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Home My WebLink About04.15.85 Council Packet AGENDA COUNCIL MEETING REGULAR APRIL 15, 1985 1. CALL TO ORDER 2. APPROVE AGENDA 3. APPROVE MINUTES a. April 1, 1985 4. CITIZENS COMMENTS 5. PUBLIC HEARINGS 6. PETITIONS, REQUESTS AND COMMUNICATIONS 7. ORDINANCES AND RESOLUTIONS 8. UNFINISHED BUSINESS a. County Landfill Abatement Assistance Guidelines b. General Services Superintendent - Position Description 9. NEW BUSINESS a. Classify Tax Forfeited Properties. b. Clarification of Economic Development Commission Joint Powers Agreement. c. Consider Economic Development Commission 1985 Budget d. IDB Entitlement Transfer Requests 10. MISCELLANEOUS a. Consider Fire Hall Bids b. Set Date for Senior Center Transfer 11. CONSENT AGENDA a. Approve Capital Outlay Request - Auto Vacuum for Pool b. Budget Adjustment - General Services - Garage Doors c. 1985 Equipment Certificate d. Budget Adjustment - Park and Recreation - Doors and Railings e. Approve Bills as Submitted. 12. ADJOURN 13. ADD ON a. Presentation of U of M Student Project b. Joint Meeting to Discuss "Branch 3" of the Vermillion River. c. Approve Vacation Extension - General Services d. Proposed Fire Hall - Fence THE AGENDA IS CLOSED OUT AT NOON ON THE TUESDAY PRECEDING THE MEETING. MEMO TO: MAYOR AND COUNCILMEMBERS SUBJECT: AGENDA ITEMS DATE: APRIL 10, 1985 8a. Tabled from previous meeting. b. Memo from Administrator. 9a. County request, staff recommendation. b. Memo enclosed. c. Copy/explanation enclosed. d. Request, recommendation enclosed. 10a. Memo enclosed. b. Recommendation enclosed. lla. Request enclosed. b. Adjustment enclosed. c. Memo enclosed. d. Request enclosed. e. List of bills enclosed. 13a. Memo enclosed. b. Information enclosed. c. Memo enclosed. d. Memo enclosed. La r Thompson Ci y Administrator LT/mh AGENDA REQUEST FORM C6)ITEM NO. NAME: Larry Thompson DEPARTMENT: Administration DATE: April 8, 1985 MEETING DATE: April 15, 1985 CATEGORY: Unfinished Business SUBJECT: General Services Department-Position Description EXPLANATION: Position Description for General Services Superintendent REFERENCE MATERIALS/RESPONSIBILITY: Larry Thompson REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration SIGNATO ' MEMO TO: MAYOR AND COUNCILMEMBERS SUBJECT: GENERAL SERVICES SUPERINTENDENT - POSITION DESCRIPTION DATE: APRIL 12, 1985 Mayor Akin and I have met on a number of occasions to discuss the job descrip- tion for Bill Hince's replacement. In addition, I have discussed the matter with Mr. Hince, City staff and individual Councilmembers. Also, Mayor Akin _ and I have reviewed position descriptions from various municipalities. Based on the information, it is recommended that the following positions be revised: SUPERINTENDENT OF GENERAL SERVICES - Position would be modified to include the general administration and oversight of the general services, sewer, water and sanitation departments, engineering and building inspections. Position would remain at a department head level. Position would require a civil engineering degree, Class C sewer and water license and three years municipal experience. ASSISTANT SUPERINTENDENT OF GENERAL SERVICES - Position would assume the day to day operations of the general services, sewer, water and sanitation depart- ments, including direct assignment and supervision of general service employees. The position could also assume the duties of weed inspector and forester. Position would not have department head status. Minimum requirements would be a high school diploma and 5 years supervisory experience in municipal public works. The above mentioned changes are stated as a general concept, and not intended to be a detailed job description. Implied duties and responsibilities, such as budgeting, planning and personnel would be assigned. A preliminary salary survey indicates that the revised Superintendent of General Services would require a salary range of $30,000 - $35,000, but could be higher depending on qualifications. The revised Assistant Superintendent position would also require a somewhat higher salary than present because of added duties and responsibilities. Detailed job descriptions have been drafted and will be forwarded upon review by Mayor Akin. This memo is not intended to state a firm position but to recommend a concept for consideration. If accepted, additional details will be researched, and the description refined. Larr Thompson City Administrator LT/mh cc: Bill Hince file AGENDA REQUEST FORM ITEM NO. 92, NAME: Larry Thompson DEPARTMENT: Administration DATE: April 5, 1985 MEETING DATE: April 15, 1985 CATEGORY: New Business SUBJECT: Consider Economic Development Commission 1985 Budget EXPLANATION: As per Joint Powers Agreement REFERENCE MATERIALS/RESPONSIBILITY: Budget/Recommendation - Larry Thompson REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration SIGNATOR• MEMO TO: MAYOR AND COUNCILMEMBERS SUBJECT: ECONOMIC DEVELOPMENT COMMISSION - 1985 OPERATING BUDGET DATE: APRIL 11, 1985 Attached please find a copy of the proposed Economic Development Commission's 1985 Operating Budget for your review and action. Please note that the budget is for half a year. As per the Joint Powers Agreement, the budget must be ratified by each of the sponsors. The Budget has been approved by the HRA. Donovan Mayer and I will answer any questions you may have. eA54iX . Ly Th:!1::?0 '7°11--------. City Administrator LT/mh cc: file 1 AGENDA REQUEST FORM ITEM NO. /Oo. • NAME: Larry Thompson DEPARTMENT: Administration DATE: April 3, 1985 MEETING DATE: April 15, 1985 CATEGORY: Miscellaneous SUBJECT: Consider Fire Hall Bids. EXPLANATION: Self Explanatory REFERENCE MATERIALS/RESPONSIBILITY: Bid Tabulation - Tom Dunwell REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Dave Pietsch Fire )00 CY:61.14,'" SIGNATU' r MEMO TO: G.M. GORGOS, ATTORNEY SUBJECT: FIRE HALL BIDS DATE: APRIL 8, 1985 The following information is .submitted for your review and comments regarding the fire hall bids: Phillips Klein Maerten's Brenny 1. Base Bid $ 389,903 $ 396,446 2. Alt. CARP-3 (Carpentry) 21,202 19,500 3. Alt. HVP-1 (Heat, Vent, Plumb) 9,042 6,200 4. Alt. SP-1 (Sprinkler) 827 800 5. Alt. E-1 (Electrical) 8,000 8,000 6. Alt. R-1 (Rubber Roof) 1,501 (1,500) 7. Alt. C-1 (Sidewalk) 1,512 1,500 $ 431,987 $ 430,946 Alternates Nos. 2 - 5 consist of the work necessary to complete the interior office/meeting room space. This major item was bid as an alternate because of the potential for the bids exceeding budget. Item No. 6 consists of installing a rubber roof instead of asphalt. The architect has recommended the rubber roof because of the potential traffic on the roof during training sessions and the 10 year warranty versus a three year warranty. Alternate No. 7 was added for access purposes. Based on the aforementioned information, and the requirements set forth in the Fire Hall specs, would you please indicate if the City would be complying with State contract requirements. If you have any questions, please do not hesitate to contact me. Larry ompson City Administrator LT/mh cc: Tom Dunwell Mayor and Councilmembers Dave Pietsch • MEMO TO: MAYOR AND COUNCILMEMBERS SUBJECT: FIRE HALL BIDS DATE: APRIL 8, 1985 Based on the apparent low bid, including the bid alternates which would finish the office/meeting space, sidewalks and rubber roof, the Fire Hall estimates are as follows: Construction $ 430,946 Architect 38,600 Bonding Costs 19,700 Contingency 10,000 TOTAL PROJECT COST $ 499,246 This information is provided for the bid letting scheduled for April 15, 1985 during the regular Council meeting. Larry ompson City Administrator LT/mh cc: Tom Dunwell AGENDA REQUEST FORM ITEM NO. /01.0 • NAME: Larry Thompson DEPARTMENT: Administration DATE: April 5, 1985 MEETING DATE: April 15, 1985 CATEGORY: Miscellaneous SUBJECT: Set Date for Senior Center Transfer EXPLANATION: Self Explanatory REFERENCE MATERIALS/RESPONSIBILITY: Recommendation - Larry Thompson REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Cathy Denison Senior Center Jim Bell Park and Recreation SIGNATUR �% I Y MEMO TO: MAYOR AND COUNCILMEMBERS SUBJECT: SENIOR CENTER TRANSFER DATE: APRIL 12, 1985 The financial status of the fund drive as of April 11, 1985 is as follows: Cash $ 66,248.42 United Way Pledge 4,637.00 $ 70,885.42 All pledges except the United Way, which cannot be distributed because of procedural guidelines. Cathy Denison has requested that the United Way confirm the pledge in writing. Because the only outstanding pledge is the United Way, and the City is fairly certain to receive that money, the HRA has indicated that it would like to receive the entire $70,000. I see no problem with the arrangement if the City receives assurance from the United Way in writing. The procedure for transfer should be conducted as follows: 1. Senior Advisory Committee presents check and United Way and pledge to City. 2. City presents $70,000 check to HRA. 3. HRA presents the deed to the City. (Note: The City and HRA attorneys have been directed to prepare the necessary documents for transfer.) Because of a schedule conflict on April 27, 1985, the HRA and Senior Center Advisory Council has tentatively set the transfer date for April 26, 1985 at 4:00 P.M. subject to Council concurrence. Larry •Gipson City A. flinistrator LT/mh cc: Cathy Denison Jim Bell Wayne Henneke file