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HomeMy WebLinkAbout03.16.87 Council Packet AGENDA COUNCIL MEETING REGULAR MARCH 16, 1987 1. CALL TO ORDER 2. APPROVE AGENDA 3. APPROVE MINUTES a. February 23, 1987 Work Session b. March 2, 1987 Regular Meeting 4. CITIZENS COMMENTS 5. PUBLIC HEARINGS a. Set Public Hearing to Discuss Revised Subdivision Ordinance 6. PETITIONS, REQUESTS AND COMMUNICATIONS a. Request by Gary Kummer to Consider Sewer Bill - "Pete Michaels" 7. ORDINANCES AND RESOLUTIONS a. Resolution Accepting Donation from Eagles Club - Rescue Equipment 8. UNFINISHED BUSINESS 9. NEW BUSINESS a. Convey Easement to Empire Township for Park Trail b. Consider Purchase of Bobcat and Advertisement for Bids - General Service c. Discussion of Garbage Collection Rates d. Discussion of Administrator's Mileage Reimbursement 10. MISCELLANEOUS a. Update on Upcoming/Ongoing Projects for 1987 b. Clarification of Schools and Conferences Policy c. Update - Part Time Employees 11. CONSENT AGENDA a. Request to Attend School - Fire Department b. Request to Attend School - General Services Department c. Capital Outlay Request - Street Sign Replacement - General Services d. Capital Outlay Request - Purchase of Handguns - Police Department e. Capital Outlay Requests - Various - Park and Recreation f. Approve Payment of the Bills 12. ADJOURN 13. ADD ON a. Amend Ambulance Contract - Appoint Alternate Member b. Personnel Promotion - General Services c. Request to Attend School - General Services d. Furnace Burner at City Hall THE AGENDA IS CLOSED OUT AT NOON ON THE TUESDAY PRECEDING THE MEETING. MEMO TO: MAYOR AND COUNCIL SUBJECT: AGENDA ITEMS - MARCH 16, 1987 DATE: MARCH 13, 1987 5a. The Planning Commission is presently discussing the revised subdivision ordinance. A copy will be sent after the March 17, 1987 Planning Commission meeting. 6a. The Council previously denied Mr. Kummer's request. Mr. Kummer would like to address the Council in person in this matter. 7a. Memo enclosed. 9a. Memo enclosed. b. Memo enclosed. c. Memo enclosed. d. Request enclosed. 10a. Memo enclosed. b. Memo enclosed. c. Memo enclosed. lla. Request enclosed. b. Request enclosed. c. Request enclosed. d. Request enclosed. e. Request enclosed. f. Copy enclosed. 13a. Memo enclosed. b. Memo enclosed. c. Memo enclosed. d. Memo enclosed. :a / Thompson City Administrator LT/mh AGENDA REQUEST FORM ) /30-- ITEM NO. NAME: Larry Thompson DEPARTMENT: Administration DATE: March 10, 1987 MEETING DATE: March 16, 1987 CATEGORY: Add On SUBJECT: Amend Ambulance Contract - Appoint Alternate Member EXPLANATION: Amend contract per recommendation of the ALF Board REFERENCE MATERIALS/RESPONSIBILITY: Contract/Recommendation - Larry Thompson REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Stan Whittingham Police SIGNATU 8747 -208th Street West Lakeville, Minnesota 55044 Phone —612-469-4431 MEMORANDUM TO: The Honorable Mayor and City Council Members FROM: Kevin J. Raun, Ambulance Director DATE: March 6, 1987 SUBJECT: Amendment to Ambulance Joint Powers Agreement The ALF Operations Board at their meeting of February 24, unanimously voted to recommend to the three City Councils an amendment that would allow for alternates to the operations Board. The Board members feel that with only three members on the Board it is extremely important to ensure full atten- dance at all meetings. Attached to this memo is a draft Joint Power's agreement with the Boards recommended amendment to paragraph 3. OPERATING BOARD. The Boards request is for Council action approving this amendment. Thank you for your consideration of this matter. MEMO TO: MAYOR AND COUNCIL SUBJECT: AMEND ALF CONTRACT DATE: MARCH 10, 1987 I have reviewed the aforementioned and concur. Larr hompson City Administrator JOINT POWERS AGREEMENT TO PROVIDE AMBULANCE SERVICE AGREEMENT made this 11th day of April;-1986, by and among the Cities of Apple Valley, Lakeville and Farmington, (herein- after collectively referred to as "A.L.F. Ambulance" or "A.L.F. ") . 1. AUTHORITY. This Agreement is entered into pursuant to Minnesota §471.476 and 471.59. 2. PURPOSE. The purpose of this Agreement is to provide advanced life support ambulance service for the Cities. 3. OPERATING BOARD. The Operating Board shall consist of three primary voting members and three alternate voting members: One member of the council of each City shall serve as a primary member to the Board. Only members of the City councils shall be eligible to serve on the Board as a primary member. Each member City may appoint one alternate to represent their City when the primary member is unable to attend a Board meeting. Alternate members may be either a Council Member or staff member from the member City. The initial terms of the primary members shall be as follows: Apple Valley - 1 year; Farmington - 2 years; Lakeville - 3 years. There- • after, all primary members shall be appointed for term of three years: Alternate members shall be appointed annually by each City. The City appointing a primary or alternate board member may remove the member at any time with or without cause, except that any primary member who shall miss three consecutive Board meetings may no longer serve as a member of the Board, which shall cause the appointing City to appoint a new primary member. The Board shall annually select a chair, vice chair and secretary. 1 aogd 11:5111AFT " A majority of board members shall constitute a quorum for the transaction of business. At least one primary board member must be in attendance at any Board meeting. In no case, will three alternate board members meet for the purpose of transacting Board business. Vacancies for unexpired terms of office shall be filled by the appointing authority. The Operating Board shall carry out the purposes of this Agreement and operate the ambulance service ("the program") . The Board shall act by majority vote. 4. AMBULANCE SERVICE. The ambulance service shall consist of a life support transportation service meeting or exceeding the minimum requirements of an advanced life support service as set forth by Minnesota §144,804, et seq. The service shall include the operation of at least one ambulance unit operating on a 24-hour, 365 day per year basis. The Primary Service Territory of the service, as defined by Minnesota §144.801, shall consist of the municipal boundaries of the Cities and parts of the following Townships: Empire, Sections 1 through 36 (excluding the City of Coates) all in Township 114 North, Range 19 West, Dakota County, Minnesota: Eureka, Sections 1 through 36 all in Township 113 North, Range 20 West, Dakota County, Minne- sota; Castle Rock, Sections 2 through 11, 14 through 23, and 26 through 35 all in Township 113 North, Range 19 West, Dakota County, Minnesota. The ambulance service shall further consist of support services necessary for proper operation. Support services shall include, but not be limited to, emergency dispatch, billing, record keeping, housing and finance. 5. FINANCE. A. The Cities shall make financial contributions to operate the • program. Except for the initial contribution which shall be payable within 2 DRAFT DRAFT 30 days after the member Cities approve the initial budget, contributions shall be payable to the Operating Board in quarterly installments on or before the first day of January, April, July, and October. Contributions of that part of the operating budget not met by grants, fees and/or donations shall be based on a ratio of each City's population to the total populations of the three Cities. For the purpose of the agreement, population means the populations established by the most recent Federal Census, by a special census conducted under contract with the United States Bureau of Census, or by a population estimate made by the Metropolitan Council, whichever is the most recent. The Operating Board's initial budget shall be proposed as soon as possible after the Board is organized. The initial budget shall promptly e sent to the member Cities for approval of disapproval. The Board shall not expend any funds until after the initial budget has been approved by all member Cities. Thereafter on or before May 1st of each year, the annual operating budget for the following calendar year as recommended by the Board shall be submitted to each member City council for approval or disapproval. No action within sixty (60) days shall constitute approval. The budget shall set forth projected expenditures, service fees, City contributions and other revenues necessary to operate the ambulance. Additional contribu- tions, either real or in-kind, may be accepted. If all Cities do not approve the budget by July 1st of any year, the program shall terminate at the end of that calendar year. B. The Board may not spend money in excess of the budget approved subsidy amount plus the revenues derived from the program for the 3 1 then current calendar year. The Board, may if necessary, request additional contributions from member Cities. C. The Operating_ Board may not borrow money without the advance written approval of all member Cities. When approved by all the member Cities, a certificate of indebtedness may be issued by the Operating Board on behalf of the collective members to this agreement or, in the alterna- tive, a member City may issue such certificate with all approving members being liable for the debt so incurred pursuant to Paragraph 10 of this Agreement. D. The City of Lakeville shall act as fiscal agent for the Operating Board and shall maintain a separate fund for the purpose of operating the program. E. The Board shall purchase equipment and supplies for the program through procedures which are most beneficial to the program. Contracts let and purchases made under this Agreement shall conform to statutory requirements applicable to the Cities. F. At the end of each calendar year, the Board shall cause an audit to be performed of funds expended and revenues received during the previous year. A copy of the Audit shall be made available to the Cities by May 1st of each year. The audit shall be in a form such that it can be readily compared to the annual operating budget. 6. CONTRIBUTIONS OF FACILITIES BY Cities. A. Each City shall, after receiving the recommendations of the Board, determine which of its lands, buildings, equipment and services, hereinafter called "Public Resources" , will be made available to the Board. B. The cost of maintenance, upkeep and utilities for the Public Resources made available by a City shall be borne by the City that provides the Public Resources. The Board shall not pay rent for the use of the Public Resources. C. Each City shall maintain public liability insurance coverage on the Public Resources made available for the program. D. Public Resources will be returned to the respective City upon withdrawal from the Agreement. 7. PERSONNEL. The Board shall establish standards and qualifications for its personnel. The Board shall have the \authority to hire and fire personnel and establish the terms of employment. The Board personnel shall be deemed employees of the Board, not of the member Cities. The Board shall delegate the day-to-day supervision of personnel to a paramedic director. 8. NONDISCRIMINATION. A. A.L.F. Ambulance service shall be available for use without regard to race, color, creed, religion, national origin and without regard to sex, except as may be necessary as a bona fide requirement of a specific service. B. No applicant for employment or employee hired pursuant to this Agreement shall be discriminated against with respect to that person's hire, tenure, compensation, terms, upgrading, conditions, facilities, or privileges or employment by reason of race, color, creed, religion, national origin or sex, except as may be based upon bond fide occupational qualifica- tions. 5 9. INSURANCE. The Board shall take out and keep in full force the following insurance coverage if it is available at a reasonable cost: Amount Coverage $1,000,000 Comprehensive General Liability $1,000,000 Medical Malpractice Statutory Workmen's Compensation 10. DEBT AND TORT LIABILITY. A. DEBT. The Cities shall be responsible for all debts, expenses, and liabilities, excluding debts, expenses, and liabilities incurred as a result of tort liability, incurred in the operation of the program prior to their withdrawal from this Agreement in accordance with the following formula: Individual City's Total Contribution (excluding Public Resources) = Percentage of Liability Total Contribution of all Member Cities (excluding Public Resources) Contribution calculations shall be made as of the dates the debt or liabil- ity is incurred. B. TORT LIABILITY. To the extent there is no insurance coverage the Cities shall be liable for all debts, expenses, and liabilities incurred as a result of tort liability in accordance with the formula set forth in - paragraph 10(a) of this Agreement. 11. DURATION. A. Any City may withdraw from this Agreement on December 31st of any year. Written notice of termination must be given to the other Cities at least six (6) months prior thereto. t B. In the event of written notification to withdraw, the remaining Cities shall meet to consider modifying the Agreement to continue without the withdrawing City or to terminate. In the event of termination, all surplus funds shall be distributed to the Cities in proportion to the amount contributed over the lifetime of the Agreement. Property obtained under this Agreement shall be distributed to the Cities in the same manner. If the remaining Cities continue the Agreement, the withdrawing City shall not be given any distribution, except its own Public Resources, until the other Cities agree to terminate. C. Each individual City agrees to maintain in force at least $1,600,000 in comprehensive general liability insurance. If any City is notified that its insurance is cancelled, it will immediately notify the other Cities in writing. If any City is unable to obtain or keep in force at least the minimum coverage required by this paragraph any City may withdraw from this Agreement after giving the other member Cities at least thirty (30) days written notice of withdrawal. 12. This Agreement supercedes and repeals all prior agreements among the Cities related to ambulance service. DIIISS31 7 01, riK IN WITNESS WHEREOF, the Cities hereto have caused this Agreement to be executed by their respective duly authorized officers. CITY OF APPLE VALLEY Dated: Mayor City Clerk CITY OF LAKEVILLE Dated: Mayor Administrator CITY OF FARMINGTON • Dated: t Mayor Administrator 1)102E1.1 8