Loading...
HomeMy WebLinkAbout04.01.85 Council Packet AGENDA COUNCIL MEETING REGULAR APRIL 1, 1985 1. CALL TO ORDER 2. APPROVE AGENDA 3. APPROVE MINUTES a. March 11, 1985 b. March 18, 1985 4. CITIZENS COMMENTS 5. PUBLIC HEARINGS 6. PETITIONS, REQUESTS AND COMMUNICATIONS 7. ORDINANCES AND RESOLUTIONS 8. UNFINISHED BUSINESS a. Ambulance Service Agreement 9. NEW BUSINESS a. Fire Code Variance - Faith Methodist Church/School District 192 b. Dakota County Landfill Abatement Assistance Funding c. Consider Computer Proposal from Teleterminal, Inc. 10. MISCELLANEOUS a. 1983/84 SCDBG - Policy Clarification b. 4 Wheel Drive Unit - Review c. CIP - Background Financial Information 11. CONSENT AGENDA a. Approve Requests to Attend Fire Sectional School. b. Approve Payment of the Bills. 12. ADJOURN THE AGENDA IS CLOSED OUT AT NOON ON THE TUESDAY PRECEDING THE MEETING. 13. ADD ON a. Consent Agenda - Pool Deck Repair b. New Business - Police Officers Labor Agreement - Final Position c. Consent Agenda - Capital Outlay Request - Air Compressor d. Dakota County Multifamily Bond Pool Program - Gil Gilbertson MEMO TO: MAYOR AND COUNCILMEMBERS SUBJECT: AGENDA ITEMS DATE: MARCH 28, 1985 8a. Memo from Administrator enclosed. 9a. Memo from Administrator enclosed. b. Memo from Administrator enclosed. c. Memo from Administrator and Police Chief enclosed. 10a. Memo from Administrator enclosed. b. Memo from Police Chief. c. Information enclosed. lla. Request enclosed. b. Copy enclosed. 13a. Request enclosed. b. Memo from Administrator enclosed. c. Request enclosed. d. Memo from Administrator enclosed. Larr Thompson City Administrator LT/mh AGENDA REQUEST FORM ITEM NO. Q-- NAME: Larry Thompson DEPARTMENT: Administration DATE: March 25, 1985 MEETING DATE: April 1, 1985 CATEGORY: Unfinished Business SUBJECT: Ambulance Service Agreement EXPLANATION: Update on ambulance service. REFERENCE MATERIALS/RESPONSIBILITY: Update - Stan Whittingham, Tarry Thompson REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Stan Whittingham Police Dave Pietsch Fire SIGNATU • MEMO TO: MAYOR AND COUNCILMEMBERS SUBJECT: AMBULANCE SERVICE - UPDATE DATE: MARCH 29, 1985 The Administrators of Apple Valley, Lakeville and Farmington met with the Burnsville City Council on March 19, 1985 to discuss the possibility of integrating the four cities under one ambulance service. The concept was well received but it was indicated that the three cities should have their service in operation before integration. Since then, the Fire Chief of Burnsville has indicated that if it is the intention of the cities to integrate, Burnsville should operate the entire system from the start (December 1, 1985) . Representatives from Apple Valley, Lakeville, Burnsville and Farmington met this morning to discuss the matter further. While the exact location of the unit has not been set, there was a strong indication that it would probably be located at Apple Valley Fire Station #1. Also, it was indicated that other departments would not be able to use the stand-by unit for rescue services. Based on this information, it was indicated that Farmington would be reluctant to enter into the service without some reduction in subsidy fees. Estimates of cost under the arrangement have not been established. This information will be forwarded when received. In order to expedite the process the City of Apple Valley has advertised for bids on equipment certificates, and the City of Lakeville will approve the plans and specifications and order the advertisement for bids on the unit on Monday night. The bids will be rejected if a joint powers agreement cannot be reached. I have also met with representatives from Divine Redeemer to discuss the present status of the service. Based on preliminary estimates, it appears that the $3.32/capita rate will be reduced somewhat. Exact figures will be given next week. Divine Redeemer also expressed a willingness to continue providing ambulance service. I am therefore seeking direction based on the aforementioned information. The following questions should be answered. 1. Would the City be interested in being served by a unit stationed in Apple Valley, with no additional equipment? Would a reduced rate be acceptable? 2. If the unit is not moved south and no additional equipment is provided, should staff begin looking into starting out own service? This item will be on the April 1, 1985 agenda for discussion. Larry ompson City Administrator AGENDA REQUEST FORM ITEM NO. v NAME: Stan Whittingham DEPARTMENT: Police DATE: March 26, 1985 MEETING DATE: April 1, 1985 CATEGORY: New Business SUBJECT: Consider Computer Proposal by Teleterminal, Inc. EXPLANATION: Self Explanatory REFERENCE MATERIALS/RESPONSIBILITY: Request, Recommendation - Larry Thompson Stan Whittingham, Wayne Henneke REFERRED TO: (NAME) DEPARTMENT: Stan Whittingham Police Larry Thompson Administration Wayne Henneke Finance S GNATURE 1 MEMO TO: MAYOR AND COUNCILMEMBERS SUBJECT: COMPUTER SYSTEM - POLICE DEPARTMENT ' DATE: MARCH 29, 1985 I have reviewed the attached memo from Chief Whittingham regarding the purchase of a computer system, and would like to qualify the stated con- clusions. While I did feel that the proposal would be an excellent opportunity, I understood that the software and hardware would cost $7,000. Teleterminal, Inc. has since clarified that the $7,000 would only include the software. Since the acceptance of the proposal would be committing the City to a sizable investment, I am not ready to make a favorable recommendation at this time. I do feel that Chief Whittingham's memo would be a good basis for Council discussion on the matter. Therefore, I feel that the Council should discuss the merit of the police department acquiring an in-house system, and direct staff accordingly. Larry Thompson City Administrator LT/mh cc: Stan Whittingham Wayne Henneke file MEMO TO: Mayor and Council SUBJECT: Computer System for Farmington Police Department DATE : March 28, 1985 , THRU: Larry Thompson, City Administrator BACKGROUND Up to January, 1985 , computer systems were generally "mini" framed computers . Departments in Dakota County such as Rosemount , Apple Valley, purchased these mini systems at a cost of between $60, 000 and $80, 000. In late 1983, early 1984 , Lakeville Police Department and Farmington Police Department looked at the feasibility of purchasing a mini system to be jointly used by both departments . Farmington Police Department's cost for this system would have been in the neighborhood of $28, 000 to $30, 000. After studying the feasibility of the system it was felt by this writer, that the cost was prohibitive to justify such a system, that would be beneficial to the police department. Many police departments in the State have a terminal "keyboard and screen" which allows the department to access the State computer for police related information only. Items such as drivers license checks , vehicle registration checks , wants and warrants checks . Because Farmington's population base is not at a 5, 000 population, we are not eligible for the funding program to even provide a terminal for the police department. Police departments can still lease a terminal to access the State system, but it would cost the police department between $450. and $500. a month lease fees . Again, the cost of leasing a terminal for that kind of money was felt to be a bad return on an in- vestment. With the age of the "micro" computer (IBM PC) , and the cost associated with such a system; would be a beneficial tool to departments the size of Farmington. It should be noted that Farmington Police Department 's size falls into an area of approximately 70% of the departments in the State of Minnesota. The State of Minnesota ' s Department of Public Safety, Bureau of Criminal Apprehension, Criminal Justice Information Division, is the overseer of law enforcement computer systems accessing the State computer system for information regarding law enforcement matters . Because of protocol and a dedicated system to access law enforcement computers, the State has said, that only certain computers can have that access . As late as November, 1984, I was informed by the CJIS Division of the BCA, that there was no immediate plans to allow micro computer systems on line with the State system. y. Mayor and Council March 28, 1985 Page 2 On January 23, 1985 ,. I received information that the CJIS Division • of BCA, has approved vendors to develop software systems on micro computers compatible with the State system. CURRENT STATUS Since February, 1985, I have been in touch with Tele-Terminals , Inc. , Minneapolis based computer Corporation, who are in the process of developing software programs to be used on the micro computer systems . The software is being developed for the IBM-PC, AT Computer. This computer would be similar to the one the City of Farmington currently owns. Our police department has been asked by Tele-Terminals to be involved in a pilot program to test and approve software programs on the IBM-PC computer for induction into the State system. Attached is some correspondence from Tele-Terminals regarding the cost of the software and hardware system, to be used in the pilot program. The cost of the entire system would be approximately $17, 604, ihbluding maintenance for' onelyear after the acceptance of the software program. As indicated in the letter from Tele-Terminals , the police department would have to pay $2, 000. upon receipt of the equipment, $2, 000 after the first working version of the software was approved and $3, 000 upon acceptance of the system. The time table as of this writing would be $2, 000 in July, for delivery of the system, $2, 000 sometime between September and October for the second phase of the project and $3, 000 in December, 1985, or January 1986. The cost of the hardware could be set up on a six month to twelve month - lease buy program at which time the city would buy out the lease and own the equipment. It should be noted that the hardware system involved in this configuration is a more powerful unit than what the city cur- rently owns . I have discussed this matter with Tele-Terminals and told them our situation on not having that kind of money budgeted for 1985. They stated that they would help us out in any way they could knowing our particular situation. The police department has some money budgeted in 1985, which we could use to make the first $2, 000 payment t-or the software system. Tele-Terminals would carry the balance of the $5, 000 until 1986. As to the hardware cost under a six or twelve month lease buy agreement, we could lease the equipment for that period of time for approximately $250. per month and at the end of the six or twelve month period, buy the equipment. The cost of the system would mean a $3500 investment in 1985, and approximately $12, 000 investment in 1986. Mayor and Council March 28, 1985 Page 3 CONCLUSION In discussing this matter with Larry Thompson, City Administrator and Wayne Henneke , Finance Director , it is felt by the three of us that it would be a excellent opportunity for the police depart- ment to purchase a computer system. The benefits to the city would include, backup system to the current IBM-PC, as well as allow the police department to have the capabilities of word processing, electronic filing and access into the State system. If you have any questions or comments regarding this memo, please feel free to contact me at any time. Respectfully submitted , Stan V. Whittingham, Chief of Police SVW/mw • MEMO TO: STAN WHITTINGHAM SUBJECT: 4 WHEEL DRIVE POLICY DATE: APRIL 8, 1985 This memo serves as a follow up to the 4 wheel drive policy set by the Council during the April 1, 1985 meeting. The policy set by the Council is as follows: Four Wheel Drive Unit 1) Primary Service - To be used as an emergency vehicle during "bad" weather, I would assume that the definition would follow the definitions stated in the heavy snowfall emergency policy. If you require further clarification please contact me. 2) Secondary Service - The vehicle may be used on a periodic basis for administrative, transport or non direct enforcement related activities. 3) Mileage - Total vehicle mileage not to exceed 1,000 miles during the next 12 months. It should be noted that a concern of the Council was that safeguards should be provided to prevent the vehicles from being pressed into action. If you have any qyestions regarding this matter, please contact me. Lar hompson City Administrator LT/mh cc: Mayor and Councilmembers file i ! AGENDA REQUEST FORM • ITEM NO. /10/6 NAME: Larry Thompson DEPARTMENT: Administration DATE: March 25, 1985 MEETING DATE: April 1, 1985 CATEGORY: Miscellaneous SUBJECT: 4 Wheel Drive Unit - Review EXPLANATION: As per Council directive REFERENCE MATERIALS/RESPONSIBILITY: Report - Stan Whittingham REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Stan Whittingham Police Wayne Henneke Finance SIGNATU J. MEMO TO: Mayor and Council SUBJECT : Recap of First Six Months Operation of 4-Wheel Drive Unit for Police Department DATE: March 28, 1985 THRU : Larry Thompson, City Administrator Since acquiring the vehicle , October 2, 1984 , it has been used for the following. 5e,Ler- 1 ) Used on-fft% different occasions during bad weather conditions for a total of 2111 vehicle hours . aadY 2) Used in investigation of cases . Most notably, was the tracking of a stolen snowmobile track, cross country to a residence in Lakeville, where the snowmobile was recovered and a person at the residence was arrested for the theft . 3 ) Used by both full and part time officers to transport personnel and equipment to the pistol range for winter time shooting. 4 ) Used to run radar surveys and check for stop sign violations . 5 ) Used as a stake-out vehicle at automobile dealers , where thefts from vehicles were occurring. 6 ) Used by the officers to work hockey, basketball and school function activities . Since acquiring the vehicle, the department has spent a little over $800 . on fuel, lubes , filters , maintenance and repairs on the vehicle. Through some private donations and grant money we have been able to equipment the vehicle with a two-way radio, lights and sirens , and first aid equipment. The cost of operation , maintenance and equipping of this vehicle during the first six months of operation, would be about 'the same if the police department had used the fire department ' s 4-wheel drive rig and a fireman during the periods of the inclement weather. (See Item #1 above . ) Mayor and Council March 28, 1985 Page 2 In summary, the police department has found this vehicle as a very useful tool under the emergency conditions as well as some routine situations . If you have any questions or comments regarding this summary, please feel free to contact me. Respectfully submitted, Stan V. Whittingham, Chief of Police SVW/mw