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Home My WebLink About02.07.05 Council Packet City of Farmington 325 Oak Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising future, AGENDA PRE-CITY COUNCIL MEETING FEBRUARY 7, 2005 6:30 P.M. CITY COUNCIL CHAMBERS VIEW NEW FIRE TANKER (located in front of City Hall) 1. CALL TO ORDER 2. APPROVE AGENDA 3. CITIZEN COMMENTS 4. COUNCIL REVIEW OF AGENDA STAFF COMMENTS 6. ADJOURN PUBLIC INFORMATION STATEMENT r:ouncil workshops are conducted as an informal work session, all discussions shall be considered fact-finding, hypothetical and unofficial critical thinking exercises, which do not reflect an official public position. Council work session outcomes should not be construed by the attending public and/or reporting media as the articulation of a formal City policy position.' Only official Council action normally taken at a regularly scheduled Council meeting should be considered as a formal expression of the City's position on any given matter. City of Farmington 325 Oak Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA REGULAR CITY COUNCIL MEETING FEBRUARY 7, 2005 7:00 P.M. CITY COUNCIL CHAMBERS Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS/COMMENDATIONS . CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open for Audience Comments) 7. CONSENT AGENDA a) Approve Council Minutes (1118/05 Regular) (1/19/05 Special) Pages 1-10 b) Capital Outlay - Parks and Recreation Page 11 c) Acknowledge Resignation Police Department - Human Resources Page 12 d) Adopt Resolution - Legislative Recommendation - Police Department Pages 13-16 e) Adopt Resolution - Gambling Event Permit - Administration Pages 17-18 f) School and Conference - Fire Department Page 19 g) Reapportionment of Levied Assessment - Charleswood Development - City Attorney Pages 20-23 h) Adopt Resolution - Accept Donation Rambling River Center - Parks and Recreation Pages 24-25 i) Acknowledge Resignation Public Works - Human Resources Page 26 j) Capital Outlay - IT Page 27 k) Capital Outlay - Public Works Page 28 I) Approve Joint Powers Agreement with Burnsville/Contracted Street Services - Engineering Pages 29-34 m) Authorize Use of Eminent Domain Ash Street Project - Engineering Pages 35-40 n) Request for Extension of Time for Recording of Final Plat Riverbend- Community Development Pages 41-43 0) Approve Bills Page 44 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS 11. UNFINISHED BUSINESS a) 208th Street East Extension Feasibility Report - Engineering Page 45 12. NEW BUSINESS a) Adopt Resolution - 2005 Sealcoat Feasibility Project - Engineering Pages 46-60 13. COUNCIL ROUNDTABLE 14. ADJOURN City of Farmington 325 Oak Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA REGULAR CITY COUNCIL MEETING FEBRUARY 7, 2005 7:00 P.M. CITY COUNCIL CHAMBERS 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS / COMMENDATIONS 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open for Audience Comments) 7. CONSENT AGENDA a) Approve Council Minutes (1118/05 Regular) (1/19/05 Special) b) Capital Outlay - Parks and Recreation c) Acknowledge Resignation Police Department - Human Resources d) Adopt Resolution - Legislative Recommendation - Police Department e) Adopt Resolution - Gambling Event Permit - Administration f) School and Conference - Fire Department g) Reapportionment of Levied Assessment - Charleswood Development - City Attorney h) Adopt Resolution - Accept Donation Rambling River Center - Parks and Recreation i) Acknowledge Resignation Public Works - Human Resources j) Capital Outlay - IT k) Capital Outlay - Public Works I) Approve Joint Powers Agreement with Burnsville/Contracted Street Services - Engineering m) Authorize Use of Eminent Domain Ash Street Project - Engineering n) Request for Extension of Time for Recording of Final Plat Riverbend- Community Development 0) Approve Bills p) Rescind Previous Council Motion - Administration 8. PUBLIC HEARINGS Action Taken Approved Information Received Acknowledged R6-05 R7-05 Approved R8-05 R9-05 Acknowledged Information Received Information Received R10-05 Rll-05 Approved 6 Months Approved Approved 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS 11. UNFINISHED BUSINESS a) 208th Street East Extension Feasibility Report - Engineering b) Adopt Resolution - Approve Plans and Specifications/Authorize Advertisement for Bids - Ash Street Reconstruction and Utility Improvement Project-Engineering 12. NEW BUSINESS a) Adopt Resolution - 2005 Sealcoat Feasibility Project - Engineering b) City of Farmington Legislative Priorities - Administration 13. COUNCIL ROUNDTABLE 14. ADJOURN Approved R12-05 R13-05 R14-05 City. of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor and Councilmembers FROM: David Urbia City Administrator SUBJECT: Supplemental Agenda DATE: February 7,2005 It is requested the February 7,2005 agenda be amended as follows: CONSENT AGENDA Add 7p) Rescind Previous Council Motion NEW BUSINESS Add 12b) City of Farmington Legislative Priorities Respectfully submitted, U'-\ ~ _ . /' r . ac.:..--c Cc::~eV ~ David Urbia City Administrator City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us ~ ~ TO: Mayor and Councilmembers FROM: David Urbia, City Administrator SUBJECT: Rescind Previous Council Motion DATE: February 7, 2005 . DISCUSSION At the January 3,2005 Organizational Meeting, Councilmember Wilson was appointed to the Vermillion River Watershed Joint Powers Organization Board. This is fact is an appointment made by the Dakota County Commissioners. They have just notified Councilmember Fogarty that she would be appointed to this board, representing the City of Farmington. Councilmember Fogarty's name was forwarded by former Mayor Ristow back in November 2004 while he was serving on the board as Farmington's representative. RECOMMENDATION By approving this under the consent agenda, it will rescind the motion approved at the January 3, 2005 meeting appointing Councilmember Wilson as the City of Farmington representative to the Vermillion River Watershed Joint Powers Organization Board. a City Administrator )db City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us TO: Mayor and Councilmembers FROM: David Urbia, City Administrator SUBJECT: City of Farmington Legislative Priorities DATE: February 7, 2005 . DISCUSSION At the last workshop, council had discussed adopting official City of Farmington legislative priorities. Staff provided council with copies of League of Minnesota Cities, Association of Metropolitan Municipalities, and Dakota County legislative policies and priorities. From this, I have received input as follows: Councilmember Wilson 1. No decreases in LGA; 2. Reduction in speed limit for local jurisdiction authority granted - 25 mph legislation; 3. Maintain no levy limit caps; 4. Consider the street utility authority (LMC has a resolution that it is seeking city support, refer to attachments); and 5. Support finance type legislation that staff believes is in the best interests of the city. Councilmember McKnight I. Full state funding of local government aid programs including replacement of dollars eliminated as a result of past state budget deficits. 2. Increase in transportation funding including dollars for roads and transit in the metro area. I support an increase in the gas tax and the indexing of the gas tax. 3. Strong opposition to levy limits and any other related mechanism such as reverse referendum, turbo-charge truth in taxation, property tax and valuation freezes, etc. Voters have selected city officials to make these decisions at the city level. 4. Oppose any mandates that are passed on to local units of government without full funding as agreed upon by the state and the local unit of government organizations. Passing on these mandates without proper funding causes direct property tax increases and/or reductions or elimination to other services. 5. Reinstate the sales tax exemption for all local government purchases in Minnesota. A tax on a tax makes no sense. The broadly defined priorities areas could be seen as follows: LOCAL AUTHORITY - meaning no new unfunded mandates, no levy limits, street utility authority, speed limit authority. TRANSPORTATION FUNDING - increased funding to address statewide needs and a change in funding formulas to address inequities in Dakota County and Farmington. STATE/LOCAL INTERGOVERNMENTAL RELATIONSHIP (particularly in financial matters) - state aid, state sales tax, fair and stable formulas to assist cities in predictable budgeting. There are numerous individual bills to respond to within these areas. Staff can keep council informed during the session and seek input on how to react to specific individual bills. However, a consensus from the council on broad policy direction will be most helpful. RECOMMENDATION 1. Adopt the Street Utility Support Resolution. 2. Provide direction/consensus on the broad legislative priorities. RESOLUTION # A RESOLUTION SUPPORTING LEGISLATION TO PROVIDE IMPROVED FUNDING OPTIONS FOR CITY STREET IMPROVEMENTS WHEREAS, Minnesota contains over 135,000 miles of roadway, and over 19,000 miles- or 14 percent--are owned and maintained by Minnesota's 853 cities; and WHEREAS, city streets are a separate but integral piece of the network of roads supporting movement of people and goods; and WHEREAS, existing funding mechanisms, such as Municipal State Aid (MSA), property taxes, special assessments and bonding, have limited applications, leaving cities under- equipped to address growing needs. WHEREAS, maintenance costs increase as road systems age, and no city-large or small-is spending enough on roadway capital improvements to maintain a 50-year lifecycle; and WHEREAS, the Council ofthe City of finds it is difficult to develop adequate funding systems to support the City's needed street improvement and maintenance programs while complying with existing State statutes; and WHEREAS, the League of Minnesota Cities, the Minnesota Public Works Association and the City Engineers Association of Minnesota, have jointly sponsored the development of a report entitled Funding Street Construction and Maintenance in Minnesota's Cities wherein (1) the street systems of the cities within the State are inventoried; (2) the existing funding systems are detailed and evaluated; and (3) recommendations are made; and WHEREAS, cities need flexible policies and greater resources in order to meet growing demands for street improvements and maintenance. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF that this Council concurs with the findings of the above referenced report, and fully supports the recommendations contained in that report; and BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF that this Council supports the adoption of legislation that would provide cities with the policy options they need to address current and future challenges in providing adequate street improvement and maintenance programs. ADOPTED by the City Council this _ day of ,2003. ~a/~Ci&. o. prorrwt;rrg ....n...tJtI League of Minnesota Cities 145 University Avenue West, St Paul, MN 55103-2044 (651) 281-1200 . (800) 925-1122 Fax: (651) 281-1299 . TOO: (651) 281-1290 www.lmnc.org Street Utility Authority --- January 2005 Back2round information ~ The League of Minnesota Cities is proposing allowing cities to impose street utility fees to provide needed funds for maintenance of city streets. A street utility is a system for raising money to support road and bridge maintenance based on the amount of traffic generated. The League of Minnesota Cities and partnering groups, like the City Engineers Association of Minnesota, will work with the state Legislature to enact enabling legislation during the 2005 seSSIOn. ~ Storm sewer authority, established in 1983, set the precedent for a workable process of charging a use fee on a utility bill for a city service infrastructure that is of value to all city residents and businesses. Similar to the storm sewer authority, a street utility would use technical, well- founded measurements and would equitably distribute the costs of local infrastructure services. ~ Many cities are currently deferring maintenance on city-owned streets because available funding mechanisms are limited. Cities rely on general revenues, including volatile state aids, and special assessments to fund street maintenance. ~ Without ongoing maintenance, the average life expectancy of local streets is approximately 25- 30 years. With appropriate maintenance, the significant investment in this infrastructure can be extended to 50-60 years. But this maintenance requires a reliable dedicated funding source other than the current property tax system, which is directly impacted by volatile state aids. ~ Cities with populations less than 5,000 receive no direct state funding for city streets. For cities over 5,000 in population, up to 20 percent of their street mileage is eligible for municipal state aid (MSA) funding for improvements, leaving 80 percent of their city streets ineligible for MSA funding. Street utility fees could be used by cities of all sizes solely to provide for preservation (reconstruction, overlay, seal coats) of streets, as opposed to new streets or aesthetic improvements. ~ A street utility is applied based on trip generation rates. Like a sewer or water utility, the charge is calculated based on use and corresponds with the cost of providing the service. The fee would be billed with other city utilities, monthly or quarterly. A typical bill for a single-family home is $3 to $5 per month. A high-intensity commercial property would pay $50 to $100 per month. --- Charges are based on usage. --- The basis for the charge must be related to the cost of the services. --- Charges must be just and reasonable. --- Charges are allocated based on trips generated by the use. --- Charges are not based on ownership or property values. AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER Answers to frequently asked Questions What is the current state of city streets in Minnesota? o Nearly 65 percent of the 18,000 miles of city streets in Minnesota are more than 40 years old. What happens when streets are not adequately maintained? o Streets have a finite life cycle. They continue to deteriorate without adequate maintenance such as seal coats -- which help to delay or eliminate further aging -- and overlays. o Maintenance costs increase as road systems age. - Timely maintenance is not only effective in improving roadway surfaces, but also saves money over the long run. o Poor street conditions can cause wear and tear on vehicles, causing additional maintenance and repair issues for taxpayers. Why do we need a street utility to fund maintenance? o When budgets are lean, street maintenance activities are often some of the first items postponed or reduced. o A more equitable tool for fmancing transportation costs is needed. o Relying solely on property taxes allows tax-exempt properties to avoid paying for the traffic and transportation impacts their properties generate. o Special assessments are most often based on street frontage, which treats properties the same regardless of how much traffic they generate. o A street utility is a fair, cost-effective, and efficient way to protect our investment in vital infrastructure. o Street utilities are based on a formula that estimates transportation costs generated by a particular property, similar in many ways to a water utility. Isn't this just another tax? o The street utility fee is an alternative to property taxes and special assessments that more equitably recognizes usage of the transportation system. Users are charged according to the transportation use their residence or business generates. Would street utilities replace property taxes and special assessments? o No. They would be another tool available to communities. Depending on the type of street project involved, it may be appropriate to be funded through a street utility, a special assessment or a property tax, or a combination of these tools. Do cities and legislators support a street utility? o Through December of 2004, 143 Minnesota cities have adopted resolutions supporting improved funding options for city street construction and maintenance. To view a list of these cities go to: http://www .lmnc.org/pdfs/StreetStudy/CitesAdoptingStreetResolution. pdf. o A bill was introduced in the House and the Senate the week of Jan. 17,2005, that would allow cities to impose street utility fees. At the request of the League of Minnesota Cities and the City Engineers Association of Minnesota (CEAM), Rep. Frank Hornstein (DFL-Minneapolis) introduced HF 313 and Sen. Sharon Marko (DFL-Cottage Grove) introduced SF 366. Fast-fact summary points about the need for a street utility . Minnesota cities are not able to keep up with the unmet funding needs for street maintenance. . Streets are continuing to age, which will only increase future costs to repair or replace the streets. . Street maintenance reduces wear-and-tear on residential vehicles. . A street utility is fair, cost-effective, and efficient. . A street utility is similar to a sewer or water utility. 020405 L-g.u. a/ Mnm.ota C"m.. 0""" proIfIDtirtg -n.",,,,, League of Minnesota Cities 145 University Avenue West, Sl Paul, MN 55103-2044 (651) 281-1200 · (800) 925-1122 Fax: (651) 281-1299 · TOO: (651) 281-1290 www.lmnc.org Minnesota Cities That Have Adopted Resolutions Supporting Improved Funding Options for City Street Construction and Maintenance Akeley Annandale Apple Valley Argyle Arlington Aurora Austin Barnsville Barrett Battle Lake Beardsley Beaver Bay Bellingham Bemidji Benson Big Fork Bingham Lake Braham Brainerd Brooklyn Center Buhl Bumsville Chaska Champlin Chisholm Cokato Coleraine Columbia Heights Comfrey Corcoran Crystal Currie Dawson Dayton Deer River Delano (as of January 2005) Dennison Duluth Dundas Eagan East Bethel Edina Elk River Elmore Ely Emily Eveleth Fairmont Faribault Fergus Falls F orada Fosston Fountain Garrison Golden Valley Grand Rapids Granite Falls Grant Hanley Falls Hartland Hastings Hewitt Hoffman Holdingford Inver Grove Heights Isanti Jackson Keewatin Kimball La Prairie Lake City Lakefield Lakeville Laporte Le Center Little Falls Luverne Lynd Madison Lake Mahtomedi Maple Grove Maple Plain Mayer Melrose Milan Minneapolis Minneota Mounds View Mountain Iron Murdock New Hope New Market North Branch Northfield Ogilvie Okabena Olivia Orono Oronoco Ortonville Osakis Osseo Pelican Rapids Pequot Lakes Pine City Pipestone Plymouth Prior Lake Proctor Richmond Rosemount Rushford Sanborn Sandstone Sartell Savage Sebeka Shafer Silver Bay Spring Lake Park St. Cloud St. Louis Park St. Michael St. Paul Park South St. Paul Strandquist Tamarack Taunton Tower Twin Valley Vergas Waldorf Walters Wanamingo Waseca Watkins Waverly Wayzata Welcome Westbrook Woodbury Wykoff Zumbro Falls Zumbrota AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us From: Finn, Anne [mailto:AFinn@LMNC.ORG] Sent: Friday, February 04,20053:38 PM To: Subject: street utility bill hearing scheduled House committees to hear street utility bill February 9th Two key House committees will hold a joint hearing next week on HF 313 (Hornstein, DFL-Minneapolis), a bill initiated by the League of Minnesota Cities (LMC) and the City Engineers Association of Minnesota (CEAM) that would give cities the authority to impose street utility fees for street maintenance and preservation. The House Transportation Committee and House Transportation Finance Committee will meet to consider the bill on Wednesday, February 9 at 2:30 p.m. in room 10 of the State Office Building. The League strongly urges members in districts of House Transportation Policy and Transportation Finance Committee members to call their legislators before Wednesday and ask them to vote for HF 313. The committee members are listed below. The League anticipates opposition from some groups who oppose locally imposed fees. Passage of the bill will be dependent upon the ability of cities to make the case that this funding is necessary and that the proposal offers an equitable and locally based funding solution. The bill would provide cities with a much-needed additional tool for meeting street maintenance revenue needs. It is enabling legislation that would give cities the authority to use trip generation rates to establish street utility fee programs for street reconstruction, maintenance, and facility upgrades such as traffic signals and turn lanes. Representative Ann Lenczewski (DFL-Bloomington), author of a similar street utility bill, HF 495, will present the bill along with Rep. Hornstein. To learn about the street utility initiative, read the Background and F AQs document available on Legislative page of the League's website (www.lmnc.org). For more information, contact Anne Finn at (651) 281-1263 or by e-mail at afinn@lmnc.org. Transportation Committee Membership And Transportation Finance Committee Membership Phone Name Number E-mail Address (651) area code Chair Transportation Committee: Ron 296-4363 Rep.ron.erhardt@house.mn Erhardt (R)-Edina Vice Chair Transportation Committee: 296-5377 Rep.peter.nelson@house.mn Peter Nelson (R)-Lindstrom Lead-DFL Transportation Committee: 296-7158 Rep.dan.larson@house.mn Dan Larson (DFL)-Bloomington Ron Abrams (R)-Minnetonka 296-9934 Ren.ron.abrams(@house.mn Bruce Anderson (R)-Buffalo Twp.** 296-5063 Ren.bruce.anderson(@house.mn Ray Cox (R)-Northfield 296-7065 Ren.rav.cox(@house.mn Lloyd Cybart (R)-Apple Valley 296-5506 Ren.llovd.cvbart(@house.mn Denise Dittrich (DFL)-Champlin 296-5513 Ren.denise.dittrich(@house.mn Ron Erhardt (R)-Edina 296-4363 Ren.ron.erhardt(@house.mn Patti Fritz (DFL)-Faribault 296-8237 Ren. natti.fritz{@house.mn Paul Gazelka (R)-Brainerd 296-4333 Ren .naul. Q"azelka({j)house.mn Alice Hausman (DFL)-St. Paul 296-3824 Ren.alice.hausman{@house.mn Chair Transportation Finance 296-6926 Rep.maryliz.holberg@house.mn Committee: Mary Liz Holberg (R)- Lakeville** Frank Hornstein (DFL)- Minneapolis** 296-9281 Ren.frank.hornstein?cl2house.mn Melissa Hortman (DFL)-Brooklyn Park 296-4280 Ren.melissa.hortman(@house.mn Ex-officio Transportation Finance: Jim 296-6316 Rep. iim.knoblach@house.mn Knoblach (R)-St. Cloud Dan Larson (DFL)-Bloomington 296-7158 Ren.dan.larson(@house.mn Lead-DFL Transportation Finance 296-5091 Rep.bernie.lieder@house.mn Committee: Bernard Lieder (DFL)- Crookston** Leon Lillie (DFL)-North St. Paul 296-1188 Ren.leon.lillie{@house.mn Doug Magnus (R)-Slayton 296-5505 Rep.doug.magnus@house.mn Scott Newman (R)-Hutchinson 296-1534 Ren.scott.newman@house.mn Mark Olson (R)-Big Lake 296-4237 Ren.mark.olson{@house.mn Sandra Peterson (DFL)-New Hope 296-4176 Ren.sandra.neterson(@house.mn Vice Chair Transportation Finance 296-5368 Rep.connie.ruth@house.mn Committee: Connie Ruth (R)- Owatonna** Dan Severson (R)-Sauk Rapids 296- 7808 Rep.dan.severson-~house.mn Katie Sieben (DFL)-Newport 296-4342 Rep.katie.sieben@house.mn City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us Steve Simon (DFL)-:St. Louis Park 296- Rep.steve.simon@house.mn 9889 Judy Soderstrom (R)-Mora 296- Rep. iudv.soderstrom@house.mn 0518 Ex-officio Transportation Committee: 296- Rep.mike.beard@house.mn Michael Beard (R)-Shakopee 8872 **indicates being on both committees City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor and Councilmembers FROM: David Urbia City Administrator SUBJECT: Supplemental Agenda DATE: February 7,2005 It is requested the February 7, 2005 agenda be amended as follows: UNFINISHED BUSINESS Add lIb) Adopt Resolution - Approve Plans and Specifications/Authorize Advertisement for Bids - Ash Street Reconstruction and Utility Improvement Project Respectfully submitted, aJW~ a--> David Urbia City Administrator //6 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councihnembers, City Administrator r FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Approve Plans and Specifications/Authorize Advertisement for Bids - Ash Street Reconstruction and Utility Improvements Project DATE: February 7,2005 INTRODUCTION The Ash Street Area Reconstruction Project was ordered by the City Council at the November 17, 2003 City Council meeting. DISCUSSION Phase I of the Ash Street Area Reconstruction Project, the Southeast Trunk Utility and Pond Project, commenced in 2004 and is substantially complete. The plans for Phase II, the Ash Street Reconstruction and Utility Improvements Project, are substantially complete. The proposed bid date is March 4, 2005, with the potential award of the project to occur at the March 7, 2005 City Council meeting. The proposed start date for the project is the first week in April. The timing of the project is driven by the Dakota County Fair that is held at the beginning of August. It is the intent to have the major street reconstruction items completed by the beginning of August so as to minimize the disruption to the Fair. Staff has met with Dakota County and the formal agreement between the City and the County for the project is scheduled to be available at the same meeting for review and approval. BUDGET IMPACT The project financing will be as indicated in previous communications. After the receipt of bids, an updated financial analysis can be provided. ACTION REQUESTED Adopt the attached resolution approving the plans and specifications and authorizing the advertisement for bids for the Ash Street Reconstruction and Utility Improvements Project. Ash Street Reconstruction and Utility Improvements February 7, 2005 Page 2 Respectfully Submitted, 6~~ Director of Public Works/City Engineer cc: file RESOLUTION NO. R -05 APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS ASH STREET RECONSTRUCTION AND UTILITY IMPROVEMENTS Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 7th day of February, 2005 at 7:00 p.m. Members Present: Members Absent: Member introduced and Member seconded the following resolution: WHEREAS, a resolution of the City Council adopted the 17th day of November 2003, ordered the Ash Street Area Improvements and authorized the preparation of plans and specifications for the project; and, WHEREAS, Phase I of the Ash Street Area Improvements, the Southeast Area Trunk Utility and Pond Project was initiated in 2004, with the intent that Phase II of the project, the Ash Street Reconstruction and Utility Improvements Project~ would commence in 2005. NOW THEREFORE, BE IT RESOLVED that: 1, The plans and specifications for the Ash Street Reconstruction and Utility Improvements are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the Farmington Independent and the Construction Bulletin an advertisement for bids for the construction of such improvement under the approved plans and specifications. The advertisement shall be published at least once in the Farmington Independent and in the Construction Bulletin no less than three weeks before the last day for submission of bids. The advertisement shall specify the work to be done, shall state that the bids will be opened for consideration publicly at 10:00 a.m. on the 4th day of March, 2005 in the Council Chambers of the City Hall by two or more designated officers or agents of the municipality and tabulated in advance of the meeting at which they are to be considered by the Council, and that no bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the Clerk for 5% of the amount of each bid. This resolution adopted by recorded vote of the Farmington City Council in open session on the 7th day of February, 2005. Mayor Attested to the day of February, 2005. City Administrator SEAL ~ COUNCIL MINUTES REGULAR January 18,2005 1. CALL TO ORDER The meeting was called to order by Mayor Soderberg at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Soderberg led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Soderberg, Fogarty, McKnight, Pritzlaff, Wilson None Joel Jamnik, City Attorney; David Urbia, CityAdministrator; Robin Roland, Finance Director; Kevin Carroll, Community Development Director; Dan Siebenaler, Police Chief; Randy Distad, Parks and Recreation Director; Lee Mann, Director of Public Works/City Engineer; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Cynthia Muller, Executive Assistant Audience: Wendy Wustenberg, Bill, Lauren and Russell Wustenberg, Cindy, Kent, and Elise Schroeder, Jordan Olson, Mike Heinzerling, Tom Wartman, Farmington Police, Roger Solem, John McNamara 4. APPROVE AGENDA City Attorney Jamnik pulled item 7d) Reapportionment of Levied Assessment- Charleswood Development and it will be re-submitted at the February 7,2005 meeting. City Administrator Urbia added item 5b) Proclaim National Mentoring Month and item 10h) Adopt Resolution - 2005 Community Development Block Grant Application Reprogramming of Undisbursed Funds from Prior years. MOTION by Wilson, second by Pritzlaffto approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS / COMMENDATIONS a) Swear-In New Police Officer - Administration Officer Jason Fox was sworn-in as a new Police Officer. b) Proclaim January as National Mentoring Month Mayor Soderberg proclaimed January as National Mentoring Month. 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS a) Mr. James Steurbaut - Finance Staff mailed a response to Mr. Steurbaut regarding the issue with his well. Council Minutes (Regular) January 18,2005 Page 2 7. CONSENT AGENDA Councilmember Pritzlaff pulled item 7h) Acknowledge Resignation Community Development. He was sorry to hear Assistant City Planner Atkinson was leaving. Regarding item 7m) Adopt Resolution - Mattson Farm Final Plat and Wetland Conservation Act Permit, he asked if there was water and sewer on that side of Akin Road. City Engineer Mann replied they will bore under the road to bring it to the other side. Community Development Director Carroll stated regarding MUSA for that area, the Council adopted a policy regarding the administrative granting of MUS A to parcels that are 5 acres or less. This parcel is 5.09 acres. Staff subtracted the outlot to be used for ponding purposes and wetland. This leaves the developable portion under 5 acres. Staff will bring a request to a future agenda to grant MUSA. MOTION by McKnight, second by Fogarty to approve the Consent Agenda as follows: a) Approved Council Minutes (1/3/05 Regular) b) Received Information Parks and Recreation Commission Minutes - Parks and Recreation c) Approved Consultant Proposal - Council/Management Retreat - Administration e) Set February 22,2005 Public Hearing for 2004 NPDES Phase II Permit- Engineering f) Approved Change Order - Southeast Trunk Utility Project - Engineering h) Acknowledged Resignation Community Development - Human Resources Mayor Soderberg was also sorry to see Assistant City Planner Atkinson leaving. He was a quality employee and appreciated his service to the City. i) Approved Appointment Recommendation - Fire Department j) Approved Temporary On-Sale Liquor License - Administration k) Approved Temporary On-Sale Liquor License - Administration (Supplemental) I) Received Information Capital Outlay - Arena n) Adopted Joint RESOLUTION R2-05 - Cumpston Annexation - Community Development 0) Received Information 4th Quarter Building Report - Community Development p) Approved Bills APIF, MOTION CARRIED. m) Adopt Resolution - Mattson Farm Final Plat and Wetland Conservation Act Permit - Community Development City Attorney Jamnik suggested adding a fourth contingency to the resolution granting MUSA required to serve the plat. The MUSA issue will not have to be brought back to Council. MUSA will be granted contemporaneous with the final plat approval. MOTION by Fogarty, second by Wilson adopting RESOLUTION R1-05 approving final plat and Wetland Conservation Act Permit Mattson Farm with the above addition. APIF, MOTION CARRIED. 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT Council Minutes (Regular) January 18, 2005 Page 3 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Rambling River Chair Fund Raising Marketing Plan - Parks and Recreation Council approved a fund raising project for the Dakota Dreamcatcher 4-H Club to raise funds to purchase new chairs for the Rambling River Center. Ms. Elise Schroeder, President of the club, along with other club members presented the club's marketing plan. The chairs will be purchased from Happy Harry's Furniture of Farmington and will cost $60 each. The slogan of the fund raising project is "Show You Care, Buy a Chair." Donations will be accepted in any amount - $60 buys a full chair, $30 buys a half chair, $15 buys a seat, and $5 buys a leg. Those buying a full chair will have their name appear on the Honor Plaque and all sponsor recognition materials. They hope to raise $9,000 for 150 chairs by March 27,2005. Sponsor forms are available in various locations throughout the City. The project has been approved by the Parks and Recreation Commission. Council was very impressed with the club's presentation. b) Progress Update on Second Fire Station - Wold Architects Mr. John McNamara updated Council on the progress of the second fire station. The original plan was for 9400 sq. ft. The committee has made some minor changes to the administration area, larger training and meeting space, larger sleeping area for ALF, and the vehicle space remains the same. Currently the building is at 9515 sq. ft. The building will be located at the municipal campus with the Maintenance Facility and Police Facility. The front entrance will be off of 19ih Street. Mr. McNamara discussed the various areas on the plan. The project would go out to bid in the coming months, finishing the design by the end of April 2005 and construction through March 2006 with occupancy in AprillMay 2006. The estimated budget is $2.176 million. Total project cost is estimated at $1.424 million in construction, with the project currently being under budget by $72,000. c) Set Date for Community Center Presentation - Parks and Recreation Staff requested to set a date to present the results of the survey for the Community Center. Leisure Vision used a list from the U.S. Post Office that included addresses for non-residents. Usually there is a question on the survey asking if they are a resident or non-resident, however this was removed as the steering committee thought the survey would be sent to residents only. Leisure Vision offered to send an additional 750 surveys for $750. 1600 surveys were mailed, 30 returned as non-deliverable with 589 surveys returned which is a 40% return rate. Normally they receive 15-17%. 47% of the respondents said they would use the facility at least once a week, 23% said they would use the center a few times a month, and 10% said they would never use it. More than 70% felt fees should cover 100% or a majority ofthe cost. 50% would be willing to pay $3.00-$5.00 more per month in property taxes to fund the construction of a community center. 83.5% of the respondents have visited a City park during the past year. The average is 72%. Staff requested Council set February 2,2005 to present the results to the public. The survey was paid for through park improvement funds. Council Minutes (Regular) January 18,2005 Page 4 MOTION by Pritzlaff, second by Wilson to set February 2, 2005 for the presentation of the survey results for the Community Center. APIF, MOTION CARRIED. d) Pre-Council Meeting Proposal - Administration Council requested staff to review the possibility of holding pre-Council Meetings. The purpose of the pre-Council meetings would be to allow Council to interact informally with staff and citizens prior to the regular Council Meeting. The pre- Council Meetings would begin at 6:30 p.m. and then recess and reconvene at 7:00 p.m. for the regular Council Meetings. The Council By-laws would need to be amended. These meetings would begin February 7,2005. Councilmember McKnight suggested reviewing this at the end ofthe year to see how it is working. Council also discussed holding the pre-meetings at just the first meeting of the month. It was decided to hold the pre-Council meetings prior to all meetings. MOTION by Fogarty, second by Wilson to begin pre-Council meetings on February 7,2005 by approving the changes to the Council By-laws and to provide notification of the meetings accordingly. APIF, MOTION CARRIED. e) Downtown Liquor Store Lease - Finance Staff has pursued a lease with City Center Development LLC (Mr. Tom Wartman) for a new downtown liquor store. The location is in the City Center next to Pellicci Hardware. The building would be 12,800 sq. ft., possibly one- story in the front and two-story in the back. Retail would be on the first level and office space on the second level. The space for the liquor store would be 5,000 sq. ft. The lease is for 7 years with a 3-year option to renew. There is a $40,000 tenant allowance and an initial lease rate of$18.00 per square foot for the first two years. Construction would begin soon and opening approximately August 1, 2005. The current downtown store is 2100 sq. ft. In November 2003 sales for the downtown store were $95,000. In November 2004 sales for the downtown store were $101,500. The Pilot Knob store which opened in mid-November 2004 went from $119,000 in November 2003 to $123,000 for half of November 2004. In December 2003 the downtown store sales were $117,000. In December 2004 the sales were $118,000. The sales at the Pilot Knob store in December 2003 were $146,000. In December 2004 sales were $200,000. Staff requested approval of the 7-year lease agreement with City Center Development LLC. MOTION by Pritzlaff, second by McKnight to approve the lease agreement with City Center Development LLC for the new and expanded lease space for the downtown liquor store. APIF, MOTION CARRIED. 1) Adopt Resolution - Call for Sale of Refunding Bonds - Finance Staffis proposing to refinance the improvement bonds of 1998 and 1999. The bonds of 1998 are the bonds that helped pay for the expansion and extension of Pilot Knob Road. The bonds of 1999 were the streetscape bonds. Staff is able to secure a lower interest rate for both ofthese bonds, saving $120,000. The bond sale would be on Tuesday, February 22,2005. Staff would look at bonding for the capital improvement projects identified in the CIP in March or April. This Council Minutes (Regular) January 18,2005 Page 5 would include Ash Street, the Spruce Street bridge project, and the fire station. MOTION by Fogarty, second by Wilson adopting RESOLUTION R3-05 calling for the sale of $2,640,000 G.O. Improvement Refunding Bonds, Series 2005A on February 22,2005. APIF, MOTION CARRIED. g) Adopt Resolution -Approve Annexation Policy - Community Development Staff asked for Council's philosophy regarding annexation issues. There are procedural day-to-day issues that staffhas to handle. When township residents come to staff wanting to be annexed, staff informs them they should contact the township officials first. Staff prepared a resolution that reflects this process. MOTION by Wilson, second by Pritzlaff adopting RESOLUTION R4-05 regarding the processing of Petitions for annexation. APIF, MOTION CARRIED. h) Adopt Resolution - 2005 Community Development Block Grant Application and Reprogramming of Undisbursed Funds from Prior Years - Community Development The City is eligible to receive CDBG funds and the application must be submitted by the end of January. The amount of money available is $65,500. The HRA would like to see the money applied to a potential downtown redevelopment project. The project would include demolishing the Riste building and the building used by Xcel Energy and redeveloping that area. The CDA has some limitations for using all ofthe money for this project. They do not want to see more than 50% of a City's CDBG money used for slum and blight projects. Staff recommends using the other 50% for the redevelopment of the McVicker lot. This involves commercial or retail uses on the lower level and residential uses on the upper level, potentially 5 or 6 apartments. This could meet the CDA's requirement for low to moderate income assistance. The money could be shifted to another project if these requirements are not met, the City does not lose the money. There is also a backlog of unspent CDBG money in the amount of $32,750. Staff recommends taking the backlog and applying it to the same projects. MOTION by McKnight, second by Fogarty adopting RESOLUTION RS-05 approving the City's application for Program Year 2005 Community Development Block Grant funding and approving the reprogramming of unspent CDBG funds from prior years. APIF, MOTION CARRIED. 11. UNFINISHED BUSINESS a) Set Composition of Boards and Commissions - Attorney At the last meeting Council discussed the composition of the Water Board, Housing and Redevelopment Authority, the Rambling River Center Advisory Board and the Heritage Preservation Commission. State statute states the Water Board shall consist of three members. The HRA statute states it shall consist of up to seven members. The RRC and HPC boards are not specified by statute. The ordinance for the RRC indicates the board shall consist of seven members and the HPC ordinance states up to seven members. City Attorney Jamnik did not recommend any changes. The HRA is considering revising its structure and Council Minutes (Regular) January 18,2005 Page 6 whether an EDA should be added. Council agreed to leave the composition of the boards as is. b) Approve Council By-Laws Amendment -Administration City Administrator Urbia reviewed changes to Council policies and by-laws. The changes were made to make the by-laws consistent with current practice. MOTION by Fogarty, second by Pritzlaff approving the amendments to the Council By-laws and policies. APIF, MOTION CARRIED. 12. NEW BUSINESS a) Approve Appointments to Boards and Commissions - Administration (Supplemental) Interviews for vacant seats on boards and commissions were held on January 15, 2005. Appointments are as follows: Parks and Recreation Commission - Paula Higgins and Karen Neal Planning Commission - Dirk Rotty and Chaz Johnson Rambling River Center Advisory Board - Charlie Weber and Sarah Miller Water Board - Tom Jensen Housing and Redevelopment Authority - Todd Arey and Yvonne Flaherty MOTION by Wilson, second by McKnight approving the appointments to the various boards and commissions. APIF, MOTION CARRIED. 13. COUNCIL ROUNDTABLE Councilmember McKnight: He attended the Rambling River Days meeting last week. There was excellent attendance and he encouraged anyone interested to attend the next meeting on January 24,2005 at 7:00 p.m. at the Eagle's Club. He hoped the City would continue to support this event as they have in the past. Councilmember Wilson: Thanked the applicants for boards and commissions. For those that were not selected, he hoped they would look for other ways to serve the community, such as the community celebration. He thanked Fire Chief Kuchera and the Fire Department for hosting their annual banquet. It was a class act and it was great meeting the new and retired members. He thanked Parks and Recreation Director Distad and the Parks and Recreation Commission for a successful neighborhood meeting regarding new parks and changes to current parks. Councilmember Pritz/aft: Commended Community Development Director Carroll for his presentation at the Great River Energy meeting. He asked the Council to e-mail him their views on this issue that he could take with him to the next meeting. He spoke with a couple residents that are not happy with the site ofthe new high school. He also is not happy with this site. As the referendum will be voted on February 15,2005, he asked Council to take a position of opposing or supporting the referendum. If it fails, the school board would look at a different site and a different means of finding a site. Councilmember Pritzlaff showed a map with an area containing ballfields that may not be needed, which he felt would allow more room for a high school. He asked residents to e- mail him as to what their feelings are on the location for the new high school. He is for Council Minutes (Regular) January 18, 2005 Page 7 education and for the kids, for that he would want the referendum. But for the fact the school is going in a location where the residents may not get their money's worth, he would oppose the referendum. He will make his final decision at the February 7,2005 Council meeting. He would like to get as many residents' opinions as possible. Mayor Soderberg asked Council to consider whether it is appropriate or proper for Council to take a position on this type of issue. Council should make sure they have all the information regarding this. Councilmember McKnight felt it was not the City's place to have a public opinion on the school board's bond referendum. It is up to the voters. He will have no further comments. It is not the City's place to say yes or no. Finance Director Roland: Reminded Council there is a workshop on January 19,2005 at 5:30 p.m. Community Development Director Carroll: Regarding the EQB issue, there was a modification to the routes previously considered. The original route was coming from the new substation east to a substation in Empire Township. The eastern portion goes through property owned by the Rother family and the western portion goes through property formerly owned by Babe Murphy. Mr. Rother suggested a number of alternate routes. The Administrative Law Judge combined suggestions by Mr. Rother for a proposed route. Another modification was made by the EQB staff at the meeting last week. This route cuts across the river further north, behind Pellicci Hardware to Pine Street and hooks up with the original route. This affects businesses and residents that were not involved in the original route. Staff feels they should install power lines where there is no development currently. When development does occur, owners will be aware of the power lines. He and Councilmember Pritzlaff will be attending the next meeting on January 20, 2005. He would like to receive comments from Council, staff, and residents to take to the meeting. Councilmember Wilson stated we have an appointed state board making decisions that are clearly not in the best interest of the residents. Mayor Soderberg: He attended the MN Chamber of Commerce meeting where the Governor outlined priorities for the legislative session. At this time they are not targeting local jurisdictions, however the chamber is favoring a .05 gas tax. He addressed the VFW at their second district meeting. The VFW is an incredible giver to our community. Last year they had excess of 13 million volunteer hours, 43% of which came from MN VFW posts. They have an incredible array of programs. There has been some effort to establish a veteran's memorial. Mayor Soderberg pledged he would support the efforts of the VFW and the American Legion in establishing a memorial. He asked Council to direct staffto have the City support that establishment. Parks and Recreation Director Distad spoke with Mr. Howard Miller of the VFW. The wwn veterans are dying so there is a sense of urgency to get something in place in Farmington. A park seemed to be the best location for a veteran's memorial. Council reached a consensus to support the establishment of a veteran's memorial. Aprille's Showers Tea Room has a program they call Operation Candlelight for families of active military. The third Sunday of each month they hold a high tea luncheon for families ofthe military or the soldiers themselves at no charge. At the Fire Department Annual Meeting Mr. Mark Jacobson Council Minutes (Regular) January 18,2005 Page 8 received the Firefighter ofthe Year award. Since the election he has been asked ifhe will be having an inaugural party. He has decided to have a Mayoral Charity Ball with proceeds going to charity. They are limited in space, but anyone in the community is invited. Tickets are available throughout the City. 14. ADJOURN MOTION by Fogarty, second by McKnight to adjourn at 9:45 p.m. APIF, MOTION CARRIED. Respectfully submitted, ,.'7 .-L / r )'-4./J /?/?' L<--/k~'-a..- 't'~A..J // Cynthia Muller Executive Assistant COUNCIL WORKSHOP JANUARY 19, 2005 1. CALL TO ORDER Mayor Soderberg called the meeting to order at 5 :30 p.m. Present: Also Present: Soderberg, Fogarty (arrived 5:40 p.m.), McKnight, Pritzlaff, Wilson Joel Jamnik, City Attorney; David Urbia, City Administrator; Dan Siebenaler, Police Chief; Randy Distad, Parks and Recreation Director; Lee Mann, City Engineer/Public Works Director; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Lee Smick, City Planner; Cynthia Muller, Executive Assistant Audience: Brian Watson, Michael and Laura Pierce, Derek Christensen 2. APPROVE AGENDA The agenda was approved. 3. DISCUSSION OF WETLAND BUFFERS Residents had expressed concerns that they were not aware the wetland buffer behind their homes was included in their lot size and it takes up a significant amount of their back yards. For future developments, wetland buffers are no longer allowed on private lots, only outlots. Staff met with environmental agencies to come to a solution. It was decided to reduce the amount of the buffer by the 10- foot drainage and utility easement. The 10- foot easement must be sodded and the buffer line left untouched. If this concept is adopted, Council needs to consider does the City allow vacating the easements on a case by case basis or vacate the easements on all properties in one action. Vacating an easement requires a public hearing. The easement vacation would be recorded on the title for the property so new owners would be aware ofthe buffer. Council discussed that some people might want the wetland buffer and if the easements are vacated for all the properties they could have the opposite problem. However, if this was done for all properties, and the City maintains the buffer area, it would look more uniform. It was decided staff will send a survey to affected residents asking if they would like to leave the buffer as is or have it reduced the amount of the 10- foot drainage and utility easement. 4. COUNCIL ORIENTATION a) Questions and Answers b) Legal Issues - E-mails; Open Meeting Law; Public Comments City Attorney Jamnik explained howe-mails are public information, the open meeting law and what constitutes an open meeting, and provided information from the League of Minnesota Cities on these topics. Council Workshop Minutes January 19, 2005 Page 2 5. DISCUSSION OF SPEED AND TRAFFIC ISSUES Police Chief Siebenaler distributed information on the quota law. This law prohibits a supervisor from requiring an officer to issue tickets. The MN standard speed in residential areas is 30 mph. The exception is a road that is a local street less than 1/2 mile long. This type of street can have a speed limit of 25 mph. Police Chief Siebenaler is in favor of the 25 mph speed for residential areas and for photo cop. Photo cop is a stop light camera that takes a picture of the license plate. There are also speed enforcement cameras that are mounted on trailers with radar. Currently these are not allowed in MN. Council agreed to support legislation to allow cities to set residential speed limits at 25 mph. Staffwill present a resolution at the February 7, 2005 Council Meeting. As far as supporting cameras, Councilmember Pritzlaffwas in support of them, but had concerns they assume the owner of the car is driving. The remainder of Council did not support cameras. Council was divided but leaned toward not repealing the quota law. With regard to signs, the City does not install Children at Play signs. They will install blind or deaf child signs when a request is received from a doctor. Signs become invisible after 6 weeks. Council needs to be careful about the effectiveness of signs. Staff asked if Council wanted any changes in past practice. Councilmember Pritzlaffwanted to look at sign issues. The remainder of Council did not want any changes. Police Chief Siebenaler then discussed crosswalks. Crosswalks create a perception of safety. To mark a crosswalk without a stop sign is asking for an accident. A crosswalk does not require a stop sign, but signage is required ahead of the crosswalk. Councilmember Soderberg would like to see vigorous enforcement of the crosswalk at Dallas Avenue and 208th Street. 6. SETBACKS FOR MINOR COLLECTORS At the end of the term for previous Councilmembers, Councilmember Fitch suggested stafflook at the setbacks for minor collectors. Currently there is a 20-foot front-yard setback. Larger setbacks would provide for more sight distance and less tunneling. Council agreed to go with whatever staffwould recommend. Councilmember Fogarty felt widening setbacks would make the speeding worse. 7. DISCUSSION REGARDING LEGISLATIVE POSITION OF THE CITY City Administrator Urbia received policies from AMM and LMC. He recommended working with Lakeville for CR70 to become a state highway and to break Hwy 3 into segments for widening and upgrades. Staff will provide copies of the policies to Council and Council should provide comments regarding legislative issues to City Administrator Urbia. He will condense the list to 3-5 major issues. 8. ADJOURN MOTION by Fogarty, second by McKnight to adjourn at 9:26 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~'~'7 _~~ , ./~..h?~ .' thia Muller Executive Assistant City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 76 TO: Mayor, Councilmembers and City Administrator~ FROM: Randy Distad, Parks anq Recreation Director SUBJECT: Capital Outlay DATE: February 7, 2005 INTRODUCTION The City's approved 2005 Capital Outlay budget identified funding for equipment to be purchased in Solid Waste, Park Maintenance and at the Rambling River Center. DISCUSSION A pick up truck was approved in the 2005 Capital Outlay budget to be purchased by Solid Waste. Staff has researched and identified a pick up truck to purchase off of the State bid list. The pickup truck that will be purchased is a 2005 Chevrolet 4x4 Silverado 2500 HD with an extended cab. The State bid price is $23,183.05. There was $27,690.00 budgeted. The amount is about $4,500 under budget. A tractor with a front end loader was approved in the 2005 Capital Outlay budget to be purchased by Park Maintenance. Staff received quotes from Polfus Equipment in Rosemount, Minnesota and Northfield Tractor and Equipment in Northfie1d, Minnesota. Northfie1d Tractor and Equipment submitted the low quote in the amount of $35,391.86 for a John Deere 5420 utility tractor with a front-end loader. This price includes the trade-in of the Department's 1984 John Deere 1050. There was $40,470 budgeted. The 10w quote submitted is about $5,000.00 under budget. A pick up truck was approved in the 2005 Capital Outlay budget to be purchased by Park Maintenance. Staff has researched and identified a pick up truck to purchase off of the State bid list. The pickup truck that will be purchased is a 2005 Chevrolet 4x4 Silverado 2500 HD with an extended cab. The State bid price is $23,183.05. There was $26,625.00 budgeted. The amount is about $3,400 under budget. Fitness equipment was approved in the 2005 Capital Outlay budget to be purchased by the Rambling River Center. Quotes were solicited by staff from Second Wind Exercise Equipment in Richfield, Minnesota and Push, Pedal and Pull located in Apple Valley. A low quote was received from Push, Pedal and Pull in the amount of$14,199.00 for a new elliptical cross training machine, treadmill, a Nu-Step step trainer, a 2 stack multi-station weight machine, assorted dumbbell weights, a bench and storage rack for the dumbbell weights and mats. There was $13,845.00 budgeted. The amount is about $300.00 over budget. ACTION REQUESTED This item is for informational purposes only. ~f'f}y :tJJ1!f) '~d, Parks and Recreation Director cc: Don Hayes Missie Kohlbeck Benno Klotz City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 76 TO: Mayor, Councilmembers, and City Administrator~ FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Acknowledge Resignation - Police Department DATE: February 7, 2005 INTRODUCTION The City has received notification from Mr. Jermey Buss of his resignation from his position as Police Officer. DISCUSSION Mr. Jermey Buss resigned from his position as Police Officer effective January 21, 2005. The City wishes him well in his future endeavors. ACTION REQUESTED Acknowledge the resignation of Mr. Jermey Buss, effective Friday, January 21, 2005. Respectfully Submitted, t.,.. /}, /' ~/! J:l/ .'. ~L' ''YU!4:..&~~~' Brenda Wendlandt, SPHR Human Resources Director cc: file 7d City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor and Councilmembers P---- City Administrator FROM: Daniel M. Siebenaler, Police Chief SUBJECT: Proposed Resolution, Residential Speed Limit DATE: February 7,2005 INTRODUCTION / DISCUSSION Pursuant to the City Council Workshop of January 19 staff has prepared a Proposed Resolution requesting an amendment to State law that would authorize Local Authorities to implement a 25 Mile Per Hour speed limit in Residence Districts. Staff has included excerpts from Minnesota State Statutes to explain the various definitions and uses of terminology in both State Law and in the Proposed Resolution. In addition staffhas reviewed the Proposed Resolution with the City Attorney to ensure that it will accomplish the desired goal. ACTION REQUESTED Approve the attached Proposed Resolution and direct staff to distribute it In final form to Farmington's local State Representative and Senator. Daniel M. Siebenaler Chief of Police RESOLUTION NO. R -05 REQUEST AMENDMENT OF RESIDENCE DISTRICT SPEED LIMIT Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 7th day of February, 2005 at 7:00 p.rn. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, vehicle speed is the most frequent residential complaint in the City of Farmington, And WHEREAS, Minnesota State Statute 169.14 Subdivision 2 (1) regulates speed limits in Urban Districts and MS 169.14 Subdivision 7 regulates speed limits on Residential Roadways, And WHEREAS, Minnesota State Statutes differentiate between Residence District (169.01 Subd 40) and a more restrictively defined Residential Roadway (169.01 Subd. 81), And WHEREAS, Minnesota State Statutes do not provide for a separate maximum speed in Residence Districts, WHEREAS, It is the opinion of the City of Farmington that a speed limit of 30 miles per hour as indicated in State Statute is too fast for a Residence District. NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby requests that the Minnesota State Legislature authorize the Local Authorities (MS 169.01 Subd. 28) to impose a maximum Residence District speed limit of 25 miles per hour by amending Minnesota Statute 169.14 Subdivision 7 as follows: Delete the term residential roadway and replace it with the term residence district. This resolution adopted by recorded vote of the Farmington City Council in open session on the 7th day of February 2005. Mayor Attested to the _day of 2005. SEAL City Administrator Minnesota Statutes 2004, 169.14 http://www.revisor.1eg.state.mn.uslbin/ .. .ent&section= 169 . 14&image.x= 14&image.y=3 1a' 5.... Legislature Home I Links to the World I Help I Advanced House Senate Joint Departments and Commissions Bill Search and Status Statutes, Laws, and Rules Minnesota Statutes 2004,169.14 Copyright 2004 by the Office of Revisor of Statutes, State of Minnesota. Minnesota Statutes 2004, Table of Chapters Table of contents for Chapter 169 169.14 Speed limits, zones; radar. Subdivision 1. Duty to drive with due care. No person shall drive a vehicle on a highway at a speed greater than is reasonable and prudent under the conditions. Every driver is responsible for becoming and remaining aware of the actual and potential hazards then existing on the highway and must use due care in operating a vehicle. In every event speed shall be so restricted as may be necessary to avoid colliding with any person, vehicle or other conveyance on or entering the highway in compliance with legal requirements and the duty of all persons to use due care. -7 , Subd. 2. Speed limits. (a) Where no special hazard exists the following speeds shall be lawful, but any speeds in excess of such limits shall be prima facie evidence that the speed is not reasonable or prudent and that it is unlawful; except that the speed limit within any municipality shall be a maximum limit and any speed in excess thereof shall be unlawful: (1) 30 miles per hour in an urban district or on a town road in a rural residential district; (2) 65 miles per hour on noninterstate freeways and expressways, as defined in section 160.02, subdivision 19; (3) 55 miles per hour in locations other than those specified in this section; (4) 70 miles per hour on interstate highways outside the limits of any urbanized area with a population of greater than 50,000 as defined by order of the commissioner of transportation; (5) 65 miles per hour on interstate highways inside the limits of any urbanized area with a population of greater than 50,000 as defined by order of the commissioner of transportation; (6) ten miles per hour in alleys; and -7> . (7) 25 miles per hour in residential roadways if adopted by the road authority having jurisdiction over the residential roadway. -/ ~ (b) A speed limit adopted under paragraph (a), clause (7), is not effective unless the road authority has erected signs designating the speed limit and indicating the beginning and end of the residential roadway on which the speed limit applies. lof6 01/31/200510:37 AM Minnesota Statutes 2004, 169.01 http://www.revisor.1eg.state.mn.us/bin/.. .ent&section= 169.01 &image.x=33&image.y=8 Legislature Home I Links to the World I Help I Advanced House Senate Joint Departments and Commissions Bill Search and Status Statutes, Laws, and Rules Minnesota Statutes 2004, 169.01 Copyright 2004 by the Office of Revisor of Statutes, State of Minnesota. Minnesota Statutes 2004, Table of Chapters Table of contents for Chapter 169 169.01 Definitions. Subdivision 1. Terms. For the purposes of this chapter, the terms defined in this section shall have the meanings ascribed to them. Subd. 28. Local authorities. "Local authorities" means every county, municipal, and other local board or body having authority to adopt local police regulations under the Constitution and laws of this state, and the Regents of the University of Minnesota, with reference to property owned, leased, or occupied by the Regents of the University of Minnesota or the University of Minnesota. . Subd. 40. Residence district. "Residence district" means the territory contiguous to and including a highway not comprisi?g a business district when the property on such highway for a d1stance of 300 feet or more is in the main improved with residences or residences and buildings in use for business. .Subd. 59. Urban district. "Urban district" means the territory contiguous to and including any street which is built up with structures devoted to business, industry, or dwelling houses situated at intervals of less than 100 feet for a distance of a quarter of a mile or more. Subd. 81. Residential roadway. "Residential roadway" means a street or portion of a street that is less than one-half mile in length and is functionally classified as a local street by the road authority having jurisdiction. 7e City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator ~ FROM: Lisa Shadick, Administrative Services Director SUBJECT: Gambling Event Permit - Vermillion River Gobblers DATE: February 7,2005 INTRODUCTION The Vermillion River Gobblers are requesting a Gambling Event Permit for an auction and raffle to be held at the Farmington Eagles Club. DISCUSSION Per State Statute 349.166 and pertinent City Code, a Gambling Permit must be issued by the City for this type of event. An application has been received, along with the appropriate fees. The City Attorney has reviewed the application and the attached resolution approving the request. BUDGET IMPACT Gambling permit fees are included in the revenue portion of the 2005 budget. ACTION REQUESTED Consider the attached Resolution granting a Gambling Event Permit to the Vermillion River Gobblers at the Farmington Eagles Club, 200 Third Street, on March 24,2005. Respectfully submitted, YZ;~iLl/ :i!tcu/0L \/ Lisa Shadick Administrative Services Director RESOLUTION NO. R -05 APPROVING A MINNESOTA LAWFUL GAMBLING EVENT PERMIT APPLICATION FOR VERMILLION RIVER GOBBLERS Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 7th day of February 2005 at 7:00 p.m. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, pursuant to M.S. 349.166, the State of Minnesota Gambling Board may not issue or renew a Gambling Event Permit unless the City Council adopts a Resolution approving said permit; and, WHEREAS, the Vermillion River Gobblers have submitted an application for a Gambling Event Permit to be conducted at the Farmington Eagle's Club, 200 Third Street, for Council consideration. NOW, THEREFORE, BE IT RESOLVED by the Farmington City Council that the Gambling Event Permit for the Vermillion River Gobblers to be conducted at 200 Third Street is hereby approved. This resolution adopted by recorded vote of the Farmington City Council in open session on the 7th day of February 2005. Mayor Attested to the day of February 2005. City Administrator SEAL /+ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us FROM: Mayor, Councilmembers and City Administrator Pv- Ken Kuc)1era, Fire Chief TO: SUBJECT: School and Conference - Fire Department DATE: February 7,2005 INTRODUCTION The Fire Department is planning attendance at the Arrowhead EMS Conference. DISCUSSION Mr. Terry Verch attended the conference in Duluth from February 4-6,2005. He attended courses on diabetic responses, airway management, and child abuse. BUDGET IMPACT Approved in the 2005 budget. ACTION REQUESTED Approve attendance at the Arrowhead EMS Conference. Respectfully submitted, ~~f~~ ~.J Ken Kuchera Fire Chief ?5 CAMPBELL KNUTSON Thomas 1. Campbell Roger N. Knutson Thomas M. Scott Elliott B. Knetsch Joel 1. Jamnik Andrea McDowell Poehler Matthew K. Brokl * * Also licensed in Wisconsin Professional Association Attorneys at Law (651) 452-5000 Fax (651) 452-5550 *** John F. Kelly Soren M. Mattick Marguerite M. McCarron Gina M. Brandt Brendan J. Flaherty Author's Direct Dial: (651) 234-6219 E-mail Address:jjamllik@ck-law.com February 7, 2005 To: City Council From: Joel Jamnik ~ Subject: Reapportionment of Levied Assessment Due to Lot Split-Charleswood Development INTRODUCTION At the end of December, City staff was asked to approve a minor subdivision ofland for property located west of Pilot Knob Road south of 19Sth Street and extending south of200th Street (see attached map). The minor subdivision realigned ownership among the joint owners in order to facilitate the conveyance and subsequent platting of one parcel by Centex Homes as the Charleswood 9th Development (identified as Parcel B on the map) and retention of the other parcel (Parcel C) as unplatted (metes and bounds description). That unplatted parcel is the large 154 acre primarily wetland area located south of 200th Street. According to estimates prepared by City Planner Lee Smick, Parcel C contains three areas that may be buildable/developable, but probably only in conjunction with development of surrounding areas. More specifically, there is (approximately) a 4.0 acre island area, as well as 4.5 and 5.7 acre areas. Because the original parcel was encumbered by a previously levied assessment for the Pilot Knob road improvement project, the lot split could not be approved by staff unless the owners provided either full payment ofthe levied assessment or had the levied assessment reassessment/reapportionment approved by the City Council. After consulting with City staff, the owners agreed to a proposed reapportionment. While one of the owners agreed to immediately pay that amount in advance ofthe pending final plat application and has already tendered payment to the City, the owner of Parcel C would prefer not to pay the assessment until a future date when the land is platted or develops. That landowner is requesting that the City reapportion/reassess the previous assessment in the amount of $20522.30 against Parcel C and has provided a letter waiving any appeal rights. City planning and finance staff are comfortable that reapportionment of the requested amount will not materially affect the eventual collection of the deferred assessment. Suite 317 - Eagandale Office Center - 1380 Corporate Center Curve -Eagan, MN 55121 STATUTORY PROVISION Minnesota Statutes ~429.071, Supplemental assessments; reassessment. Subd.3. Reapportionment upon land division. When a tract ofland against which a special assessment has been levied is thereafter divided or subdivided by plat or otherwise, the council may, on application of the owner of any part of the tract or on its own motion equitably apportion among the various lots or parcels in the tract all the installments of the assessment against the tract remaining unpaid and not then due ifit determines that such apportionment will not materially impair collection of the unpaid balance of the original assessment against the tract. BUDGET IMPACT The assessment amount for the larger tract has been paid in full. The remaining amount of the assessment ($20522.30) is proposed to be reapportioned/assessed against a 154 acre parcel that is estimated to have between approximately 10 and 14 total developable acres. If the land does not develop, the City would lose the amount of the assessment. COUNCIL OPTIONS 1) Approve the attached resolution reapportioning the previously levied assessment. 2) Deny the requested reapportionment. Suite 317 · Eagandale Office Center · 1380 Corporate Center Curve · Eagan, MN 55121 RESOLUTION No. R- Approving the Reapportionment of Assessments Upon Land Division Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 7tl1 day of February, 2005 at 7:00 p.m Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, Minnesota Statutes S 429.071, Subd. 3 provides that when a tract ofland against which a special assessment has been levied is thereafter divided or subdivided by plat or otherwise, the council may, on application of the owner of any part of the tract or on its own motion equitably apportion among the various lots or parcels in the tract all the installments of the assessment against the tract remaining unpaid and not then due if it determines that such apportionment will not materially impair collection of the unpaid balance of the original assessment against the tract, and; WHEREAS, the City of Farmington has received a written request for reapportionment from the owner ofland recently approved for land division, legally described below, and; WHEREAS, the City Council has evaluated the requested reapportionment and determined that the action will not materially impair collection of the original assessment. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Farmington hereby approves the landowners request for reapportionment of the original assessment and waiver of any appeal rights, and hereby reassesses the amount of twenty thousand five hundred twenty-two and 30/100 dollars ($20522.30) against the following described parcel, said assessment to be deferred under the same terms and conditions of the original assessment until platting or development of the parcel. That part of Outlot B, CHARLES WOOD, according to the recorded plat thereof, Dakota County, Minnesota, lying southerly of the southerly right of way line of 200th Street West as dedicated on CHARLES WOOD 4TH ADDITION and CHARLESWOOD 5TH ADDITION, according to the recorded plats thereof, said Dakota County, EXCEPTING THEREFROM that part platted as Outlot B and Outlot C, CHARLESWOOD 3RD ADDITION, according to the recorded plat thereof, said Dakota County and that part platted as said CHARLESWOOD 4TH ADDITION AND CHARLESWOOD 5TH ADDITION. This resolution adopted by recorded vote of the Farmington City Council in open session on the 7tl1 day of February, 2005. Kevan A. Soderberg Mayor David M. Urbia City Administrator Suite 317 · Eagandale Office Center · 1380 Corporate Center Curve · Eagan, MN 55121 ~t.l'll tI T ; lJt.J'i:; I AK M WIVt.:; I ;lZ-~~- q ;lZ:QolM lJt.l'l:STAK M Wtyt._:ST~ Obi Qb~ lbll;~ ~f ~ -...-,...... ....-~:.:-.I "r .... -.\?-- A ~tR.A. . the iSEra ventures .------ -- .............--. J-..,-.. ... :iel." pl"ulde"r I CEO 70 SDlJrll Main Street prOvlducc, Itl 02903 phDnl': 41l13Jl.Ust fat(; 401.HI.66Sf\ J~rl.-entutes.us ..........................._~-_.-._-------..._-- --.-.- -'---.-. ----..----- TbAIlrII'nllcas.1nc. .liI Thin! Av..."" Nurth ~"'5i5 .......IUpo.... iItN ) !PIG t pIAl: l'2.n'.GII5 kc n1.U~.SI2' December 23,2004 Kevin Carroll City of Farmington 32.5 Oak St Farmington. MN 44024 bod",... ,.,..... LtC 1114 LDII. trHt lIouluQrd 5_ ~" A~.l... l,t 787.' pi,..... " l.H7.0 J~t 111.1: ~IZ.H7.~r;;z1 RE: Administrative Lot Spilt for Outlot B, CharJe.swood Dear Mr. Carroll~ The S~ed Trust is currently the land owner for Outlot B, Charles wood. located [)n the southwest corner of Pilot Knob Road and 195111 St. This site has been under preliminary plat review for a CClltex project' called (",harleswood Northeast. . As per the purchase agreement with Centexl we arc in B. position to close on this property by yeareod. A lot split is necessary to process this closing prior to recording a final plat. It is my understanding that deferCed assessments fi'Om acovhies associated along Pilot Knob Road are still pre..'ient. I recognize that splitting this lot will require prorating the assessment accordingly with the new parcel areas. Since this assessmerlt was levied many years ago and the total assessment amount does not change. I agree to waive rights to appeal this assessment. Assessments will be paid whon development con1rBcts are executed with the City of Fanl1ington for' each parcel, therefore~ maintaining the defelWd status. until the time of site development. Thanks for your assistance to process Lhis request. PleMe call if you have questions. Sincerely, ~~ Jim Seed Landowner cc: KJ.ista Flenuning '\ v-~ ~, , co c-' - I CSAH 50 .c; - l. \ , II , City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us 7~ TO: Mayor, Councilmembers, City Administrato~ Missie Kohlbeck, Senior Center Coordinator 1=Zl'J Patti Norman, Recreation Program Supervisor r FROM: SUBJECT: Adopt Resolution Accepting Donation - Recreation- Rambling River Ctr. DATE: February 7,2005 INTRODUCTION A donation has been received from the Farmington VFW. DISCUSSION Farmington VFW has donated $600 in proceeds from the steak fry to Rambling River Center. Staffwill communicate the City's appreciation on behalf of the Council to the Farmington VFW for their generous donation. ACTION REQUESTED Adopt the attached resolution accepting the donations of $600 in proceeds from the steak fry to be used at the Rambling River Center. Respectfully Submitted, '1\\~~b!2t Missie Kohlbeck Senior Center Coordinator Q~j Recreation Supervisor ~ RESOLUTION No. ACCEPTING DONATION OF $600 FROM THE VFW FOR THE 2005 STEAK FRY Pursuant to due call and notice thereof, a regular meeting ofthe City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 7th day of February, 2005 at 7:00 p.m. Members Present: Members Absent: seconded the following: Member introduced and Member WHEREAS, Farmington VFW has donated $600 in proceeds from the Steak Fry. WHEREAS, it is in the best interest of the City to accept such donations. NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby accepts with gratitude the generous donation of$600 from Farmington VFW to be used at the Rambling River Center. This resolution adopted by recorded vote of the Farmington City Council in open session on the ih day of February 2005. Mayor Attested to the _ day of February 2005. City Administrator SEAL City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7/" TO: Mayor, Councilmembers, and City Administrator r FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Acknowledge Resignation - Public Works DATE: February 7, 2005 INTRODUCTION The City has received notification from Mr. Steve Nordstrom of his resignation from his position as Maintenance Worker. DISCUSSION Mr. Steve Nordstrom resigned from his position as Maintenance Worker effective January 31,2005. The City wishes him well in his future endeavors. ACTION REQUESTED Acknowledge the resignation of Mr. Steve Nordstrom, effective Monday, January 31, 2005. Respectfully Submitted, /1 ,~".<'.! iOuIU'cC ?;t<-!d,;~f-' Brenda Wendlandt, SPHR Human Resources Director cc: file City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us ~, U TO: Mayor, Councilmembers, City Administrator&-- Brenda Wendlandt, Human Resources Director FROM: SUBJECT: Capital Outlay DATE: February 7, 2005 INTRODUCTION The 2005 Budget provides for the acquisition of new network servers DISCUSSION There are two servers being purchased. One server will replace the existing server and the second server is being purchased in order to accommodate the growing technological needs of the City. Having two servers will provide for greater functionality and limit interruptions to the end user. BUDGET IMPACT The funding for both servers is provided for in the 2005 budget. ACTION REQUESTED This is for information only. Respectfully Submitted, ~ ~~ / ",,~. JU~tc/&:-/'- J:;? t'v? ''tL/u/v t / Brenda Wendlandt, SPHR Human Resources Director cc: file 7* City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Council Members, City Administrator ~ Todd Reiten, Fleet Maintenance Supervisor FROM: SUBJECT: Capital Outlay - Public Works DATE: February 7,2005 INTRODUCTION The 2005 budget includes funding for the purchase of a new 2005 Chevy 2500HD Extended Cab 4X4 pick-up. DISCUSSION This vehicle would replace the 1986 pick-up from the Fleet Maintenance Division. BUDGET IMPACT The 2005 budget set aside funds for the 2005 Chevy pick-up. This vehicle is on the State contract and is authorized in the 2005 budget. ACTION REQUESTED This memo is for Council's information. ::;W~k ~ Todd Reiten Fleet Maintenance Supervisor cc: file 7L: City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrat~ FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Adopt Resolution - 2005 Joint Powers Agreement DATE: February 7,2005 INTRODUCTION In 2004 the Council authorized the City to complete the 2004 Seal Coat Improvements for the first time through a Joint Powers Agreement administered by the City of Burnsville. Other cities included in the Joint Powers Agreement include Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee, and Mendota Heights. DISCUSSION The City of Burnsville approved the Joint Powers Agreement at the January 18, 2005 Council meeting (See attached Joint Powers Agreement). The City attorney has reviewed this contract. BUDGET IMPACT The total estimated project cost for the 2005 Seal Coat project is $151,100. ACTION REQUESTED Adopt the attached resolution authorizing the City to complete the 2005 Seal Coat Improvements as part ofthe Joint Powers Agreement administered by the City ofBurnsville. Respectfully submitted, ~}Y1~ Lee M. Mann, P .E. Director of Public Works/City Engineer cc: file RESOLUTION NO. R -05 JOINT POWERS AGREEMENT PROJECT 05-01,2005 SEAL COAT PROJECT Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota was held in the Council Chambers of said City on the ih day of February 2005 at 7:00 p.m. Members present: Members absent: Member introduced and Member seconded the following resolution: WHEREAS, a resolution of the City Council adopted the ih day of February 2005 authorized the City to complete the 2005 Seal Coat Improvements as part of the Joint Powers Agreement administered by the City ofBurnsville; and, WHEREAS, said Joint Powers Agreement was approved by the City Council of Burnsville on January 18,2005. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Farmington, Minnesota, 1. That the 2005 Seal Coat improvements will be completed as part of the Joint Powers Agreement administered by the City of Burnsville and approved by the Burnsville City Council on January 18,2005. 2. The Mayor and the City Administrator are hereby authorized to execute the Joint Powers Agreement with the City of Burnsville. This resolution adopted by recorded vote of the Farmington City Council in open session on the ih day of February 2005. Mayor day of , 2005. Attested to the City Administrator SEAL JOINT POWERS AGREEMENT 2005-2006 TRAFFIC MARKINGS, STREET SWEEPING CRACK SEALING, SCREENING & SEAL COATING BURNSVILLE, APPLE VALLEY, EAGAN, LAKEVILLE, ROSEMOUNT, SAVAGE, PRIOR LAKE, SHAKOPEE, FARMINGTON AND MENDOTA HEIGHTS AGREEMENT made this 18th day of January, 2005, by and between the cities of Burnsville, Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee, Farmington and Mendota Heights. RECITALS This agreement is made pursuant to the authority conferred upon the parties pursuant to Minnesota Statutes 471.59. The purpose of this agreement is to provide street maintenance materials and service for the cities ofBumsville, Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee, Farmington and Mendota Heights utilizing one common contractor for each service. NOW, THEREFORE, the parties agree as follows: 1. Subject to the other provisions of this agreement, Bumsville shall prepare any plans, specifications, bid proposals and advertise for bids for the placement of street traffic markings, street sweeping, crack sealing, screening and seal coating services. 2. Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee, Farmington and Mendota Heights shall provide to Burnsville the estimated quantities for these services in each respective community, and shall also approve the bid documents. 3. Burnsville shall tabulate the bids upon their receipt and make a recommendation of award to Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee, Farmington and Mendota Heights and upon their approval, award the contract pursuant to State Law. Joint Powers Agreement Page 2 4. Each city shall be responsible for: · Preparing maps showing the proposed locations for these services including estimating the quantities. · Preparing the streets for markings in accordance with the specifications and coordinating with the contractor as to the timing of the actual work. · Inspecting the contractor's work, measuring the quantities of work performed, approving and certifying the progress or final payments to the contractor. · Pay a percentage of actual construction cost to City of Bumsville for legal and administrative cost on a sliding scale basis as follows: $0 - $50,000 - 2% $50,000 - $100,000 - 1.5% Over $100,000 - 1.0% 5. In accordance with the specifications, the contractor will submit an itemized invoice to each city separately for the workperformed in each city. Upon approval of the invoice by the respective city, that city will remit the approved invoice amount directly to the contractor. 6. It is agreed that the cities of Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee, Farmington and Mendota Heights each of them, indemnify, save, and hold harmless the City ofBumsville and all of its agents and employees from any and all claims, demands, actions, or causes of action, for whatever nature, arising out of the contracting procedure by reason of the execution or performance of the work purchased for each respective city under this agreement, and that the cities of Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee, Farmington and Mendota Heights further agree to defend, at their sole cost and expense, any actions or proceedings commenced against their respective cities for the purposes of asserting any claim of whatsoever character arising hereunder. 7. This agreement can be terminated on the part of any individual city by giving sixty (60) days notice to the other cities; otherwise the agreement will automatically terminate on March 15, 2006. Joint Powers Agreement Page 3 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date indicated below. CITY OF BURNSVILLE BY: Mayor Elizabeth B. Kautz DATE: BY: City Manager Craig L. Ebeling CITY OF APPLE VALLEY BY: Mayor DATE: BY: Clerk CITY OF EAGAN BY: Mayor DATE: BY: Clerk CITY OF LAKEVILLE BY: Mayor DATE: BY: Clerk CITY OF ROSEMOUNT BY: Mayor DATE: BY: Clerk CITY OF SA V AGE BY: Mayor DATE: BY: Clerk Joint Powers Agreement Page 4 CITY OF PRIOR LAKE BY: BY: CITY OF SHAKOPEE BY: BY: CITY OF FARMINGTON BY: BY: CITY OF MENDOTA HEIGHTS BY: BY: Mayor DATE: Clerk Mayor DATE: Clerk Mayor DATE: Clerk Mayor DATE: Clerk 7rn City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us FROM: Mayor, Councilmembers, City Administrator ~ Tim Gross, P.E., Assistant City Engineer ~ TO: SUBJECT: Authorize Use of Eminent Domain - Ash Street Project DATE: February 7, 2005 INTRODUCTION Construction easements are needed from various parcels within the Ash Street Phase II Utility Improvement and Street Reconstruction Project area. These easements are necessary to construct the proposed improvements and to transition the grading into the existing yards. DISCUSSION Staff has been in contact with the property owners and is in the process of working out agreements for the acquisition of the necessary easements. As of the writing of this memo, no agreements have yet been finalized. At this time, it is recommended that the Council authorize staff to initiate the condemnation "quick take" process for the easements needed, to insure that the City can begin the Ash Street utility construction at the beginning of April, since the quick take process takes 90 days. Staff will continue to work with the property owners with the goal of reaching agreements for the easements before acquiring the easements through the quick take process becomes necessary. BUDGET IMPACT Settlements with the property owners for the easements would be funded as part of the Ash Street project costs. ACTION REQUESTED Adopt the attached resolution authorizing condemnation of property for public uses with the "quick take" provisions of Minnesota Statute Section 117.042. If an agreement is reached before the 90 days are up and the City needs to take possession of the easements, the quick take provision will not need to be utilized. Tim Gross, P .E. Assistant City Engineer cc: file Lee M. Mann, P.E., Director of Public Works/City Engineer CITY OF FARMINGTON RESOLUTION NO.: RESOLUTION AUTHORIZING CONDEMNATION OF EASEMENT FOR PUBLIC PURPOSES WHEREAS, the City Council of the City of Farmington does hereby determine that it is necessary and for a public use and purpose to acquire the temporary easement legally described on the attached Exhibit "A", subject to engineering modifications, if any, for temporary construction purposes in connection with the Ash Street Phase II Reconstruction Project, City Project No. 2004-047; and WHEREAS, City staff and consultants have and will continue to work with the property owner( s) to acquire the easement; and WHEREAS, the City Council finds that development and construction conditions related to the area make it necessary to acquire title to, and possession of, the easement as soon as possible in order for the project to proceed in an efficient, cost effective and expeditious manner; NOW, THEREFORE, be it resolved by the City Council of the City of Farmington, Minnesota: 1. That the City Attorney is authorized to commence eminent domain proceedings pursuant to Minnesota Statutes Chapter II7 to acquire the temporary construction easement legally described on the attached Exhibit "A", subject to engineering modifications, if needed. 2. That the City Attorney is authorized to acquire the necessary property interest pursuant to the "quick take" provisions of Minnesota Statutes Section 117.042. 3. That the Mayor and the City Administrator are authorized to execute all documents necessary, in the opinion ofthe City Attorney, to effect the acquisition ofthe necessary property interests. 115317 ADOPTED this City of Farmington. day of ATTEST: David M. Urbia, City Administrator 115317 , 2005, by the City Council ofthe Kevan Soderberg, Mayor EXHIBIT "A" A14 PROPOSED TEMPORARY EASEMENT DESCRIPTION A temporary easement over, under and across the south 5.00 feet of Lot 7, Block 3, II SHEPLEY I S ADDITION TO FARMINGTON MINN. ", according to the recorded plat thereof, Dakota County, Minnesota. Said temporary easement is to expire A16 PROPOSED TEMPORARY EASEMENT DESCRIPTION A temporary easement over, under and across the south 5.00 feet of the following described property: The South 63.00 feet of the following described property: All that part of the East 1/2 of the West 1/3 of the South 1/2 of the Southeast 1/4 of Section 31, Township 114, Range 19, Dakota County, Minnesota, described as follows: Commencing at the southwest corner of said East 1/2 of the West 1/3 of the South 1/2 of the Southeast 1/4 of said Section 31, said point being the intersection of the center line of Third Street and Ash Street (Co. Hwy. No. 74) in the City of Farmington; thence North on the west line of said East 1/2 of the West 1/3 of the South 1/2 of the South 1/4 and on the centerline of said Third Street a distance of 33.00 feet; thence East parallel with the south line of said East 1/2 of the West 1/3 of the South 1/2 of the Southeast 1/4, said south line being the centerline of Ash Street (Co. Hwy. No. 74), a distance of 40.00 feet to the actual point of beginning; thence continue East parallel with said south line a distance of 170.00 feet; thence North parallel with said west a distance of 120.00 feet; thence West parallel with said south line a distance of 170.00 feet to a point 40.00 feet East of said west line of the East 1/2 of the West 1/3 of the South 1/2 of the Southeast 1/4; thence South parallel with said West line a distance of 120.00 feet to the actual point of beginning, excepting therefrom that parcel of land heretofore said to the City of Farmington for street purposes, according to the United States Government Survey thereof and situate in Dakota County, Minnesota. Said temporary easement is to expire A27R PROPOSED EASEMENT DESCRIPTIONS An easement over, under and across the south 10.00 feet of the following described property: The east 60 feet of the west 259 feet of the north 150 feet of Lot 4, ALEX. EMPEY'S ADDITION TO FARMINGTON, according to the recorded plat thereof, Dakota County, Minnesota. Together with a temporary easement over, under and across the north 10.00 feet of the above described property. Said temporary easements to expire 115317 A28R PROPOSED EASEMENT DESCRIPTIONS An easement over, under and across the south 5.00 feet of the east 71.00 feet of the north 150.00 feet of Lot 4, ALEX. EMPEY'S ADDITION TO FARMINGTON, according to the recorded plat thereof, Dakota County, Minnesota, and the south 5.00 feet of the west 4.00 feet of Lot 3, said ALEX. EMPEY'S ADDITION TO FARMINGTON. Together with a temporary easement over, under and across the north 10.00 feet of said east 71.00 feet of Lot 4 and the north 10.00 feet of said west 4.00 feet of Lot 3. Said temporary easements to expire A29R PROPOSED EASEMENT DESCRIPTIONS An easement over, under and across the south 10.00 feet of the following described property: The east 79.00 feet of the west 83 feet of the north 150 feet of Lot 3, ALEX. EMPEY' SADDITION TO FARMINGTON, according to the recorded plat thereof, Dakota County, Minnesota. Together wi th a temporary easement over, under and acros s the north 10. 00 feet; the east 15.00 feet except the south 40.00 feet; and the east 30.00 feet of the north 30.00 feet of the south 40.00 feet of the above described property. Said temporary easement to expire A30R PROPOSED TEMPORARY EASEMENT DESCRIPTION A temporary easement over, under and across the north 5.00 feet and the west 10.00 feet of the north 150 feet of the west 93.5 feet of the east 187 feet of Lot 3, ALEX. EMPEY'S ADDITION TO FARMINGTON, according to the recorded plat thereof, Dakota County, Minnesota. Said temporary easement to expire A39 PROPOSED EASEMENT DESCRIPTIONS An easement over, under and across the south 10.00 feet of Lot 3, REINARDY ADDITION, according to the recorded plat thereof, Dakota County, Minnesota. Together with a temporary easement over, under and across the north 5.00 feet of the south 15.00 feet of said Lot 3. Said temporary easement to expire 115317 M3 PROPOSED EASEMENT DESCRIPTIONS An easement over, under and across the north 10.00 feet of Lot 4, REINARDY ADDITION, according to the recorded plat thereof, Dakota County, Minnesota. Together with a temporary easement over, under and across the south 5.00 feet of the north 15.00 feet of said Lot 4. Said temporary easement to expire A50R PROPOSED EASEMENT DESCRIPTIONS An easement over, under and across the north 5.00 feet of the south 10.00 feet of Lot 5, Block 4, SUNNYSIDE ADDITION TO FARMINGTON, according to the recorded plat thereof, Dakota County, Minnesota. Together with a temporary easement over, under and across the north 5.00 feet of the south 15.00 feet said Lot 5. Said temporary easement to expire A51R PROPOSED EASEMENT DESCRIPTIONS An easement over, under and across the south 5.00 feet of the north 10.00 feet of Lot 6, Block 4, SUNNYSIDE ADDITION TO FARMINGTON, according to the recorded plat thereof, Dakota County, Minnesota. Together with a temporary easement over, under and across the south 5.00 feet of the north 15.00 feet of said Lot 6. Said temporary easement to expire 115317 711 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us wr' TO: Mayor, Council Members, \ City Administrator FROM: Lee Smick, AICP City Planner SUBJECT: Request for Time Extension for Recording of Final Plat - Riverbend DATE: February 7,2005 INTRODUCTIONIDISCUSSION The Developer, Newland Communities, received approval from the City Council for the Riverbend Final Plat on August 16,2004. Section 11-2-3 (E) of the City Code requires that upon approval of the final plat by City Council, the Developer shall record it with the Dakota County Recorder within 6 months of the approval or the approval is considered void, unless a time extension is requested by the Developer and submitted in writing and approved by the City Council. Therefore, the Riverbend Final Plat needs to be recorded by February 16,2005 to meet this deadline. However, Newland Communities has submitted a letter to the City dated January 28, 2005 (see attached) requesting that the City Council grant a one-year (February 16, 2006) time extension to this requirement. The Developer has made this request due to ongoing litigation between various parties who have, or claim to have, actual or potential ownership interests in the Riverbend property. ACTION REQUESTED Consider a time extension of one-year (February 16, 2006) for the recording of the Riverbend Final Plat with the Dakota County Recorder. L"w ~iCk, AICP City Planner cc: Brian Wellman, Newland Communities l18li Newland@ Ii. COMMUNITIES AT THE HEART OF GREAT LIVING January 28, 2005 Ms. Lee Smick City of Farmington 325 Oak Street Farmington, MN 55024 Re: Final Plat - Riverbend Dear Ms. Smick, On August 16, 2004, the Farmington City Council approved the Riverbend Final Plat. The approval was subject to several requirements, including that the plat be recorded within six months. Additional detail and required fInancial commitments were presented with a Development Agreement in late December 2004. For the reasons detailed below, it is not possible to record the plat by February 15, 2005. Therefore, Astra Genstar Partnership, LLP hereby requests an extension to the deadline for filing the plat until February 15,2006. Some additional background may be helpful. The property to be platted is currently owned by three trusts: a Seed Family Trust and two Stelzel Family Trusts. The Trusts each signed the final plat application. The Seed Trust (or an affiliate) maintains that it has an option to purchase all of the Stelzel Trusts' real property. The validity of this option is currently the subject of litigation between the parties. Astra Genstar Partnership also maintains that it has an option to purchase all of the Seed Trust's real property. The validity of this option is subject to a separate litigation. The plat was intended to be filed by mid February. However, since execution of the Development Agreement is being required prior to the recording of the plat, it now appears that the plat will not be filed until after the litigation is complete. Quite simply, until the litigation is complete, no party is willing to commit to the terms and fmancial obligations required under the proposed Development Agreem~nt and filing of the plat. All parties are working toward a resolution of the litigation, and we believe one of the parties will develop the property in accordance with the plat in its current form. We hope a successful resolution is reached soon so the development can occur during the 2005 construction season. Thank you for your time and consideration of this request. Please contact me if you have any questions. Sincerely, Astra Genstar Partnership, LLP By: Genstar Land Company Midwest, LLC Its: Managing General Partner By: #~ UldI~ . Brian Wellman Vice President Its: Cc: Jim Seed John Rothpletz Dave Kirkman Martha Guy /IGL City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator ~ FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: 208th Street East Extension Feasibility Report DATE: February 7,2005 INTRODUCTION At the September ih City Council meeting, the Council authorized the preparation of a feasibility report for the 208th Street East Extension to Trunk Highway 3. DISCUSSION The City of Farmington and Dakota County have identified the need for the extension of20Sth Street from the Farmington Middle Schools (where the road now ends) to Trunk Highway 3. This project would most likely occur at the time of development of the surrounding properties. Per the City's policies, some portion of the cost of the extension of 208th Street would be assessed to those surrounding benefiting properties. Some of those properties participated in the City's recent MUSA allocation process. This feasibility report was authorized by the Council to identify the estimated costs of the 208th Street extension in order to facilitate a cost allocation analysis that will provide developers in the surrounding area with their potential proportionate cost shares. BUDGET IMPACT The estimated project cost for the extension of 20Sth Street with the bridges over the railroad and the Vermillion River is $5,482,000. There would also be a need to construct a section of trunk watermain which is estimated to cost $450,000, resulting in a total estimated project cost of $5,932,000. ACTION REQUESTED Accept, by motion, the feasibility report for the 208th Street East Extension Project Respectfully Submitted, ~ Ivl~ Lee M. Mann, P.E., Director of Public Works/City Engineer cc: file Feasibility Report for 20Sth Street East Extension Project Farmington, Minnesota February 7, 2005 File No. 141-05-230 j ~ j Bonestroo e Rosene "1\11 Anderlik & 1 \j 1 Associates Engineers & Architects 2335 West Highway 36 . St. Paul, MN 55113 Office: 651-636-4600 . Fax: 651-636-1311 www.bonestroo.com February 7,2005 Honorable Mayor and City Council City of Farmington 325 Oak Street Farmington, MN 55024 Re: 20Sth Street East Extension Project OUf File No. 141-05-230 Dear Mayor and Council: Enclosed for your review is the Feasibility Report for the 20Sth Street East Extension Project. The proposed project includes constructing an extension of 208th Street, including two bridges, from its existing easterly terminus point to T,H. 3. City utility improvements will be constructed in accordance with the City's Comprehensive Plans. This report describes the improvements necessary to provide roadway, bridge and utility improvements- A schedule and cost estimate for the proposed improvements are also presented in the report. We would be pleased to meet with the City Council and Staff to discuss the contents of the report at any mutually convenient time. Respectfully submitted, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. ~Y11~ )je~/5!dL- Kevin P. Kielb, P.E. Project Engineer Lee M. Mann, P,E. Director of Public Works/City Engineer I hereby certify that this Report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota _~~ .f? .2/YL- Kevin P. Kielb. PE Date: Febl'ualY 7. 2005 Reg, No. 23211 . St. Paul, St. Cloud, Rochester, Willmar, MN · Milwaukee, WI . Chicago, IL Affirmative Action/Equal Opportunity Employer and Employee Owned Table of Contents Page No, Letter of Transmittal I Table of Contents 2 Introduction 3 Discussion 3 Cost Estimates 8 Conclusions and Recommendations 9 Figure I - Location Plan Figure 2 - Typical Sections Figure 3 - Proposed Alignment Figure 4 - Proposed Alignment Appendix - Cost Estimate Introduction The City Council has requested this report to determine the feasibility of extending 208th Street from its existing easterly terminus to Trunk Highway 3 (T.H. 3). The extension of 208th Street will require a crossing of the Canadian Pacific railroad and a crossing of the Vermillion River. The proposed alignment will connect to 208th Street in the area of the Middle Schools and follow a straight east-west alignment to the connection with T.H.3. Vermillion River Trail (County State Aid Highway 66) will make up the fourth leg of the intersection at T.H. 3. Figure I depicts the general project location. The proposed improvements include: I) The construction of the 208th Street East Extension and 2) construction of bridges over the Canadian Pacific railroad and the Vermillion River. Discussion Background The City of Farmington has determined that the extension of 208th Street is necessary to provide an east-west transportation corridor through the City. Dakota County also views this extension as a portion of an important east-west collector route through this portion of the County. The proposed extension of 208th Street will complete the connection of Akin Road with T.H. 3. The project will require crossings of the Canadian Pacific railroad and Vermillion River, two key challenges to development of an east-west collector system through this portion of the City. The crossings will allow for a contiguous, efficient and pedestrian friendly transportation route across this portion of the City. The proposed extension crosses an area that is not currently within the City boundary. Farmington considered this area for potential development during the City's recent MUSA allocation process. This report provides an estimate of the costs necessary to extend public infrastructure to this area. The estimates can be utilized in the decision making process related to allocating these costs to developable properties along the corridor. Environmental Considerations The Vermillion River is a Minnesota Department of Natural Resources Trout Stream that will require special attention during the design and construction process. Any extension of 208th Street to the east will require a crossing of the Vermillion River and will result in impacts to the adjacent floodplain and wetlands. The City will need to apply for a Conditional Letter of Map Revision (CLOMR) from the Minnesota Department of Natural Resources and FEMA prior to construction. Upon completion of construction, a Letter of Map Revision will then be submitted which will include As-Built 208th Street Extension Project 3 information for the project. The roadway will be designed to remain at an elevation above the floodplain once the river has been crossed. Street Improvements 208th Street currently extends from Akin Road to the east approximately one-half mile. 208th Street is shown on the City's Transportation Plan as an east-west connector and will be an important transportation corridor through the city. This project is proposed to provide an extension of the existing roadway to the east to T.H. 3. 208th Street, between Akin Road and the existing terminus, is a Municipal State Aid Street. The proposed extension of 208th Street would be designed to meet State Aid standards and would be constructed to the standards of a City collector street. The Dakota County East-West Corridor Preservation Study identified this route as an important route through this portion of the County. Based on the findings of the study, the route will be classified as a Collector. The Study indicated that a two lane route would carry the anticipated 20-year traffic volumes, but that a three lane section would be carried through the industrial areas. Based upon both City and County needs, the extension is proposed to be a combination of two and three lane facilities. A two lane roadway will be carried across the bridges, while a three lane facility will be utilized through the developable area. The proposed street sections are shown on Figure 2. Street lights in the project area are proposed to be installed in accordance with the decorative street light program. The City may want to consider a separate agreement for the installation and long term maintenance of the street lights. Alignment Considerations Balancing the needs of motorists, pedestrians and the environment is a key component of this project. The proposed alignment was chosen for several reasons: 1. The proposed roadway alignment will provide a straight east-west connection which provides the safest geometry for motorists. 2. The route will provide a nearly perpendicular crossing of the railroad, allowing the least length of bridge crossing required. 3. The proposed alignment provides a perpendicular crossing of the Vermillion River, resulting in the minimum amount of environmental impacts associated with the project. Figures 3, 4 and 5 depict the proposed alignment of the roadway. 208th Street Extension Project 4 Impacts Wetlands The proposed alignment will require wetland mitigation. The amount of wetland impact is minimized by crossing the wetlands at a perpendicular angle, which reduces the area impacted. Wetlands must be replaced at a two to one ratio, meaning that for every acre of wetland impacted, two acres must be created. The wetland replacement will be created on-site to the extent practical. Wetland mitigation credits are available for purchase through the Board of Water and Soil Resources (BWSR) wetland bank. For budgeting purposes, an assumption was made that all of the wetland mitigation would occur off-site. The estimated amount of wetland impacts for the project was based upon information provided on the National Wetland Inventory maps. The project cost estimate includes an amount of $10,000 for replacing approximately 0.5 acres of wetlands that are anticipated to be impacted by construction. The City will also incur on-going costs for wetland monitoring if the wetlands are created on- site. The costs are estimated at $1,500 per year and will be required until the created wetlands are established. Generally, once the wetlands are created, the establishment period will range from 2 to 5 years. Vermillion River Crossinl!lFloodplain Issues The proposed alternative will require a crossing of the Vermillion River and will require fill in conjunction with both roadway and bridge construction. The preferred alignment avoids any flood plain impacts beyond those required to cross the Vermillion River. Bridge I Structural Considerations The crossing of the Vermillion River will require construction of a bridge just west of T.H. 3. Considerations have been given to maintaining the existing river channel and maintaining flood levels. The crossing of the railroad will also require a bridge. Railroad requirements related to bridge height and clear zones under the bridge were considered when analyzing the type of structure at this location. Amounts of $132,000 have been included in the cost estimate for bridge aesthetics for each of the two bridges analyzed. At the time the project moves forward, aesthetic concepts and themes will be presented for the City to consider. Railroad Issues Railroad issues will have to be coordinated with both the Canadian Pacific and the Union Pacific railroads. The Canadian Pacific owns the rail lines and right-of-way, however, they have recently turned over the operations of this line to the Union Pacific. Communications will be through the Canadian Pacific railroad. Initial conversations with the Canadian Pacific railroad indicate that standard clearance requirements will apply to this project. Initial design concepts 20Bth Street Extension Project 5 used for preparing layouts and cost estimates accommodates their typical standards and guidelines. Trunk Highway 3 Issues The east terminus of the 208th Street Extension Project will be at Trunk Highway 3. Vermillion River Trail (County State Aid Highway 66) will making up the fourth leg of the intersection. As the project moves forward, MnDOT planning and technical staff will be contacted to determine the requirement for improvements to T.H. 3 as a part of this project. MnDOT and Dakota County are in the early stages of discussing the future of T.H. 3 through the County. Both left and right turn lanes were included in a recent MnDOT project along T.H. 3 at the location of the proposed intersection. Only minor improvements to T.H. 3 are anticipated for this project. Storm SewerlDrainage A storm drainage system will be constructed along 208th Street to convey storm water away from the roadway and into ponding areas. Final storm water ponding locations will be determined during final design and will coordinated with the ponding requirements for the adjacent development. Purchase of land required for ponding of storm water associated roadway drainage was not included in the project costs. The City will negotiate with potential developers to obtain this land as a portion of the platting process. Water Distribution The City's Water Supply & Distribution Plan includes a 20-inch watermain through this portion of the City. A cost of $450,000 has been included in the project cost estimate to account for this extension. Land Acquisition Property acquisition will be required along the corridor for roadway Right-of-Way and storm water ponding. These costs have not been included in this report. The City will work with developers during the platting process to ensure the necessary dedications are considered. Easements and Permits The crossing of the Vermillion River will reqUIre careful coordination with the following agenCIes: 20Bth Street Extension Project 6 Minnesota Department of Natural Resources (floodplain and Trout Stream impacts) US Army Corp of Engineers (404 permit for wetland impacts) Federal Emergency Management Agency (floodplain impacts) Vermillion River Watershed (wetland, floodplain and Trout Stream impacts) The MN Department of Natural Resources (DNR) and Army Corp of Engineer (ACOE) permits will be required for the bridge construction and wetland mitigation at the Vermillion River. The MnDNR will also review the project for Trout Stream impacts. A permit from the MPCA will be required in accordance with the requirements of the National Pollutant Discharge Elimination System (NPDES). A permit from MnDOT will be required for work associated with the connection to T.H. 3. Coordination with Dakota County will be required for aligning 208th Street with Vermillion River Trail. The City is the Local Government Agency administering the Wetland Conservation Act (WCA). Wetland impacts and subsequent replacements will be permitted through the City. The proposed improvements do not appear to meet the thresh-holds for a mandatory EA W in either the roadway or stream crossing categories. As the project continues to move forward, the City may want to consider completing a discretionary EA W. This determination should be made after discussion with the regulatory agencies listed in this section have been completed. 208th Street Extension Project 7 Cost Estimates The project costs for the proposed alignment is presented below. An itemized cost estimate is provided in the appendix. The cost estimate is based on 2005 construction costs and includes 10% for contingencies and 27% for engineering, legal and administration. The basis for the cost is the Engineering News Record Cost Index of 7297 for January of 2005, related to a base cost of 100 in 1913. The estimated project cost does not include costs for easement or right-of-way acquisition. Estimated Project Costs Total Estimated 208th Street Extension Proiect Costs R~adway Cost $2,498,900 Storm Sewer Cost $194,500 - $1,257,300 Bridge Cost (Railroad) Railroad Bridae Aesthetics ----- $132,000 E!~idge Cost (Vermillion River) ------- - $1,257,300 River Bridge Aesthetics ---- $132,000 Wetland Mitiaation Cost ---- $10,000 Watermain Extension $450,000 ---------- Total Preferred Alternative Cost $5,932,000 20Bth Street Extension Project 8 Conclusions and Recommendations The proposed improvements in this report are feasible and cost-effective as they relate to general engineering principles and construction procedures. The feasibility of this project as a whole is subject to a financial review. The proposed improvements are necessary to provide a contiguous east/west connection through the south portion of the City. The goal of the City is to provide a safe and continuous extension of 208th Street while minimizing environmental impacts where possible. Based on information contained in this report, it is recommended that: I. This report be adopted as the guide for the street extension and described utilities; 2. The City conduct a legal and fiscal review of the proposed project; 3. The 208th Street extension be constructed in general conformity with this report; 4. A schedule be considered to implement the improvements when development goes forward in the area or when the connection is deemed necessary. 20Bth Street Extension Project 9 ~ \ 1 '\ ~ \ I ~ ~ \ I \ ~ \ I \ + ""1 PROJECT J ~lDCA TIO~ \ J I ~ I / ~ ~ III f ,,> \\~ I r ----.. -', '.~r.'~ '. ~-~ ~ fU)[~]L ((~' \~'_;'n / 'I \ Iff :: ~ L ~ Of; ~ . po---- . ( ~'.-1.JL -~ ',<c ' IT'" . 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I ITEM I UNITS I UNIT PRICE QUANTITY PRICE STORM SEWER 1 MOBILIZATION LUMP SUM $ 7,200.00 1 $ 7,200.00 2 POND EXCAVATION CUYD $ 5.00 5,000 $ 25,000.00 3 18" RC PIPE APRON EACH $ 1,200.00 3 $ 3,600.00 4 18" RC PIPE SEWER DES 3006 L1N FT $ 35.00 1,850 $ 64,750.00 5 CASTING ASSEMBLY EACH $ 400.00 18 $ 7,200.00 6 INSTALL CATCH BASIN EACH $ 1,250.00 9 $ 11,250.00 7 INSTALL MANHOLE EACH $ 1,800.00 9 $ 16,200.00 8 RANDOM RIPRAP CLASS IV CUYD $ 150.00 27 $ 4,050.00 SUBTOTAL $ 139,250.00 10% CONTINGENCY $ 13,925.00 TOTAL CONSTRUCTION $ 153,175.00 27% ENG, LEGAL, ADMIN $ 41,357.25 TOTAL STORM SEWER PROJECT COST $ 194,532.25 STREET IMPROVEMENTS 9 MOBILIZATION LUMP SUM $ 100,000.00 1 $ 100,000.00 10 COMMON EXCAVATION CUYD $ 5.00 7,190 $ 35,950.00 11 SELECT GRANULAR BORROW (CV) CUYD $ 8.50 19,175 $ 162,987.50 12 COMMON BORROwTcv\ CUYD $ 5.00 97,281 $ 486,405.00 13 AGGREGATE BASE CLASS 5 MOD TON $ 10.00 12,656 $ 126,560.00 14 TYPE MV 3 WEARING COURSE MIXTURE (F) TON $ 43.00 2,100 $ 90,300.00 15 TYPE LV 3 NON WEARING COURSE MIXTURE (F) TON $ 40.00 3,150 $ 126,000.00 16 BITUMINOUS MATERIAL FOR TACK COAT GALLON $ 2.00 807 $ 1,614.60 17 CONCRETE CURB & GUTTER DESIGN D418 L1N FT $ 12.00 5,200 $ 62,400.00 18 BITUMINOUS TRAIL L1N FT $ 15.00 7,200 $ 108,000.00 19 RETAINING WALL SOFT $ 25.00 6,000 $ 150,000.00 20 STREET LIGHTS EACH $ 4,000.00 60 $ 240,000.00 21 TRAFFIC CONTROL LUMP SUM $ 2,500.00 1 $ 2,500.00 22 SIGN PANELS TYPE C SOFT $ 50.00 50 $ 2,500.00 23 4" SOLID LINE WHITE-EPOXY L1N FT $ 0.60 450 $ 270.00 24 4" DOUBLE SOLID LINE YELLOW-EPOXY L1N FT $ 1.00 2,750 $ 2,750.00 25 BOULEVARD TREES TREE $ 350.00 110 $ 38,500.00 26 TURF ESTABLISHMENT ACRE $ 10,000.00 5.2 $ 52,000.00 SUBTOTAL $ 1,788,737.10 10% CONTINGENCY $ 178,873.71 TOTAL CONSTRUCTION $ 1,967,610.81 27% ENG, LEGAL, ADMIN $ 531,254.92 TOTAL STREET PROJECT COST $ 2,498,865.73 BRIDGE IMPROVEMENTS 27 IMOBILlZA TION LUMP SUM I $ 100,000.00 1 $ 100,000.00 28 IRAILROAD BRIDGE LUMP SUM I $ 850,000.00 1 $ 850,000.00 29 IRIVER BRIDGE LUMP SUM I $ 850,000.00 1 $ 850,000.00 SUBTOTAL $ 1,800,000.00 10% CONTINGENCY $ 180,000.00 TOTAL CONSTRUCTION $ 1,980,000.00 27% ENG, LEGAL, ADMIN $ 534,600.00 TOTAL BRIDGE PROJECT COST $ 2,514,600.00 TOTAL STORM SEWER STREET AND BRIDGE PROJECT COST $ 5207997.98 K:\141\14105230\Design\14105230_Cost Est..xls / ~a:... City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator r FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: 2005 Seal Coat Project Feasibility Report DATE: February 7,2005 INTRODUCTION Attached is the Feasibility Report for the 2005 Seal Coat project. The project consists of seal coating specified residential streets. DISCUSSION The 2005 Seal Coat project is the twelfth project in the City's seal coat program established by the City of Farmington in 1994. The seal coat program is implemented in a seven-year cycle. The streets indicated in Figure 1 of the report and Attachment A are to be included in the seal coat program this year. The streets in Charleswood 4th and 5th Additions, Middle Creek 1st Addition, Middle Creek 3rd Addition, Autumn Glen 3rd Addition and Municipal Drive are to be seal coated for the first time this year. The streets of Dakota County Estates 9t Addition, Nelsen Hills Farm 3rd Addition, Akin Park Estates 1 st through 4th Addition, Limerock Ridge, Prairie Creek 3rd Addition, 2nd Street between Elm Street and Spruce Street, 3rd Street between Spruce Street and Walnut Street, 4th Street between Elm Street Walnut Street, 5th Street between Elm Street and half a block north of Spruce Street, 6th Street between Elm Street and half a block north of Spruce Street, ih Street between Elm Street and half a block north of Spruce Street, Oak Street between 4th Street and Hwy 3, Spruce Street between 2nd Street and 4th Street, the alley south of the post office, the alley south ofthe library and the alley north ofthe VFW are scheduled to be seal coated this year. BUDGET IMPACT Several streets in the 2005 seal coat project area have been assessed seal coating costs through their respective development contracts. The property owners benefiting from the improvements to the remaining streets would be assessed for the project costs pursuant to Minnesota Statute 429 and the City's Special Assessment Policy. The remainder ofthe costs would be funded through the Road and Bridge Fund. The City has been in contact with the City of Burnsville who is the administrator of a Joint Powers Agreement for sealing coating, traffic markings, aggregate screening, street sweeping and crack filling. Cities involved in the Joint Powers Agreement include the City's of Burnsville, Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee and Mendota Heights. Cost information is included in the cost estimate section of this report that indicates the costs anticipated through the Joint Powers Agreement. It is recommended that the City complete these improvements as part of the Joint Powers project. The total estimated project cost for the 2005 Seal Coat project is approximately $151,000. The City's special assessment policy indicates a 50/50 cost sharing split between the City and benefiting properties for seal coat improvements. The estimated assessment based on the estimated project costs and the special assessment policy is $75.45 per residential equivalent unit. ACTION REQUESTED Adopt the attached resolution accepting the feasibility report, scheduling the public hearing for March 7,2005, and authorizing the preparation of plans. Respectfully Submitted, ~J?1~ Lee M. Mann, P.E., Director of Public Works/City Engineer cc: file RESOLUTION NO. R -05 ACCEPTING FEASIBILITY REPORT, CALLING FOR A PUBLIC HEARING AND AUTHORIZING PREPARATION OF PLANS PROJECT 05-01, 2005 SEAL COAT PROJECT Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota was held in the Council Chambers of said City on the 7th day of February 2005 at 7:00 p.m. Members present: Members absent: Member introduced and Member seconded the following resolution: WHEREAS, pursuant to City Council direction, the City Engineer has prepared a preliminary report with reference to the following improvements: Proi. No. 05-01 Description Seal Coating Location various - see Attachment A : and, WHEREAS, this report was accepted by the City Council on February 7, 2005: and, WHEREAS, the report provides information regarding whether the proposed project IS necessary, cost effective, and feasible. NOW, THEREFORE, BE IT RESOLVED by the City Council of Farmington, Minnesota that: 1. The Council will consider the improvement of such streets in accordance with the report and the assessment of abutting property for all or portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total construction cost of improvements of approximately $151,000. 2. A public hearing shall be held on such proposed improvements on the 7th day of March, 2005, in the Council Chambers at Farmington City Hall at 7:00 PM and the clerk shall give mailed and published notice of such hearing and improvements as required by law. 3. Lee M. Mann is hereby designated as the engineer for this improvement. He shall prepare plans for the making of such improvement. This resolution adopted by recorded vote of the Farmington City Council in open session on the 7th day of February, 2005. Mayor Attested to the day of , 2005. City Administrator SEAL Attachment A Streets Location 18Sth Street West North phase line of Dakota County Estates 9th Addition to the south phase line of Dakota County Estates 9th Addition English Avenue to the east phase line of Dakota County Estates 9th Addition Pilot Knob to the south phase line of Nelsen Hills Farm 3rd Addition Euclid Path to north phase line of Nelsen Hills Farm 3rd Addition All Euclid Path to west phase line of Nelsen Hills Farm 3rd Addition Euclid Path to west phase line of Nelsen Hills Farm 3rd Addition English Avenue Euclid Path Euclid Street Enhance Court Esquire Way Essence Trail 193rd Street Epic Court Enchanted Way Encore Court Enchanted Court English Avenue Pilot Knob to Akin Road All All All All 193rd Street West to 190th Street West 194th Street West Elmwood Circle Elsmere Court Ellington Trail 193rd Street West Embry Lane 192nd Street 191st Street Echo Lane Akin Road to Ellington Trail All All All Akin Road to the east phase line of Akin Park 1 st Addition All Embry Lane to Echo Lane Embry Lane to Echo Lane All Eaglewood Trail All North phase line of Prairie Creek 3rd Addition to the south phase line of Prairie Creek 3rd Addition Embers Avenue to the east phase line of Prairie Creek 3rd Addition Embers Avenue to the north phase line of Autumn Glen 3rd Addition 19Sth Street to the north phase line of Autumn Glen 3rd Addition Embry Avenue Embers Avenue Elkridge Trail Embers Avenue 200th Street West Everhill Avenue Excelsior Lane Export Trail Pilot Knob to the west phase line of Charleswood 4th Addition 200th Street West to the north phase line of Charles wood 4th Addition 200th Street West to Everhill Avenue Excelsior Lane to the east phase line of Charleswood 4th Addition Municipal Drive All 203rd Street West Erickson Path Pilot Knob to the east phase line of Middle Creek 3rd Addition All Erickson Court Enright Court Erickson Knoll English Avenue Enright way Oak Street Spruce Street 2nd Street 3rd Street 4th Street 5th Street 6th Street 7th Street Alley south of Post Office Alley south of Library Alley north of VFW All Enright Way to the east phase line of Middle Creek 1 st Addition All 203rd Street West to the north phase line of Middle Creek 3rd Addition All 4th Street to HWY 3 2nd Street to 4th Street Elm Street to Spruce Street Spruce Street to Walnut Elm Street to Walnut Street Elm Street to Y2 block south of Oak Street Elm Street to Y2 block south of Oak Street Elm Street to Y2 block south of Oak Street All All All FEASIBiliTY REPORT FOR PROJECT NO. 05-01 2005 SEAL COAT PROJECT Prepared by: lPJlR .L-L David R. Sanocki, P.E., Engineering Division I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly registered professional engineer under the laws ofthe State of Minnesota. X-JA~ Lee M. Mann, P.E., City Engineer Date: February 7,2005 Reg. No.: 24541 City of Farmington, Minnesota Engineering Division (651) 463-1600 325 Oak Street 1 Table of Contents Introduction..................................................................................................................... ............. ... 3 Discussion.................................................................................................................... ................... 3 Cost Estimate ............................................................................................................................. .... 4 Proj ect Financing............................................................................................................................ 5 Conclusions And Recommendations.............................................................................................. 6 Attachment A .................................................................................................................................. 7 Figure 1 - 2005 Seal Coat Areas Figure 2 - Seven Year Cycle Seal Coat Program 2 Introduction This report has been prepared to determine the feasibility of seal coating City streets as planned during 2005. See Figure 1 for the areas to be seal coated in 2005 and Attachment A for a list of the individual streets to be included in this area. The annual seal coating program, initiated by Farmington in 1994, is implemented in a seven year cycle in which assigned areas are seal coated each year (See Figure 2). The City requires new streets to be seal coated approximately two to three years after the final bituminous wear surface has been placed on the street. After the first seal coat application, streets are typically seal coated every seven years. New streets within developments will continue to be incorporated into the plan as they are added to the City's street system. The purpose of seal coating is to improve the quality and extend the life of the City streets. Seal coating delays the need for costly street reconstruction or other corrective work for which a portion ofthe costs are assessed to the adjacent property owners. The streets indicated in Figure 1 and Attachment A are to be included in the seal coat program this year. The streets in Charleswood 4th and 5th Additions, Middle Creek l8t Addition, Middle Creek 3rd Addition, Autumn Glen 3rd Addition and Municipal Drive are to be seal coated for the first time this year. The streets of Dakota County Estates 9th Addition, Nelsen Hills Farm 3rd Addition, Akin Park Estates l8t through 4th Addition, Limerock Ridge, Prairie Creek 3rd Addition, 2nd Street between Elm Street and Spruce Street, 3rd Street between Spruce Street and Walnut Street, 4th Street between Elm Street Walnut Street, 5th Street between Elm Street and half a block north of Spruce Street, 6th Street between Elm Street and half a block north of Spruce Street, ih Street between Elm Street and half a block north of Spruce Street, Oak Street between 4th Street and Hwy 3, Spruce Street between 2nd Street and 4th Street, the alley south of the post office, the alley south of the library and the alley north of the VFW are scheduled to be seal coated this year. Discussion Prior to 2004, fine seal coat aggregate (FA-2 Modified Aggregate) had been used in the cul-de- sac areas and larger aggregate (FA-2 Aggregate) had been used on all remaining areas. Fine aggregate, which tends to bind to the road surface better than larger aggregate, typically costs up to three times as much as the larger aggregate. Since the fine aggregate had been significantly more costly than the larger aggregate, it was only used in the cul-de-sac areas. In 2004, the City participated for the first time in a Joint Powers Agreement with the City's of Bumsville, Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee and Mendota Heights to complete Farmington's seal coat project. In 2004, the quantities of the fine aggregate (FA-2 Modified) combined from all the Joint Powers Agreement City's far outweighed the larger aggregate (FA-2 Aggregate) and thus resulted in similar unit costs per aggregate (The fine aggregate was $O.Ol/SY more than the larger aggregate). Under the Joint Powers Agreement in 2004, all streets in the Seal Coat project were seal coated with the fine aggregate (FA-2 Modified Aggregate), thus providing the City with a better overall product. 3 Cost Estimate Cost estimates have been prepared for the improvements described in this report. The estimates for the work are based on anticipated unit prices for the 2005 construction season. The cost estimates presented below include a ten-percent contingency and twenty-seven percent allowance for engineering, legal and administrative costs. Item Unit Est. Qty Estimated Unit Price Total F A-2 Modified Aggregate in Place SY 174,400 $0.62 $108.128 $108,128 Estimated Construction Cost 10% Contingencies $ 10.813 $118,941 $ 32.114 Total estimated Construction Cost * 27% Engineering, Legal, Administration Total estimated Project Cost $151,055 * A percentage of the actual construction cost is paid to the City ofBumsville for legal and administrative cost on a sliding scale basis as follows: $ 0 to $50,000 2.0% $ 50,000 to $100,000 - 1.5% Over $100,000 1.0% 4 Project Financing The City's Assessment Policy states that Seal Coating shall be assessed at a 50% rate. Based on the project costs identified in this report, the estimated assessment rates for the project, calculated with a 50/50 split, would be $75.45 per unit. The final assessment amount in 2004 based on the final project costs was $66.67 per unit. Charleswood 4th and 5th Additions, Middle Creek 1 st Addition, Middle Creek 300 Addition, Autumn Glen 3rd Addition and Municipal Drive are to be seal coated this year and have already collected funds to cover initial seal coating costs through their respective development contracts. Properties in Dakota County Estates 9th Addition, Nelsen Hills Farm 3rd Addition, Akin Park Estates 1 st through 4th Addition, Limerock Ridge, Prairie Creek 3rd Addition, and properties around or abutting 2nd Street between Elm Street and Spruce Street, 3rd Street between Spruce Street and Walnut Street, 4th Street between Elm Street Walnut Street, 5th Street between Elm Street and half a block north of Spruce Street, 6th Street between Elm Street and half a block north of Spruce Street, ih Street between Elm Street and half a block north of Spruce Street, Oak Street between 4th Street and Hwy 3, Spruce Street between 2nd Street and 4th Street, the alley south ofthe post office, the alley south ofthe library and the alley north ofthe VFW will be assessed for their portion of the costs. Estimated Proiect Costs Assessment based on a rate of $75.45/unit Road and Bridge Fund contribution $ 75,727.50 $ 75.727.50 Total Estimated Project Cost $151,055.00 5 Conclusions And Recommendations The proposed improvements described in this report are feasible from an engineering standpoint and are in accordance with the City's Seal Coating Program. The project is necessary to continue the City's program for street maintenance. The feasibility of the project as a whole is subject to the financial review. The improvements proposed are cost effective based on proven methods for seal coat improvements. Based on the information contained in this report, it is recommended that: 1. The City of Farmington accept this report as a guide for the seal coating improvements in the project area and authorize the preparation of plans for the project; 2. The City participate in the Joint Powers Agreement currently being administered by the City of Bumsville; 3. The City conduct a legal and financial review of the proposed project prior to the public hearing; 4. A Public Hearing be held as required by Minnesota Statue 429. The property owners adjacent to the roadway should be notified for hearing purposes; 5. A neighborhood meeting be scheduled with the affected property owners; 6. The following tentative schedule be implemented for the project: Schedule Based on Joint Powers Aareement Accept Preliminary Report, Authorize Preparation of Plans, February 7,2005 Schedule the Public Hearing Receive Bids Through Joint Powers Agreement February 18, 2005 Hold Neighborhood Meeting Week of February 21,2005 Hold Public Hearing and Order Project March 7, 2005 Start Construction July 5,2005 Complete Construction August 31, 2005 Hold Assessment Hearing September, 2005 6 Attachment A Streets Location l8Sth Street West North phase line of Dakota County Estates 9th Addition to the south phase line of Dakota County Estates 9th Addition English Avenue to the east phase line of Dakota County Estates 9th Addition English Avenue Euclid Path Euclid Street Enhance Court Esquire Way Essence Trail Pilot Knob to the south phase line of Nelsen Hills Farm 3rd Addition Euclid Path to north phase line of Nelsen Hills Farm 3rd Addition All Euclid Path to west phase line of Nelsen Hills Farm 3rd Addition Euclid Path to west phase line of Nelsen Hills Farm 3rd Addition 193rd Street Epic Court Enchanted Way Encore Court Enchanted Court English Avenue Pilot Knob to Akin Road All All All All 1 93rd Street West to 190th Street West 194th Street West Elmwood Circle Elsmere Court Ellington Trail Akin Road to Ellington Trail All All All 193rd Street West Embry Lane 192nd Street 191 sl Street Echo Lane Akin Road to the east phase line of Akin Park 1 sl Addition All Embry Lane to Echo Lane Embry Lane to Echo Lane All Eaglewood Trail All North phase line of Prairie Creek 3rd Addition to the south phase line of Prairie Creek 3rd Addition Embers Avenue to the east phase line of Prairie Creek 3rd Addition Embry Avenue Embers Avenue Elkridge Trail Embers Avenue Embers Avenue to the north phase line of Autumn Glen 3rd Addition 19Sth Street to the north phase line of Autumn Glen 3rd Addition 200th Street West Everhill Avenue Excelsior Lane Export Trail Pilot Knob to the west phase line of Charleswood 4th Addition 200th Street West to the north phase line of Charles wood 4th Addition 200th Street West to Everhill Avenue Excelsior Lane to the east phase line of Charleswood 4th Addition Municipal Drive All 203rd Street West Erickson Path Erickson Court Enright Court Pilot Knob to the east phase line of Middle Creek 3rd Addition All All Enright Way to the east phase line of Middle Creek 1 sl Addition 7 Erickson Court Enright Court Erickson Knoll English Avenue Enright way Oak Street Spruce Street 2nd Street 3rd Street 4th Street 5th Street 6th Street 7th Street Alley south of Post Office Alley south of Library Alley north ofVFW All Enright Way to the east phase line of Middle Creek 1 sl Addition All 203rd Street West to the north phase line of Middle Creek 3rd Addition All 4th Street to HWY 3 2nd Street to 4th Street Elm Street to Spruce Street Spruce Street to Walnut Elm Street to Walnut Street Elm Street to Y2 block south of Oak Street Elm Street to Y2 block south of Oak Street Elm Street to Y2 block south of Oak Street All All All 2005 SEAL COAT AREAS CSAH so PARKING LOTS & ALLEYS ctTT CF l.AI([Vn...l( CITY CF fCllIl:MlNGTOH ~ ~ 1. 200S-ALLEY so. OF POST OFFICE 2. 200S-ALLEY SO. OF NEW LIBRARY 3. 200S-ALLEY NO. OF VFW 4. 200B-RAMBlING RIVER - BALLFIELOS S. 200B-ICE ARENA B. 200B-FIRE STAllON 7. 2007-ALLEY SO. OF ST. MICHAELS PLACE B. 200B-SECONO STREET PARKING LOT 9. 200B-ALLEY NO. OF FGTN. LUTHERAN 10. 2010-SWlMMING POOL 11. 2011-RAMBlING RIVER - PINE & ELM ST --~._-- 21 ----- ----------------... I ~:~ 'i:.. i:~ _,e ~:! .,t "i" __________-l - "' 0: I m. I , , , I ~ ~---------------J h CIT'l'rTrAllM11OG1'DN FIGURE I ICITY OF FARMINGTONI . . . . T N': " j 500 r " I , "'___01___ _t- - --~--_~___ ---- --4 I " I , o 1 000 2000 3000 SCALE 7 YEAR CYCLE SEAL COAT PROGRAM 0Tf CF LAKEVn.Lt ctTYCFfMI4Ir.GTDN I Ii ~ ~~ ~P~ll ~C::;;:::)'------~ l3 ~~ I [iHr'cf:'""6 [jC5 ~ ~,~n6 :~~tt~.~\ ~ ;~~~ \':.1~" ~'IA I ,.(i'r- __ ~ ~ ~r1t ~ ~~~l · ~~ bJ ~j\" ~ --, ~ ~ c:5 ~ -~ ~ {~(r~~ ~d~~ - r1l1 (VlNliU. 1ll5Tl<JT. 1.,T>l$T. ~~ ~t ~~ / ~ ~ ~ n . ~ ~~Jl' LJ ~~ ~ ~7~ ~~~ ~ -' i ~ ~ p . ~~I~ . LA)\') ~ ~\I ~,,~ ;,~~ ~ 1/ INDEX AREA 5 - 2005 AREA 6 =::I 2006 AREA 7 - 2007 AREA 1 - 2008 AREA 2 - 2009 AREA 3 - 2010 AREA 4 - 2011 PARKING LOTS & ALLEYS 1. 200S-ALLEY SO. OF POST OFFICE 2. 200S-ALLEY SO. OF NEW LIBRARY 3. 200S-ALLEY NO. OF VFW 4. 2006-RAMBLlNG RIVER - BALLFIELDS S. 2006-ICE ARENA 6. 2006-FIRE STAll ON 7. 2007-ALLEY SO. OF ST. MICHAELS PLACE B. 200S-SECONO STREET PARKING LOT 9. 200B-ALLEY NO. OF FGTN. LUTHERAN 10. 2010-SWIMMING POOL 11. 2011-RAMBLlNG RIVER - PINE & ELM ST ~ \ l nD~ u 51 --J ~ ~~;:fo rJ ~;:' ~~ r/.;;?' ,-- '~i ~~ "~" ==1"- ~~'"~ ~ n~._ ~.. I ~~:~ ~~__J ~I/I Ld ITJ ~ ~ B :tio~F,ooi' nn_nnn_n_ ; .J!. dO ~~ i 111 rnill]rn~ 1~8B DO ~; ll~ ~\)!~/~. wTlkJ I~l~ I =....1 ~fUL 9T D_UO q r '"F /---- ~ )~\ ~:.tCASnL"""""",,"" ~ ~ ~ r--n~ l i/ ~'1J I i CnJ n1 t7 ~:: : EJ'U : /; ~ '1 "-.,r-u-,__l ~a ~ :_~,:" I, /I I ---------- -~--- ------... ~i. ~'i\ ji~ ",e .:~ "t nnn___T --~.--- 21 . ~ -... -.i- li/ ~I I , l_n__ ...nn.':::/Bl if ====- CSAH 50 -D. ;::::J ~ ~ I if ~! cmCf"riloltMl"'G~ tl.I!Elt",TO\lI&lIP mTll STIlU:T 'JEST _n_nnnh - n--nnun-If ~ ~ e : ~ ~ ::< 3 ! ; Nll , I I FIGURE 2 ICITY OF FARMINGTONI 500 I " . I ..___..____I-_______-I________-l , " , , o 1000 2000 3000 SCALE Values Statement Excellence and Quality in the Delivery of Services We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional and cost-effective manner. Fiscal Responsibility We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Ethics and Integrity We believe that ethics and integrity are the foundation blocks of public trust and confidence and that all meaningful relationships are built on these values. Open and Honest Communication We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. Cooperation and Teamwork We believe that the public is best served when departments and employees work cooperatively as a team rather than at cross purposes. Visionary Leadership and Planning We believe that the very essence of leadership is to be visionary and to plan for the future. Positive Relations with the Community We believe that positive relations with the community and public we serve leads to positive, involved, and active citizens. Professionalism We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees.