Loading...
HomeMy WebLinkAbout02.17.87 Council Packet AGENDA COUNCIL MEETING REGULAR FEBRUARY 17, 1987 1. CALL TO ORDER 2. APPROVE AGENDA 3. APPROVE MINUTES a. February 2, 1987 4. CITIZENS COMMENTS S. PUBLIC HEARINGS a. 7:30 P.M. - Proposed Amendment to the Zoning Ordinance 6. PETITIONS, REQUESTS AND COMMUNICATIONS 7. ORDINANCES AND RESOLUTIONS 8. UNFINISHED BUSINESS a. Manhole Rehabilitation Program 9. NEW BUSINESS a. Henderson Ditch Proposal b. Addition of Doorway in Administrative Office c. 1987 Street Improvement Project 10. MISCELLANEOUS a. Schools and Conferences Policy 11. CONSENT AGENDA a. Contract Payment #1 - Rambling River Park - Parking Lot and Trail Improvement b. Contract Payment #3 - Dakota County Estates & Terra 2nd Addition c. Purchase of Sewage Pump d. Capital Outlay Request - Chairs for Council Room e. Request to Attend School - General Services f. Request to Attend Conference - Liquor Store g. Request to Attend School - Park and Recreation h. Request to Attend Conference - Administration i. Approve Payment of the Bills 12. ADJOURN 13. ADD ON a. Approval of New Fireman THE AGENDA IS CLOSED OUT AT NOON ON THE TUESDAY PRECEDING THE MEETING. MEMO TO: MAYOR AND COUNCIL SUBJECT: AGENDA ITEMS - FEBRUARY 17, 1987 DATE: FEBRUARY 13, 1987 5a. Information sent previously. 8a. Memo enclosed. 9a. Various information enclosed. b. Memo enclosed. c. Memo enclosed. 10a. Policy/explanation enclosed. lla. Request enclosed. b. Request enclosed. c. Explanation enclosed. d. Request enclosed. e. Request enclosed. f. Request enclosed. g. Request enclosed. h. Request enclosed. i. Copy enclosed. 13a. Request enclosed. 4 ; (7 Larry Thompson City Administrator LT/mh AGENDA REQUEST FORM 910 ITEM NO. i NAME: Larry Thompson P .�. Administration ! ' //7(�. 7. DEPARTMENT: �1�� DATE: February 10, 1987 �/ MEETING DATE: February 17, 1987 �',� .-„4 CATEGORY: New Business r R SUBJECT: Addition of Doorway in Administration Office EXPLANATION: Consider installing a door between the administrative offices and meeting room #1 and other improvements in order to expand administrative space. REFERENCE MATERIALS/RESPONSIBILITY: Proposal - Larry Thompson REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Karen Finstuen Administration Department Heads SIGNATU. A MEMO TO: MAYOR AND COUNCIL SUBJECT: ADMINISTRATIVE OFFICE EXPANSION DATE: FEBRUARY 12, 1987 Attached, please find a memo date April 16, 1986 relating to Administrative Office expansion. The proposal called for the expansion into meeting room #1 at a cost of $7,500. The request was denied by the Council at that time. $7,500 was put into the proposed 1987 Budget, but was removed during budget discussions. Staff has discussed this matter recently, and while the problem has been alleviated somewhat, space needs still exist. In order to accommodate City staff members, the EDC Director was moved into meeting room #2, which has created an inconvenience. Also, the Planner and City Engineer have noted the need for additional work space and for meetings with contractors, developers and so on. The proposal has been scaled back to just include the breakthrough into meeting room #1 and two sectional offices similar to the Building Inspector's and Engineer's office. The large area would be used as a work area. No ceiling work or windows would be installed at this time. Total estimated cost of the project would be $2,420. If the Council approves the go-ahead on this matter, a budget adjustment will be prepared. It is not anticipated the contingency would be used. Cr)-' Latel Thompson City Administrator cc: Department Heads Karen Finstuen file MEMO TO: MAYOR AND COUNCIL SUBJECT: ADMINISTRATIVE OFFICE EXPANSION DATE: APRIL 16, 1986 During the past year the use of City administrative offices has increased to the point where we are running out of space. The "Council work room" is presently being used extensively by the Planner and Park and Recreation Director. The engineering/conference room is being used by the Economic Development Director. The computer room was expanded into the copier room and is now being used by the billing clerk. (The copier was moved into the supply room, which is an inconvenience.) In addition, the need for an ex- panded work area for the Planner, Engineer and Park and Recreation Director has become apparent. City staff has explored several options, including rearranging the present offices, and feel that the best option would be to expand the offices into meeting room one by installing a door between the offices and meeting room one. Dividers similar to those in the administrative offices would be used to create two smaller offices and a larger work area/storage/equipment/filing area. (See attached.) I have labeled the offices to show how they will be utilized. You may note that administrative/finance functions will be located in the south area and physical development type functions (planning, engineering, economic develop- ment, building inspections) will be located in the north. This will lend itself to more efficient organization and working conditions. Estimated costs for the expansion would be $7,500. This would include walls, doois and 4 windows. (See attached.) The project would be funded through money allocated this year for the voting machines. (See attached.) The expansion of the offices would mean the loss of a meeting room. This could be offset by utilizing the senior center for meetings. The major use of meeting room #1 is the library. They have indicated that 'they would see no problem if they could use the council room for their meetings. This matter will be placed on the April 21, 1986 agenda for discussion. Lar hompson Cit . Administrator LT/mh cc: Department Heads file