Loading...
HomeMy WebLinkAbout04.21.86 Council Packet 1 AGENDA COUNCIL MEETING REGULAR APRIL 21, 1986 1. CALL TO ORDER 2. APPROVE AGENDA 3. APPROVE MINUTES a. April 7, 1986 4. CITIZENS COMMENTS 5. PUBLIC HEARINGS 6. PETITIONS, REQUESTS AND COMMUNICATIONS 7. ORDINANCES AND RESOLUTIONS a. Resolution Setting the Sale of 1986 Improvement Bonds, Series A 8. UNFINISHED BUSINESS a. Update - 1986 Police Officers Labor Agreement b. Consider Ordering Public Improvements - Terra Second Addition c. Approve Plans and Specifications and Ordering Advertisement for Bids - Dakota County Estates Second and Third and Adjacent Unplatted Property d. Purchase of Radio Equipment 9. NEW BUSINESS a. Purchase of Computer System - Police Department b. Purchase of Squad Car - Police Department c. Purchase of Pick Up Truck - General Services d. Administrative Office Expansion 10. MISCELLANEOUS a. Request to Close City Offices - Afternoon of April 24, 1986 b. Solid Waste RFP 11. CONSENT AGENDA a. Adopt Resolution Certifying Assessment Roll for Dakota County Estates Second - Area Wide Sanitary Sewer b. Approve Real Estate Value Abatement c. Approve Change in Budget Date to 6/1/86 - ALF Ambulance Board d. Approve Attendance at School and Conference - Fire Department e. Approve Payment of the Bills 12. ADJOURN 13. ADD ON a. Adopt Ordinance Relating to Handicap Access Coordinator THE AGENDA IS CLOSED OUT AT NOON ON THE TUESDAY PRECEDING THE MEETING. MEMO TO: MAYOR AND COUNCIL SUBJECT: AGENDA ITEMS - APRIL 21, 1986 DATE: APRIL 18, 1986 7a. Memo enclosed. 8a. Memo enclosed. b. Memo/Agreement enclosed. c. Memo enclosed. d. Memo/Capital Outlay Request. The Finance Director was out of the office Thursday and Friday, and therefore, the capital outlay items 8d, 9a, and 9b have not been signed. The figures will be verified before the meeting. 9a. Memo/Capital Outlay Request enclosed. b. Memo/Capital Outlay Request enclosed. c. Capital Outlay Request enclosed. d. Memo/Plan enclosed. 10a. City staff is requesting that the Council allow the administrative offices to be closed during the afternoon of April 24, 1986. Staff would use the time to store records, plans and files that are not currently being used and to organize materials in the offices in a more orderly fashion. b. Robert Williamson has requested that the item be removed from the agenda. lla. Memo/Assessment Roll enclosed. b. Request enclosed. c. Request enclosed. d. Request enclosed. e. Copy enclosed. 13a. Memo/Ordinance enclosed. Larr ompson City 'dministrator LT/mh AGENDA REQUEST FORM ITEM NO. (76 NAME: Larry Thompson DEPARTMENT: Administration 1(2-11° f DATE: April 14, 1986 Q `L U MEETING DATE: April 21, 1986 A tom `✓ � e- „,. � CATEGORY: New Business • SUBJECT: Administrative Office Expansion EXPLANATION: See attached. REFERENCE MATERIALS/RESPONSIBILITY: Memo - Karen Finstuen REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Karen Finstuen Administration SIGNATU MEMO TO: MAYOR AND COUNCIL SUBJECT: ADMINISTRATIVE OFFICE EXPANSION DATE: APRIL 16, 1986 During the past year the use of City administrative offices has increased to the point where we are running out of space. The "Council work room" is presently being used extensively by the Planner and Park and Recreation Director. The engineering/conference room is being used by the Economic Development Director. The computer room was expanded into the copier room and is now being used by the billing clerk. (The copier was moved into the supply room, which is an inconvenience.) In addition, the need for an ex- panded work area for the Planner, Engineer and Park and Recreation Director has become apparent. City staff has explored several options, including rearranging the present offices, and feel that the best option would be to expand the offices into meeting room one by installing a door between the offices and meeting room one. Dividers similar to those in the administrative offices would be used to create two smaller offices and a larger work area/storage/equipment/filing area. (See attached.) I have labeled the offices to show how they will be utilized. You may note that administrative/finance functions will be located in the south area and physical development type functions (planning, engineering, economic develop- ment, building inspections) will be located in the north. This will lend itself to more efficient organization and working conditions. Estimated costs for the expansion would be $7,500. This would include walls, doors and 4 windows. (See attached.) The project would be funded through money allocated this year for the voting machines. (See attached.) The expansion of the offices would mean the loss of a meeting room. This could be offset by utilizing the senior center for meetings. The major use of meeting room #1 is the library. They have indicated that they would see no problem if they could use the council room for their meetings. This matter will be placed on the April 21, 1986 agenda for discussion. Lar hompson Cit Administrator LT/mh cc: Department Heads file CITY OF FARMINGTON COST ESTIMATES ADMINISTRATIVE OFFICE EXPANSION ADDITION OF WALLS & DOORS TO CREATE 2 OFFICES $2,500 IMPROVE LIGHTING FOR ABOVE 600 I_ ADDITION OF 4 WINDOWS IN NEW OFFICES & 2 EXISTING OFFICES 3,900 CEILING TO COMPLY WITH THE EXISTING OFFICES 500 $7,500 MEMO TO: LARRY THOMPSON, CITY ADMINISTRATOR SUBJECT: BUDGET ADJUSTMENTS DATE: APRIL 15, 1986 Earlier this year, because of concerns of cuts in State aid, the Council put on hold various capital outlay purchases. One item was the voting machines, which should have been purchased at a point in time that would allow the public fre- quent exposure to them, so that they will become familiar with their operation. Also, the election judges will need time to become extremely familiar with them before an election. I am therefore recommending that the City defer the purchase until 1987, which will give us approximately 1} years to familiarize the public at events such as the School Fair, Dakota County Fair, Mountain Dew Days and so on, and will allow the "word to spread" to make the public more comfortable with their operation. I would further recommend that the money allocated in the 1986 Budget be used for the enlargement of the administrative offices to allow for space for admini- strative needs. The current working conditions have become extremely poor and do not provide the area and storage that is needed to efficiently provide what is needed for staffing. Karen Finstuen Deputy Clerk KF/mh '-) c_ .--, 1 , h ,,/ I( ,....,) -- -z C.C. ' (f) \\ - -.-- it 6 f-•.)) ' 14.5 ., ' i.: ......„ :.....,.. . , tO . S . '5' CI. ,. ,... 0 ' 07: k LL) 0 \ , 1.• , • ,.1 - cn - - • ci, (t- iti . , — Lu , ... 0... a 7 .... -.-1 CI. t.) • , . .... 1 _. \ ,1 : 1 . ! , ! ,..... —... x_ (1) --rs,.:• ,) •-—- 1'< t 1 ),I -r _, -I 'VI 7 ....) ,-..; c.1 (-) -1, I -1 ' '1 I--- 1. —I .1 v) -- \...../ --,. li 0 vi C13 --.. H ,m I , . .E).. .- . . 4. , CC, ! , -ci-- 2..... , • ' . .j ...C. < .. .„, CY,:/'' .--- `-k (..1. I , , 1 i • Li Ci 1 JL Z _ 0 . IL H V :7! : r3 LI._ • "-k :---- , . ec ...) T CC) , - , . r L) \) I • , , I . 1cSSSS -- \ I ! cr ! I , —.. t!.-. , - 7t , 1 7 ,-..„.._ . (,) -) 1 .., —7 %"•[ 11.2 (.) I t ! \ LLI .... .,' '------ 1 ....r / ----!. 3.1 N ti or.) 1•-1 LA:. ' fi Z II . 1 . . I 1 p t---- '`1--: - \. •C i--- (r) \ 11.3 t --- ---.) .. ) , Q.:,.. u..) 0 , . ..-- G < • ' , 11 I ' I '1 (/ ' , . __i, \ ' • -- , .._ 1 –1! ....J. .. . '