180 feet of fence, 8 feet high with a 16 foot double swing gate. Estimated cost installed would be $2, 000.00 . This is a rough estimate and should be considered a minimum. . Note : On the evening of April 25 , 1988, person(s ) unknown entered the storage area and removed $900. worth of stereo equipment from a vehicle being stored . No one saw or heard anything. On April 26, 1988, Farmington Police Department discovered that the equipment had been removed by the owners of the vehicle. We got lucky. This could have been another costly theft. The problem being that even in a fenced area intruders can climb the fence and remove small items.