HomeMy WebLinkAbout05.07.84 Council Packet AGENDA
COUNCIL MEETING
REGULAR
MAY 7, 1984
1. CALL TO ORDER
2. APPROVE AGENDA
3. APPROVE MINUTES
a. April 16, 1984
4. CITIZENS COMMENTS
a. Peoples Natural Gas - Presentation
5. PUBLIC HEARINGS
6. PETITIONS, REQUESTS AND COMMUNICATIONS
a. Needs Assessment Report - Redevelopment Task Force
b. Request by Empire Township to sweep streets
7. ORDINANCES AND RESOLUTIONS
a. Resolution authorizing the negotiation of $125,000 General
Obligation Tax Increment Bonds
8. UNFINISHED BUSINESS
a. Consider Towing Proposals
b. Resolution approving Vermillion River Watershed Joint Powers
Agreement
c. 1983 LAWCON Grant
9. NEW BUSINESS
a: Bridge Repair - Flagstaff
10. MISCELLANEOUS
a. Proposed Fire Hall - General Discussion
b. Survey - Yetzer Property
11. CONSENT AGENDA
a. Approve Capital Outlay Request - Police - Squad Car
b. Approve Payment #2 - Gartzke Construction - Fair Hills
Phase IIA Utility
c. Approve Request to move Centel Pay Phone from Liquor Store
d. Approve Budget Adjustments
1. Local Government Aid
2. Police Department Overtime
3. Building Inspectors Hours
e. Approve Capital Outlay Requests - General Services - Roller
f. Approve Request to attend League of Minnesota Cities Annual
Conference
g. Approve amendment to Personnel Policy - Establish Liquor Store
Assistant Manager
h. Designate Police Chief and Administrator to negotiate Emergency
Dispatch Contract
i . Bills
12. ADJOURN
THE AGENDA IS CLOSED OUT AT NOON ON THE TUESDAY PRECEDING THE MEETING.
ADD ONS:
13. Designate Representative to LMC Membership Committee
14. Temporary 3.2. Beer License
15. Appointment of Maintenance Worker I
16. Lakeville Radio Report - Proposal
17. Request to Attend Star Cities Conference
MEMO TO: MAYOR AND COUNCILMEMBERS
SUBJECT: AGENDA ITEMS
DATE: MAY 4, 1984
4. This matter was continued from the last meeting.
6a. Copy enclosed. Members of the Task Force will be present to discuss the
report. The HRA has approved and endorsed the report.
b. Memo enclosed.
7a. Memo and resolution enclosed. Because of public hearing requirements, the
HRA has not approved the Developers Agreement, but will consider approving
it on May 21, 1984. Springsted will not take any action on the matter before
the Developers Agreement and necessary sureties are in place, so the City
will not incur any consultant expenses before that time.
8a. Proposed fee schedule enclosed.
b. Memo enclosed.
c. Memo from James Bell enclosed.
9a. Memo enclosed.
10a. The City Council has selected Beutow and Associates as the architect, but has
given no direction on how they should proceed.
b. Letter to Mr. Yetzer enclosed.
lla. Request enclosed.
b. Request enclosed.
c. Memo enclosed.
d. 1,2,3 - memo enclosed.
e. Memo and request enclosed.
f. Request enclosed. Normally the Council has given blanket approval for the
Mayor or any Department Head or Councilmember to attend.
g. Memo and policy amendment enclosed.
h. Memo enclosed.
i . Copy enclosed.
13. Letter from LMC enclosed.
14. Request enclosed.
15. Recommendation enclosed.
16. Memo enclosed.
17 Re uest e closed.
Ai"!
Larry Thompson, City Administrator
AGENDA REQUEST FORM
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ITEM NO. (p Q..
NAME: Larry Thompson
DEPARTMENT: Administration
DATE: April 30, 1984
MEETING DATE: May 7, 1984
CATEGORY: Unfinished Business
SUBJECT: Redevelopment Task Force - Needs Assessment Report
EXPLANATION: Self Explanatory
REFERENCE MATERIALS/RESPONSIBILITY: Needs Assessment Report - tarry Thomson
REFERRED TO: (NAME) DEPARTMENT:
Larry Thompson Administration
SIGNATUR 'r117/2°
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FARMINGTON REDEVELOPMENT TASK FORCE
NEEDS ASSESSMENT REPORT
APRIL 30, 1984
BACKGROUND
On April 19, 1983 the City Council appointed a citizens group called the Downtown
Redevelopment Task Force. The Task Force was charged by the Council with the fol-
lowing responsibilities:
1. To gather and collate information regarding the feasibility of redeveloping the
downtown Farmington business area.
2. To make recommendations in a Needs Assessment report to the HRA and the City
Council .
The Task Force approached its directives through the following process; a) define
the problems through investigation; b) determine goals; c) make recommendations.
The Committee held several meetings (minutes - Attachment A) , consulted with persons
knowledgeable in the field, and talked informally with private citizens in the field.
The initial findings and recommendations to the Council were outlined in an interim
report to the City Council (Attachment B) . The report cited several areas of study
and recommended the HRA hire a consultant to properly research and identify solutions.
Upon the recommendation, the professional firm of Barton-Aschman Associates, Inc. were
retained by the HRA to study the retail market of Farmington, and to report its
recommendations. The results of this study are contained within the report entitled,
Retail Market Analysis and Revitalization Study, which is the basis of this report.
AREAS OF OPPORTUNITY
Based on the findings in the Barton-Aschman study and information gathered by the
Task Force, the following areas were identified:
1) More effective penetration of the market area.
2) Establish a management plan and the ability to carry out the plan on a day to
day basis.
3) Enhanced access to certain areas.
4) Establish a coordinated advertisement and promotional event to market Farmington's
retail and community strengths.
5) A more clearly defined and updated Downtown Redevelopment Plan.
6) Improved communication and coordination between the various civic organizations
and local government units.
7) Establish a central clearinghouse for information concerning the Farmington retail
industry and available funding.
GOALS
Based on the information obtained, it is felt by the Task Force that the goals and
objectives of the community should be as follows:
1) Increase and strengthen Farmington's penetration in the primary market area by
increasing its retail variety and stressing convenience goods.
2) Pursue an active management plan to administer retail and central business dis-
trict- functions, including the hiring of a coordinator to handle day to day
responsibilities.
3) Enhance access and convenience through parking and transportation improvements.
4) Enhance the image of the downtown area through the implementation of an agressive
rehabilitation program.-
5)
rogram:5) Aggressively pursue advertising and promotional events which market Farmington's
retail and, community strengths.
6) A major redrafting of the Downtown Redevelopment Plan which will identify:
a. Present inventory of the present physical layout and uses of the central
business district.
b. Clearly stated goals and objectives.
c. Specific and general development projects to obtain the goals and objectives.
d. An implementation plan necessary to carry out the goals and objectives.
e. Administrative policies for the updating, monetary and implementation of the
plan.
7) A framework established which facilitates the flow of information between various
organizations.
8) Provide a central clearinghouse for information regarding retail/commercial
activities in Farmington.
9) Identify, establish and coordinate public/private funding sources for carrying
out the aforementioned activities.
RECOMMENDATIONS
The Barton-Aschman study identifies throughout the study remedial action which should
be taken to enhance Farmington's retail climate. The Task Force generally concurs
with the strategies, and recommends that any discussions regarding retail or the
central business district should include the findings of Barton-Aschman. More speci-
fically, the Task Force concurs with the Central Business District Management and
Development Strategies as outline on page 65 of the Report. The Task Force is realistic
however, that it is not possible to carry out all activities at once.• Therefore, the
Task Force recommends that the following activities be given first consideration in
the following priority. A detailed description of the activity may be found in the
Barton-Aschman Report.
1) The hiring of an HRA Administration/Retail Manager.
2) Reitz Building renovation.
3) Establishment of a Rotating . Loan Program.
4) Development of the Railroad Right of Way parking.
5) Establishment and enforcement of street parking limitations.
The Task Force recommends that the HRA Administrative/Retail Manager be given top
priority, because it would facilitate the other related activities. If is further
recommended that the position be established as soon as possible.
This is not meant to discount the other recommendations made by Barton-Aschman. The
Task Force feels that all activities should be pursued, but if a choice must be made
between activities, the abovementioned should be given top priority.
I a
In addition the Task Force recommends the following:
1) The Farmington Redevelopment Plan be redrafted, giving consideration to the
Barton-Aschman study, to include the following:
a. Updated existing land use plan.
b. Revised future land use plan.
c. Clearly stated goals and objectives.
d. Specific projects.
e. Potential funding sources.
f. Implementation process.
g. Zoning controls.
h. Administrative policies and procedures.
2) The City Council should incorporate the Redevelopment Plan into the Zoning
Ordinance.
3) The possibility of reactivating the Industrial Development Corporation for the
financing of specific projects.
4) The establishment of an Ad Hoc Committee consisting of ex officio members from
various community organizations and local units of government to facilitate
communication between groups and to continue discussing plans to improve the
retail/commercial climate in Farmington.
5) For the purpose of coordinating all commercial/retail programs, the Townsedge
Shopping Center should be considered for incorporation into the Tax Increment
Finance District.
As a footnote to this study, while the Task Force was charged only with investigating
the retail/commercial climate in Farmington, it was noted several times during the
meetings that many of the problems and solutions to the retail/commercial climate
could be transposed to the industrial climate. Therefore, it is a final recommendation
of the Task Force, that the City Council and HRA look into reviewing industrial de-
velopment in Farmington.
Harvey Snyder cc: Mayor and Councilmembers
Tom Angell HRA Members
Jack Benedict LaDonna Riste, Chamber of Commerce
Mike Heinzerling
Pat Murphy
Leslie Pettis
Jack Sauber
Dirk Rotty
James Hennan
James Gerster
AGENDA REQUEST FORM
ITEM NO. -7 (1.
NAME: Larry Thompson
DEPARTMENT: Administration
DATE: May 1, 1984
MEETING DATE: May 7, 1984
CATEGORY: Resolutions and Ordinances
SUBJECT: Authorize the negotiation of $125,000 General Obligation Tax Increment Bond
EXPLANATION: The proceeds are to be used to help purchase the property and clear
the land for the 37 unit Senior Citizens Apartment complex by the
Dominium Group.
REFERENCE MATERIALS/RESPONSIBILITY: Explanation and Resolution - Larry Thompson
REFERRED TO: (NAME) DEPARTMENT:
Wayne Henneke Finance
Larry Thompson Administration
S N TU
AGENDA REQUEST FORM
ITEM NO. ga—
NAME:
Larry Thompson
DEPARTMENT: Administration - Police
DATE: May 1, 1984
MEETING DATE: May 7, 1984
CATEGORY: Unfinished Business
SUBJECT: Consider Towing Proposals
EXPLANATION: See Above
REFERENCE MATERIALS/RESPONSIBILITY: Tabulation and Staff Recommendations -
Stan Whittingham, Larry Thompson
REFERRED TO: (NAME) DEPARTMENT:
Stan Whittingham Police
Larry Thompson Administration
SIGNATOR
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AGENDA REQUEST FORM
ITEM NO. ga,
NAME: Bill Hince
DEPARTMENT: General Services Streets
DATE: April 30, 1984
MEETING DATE: May 7, 1984
CATEGORY: New Business
SUBJECT: Bridge repair on Flagstaff
EXPLANATION: Bridges on Flagstaff south of #50 are in very bad shape. They
should be repaired or the road closed completely.
REFERENCE MATERIALS/RESPONSIBILITY: Explanation - Bill Hince
REFERRED TO: (NAME) DEPARTMENT:
Bill Hince General Services
Larry Thompson Administration
SIGNA
MEMO TO: MAYOR AND COUNCILMEMBERS
SUBJECT: BRIDGES ON FLAGSTAFF
DATE: MAY 3, 1984
Bill Hince and I inspected the bridges on Flagstaff south of #50 and they are in
extremely poor shape. Bill indicated that he has a hard time keeping guardrails
up because people keep removing them. I feel that the bridges are in such poor
shape as to constitute a potential liability to the City.
I have discussed the matter with Glenn Cook, and he indicated that it would cost
approximately $100,000 to replace the bridges. Federal and State bridge funding
is available at about a 75%(State/Federal ) - 25%(City) split. This would not
include engineering, approach work or guardrails. Mr. Cook indicated that it would
cost approximately $10,000 in engineering fees to prepare an application, which
would include most of the plans and specification work, for Federal or State funding.
Mr. Cook and I will inspect the bridges on Friday morning, and will make recommenda-
tions as to remedial action which would mitigate the liability.
Larr hompson
City Administrator
LT/mh
cc: Bill Hince
Glenn Cook
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325 OAK STREET • FARMINGTON, MINNESOTA 55024 • 463-7111 (Area Code 612)
May 8, 1984
Lyle Yetzer
22145 Chippendale Ave.
Farmington, MN 55024
Dear Mr. Yetzer,
The City Council considered the staff proposal to split the costs of a
survey to your property 50/50. The City Council agreed to authorize a
survey, and if it were found that the City is substantially draining
surface water -across your property, the City will correct the problem,
and pay 100% of the survey costs. If however, it is discovered that the
water is draining substantially within the easement, you will agree to
pay for 100% of the survey cost.
If this agreement is acceptable, please contact me.
Sincerely,
Lar hompson
City Administrator
LT/mh
cc: file t/
, ., AGENDA REQUEST FORM
ITEM NO. / NO
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NAME: Larry Thompson
DEPARTMENT: Administration
DATE: April 30, 1984
MEETING DATE: May 7, 1984
CATEGORY: Miscellaneous
SUBJECT: Survey - Yetzer property
EXPLANATION: Consider sharing the cost of a survey with Lyle Yetzer
to determine surface water drainage easement.
REFERENCE MATERIALS/RESPONSIBILITY: Memo - Larry Thompson
REFERRED TO: (NAME) DEPARTMENT:
Larry Thompson Administration
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325 OAK STREET • FARMINGTON, MINNESOTA 55024 • 463-7111 (Area Code 612)
April 23, 1984
Lyle Yetzer
22145 Chippendale Ave.
Farmington, MN 55024
Dear Mr. Yetzer,
As per previous discussions, it is your contention that the City is presently
draining surface water across the northern portion of your property without
proper easements. City staff maintains that the water is being drained along
the May Street easement, which is presently unimproved. In order for the con-
flict to be resolved, the property lines should be staked by a registered sur-
veyor to determine the boundaries. I have discussed this matter with the City
Engineer, and the estimated cost of the staking would be approximately $250.00.
I will present the matter to the City Council at the May 7, 1984 regular meeting,
with a recommendation to split the cost of the survey 50/50. Would you please
contact me as to your reaction to such a proposal .
Sincerely,
Lar , hompson
City Administrator
LT/mh
cc: Mayor and Councilmembers
Glenn Cook
file
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nf AGENDA REQUEST FORM 4eld
ITEM NO. 14!7
NAME: Larry Thompson
DEPARTMENT: Administration
DATE: May 3, 1984
MEETING DATE: May 7, 1984
CATEGORY: Add on
SUBJECT: Lakeville Radio Report - Proposal
EXPLANATION: Consider proposal from Lakeville for sharing radio costs.
REFERENCE MATERIALS/RESPONSIBILITY: Letter from Mayor Zaun, Explanation, recommendation
Larry Thompson
REFERRED TO: (NAME) DEPARTMENT:
Larry Thompson Administration
Stan Whittingham Police
Bill Hince General Services
Dave Pietsch Fire
SI AUR
MEMO TO: MAYOR AND COUNCILMEMBERS
SUBJECT: LAKEVILLE RADIO REPORT - PROPOSAL
DATE: MAY 4, 1984
Attached please find a copy of a proposal from Mayor Zaun of Lakeville regarding
the financing outlined in the Lakeville Radio report. The proposal can be broken
into two parts: 1) The "buy out" of Farmington's Public Works Channel ; 2) The
joint financing of Lakeville's dispatch center.
1. The critical premise of the proposed emergency dispatch system as outlined in
the Lakeville Radio Report is the transfer of Farmington's public works channel
from UHF to VHF and using the vacated channel for the main emergency dispatch
channel . (Presently it is not feasible to operate the emergency system on a
VHF frequency.) It is critical because the present Public Work's channel is the
only "clear" channel available for this area. If the system outlined in the
radio report is implemented, Farmington must agree to release the channel , and
purchase new VHF equipment.
The report noted since Farmington's Public Works radio equipment was fairly old
and outdated, it would need replacing in the near future. Therefore, the report
assumed that Farmington would pay for the entire cost of changeover. Farmington's
position has been that the present system works, and while repairs or single unit
replacements may be necessary in the future, it would not have to be entirely
scrapped at once. Lakeville has considered this argument and has offered the 78%/4114
split based on population, which would cost the City $3,212. I have discussed thi
matter with Bill Hince and Wayne Henneke, and we agree that this is not an unrea-
sonable offer, based on the age of the system.
2. Lakeville plans to install a new dispatch center and accessory equipment needed
to implement the proposed system. Again, Lakeville's proposal is to share the
costs 78%/W which would cost the City $30,712. Farmington's argument is that
it should pay for only those components which are necessary because it is in-
cluded in the system. The major argument that if the City pays a large portion
of the capital costs, it is in effect locking itself into a long term commit-
ment to Lakeville. It was my recommendation that the capital costs could be
built into the emergency dispatch agreement on an annual basis, rather than a
one time commitment.
RECOMMENDATION
As mentioned previously, the critical decision is if Farmington is willing to give
up the Public Work's channel . Because of the length of time needed to prepare the
plans and specifications for the system, let the bids, and build the equipment,
Lakeville would like to know the City's decision as soon as possible. Approving the
switch would not lock the City into any commitments as to purchasing any new Police
or Fire radios at this time, but would allow Lakeville to proceed with their plans.
Therefore, I would recommend that you accept Lakeville's proposal for the sharing of
the Public Works radio equipment.
Based on the aforementioned arguments, I would further recommend that the City offer
a counter proposal that the City would accept any costs that can be directly attribu-
table to Farmington being included in the system, contingent upon approval of an
emergency dispatch system agreement. If Lakeville wishes to recoup some of the capi-
tal costs for theme dispatch ce ter, it can be negotiated in the emergency dispatch
agreement. -�
arry Thompson, City Administrator
Lakeville CityofLakeville
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8747-208th St. P.O. Box#M Lakeville, Minnesota 55044-8012 (612)469-4431
Mayor:
Duane Zaun
Council Members:
Pat Harvey
Betty Sindt
Bob Nelson
Nancy Enright
May 2, 1984
Honorable Patrick Akin
Mayor
City of Farmington
Farmington City Hall
325 Oak Street
Farmington, MN 55024
Dear Pat:
Pat McGarvey briefed me on the meeting that I missed on Monday. The
contents of that discussion were shared with members of our council at
our Monday work session.
As I understand it, the area of greatest concern is the cost involved in
supplying new radio equipment for your Public Works Department. This
equipment is required, as the radio frequency they presently use is to
be the primary dispatch frequency for our respective police and fire
departments.
The most logical way to resolve this may be a formula which is based on
population. The April, 1983, figures as supplied by Metro Council show
a population of 16,080 for Lakeville and 4,470 for Farmington, or a
ratio of 78% to 22%. This would mean that Lakeville would be purchasing
78% of the new radio equipment for the Farmington Public Works Depart-
ment. Farmington's cost for the equipment would amount to $3,212 of the
$14,600 total. These items are shown on page 37 of the radio report and
are numbers 15, 16 and 17.
The radio consultant was asked for an opinion as to the impact that
Farmington has on the asterisked items 2, 3, 4, 5, 6, 11 and 13. Using
the formula as that applied to your public works radio results in:
I }
Mayor Pat Akin
May 2, 1984
Page 2
Page 32 Table 10
Item #2) Console $50,000.00
Item #3) Recorder 25,000.00
Item #4) Satellite Receiver 8,000.00
Item #5) Voting System 7,000.00
Item #6) Repeater 8,500.00
Item #7) Back up Base 4,500.00
Item #8) 4 Monitor Receivers 3,000.00
Engineering Fees 19,000.00
$125,000.00*
Page 37 Table 13
Item #15 Base with Repeater $ 5,000.00
Item #16 6 Mobiles 6,600.00
Item #17 Back up Base 3,000.00
$14,600.00*
Table 10 Shared Total $125,000.00* Farmington Share $ 30,712.00 (22X)
Table 13 Shared Total $ 14,600.00* Lakeville Share $108,888.00 (78%)
$139,600.00 $139,600.00
In addition to these costs, there will be the consultant costs for
preparation of specifications and supervision of the installation of the
new systems which we propose to share on the 78-22 percentage basis. We
propose to handle the payment by billing Farmington when we are billed
for the radio equipment with payment to be completed within 30 days.
We would need to enter into an appropriate written agreement which our
attorneys can prepare based on the terms outlined in this letter if they
are satisfactory to each city council. I hope this proposal meets with
your approval and that we can move forward in accomplishing this
important project.
Res, - tfully yours,
D =ne Zaun lait4-1/
Mayor
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