HomeMy WebLinkAbout04.18.83 Councli Packet r
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AGENDA
COUNCIL MEETING
REGULAR
APRIL 18, 1983
7:00 P.M.
1. Minutes of March 30, 1983 and April 4, 1983.
2. Department Head Comments.
3. Presentation of Meritorious Award - Wayne Henneke.
4. Discussion - By-Laws.
5. 7:30 P.M. - Public Hearing - Continued from previous meeting, amending
zoning ordinance to define "Townhouses" .
6. Report —Depot Status - Patricia Johnson.
7. Selection - Downtown Redevelopment Task Force members.
8. Discussion - Farmington-Eureka Bridge Upgrading - 220th Street.
9. Discussion - Proposed resolution - Endorsing the Dakota County Ad Hoc
Racing Facility.
10. Feasibility Report - Dakota County Estates - Glenn Cook.
11. Request - To set a public hearing to approve a replat and rezoning of
Fair Hills, 3rd Addition.
12. Request - Refund of last 3 quarters of 1983 Liquor License, The Grain
Exchange, Lawrence Schweich.
13. Request - Gambling License - Waiver of 3 year requirement, Eagles Club.
14. Request - Gaming Device Business Application - Dobe's Place, 317 Third St.
15. Request - To attend workshop - Sandy Zellmer, Inver Grove Hills, April 28, 1983.
16. Request - To attend school - Gerald Bauer & Don Dahl , Radisson South Hotel ,
April 13, 1983.
17. Request - To attend Data Processing Workshop - Wayne Henneke, Sheraton NW,
Brooklyn Park, April 28, 1983.
18. Request - Final Payment - Contract 81-3.
19. Budget Adjustments - Labor Relations Expenditures.
- Adjust salaries - Hiring of City Administrator.
- To fund attendance at conference, General Services.
20. Bills.
THE AGENDA WILL BE CLOSED OUT AT NOON ON THE TUESDAY PRECEDING THE MEETING.
ADD-ONS
21. Set joint meeting, Planning Commission & Council - Manufactured Housing.
MEMO TO: MAYOR & COUNCIL
SUBJECT: AGENDA ITEMS - 4/18/83
DATE : APRIL 15, 1983
3. Pat will present a Certificate of Meritorious Award to Wayne Henneke for
his service as Acting City Administrator.
4. Memo enclosed.
5. Ordinance enclosed. The ordinance allowing Townhouses as a special exception
in R-2 & R-4 will not become effective until the term "Townhouse" is defined.
The Council requested that the Planning Commission recommend a definition which
they did during the April 12, 1983 special meeting. (See minutes of the Plan-
ning Commission, 4/12/83) .
6. Letter from Patricia Johnson enclosed.
7. To date the City has received applications from the following persons:
Harvey Snyder, Jane Thompson, Jack Sauber, Alexis Glynn, Dirk Rotty, Thomas
Angell , James Hennan, Leslie Pettis.
8. Memos enclosed.
9. Memo and resolution enclosed.
10. Report enclosed. - .
11 . See Planning Commission minutes - 4/12/83. Application enclosed.
12. Letter of request enclosed. Memo enclosed.
13. The Eagles Club has presented a verbal request to waive the 3 year
requirement for a Gambling License but has not submitted an application or
written request at this time.
14. Application enclosed. You will note that the applicant is planning
to start out with only 4 machines which does not require a permit under
City Code, but is requesting a permit at this time in case of future expansion.
15. Request enclosed.
16. Request enclosed.
17. Request enclosed.
18. Request enclosed.
19. Adjustments enclosed.
20. Copy enclosed.
21 . See Planning Commission minutes of 4/12/83.
LarrT omps ' cc: file
City Administrator
LT/sz
MEMO TO: MAYOR & COUNCIL
SUBJECT: BRIDGE UPGRADING ON 220TH STREET
DATE : APRIL 15, 1983
A proposal from Eureka Township is currently before the Council for the
upgrading of the bridge on 220th Street. The proposed City share of the
project is estimated to be between $7,000 and $9,000. This memo serves
to outline the financing of the City share.
The City has two options for internal financing of the project : 1) Current
operating expenses, 2) Borrowing. Any expenditure for upgrading the
bridge would not fall within the present budget guideline. The only available
area would be from the contingency. As I understand, the Contingency is
to be used for emergencies or unforeseen expenditures. However, given the
uncertainty of State and Federal Aids, I feel the operative word for 1983
should be "emergency". Since I wouldn't consider the bridge to be an
emergency item, I would recommend that the City's contribution not be paid
from this year's operating budget, or at the very least , postponed until the
City has a clearer picture as to the status of all 1983 State and Federal
Aids and estimates of expenditures. Regarding borrowing funds , the City
is allowed to sell Bonds for repair or construction of bridges , but only
by referendum. The only exceptions would be if at least 20% would be
assessed against benefitted property or if the bonds were to be paid back
by revenues derived from the improvement. Since neither condition realistically
applies in this case, a referendum election would have to be held.
Another option available to the Council would be for the Township to pay
for the entire project and be reimbursed by the City during 1984. I spoke
with Gary Smith and he stated that he would consider such an arrangement.
have some misgivings with such an arrangement however. Given the uncertain
nature of State and Federal Aids, coupled with levy limitations , the Council
should limit commiting itself to as few capital type expenditures as possible.
Also, I am not certain if this arrangement would be allowable under State law.
Jerry Gorgos is currently researching this matter.
A fourth option would be to offer to improve the two bridges on Flagstaff
with the condition that Eureka improves the 220th Street bridge. It can be
argued that township residents probably use the Flagstaff bridge more than
Farmington residents. As mentioned in an earlier memo, the two bridges
on Flagstaff are eligible for State funding with only the cost of removal
and engineering to be incurred by the City. If this option is considered,
I would recommend the City Council to word the offer so as to not absolutely
commit themselves to the improvement next year.
d'Cariz4
/ am r/ 4 hompson
Ci Administr or 1
LT/sz %5
cc: file 14
MEMO TO: LARRY THOMPSON
SUBJECT: CITY PARTICIPATION IN BRIDGE REPAIR PROJECT WITH EUREKA
DATE APRIL 15, 1983
The Township of Eureka is requesting the City to participate
in a bridge repair project to repair the bridge located on
220th Street . The City ' s participation is estimated to be
between $7 , 000 and $9, 000 . Eureka budgeted for the project
in their 1983 budget . The City of Farmington did not receive
the request until well after the 1983 budget was adopted.
Therefore , no funds are budgeted for the project .
In analyzing the 1983 budget after the first three months
of operation, the expenditures are fairly close to budget .
The City cannot count on receiving all of the budgeted
revenues. The state ' s budget dilemma has already been
publicly announced. The question now is not if we get our
Aids cut , but how much the cut will be .
Even though we have a budgeted surplus and a contingency ,
I would not recommend participating in the project until
such time when it can be appropriately budgeted . The City
must keep its surplus and contingency intact to fund an
actual emergency.
)1iLVI/Y11412Q—•
Wayn E. Henneke
Finance Director
WEH/sz
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April 14, 1983
Milian Al ,,,,,,,,
City of Farmington
325 Oak Street
Farmington, Mn. 55024
Attn: Mr. Larry Thompson
Re: File No. 141
Eureka Township
Bridge Repair Proposal
Dear Larry,
We have met with Larry Bixby of Birch Construction to review the proposed
bridge repair on 220th Street 1/2 mile west of Denmark Avenue.
The bridge is in need of repair or replacement in the near future as in its
present state it will deteriorate quite rapidly. The bridge abutments have
been undermined and the steel H piling are exposed and subject to continued
oxidation. The condition of the piling is very difficult to determine with
the present high water condition.
The contractor would propose to place form work below the existing bridge
abutments and pour concrete to encase the piling. This procedure will mini-
mize the deterioration that could occur in the future and add stability to the
abutments.
The proposed construction would add approximately 5 feet to the driving sur-
face for a total roadway width of 20 feet. Timber post and railing would be
placed to protect the edge of the roadway. The contractor has not proposed
approach guard rail but this should be considered if the bridge is to be up-
graded.
We have reviewed replacement of the structure with Ray Hanson at Mn/DOT and he
is of the opinion that funding would be available for a replacement structure
in two to three years provided the City were to proceed with the environmental
reports in 1983.
The estimated cost to replace the bridge is $100,000 which would be paid by
Mn/DOT out of the Bridge Bonding Fund. The bridge design, hydraulic analysis
project development report , soil borings and removal of the existing struc-
ture is estimated at $22,000.00.
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City of Farmington April 14, 1983
Farmington, Mn. 55024
Re: File No. 141
The temporary repair of the bridge is estimated at $14,824.00 plus $3,000.00
for guard rail which should be placed for a total expenditure of $17,824.00.
The following is a summary of the City and Township cost for each alternate.
Total Cost Mn/DOT City Township
Bridge Repair $ 17,824 --- $ 8,912 $ 8,912
Bridge Replacement 122,000 $100,000 11,000 11,000
The repair work would provide an estimated life of 20 years which is somewhat
speculative in that the structure has been in place for fifty years, and the
piling and beam sections have been reduced by corrosion. The county rating
sheet indicates that the structure is relatively sound at this time.
The possibility 'remains that alternative funds may not be available for re-
placement in 10 to 20 years and the City and Township would be looking at
funding the entire project.
The decisions which must be made relative to this structure is how are the
City and Township funds best expended and how does the delayed timing affect
the immediate concern for utilizing the roadway. We feel that replacement of
the bridge would be the best alternative for the City of Farmington.
If you have any questions, please contact this office.
Yours very truly,
BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC.
741.4.,..-
Glenn R. Cook
GRC:11
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