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HomeMy WebLinkAbout08.15.88 Council Packet AGENDA COUNCIL MEETING REGULAR AUGUST 15, 1988 1. CALL TO ORDER a. Appointment of Councilmember 2. APPROVE AGENDA 3. APPROVE MINUTES a. July 26, 1988 b. August 1, 1988 4. CITIZEN'S COMMENTS 5. PUBLIC HEARINGS a. 7:15 P.M. - Amend PUD for Dakota County Estates and Review Dakota County Estates 5th Plat b. 7:30 P.M. - Add Day Care Centers as Permitted Use in the A-1 & A-2 Districts 6. PETITIONS, REQUESTS AND COMMUNICATIONS 7. ORDINANCES AND RESOLUTIONS a. Adopt Resolution Appointing Election Judges for Primary Election 8. UNFINISHED BUSINESS a. Appoint Acting Mayor b. Fire Station Leakage 9. NEW BUSINESS a. Reitz Building - Municipal Services Bill Adjustment Request b. Assignment of Deputy Treasurer Status to Finance Director c. Begin Process of Becoming Minnesota Star City 10. MISCELLANEOUS a. Clarification of City Administrator's Position in Personnel Policy b. Police Chief Selection - Clarification 11. CONSENT AGENDA a. Capital Outlay Request - Police b. Resolution Waiving the 60 Day Waiting Period of a Gambling License for the American Legion c. Approve Payment of Bills 12. ADJOURN 13. ADD ON a. Schools and Conference Request - Senior Center b. Donation - Senior Center c. Solid Waste Coordinator Position - Appointment d. Farmington Mall - Dakota County HRA Redevelopment District MEMO TO: MAYOR AND COUNCIL SUBJECT: AGENDA ITEMS - AUGUST 15, 1988 DATE: AUGUST 11, 1988 la. Self explanatory 5a. Planning Commission Agenda Report and minutes, memo, original plat and proposed plat enclosed. b. Planning Commission Report and Minutes of July 19, 1988 attached to 5a package. Also agenda report of July 21, 1988. 7a. Proposed resolution. 8a. Self explanatory. b. Memo enclosed. 9a. Memo enclosed. b. Memo enclosed. c. Memo and attachments. 10a. Memo enclosed. b. Memo enclosed. lla. Request/Memo enclosed. b. Proposed resolution/application c. Copy enclosed. 13a. Request enclosed. b. Memo enclosed. c. Memo/position descriptions enclosed d. Memo/resolution enclosed. Larry Thompson City Administrator cc: Department Heads file AGENDA REQUEST FORM ITEM NO. ii(a, NAME: Larry Thompson t44 "-6 DEPARTMENT: Administration <*gt: =SgE-2 DATE: August 8, 1988 MEETING DATE: August 15, 1988 CATEGORY: Call to Order SU3JECT: Appointment of Counailmember EXPLANATION: Self Explanatory REFERENCE MATERIALS/RESPONSIBILITY: REFERRED TO: (NAME) DEPARTMENT: SIGNATU " AGENDA REQUEST FORM ITEM NO. NAME: Ken Ken Kuchera DEPARTMENT: Fire 2t, b DATE: August 8. 1988 MEETING DATE: August 15, 1988 f-12) ''' 'j CATEGORY: Old Business SU3JECT: Fire Station Leakage EXPLANATION: Determine course of action to correct problems dating back to September of 1985. REFERENCE MATERIALS/RESPONSIBILITY: See attached correspondence REFERRED TO: (NAME) DEPARTMENT: SI NA URE k' AGENDA REQUEST FORM ITEM NO. NAME: Larry Thompson DEPARTMENT: Administration k — t k- -- DATE: April 14, 1988 1. c tc: t b MEETING DATE: April 18, 1988 a-' i, CATEGORY: Add On 7- SU3JECT: Fire Hall - Moisture Problem EXPLANATION: Discuss moisture problem at Fire Hall - potential action REFERENCE MATERIALS/RESPONSIBILITY: Explanation - Larry Thompson REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Tom Kaldunski General Services John Manke Building Inspections Ken Kuchera Fire 44 SIGNATU. MEMO TO: MAYOR AND COUNCIL SUBJECT: LEAKAGE AT FIRE HALL DATE AUGUST 11, 1988 Last April the City directed staff to attempt to resolve the water problem at the Fire Hall. I have enclosed the following information relating to the issue: 1. Memo requesting council direction dated 4/14/88. 2. Letter from sealant application dated 6/28/88. 3. Memo from Grannis dated 5/4/88 As you may note the sealant contractor reapplied sealant and tested the results during May and June. It is his opinion that the problem is with construction and not the sealant. As you may note the letter was addressed to the architect on June 28, 1988. The City did not receive a response during July and I finally called him on 8/9/88. He indicated that he would contact the contractor to schedule the repair of the joints. My major concern regarding this whole issue is that the problem does not appear to be serious, but I feel the city is not receiving any priority and very little consideration in this matter. It appears that without the urging of the City, very little would be accomplished, and if orders are given, the City is not informed. It is my recommendation that in order to resolve this issue, it be turned over to the City Attorney. 417 Larry Tho pson City Administrator LT/kf cc: Ken Kuchera Dave Grannis Tom Dunwell File MEMO TO: MAYOR AND COUNCIL SUBJECT: FIRE HALL -WEATHERPROOFING DATE: APRIL 14, 1988 The City Council released the final retainer for the Fire Hall construction on March 3, 1986 upon recommendation of the architect. After the retainer was released, certain design construction defects were noticed - most notably: a. Garage door panels lifting. b. Garage floor sealing wearing off. c. Overhangs rusting. d. Miscellaneous trim, paint and sheetrock repair. e. Break-off block sealing. The first three items were repaired, but we have continued to have a problem with the sealing of the break-off block, particularly by the radio room and offices. The contractor, subcontractors, architect, fire department representatives and I have met on numerous occasions to try and resolve the leaking. The building has been repainted and resealed, but further testing last Fall revealed that there still is a moisture problem. While the contractor and architect have cooperated and have acknowledged that it is their problem, and the City is not responsible for the repair, I feel the problem has dragged on for some time, and feel the Council should officially address the matter. The Fire Chief and I will be meeting with the architect, contractor and sub- contractor Friday afternoon to discuss the matter and set a schedule for repainting and resealing the building. This matter will be on the April 18, 1988 regular meeting for discussion. 4'7 Larry Thompson City Administrator cc: Ken Kuchera Dave Grannis file Tom Dunwell IWs t��BROCK WHITE _ .. w.. . .'. 2575 KASOTA AVENUE ST PAUL,MINNESOTA 55108 612/647-0950 'June 28, 1988 Mr. Tom Dunwell Buetow & Assoc ., Inc . 2345 Rice St. , Suite 210 - -St. Paul,-MN_ 55113 Re:• Fire Station Farmington , MN De?r .` Toms The following is a summary of the further remedial" and testing -work we _. have done at the above building since our last meeting there. 5/18/88 - Re-applied Hydrozo Clear 16 and did more caulking at the mortar joints. 6/8/88 Directed water spray at south elevation to hit both the chief's office and the one adjoining ( including the bare interior wall patch) . This spray hit the cap flashing , the - -fluted block, window_ head, glass area and window sill. �: The spray was begun at 11 :30 a.m. and ran until 7: 00 ;p.m. `No moisture penetrated either at the interior window soffit 'tor - at the exposed patch . _ Also at 11:30 a.m. , water spray was. directed at the 'southeast - corner of the radio room. p y Thins ra hit the' -capflashing, -- fluted block and window head . The hose was blown down ;before 2: 00 p.m. . it was then re-set and by 5: 00 p.m. water . was leaking in . 6/10/88 In order to isolate the source of moisture infiltration at the radio room, the cap flashing was sealed off with poly sheeting and duct tape . A water spray was begun at 11 :30 a.m. which hit the flashing and ran down the fluted block. It dripped off the window head and then hit the lower glass area and window sill. By 1 : 15 p.m. water leaked in at the window head . There was no moisture at the exposed interior wall surface. PROVIDING CONSTRUCTION SPECIALTIES FOR THESE MIDWEST LOCATIONS: SL Paul,Minnesota Eden PrairieMinnesota Rochester, Minnesota Bismarck, North Dakota Karoo. No-th Dakota � ; Continued page 2 6/15/88 - Spray set to strike window head only, without hitting block. Begun at 8: 30 a.m. . By 9: 30 water was leaking down the corner window mullion . The soffit and interior block surfaces were dry. At 12: 36 the spray was changed to hit the block. By 3: 00 p.m. there was moisture on the interior block surface 4nd dampness at the soffit ( there was no longer leakage down the mullion ) . • 'Jerry Bauer of the City of Farmington and I noticed gaps in the caulk ioint .between the window frame and the wall , which could explain the leakage at the window-head . Also, --some of the-mortar joints on the - east elevation of the radio room still look open , which would explain the leakage at the upper wall and soffit. By masking off the flashing we definitely showed there were other sources of entry, but did not completely rule out the flashing itself as a problem. Ton,, based on all of the above I would recommend some re-caulking at the window frame and some more work at the joints. (Another application of Hydrozo could add just enough additional weight to pull the wall down ! ) The problems at the south elevation appear to be solved , but it is unclear whether the additional Hydrozo or the additional caulking at the mortar joints did the job. It makes sense to me to treat the obvious voids at the east wall . I don 't see how throwing more Hydrozo at it would help - it must have five or six coats by now. If you have any questions on the above, please let me know. Yours very truly, WWJ.'J. Stanton P.S. I will be on vacation through 'July 5th . • cc: Mr. Ken Kuchera c/o City Hall 325 Oak St. Farmington , MN 55024 - Lehn Straub Hydrozo Coatings Pox 80879 Lincoln , NE 68501 AGENDA REQUEST FORM ITEM NO. qa. NAME: Gale Sprute DEPARTMENT: Councilmember DATE: August 9, 1988 MEETING DATE: August 15, 1988 CATEGORY: New Business SU3JECT: Begin process of becoming Minnesota Star City EXPLANATION: Self Explanatory REFERENCE MATERIALS/RESPONSIBILITY: Discussion REFERRED TO: (NAME) DEPARTMENT: SI N TUBE ljP.4/444(A6 MEMO TO: MAYOR AND COUNCIL SUBJECT: STAR CITY DESIGNATION DATE AUGUST 11, 1988 Councilmember Sprute has requested that the council consider establishing Farmington as a Star City. This matter was discussed previously, but the council did not take action. Farmington cannot be designated as a Star City without council support. In the interim the EDC has been following the "Star City" process under the title "We Build Farmington", because the process would be beneficial to Farmington. Enclosed is a news release on the Star City Program and status report of the "We Build Farmington" program. As you may note, much of the work has been accomplished, but the remaining items would carry an expense (approximately $10,000) . Councilmember Sprute has requested the council discuss this matter, and if there is favorable sentiment, place it in the 1989 budget for consideration. 4%.% Larry Thompson City Administrator cc: Robert Williamson Wayne Henneke File ,. - , . .. . .. ,...A. - .:' - From the des .-_- k o/ Bather ize t LaDonna Riste DEA Member Services F xis.Now! �� *. • 463-7134, Ex'!. .. ,-!.‘,..232 ` �` 4 �, yr l" -�' ,? ,-yam 's,� e y; .%,..,1709.',„„ .,1 )rte FN -'•- Y .e �r 1 i t K Ott.-0-',10.41‘,W.,." - /, . �,. , • •- Ma,�. i'!5�y R [. '4> '344' 3 ?rj y.7A. , ;.. .'a ". Y , . �, •+�" yam• R4�. '... ti S 4� +at--: lik, {c.; s.47,1?.7�pan. ' Y 1.`''''F , , ,.." _ �,' k ,�# ..i 5 41e-,- _�.�i i°: .411,',..''''.. ! r ' tr y. s ''-,.'i,4',':'' ';',:4- �,yy s„ rT >.. M yi 'Ye tY A'•' t 10 i +,c()-(;,riti) f, Ai 3/ j 4 4, ../ io -iu- aits3 gze,hto 7 8 dci9 aia ifie /9* lel,/ 9i 1/10-1- aA-e- 4' -YY'i2A4AAr'- /...tm„..) )//iia....x249,40 4 cis,..ne byge,,,,) elle (9,44., . A., e61-rnItidi9- DAK A ELECTRIC ASSOCIATION 4300 220th Street West Farmington, Minnesota 55024 * - gdt WE BUILD FARMINGTON UPDATE & PROGRESS REPORT PAP T" The "We Build Farmington" is patterned after Star City. It contains the necessary steps each community must perform in place in order to attract industry. 1. Make up an organizational flow chart telling how the city and chamber fit into the "We Build Farmington" project. 2. Set up subcommittees to work on various programs discussed in one and five year plans. (The EDC was set up to include all entities working together. Sub committees are the Beautification Committee and Retail Partnership. ) 3 . Community Development Profile is to be sent in to the state each year. (Ours was done last year and reviewed by EDC. They decided the information was still consistent and will review it again in 1989. ) 4. Develop a five and a two year plan of action. (We are in the second year of our two year plan and the five year plan is considered as long range in the outline. These goals were developed from a town meeting open to the public. ) For the two year plan, define activities to meet goals and be very specific; , assign a time line and individual to be in charge. 5. Labor Survey - This was conducted in cooperation with the school district. Results were compiled by the state and a student at the university is in the process of interpreting these results. The labor survey is to be done every three to five years. It may be updated by asking businesses what their prevailing wage is and what benefits are presently offered. These are two main things an industry will ask before coming into a community. 6. Capital Improvement Program - Farmington has not worked on this recently and this is one area in which the Farmington Futurists Committee has the resources in place to work on a good plan for our community. 7. Fact Booklet - A booklet is to be compiled giving total information about the community. Community data should include: Labor Force (taken from the labor survey) Parks System Water/Sewer/Utilities/Streets in place Medical Facilities Existing Industries • I Revolving Loan Funds/Capitol & Financing Training Available 8. Community Brochure - This brochure is to be a summary document of the Community Fact Booklet. 9. Slide presentation or video - After the five and two year plans are done, the video/slide tape is to tell what the community plans are for the future. (What is the focus of the community) . 10. Business Retention Survey - The purpose is to get a feel of what the needs of existing businesses are and if there is any way we can help them to expand in order to keep them in the community. This is the second year that we have used this survey in Farmington. The interviewers are to complete surveys by the end of June. LDR/mac StarCity �, , . r � , , , An EconomicStrategyk � i{ Tracy and Hutchinson have recently _. Rosefelt said the Star City program is0,4 joined a growing number of Minnesota one of the most effective tools a commu- ROSEFELT STERN cities working, through the Star City nity has to improve its economic base. program,toward strengthening the eco- "By participating in the Star City nomic base of their communities. program,"he said, "communities learn cated somewhere else:' "The Star City program provides a the skills necessary for attracting new Since Tracy became involved in the framework in which cities can develop business and retaining existing busi- Star City program, this problem has and market an economic development nesses." been alleviated. program tailored to meet the specific Audrey Koopman, Tracy city clerk, "We now know what Tracy has to of- needs of the city," according to Harry said these skills have played an impor- fer businesses and, as a result, we are Rosefelt, director of development re- tant role in attracting new businesses to currently finalizing negotiations with a sources for the Division of Economic her city. manufacturing firm interested in locat- Development. "In the past,"said Koopman, "busi- ing a plant in Tracy," explained Koop- "The recent designation of Tracy and nesses have shown interest in Tracy,but man. Hutchinson as Star Cities," said Rose- when we were asked about what the city To become Star City designated, a felt, "exemplifies the ability of citizens has to offer in terms of labor force, loan city must complete 11 steps that begin across Minnesota to work together to re- programs and industrial sites, nobody with the establishment of an organiza- establish economic stability within their could intelligently answer these ques- tion responsible for the community's ec- community." tions, and, as a result, businesses lo- onomic development and created by a local unit of government through a reso- November 1984 lution. MINNESOTA Rosefelt said this is the crucial step in the process of becoming a Star City. "This is a people-oriented program that requires intense dedication to complete A Publication of the Division of Economic Development STAR CITIES Turn to P.4 St. Paul Firm �v I '' .• w_ yam' :. .'. .•� a-ani,, . ). ,1r.39....A Teams Workers, `*, F . r . fi r , -: " .'c t Private Industry , ^ 1 '' 1..1 Chances are,few people could tell you - "' =;� -+► � what industry is housed in that con- __7.4�.4 -;- . . 1, _. Az. verted warehouse on Pelham Boulevard I ' in St. Paul. But the role this industry } z l x '� L plays in Minnesota's social and eco- � `�_ '"k�. � '""� � �,,, � nomic systems cannot be underesti- " - *` '� �, �_ mated. "" t� �" By providing jobs for the handi- �F�` _ r '' R �: capped rd-to-employ and refugees, esota Diversified Industries - q, -..._ (MDI) has played an important role in °' ,, preventing the loss of jobs in Minnesota, MINNESOTA DIVERSIFIED INDUSTRIES which, in turn, has reduced the cost of Currently employs 500 people some social assistance programs and, at the same time, generated income tax industries by contracting for services, DuRand said this commitment is re- revenues that otherwise would not have such as assembly of electronic parts. fleeted in a recent contract awarded to been collected. DuRand said these services in Third MDI by A.D.C./Magnetic Controls of John DuRand, president of MDI, World nations, where many companies Minneapolis which totaled $1.75 mil- said MDI's success,along with other af- send this type of work,would reduce the lion for assembly of electronic jacks. firmative industries in Minnesota,is the cost by about 50 percent. "A.D.C. could have contracted the result of a partnership that has devel- "But in Minnesota, there is a strong work to a Third World nation, which oped over the past 20 years with private social conscience among the private sec- would have substantially reduced their industry in Minnesota. tor that is based on the belief that every- DuRand said private industry has one should have the chance to contrib- MDI committed itself to utilizing affirmative ute,"said DuRand. Turn to P.2 • MDI $3.3 Million MINNESOTA Continued from P.1 Awarded to cost,"said DuRand."But,the company not only gave us the contract, they also MN Businesses supplied most of the equipment needed A newsletter of the Division of to assemble the jacks." The Minnesota Department of En- Economic Development, Min- The history of affirmative industries ergy and Economic Development nesota Department of Energy began in Minnesota in 1964. Up until awarded$3.3 million in loans to Minne- and Economic Development, then, MDI had been a vocational sota businesses in September. designed to publicize Minneso- school, but changes in federal and state The loans, financed through the sale ta's wide range of resources and funding laws altered MDI's mission of U.S. Treasury Bonds, State Indus- economic opportunities and to from being a vocational school to a serv- trial Development Bonds and alloca- aid in promoting economic ex- ice industry. tions from the State Legislature,provide pansion. Published ten times "Since then, the major theme that long-term,low-interest financing for the per year, with combined issues governs all activities of the affirmative purchase of fixed assets, explained Ed in June/July and December/ industries is the growth of self-suffi- Meyer, deputy commissioner of the Fi- January. ciency for both the corporation and the nancial Management Division. individuals it employs," said DuRand. Meyer said these loans, such as the - Vol. 1 No.3,November 1984 "Gaining self-respect, dignity and ac- Minnesota Fund and Opportunities ceptance from society is directly related Minnesota Incorporated (OMNI), are Editors are welcome to excerpt to our ability to contribute in some beneficial to the state because they pro- for news articles or reprint en- meaningful way to the well-being of so- vide financing for the expansion of new tire articles. No permission is ciety." and existing businesses that in turn cre- required, but we would appre- Today,MDI is the largest affirmative ate employment opportunities for Min- ciate credit for the article and a industry in Minnesota. DuRand said nesotans in a wide range of occupational copy of the publication. gross revenues this year will be $5 mil- fields. lion, 16 percent of which will come from The$3.3 million awarded in Septem- Bulk postage rates paid at St. government assistance.Since 1972,gov- ber will provide financing for five busi- Paul,Minnesota. ernment assistance has been reduced by nesses and will create 175 new jobs. 56 percent.Of the$5 million in revenue Since the beginning of the 1985 fiscal Prepared by the staff of the Di- MDI will collect this year, 78 percent Year that began July 1, the departmentartment vision of Economic Develop- will come from contracts with coin an- has awarded$18.3 million in loans to 20 ment Marketing Office, 612/ ies such as Sperry, Medtronic, 3M and p 1'Y+ businesses, resulting in the creation of 297-1300. Philatelic, a division of the U.S. Postal 973 new jobs. Service. DuRand, along with his brother, Lance, "literally wrote the book"on af- Ethics, Values �a°"w, firmative industries. Published in 1977, � `- DeparNtnzenL of Energy the book has provided other states and Center Established and Economic Development nations around the world with a model 900 American Center for developing their own affirmative in- The College of St. Catherine in St. 150 East Kellogg Boulevard St.Paul,Minnesota 55101 dustries. Paul has recently established a Center "The success of affirmative industries for Ethics, Responsibilities and Values in Minnesota demonstrates that the in- to help individuals address ethical prob- terests of people who are handicapped lems in the workplace. and the interests of private industry are Dr. Anita Pampusch, acting prem You on Our complementary,"he said. dent of the college,said the center's pro- Subscription List"! Since 1964, MDI's workforce has grams have been designed to address grown from 14 to 500 employees with an such issues as organization values and We would like to expand our mailing annual payroll of$2 million. the ethics of the changing marketplace. list for Minnesota Magazine to include Although the curriculum and pro- every person in business and govern- gram development will take three years ment interested in Minnesota's eco- STRONG JOB GROWTH to complete, the center will begin offer- nomic development. ing workshops next spring. The number of people employed in For more information, contact the If you would like to receive a copy of Minnesota increased 26.3 percent be- college at 612/690-6045. Minnesota Magazine 10 months each year,or know someone you feel would be tween 1972 and 1983. The employment interested in being placed on our mail- increase nationwide was 22.1 percent. INVOLVED CITIZENRY E ing list, send the name and address to: Since 1976, Minnesota has had the Minnesota Magazine, Economic Devel- TRANSPORTATION LEADER highest percentage of registered voters opment Marketing Office, Minnesota Minnesota ranks 21st in population in in the country. Since 1972, Minnesota Department of Energy and Economic the U.S., yet ranks sixth in total road- has constantly ranked first or second in Development, 900 American Center way mileage,fifth in railroad track mile- the percentage of voting-age population Building, 150 E. Kellogg Blvd., St. age, and fourth in the number of pub- casting ballots in elections for presiden- Paul,MN 55101. licly owned airports. tial electors and U.S.representatives. Biomed Industry, Academics Joined Experts Named to Task Force in Appointment YBiotech Stud Begins Dr. Marilyn Bach, a member of the University of Minnesota faculty, has Governor Rudy Perpich has an- Members of the task force include the pounced the appointment of an 11- following University of Minnesota staff: been named associate director for the member Governor's Task Force to study Dr. Neal Vanselow, vice-president for new Office of Biomedical/Health Sys- and assess biotechnology in Minnesota. health sciences;Dr. Ashley Haase,pro- tems of the Minnesota Department of The task force will report early next. fessor and head of the Department of Energy and Economic Development. _ year on the status of biotechnology in Microbiology; Dr. Richard Caldecott, The appointment, which will last for Minnesota that will in- special consultant to the `president for one year, was announced by Governor dude future prospects technology transfer; Dr. Victor Bloom Rudy Perpich and Dr. Neal A. Vanse- for the field and steps ' ''` field,professor and head of the Depart- that the state can take ment of Biochemistry and director of the low,vice-president for health sciences at 4 4, the university. to foster new develop- a^' <_ Biotechnology Research Center; and ments. �� i `' Dr.Eugene Allen,dean of the College of Since 1979, Bach has been associate Biotechnology is �.,! Agriculture. professor in the Department of Labora- generally regarded as Other members are Dr. John Frey, tory Medicine/Pathology and Center molecular biology, ge- professor and head of the Department of for Health Services Research at the uni- netics, immunology Biology,Mankato State University; Dr. versity. She has also performed policy and enzymology. KHALIFA John V.Luck,senior vice-president and studies for the National Institute of Products produced by biotechnology in- technical director, General Mills, Inc., Health and was a fellow in science and dustries include improved methods to James Ford Bell Technical Center; diagnose and treat disease,better meth- Whitney A. McFarlin, vice-president, public policy at the Brookings Institute ods of cleaning up the environment and Pacing Systems Group, Medtronic, in Washington. new advances in agriculture. Inc., Minneapolis; Lee Berlin, chair- Perpich said the appointment of Bach "I believe Minnesota is a leader in man and chief executive officer. LecTec will help to build more bridges between these fields, but we cannot be compla- Corporation,Minnetonka;State Repre- cent," Perpich said. "We need to assess sentative Phyllis Kahn, Minneapolis; government, industry and academic leaders. what we have in Minnesota,and let both and Jayne Khalifa(ex-officio member), citizens and government leaders know director, Governor's Office of Science The Office of Biomedical/Health what is needed to stay in the forefront of and Technology,St.Paul. Systems, headed by Michael O'Don- biotechnology." nell, a special advisor to the Governor, was established to develop and promote health-related industries in Minnesota. Perpich has spoken frequently of his Dayton Selects Five Additional Sites I desire to promote Minnesota as a head- .'/�_j quarters for medical care,along with re- in State se Zone CompetitionEnter ri search and manufacturing of high-tech p equipment. Mark B. Dayton, Commissioner of Zone may use the tax credits for new or "In my travels to Europe and Asia, the Department of Energy and Eco- existing businesses anywhere in the and in the contacts made by our interna- nomic Development, has selected five same city in which the zone is located. tional marketing professionals, it is additional sites in Minnesota to be des- Since 1983, the Minnesota Depart- Minnesota's reputation in the medical ignated as Enterprise Zones. ment of Energy and Economic Develop- and high-tech fields that is recognized," Individual cities that received Enter- ment has created 16 Enterprise Zones Perpich said. prise Zone designation are Little Falls, that over a five-year period will provide Crookston and Montevideo. Under a a total of$36 million in credits to busi- joint powers agreement, Hibbing, Bab- ness. bitt,Aurora,Hoyt Lakes and Silver Bay received Enterprise Zone designation 97 EDUCATION SOURCES and, under the same agreement, so did The Minnesota higher educational Grand Rapids, Bovey, Deer River and system includes the University of Min- Bass Brook Township. nesota in the Twin Cities and four 33 state-su Minnesota's Enterprise Zones are dif- branches, pported area voca- � it* , 1 r ferent from those of other states because tional-technical institutions,7 state uni- they allow two options in how state tax versities, 23 private four-year colleges credits are utilized: an Enterprise Zone and universities, 20 community col- ) designated as competitive may use tax leges, 4 private junior colleges, 1 public / \ credits only for new businesses locating and 2 private law schools, and 2 public BACH O'DONNELL within the zone; a border Enterprise medical schools. Star Cities Program Grows to 21 Continued from P.1 Prior to pursuing Star City designa- overcome economic hurdles, and en- the remaining steps of the program," tion, representatives of the city are re- ables them to determine the legality of a said Rosefelt. quired to attend a yearly conference. plan put forth to a city by an investor or The purpose of the conference is to pro- developer. Once the community's organizational committee has been formed, the com- vide these representatives with a com- Once a city has achieved Star City mittee must draft a five-year plan and prehensive overview of the Star City designation,it must annually review the strategy for economic development and program and to allow them the opportu- economic needs of the community in or- complete a one-year action plan that de- nity to listen to and discuss economic der to maintain its Star City status. fines specific activities to be completed. problems with experts from around the "This recertification helps to insure that United States and representatives of cit- a dialogue is maintained among various When this has been done, the com- mittee assesses the community in a writ- ies that have Star City status,said Stern. groups within the community," said ten profile that includes such items as "These experts provide information Rosefelt. population,transportation,government on important areas such as real estate Since the incorporation of the Star structure educational facilities and lo- analysis,economic development financ- City program, 21 cities have achieved cation, and types of industries located ing and credit analysis," explained Star City status and 51 are in various within the community. In addition, the Rosefelt. "During the upcoming fiscal stages of completing the program. committee must complete a labor sur- year,our department will be focusing on "It's exciting to see an increase each vey, produce a slide presentation of the this type of service,"he said. year in the number of cities taking an ac- community, publish a marketing fact Rosefelt said this aspect of the pro- tive role in the economic development of brochure for potential developers and gram is vital because it provides city rep- the community,"said Rosefelt. industry, develop an annual survey of resentatives with the skills necessary to community industries to determine their expansion/relocation plans and their Give Workers Free iParkm. g Permit legislative concerns, and, finally, the city must successfully market its eco- The Minnesota Department of Natu- "By encouraging the use of state nomic program to an industrial client. ral Resources has the perfect gift idea parks, employers feel they are contrib- To assist communities in the success- for the employee who enjoys outdoor ac- uting to the physical and mental well- ful completion of their program, the tivities:a 1985 Minnesota State Park ve- being of their employees,"Chiat said. Minnesota Department of Energy and hide permit,providing access to Minne- The permit, $10 for Minnesota resi- Economic Development provides coun- sota's 64 state parks. dents, $15 for non-residents. may be seling services and seminars throughout "Minnesota's parks are among the purchased at any state park. Or. send a the year. best in the nation for activities such as check payable to "Minnesota State "The counseling services we provide fishing, hunting, boating, skiing and Treasurer" along with mailing instruc- to cities is targeted toward assisting cit- sightseeing," according to Bill Chiat, tions to PERMIT, Division of Parks ies in the development of their five-year public information officer for the DNR and Recreation, Box 39 Centennial plan,as well as explaining financial pro- Division of Parks and Recreation. Building, St. Paul, MN 55155. For grams offered by the State of Minne- Chiat said there has been a steady in- more information, call 612/296-4776 or sota," explained Bob Stern, Star City crease in the number of employers giv- toll-free 1-800/652-9747. coordinator. ing permits to their staff as holiday gifts. MINNESOTA, Rate Department of Energy U.S.Postage le PAID and Economic Development Permit No.171 St.Paul,MN 900 American Center 150 East Kellogg Boulevard St.Paul,Minnesota 55101 .. .. I i (t t.!r:I N AlC,F 5 7r F.T.r;F. dic 1.11 AGENDA REQUEST FORM ITEM NO. jal? NAME: Larry Thompson XA%AL,:—/ DEPARTMENT: Administration ALA./LA.0.—d (9.0121A°.. DATE: July 22, 1988 MEETING DATE: August 11 1988 CATEGORY: Miscellaneous SU3JECT: Clarification of City Administrator's Position in Personnel Policy EXPLANATION: REFERENCE MATERIALS/RESPONSIBILITY: Memo/Larry Thompson REFERRED TO: (NAME) DEPARTMENT: S I G NATU C�E MINUTES COUNCIL MEETING REGULAR JANUARY 17, 1983 1 . The Mayor called the meeting to order at 7:00 P.M. Present: Mayor Akin, Councilmembers Cook, Kelly, Orr, Sprute Absent: None Also Present: Acting Administrator Henneke, Attorney Gorgos, City Engineer Rosene 2. It was the consensus of the Council to approve the January 3, 1983 City Council minutes as presented. 3. There were no department head comments. 4. Motion by Cook, second by Kelly to designate the City Attorney to represent the City at a January 20, 1983 meeting regarding the location of horse-racing facilities in Dakota County. The Acting Administrator was designated as the alternate representative. APIF, motion carried. 5. The City Council discussed the Storm Water Management Plan with the City Engineer, Bob Rosene. The City Engineer will be presenting the City Council with further information at a future Council meeting. 6. The City Council discussed Commercial Excavations with the City Engineer. Motion by Akin, second by Orr to make application for a grant with the Metropolitan Waste Control Commission for rehabilitation of the inflow/infiltration problem with our sewer lines. Any over-runs will be funded by reduction in scope of the project. APIF, motion carried. 7. Motion by Sprute, second by Akin to adopt Resolution #R2-83 amending #R1-83 by add- ing fees for landfills, sludge ash sites , and hazardous waste dump sites. The initial fee - $50,000; renewal fee - $20,000 annually plus $10/ton. The purpose of establishing high license fees is the City recognizes the possibility of future hazards. APIF, motion carried. 8. Motion by Kelly, second by Orr to adopt Ordinance No. #083-139 , an ordinance deleting Section 7-4-1 and Section 7-4-2 from the Farmington City Code and adding new Sections 7-4-1 , 7-4-2, 7-4-3, and 7-4-4. APIF, motion carried. 9. The Council discussed the establishment of a Municipal Affairs Commission. 10. The City Council discussed the establishment of a City Reforestation project. A portion of the old waste water treatment plant site would be used. 11 . Motion by Akin, second by Sprute to include the City Administrator's position in the current personnel policy. APIF, motion carried. The Council discussed further possible changes in the policy. 12. Motion by Cook, second by Sprute to adopt Ordinance No. #083-140, Amending Title 3 Chapter 19 of the gambling ordinance to agree with Minnesota State Statute 349.26, Subd. 15. APIF, motion carried. 10 t Council minutes of January 17, 1983 - continued 13. Motion by Orr, second by Kelly to authorize Paul Asher to attend the Liquor Conference in Minneapolis , February 15, 1983. APIF, motion carried. 14. Motion by Kelly, second by Akin to authorize the purchase of a security TV for the Liquor Store , and a file cabinet for the Police Department. APIF, motion carried. 15. It was the consensus of the Council for the City to cut back on as many expenditures as possible; hold off on all Capital Outlay items until July 1 , 1983 except for emergency items. 16. Motion by Cook, second by Kelly to authorize the City to pay the single coverage premium for employees under single premium coverage under the Blue Cross medical insurance policy as depicted below. SINGLE DEPENDENT Hospitalization $48.53 $160.81 Life 4.30 4.30 SUB TOTAL $52.83 $165. 11 Employee Pays 2.99 40.71 City Pays $49.84 $124.40 17. Motion by Akin, second by Orr to pay the bills. APIF, motion carried. 18. Motion by Orr, second by Cook to approve the Farmington HRA's CDBG grant application. APIF, motion carried. 19. It was the consensus of the Council that a $185,000 bond sale be approved if the HRA received the CDBG grant and was able to continue with the project. 20. Councilmembers reviewed the top ten candidates as selected by the Selection Committee for the position of City Administrator. Motion by Akin, second by Sprute to interview the top four candidates as selected by the Section Committee. Voting for: Akin, Cook, Kelly, Sprute. Voting against: Orr. Motion carried. 21 . Motion by Sprute, second by Kelly to order the owner of 308 Walnut Street to move the burned structure and make his property safe within 10 days. APIF, motion carried. 22. The Acting Administrator was directed to contact the Chamber of Commerce and have the Christmas lights removed. 23. The rate increase of Northern Natural Gas was discussed by the Council . 24. The Council Council adjourned into closed session at 10:45 P.M. to discuss labor negotiations. 25. At 11 : 17 P.M. the Council came back to open session. Motion by Akin, second by Orr to adjourn the meeting. APIF, motion carried. Respectfully/ 1submitted, W 5Z/4141.4SL_ Wayne . Henneke APPROVED: Acting Administrator WEH/sz f MEMO TO: MAYOR AND COUNCIL SUBJECT: PERSONNEL POLICY - CLARIFICATION OF ADMINISTRATORS POSITION DATE AUGUST 11, 1988 Presently, the personnel policy exempts the City Administrator from the personnel policy. This is normally done for 3 reasons: 1) Since the City Administrator is responsible for administering the policy, it is not wise to include that position within it. Traditionally the chief administrative officer is not included in the policy. 2) I am presently under contract with the City. That document delineates my rights and responsibilities in relation to the City. 3) If my position were to be included in the personnel policy, I could not be fired without cause, or at a minimum, would present a grey area. Recently, I discovered that between the time the former Administrator resigned and I was hired, the Council reinstated the Administrator in the Personnel Policy. The change was not recorded in the personnel policy. I would therefore request a clarification if the position should be included.s �O Larry Thompson City Administrator LT/kf cc: Wayne Henneke Karen Finstuen File MEMO TO: MAYOR AND COUNCIL SUBJECT: SPACE NEEDS - EQUIPMENT/OFFICE DATE: AUGUST 16, 1988 An ongoing topic during staff meetings has been the problem relating to lack of space. In response to these discussions, I requested that the Department Heads submit reports on what they feel are immediate needs and long term needs. (Copies enclosed.) The following is based on the staff reports and discussions. GENERAL SERVICES, POLICE, ADMINISTRATION AND PARKS AND RECREATION The immediate needs appear to be General Services and Parks and Recreation. Presently, General Services and Parks and Recreation lease garage space at an annual cost of $6,068.00. Also, one of the bays at City Hall is used by Parks and Recreation on a daily basis, which spreads the operations out. While I have not received a report from General Services, discussions indicate that they are presently cramped in their existing building - having to shift equipment to get at other equipment. Also, some equipment is stored outside. Some time ago, I received word that Kenneth Hanson might be interested in selling the Hanson Beverage Building. I contact Mr. Hanson and he indicated that he would be interested in selling his building in the $350,000 range. Tom Kaldunski, Jerry Bauer and I have inspected the building and found it to be in excellent shape, and has space to meet the needs of General Services for several years. The building is approximately 15,000 square feet with a large office space, restrooms, showers and a kitchen. The office area is constructed for storage on top of it. The building also contains a'loading dock. I feel that if the City were to construct a similar building, it would cost approximately $650,000 plus land. In addition, the location is excellent, being located across from the present shop. The building could be purchased on a lease/purchase basis at an annual cost to the City of $40,000 over 15 years. This arrangement would not require a referendum. This cost would be offset by the elimination of $6,060 in lease payments. If the Hanson Building were purchased, the present General Services Building could be occupied by Parks and Recreation. Also, Engineering would be moved to the Hanson Building freeing up additional office space at City Hall. Parks and Recreation would vacate its bay at City Hall, freeing up space for Police Department evidence and/or impound storage. In summary, the purchase of the Hanson Building would solve not only the immediate needs of General Services, Parks and Recreation, Police and Administration, but also many of the long term needs. LIQUOR STORE Presently, the Liquor Store uses 200 square feet at City Hall for storage. The present space is inadequate and the basement storage is obsolete. The solution to the problem is more complex, however, because location is one of the most critical factors. Paul Asher has received lease proposals from Towns Edge Shopping Center and Benedict Plaza (Dakota County Estates) . Mr. Asher indicated that based on his analysis, it would not be prudent to enter into such a lease at this time. There are several options available to the City, but because of the complexity and critical nature of any move, I feel that it would be best if the City hired a professional firm to study the matter. It should be noted that the City has budgeted and set aside money for such a study. FIRE DEPARTMENT Ken Kuchera has indicated a future need of an outbuilding for storage and a possible satellite station site. RECOMMENDATIONS I would recommend the following actions by the Council. 1. Direct staff to begin actively negotiating a price on the Hanson Building. 2. Direct the Liquor Store Manager to recommend a consultant to study the Liquor Store's future needs. 3. Address all space needs specifically in the 1989 Budget. 4. Have the Fire Chief identify potential sites in the north end of town, and try to acquire either before or during the time the platting/improvement process takes place. Larry Thompson City Administrator cc: Department Heads file MEMO TO: DEPARTMENT HEADS Qmys SUBJECT: SPACE NEEDS DATE: JUNE 22, 1988 Per discussion during out previous staff meeting, it has become apparent that several departments are suffering from a severe shortage of space. , In order to prepare for presentation of this problem to the Council, it would be appreciated if you would prepare a report addressing the following points. I. Present Space: (Square Footage) A. Office (Leased/Owned) %O% xeACt€NA B. Storage (Leased/Owned) `-‘1•2.- C. '3.2_C. Garage Space (Leased/Owned/Cold/Warm) 1.4pa wAh,,� ?i.y.N& 4320/ye D. Retail Floor (if applicable) NSA II. Additional Needs (addressing the abovementioned uses) Iow - Cn..Q _ ` ePoRS 8Oo AnoC E III. Future Needs (5-10 years) Qne L'1 site•¢ Pis Ne ler errs 6CVe...r-� h%s -S�tofl# C OFF‘tE' — T� �..AMMf'CLS c . Because of the pressing nature of this problem, and possible opportunities which may be missed, it would be appreciated if you would submit this report by July 8, 1988. If you have any other suggestions regarding this matter, please respond accordingly. Lar Thom on i�� City Administrator cc: File MEMO TO: LARRY THOMPSON SUBJECT: SPACE NEEDS DATE: JULY 8, 1988 The estimated space thatis needed by the Liquor Store is as follows: Present Space Addn. Needs . Total Future Needs Office 50 sq. ft. . 150 sq. ft. 200 sq. ft. Storage 1,500 sq. ft. 700 sq. ft. 2.600 sq. ft. Retail 1,500 sq. ft. 900 sq. ft. 3,000 sq. ft. Garage 200 sq. ft. 0 * - * If above needs are filled, however, until we enlarge our operations, we are going to need additional warm garage space at the old fire hall. I estimate that we could easily use an additional 300 square feet at the old fire hall. Ito Paul Asher Liquor Store Manager MEMO TO: LARRY THOMPSON, CITY ADMINISTRATOR SUBJECT: SPACE NEEDS DATE: JULY 8, 1988 In response to your June 22nd request, the following areas of space are being utilized at the Fire Station. .. 1. Garage Space This includes the total bay area of 5,396 square feet. In addition to apparatus in this area, turnout gear racks, hose storage, workshop and the compressor room are included. Presently this area has enough open area to accommodate two more vehicles. 2. Meeting Room Basically, this area of 1,008 square feet is utilized for all Fire and Rescue business and training meetings. This are&is very adequate and will serve our needs for many years ahead. 3. Office Space Two offices, totalling 252 square feet, are utilized for the Chief, Assistant Chiefs, Captains and Secretary Treasurer. This area was extremely undersized from the beginning. Additional office space is needed now and perhaps consideration should be given to elimination of sleeping quarters to increase the office area. 4. Storage Space Above the compressor room and workshop area, a loft was constructed for storage. This area totals 240 square feet. This again is a very limited area considering the material we have to store. Thoughts recently have been given to possibly constructing an outbuilding for storage. Storage space is needed now and in the future. I see the need approaching rapidly for another fire station in the Dakota Estates area. The growth in this area has been increasing at a steady pace. Ken Kuchera Fire Chief MEMO TO : Larry Thompson, City Administrator SUBJECT: Space Use Evaluation DATE: July 6 , 1988 The following is an evaluation of current space use and anticipated space requirement for the Farmington Police Department over a 5 year period. Also included is a labeled diagram of the police department • for use as reference. As it currently exists, the Farmington Police Department is divided into small specialized areas. These areas are crowded , but functional for _current use. The squad room is occupied by four full time patrol officers , 4 part time patrol officers and one part time mechanic . Since not all of these personnel are working simultaneously this space is adequate. The booking room is an area designed to secure a prisoner for booking purposes without actual incarceration. It does access a holding cell and can be completely secured at 3 points. The two holding cells are designed to meet standards of the State of Minnesota. While their space is adequate for current and anticipated needs , the secondary cell is currently un- furnished. As use increases, this will require updating. The evidence room is a small space currently filled with base radio equipment and evidence . This is minimally acceptable by current standards but will be sorely outdated under proposed policies on property inventory and security. The utility area is the janitors closet. This also doubles as the coffee room. The storage area along the main hallway is long and narrow, lined along one wall with shelves. This area is used for storage of materials and supplies as well as some of the more recent documents. We maintain the three most recent years in this area. The Chief's and Sgt. 's offices are self explanatory. These areas are also used for recent file storage. 1 To : Larry Thompson, City Administrator July 6 , 1988 Page 2 The reception area is small but adequate for the foreseeable 5 year period. The secretarial area is very congested. This area holds computer and radio consoles , a typewriter/dictation area, 3 file cabinets and a desk. Movement in this area is restricted to one person. The copy room currently houses the copy machine and the city's facsimile machine. The paramedics quarters were designed and built for use by the ALF paramedics while stationed in Farmington. This area is basically a sitting room and is inadequate for extended use. The garage area has four stalls . The depth of the garage pro- hibits parking two squads end to end. This space has been utilized by constructing a combination locker room/reloading room. In another area, an area has been constructed for use for a storage of products for the Municipal Liquor Store. Three of the four remaining stalls are used to house the four police units . One of the stalls has been designated for use by ALF Ambulance forcing outside storage of at least one squad car. The fourth garage stall is full length and is currently used by Farmington Park and Recreation. Proposed Needs In view of the proposed policy on property storage/security and disposal , an area needs to be established within the strict control of the city for this storage. I would recommend caging the remaining portion of garage stall "A" . This particular stall has a service door as well as an overhead door. It should be very functional for the foresee- able 5 years for property storage that is properly decommission- ed , recovered or confisicated by the city awaiting public auction. I would recommend that the current liquor storage area be con- verted to an evidence/property room. This would be used to secure evidence and property awaiting disposition by court or statutory time limits. To : Larry Thompson, City Administrator July 6 , 1988 Page 3 Conversion of this space would alleviate the congestion of the current evidence room, which in turn could be used for record storage along with current radio equipment. I would recommend and request use of. garage stalls ,. B,- C, and D for fleet parking. In addition , I would recommend alternative housing for the ALF paramedic unit at the Farmington Fire Department where appropriate facilities and space is available. The current paramedics quarters can be easily converted to a much needed interview/interrogation room. Please feel free to contact me if there are questions about the information I have supplied . Daniel M. Siebenaler Acting Chief of Police DMS/mw • Z . p t. .n r� c r ct s . __ _. . I p, • 0 a MI CA I • :� 0 Ii}� o o io i., o W . i • a n 0 a �� Gia J SII o o . o N- 11; ISI • allimmome 0 s x I tl H I1 O N N • • W o 0 r 09 p) , aq . III - al III • IH• `` ) c7 II O I--•' lI a III0) ii 0 1.: n i+ rd x W ‘ .O W W 04 •_ W W '1 M I ; ci- cD W 'f: (D a `c . '1 P. � n • O O n 0. a O N• M rn M M W - n Ca CD V.)'8 A. N• 0. '1 F-' N" cD 'S W - (D V.) cD On CD O cD 2 P.'O cD a cn M cD c-* ci- tri n F. � cr � o "' � � . 8 C ID 0 ri3 o M 09 NN — -+ —4 — .� 'S N cr CoNW .... Op--1 ON N O\k0 lit --+ ON "S 0 lit N rn N N Oo W .. -C Alii (D cn ci- Reception area rd � _A — — 0 W--� W 1 -+ N N .8 W W Oo--.1 ON N O1�O 1.J1 -+ ON Zj 0 O'N N o' N NOD W - -i= 0'U1 (nI . a I • 4 z , 4 Z • Cl) • 0 i; t • ct aw r-tro . i • � N P) O crt CDD B a o ! 1 Co i . '1 0 an { w O cr A. W .: H Di (D a N 1-4 a '1 �... 1 ,. w H r to III.S: !: 73 OO O • O Iii . O Iv1S) x r 0 �1 • n 'v n o, ix H a . t • 'sti rn N rn ' Ii • woc cr1-sb r' H a : H wo cn ] ,S'. v1. ' ' . (! cr (D A • 'I (D O a cr O w r F1. (n w cr • ,. (D ce r1- I t H I r• r• o I r I{ f-+ O O b . O 0E1 (D x x I , n o w L , E.'. O � (D H H I 11 ct 's 'C H Cl H 1 Cl) H F N P v 1 III 0 I 11 0 cD 's r P.1 c* i., H. W 0 0 0 ; • O b E3 c-cM ,-y r. • r• co o M co - b awa ►s � rnPsw m 0 (CD. CD o C " 6 r•'ts (D ca 0 (/) N. car (n O 0 Fp�h M O ti- w o r I •0a1 rn0 0 fw-. m c, o 0 M:: cr r • OND W OND-4 ON N OND V1 -' ON .-jo l)l • N ON N N 03LA.) .fi' .-'ON kJ) a cr , Reception Area ,-0's WLA -L N1') - .- - _. -a 0 W-1W W OD-1 ON ON� U1 -• O' '8 ornNN rnNNODW �O`� co 4 Memo to: Larry Thompson, City Administrator Date : June 22, 1988 Re : Space Needs - Finance Department isgoingtobegin toexperience The Finance eg n growing pains in 1989. Presently each of the three employees in finance has their own office and it takes all of the office space in each of the offices to conduct daily business. The municipal services quarterly bill has recently exceeded - $100.00. � The- City should ithmediately begin considering monthly billing. Monthly billing is a full time job in itself . The Finance Department will be needing ' another employee. Presently, we do not have an office available for this employee. More office space is needed. Wayntkdla e-ae/YfrALL2---- e E. Henneke Finance Director