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HomeMy WebLinkAbout02.02.87 Council Packet AGENDA COUNCIL MEETING REGULAR FEBRUARY 2, 1987 1. CALL TO ORDER 2. APPROVE AGENDA 3. APPROVE MINUTES a. January 20, 1987 4. CITIZENS COMMENTS a. Presentation to Leon Orr 5. PUBLIC HEARINGS a. 7:15 P.M. - Discuss Preliminary Plat - Akin Road Elementary School Site 6. PETITIONS, REQUESTS AND COMMUNICATIONS 7. ORDINANCES AND RESOLUTIONS 8. UNFINISHED BUSINESS a. Purchase of Flow Monitoring Equipment b. 1987 Goals and Priorities c. Appointment to Park and Recreation Advisory Commission 9. NEW BUSINESS 10. MISCELLANEOUS 11. CONSENT AGENDA a. Request to Attend Schools and Conferences - Finance Department b. Approve Appointment of Part Time Employee - Administration c. Approve Purchase of Sewage Pump d. Approve Request to Attend School - Fire Department e. Approve Payment of the Bills 12. ADJOURN 13. ADD ON a. Zoning Ordinance Amendment b. City Planner's Contract c. Clarification of Building Inspector's Salary THE AGENDA IS CLOSED OUT AT NOON ON THE TUESDAY PRECEDING THE MEETING. MEMO TO: MAYOR AND COUNCIL SUBJECT: AGENDA ITEMS 2/2/87 DATE : JANUARY 29, 1987 5a. Platting agreement enclosed. 8a. Recommendation enclosed. b. Goals and Priorities enclosed. c. No applications received to date. lla. Request enclosed. b. Recommendation enclosed. c. Request enclosed. I would request that this item be taken off the consent agenda for general discussion. d. Request enclosed. e. Copy enclosed . 13a. Memo enclosed. b. Contract/recommendation enclosed. c. Explanation enclosed. Larry Thompson City Administrator LT/kf cc: File P. AGENDA REQUEST FORM ITEM NO. NAME: Larry Thompson DEPARTMENT: Administration DATE: January 26, 1987 MEETING DATE: February 2, 1987 CATEGORY: Unfinished Business SUBJECT: 1987 Goals and Priorities EXPLANATION: Per Council directive REFERENCE MATERIALS/RESPONSIBILITY: Goals and Priorities - Larry Thompson REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Department Heads SIGNATURE 1987 GOALS AND PRIORITIES GOAL: Complete Southeast Storm Sewer Project DESCRIPTION: Finance and construct storm sewer and ponding system in southeast Farmington to alleviate periodical flooding and to mitigate ground water problems. STATUS: Feasibility report completed, town meetings held. Based on the information received, it was the consensus that the entire project is not feasible at this time. Vermillion River Watershed Board and Army Corps of Engineers presently studying the situation. Project may have to be scaled back at this time to only include the Henderson Addition. REQUIRED ACTION: 1. Prepare report on draining Henderson Addition. 2. Prepare proposal for financing storm water improvement. 3. Work with Army Corps of Engineers and Watershed Board to assist with project. 4. Construct ditch and small system to drain the Henderson Addition. NOTES: Staff is presently discussing the use of the ditch system east of the Henderson Addition with affected property owners. GOAL: Orderly Annexation of Property Located Along Ash Street, South of T.H. 50 Between T.H. 3 and the Golf Course and North of Linden Street DESCRIPTION: Self Explanatory STATUS: Matter discussed during 1987 Budget process. No action taken. REQUIRED ACTION: 1. Meet with township officials to discuss intention. 2. Study needs/problems. 3. Develop orderly annexation plan. 4. Initiate statutory procedures. GOAL: Sanitary Sewer Master Plan DESCRIPTION: Develop and implement a master plan for the operation, repair, expansion and financing of the Sanitary Sewer System. STATUS: Repayment plan with MWCC approved. Henderson Addition and Walnut Street televised. Existing video tapes reviewed. Sewer depth vs. ground water map completed. New clearwater discharge ordinance drafted. Manhole inventory/rehab program begun. Flow monitors budgeted. REQUIRED ACTION: 1. Continue manhole rehabilitation program. 2. Adopt more stringent clearwater discharge ordinance. 3. Remove clearwater discharge sources from system. 4. Target sewer lines for rehabilitation. 5. Determine annual costs for staged rehabilitation. GOAL: Expand City Facilities DESCRIPTION: Study present and future storage/maintenance/office needs. STATUS: Superficial study completed. Staff is presently reviewing potential sites/buildings which could be purchased. Equipment inventory completed. REQUIRED ACTION: 1. Project equipment/office space need for next 20 years. 2. Prepare alternate solutions. 3. Identify potential sites/buildings. 4. Develop implementation plan. GOAL: Pursue Light Industrial Development On T.H. 50 East of CSAH 31 DESCRIPTION: Attract light industrial development to increase tax base and add jobs. STATUS: Two companies presently located in area. Water service extended to area. Property located within urban service area and zoned light industrial. Project also identified as a goal of the EDC. Property owners have expressed interest in developing. REQUIRED ACTION: 1. Work through EDC to attract developer. 2. Discuss the possible use of tax increment financing with HRA. 3. Investigate possibility of City owned industrial park. GOAL: Adopt Comprehensive Development Policy DESCRIPTION: Adopt and implement an overal development policy to guide future development. . STATUS: Zoning ordinance revised. Subdivision ordinance presently under revision. Park and Recreation Advisory Commission has recommended change in parkland dedication. Staff presently meeting on a weekly basis to draft manual. REQUIRED ACTION: 1. Gather appropriate information 2. Draft policies relating to: a. Assessment policies b. Storm water improvement c. Subdivision approval d. Subdivision improvement e. Public vs. private financing f. City borrowing policy g. Street rehab 3. Council review 4. Adopt and implement GOAL: Continue Reforestation Program DESCRIPTION: Continue to replace Dutch Elm and storm damage trees. STATUS: City planted approximately 70 trees last fall. Funds allocated in 1987 for additional trees. REQUIRED ACTION: 1. Plant additional trees this spring/fall per 1987 Budget. 2. Evaluate using City nursery stock vs. purchasing commercial stock. 3. Develop policy relating to new subdivisions. 4. Develop master plan for reforestation. GOAL: Extend Vermillion River Trail System to Fire Hall Property DESCRIPTION: Extend existing trail to the Fire Hall property. STATUS: Identified in master park plan. REQUIRED ACTION: 1. Receive Park and Recreation Advisory Commission recommendation. 2. Complete feasibility report. 3. Appropriate necessary funding. 4. Acquire property, easements, etc. 5. Install trail. GOAL: Develop Sidewalk Rehab/Construction Program DESCRIPTION: Develop plan to replace substandard sidewalks and to install new sidewalks in new subdivisions. STATUS: Sidewalks periodically replaced as required. REQUIRED ACTION: 1. Inventory existing sidewalks. 2. Develop master plan for sidewalk/trail system. 3. Develop/adopt policies for sidewalk construction/rehab. 4. Amend ordinances accordingly. 5. Appropriate necessary funds. 6. Implement program. GOAL: Continue Co-Compost Study DESCRIPTION: Design and construct a co-compost facility to process City garbage. STATUS: Feasibility study completed/reviewed by Council. Grant application submitted. REQUIRED ACTION: 1. Receive action on the grant. 2. Develop detailed financial analysis. 3. Construct facility if deemed feasible. GOAL: Develop/Implement Comprehensive Park Improvement Plan DESCRIPTION: Self explanatory. STATUS: Farmington preserve study completed. Park and Recreation Advisory Commission presently developing plan. REQUIRED ACTION: 1. Complete plan. 2. Determine financial requirements. 3. Develop policies. 4. Implement plan. • GOAL: Liquor Store Study DESCRIPTION: Determine future needs of Liquor Store including staff, location and space requirements. STATUS: Informal staff study presently being completed. Manager discussing lease options. REQUIRED ACTION: 1. Accept staff report. 2. Determine merits. 3. Take appropriate action. GOAL: Develop Master Water Plan DESCRIPTION: Develop/implement plan to address existing/future water needs including trunk lines, storage and pumping capacity. STATUS: Staff has addressed this matter with the Water Board. Board will consider allocating funds in the Budget. REQUIRED ACTION: 1. Water Board to appropriate funds. 2. Staff to develop plan. 3. Water Board review. 4. Council review. 5. Adopt policies accordingly: a. Financing b. Subdivision requirements c. Development d. Construction GOAL: Arena Self Supporting DESCRIPTION: Develop financial plan to make arena self supporting. STATUS: Arena presently generates revenue sufficient to pay for operational and capital improvement expenses. Debt service is financed through ad valorem taxes. REQUIRED ACTION: 1. Address issue during the 1988 Budget process.