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HomeMy WebLinkAbout05.16.88 Council Packet AGENDA COUNCIL MEETING REGULAR MAY 16, 1988 1. CALL TO ORDER 2. APPROVE AGENDA 3. APPROVE MINUTES a. May 2, 1988 - Regular 4. CITIZENS COMMENTS 5. PUBLIC HEARINGS a. Pine Knoll Sanitary Sewer 6. PETITIONS, REQUESTS AND COMMUNICATIONS a. Accept Resignation of Mayor/Set Process for Appointment of Mayor b. Amend City Tax Increment Financing Plan 7. ORDINANCES AND RESOLUTIONS a. Adopt Ordinance Related to City Disposal of Property b. Approve Various Amendments to the Zoning Ordinance 8. UNFINISHED BUSINESS a. Street Improvement on 195th Street - Project 88-3 b. Proposed Sewer Rate Increase c. Solid Waste Rate Increase d. 195th Street Improvement Project - Easements e. Hiring of New Maintenance Worker - General Services 9. NEW BUSINESS a. 1988 Street Improvement Project - Present Feasibility Report b. 1988 Seal Coat Project c. Restwell Motel Sewer Bill Adjustment d. 1987 Audit - Auditor's Report e. Approve 1989 ALF Ambulance Budget f. 4500# Compressed Air Cascade System g. Hazardous Waste Collection Policy 10. MISCELLANEOUS a. Fiscal Policy- Revenues b. Planning Commission Member Conference c. Street Signs in New Developments d. Certificate of Appreciation Form e. Approve Temporary 3.2 On Sale License - Mt. Dew Days Inc. f. Extend Project Completion Date - Akin Park Estates g. Extend Project Completion Date - Fair Hills 4th and Phase III h. Extend Project Completion Date - Terra 2nd Addition i. Extend Project Completion Date - Whispering River j . Acting Sergeant's Position Salary 11. CONSENT AGENDA a. Approve Capital Outlay Request - Fire Department b. Approve Request for Final Payment - Arcon Construction - Dakota County Estates 2nd Phase III and Dakota County Estates 4th c. Approve Payment of the Bills 12. ADJOURN 13. ADD ON a. Downtown Planters b. Revision to Grading Plan - Dakota County Estates 4th MEMO TO: MAYOR AND COUNCIL SUBJECT: AGENDA ITEMS - MAY 16, 1988 DATE: MAY 13, 1988 FROM: LARRY THOMPSON, CITY ADMINISTRATOR REMINDER: The meeting will be held at the Dakota Electric Building. 5a. Petition enclosed. I will try to have a preliminary assessment roll available for the meeting. 6a. Dave Grannis has been researching this topic and I will forward any information I receive. b. Memo enclosed. 7a. The City presently does not have a policy covering the disposal of municipal property. This ordinance would cover this gap. Chapter 8-9-4 and 8-9-5 may have to be changed because of the elimination of the impound lot. b. Tabled from May 2, 1988. Information sent previously. 8a&d Various information enclosed. b. Memo enclosed. c. Memo enclosed. e. Memo/Budget Adjustment enclosed. 9a. Feasibility Report enclosed. b. Request enclosed. c. Memo enclosed. d. Audit sent previously - memo enclosed. e. Memo/Budget enclosed. f. Request enclosed. g. The City has been notified that the landfills will no longer accept hazardous wastes. Therefore, the Council should adopt the policy that states the City will no longer pick up hazardous wastes. As noted, Dakota County is planning a one day hazardous waste drop-off program for Farmington. City staff would notify the customers of this policy via a mailing and news media. 10a. Copy enclosed. b. Request enclosed. c. Memo enclosed. d. Explanation/form enclosed. e. Request enclosed. In addition, I would recommend the fee be waived. f. Request/recommendation enclosed. g. Request/recommendation enclosed. h. Memo enclosed. i. Request/recommendation enclosed. j . Request enclosed. lla. Request enclosed. b. Request enclosed. c. Copy enclosed. 13a. Memo enclosed. b. Memo enclosed. AGENDA REQUEST FORM ITEM NO. oi NAME: Wayne Henneke DEPARTMENT: Finance (FSZ DATE: May 9, 1988 MEETING DATE: May 16, 1988 CATEGORY: New Business SU3JECT: 1987 Audit Report - Ken Malloy EXPLANATION: Ken Malloy will be making a presentation of the 1987 Audit Report. REFERENCE MATERIALS/RESPONSIBILITY: Wayne Henneke REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Wayne Henneke Finance SIGNATUR Memo to: Mayor & Council Date May 1.2, 1988 Re : 1987 Financial Statements The 1.987 Audit has been completed. Ann McIntosh of Pannell , Kerr, Forster will be present at the meeting to make the presentation to Council . Staff has reviewed the financial statements and has made the following observations. General Fund A) Cash increased $147,016 in 1988. This increase was mostly due to including the final tax allocation for 1987 which was received in January, 1988 in 1987 business. This was not done in 1986. Notice that Due from Other Governmental Units is down considerably from last year. That is where the tax settlement was recorded in 1986. B) Delinquent taxes are up $1,368 a 1.9% increase over last year. C) Fund Balance increased $48,252. Fund Balance would have increased more but the Engineering Services Fund, Evergreen Development Fund, and Silver Springs Addition Fund were closed to the General. Fund. One year before the City had a Storm Sewer Trunk Fund the revenues received from Storm Sewer Trunk Fees was deposited in the General Fund. In 1987 $22, 750 was transferred from the General Fund to the Storm Sewer Trunk Fund to put the revenues received in the fund they belong. D) Revenues were 1 .5% over budget during 1988. This was mostly due to charges for services. E) Expenditures were 1 .5% over budget during 1988. The City Administrator and I analyzed the over expenditures and was able to identify the reason they occurred. Procedures were established to try to keep over expenditures to a minimum. Special. Revenue Funds A) The Inflow - Infiltration Fund and the Sr. Center Operating Fund need analyzed and funding proposed for them. B) The Economic Development Commission Fund is in a negative cash position. The funds budgeted in the City's 1987 Budget to pay for their contribution to the E. D.C. was not enough to pay their share of operations for 1.987. At the next Council Meeting a request to fund the rest of the payment will be made. When this payment is made to the E.D.C. that fund will not be in a deficit position. Debt Service Funds The Debt Service Funds have improved over last year. Staff continually monitors these funds to keep them in a healthy cash position. The 1973 Improvement Bond Issue is in the worst condition mainly due to the amount of Green Acres. With the development of the north end this fund looks better all the time as the green acres are removed. The City may still have to consider supplemental levies in future years. Capital Projects Funds A) The Revolving Capital Projects Fund has a balance of $113,437. The Financial Statement has it listed a undesignated fund balance. This is not true because this money is mostly dedicated to pay the debt service payments on the City's Certificates of Indebtedness for Equipment. B) The Watershed Management Fund, Southeast Area Storm Sewer Fund, and the Henderson Drainage Project Fund have been closed to the Storm Sewer Trunk Fund in 1988. There is no reason to have multiple funds to accomplish basically the same thing. Proprietary Funds A) The Municipal Liquor Fund experienced an a 4.2% increase in total sales and a 5.5% increase in gross profit during 1988. The Liquor Fund transferred $23,800 to the General Fund. B) The Arena Fund out - performed its previous year. Operating income was 9.2% of sales up from 4.8% in 1986. Retained Earnings increased $8,848. The loss depicted as net loss was due to including depreciation expense. The next line down notice that depreciation is added back in. C) The Water. Fund operated at a profit during 1987. Retained earnings increased $8,069 which is a good recovery from a decrease in 1986 of $18,668. D) The Solid Waste Fund basically broke even during 1987 and even made a little money. The Financial Statement shows a loss of $316.00 being closed to fund balance but realize that $7,461. of that loss is depreciation which is not an actual expense but a booked expense. E) The Sewer Fund shows a large decrease in fund balance. This was mainly caused by an accounting change from last year by the auditing staff. Last year the balance owing to the M.W.C.C. on the payment plan authorized by Council on previous years flows was not included in the operating statements , this year it is . The Sewer Fund also has not received the $22,000 transfer from the Capital Projects Revolving Fund which was previously budgeted. This transfer will be made. In analyzing this fund, it looks in no worse shape than it was last year and may even be healthier. -1r AGENDA REQUEST FORM 9ITEM NO. 1.../ NAME: Larry Thompson DEPARTMENT: Administration May y 9, 1988 MEETING DATE: May 16, 1988 CATEGORY: New Business SU3JECT: Approve 1989 ALF Ambulance Budget EXPLANATION: Per Joint Powers Agreement REFERENCE MATERIALS/RESPONSIBILITY: Budget/Explanation - Kevin Raun REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Dan Siebenaler Police Ken Kuchera Fire SIGNATURE )720.1. MEMO TO: COUNCILMEMBERS SUBJECT: 1989 ALF AMBULANCE BUDGET DATE: MAY 10, 1988 Attached please find a copy of the proposed 1989 ALF Ambulance Budget, submitted for Council consideration as required by the Joint Powers Agreement. Please note that coverage will be increased while rates will drop from $3.25 to $2.75 per capita. The letter of correspondence from Ambulance Director Kevin Raun is relatively self explanatory. We will answer any questions you may have at the Council meeting. ere. 7/X:: Patric Akin Lal, y Tho son Mayor City Administrator cc: Dan Siebenaler Ken Kuchera Kevin Raun file a v ALF AMBULANCE • 1 9 8 9 BUDGET • .ff 4 ALF • AMBULANCE BALANCE SHEET 1988 : , .ADJUSTED :. 1989 1986 1987 �'it� ,', ACTUAL ACTUAL 't .BUDGET ESTIMATE : i , ASSETS Current assets t Cash 67,935 .199,933 'f= 106,'004 . 160,'820 , Accounts receivable, net 57,302 70,316 F 1.;77,348 85,082 Prepaid expenses 15,971 13,846 ,= 15, 231 `16,754 "` Total current assets $141,208 $284,095 ' $278,583 ' $262,656 Property, plant and equipment Machinery + equipment $154,253 $157,454 $240,204 $243,304 Less: accumulated depreciation (17,749) (35,539) {53,299) (86,029) Net equipment $136,504 $121,915 $186,905 $157,275 Total assets $277,712 $406,010 $465,488 $419,931 LIABILITIES AND RETAINED EARNINGS Current liabilities Accrued salaries $4, 626 $12, 014 $13,215 $14, 537 Accounts Payable 20, 082 7,929 7,929 7,929 Accrued interest payable 1,469 1,013 523 523 Bonds payable-current 47,500 47,500 47,500 Total current liabilities $73, 677 $68,456 $69, 167 $22,989 Long-term liabilities Bonds Payable $95, 000 $47,500 Retained earnings Designated 28, 301 58, 133 91, 173 Undesignated 109, 035 261,753 338, 187 305, 769 Total retained earnings $109, 035 $290, 054 $396, 320 $396, 942 Total $277,712 $406, 010 $465,488 $419,931 t , ALF AMBULANCE STATEMENT OF REVENUES AND EXPENSE 1988 1986 1987 ADJUSTED 1989 ACTUAL ACTUAL BUDGET ESTIMATE Revenues City support $159,000 $189, 787 = $170,433 $160,509 Township support 4,820 5,100 6,000 6,000 Service billings 273,381 360, 108 372,900 413,000 Miscellaneous 1,955 15,049 2,500 7,500 Interest 4, 066 4,607 2,875 2,875 Total revenues $443,222 $574, 651 $554,708 $589, 884 Expense Salaries full-time $187,461 $215, 189 $245,862 $323,482 PERA 7,799 8, 637 10,450 13,748 FICA 13,078 14,914 17,530 24,488 Hospitalization 10,447 12,540 14,700 29,700 Workmans Comp 14,753 10, 748 21,685 26,202 Office supplies 1, 048 536 1, 000 1, 000 Operating Supplies 2,924 1 , 172 1 ,000 1,000 Motor fuels 4,469 4,450 7,500 8,750 Lubricants 0 500 500 Clothing 3, 036 1, 311 3,500 3, 000 Oxygen 0 222 425 445 Equipment parts 1, 131 1,607 1,500 - 2,500 Medical supplies 570 3, 333 6,300 6, 600 Audit 0 0 500 600 Collection services 16, 645 13,000 17, 000 Professional services 1, 762 1 , 633 1 , 600 Use of personal auto 386 553 500 500 Print public information 548 136 210 220 Promotions 1, 244 650 685 Insurance 9,400 11, 185 12, 000 16, 000 Postage 0 100 100 Telephone 1 ,431 1,310 1 ,365 2,400 Contract equip repair 1, 218 58 500 500 Contract radio repair 705 1,260 1,400 Contract vehicle repair 3, 074 3,500 5,500 Contract linen 378 600 750 Data processing 212 306 150 250 Miscellaneous 184 0 0 0 Schools + conferences 195 1 , 074 2, 100 2, 200 Dues + subscriptions 336 317 500 500 Licenses and taxes 192 260 350 Uncollectible accounts 40, 895 54, 016 55, 935 61, 950 Interest expense 10, 890 8, 357 5,600 2, 613 Depreciation • 17, 749 17,790 17,760 32, 730 Total expense $331, 922 $393, 632 $448,442 $589, 263 Net increase/(dec. ) $111, 300 $181, 019 $106, 266 $622 A L F AMBULANCE ti WORKING CAPITAL , _ 1988w 1986 1987 ADJUSTED 1989 ; ACTUAL ~ ACTUAL sBUDGET '° ;ESTIMATE Current assets 'i k 'Dem#.} M ''- Current Cash $67,'935 $199,933 $186,004 $160,820 ?: Accounts receivable, net 57,302 ; 70,316 77,348 „ ,-`„,-,'„:',1,.035,,082 ` Prepaid expenses :'15,971 . ;13,846 15,231 x > �r{16.• . Total current assets $141, 208 $284,095 $278,583 $262,"656 t= gt Current liabilities Accrued salaries $4, 626 $12,014 . $13,215 $14,537 Accounts payable 20, 082 7, 929 7,929 7,929 Accrued interest payable 1 ,469 1,013 523 523 Bonds payable-current 47,500 47,500 47,500 0 Total current liabilities $73, 677 $68,456 $69, 167 $22,989 Total working capital $67,531 $215,639 $209,415 $239,667 CHANGES IN WORKING CAPITAL 1988 1986 1987 ADJUSTED 1989 ACTUAL ACTUAL BUDGET ESTIMATE Funds provided Net income $111 , 300 $181,019 $106, 266 $622 Depreciation 17, 749 17,790 17,760 32,730 Total funds provided $129, 049 $198,809 $124,026 $33,352 Funds applied Additions to fixed assets $2, 992 $3,201 $82,750 $3, 100 Debt retirement 47 , 500 47,500 47,500 Total funds provided $50,492 $50,701 $130,250 $3, 100 Net increase/(decrease) in worki $78, 557 $148, 108 ($6,224) $30,252 Working capital, January 1 (11 , 026) 67,531 215,639 209,415 Working capital, December 31 $67,531 $215, 639 $209,415 $239,667 BUDGET ASSUMPTIONS 1988 1986 1987 ADJUSTED 1989 ACTUAL ACTUAL BUDGET. z ESTIMATE POPULATION -1} �x "- w Apple Valley 26,920 28,538 29,109h -) 32,309 Lakeville 17,270 17,865 18,222 Y2O,783 Farmington 4,780 5,010 ;.5,110, 5,'°275 Total population 48,970 51,413 52,•441 x`�fi Fr» 58,'367 ',d ,� -- PER CAPITA COST $3.25 $3. 69 $3.25 c' $2.75 COST PER CITY -� Apple Valley $87,406 $105, 346 $94,604 $88,850 Lakeville 56,074 65,947 59,222 57, 153 Farmington 15,520 18,494 16,608 34,506 . $159,000 $189, 787 $170,433 $160,509 SERVICE BILLINGS Total transports 1, 158 1,357 1,356 1,475 Average revenue per call $236 $269 $275 $280 Total service billings $273, 381 $365, 033 $372, 900 $413,000 SERVICE BILLINGS For operations 334, 005 341,204 379, 960 Designated for future equipment replacemen 31, 028 31, 697 33, 040 $365, 033 $372, 900 $413, 000 i r . ADDITIONS TO FIXED ASSETS 1988 1987 ADJUSTED 1989 ACTUAL BUDGET ESTIMATE New Ambulance Chassis $22 `000q ` "Module �� � 40,000 Telecommunications equipment • Radios/telephone 6,500 ,k Portable radios (2) , ` 2,400 Pagers (2) Defibrillation/monitor Life Pak- 5 8,500 Miscellaneous equipment for new ambulance 5, 750 Equipment TOTAL ACQUISITION OF EQUIPMENT $0 $82,750 $3, 100 I AGENDA REQUEST FORM • ITEM NO. NAME: Larry Thompson DEPARTMENT: Administration t /0 DATE: May 10, 1988 CAy„--sem MEETING DATE: May 16, 1988 CATEGORY: Miscellaneous SU3JECT: Acting Sergeant's Position - Salary EXPLANATION: Per Council request, I am recommending the Acting Sergeants salary be increased. REFERENCE MATERIALS/RESPONSIBILITY: Recommendation - Larry Thompson REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Dan Siebenaler Police Wayne Henneke Finance SIGNATU, I 1 MEMO TO : Larry Thompson , City Administrator SUBJECT: Acting Sgt' s Position DATE : April 26, 1988 I have received your memo of April 25th. I can see your point in not wishing to raise the pay of an Acting Sergeant above that of the actual position. I would like to amend my earlier recommendation to set the wage of the Acting Sgt. at $15. 33/hr . I have discussed this with Officer Warren Steigauf and it is acceptable to him. I would also request that this rate be retro-active to April 1 , 1988 . Thank you for your prompt consideration. 13:12)- . : ! 1, Daniel M. Siebenaler Acting Chief of Police DMS/mw MEMO TO: MAYOR AND COUNCIL SUBJECT: ACTING SERGEANT'S POSITION DATE: MAY 10, 1988 I have reviewed the aforementioned and concur. V Lar�Thom son City Administrator A AGENDA REQUEST FORM ITEM NO. th?Oredtir 1619 / cwur';'9 NAME: Phyllis Kelly DEPARTMENT: Council DATE: May 13, 1986 MEETING DATE: May y 19 1986 CATEGORY: Add On SUBJECT: Update - CATV Meeting EXPLANATION: See attached REFERENCE MATERIALS/RESPONSIBILITY: Update - Phyllis Kelly REFERRED TO: (NAME) DEPARTMENT: aL)9 / SIG ATURE' May 14, 1986 To: Mayor Pat Akin Councilmember Leon Orr Councilmember Don Mayer Councilmember Gale Sprute From: Councilmember Phyllis Kelly Subkect: Cable Television Meeting I, attended the second meeting of the Cable Television Meeting Monday, May 12, 1986 at Metro Cable, to discuss the future of Public Access Channel 6. Metro Cable is asking the communities they serve with Public Access Channel 6 to help fund increased programming and to bring the different franchise requirements of the individual cities for public access on an equal level for all communities. The goal is to continue to grow and to better realize the full potential of a community television channel for all communities and to meet unique needs in the cities Metro Cable serves. Apple Valley and Lakeville currently have programming done by coordinators working with and being paid by the two cities, as well as Metro Cable. The two reporters charge a portion of their time to the cities for actual time spent in preparing the programs. Lakeville has Police Update, Council Update and once a month City Limits. Apple Valley has the Toastmasters of Apple Valley and Apple Valley Police Report. There are currently the following number of subscribers in the four cities, as of May 1, 1986. Farmington 562 ' Rosemount 602 Lakeville 2, 271 Apple Valley 3, 890 A preliminary budget was discussed, however will be re-done after our discussion. The city of Lakeville pays their reporter from the franchise fees collected from Metro Cable. Apple Valley does likewise. It was noted that Farmington has the least number of subscribers, and if we would participate we would use a formula that would be fair according to the number of subscribers in each of the four cities. Cable Television Meeting Page 2 Farmington' s franchise agreement returned $3,324 to the city, which is 3% of the gross, according to Frank Woytek. In a very preliminary„>,.discussion we discussed 34per subscriber per month which would amount to about $3,000 a year. Lakeville, Apple Valley and Rosemount would be higher due to the increased number of subscribers in those communities. There would also be a certain number of programs per month guaranteed. These would be for public access. There is currently an Access Club of which all subscribers to Metro Cable are members . It is hoped that with these people they could help with some of the shows , as well as community organizations. Government and police news would be considered another segment from the public shows. It was stressed that we must delineate the difference between the government and public shows . Government and police would have to be considered in one category and public in another. There would be many activities in Farmington that could be filmed and produced into programs, such as .M.ountain Dew Days, before and during; scouting activities clubs, Chamber of Commerce, Senior Citizens, and the list could go on and on. These would all be public - of interest to John Q. Public. With the contributions from the four cities, like a joint powers agreement such as the ALF Ambulance, a coordinator, manager, production manager, workshop consulting person and eablecaster could be hired on a part time basis to assist with the expanding public access. There would be a board of directors who would oversee this endeavor, such as the ALF ambulance group. They could be council representatives, or a ,person at large from each city. Pat McGarvey, Lakeville City Administrator is to contact the city of Bloomington to see what type of a non-profit agreement they use in their Public Access Channel , so that all liabilities would be covered. I would appreciate your feelings on participation in this four city agreement, so I can report back to Frank Woytek this week, so when he . revises his budget he will know how many cities have an interest in expanding Public Access Channel 6 for their residents.