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Home My WebLink About12.19.88 Council Packet AGENDA COUNCIL MEETING REGULAR DECEMBER 19, 1988 1. CALL TO ORDER 2. APPROVE AGENDA 3. APPROVE MINUTES a. November 30, 1988 Special Meeting b. December 5, 1988 Regular Meeting 4. CITIZENS COMMENTS 5. PUBLIC HEARINGS a. 7:30 P.M. - Landscaping Ordinance - Continued from November 21, 1988 6. PETITIONS, REQUESTS AND COMMUNICATIONS 7. ORDINANCES AND RESOLUTIONS a. Authorizing Partial Payment of Special Assessments b. Resolution Relating to Recount Costs 8. UNFINISHED BUSINESS a. Southeast Area Stormwater Project - Henderson Easement b. 1989 Wages c. Civic Defense Sirens d. Update on Solid Waste Recycling e. Bids for Automated Garbage Truck and Refuse Containers 9. NEW BUSINESS a. Vacancies on Boards and Commissions b. Proposed Storm Sewer on the West Side of Railroad 10. MISCELLANEOUS a. Consider 1989 Legislative Issues b. Maintenance Position - General Services 11. CONSENT AGENDA a. Acknowledge Change in Consulting Engineering Rates b. Request to Attend School and Conference - Engineering c. Capital Outlay Request - General Services d. Request to Attend School and Conference - Administration e. Hwy 3 and 50 Traffic Signals Funding f. Capital Outlay Request - Fire Department 12. ADJOURN AGENDA REQUEST FORM ITEM NO. Sal 9 , NAME: Larry Thompson DEPARTMENT: Administration DATE: December 12, 1988 MEETING DATE: December 19, 1988 CATEGORY: Unfinished Business SUBJECT: Civil Defense Sirens EXPLANATION: Tabled per Council directive REFERENCE MATERIAL/RESPONSIBILITY: Update - Dan Siebenaler REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Dan Siebenaler Police SIGNAT'U r MEMO TO : Mayor and Council SUBJECT : Civil Defense Sirens DATE : December 13 , 1988 FROM : Daniel M. Siebenaler Chief of Police THRU : Larry Thompson City Administrator PROPOSAL A Under this proposal the existing 113 db siren would be mounted at 195th Street and County Road 31 . A power source is avail- able along 195th just west of County Road 31 . Note this site may be located either on the school property or immediately adjacent to it for similar cost and area coverage . This siren would provide double coverage for a major portion of both Fairhills and Akin Park Estates and the northern tip of Pine Knolls . In order to provide coverage to the remaining portion of Pine Knolls an additional 2001 DC 127 db siren would be installed along the right-of-way in the area of Easter Ave . at the northern edge of the Northern Natural Gas property. The water tower site and the town proper site would remain the same . The cost of this proposal would be * • * * Price quotation was not available from Dakota Electric as of Friday noon, at time of distribution of this memo. I hope to have a firm price by December 19 , 1988 , meeting. A rough estimate is available from the installation contractor, but for sake of accuracy I will wait for the Dakota Electric price. or, o,-, opo---42—< Qp 1 F 5 F 3 / y 0 C �� 4 Memo To : Mayor and Council Thru : Larry Thompson December 13 , 1988 Page 2 PROPOSAL B In this proposal we maintain the water tower site and the town proper site with 2001 DC 127 db sirens . In addition the city would add a third 2001 DC siren at the original 203rd Street and County Road 31 site. These three sirens would provide coverage to the major popu- lation areas of Farmington. The cost of this proposal would be approximately $33 , 000 . 00 . Note : This proposal was originally proposed using 3 new Thunderbeam Sirens with optional accessory packages . Cost per site , $14 , 000 . plus power source. Total estimate cost , $45 , 000 . J Memo To : Mayor and Council Thru : Larry Thompson , City Administrator December 13 , 1988 Page 3 PROPOSAL C (Existing) Under this plan we provide civil defense coverage to the major population areas of Farmington for today and the immediate future. Total cost of this system is less than $24 , 000 .00 ( 1989 Dollars ) . J Memo To : Mayor and Council Thru : Larry Thompson , City Administrator December 13 , 1988 Page 4 PROPOSAL D This is the Farmington Civil Defense System as perceived in a 10 year plan. Setting aside $2 , 500 . per year (allowing for inflation ) over a 10 year period we will be able to erect a siren in the vicinity of Duo Plastics and the proposed junction of County Road 31 along Hwy 50. This would cover the Industrial Park area as well as any development along the new County Road 31 . This siren would be proposed for 1994. By continued budgeting of $2 , 500 . per year , we will be able to erect another tower at 200th Street and Flagstaff Ave . in 1999 . This siren would intersect with the other siren zones and would cover nearly all of the area surrounding Flagstaff Ave . Total cost of this complete system would be an estimated $50 , 000 . These costs would have been defrayed over a 13 year period . For comparsion purposes the cost in 1989 dollars of this complete system would be $47 , 000 . MEMO TO : Mayor and Council THRU : Larry Thompson , City Administrator SUBJECT : Warning Sirens DATE : October 11 , 1988 As a part of the Police Department Capital Improvement budget for 1988 the city council authorized an expenditure of $15 ,000 . 00 for Civil Defense Warning Sirens . I have examined the service areas and have found three large areas of concern . The old town proper , the central district along County Road 31 and the developed area north of 195th Street . I am proposing a 2 stage project to establish siren coverage for all three of these areas . I have solicited bids for a 1988 project to include the following : Placement of a 127 decibel , rotating siren at the water tower site . This unit would be a new Federal 2001 DC. Re-location of the existing Federal 113 decibel SD 10 siren from it ' s current location (north end of alley between 4th and 5th Streets and Walnut and Maple Streets ) to a new location at 203rd Street and County Road 31 . Each of these sirens would be equipped with a radio control activation system . This system would be housed at and acti- vated by the Lakeville Police Department . Note : Current policy dictates that due to prevailing weather patterns , Civil Defense Warning Sirens are activated in Farmington at the same time as they are in Lakeville. I have included the two bids received from area distributors of Federal Siren equipment. As you can see Zumbro Radio and Warning Systems has submitted a bid for $13 ,894. 00 for completion of the project as outlined . Nelson Radio Communications has submitted a bid of $14 ,080.00 for completion of the project as outlined . .1 • To : Mayor and Council Thru: Larry Thompson , City Administrator October 11 , 1988 Page 2 At this point I would request authorization to accept the bid from Zumbro Radio and Warning Systems and begin work on the project. It should be noted that an additional charge of $100 . 00 can be anticipated for actual installation of the radio control equip- ment in the radio console of the Lakeville Police Department. The service contract for Lakeville' s radio console is held by Gen-Com . The total price of the first phase of development would be $13 , 994.00 . Daniel M. Siebenaler Chief of Police DMS/mw 0. ► MEMO TO: Larry Thompson , City Administrator SUBJECT : Civil Defense Siren Location DATE : December 1 , 1988 On Friday, November 25 , 1988 , installation of a Civil Defense Siren was completed along Akin Road in the vicinity of 19920 Akin Road. I have received second hand information of a complaint regarding the final site . Since that final site is not at the specific location indicated in my original memo, I feel an explanation is in order for the change. As stated in my original memo, I recommended positioning the siren at 203rd Street and Akin Road. This recommendation was based on coverage for the Pine Knoll Addition and Akin Road Elementary, an available 120 volt power supply, and concurrence of the contractor. Before the project got underway a reassessment of the siren ' s power was done and it was found that , in order to effectively reach the elementary school , the siren should be moved slightly north of the original site. As the project was begun an error was discovered by the sub- contracted installer. What was originally described to be a 120 volt system was actually a 240 volt system requiring a larger power source. A 240 volt power source was found to be available in the vicinity of 19920 Akin Roai1 Since this location was con- sistent with supplying better coverage to the elementary school, I authorized installation at that location . I do not feel this a substantial change in the intent of the Civil Defense System . And since the siren is activated for only one minute on the first Wednesday of the month, I do not feel that change has created a substantial hardship for anyone. I have not received any first hand information or complaints regarding this installation, however, if there has been a sub- stantial hardship created , I apologize. I also offer my apology to the City Administrator and City Council for failing to consult on this project change. Daniel M. Siebenaler Chief of Police DMS/mw cc : Mayor & City Council AGENDA REQUEST FORM ITEM NO. 61„, NAME: Larry Thompson DEPARTMENT: Administration (31,1<6P 27/ ( " DATE: December 12, 1988 £J MEETING DATE: December 19, 1988 CATEGORY: Consent Agenda SUBJECT: Acknowledge Change in Consulting Engineering Rates EXPLANATION: Self explanatory REFERENCE MATERIAL/RESPONSIBILITY: New Rates - Larry Thompson REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Tom Kaldunski General Services Wayne Henneke Finance SIGNATURV t ►' Otto G.Bonestroo,P.E. Keith A.Gordon,P.E. Thomas W.Peterson,P.E. Daniel J.Edgerton,P.E. Robert W.Rosene,PE. Richard W.Foster,PE. l C.Lynch,PE. Mark A.Seip, Bones t roo Joseph C.A derlik,P.E. Donald C.Burgardt,P.E. James eR.Maland,P.E. Philip J. Caswell,P.E. Rosene Bradford A.Lemberg,P.E. Jerry A.Bourdon,P.E. Kenneth P.Anderson,P.E. Mark D.Wallis,P.E. ■ Richard E.Turner,P.E. Mark A.Hanson,P.E. Keith A.Bachmann,P.E. Charles A.Erickson Olson,James C. M. Anderlik & Glenn R.Cook,P.E. Michael T.Rautmann,P.E. Robert C.Russek,A.I.A. Harlan Olson Thomas E.Noyes,P.E. Robert R.Pfefferle,P.E. Thomas E.Angus,P.E. Susan M.Eberlin,C.P.A. Associates Robert G.Schunicht,P.E. David 0.Loskota,P.E. Howard A.Sanford,P.E. Marvin L.Sorvala,P.E. Engineers & Architects November 28, 1988rR � NO 3 s City of Farmington 325 Oak Street Farmington, MN 55024 Attn: Mr. Larry Thompson Re: 1989 General Engineering Rates Dear Sir: A review of our costs of doing business indicates that the constantly increas- ing operating costs and wages make it essential that we revise our rates at this time in order to maintain our high level of service to our clients. Though our costs have risen considerably higher during 1988, we have held the increase in our rates to be less than 5X. Our general engineering revised hourly rates for next year are enclosed here- with. These rates are to become effective on January 1, 1989. This informa- tion is provided at this time so that it is available for review prior to the beginning of the new year. We have all appreciated our long and pleasant relationship with the City and staff and are looking forward to continuing to serve you in 1989. If you have any questions on these rates or on our service to the City, please call. Yours very truly, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. Ro ert W. Rosene RWR:li Encl. 25 2335 West Highway 36 • St. Paul, Minnesota 55113 • 612-636-4600 1989 SCHEDULE B CLASSIFICATION HOURLY RATE Principal Engineer $57.00 Registered Engineer/Architect $51.00 Graduate Engineer/Architect $41.00 Senior Draftsperson $37.75 Senior Technician $34.75 Technician $25.00 Word Processor $25.25 Clerical $19.50 Reimbursable Expenses Attendance at Regular Council Meetings $50.00 Reproduction, Printing, Duplicating At Invoice Cost Out-of-Pocket Expenses such as stakes, telephone calls, etc. At Actual Cost Mileage $ 0.24/mile 2884 i 1988 SCHEDULE B CLASSIFICATION HOURLY RATE Principal Engineer $54.50 _ Registered Engineer $49.00 Graduate Engineer $39.25 Senior Draftsperson $36.00 Senior Technician $33.00 Technician $24.00 Word Processor $24.25 Clerical $18.50 Attendance at Regular Council Meetings $40.00/mtg. Reimbursable Expenses Reproduction, Printing, Duplicating At Invoice Cost Out-of-Pocket Expenses such as meals, lodging, stakes, telephone calls, etc. At Actual Cost Mileage $ 0.21/mile 2884c