HomeMy WebLinkAbout01.20.87 Council Packet AGENDA
COUNCIL MEETING
REGULAR
JANUARY 20, 1987
1. CALL TO ORDER
2. APPROVE AGENDA
3. APPROVE MINUTES
4. CITIZENS COMMENTS
5. PUBLIC HEARINGS
a. Set Public Hearing for 2/2/87 - Preliminary Plat,
Akin Road Elementary School
6. PETITIONS, REQUESTS AND COMMUNICATIONS
a. Presentation by Vermillion Watershed Board
b. Sale of Old Treatment Plant Site
7. ORDINANCES AND RESOLUTIONS
8. UNFINISHED BUSINESS
a. Senior Center Expansion
b. 1987 Permit Fees and Charges
c. Rambling River Trail - Amend Contract
d. Police Officer's Contract - 1986/87 Arbitration Award
e. Fire/Rescue Truck - Consider Bids
9. NEW BUSINESS
a. Senior Center Personnel
b. Authorize Advertisement for Part Time Secretary - Administration
c. Reduce Assessed Valuation - Townsedge Shopping Center
d. Purchase of Flow Monitoring Equipment
e. Consider Appointments to Boards and Commissions
f. 1987 Goals and Priorities
g. Employee Benefits
h. Consider Infomation Policy
10. MISCELLANEOUS
11. CONSENT AGENDA
a. Set Annual Equalization Meeting
b. Approve Street Sign Replacement Program
c. Approve Rescue Squad Donation
d. Approve Payment of the Bills
THE AGENDA IS CLOSED OUT AT NOON ON THE TUESDAY PRECEDING THE MEETING.
MEMO TO: MAYOR AND COUNCIL
SUBJECT: AGENDA ITEMS - JANUARY 20, 1987
DATE: JANUARY 16, 1987
5a. Information enclosed.
6a. Representatives from the Board will be present to update
the Council.
b. Memo enclosed.
8a. Memo/plans enclosed.
b. Memos enclosed.
c. Information/plans enclosed.
d. Information sent previously; Budget Adjustment/memo enclosed.
e. Memo enclosed; Bids sent previously.
9a. Memo enclosed.
b. Memo enclosed.
c. Request/recommendation enclosed.
d. Memo enclosed.
e. One application has bee received to date (enclosed) .
f. Memo enclosed.
g. Memo enclosed.
h. Policy enclosed.
lla. Notice enclosed.
b. Memo/map enclosed.
c. The donation is for $500 from the Aid Association for Lutherans.
d. Copy enclosed.
Larr ompson
City Administrator
LT/mh
cc: file
AGENDA REQUEST FORM
ITEM NO. ilL..
NAME: James Bell l—C
DEPARTMENT: Parks and Recreation gD/ 7
DATE: January 12, 1987
J
MEETING DATE: January 20, 1987
CATEGORY: Unfinished Business
SUBJECT: Senior Center Expansion
EXPLANATION:
REFERENCE MATERIALS/RESPONSIBILITY: See attached plans
REFERRED TO: (NAME) DEPARTMENT: •
Larry Thompson Administration
SIGNATURE
MEMO TO: LARRY THOMPSON
SUBJECT: SENIOR CENTER EXPANSION
DATE: JANUARY 15, 1987
The seniors would like to proceed with the southwest corner. I need
the Council to give approval to the project. (See attached plan.)
The cost of the project is estimated at $20,000. The cost sheet is
attached. The seniors have raised $4,050 towards the project in addition
to our budgeted amount. I have attached a materials sheet along with
the previously mentioned attachments.
If the Council gives the go ahead, the seniors will take up the carpet
and remove the ceiling. This will be done right away, so the door and
window replacement can begin.
The Seniors also have requested additional money from the Council in 1987.
I have reviewed the Parks and Recreation Budget and cannot find any
additional dollars. Therefore, if the Council feels they would like to
increase its budget, the money would have to come from contingency. The
seniors feel the Council should match their $3,000 effort in addition to
the window replacement. Bev Gnos also is looking into applying for
various grants.
James Bell
Parks and Recreation Director
JB/mh
PARTS LIST FOR SOUTHWEST CORNER - SENIOR CENTER
OFFICES AND CRAFTS
Door/Window trim for 3 - 3' doors and 1 - 4' x 4' window
10 rolls insulation
80 - 2x4x10 fir
11 - 2x6x16 fir
8 - 2x6x10 fir
49 - sheets of sheetrock
2 - 3' inside doors
1 - 3' outside door
1 - 4'x 4' window
Storm Windows - Craft area
REMAINDER
4 - Windows
25 - 2x4x10 fir
8 - Sheets of sheet rock
3 - Rolls of insulation
1220 -Square feet of ceiling
461 - Square feet of carpet
905 - Square feet of tile
1 - Set of 6' atrium doors
3 - Sets of 6'6" x 12' folding doors
Door/Window trim for 4 windows and 1 door
•
CONSTRUCTION COSTS
Phase One
1. Remove and replace windows and door 3,000
2. Construct office 1,000
3. Construct new 50' wall on south interior 1,000
4. New ductwork and heating system 800
5. Furnish and install lighting 3,000
6. Replace ceiling 1,220
10,020
Phase Two
1. Remove 60 L.F. of wall 600
2. Install folding doors 2,400
3. Finish carpentry 1,000
4. Paint and stain 1,000
5. Flooring 2,592
7,592
Total 17,612
A
AGENDA REQUEST FORM (*)
ITEM NO.
NAME: Larry Thompson
DEPARTMENT: Administration
DATE: January 12, 1987
MEETING DATE: January 20, 1987
CATEGORY: New Business
SUBJECT: 1987 Goals and Priorities
EXPLANATION: Per Council directive
REFERENCE MATERIALS/RESPONSIBILITY: List of Goals and Priorities -
Larry Thompson
REFERRED TO: (NAME) DEPARTMENT:
Larry Thompson Administration
Department Heads
SIGNATOR
MEMO TO: MAYOR AND COUNCIL
SUBJECT: 1987 GOALS AND PRIORITIES
DATE: JANUARY 15, 1987
I have received and summarized the various recommendations relating to
1987 City Goals and Priorities. I have also enclosed a summary of the
status of 1986 Goals and Priorities.
1986 Goals
1. Complete Southeast Storm Sewer Project:
The City prepared a feasibility report and held a number of hearings
on the subject. Based on the information received, it was the con-
sensus that the entire project was not feasible at this time. It
was agreed to involve the Vermillion Watershed Board and Army Corps
of Engineers. Study started by Corps of Engineers.
2. Increase City Water Capacity:
City staff met with the Empire Board to discuss connecting the two
systems. Empire's engineer is presently preparing a feasibility
report. Staff is still discussing the possibility of connecting
to Lakeville's system. Staff has discussed the formulation of a
master water plan with the Water Board. The plan would address
future storage and trunk needs, and address how they are to be
financed through future development, similar to the Master Storm
Water Plan.
3. Reforestation Program:
The City planted 70 trees last fall. Staff is evaluating the
feasibility of maintaining a nursery vs. purchasing commercial
nursery stock. Policies for planting have yet to be developed.
4. Joint City Ambulance Service:
Service implemented. Because of State Law, City cannot staff
BLS unit in Farmington.
5. City Facilities Study:
Superficial study completed. Staff is presently reviewing potential
sites/buildings which could be purchased. Equipment inventory has
been completed.
6. Comprehensive Development Policy:
Zoning Ordinance amended. Subdivision Ordinance revision has been
drafted. Park and Recreation Board is reviewing parkland dedication
requirements. Outline of Development Guide has been completed.
Information relating to policies have been obtained.
7. Orderly Annexation:
Discussed during budget review. No action taken.
8. Sanitary Master Plan:
Repayment plan with MWCC approved rehab plan drafted. Henderson
Addition and Walnut Street televised. Existing video tapes reviewed.
Sewer depth vs. groundwater table map completed. New clearwater
discharge ordinance drafted and proposed manhole inventory started.
Manhole rehab begun. (Approximately 15 scheduled to be rehabilitated.)
9. Liquor Study:
Liquor Store Manager has discussed leasing space at other locations.
Formal study will not be completed until lease/purchase price can
be determined.
The following is a summary of proposed 1987 Goals and Priorities.
1,�� Proceed with S.E. Storm Sewer Project:
./W
Perhaps scale it back to only include Henderson Addition for the
immediate future.
/2. Consider orderly annexation of property along Ash Street, South of
# 50 between TH. #3 and the Golf Course and north of Linden Street.
• Continue Implementation of Sanitary Sewer Rehab.
• Expand City facilities.
Pursue light industrial development on T.H. 50 west of CSAH 31.
/ • Adopt Comprehensive Development Policy.
7. Continue reforestation program.
• Separate Capital Outlay Plan from operating budget so that more time
can be devoted to its formulation.
9. Extend parkland along Vermillion River from CSAH #31 to the west edge
of the Fire Hall property.
• Initiate sidewalk rehab/ construction program.
Continue with co-compost study.
2 Develop and implement Comprehensive Park Improvement Plan.
13': Continue with Liquor study.
'14. Continue with implementation of comprehensive storm plan. Develope
and implement policy to address existing developments.
5. Develop a master water plan.
x' i6 Strive to make the arena self supporting.
The above suggestions are not placed in any priority. The Council should
decide which goals and objectives should be concentrated on and I will
prepare a formal statement.
e
dif cc: Department Heads
Larry .. pson file
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