HomeMy WebLinkAbout11.21.88 Council Packet AGENDA
COUNCIL MEETING
REGULAR
NOVEMBER 21, 1988
•
1. CALL TO ORDER
2. APPROVE AGENDA
3. APPROVE MINUTES
a. November 7, 1988
b. November 9, 1988
4. CITIZENS COMMENTS
a. Certificates of Appreciation
5. PUBLIC HEARINGS
a. 7:30 P.M. - Amend Title 10-6-14 of Zoning Code - Landscaping
b. 7:45 P.M. - Approve Liquor License Applications
c. 8:00 P.M. - Celebrate Minnesota 1990 Grant
d. Set Public Hearing for December 5, 1988 - Excavation Permits
6. PETITIONS, REQUESTS AND COMMUNICATIONS
7. ORDINANCES AND RESOLUTIONS
a. Resolution Adopting the Affirmative Action Policy
8. UNFINISHED BUSINESS
a. Delinquent Billing Policy
b. Organizational Chart
c. Developer's Agreement - Duo Plastics
9. NEW BUSINESS
a. Approve Specifications for Automatic Side Loading Refuse Truck
b. Budget Adjustments - October
c. Auditor's Letter of Engagement
10. MISCELLANEOUS
11. CONSENT AGENDA
a. Capital Outlay Request - General Services - Cracksealing Kettle
b. Approve Pay Estimate #3 - Rice Lake Contracting - Project 88-2
c. Approve School and Conference Request - Engineering — Annual Meeting
d. Capital Outlay Request - Fire Department - Hazardous Material Suit
e. Capital Outlay Request - Fire Department
f. Approve School and Conference Request - Police Department
g. Approve Payment of the Bills
12. ADJOURN
13. ADD ON
a. Election Recount Expenses
MEMO TO: MAYOR AND COUNCIL
SUBJECT: AGENDA ITEMS - NOVEMBER 21, 1988
DATE: NOVEMBER 18, 1988
4a. Certificate enclosed. The individuals will be notified.
5a. Memo enclosed.
b. Application enclosed.
c. Various information enclosed.
d. The hearing for permits is discretionary.
7a. Copy of plan enclosed. The Affirmative Action Plan is required if
the City is to receive any MSA funds. The plan is based on information
received from the Department of Human Rights. I have not had an
opportunity to review the plan at this time.
8a. Memo enclosed.
b. Memo/chart enclosed.
c. The developers agreement has been drafted and is presently being reviewed.
The Bond Counsel is also presently reviewing the proposal. Also, staff
has not made a determination regarding the use of internal financing.
All of these items should be completed by Monday. Because I have not
been able to meet the agenda deadline, I will present the information
in summary form at the Council meeting. I would then request the
Council set a special meeting to consider the agreement.
9a. Memo and Advertisement for Bids enclosed.
b. Memo and budget adjustments enclosed.
c. Memo enclosed.
lla. This item can be removed from the agenda.
b. Pay estimate enclosed.
c. Request enclosed.
d. Request enclosed.
e. Request enclosed.
f. Request enclosed.
g. Copy enclosed.
13a. Dave Grannis has been at a conference and I have been unable to discuss
his expenses at this time.
Larry Thompson
City Administrator
cc: Department Heads
file
ir
•
AGENDA REQUEST FORM
ITEM NO. C
NAME: Larry Thompson
DEPARTMENT: Administration
DATE: November 14, 1988
MEETING DATE: November 21, 1988
CATEGORY: Public Hearings
SUBJECT: 8:00 P.M. - Hearing to Discuss Celebrate Minnesota 1990 Grant
EXPLANATION: Self explanatory
REFERENCE MATERIAL/RESPONSIBILITY:
REFERRED TO: (NAME) DEPARTMENT:
Jim Bell Parks and Recreation
Karen Finstuen Administration
SIGMA
AGENDA REQUEST FORM
ITEM NO. L P.__
NAME: Larry Thompson
DEPARTMENT: Administration
DATE: October 31, 1988
MEETING DATE: November 7, 1988
CATEGORY: Public Hearings
SUBJECT: Set Public Hearing - Discuss Celebrate Minnesota Campaign
EXPLANATION: Celebrate Minnesota rules require that the City
hold a public hearing to be eligible for grant funds. We will be inviting
various organizations to meet at that time.
REFERENCE MATERIAL/RESPONSIBILITY:
REFERRED TO: (NAME) DEPARTMENT:
Jim Bell Parks and Recreation
Karen Finstuen Administration
SIGNATURE
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CITY OF FARMINGTON
NOTICE OF PUBLIC HEARING
•
Notice is hereby given that a Public Hearing will be held by the City Council
of the City of Farmington, Dakota County, Minnesota
on the 21st day of November , 19 88 , at 8:00 (P.M.) ( )
in the Council Chambers of the Civic Center, 325 Oak Street, Farmington,
Minnesota for the purpose of: discussing the Celebrate Minnesota
Grant Program and proposed projects to be funded through said program.
All persons desiring to be heard, in person or in writing, will be heard at this
time.
Larry Thompson
City Administrator
Submitted to the Farmington Independent this 8th day of November
19 88 for publication 1 time(s) , the last of which being no later than the
10th day of November , 19 88 .
cc: Dakota County Tribune
•
MEMO TO: MAYOR AND COUNCIL
SUBJECT: SET PUBLIC HEARING - CELEBRATE MINNESOTA 1990
DATE: NOVEMBER 3, 1988
Based on information received by staff at the Celebrate Minnesota 1990
conference, the Council is required to conduct a public hearing to consider
proposals for the Celebrate Minnesota 1990 Grant Program. The program
offers grants up to $25,000 for projects which "improve or benefit" the
community. The City is required to match the grant on a 3: 1 ratio. The
match can consist of cash or "in kind" services (volunteer help included) .
The project that staff is considering at this time would include, among other
things, the improvement of the railroad property between Second Street and the
west frontage road from north of Elm Street to Spruce Street. The project
would include burying the power/telephone lines, defining and improving the
west frontage road, storm sewer improvements along the west frontage road,
improving/relocating railroad structures, and landscaping (crushed rock,
pathways, trees, shrubbery, fence, berms, etc.) . The HRA is holding a special
meeting on November 9, 1988 at 7:00 P.M. to discuss the proposal. Staff is
preparing a report on the project at this time.
In addition, the City is eligible for approximately $91,000 in CDBG funding
in 1989. It is hoped that these funds could be incorporated into this project.
It is recommended that the public hearing be set for November 21, 1988 at
8:00 P.M. Staff will notify the local service organizations of the hearing.
If you have any recommendations or comments, please contact me before the
hearing so they can be researched thoroughly.
Larry Thompson
City "mintor
cc: Department Heads
HRA members
file
RESOLUTION NO. R86-88
APPROVING CELEBRATE MINNESOTA 1990 GRANT APPLICATION
AND AUTHORIZING PRIMARY CONTACT PERSON
Pursuant to due call and notice thereof, a regular meeting of the City Council of
the City of Farmington, Minnesota, was held in the Civic Center of said City on
the 21st day of November, 1988 at 7:00 P.M.
The following members were present: Donaldson, Galler, Kelly, Mayer.
The following members were absent: Sprute.
Member Kelly introduced and Member Donaldson seconded the following resolution:
NOW THEREFORE, BE IT RESOLVED that the City of Farmington act as sponsoring unit
for the project identified as Downtown Railroad Cleanup/Beautification to be
conducted during the period of April 1, 1989 through December 31, 1989.
BE IT FURTHER RESOLVED that the amount of the grant request is in addition to
the amount originally budgeted for the project.
BE IT STILL FURTHER RESOLVED that James Bell is hereby authorized to apply to
the Minnesota Department of Trade and Economic Development for funding of this
project on behalf of the City of Farmington.
This resolution adopted by recorded vote of the Farmington City Council in open
session on the 21st day of November, 1988.
Mayor
Attested to the 6Y.i.t day of , 1988.
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MEMO TO: MAYOR AND COUNCIL
SUBJECT: CELEBRATE MINNESOTA 1990 PROGRAM
DATE: NOVEMBER 16, 1988
The Council has set a public hearing for November 21, 1988 at 8:00 P.M. to
consider projects for the Celebrate Minnesota 1990 Program. The public
hearing is required under the program guidelines. Various service organizations
have been invited to the hearing for input. Staff has proposed the following
project utilizing the grant fundand other funding.
Railroad Property Improvement
It is felt that one of the major detractions to the downtown area is the area
between downtown and Hardee's. It is proposed to improve the area as follows.
1. Install the proposed storm sewer along the west side of the Soo Line
property.
2. "Define" the west frontage road by vacating the street north of the alley
and reducing the width and improving the street south of the alley.
3. Burying all overhead lines.
4. Removing the underground tanks and structures and constructing a new
building for the railroad.
5. Landscape the area west of the tracks by installing berms, sod, trees,
flowers and shrubbery.
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6. Construct a paving brick trail from Elm Street to the Oak Street crossing.
An eating area by Hardee's and sitting area by Oak Street would also be
installed.
7. The area east of the tracks would be sodded. o¢. sexecIED
Awnings
A program would be established whereby the aluminum awnings would be removed
and cloth awnings would be installed on selected buildings.
While the project may sound ambitious, it is felt that it is technically and
financially feasible. Some of the major concerns to be addressed are as follows.
Funding
While the exact funding sources and amounts will not be known until all costs
are determined, the major sources have been identified as follows.
1. Storm Sewer - Since the storm sewer affects a State Aid Road (1st Street)
approximately 60% of it would be funded through MSA funding. The funding
would also pay for restoration and some sodding. The balance would be
paid through storm sewer funds which will be addressed at a future Council
meeting.
2. 1989 Street Improvements - It is anticipated that the City will do a
certain amount of street rehab next year, which will generate excess
black dirt from excavation. This dirt could be spread on the project
and used to make the berms.
3. Celebrate Minnesota 1990 Funds - The program funds up to $25,000 with
a local match of 3: 1 ($100,000) total.
4. Matching Funds - The project counts volunteer labor ($5.00/hour) and City
equipment towards the match.
5. HRA Funding - The City will receive approximately $91,000 in CDBG funding
next year. The HRA is interested in purchasing the Exchange Bank Building
in order to expedite its rehabilitation. Because it is impractical to
use CDBG Funds for the Celebrate Minnesota 1990 project because of the
red tape involved, it is felt that it would be more practical to turn
it over to the HRA for the purchase of the Exchange Building in exchange
for a like amount of funding towards this project.
6. Property Acquisition - The project would require the acquisition of the CMC
property adjacent to the Soo Line property. The HRA is presently in the
process of acquiring this property.
7. Private Funding - It is hoped that the City could attract private donations
towards the project.
Overhead Cables
The City has contacted NSP and the Soo Line regarding the burying of the lines.
NSP is preparing a cost estimate. I will be meeting with Soo Line officials
to discuss their lines.
Railroad Structures
I will also discuss the relocation of the railroad structures. Preliminary
discussions indicate the Soo Line is interested in this.
Maintenance
Jim Bell has indicated that he would take responsibility for maintaining the
property either through volunteer labor or City staff.
This matter has been discussed with the HRA and the Beautification Committee.
I do not believe it is a project that can be completed with City staff alone,
but will require the cooperation and assistance of other organizations and
volunteer help, which is the major purpose of the program.
Staff will present this proposal along with other programs at the hearing.
f'.r
Larry Thompson
City Administrator
cc: Karen Finstuen Tom Kaldunski EDC Members
Jim Bell Wayne Henneke Dan Nicolai
Charlie Tooker HRA Members file
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AGENDA REQUEST FORM
ITEM NO.
NAME: Larry Thompson
DEPARTMENT: Administration
DATE: November 14, 1988
MEETING DATE: November 21, 1988
CATEGORY: Unfinished Business
SUBJECT: Delinquent Billing Policy
EXPLANATION: Review policies of surrounding cities.
REFERENCE MATERIAL/RESPONSIBILITY: Memo - Larry Thompson
REFERRED TO: (NAME) DEPARTMENT:
Larry Thompson Administration
Wayne Henneke Finance
Tom Kaldunski General Services
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/42**E1141
SIGNA ,d�
MEMO TO: MAYOR AND COUNCIL
SUBJECT: DELINQUENT BILLING POLICY
DATE: NOVEMBER 16, 1988
The following is a summary of delinquent policies for surrounding cities.
Apple Valley
Quarterly billing. Sends 3 reminders, after third notice the water is shut
off with $20.00 reconnection fee. 10% penalty fee after 5 weeks. 10% penalty
after an additional fee. No certification.
Rosemount
Quarterly billing. Send one reminder 20 days after billing. No water shut off.
Certifies to taxes with 8% certification fee, 10% penalty and no interest.
Burnsville
Quarterly billing. Reminder sent. No water shut off. Certifies to taxes
with 10% penalty, 10% certification fee, and no interest.
Lakeville
Quarterly billing. Reminder sent. Penalty is charged at 1.5% per month or
$1.00 minimum applied to total bill. Certified to taxes with 10% certification
fee, no interest charge.
Farmington
Quarterly billing. No reminder sent except a delinquency balance on next
quarterly billing. 10% penalty. Certified to taxes with 10% certification
fee and 10% interest.
Based on the aforementioned, the following would be the total amount collected
on the first quarterly billing, assuming the total bill is $100.00 and is
certified to taxes.
Original Bill Certified Amount
Apple Valley $100.00 $141.00 *
Rosemount $100.00 $119.00
Burnsville $100.00 $121.00
Lakeville $100.00 $124.00
Farmington $100.00 $133.00
Projected Interest Earnings $100.00 $113.00
* Apple Valley does not certify. This assumes that the water is shut off and
a reconnection fee of $20.00 is paid. This would be offset somewhat by
City labor costs.
As you will note, it appears that Farmington is at the top for interest/penalty
charges on certified billings. I do not recommend the City initiate a water
shutoff policy at this time because of the labor involved. Since the City
earns approximately 17% over what it normally would earn in interest when it
certifies accounts, the only concern is cash flow, which does not appear to
be a problem at this time. I would therefore recommend the City continue with
its present delinquent billing policy.
Larry Thompson
City Administrator
cc: WayneHenneke
Tom Kaldunski
file