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HomeMy WebLinkAbout03.18.85 Council Packet AGENDA COUNCIL MEETING REGULAR MARCH 18, 1985 1. CALL TO ORDER 2. APPROVE AGENDA 3. APPROVE MINUTES a. March 4, 1985 4. CITIZENS COMMENTS 5. PUBLIC HEARINGS 6. PETITIONS, REQUESTS AND COMMUNICATIONS a. Consider Resignation of John DeBates from the HRA 7. ORDINANCES AND RESOLUTIONS 8. UNFINISHED BUSINESS a. Compensation Study Update b. Feasibility Report - Surface Water in SE Farmington. c. Rescue Squad Review Committee Report 9. NEW BUSINESS a. Review City's Insurance Coverage b. Senior Center Rental c. Allocate Community Education Funds for JTPA Position 10. MISCELLANEOUS a. Senior Center Transfer b. Engineering Rates - Sewer Rehab 11. CONSENT AGENDA a. Approve 1986 Budget Schedule b. Approve Amendment to By-Laws - Administrator's Review c. Approve First Responder Training - Police Department d. Approve Bike Enforcement Seminar - Police Department e. Approve Payment of the Bills 12. ADJOURN THE AGENDA IS CLOSED OUT AT NOON ON THE TUESDAY PRECEDING THE MEETING. 13. ADD ON a. Request for Payment - Fair Hills Phase II - Contractor's Final b. Request for Payment #5 - National Power Rodding - Sewer Rehab c. Request to Attend Traffic Control Seminar - General Services MEMO TO: MAYOR AND COUNCILMEMBERS SUBJECT: AGENDA ITEMS DATE: MARCH 14, 1985 Note: I have been on vacation this past week. Therefore, the materials may be incomplete. 6a. Copy enclosed. The City Council should decide the procedure for filling the remainder of Mr. DeBates' term which will expire on January 31, 1987. The only application on file for the HRA is Thelma Pool. 8a. Memo enclosed. b. Information sent previously. Glenn Cook will be at the meeting. c. Memo from Chief Whittingham. 9a. Memo from Wayne Henneke. b. Memo enclosed. c. Memo from Cathy Denison and Jim Bell. 10a. Memo from Administrator. b. Memo from Wayne Henneke. lla. Schedule and memo enclosed. b. Amendment enclosed. c. Request enclosed. d. Request enclosed. e. Copy enclosed. 13a. Request enclosed. b. Request enclosed. c. Request enclosed. C437147i Larry Thompson City Administrator V r • AGENDA REQUEST FORM ITEM NO. E NAME: Larry Thompson DEPARTMENT: Administration DATE: March 7, 1985 MEETING DATE: March 18, 1985 CATEGORY: Petitions, Requests, Communications SUBJECT: Consider Resignation of John DeBates from HRA EXPLANATION: Self Explanatory. Council should also set procedure for filling vacancy. REFERENCE MATERIALS/RESPONSIBILITY: Letter of Resignation - Larry Thompson 1985 Applications - Larry Thompson REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration 6?"fir° �� SIGNATU' March 6, 1985 Mr. Thompson City Administrator City of Farmington Farmington, Minn. 55024 Dear Mr. Thompson, 7 I am resigning from the Farmington HRA board effective March* 1985; twelve noon. It is with regrets that I am resigning as it has been an honor to serve with such fine members of our city HRA board, city council and citizens of Farmington. I feel proud that there have been many major advancements for our city, and I certainly feel that many challenges are in store for the future. Personal and business commitments have absorbed my time and energies beyond the point where I feel I can study issues and give the time that is necessary. I want to thank all concerned, especially Mr. Thompson, for his many hours of assistance in making our city HRA function efficiently. incerely yours, 6, 1,, /tCL C. Jahn E. DeBates CITY OF FARMINGTON .APPLICATION FOR BO OR COMMISSION APPOINTMENT NAME // do ,k O L DATE OF APPLICATION /aA /3 ADDRESS 7 ©5 dE) S7L� �/� � ��g A'?. EMPLOYED BY Lrh/9/"ae/ - BOARD OR COMMISSION YOU WISH TO SERVE ON /he/40. QUALIFICATIONS (Cover pertinent educational background, employment position; and other experience on committees, boards, commissions and church organ- izations, etc.) �EAyM $TATE i�'��.54;72..s or), ; L t I h - Pi.„1-Rx i e .? ,� 30,94-€f -- 42s• esi %,6/'i}-2/ - 7SOo/1 /ti /1-7Q-1-77-7107710,7. R atd � a.�% / ,�.fc�y�iSTE IEFL YOUR REASO FO REEKING AN APPOIN T TO THIS BOARD OR COMMISSION i4/0 alef �,,rQ. -r j de eee m.‹ ,Q -7/ T.o•� u�j ppZ e REFERENCES (List any references you wish that would be familiar with your qualification for the position. ) SIGNATURE AGENDA REQUEST FORM ITEM NO. Fe.., NAME: Larry Thompson DEPARTMENT: Administration DATE: March 7, 1985 MEETING DATE: March 18, 1985 CATEGORY: Unfinished Business SUBJECT: Rescue Squad Review EXPLANATION: Consider report by Rescue Squad Review Committee. REFERENCE MATERIALS/RESPONSIBILITY: Report - Stan Whittingham REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Stan Whittingham Police Dave Pietsch Fire SIGNAT MEMO TO : Mayor and Council SUBJECT: Rescue Squad Review Meeting DATE : March 15 , 1985 THRU: Larry Thompson, City Administrator Members attending the meeting were , Dr. Ailabouni , Dan Nicolai , Mayor Pat Akin, Fire Chief Dave Pietsch , Rescue Captain Greg Thelen, and Police Chief Stan Whittingham. Meeting was held at Farmington City Hall on March 13 , 1985 , at 7 :00 PM. Greg Thelen passed out a list of calls from December 1 , 1984 through February 25, 1985 . (See attached list . ) Discussion on response time by the rescue squad centered on the possibility of having the unit respond when at least two personnel were available to take the truck to the scene and have the remain- ing personnel arrive in their own personal car. Under the current policy there is a four minute wait time maximum, to have at least four individuals be on the truck when it rolls . After four minutes if there are only two or three personnel on board, the unit rolls at that time . In the area of training, the following points were discussed : where experience needed to season the personnel on the rescue squad , availability for personnel to ride with ambulance crews , possible arrangements to spend time at Sanford Hospital emergency room facilities , and training sessions on the psychological affects of death and dying. (See attached list on training conducted so far for the rescue unit. ) Other item of discussion was regarding the budget for the rescue squad. Iy was the consensus of the committee that the rescue unit should be separated budgetarily as much as possible within the fire department budget . This would allow a more true picture of the cost of operations , as well as money received toward the rescue unit , i . e. by donations through private and public organizations . The next item discussed was the three city ambulance report which was circulated to all members for their review. It is the overall feeling of the committee that the rescue squad has been a beneficial asset to the City of Farmington and to the townships in assisting in medical calls . Mayor and Council March 15 , 1985 Page 2 The next meeting is scheduled to be in August , 1985 . Respectfully submitted , Stan V. Whittingham, Chief of Police SVW/mw Attach. DECEMBER 1 , 1984 - FEBRUARY 25, 1985 fA,,,,,-hr, Type of Call # # of Men In Service ' Scene Call 1 .427-01;/-7?'"' 4 7 Stroke 2 * 2 5 10-52 3 8 4 6 Stroke 4 8 6 7 Arrest 5 10 4 not Fall noted 6 8 5 6 OD 7 9 7 8 OD 8 7 4 not Stroke noted 9 9 not not Rescue noted noted Not treated . 10 11 4 6 Fall 11 8 4 5 CO Poisoning 12 9 4 9 Faint 13 7 2 cancel 14 * 4 6 10-52 15 10 1 5 Stroke ( ? ) 16 10 5 8 Arrest 17 12 4 5 Arrest Averages 9 4 6 h TRAINING No. of Men Topic December 14 Traffic/Crime' Scene January 13 EOA February 13 KED Board March SnC , / oG' EOA - Hare Traction April Extrication May MAST AGENDA REQUEST FORM ITEM NO. qh E NAME: Larry Thompson DEPARTMENT: Administration DATE: March 7, 1985 MEETING DATE: March 18, 1985 CATEGORY: New Business SUBJECT: Senior Center Rental EXPLANATION: HRA has delegated authority to City to rent the • southwest portion of the senior. center. The Council should consider ' method of tenant recruitment. REFERENCE MATERIALS/RESPONSIBILITY: Explanation/Recommendation - Larry Thompson REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Wayne Henneke Finance 10► Cr40,20,...,, SIGNATUit MEMO TO: MAYOR AND COUNCILMEMBERS SUBJECT: SENIOR CENTER RENTAL DATE: MARCH 14, 1985 The present tenant of the southwest portion of the Senior Center has given the HRA a 30 day termination notice of their lease. The HRA has decided rather than trying to recruit a tenant at this time, it would delegate this authority to the City Council, since the City will be assuming ownership in the near future. Therefore, the City Council should consider the future plans for that portion of the building (e.g. , City use, expansion of Senior Center, recruitment of new tenant, etc. ) . It would be my recommendation that the City attempt to attract a tenant at this time. If the Council decides to lease the southwest portion, the Council should set parameters for the lease agreement (i.e, length, cost, responsibility, recruitment methods, etc. ) I do not have any recommendations at this time. The HRA presently has set the terms at $300. 00 per month with the tenant responsible for utilities. This matter will be placed on the March 18, 1985 agenda for discussion. Larry Thompson City Administrator LT/mh • • AGENDA REQUEST FORM ITEM NO. O0„ NAME: Larry Thompson DEPARTMENT: Administration DATE: March 7, 1985 MEETING DATE: March 18, 1985 CATEGORY: Miscellaneous SUBJECT: Senior Center Transfer EXPLANATION: Discuss terms of Senior Center transfer and set • date for ceremony. • REFERENCE MATERIALS/RESPONSIBILITY: Explanation REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Cathy Denison Senior Center Coordinator Jim Bell Park and Recreation Wayne Henneke Finance S ,!! v Ldp. oy MEMO TO: MAYOR AND COUNCILMEMBERS SUBJECT: SENIOR CENTER TRANSFER DATE: MARCH 14, 1985 Most of the discussion items were covered in the March 7, 1985 memo. In addition, the Senior Advisory Committee has requested that the City Council state its intentions for the Senior Center in writing. I have drafted a sample • memorandum of understanding and intent for your consideration. It was explained to the Advisory Committee that I would not recommend any legally binding document be approved by the City Council. The City Attorney is presently reviewing the memorandum, and will offer his comments. It would be my recommendation to approve the memorandum provided that it is not legally binding. °Yr":1147""*. Larr hompson City Administrator Lt/mh MEMO TO: MAYOR AND COUNCILMEMBERS • SUBJECT: SENIOR CENTER PLEDGE DRIVE DATE: . MARCH 7, 1985 The HRA considered the terms of transferring the Senior Center during its last regular meeting. No action was taken, but the following comments were made: 1) The transfer ceremony should be postponed until the end of April or the beginning of May. This would allow the Advisory Committee the opportunity to collect delinquent pledges. 2. Because of schedule conflicts, the HRA would prefer to hold the ceremony on Saturday or Sunday. 3) The HRA will not accept pledges in lieu of cash. The collection of delinquent pledgesshouldbe the- responsibility of the City. 4) There would be room for negotiation on a sale price of less than $70,000 if the drive fell short of its goal. No specific amount was stated. 5) The HRA does not care what the City would do with excess funds if the fund drive exceeds its goal. 6) A condition will have to be attached to the deed requiring that the building be used primarily as a Senior Center as per the Title III B Grant requirements. . The financial status of the pledge drive is as follows: Cash and Investments $56,044.23 Interest Due 3/31/85 1,492.00 Major Organization Pledges 12,500.00 Sub Total $70,036.23 Individual Pledges 700.00 Total $70,736.23 I concur with the HRA's request that the ceremony be postponed. It would be more difficult to collect delinquent pledges once the ceremony is held and the title is transferred. Also, given the Council and HRA feedback, Saturday or Sunday would probably be a more appropriate day for the ceremony. Regarding the pledges, it appears that the major pledges will be collected, which would put the fund drive over the $70,000 mark. However, I feel it would be best to make contingency plans in the event that there is a shortfall. Therefore, I feel the Council should make a determination as to the terms of the sale. It may be necessary to hold a joint HRA/Council meeting in early April to discuss this matter. This item will be placed on the March 18, 1985 agenda for general discussion. d (444, 44r.°11 , Larry Thompson, City Administrator