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HomeMy WebLinkAbout07.20.87 Council Packet AGENDA COUNCIL MEETING REGULAR JULY 20, 1987 1. CALL TO ORDER 2. APPROVE AGENDA 3. APPROVE MINUTES a. July 6, 1987 4. CITIZENS COMMENTS 5. PUBLIC HEARING a. 7:15 P.M. - Request to Rezone Lots 1-3, the East 40' of 4 and Lots 10-13, Block 17, from B-3 and R-2 to B-2 6. PETITIONS, REQUESTS AND COMMUNICATIONS 7. ORDINANCES AND RESOLUTIONS a. Consider Ordinance Which Would Impose a Penalty for False Alarms 8. UNFINISHED BUSINESS a. Consider Amendment to EDC Agreement b. Naming of Parks Policy 9., NEW BUSINESS a. Contracting SCS Erosion Control Review 10. MISCELLANEOUS 11. CONSENT AGENDA a. Approval of Club On-Sale License - American Legion b. Final Payment Estimate - 1987 Seal Coat Project c. Capital Outlay Request - Park and Recreation - Dakota County Estates Park d. Capital Outlay Request - Park and Recreation - Rambling River Park e. Request to Attend School - Police Department f. Capital Outlay Request - Police Department g. Accept Title for Equipment - Police Department h. Approval for Compensatory Time Policy for Police Department i. Capital Outlay Request - Finance Department j . Approve Payment of the Bills 12. ADJOURN 13. ADD ON a. Downtown Christmas Decorations b. Amend Developer's Agreement - Akin Park Estates THE AGENDA IS CLOSED OUT AT NOON ON THE TUESDAY PRECEDING THE MEETING. MEMO TO: MAYOR AND COUNCIL SUBJECT: AGENDA ITEMS - JULY 20, 1987 DATE: JULY 17, 1987 5a. Information sent previously. 7a. Memo/ordinance enclosed. 8a. Update/HRA recommendation enclosed. b. Policy/memo enclosed. 9a. Memo/information enclosed. lla. Application enclosed. Please note that staff has proposed that no charge be made for the transfer. b. Recommendation enclosed. c. Request enclosed. d. Request enclosed. e. Request enclosed. f. Request enclosed. g. Request enclosed. I would request that this matter be removed from the consent agenda. h. Memo/policy/recommendation enclosed. I would request that this matter be removed from the consent agenda. i. Request/budget adjustment enclosed. 13a. Memo enclosed. b. Memo enclosed. AO' Larry j .mpson City Administrator LT/mh cc: file ! AGENDA REQUEST FORM a.ITEM N0. NAME: Larry Thompson DEPARTMENT: Administration DATE: July 13, 1987 MEETING DATE: July 20, 1987 CATEGORY: Unfinished Business SUBJECT: Consider Amendment to EDC Agreement EXPLANATION: Continued from previous meeting REFERENCE MATERIALS/RESPONSIBILITY: Summary - Larry Thompson REFERRED TO: (NAME) DEPARTMENT: Robert Williamson Economic Development SIGNATO ' IL i MEMO TO: MAYOR AND COUNCIL SUBJECT: EDC JOINT POWERS AGREEMENT DATE: JULY 16, 1987 In 1984 a committee was established to discuss the economic development in Farmington and how it could be enhanced. The committee recommended among other things, the establishment of a joint committee which would concentrate its efforts on economic development. After several meetings between the various groups involved, it was agreed that the City, H.R.A. , School District and Chamber of Commerce would enter into an agreement forming an Economic Development Commission, which would have the authority to hire a director. This agreement was approved in December, 1984. The Commission consists of five voting members - two from the H.R.A. and one from the City, Chamber, and School District. The E.D.C. hired a director in July, 1985. In September 1986, the Chamber notified the E.D.C. that it could not meet its financial committment to the E.D.C. at that point in time, it could be interpreted that the Chamber had technically withdrawn from the E.D.C. On January 8, 1986, E.D.C. Director Bob Williamson notified the E.D.C. that technically they were not in compliance with the agreement and indicated the E.D.C. should make a recommendation to the various parties addressing the issue. The E.D.C. made its recommendation which was considered during the last Council meeting. The operative language in the agreement states that in the event of withdrawal, the remaining parties shall meet to consider modifying the agreement to continue without withdrawing sponsor, or to terminate. The question before the Council is if it wishes to continue without the Chamber of Commerce, or to amend the agreement to allow the Chamber to continue as a member without contributing. It should be noted that my memo last week did not contain the recommendation that chamber membership would be evaluated on a year to year basis. 1 „10440------- Larr ompson City .dministrator cc: Robert Williamson file 1 MEMO TO: MAYOR AND COUNCIL SUBJECT: EDC JOINT POWERS AGREEMENT - HRA ACTION DATE: JULY 16, 1987 The HRA met on July 15, 1987 to consider the EDC Joint Powers Agreement. It was the consensus of the HRA that the Chamber of Commerce remain a voting member on the EDC. It was felt that without the vote, the Chamber input may become limited. It was felt, however, that the agreement should not be amended so that the revised fee schedule become a permanent amendment. Rather, it was suggested that a rider be attached to the agreement which would expire on December 31, 1987 so that the Chamber's financial situation and position on the EDC would be reviewed annually. It was also acknowledged by the HRA that the Chamber's donation did create a strain on the Chamber budget and that once the financial situation improved, it would be taken into consideration when approving the rider. The Chamber did not feel that the matter would set a precedent because the EDC contribution of the remaining parties did not comprise a major part of the total annual operating budget. The EDC has endorsed this concept, and the HRA has approved the rider to the agreement. Larr hompson City Administrator LT/mh cc: HRA Robert Williamson file • AGENDA REQUEST FORM • ITEM NO. Stan V. Whittingham ri NAME: J 7/15/v1/ DEPARTMENT: Police DATE: July 14' 1987 v MEETING DATE: July 20 , 1987 CATEGORY: Consent Agenda SUBJECT: Accept title for equipment EXPLANATION: See attached memo REFERENCE MATERIALS/RESPONSIBILITY: See attached memo REFERRED TO: (NAME) DEPARTMENT: Larry Thompson City Administrator Wayne Henneke Finance Director GN'TURE e ` MEMO TO: MAYOR AND COUNCIL SUBJECT: POLICE DEPARTMENT MOTORCYCLE DATE: JULY 17, 1987 During the April 20, 1987 meeting, a number of residents complained about ATV s and motorcycles trespassing on private land. At that time, it was indicated that it was difficult to enforce this matter because the vehicles could travel "cross country" while squad cars were restricted to roads. The Council directed the Police Chief to review the matter and offer solutions. Attached is a memo from the Police Chief proposing the conversion of an impounded motorcycle for departmental use. While the proposal does have merit, I have the following concerns. 1. City Liability The proposal would be a new and completely different service provided by the City. While it would aid in apprehending ATV's and so on, the scope of the problem has to be weighed with the potential exposure to the City. The Police Chief has indicated that the liability would be mitigated by department policy, the policy may not protect against equipment failure, accident due to unfamiliar terrain, or a suspect being injured during a chase. While the same arguments can be used with all types of police patrol, I believe the proposal falls outside of normal police activities. 2. Equipment Maintenance While the motorcycle would be obtained at no cost, it would need to be upgraded (approximately $300) and maintained in the future. Also, at some point in time the unit would need to be replaced, or service continued. As you are aware, it is difficult to discontinue a service once citizens become accustomed to it. e44V Larr hompson City Administrator LT/mh cc: Stan Whittingham file MEMO TO: Mayor and Council SUBJECT: Accept Title for Motorcycle for Police Department DATE : July 16 , 1987 THRU: Larry Thompson , City Administrator Over the past several years , the police department has been experiencing numerous complaints of illegal motorcycle operations within the city. It has been our experience that when the operators of these motorcycles see a squad car , they take evasive action to avoid apprehension. At the second council meeting in May, 1987, during citizen ' s comment time , I indicated to the council that the police department would be taking steps to secure a motorcycle to help in the prevention and apprehension of the various types of motorcycle violations . Through our towing and impound procedures , we have acquired , at no cost to the city, a motorcycle to be used by this department. The motorcycle would not be used in normal patrol activities . It' s use would be mainly for the detection and apprehension of motorcycle violations and escort services , such as fun runs and parades. Currently there are six officers in the department that are qualified and licensed to operate a motorcycle . Policies and procedures would be established in the operation and use of the motorcycle upon acceptance of the title by the council . If you have any questions or comments regarding this matter , please feel free to contact me . Respectfully suubmitt- e , ,,,0"; . ,./ 79*)'-' Stan V. Whittingham Chief of Police SVW/mw AGENDA REQUEST FORM ITEM NO. l.2 NAME: Larry Thompson 6/?r-7 DEPARTMENT: Administration /�' DATE: July 15, 198744(// MEETING DATE: July 20, 1987 CATEGORY: Add On SU3JECT: Downtown Christmas Decoration EXPLANATION: The Chamber of Commerce is considering the installation of new Christmas decorations in the downtown area through donations. The Chamber is requesting City permission to install the decorations on its light poles. REFERENCE MATERIALS/RESPONSIBILITY: Memo - Larry Thompson REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Tom Kaldunski General Services SIGNATU MEMO TO: MAYOR AND COUNCIL SUBJECT: DOWNTOWN CHRISTMAS DECORATIONS DATE: JULY 16, 1987 The Chamber of Commerce is considering the installation of new Christmas decorations in the,downtown area. The decorations would consist of the following: 1. Six foot Christmas tree outline with natural garland - different centerpiece ornament in each tree. To be installed on the large lightpole. 2. Natural garland wrap with a bow on the decorative lighting. 3. A Christmas tree over the intersection of 3rd and Oak. The Chamber intends to fund the project primarily through donations. The Chamber is asking permission from the City to install the decorations. The only concern I have is with the Christmas tree at 3rd and Oak. The tree would be suspended by cable running from either the existing buildings on poles installed adjacent to the buildings. Because of the weight of the decoration, I am not sure of the buildings being able to support it. In any event the Chamber would have to seek permission from the building owners to install the cables. If poles are required, they would have to be installed in such a way as not to restrict pedestrian traffic. Preferably the poles would be removeable. The other decorations could be installed without altering the existing poles. I would recommend that the approval be given with the aforementioned concerns. Larr ompson City Administrator cc: Tom Kaldunski Jim Bell file