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HomeMy WebLinkAbout10.07.85 Council Packet AGENDA COUNCIL MEETING REGULAR OCTOBER 7, 1985 1. CALL TO ORDER 2. APPROVE AGENDA 3. APPROVE MINUTES a. September 16, 1985 4. CITIZENS COMMENTS a. Proclamation recognizing WDCYC - Community Action Council 5. PUBLIC HEARINGS a. 7:15 P.M. Proposed use of 1986 Revenue Sharing Funds b. Set a public hearing to consider suspension or revocation of VFW Liquor License 6. PETITIONS, REQUESTS AND COMMUNICATIONS a. Consider request to approve Fire Relief Association By Laws Amendment - Pension 7. ORDINANCES AND RESOLUTIONS a. Change precinct boundaries b. MWCC - Current Value Credit & flow reduction of 1986 8. UNFINISHED BUSINESS a. Approve 1986 Operating Budget/Approve 1985/86 Levy b. Capital Outlay Request - Arena heating c. City Engineer's position 9. NEW BUSINESS a. Set 1986 Holiday Schedule b. Accept Donation from Water Board for water service work - Fire Hall c. Extension of time requirement for submittal of final plat - Dak. Co. Estates 2nd d. 1986 employee salaries e. Resolution approving application for Landfill Abatement Funding Assistance from Dakota County 10. MISCELLANEOUS a. S.E. Storm Sewer Project - Set a joint meeting with various agencies b. Administrator's review. 11. CONSENT AGENDA a. Approve change order #6 and final payment - Sewer Rehab Project b. Approve Capital Out Request - garage doors - General Services c. Approve rescinding of Resolution No. R22-85 d. Approve request to attend school - Attorney e. Approve certificate of substantial completion - Fire Hall f. Approve payment #5 - Fire Hall g. Approve payment of the bills 12. ADJOURN THE AGENDA IS CLOSED OUT AT NOON ON THE TUESDAY PRECEDING THE MEETING. 13. ADD ON a. 1986 CDBG Application MEMO TO: MAYOR AND COUNCIL SUBJECT: AGENDA ITEMS - OCTOBER 7, 1985 DATE: OCTOBER 3, 1985 4a. Self explanatory. A person from WDCYC will be present to discuss this item. 5a. Information sent last meeting. b. Hearing notice enclosed (self explanatory) 6a. Memo enclosed. 7a. Resolution/Map enclosed. b. Memos and resolution enclosed. 8a. Memo and resolution enclosed. b. Memo and Capital Outlay request enclosed. c. Memo enclosed. 9a. Memo enclosed. b. Memo enclosed. c. Memo enclosed. d. Memo enclosed. e. Resolution enclosed. Bob Williamson will be present to explain the application. 10a. It is recommended that the Council set a special meeting to discuss the SE Storm Sewer project and give directions as to how to proceed. b. The review sheets should have been turned into the City Attorney last Tuesday. lla. Information enclosed. b. Request and Budget Adjustment enclosed. c. R22-85 enclosed. d. Request and Budget Adjustment enclosed. e. Memo and financial statement enclosed. f. See item lle. g. Copy enclosed. 13a. Memo enclosed. °)7":11117 -.- Larry ompson City Administrator LT/mh cc: file AGENDA REQUEST FORM ITEM NO. 6 (a__A NAME: Larry Thompson DEPARTMENT: Administration DATE: September 30, 1985 4;>/1/° MEETING DATE: October 7, 1985 CATEGORY: New Business SUBJECT: Fire Relief Pensions EXPLANATION: Consider increasing the Fire Relief Association pensions. REFERENCE MATERIALS/RESPONSIBILITY: Explanation - Larry Thompson REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Dave Pietsch Fire Wayne Henneke Finance SIG ATURE r MEMO TO: MAYOR AND COUNCIL SUBJECT: FIRE RELIEF PENSIONS DATE: OCTOBER 2, 1985 Attached please find a copy of a resolution ratifying an increase to the Fire Relief Association pension benefits from $675/man/year to $700/man/year. This represents a 3.7% increase in benefit. It should be noted that the Board of Trustees voted unanimously for the increase. Also, the Board indicated that it would be submitting a pro- posal to the Council on which future increases would be based. Larr ompson City Administrator LT/mh cc: Dave Pietsch file PROPOSED RESOLUTION NO. R APPROVING AMENDMENT TO THE FIRE RELIEF ASSOCIATION BY-LAWS Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Civic Center of said City on the 7th day of October, 1985 at 7:00 P.M. p The following members were present: j The following members were absent: Member introduced and Member seconded the following resolution: WHEREAS, the Fire Relief Association Board of Trustees has amended the by-laws to increase the pension benefits of the Fire Relief Association Pension; and WHEREAS, pursuant to M.S. 424A.02 said amendment shall not become effective until ratified by the City Council. NOW THEREFORE, BE IT RESOLVED that the amendment to the Fire Relief Association (a copy of which is on filein the Clerk's Office) which increases. the Fire Relief Association pensionbenefits from $675 per man per year to $700 per man per year. This resolution adopted by recorded vote of the Farmington City Council in open session on the 7th day of October, 1985. 0.1.1-"r4/ -ftdiji5*°" * • AMENDMENT TO BYLAWS OF CATARACT RELIEF ASSOCIATION . • At a special meeting of the Board of Trustees of the CATARACT RELIEF ASSOCIATION, held in the City of Farmington on September . , 1984, the Bylaws of the Association were amended as follows: ARTICLE VII IS AMENDED TO READ: ARTICLE VII SICK AND DISABILITY BENEFITS Section 1. If a member of this association shall become totally and permanently disabled, to the extent that a physician or surgeon acceptable to the board of trust- ees shall certify that such disability will permanently prevent said member from per- forming his duties in the Farmington Fire Department, the association shall pay to such member the sum of $475 for each year that he served as an active member of the Farmington Fire Department. If a member who has received such a disability pension should subsequently recover and return to active duty in the Farmington Fire Depart- ment, any amount paid to him as a disability pension shall be deducted from his ser- vice pension. ARTICLE VIII IS AMENDED TO READ: ARTICLE VIII DEATH BENEFITS AND PENSIONS Section 1. Upon the death of any member of the association who is in good standing at the time of his death, the association shall pay to the surviving spouse, if any, and if there is no surviving spouse, to the surviving child or children, if any, and if no child or children survive, to the estate of such deceased member the sum of $675 for each year that he served as an active member of the Farmington Fire Department, but in no case shall such death benefit be less than $3,375. Section 2. The association shall pay to each member who shall have served in the Farmington Fire Department as an active firefighter, and who has reached the age of 50 years or more, and who has been a member of the association for at least 10 years, the sum of $675 for each year that he served as an active member of said Fire Department. Section 3. A member of the association who shall have served as an active fire- fighter in .the Farmington Fire Department for at least 20 years, but has not reached the age of 50 years, may retire from said fire department and be placed on the de- ferred pension roll . When he has reached the age of 50 years, and provided that at that time he has been a member of the association for at least 10 years, upon applic- ation therefor he shall be paid the sum of '$C7 - for each year that he served as an active firefighter in the Farmington Fire Department. During the time that a mem- ber is on the deferred pension roll , he shall continue to pay his dues, and he will not be eligible to receive any of the benefits provided for in Article VII. Section 4. During the time that a member is on the deferred pension roll , the , association shall add to the amount payable to such member interest compounded an- nually, at the rate actually earned on the assets of the Special Fund, but not to exceed 5% per year. '2. Amendments • .Section 5. No less than 30 days before becoming eligible to receive a lump sum pension, a member of this association may make an irrevocable election that such pen- sion. shall be paid to him in a number of annual installments. If the member who has made such an election dies before all of his pension has been paid to hit/l, any amount thereof remaining unpaid at the time of his death shall be paid to his named benefic- !, iary, and if no beneficiary has been named, to his surviving spouse, child or child- ren, or estate. The association shall add interest, compounded annually, at the rate actually earned on the assets of the Special Fund, but not to exceed 5% per year, to the unpaid installments owed to any member who has made an installment election, or to his survivors. Section 6. If a member shall have served for more than 10 years, but less than 20 years, as an active firefighter in the Farmington Fire Department, he may retire from siad fire department and be placed on the early vested pension roll . When he reaches the age of 50 years, and provided that at that time he has been a member of the association for at least 10 years, he shall , upon application therefor, be paid in the following manner: (a) For active duty of more than 10 years, but less than 11 years, 60% of the amount per year of service which would have been earned, had the member served for 20 years or more; (b) For active duty of more than 11 years, but less than 20 years, 4% of the - + amount per year of serhall .be addedwhich tould allhave een earned, had the member of service for each additionaled yearr 20 years or more, shalyears of service between 11 and 20 years; (c) During the time that any member is on the eligible y vested to pension e nny roll , of the shall continue to pay his dues, and he will not be benefitstdnsiondrooshallArticle basedVII: on thePensions amountpayable payabletper yearmembers ofnthe servicerin fvested pension roll effect at the time of such early retirement; (d) If a member who is on the early vested pension roll dies before becoming eligible to taive sllthe beesuchnamountamount waspp yablettosuch such membermember's underithe, sur- vivors or estate pro- visions of this section. ARTICLE IX IS AMENDED TO READ: ARTICLE IX AMENDMENTS Section 1. The bylaws of this association may be amended at any regular or special meeting of the Board of Trustees by a favorable vote of 2/3 of the members of the board present and voting, provided that quorum uumeis present;l and provided ydedading further that notice of any proposed amendment or the same at a regular or special meeting of the board of trustees not more than 31 days next preceding the date upon which such amendment or amendments are to be acted upon, and that a notice be given or mailed to each trustee not less than 10 days prior to such meeting; and provided further, that if such amendment or amendments shall change the amount of obtai edor beforeions,such change al mayfthe take effect of the City of Farmington shall APPROVED BY THE BOARD OF TRUSTEES OF THE CATARACT RELIEF ASSOCIATION ON THE .DAY OF SEPTEMBER, 1984, TO BECOME EFFECTIVE UPON RATIFICATION BY THE CITY C1JNCt OF THE CITY OF FARMINGTON. , President , Secretary • AGENDA REQUEST FORM ITEM NO. JIL NAME: Karen Finstuen jYs DEPARTMENT: Administration to DATE: September 25, 1985 MEETING DATE: October 7, 1985 CATEGORY: Ordinances and Resolutions SUBJECT: Change of Precinct Boundaries EXPLANATION: We must change a small portion of precinct one to precinct two to comply with State Law. Precinct boundaries must follow a physical feature. REFERENCE MATERIALS/RESPONSIBILITY: Precinct map showing the existing and proposed lines and the proposed resolution. REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration SI AUR (4511-1------- AGENDA REQUEST FORM ITEM NO. (1. k(ojve/ NAME: Larry Thompson riv„ DEPARTMENT: Administration `4/ 09. October 22, 1985 ° DATE: �o�" 1 Q L Jd"" MEETING DATE: November 4, 1985 lb . 00 / CATEGORY: Unfinished Business 1� r 17 SUBJECT: Special Projects List EXPLANATION: Tabled from October 21, 1985 meeting. REFERENCE MATERIALS/RESPONSIBILITY: Special Projects List - Larry Thompenn REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Department Heads SIGNAT AGENDA REQUEST FORM ITEM NO. iC )3 NAME: Larry Thompson DEPARTMENT: Administration DATE: October 8, 1985 MEETING DATE: October 21, 1985 CATEGORY: Miscellaneous SUBJECT: Special Protects List EXPLANATION: As per Council request - List of special projects to be funded by donations. REFERENCE MATERIALS/RESPONSIBILITY: List - Larry Thompson REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration SIGNATU AGENDA REQUEST FORM ITEM NO. fie. NAME: Larry Thompson DEPARTMENT: Administration DATE: October 1, 1985 MEETING DATE: October 7, 1985 CATEGORY: Consent Agenda SUBJECT: Approve Certificate of Substantial Completion - Fire Hall EXPLANATION: Self Explanatory REFERENCE MATERIALS/RESPONSIBILITY: Certificate/Explanation - Larry Thompson REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Dave Pietsch Fire _ flvt c-" Jam" SIG ATUR MEMO TO: MAYOR AND COUNCIL SUBJECT: FIRE HALL - PAYMENT #5/CERTIFICATE OF SUBSTANTIAL COMPLETION DATE: OCTOBER 3, 1985 Tom Dunwell, Tom Jensen and I recently inspected the fire hall and found the building, with the exception of a number of minor repairs, to be completed. Mr. Dunwell is presently preparing a Certificate of Substantial Completion with the attached "punch list". The City is retaining 5% of the contract costs to insure the corrections are completed. The Certificate of Substantial Completion should be approved to accommodate the Fire Departments move to the building. Mr. Dunwell is also preparing Request for Payment #5. Mr. Dunwell has informed me that the building was completed within the Contract/ Change Order cost allocations, with no overruns. A copy of the change order and Certificate of Substantial Completion will be submitted when received. Also, I have attached a budget summary of the project based on existing information. Larry mpson City. ministrator LT/mh cc: file FRNL_L/OFFHCT CITY OF FARMINGTON ETRE HALL PROJECT FINANCIAL STATUS 10/3/35 CONTRACT PAYMENTS ORIGIONAL CONTRACT $430:946,00 CHANGE ORDERS $3:054,28 NET CONTRACT $434,000,28 RETAINED(5%) $21:700,01 PAYMENTS TO DATE $412:300,27 REVENUES BOND PROCEEDS $500:000,00 DONATIONS $11,803,00 TOTAL REVENUES $511,803,00 EXPENDITURES CONSTRUCTION $434:000,28 ARCHITECT $40,902,05 BOND DISCOUNT $8:500,00 FINANCIAL CONSULT $7,826,77 BOND COUNSEL $850,00 RATING $500,00 MISCELLANEOUS $83,28 TOTAL EXPENDITURES $492:662,38 UNDESIGNATED FUND SAL $17:140,67 AGENDA REQUEST FORM ITEM NO. ! FE!) NAME: Larry Thompson DEPARTMENT: Administration DATE: October 3, 1985 MEETING DATE: October 7, 1985 CATEGORY: Add On SUBJECT: 1986 CDBG Application EXPLANATION: Delegate responsibility of 1986 CDBG Application to HRA REFERENCE MATERIALS/RESPONSIBILITY: Recommendation — Larry Thompson REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Robert Williamson Economic Development Commission • SIGNA UR- MEMO TO: MAYOR AND COUNCIL SUBJECT: 1986 CDBG APPLICATION DATE: OCTOBER 3, 1985 The 1986 Community Development Block Grant application process is presently underway. As you may recall, the 1985/86 CDBG policy, established by review committee, directed the funds towards commer- cial and mixed use activities. Since the tax increment district encompasses the major commercial district and in all probability the CDBG application would involve the use of tax increment finan- cing, it is recommended that the Farmington HRA be delegated the responsibility for preparing the 1986 CDBG application. The HRA has indicated that it would accept the responsibility. Larry T . .son City Adu nistrator LT/mh cc: Robert Williamson file