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Home My WebLink About02.21.84 Council Packet AGENDA COUNCIL MEETING REGULAR FEBRUARY 21, 1984 1. CALL TO ORDER 2. APPROVE AGENDA 3. APPROVE MINUTES a. February 6, 1984 4. CITIZENS COMMENTS 5. PUBLIC HEARINGS a. 7:15 - Consider the Preliminary Planned Unit Development for Westview Acres. b. 7:30 - Consider the Preliminary Plat of Westview 4th Addition c. 7:45 - Consider Rezoning the NE4 of the NE4 of Section 13 from R-1 to R-4. 6. PETITIONS, REQUESTS AND COMMUNICATIONS a. Certificates of Merit and Recognition 7. ORDINANCES AND RESOLUTIONS 8. UNFINISHED BUSINESS a. Budget Adjustment - Police Labor Negotiation b. Towing Proposals 9. NEW BUSINESS a. Dog Catcher Fees - Proposed Increase b. Fire Contract Formula c. Senior Center/Civil Defense Area 10. MISCELLANEOUS a. 1983 CDBG - Dominium Project b. Fire Hall - Engineering Proposal 11. CONSENT AGENDA a. Approve Request to Attend Conference - March 8-9 and March 19-22, Police Chief. b. Approve Budget Adjustment - Arena c. Approve Appointment of Arvilla Neff as Billing Clerk d. Call a Special Meeting of the Council , Joint Meeting with Task Force for February 28, 1984 at 4:00 P.M. and 7:30 P.M. e. Set Annual Tax Equalization Meeting for June 18, 1984 at 7:00 P.M. f. Approve Bills 12. ADJOURN THE AGENDA IS CLOSED OUT AT NOON ON THE TUESDAY PRECEDING THE MEETING. p MEMO TO: MAYOR AND COUNCILMEMBERS SUBJECT: AGENDA ITEMS - FEBRUARY 21, 1984 DATE: FEBRUARY 17, 1984 5 a & b - These two public hearings are to be held separately, but actually deal with the same subject matter. Attached is a developer's agreement which should also be considered during the hearing. En- closed is a copy of the proposed plat and pertinent information. c. Memo from Jerry Gorgos and pertinent information enclosed. 6 a. The ex-Board and Commission members have been invited to the meeting. 8 a. Memo enclosed. b. The towing proposals were received and opened on February 16, 1984, and are presently being reviewed. I will present a recommendation at the meeting. 9 a. Memo enclosed. b. Memo enclosed. c. Memo enclosed. 10 a. Memo enclosed. b. Memo enclosed. 11 a. Request enclosed. b. Request enclosed. c. Recommendation enclosed. d. Request enclosed. e. Recommendation enclosed. f. Copy enclosed. Larr ompson Cit Administrat r LT/mh AGENDA REQUEST FORM ITEM NO. NAME: Larry Thompson DEPARTMENT: Administration DATE: January 3, 1984 MEETING DATE: January 16, 1984 CATEGORY: Unfinished Business SUBJECT: Budget Adjustment - Police Labor Negotiations EXPLANATION: Adjust Budget to cover Police Labor Negotiation expenses of $2,713.00 REFERENCE MATERIALS/RESPONSIBILITY: Recommendations - Department Heads and Administrator • REFERRED TO: (NAME) DEPARTMENT: Stan Whittingham Police Chief Wayne Henneke Finance Director Larry Thompson Administrator SIGNATOR AGENDA REQUEST FORM 1#1,k ITEM NO ill0 NAME: Larry Thompson (Council Directive) DEPARTMENT: Administration DATE: Dec. 19, 1983 MEETING• DATE: Jan. 3,1984 CATEGORY: Unfinished business SUBJECT: Budget Adjustments - Police Labor Agreement EXPLANATION: Administrator to reduce 1984 expenditures by $2,713 and report recommendations to Council . REFERENCE MATERIALS/RESPONSIBILITY: Memo explaining recommended reductions Administrator; Department Head Comments - Administrator REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administrator SI NA o`'E )efir �,. MEMO TO: LARRY THOMPSON, CITY ADMINISTRATOR SUBJECT: BUDGET REVIEW DATE: DECEMBER 27, 1983 At your request, I have reviewed my department's operating budget for possible areas to be cut. As you know, the 1984 operating budget is very tight, and leaves very little room for unforseen expenditures. I am very reluctant to recommend any cuts so early in the year, because a bad winter or Spring could deplete the budget. Based on the way this winter has begun, coupled with the wet fall , I anticipate the budget being very tight throughout the year, with the potential for budget adjustment re- quests necessary to increase expenditures. If you need additional information, please do not hesitate to contact me. G 11J, Bill B. Hince Superintendent, General Services BBH/mh MEMO TO: LARRY THOMPSON SUBJECT: 1984 OPERATING BUDGET DATE: DECEMBER 29, 1983 I have reviewed my operating budget for 1984 and if we were to make any cuts, it would have to be from the winter snow removal and rink maintenance, or from the summer weed control and mowing portions of our budget. James Bell Recreation Manager JB/mh MEMO TO: DEPARTMENT HEADS (GENERAL FUND) SUBJECT: 1984 BUDGET ADJUSTMENT As per Council action, I have directed to adjust the 1984 general fund operating budget by $2,713.00 to make up for cost associated with the arbitration award. Therefore, I would appreciate it if you would review your 1984 operating budget a lis pos ' e areas of reduction and the impact it would have on your operation. 4i117 Larry Thompson City Administrator LT/mh cc: Stan Whittingham Wayne Henneke Bill Hince Jim Bell 110 1 MEMO TO: MAYOR AND COUNCIL SUBJECT: BUDGET ADJUSTMENTS - POLICE OFFICERS LABOR AGREEMENT DATE : DECEMBER 16, 1983 This item has been placed on the agenda as per directive of the City Council . I previously sent you information regarding the impact of the award on the 1983 operating budget. Since the City is nearing the close of the 1983 fiscal year there is very little which can be done to amend the budget. Because the City's fiscal years are not separate, but flow from one year to the next and are integrally related (i .e. the 1984 budget was set partially on the projected 1983 budget outcome and the actual 1982 fiscal year ending balances) , the 1984 budget could be adjusted accordingly. If the council wishes to make adjustments, I would recommend that the City Council set a dollar amount, and I will report back at the January 3, 1984 regular meeting with my recommendations as to the budget cuts. Lar Thompson City Administrator LT/kf I • MEMO TO: MAYOR AND COUNCILMEMBERS SUBJECT: ARBITRATORS AWARD - POLICE OFFICER'S LABOR AGREEMENT DATE: DECEMBER 2, 1983 Below is a summary of Arbitrator Gallagher's award regarding the Police Officer's Labor Agreement: 1. Duration - 2 year Contract. 2. Wages - 1983 - 5% over 1982. 1984 - 5% over 1983. 3. Longevity - No change. 4. Group Insurance - 1983 - $124.40 (same as other employees) 1984 - $124.40 (if employees contribution is increased for other employees, contribution for officers to increase accordingly. ) 5. Severance Pay - 25% of accumulated sick leave up to 30 days after 5 years con- tinuous employment. 50% of accumulated sick leave up to 60 days after 10 years con- tinuous employment. (Same as for other City employees. ) 6. Working out of classification - No change. (Officers must work 40 continuous hours in higher job classification to receive pay. ) 7. Holiday Hours - No Change. (88 hours) 8. Criteria for Determining Layoffs - No change. (Based solely on seniority. ) 9. Injury on Duty. - No change. Karen Olsen is drafting a memo concerning the award, which will be presented Monday night. The revised contracts are presently being drafted and will be ready for execution some time next week. The Council should take action approving the contract and imple- menting the salary and benefits as per the arbitrator's award. (M.S. 179.68) Below is a summary of costs associated with the award and their impact on the 1983 Budget. 1983 BUDGET 1983 ACTUAL DIFFERENCE Patrol Officer's Salaries 92,815 99,936 402I PERA, FICA, Work Comp 16,801 18,058 (1,257) ) )- Group Health 4,560 3,395 1 ,165 Labor Consultant 7,000 * 7,000 ** -0- Arbitrator -0- 637 ( 637) TOTAL 121,176 129,026 (7,850) * Transfer from Contingency. < 2)--P • * * Estimate. 7) � f This item is on the agenda for discussion. If you have any questions concerning the award or how it compared to the City's final position, please bring them up before or during the meeting. Lar Thompson City Administrator LT/mh $ fr AGENDA REQUEST FORM 1 ITEM NO. a NAME: Larry Thompson DEPARTMENT: Administration DATE: February 9 , 1984 MEETING DATE: February 21 , 1984 CATEGORY: New Business SUBJECT: Dog Catcher Fees EXPLANATION: Consider Proposed Increase REFERENCE MATERIALS/RESPONSIBILITY: Analysis - Wayne Henneke; Recommendation - Larry Thompson REFERRED TO: (NAME) DEPARTMENT: Wayne Henneke Finance Larry Thompson Administration SIGNATOR MEMO TO: LARRY THOMPSON, CITY ADMINISTRATOR SUBJECT: DOG CATCHER FEES DATE: FEBRUARY 16, 1934 Bob McAllister is proposing a rate increase as follows: Present Proposed • Board $2.00/day $3.50/day Pickup $2.50 $4.00 Salary $35.00/mo. $100.00/mo. In comparing the proposed rate to five other communities in Dakota County, the increase appears to be in line. The following is a synopsis of the dog catcher fees charged in Burnsville, Eagan, Hastings, Inver Grove Heights and Lakeville: CITY CONTRACT BOARD PICKUP RETAINER Burnsville Robert McAllister 3.50/day 4.00 $250/mo. Eagan Private Kennel , employ 3.50/day their own animal con- trol officer @ $6.85/hr Hastings Private kennel , private 4.00/day 10.00 -0- animal control officer Inver Grove Oakcrest Kennels board the $500/mo animals. The City's Com- munity Service Officers act as animal control officers. Lakeville McAllister 3.50/day 4.00 $812/mo Farmington McAllister 2.00/day 2.50 $ 35/mo. (old rate) Farmington McAllister 3.50/day 4.00 $100/mo. (proposed) The 1984 Budget allocated $1,000 for animal control . This amount was established under the premise that 128 animals per year would be picked up and boarded one day. If the Council approves the proposed increase the total cost for animal control for 1984 using the before mentioned premise would be $2 ,160. A budget adjustment for $1,160 would be needed. The $1,160 needed to fund the additional expense could come from contingency. Con- tingency would be a proper source of funding due to the fact the increase in the rates for animal control was not known until after the budget was set. After reviewing how other cities provide animal control , the Finance Department recommends approving the proposed rate increases. A budget adjustment is attached for Council consideration. Odatt& gltAAL/Le Wayne E. Henneke Finance Director WEH/mh ir •.,- bat' __... r:porove-c, i MEMO TO: THE CI TY COUNCIL SUBJECT: REQUEST FOR BUDGET ADJUSTMENT DATE : gi'n /?li 1 2 3 4 I19 gzi. I CURRENT I 1 ' 1 , I ORIGINAL I ADJUSTED I THIS I NEW -7 1• CCTii i DESCRIPTION • 1 BUDGET I BUDGET 1 ADJUSTMENT' BALANCE 00/ : IIMIAMEMOPMEIM_O IIIIMMEI 1 100 4.1.111=11111111M 1 o - , , . . i 1111.1&1111111111EMII .-,' IMMIIIIIII*MNi lail ; . - 11111=11111111111 ' 111111O11111111111•1 IF 11111=1111111 1 Ell ' r 11111 ON1111111111•1111111111=111111111MMIWW,IIIMMII 111111111111111111ACIMIN . , 111111111.11111111 1111111111111111 ' ' ! , ME • IINN : • 1 MEM ! ' 111111M111111 , IMMIIIMINI ; ! 1 ' 1111 ' 1 ' : • .1H, , 111 161.111 : ,' 111 n , __ __,____ IMM OMNI 111111 ' 1TE Ii • ' 1 ; NNE NI • IMO ' NM EIN• ,' . NEN : • 111111H , .111111111f .1 111111 I , : 111111 iginalil, , , , N no 1 mu ; NI • Emu , , //) S I GNATUR DATE APPROVED THIS DAY OF , 19 . FEB 0 1 1984 3669 140th st. N. W. Prior lake, Minn. 55372 January 30, 1984 City of Farmington 325 Oak St. Farmington, Minnesota 55024 Dear Sir: I regret to take this time to give my 30 day notice of termination as animal warden effective imediately. In seventeen years I have had one ten dollar raise on the monthly retainer. In mid October I gave a perposal for suggested changes on the charges in my contract to the City Administra— tor. I have not recieved a reply in three and one-half months and can only take this as a refusal to the increases. I can not continue to operate at an obvious loss and therefor wish to terminate my services. cerely SibJ� obert McAllister /54 '4 m0 -b 3 s ° /?..c ,5T) 7 '1 c>o MEMO TO: MAYOR AND COUNCILMEMBERS • SUBJECT: DOG CATCHER FEES DATE: FEBRUARY 17, 1984 Attached, please find a memo from Wayne Henneke. I have discussed the services provided by Mr. McAllister with Stan Whittingham, and he feels the City is given excellent services. Since the proposed rate increase was submitted before January 1, 1984, I would recommend that the increase be made effective to January 1, 1984. Larry 'lmpson City '+ministrator LT/mh cc: file AGENDA REQUEST FORM ITEM NO. 11643 NAME: Larry Thompson DEPARTMENT: Administration DATE: February 6, 1984 MEETING DATE: February 21, 1984 CATEGORY: Miscellaneous SUBJECT: Fire Hall - Engineering Proposal EXPLANATION: As per Council directive, the response by the two Engineering firms is to be discussed. REFERENCE MATERIALS/RESPONSIBILITY: Memo outlining engineers response. REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration 1411 SIGNATU . MEMO TO: MAYOR AND COUNCILMEMBERS SUBJECT: ENGINEER PROPOSALS - FIRE HALL DATE: FEBRUARY 16, 1984 . I have discussed the requests for proposals by the City Council with Tom Dunwell of Beutow and Associates and Bob Rosene of Bonestroo, Rosene, Anderlik and Assoc. , and both indicated that they did not wish to submit any proposalwhich would be reviewed primarily on fees or the final cost of the building. Both indicated that they did not wish to get into a bidding war, and stressed that the architect should be selected on the merits and expertise, and the fees negotiated once the firm has been selected. Also, they felt if the cost of the building were a problem, it could be designed within the budget established by the Council . The final test of the cost of the building would be ultimately controlled by the contractor and not the architect. Finally, it was indicated by both Mr. Dunwell and Mr. Rosene that they would like to discuss this matter further with the Council . 15 i'''' 7:-.14"1"------- Larry mpson City Administrator LT/mh cc: Dave Pietsch file