HomeMy WebLinkAbout05.20.85 Council Packet AGENDA
COUNCIL MEETING
REGULAR
MAY 20, 1985
1. CALL TO ORDER
2. APPROVE AGENDA
3. APPROVE MINUTES
a. May 6, 1985
4. CITIZENS COMMENTS
5. PUBLIC HEARINGS
a. Set a Public Hearing to Consider Proposed Preliminary
Plat and PUD, Dakota County Estates.
6. PETITIONS, REQUESTS AND COMMUNICATIONS
7. ORDINANCES AND RESOLUTIONS
a. Resolution Extending 1983/84 Neighborhood Rehab Loan Program
b. Resolution Requesting Army Corps of Engineers to Conduct
Study, Branch 3, Vermillion River
c. Resolution Requesting Army Corps of Engineers to Conduct
Study, Southeast Farmington
8. UNFINISHED BUSINESS
a. Classify Tax Forfeited Properties
b. Liquor Store Parking
9. NEW BUSINESS
a. Downtown Parking Restrictions
b. Resignation of Park and Recreation Employee
c. City Logo
d. Proposal from Senior Center Advisory Council Regarding
Rental Property.
10. MISCELLANEOUS
a. Consider 1984 Audit Report
11. CONSENT AGENDA
a. Preliminary Approval - Change Order - Sewer Project
b. Approve Resolution Setting a New Fund for the Economic
Development Commission
c. Approve Schools and Conference Request - LMC Annual Conference
d. Approve Capital Outlay Request - General Services
e. Approve Payment of the Bills.
12. ADJOURN
13. ADD ONS
a. 1983/84 SCDBG Drawdown Request
b. Consider Request Relating to 617 Spruce St.
c. General Services Position - Selection Process
d. Consider Vacating Various Utility and Drainage Easements
in Dakota County Estates.
THE AGENDA IS CLOSED OUT AT NOON ON THE TUESDAY PRECEDING THE MEETING.
MEMO TO: MAYOR AND COUNCILMEMBERS
SUBJECT: AGENDA ITEMS
DATE: MAY 17, 1985
5a. Planning Commission minutes enclosed. I will bring a copy
of the Plat for review.
7a. Memo/Resolution enclosed.
b. Memo/Resolution enclosed.
c. Memo/Resolution enclosed.
8a. Park and Recreation Commission minutes/memo from Jim Bell enclosed.
b. Memo enclosed.
9a. Memo enclosed.
b. Memo sent previously
c. Memo enclosed.
10a. Report enclosed. A representative from the auditing firm will be
present to answer any questions you may have. Wayne and I will
also meet on an individual basis to discuss the report.
lla. Memo, change order enclosed.
b. Memo/Resolution enclosed.
c. The Council has given blanket approval in the past for Department
Heads and Councilmembers to attend the LMC Annual Conference. I
would recommend the same approval be given this year.
d. Request enclosed.
e. Copy enclosed.
13a. Requests enclosed.
b. The information contained in the agenda request form is the only
available information at this time. I assume that the developer
will request an extension regarding the razing of the building.
c. Memo enclosed.
d. A portion of Dakota County Estates 2nd Addition included an overlay
over Outlot A of Dakota County Estates First Addition. It has been
discovered that drainage easements in Dakota County Estates First
Addition interfere with the lots in the Second Addition. Therefore,
I would recommend a public hearing be set for June 17, 1985 at 7:30 P.M.
Larry T mpson
City Administrator
NOTE: THE 1985/86 GOALS AND PRIORITIES WILL BE ON THE JUNE 3, 1985 AGENDA.
•� AGENDA REQUEST FORM
ITEM NO. 7
NAME: Larry Thompson
DEPARTMENT: Administration
DATE: May 10, 1985 •A
�5MEETING DATE: MAy 20, 1985 yi
CATEGORY: Ordinances and Resolutions
SUBJECT: Resolution Extending 1983/1984 Neighborhood Rehab Loan Program
EXPLANATION: Extend P • •q. - - - .- . • _
submitted applications before the present prnjerr deadline_
REFERENCE MATERIALS/RESPONSIBILITY: Resolution/Explanation - Larry Thompson
REFERRED TO: (NAME) DEPARTMENT:
Larry Thompson Administration
SIGNATU (441.1%),4111"...4"-.1-
MEMO TO: MAYOR AND COUNCILMEMBERS
SUBJECT: SCDBG PROGRAM EXTENSION
DATE: MAY 16, 1985
Attached, please find a request and resolution to extend the 1983/84
SCDBG Program. As noted in the memo, it is requested that the Program
be extended until November 30, 1985 in order to close out the appli-
cations, provided that the City extend the administrative agreement
with the Dakota County HRA and reduce the grant by $83,000.00. The
State has given verbal approval to the concept.
Therefore, I would recommend that the attached resolution be approved.
r°11(PP* -
Larry . ,imp son
City A:ministrator
LT/mh
cc: file
DAKOTA COUNTY DAKOTA COUNTY
• $ HOUSING &
• .muswilL� REDEVELOPMENT
''" '1� H RA AUTHORITY
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�„ 1 2496- 145th STREET WEST
91
ROSEMOUNT, MINNESOTA 55068
612-423-4800
Serving People and Communities
MEMORANDUM
TO: Larry Thompson, Farmington City Administrator
FROM: Dave Schaffer, Community Development Specialist
SUBJECT: APPROVAL TO EXTEND SCDP IMPROVEMENT PROJECT AND REDUCE GRANT AMOUNT
DATE: May 14, 1985
The Farmington Neighborhood Improvement Project is nearing the end of its two-
year term and is scheduled to be completed by May 31, 1985. However, there is a
significant number of interested and eligible applicants waiting to participate,
approximately 13, as well as more than enough funds to cover the estimated reha-
bilitation costs. Listed below are the current working balances remaining in
the budget and projected expenses.
Working Projected
Balance Expense Balance
Residential Rehabilitation 186,952.00 130,800.86 56,151.14
Acquisition 6,488.86 - 0 - 6,488.86
Relocation 360.00 - 0 - 360.00
Rental Rehabilitation 40,000.00 20,000.00 20,000.00
TOTALS 233,800.86 150,800.86 83,000.00
Based on these figures an, projections the City could continue to service
interested homeowners whi e reducing the remaining grant monies by $83,000.00.
The Department of Energy .nd Economic Development would be willing to approve an
extension of the program n order to take care of late applications as long as
the City commits to a red ced grant amount. Therefore, I recommend that a reso-
lution be passed that wou d include the following:
1. Approval to extend the Farmington Neighborhood Improvement Project 6 months
beyond the scheduled lose-out of May 31, 1985. (Revised program ter-
mination date, Novemb:r 30, 1985.)
2. Approval to extend the Contract for Administrative Services between the City
of Farmington and the Housing and Redevelopment Authority another 6 months.
(Revised contract ter ination date, December 14, 1585.)
3. Approve a reduction o the SCDP grant by $83,000.00.
If you should have any questions on the matter, please call me.
Thank you.
11 "AN EQUAL OPPORTUNITY EMPLOYER"
RESOLUTION NO.R
RESOLUTION RELATING TO THE FARMINGTON NEIGHBORHOOD
IMPROVEMENT PROGRAM
Pursuant to due call and notice thereof, a regular meeting of the City Council
of the City of Farmington, Minnesota, was held in the Civic Center of said City
on the 20th day of May, 1985, at 7:00 P.M.
The following members were present:
The following members were absent:
Member introduced and Member seconded the following resolution:
WHEREAS, the City of Farmington has received a Small Cities Development Block Grant
for the purpose of funding the Farmington Neighborhood Improvement Program
(Program) ; and
WHEREAS, the Program is presently being administered by the Dakota County Housing
and Redevelopment Authority through an administrative agreement; and
WHEREAS, a number of applications to the Program are presently being processed; and
WHEREAS, the Program is scheduled to end on May 31, 1985.
NOW THEREFORE, BE IT RESOLVED as follows:
1. The Farmington Neighborhood Improvement Project be extended
until November 30, 1985.
2. The Administrative Services Contract between the City and Dakota
County HRA is hereby extended until December 14, 1985.
3. The Small Cities Development Block Grant be reduced by $83,000.00.
This resolution adopted by recorded vote of the Farmington City Council in
open session on the 20th day of May, 1985.
Mayor
Attested to the day of , 1985.
Clerk/Administrator
SEAL
AGENDA REQUEST FORM
ITEM NO. lel/
NAME: Larry Thompson
DEPARTMENT: Administration
DATE: May 10, 1985
MEETING DATE: May 20, 1985
CATEGORY: New Business
SUBJECT: Downtown Parking Restrictions
EXPLANATION: Self Explanatory
1
REFERENCE MATERIALS/RESPONSIBILITY: Recommendation - Larry Thompson,
Stan Whittingham
1
REFERRED TO: (NAME) DEPARTMENT:
Larry Thompson AdlminiGtration
Stan Whittingham Police
Jerry Bauer General Service
SIGNA UR
MEMO TO: STAN WHITTINGHAM
SUBJECT: DOWNTOWN PARKING LIMITATIONS
DATE: MAY 10, 1985
Last November, we met with the Downtown businessmen to discuss
areas of concern. Downtown parking limitations were discussed
at length. A review of my notes indicate that the businessmen
would like to see 2 hour parking with minimal enforcement, such
as a warning, at the onset. If violations continue, enforcement
should be stepped up to the issuance of tickets with minimal fines.
It was also proposed that a meeting be held 6 months after re-
strictions are in place to review the matter.
It was Bill Hince's recommendation that the City wait until
after winter before placing the restrictions. Therefore, I feel
it is appropriate at this time to bring the matter to the Council.
Please review the attached materials and prepare informatin/recommendation
on the following:
1. Area (maps)
2. Hours of Enforcement.
3. Type of Enforcement.
It should be noted that I have inspected the railroad leased parking
lot adjacent to Centel, and it appears to be fully utilized. I am
in the process of trying to lease additional property.
It would be appreciated if you could have the material ready by May 15,
1985 for review.
Lar Thompson
City Administrator
LT/mh
cc: Mayor and Councilmembers
Jerry Bauer
file
MEMO TO: DOWNTOWN BUSINESSMEN
SUBJECT: BREAKFAST MEETING SUMMARY
DATE: NOVEMBER 27, 1984
The following is a summary of the breakfast meeting which was held on
November 21, 1984.
I. Snow Removal - The City will windrow the snow from the curbs to the
middle of the street on the morning following each major snowfall , and
again on the morning after. It will be the responsibility of each property
owner to move the snow from the sidewalk to the street so it can be removed
by the City.
City Staff will recommend that the City Council approve a policy which would
allow removal of snow by the City from any property in violation of the snow
removal ordinance without notifying the owner. This would allow the City to
remove snow more expediently.
II. Parking - LaDonna Riste presented a survey of Downtown businessmen re-
garding parking restrictions (attached). It was the consensus that the City
post 2 hour parking signs and start with minimal enforcement. If violations
continue, a "token" parking ticket will be issued ($2.00 or less). Concern
was expressed regarding strict enforcement. . It was also the consensus that
this matter be reviewed in six months.
III. Shrubs and Trees - It was the consensus that the shrubbery could be re-
moved and the boxes cemented in. Problems cited were snow removal , weeds and
litter. It was suggested that store owners be responsible for maintaining
the boxes in front of the stores. as an alternative to removing shrubs.
Several comments were made regarding the size of the trees and the visual re-
strictions they placed on signs. It was suggested that the trees be removed
and replaced by a different variety which would not cause visual restrictions.
Costs associated with such a project were briefly discussed.
Concern was expressed regarding the number of birds in the trees.
A suggestion was made that planters be installed which could be moved against
the buildings during winter.
It was the consensus that some type of greenery should be placed in the Downtown
area. It was also the consensus that a plan be developed for greenery in the
downtown area.
Additional items discussed were as follows:
1. The potholes in the alley between Oak and Spruce and between Third
and Fourth Streets should be repaired.
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325 OAK STREET • FARMINGTON, MINNESOTA 55024 • 463-7111 (Area Code 612)
February 27, 1985
Tim Harbeck
Chicago, Milwaukee, St. Paul
and Pacific Railroad Co.
547 lest Jackson Blvd.
Suite 1510
Chicago, IL 60606
Dear Mr. Harbeck,
This letter serves as a follow up to our telephone conversation on February 27,
1985 regarding an amendment to Lease No. 83126. As indicated in the conversation,
additional property could be utilized to the west due to the abandonment of the
spur line. Further inspection indicates that the abandonment of the loading
dock would also allow expansion to the south. Therefore, I have• shaded the
area that could be available. The only structure on the entire site is a small
relay station.
As indicated the City would improve the property for parking purposes. The City
would be willing to accept all or part of the shaded area.
It would be appreciated if you would review this request and respond with the
availability, terms, conditions, etc.
If you have any questions, please do not hesitate to contact me.
Respectfully yours, (70Z.ciz -3016 - Ce•-k 7- Via3/8s
‘I le-OL IB p„..a ez7 y— "i6
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Larry Thompson la •
City Administrator A. go
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9-1-3 9-1-6
(L) Alongside or opposite any street excavation or obstruction when such
stopping, standing or parking would obstruct traffic.
9-1-4: PARKING PROHIBITED:
(A) No person shall park a vehicle or permit it to stand upon any street, highway
or public alley within the City in any place where official signs prohibit
parking or alongside any curbing officially painted yellow.
(B) No person shall, for camping purposes, leave or park a house or camping
trailer on any public street, highway or alley within the City.
(C) No person shall, for the purposes fo displaying it for sale, leave or park a
vehicle on any public street, highway or alley within the City.
(D) No person shall park a vehicle in any public alley except that such alley
parking shall be permitted only for the purpose of loading or unloading said
vehicle and only in event that said parking does not otherwise obstruct
traffic or violate any of the other provisions of this Chapter.
(E) Between the hours of eight o'clock (8:00) A.M. and five o'clock (5:00) P.M.,
Sundays and legal holidays excepted, no person shall park a vehicle for a
period longer than two (2) consecutive hours at any place within the City
where official signs provide for "Two Hour Parking".
1
9-1-5: PARALLEL PARKING: Except as hereinafter provided in Section
9-1-6 hereof, every vehicle parked on any street with a curb, shall
be parked parallel thereto and with the right hand wheels of such vehicle within
twelve inches (12") of the curb. Every vehicle parked upon any street without a
curb shall be parked to the right of the main traveled portion of said street and
parallel thereto and in such manner as not to interfere with the free flow of traffic.
9-1-6: DIAGONAL PARKING: Diagonal parking shall be permitted upon
such streets or parts of streets where diagonal parking is officially
indicated by painted stripes or other appropriate signs or markings.
Every vehicle parked in any area in which diagonal parking is permitted shall be
parked at an angle of thirty five degrees (35°) from parallel and with the right front
wheel of said vehicle against the curb; and every such vehicle shall be parked
between painted markings on the street or curb.
683
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MEMO TO: Mayor and Council
THRU : Larry Thompson, City Administrator
SUBJECT: Downtown Parking Limitations
DATE: May 17, 1985
On May 13, 1985 and May 14, 1985 , this department conducted_ a
parking study of vehicles in the downtown area , on 3rd Street
between Elm and Spruce and on Oak between 2nd and 4th.
Between the hours of 9 :00 AM and 5: 00 PM, approximately 77% to
78% of the 126 parking stalls in that area were occupied.
As of this writing, I am unable to give you a percent of
vehicles that would have violated a two-hour parking restriction.
Over 600 vehicles were surveyed during the two day period of
time and to correlate the numbers that would have been in
violation would be too lengthy to do it by hand . Scanning over
the material that I have at this time , it would appear that
between 7 to 15 vehicles were in violation of the two-hour
parking restriction, during each two-hour check.
If the council elects to post for two-hour parking, I would
suggest that it would be posted from 9: 00 AM to 5: 00 PM, Monday
through Friday, excluding Saturday, Sunday and Holidays .
I would also suggest that a publicity campaign in the newspaper
to notify residents of the two-hour parking in the downtown area.
From an enforcement stand-point , I would suggest that we would
use a warning tag system for the first four weeks , after the
signs were posted . At the end of the four week period , a review
would be made of the warning tags to establish if certain vehicles
were in violation of the two-hour parking on a consistent basis .
After the four week review, I believe that it would be appropriate
to have the council review the information as to whether or not to
establish a rigorous enforcement program or to monitor on a random
basis through warning tags .
If there are any comments or questions , please feel free to contact
me .
Respectfully submitted ,
Stan V. Whittingham,
Chief of Police
SVW/mw
AGENDA REQUEST FORM
ITEM NO. 1 C.
NAME: Jim Bell
DEPARTMENT: Park and Recreation
DATE: May 16, 1985
MEETING DATE: May 20, 1985
CATEGORY: New Business
SUBJECT: City Logo
EXPLANATION: Consider the possibility of creating a Logo for all
Departments of City Government
REFERENCE MATERIALS/RESPONSIBILITY: Memo from Jim Bell
REFERRED TO: (NAME) DEPARTMENT:
Jim Bell Park and Recreation
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SIGNATURE
co-
MEMO TO: LARRY THOMPSON
SUBJECT: CITY LOGO
DATE: MAY 16, 1985
A
At our Department Head meeting of May 7, 1985 we discussed a logo
for all City stationery, vehicles and so on. We would like to
recommend the following for Council consideration.
I have been using a logo on the park trucks for about 4 years. I
would like to submit it for consideration. If the Council wants
to proceed with this project, but not with the logo suggested above,
maybe a Logo contest would be in order. We used the Park/Bridge
design for the relaxed, inviting atmosphere that it represents.
We also thought the park to be a central point of pride in our
community.
The Department Heads hope the Council will consider proceeding with
the selection of a logo for the City.
James Bell
Recreation Manager
JB/mh
AGENDA REQUEST FORM
ITEM NO. (lj
NAME: Cathy Denison
DEPARTMENT: Park and Recreation
DATE: May 16, 1985
MEETING DATE: May 20, 1985
CATEGORY: New Business
SUBJECT: Proposal from Senior Center Advisory Council Regarding Rental Property
EXPLANATION: The Senior Center Advisory Council requests that the
senior center facility be permitted to expand into the SW room currently
serving as rental property,
REFERENCE MATERIALS/RESPONSIBILITY: Proposal - Cathy Denison
REFERRED TO: (NAME) DEPARTMENT:
Larry Thompson Administration
Jim Bell Park and Recreation
SIGNATURE
MEMO TO: MAYOR AND COUNCILMEMBERS
SUBJECT: SENIOR CENTER PROPOSAL
DATE: MAY 17, 1985
I have reviewed the attached memo with Cathy Denison and concur
with the proposed concept, but feel that several questions need
to be answered, such as costs, design, responsibilities and so
on, before a firm commitment is made. Ms. Denison has indicated
that the seniors are not requesting a definite answer at this
time, but would like the Council to be aware of their proposal
in the event the City receives another offer to rent the south-
west corner.
If. the Council agrees with the concept, the Advisory Council will
begin preparing designs and cost estimates.
La ; Thompson
City Administrator
LT/mh
cc: Cathy Denison
PROPOSAL
The Advisory Council of the Farmington Area Senior Center would like to
present the following proposal regarding the use of the southwest section
of the senior center building at 431 Third Street.
It is the Advisory Council's recommendation that this space, currently con-
sidered rental property, become part of the facility serving senior citizens.
It is our belief that this additional space:will benefit services and activities
for senior citizens and for the community at large, and will offer a positive
and vital image to the community.
Our primary motive is to better serve the community. But we also recognize
the City of Farmington's need to put the building to the best use financially
as well. Our proposal would indeed remove the SW space from its present status
as rental property. We believe, however, that it will subsequently increase the
senior center's present profit making status, so as to offset any financial
loss resulting from the proposed change.
There are three main objectives in our desire to expand the current senior '
center facility. First, and most obvious, an increase in space will enable the
senior center to expand and to diversify programs and services. At this time,
the center consists primarily of dining space, lounge and, in the near future,
a meeting room/crafts room. An increase in space will enable the center to
offer large-scale activities such as billiards and shuffleboard, and to hold
dances and performances without first having to remove and then replace ten
tables and 99 chairs! Additional space will also enable the seniors to expand
their Crafts Boutique (presently greatly restricted in space) from offering
primarily decorative items to include hand-crafted furniture and larger items.
The center receives 70% of all intake from the Crafts Boutique, which would be
quite a respectable monthly income if larger items could be sold. Expansion
will also enable large scale items, such as quilts and woodworking projects,
to be made on site. And, with an eye to the future of our community, this space
will someday enable Farmington to offer Adult Day Care to the frail elderly,
a rapidly increasing population in Farmington which is in need of maximum
support services in order to remain independent of institutional care.
Additional space will also enable the center to serve overflow crowds. Several
times each year, the center has been unable to seat participants at pot lucks
and at fund raiser meals. Moreover, Congregate Dining has had to turn away
reservation requests which go beyond the maximum seating capacity of 99 people.
By removing two sections of the inner wall dividing the two facilities, and
replacing them with accordian-folding doors, the dining area will be adaptable
to larger or sing?ller crowds, as needed.
The Seniors cannot promise to match the $350.00 monthly rental income. However,
it is our belief that, combining the income from the fund raisers and the_Crafts
Boutique, we can come very close. Moreover, the space would no longer be in
danger of lying vacant for months at a time, thereby creating a much more
positive image for one of Farmington's most visible corners.
In addition to better serving senior citizens needs, our second objective
concerns the needs of the community at large. We envision the center's growth
as better serving the general community's needs as well. We are pleased that
local families, churches and organizations are currently using the senior center
facility for pot lucks, celebrations and meetings. It is our expectation that
local, non senior, interest in using the facility will increase when the
• building becomes 1) more visible and 2) more spacious. As one of the most
attractive facilities in our community for conferences, meetings and recep-
tions, the senior center's rental potential would certainly benefit from
an increase in space, drawing in renters who presently seek out larger
facilities outside of Farmington, (i.e. the Northfield Ballroom) due to our
maximum seating capacity of 100.
Additional space will also enable the center to be used by different groups
simultaneously. We are proud that local organizations are presently meeting
at the center, and we will encourage more such use in the future. At this
time, however, we have had to turn away potential renters for times when
the building is regularly reserved (i.e. noon dining or evening Brownie meetings) .
The inclusion of the SW room will enable the needs of seniors, renters and
community groups to be met without conflict.
From a financial perspective, it is our belief that the income which will
develope from the community's use of this space will help offset any loss of
income which would stem from taking the room off the rental market. The
building presently brings in approximately $50.00 per occasion. We realis-
tically expect to bring in $150.00 - $200.00 per month by expanding the space
available for rent. •
As our final objective, it is our belief that, even greater than any potential
income from renting the SW space out to another business, the increased space
will offer the senior center an opportunity to develop community pride. By
increasing the center's ability to serve seniors, to serve local organizations,
to serve families, graduates and 50th Anniversary celebrants, we will ultimately
be building our community's pride in and demand for a City-owned facility.
We, the Senior Center Advisory Council, offer our pride, our financial support
and our enthusiasm in behalf of this proposal.
Respectfully submitted, `
E.. t for (1 4e. R41UiSCr7 (.i)unC.t
The Senior Center Advisory Council
CC: Larry Thompson
Jim Bell
Mayor and Council
Senior Center Council
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AGENDA REQUEST FORM
ITEM NO. 13 cu
NAME: Larry Thompson
DEPARTMENT: Administration
DATE: May 15, 1985
MEETING DATE: May 20, 1985
CATEGORY: Add On
SUBJECT: 1983/84 SCDBG Drawdown Request
EXPLANATION: As per administrative agreement with the Dakota County HRA
REFERENCE MATERIALS/RESPONSIBILITY: Request - Larry Thompson
REFERRED TO: (NAME) DEPARTMENT:
Larry Thompson Administration
SI NA UR (174,91-"--
MEMO TO: MAYOR AND COUNCILMEMBERS
SUBJECT: SCDBG DRAWDOWN REQUEST
DATE: MAY 16, 1985
Attached, please find copies of two drawdown requests from Dakota
County HRA for costs involved with the 1983/84 SCDBG program. As
per the administrative agreement, these costs reimbursements must
be ratified by the Council.
)!:;;;470-'----'
Larry ompson
City Administrator
LT/mh
cc: file