HomeMy WebLinkAbout07.02.84 Council Packet AGENDA
COUNCIL MEETING
REGULAR
JULY 2, 1984
1. CALL TO ORDER
2. APPROVE AGENDA
3. APPROVE MINUTES
4. CITIZENS COMMENTS
5. PUBLIC HEARINGS
a. Public Hearing - 7:15 p.m. - Consider Liquor License Transfer -
Dennis Riste
b. Public Hearing - 7:30 p.m. - Consider Preliminary Plat, Terra
Second Addition
c. Request to set a Public Hearing to consider Preliminary Plat -
Dakota County Estates Second Addition
6. PETITIONS, REQUESTS AND COMMUNICATIONS
7. ORDINANCES AND RESOLUTIONS
a. Amend Awning and Canopy Ordinance
8. UNFINISHED BUSINESS
a. Ambulance Service Agreement Update
b. Update - Proposed Fire Hall
c. Emergency Dispatch Service Agreement
d. Receive Quotations - Park and Recreation Tractor
e. Railroad Lease
9. NEW BUSINESS
a. Discuss Sewer Flows/Rates
10. MISCELLANEOUS
a. Notice of Bids - MnDOT Property
b. Comparable Worth
11. CONSENT AGENDA
a. Request to attend school - Computer Symposium, July 24, 25 and 26, 1984
b. Approve plans and specifications - Sealcoating, Order Advertisement of bids.
c. Bills
12. ADJOURN
THE AGENDA IS CLOSED OUT AT NOON ON THE TUESDAY PRECEDING THE MEETING.
MEMO TO: MAYOR AND COUNCILMEMBERS
SUBJECT: AGENDA ITEMS - 7/2/84
DATE: JUNE 28, 1984
5a. Application sent previously. I have received notification in writing.
from the Eagle's Club that they do not wish to continue with the second
half of the liquor license.
b. Information enclosed.
c. Information enclosed. Hearing should be set for July 16, 1984 at 7:30 P.M.
7a. Memo enclosed and ordinance enclosed.
8a. Memo enclosed.
b. I will be meeting with Tom Dunwell and members of the building committee
later this afternoon. I will submit an update on Friday.
c. City staff has received copies of the proposed dispatch agreement, which
calls for a split of dispatching costs on a population basis, and to pay
for the shared equipment over a ten year period. The City has just re-
ceived the cost estimate from Lakeville today and is presently requesting
additional information so the estimated costs to Farmington can be pre-
sented. I will submit a full report on Friday.
d. Quotes enclosed.
e. Memo enclosed.
9a. Memo enclosed.
10a. Memo enclosed.
b. Memo enclosed.
lla. Request enclosed.
b. Memo enclosed.
c. Bills enclosed.
Lar Thompson
City Administrator
LT/mh
AGENDA REQUEST FORM
ITEM NO.
NAME: Larry Thompson
DEPARTMENT: Administration
DATE: June 19, 1984
MEETING DATE: July 2, 1984
CATEGORY: Unfinished Business
SUBJECT: Ambulance Service Agreement Update
EXPLANATION: Self Explanatory
•
REFERENCE MATERIALS/RESPONSIBILITY: Update - Larry Thompson
REFERRED TO: (NAME) DEPARTMENT:
Larry Thompson Administration
Stan Whittingham Police
Dave Pietsch Fire
11111
SIGN'TUr
0
MEMO TO: MAYOR AND COUNCILMEMBERS
SUBJECT: AMBULANCE SERVICE CONTRACT
DATE: JUNE 28, 1984
Enclosed please find a draft copy of an Ambulance Service Agreement which would
extend the present Ambulance Service Agreement until December 31, 1934 at the
present rate. The proposed extension was verbally agreed to in a meeting between
Dick Asleson of Apple Valley and representatives of Apple Valley.
The status of the negotiations between Divine Redeemer and the 12 Dakota County
cities has been summarized in a letter from Mr. Asleson to Divine Redeemer, which
was copied to you under separate cover.
I would recommend that the City Council approve the extension as presented. Mr.
Asleson has indicated that he would attend the July 16, 1984 Council meeting to
further discuss the matter if requested.
Larr hompson
City Administrator
LT/mh
cc: file - Ambulance Service Contract
x
AMBULANCE SERVICE AGREEMENT
This AGREEMENT, made and entered into effective the first day of October,
1984, by and between the Cities of Farmington, Lakeville, and Apple Valley,
hereinafter referred to as "Cities" and Divine Redeemer Memorial Hospital,
hereinafter referred to as "Hospital".
WHEREAS, the Hospital and the Cities together with the city of Burnsville
are parties to an Ambulance Service Agreement having an effective date of
January 1, 1950, and a termination date of September 30, 1984, said Agreement
being incorporated herein by reference, and
WHEREAS, the City of Burnsville has advised that effective October 1, 1984,
it no longer requires the services of the Hospital pursuant to the Agreement,
and
WHEREAS, the Hospital has offered to the Cities to extend the 1980 Ambul—
ance Service Agreement through December -31, 1984, under its same terms and con
ditions, except it does not propose service to the City of Burnsville and it
proposes to furnish to the Cities one (1) fully equipped and staffed paramedic
ambulance to be located at Apple Valley Fire Station No. 1.
MOW, THEREFORE, in consideration of mutual covenants, agreements and mat—
ters set forth herein, the parties hereto agree as follows:
1. Except as modified by this Agreement, all provisions of the Ambulance
Service Agreement involving the parties hereto shall remain in full force and
effect through December 31, 1984.
2. The Hospital shall not provide ambulance service within the City of
Burnsville, except to respond to requests from the City of Burnsville for
"Mutual Aid".
3. The Hospital, for providing ambulance service to the Cities, shall
furnish and fully staff one (1) paramedic ambulance and station the ambulance at
Apple Valley Fire Station No. 1. This ambulance shall hereinafter be referred
to as the South Ambulance.
4. The Hospital may use the South Ambulance to respond to emergency calls
in Dakota County and, in the event that the South Ambulance is not available for
response for any reason, the Hospital shall respond to calls in the Cities with
any other ambulance under its control , to the maximum extent possible at the
time of the call. D JUN 2 6 1984
5. That in consideration o t1'!: service provided by the Hospital, the
Cities agree to pay the Hospital the sum of $.4375 per capita for the three (3)
month period ($1.95 per capita annual rate). The sums payable are: Apple
Valley — $11,841.38, Farmington — $2,179.13, and Lakeville — $7,839.00 The
sums payable by the Cities shall be paid in monthly installments. ci
O /j ER
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APPROVED by Divine Redeemer Memorial Hospital this day of
1984.
By
And
APPROVED by each City as shown:
DATE OF COUNCIL
APPROVAL
CITY OF FARMINGTON
By and
Patrick Akin, Mayor Larry Thompson, City Clerk
CITY OF APPLE VALLEY
•
By and
W. E. Branning, Mayor Richard G. Asleson, City Clerk
CITY OF LAKEVILLE
By and
Duane R. Zaun, Mayor Patrick E. McGarvey, City Clerk
DRAFT JUN 2 6 1384
AGENDA REQUEST FORM
ITEM NO. g I2)
NAME: Larry Thompson -'
DEPARTMENT: Administration/Fire Department
DATE: June 9, 1984
MEETING DATE: July 2, 1984
CATEGORY: Unfinished Business
SUBJECT: Update - Proposed Fire Hall
EXPLANATION: Self Explanatory
•
REFERENCE MATERIALS/RESPONSIBILITY: Reference Materials - Larry Thompson
REFERRED TO: (NAME) DEPARTMENT:
Larry Thompson Administration
Dave Pietsch Fire
SIGNATUIl„
MEMO TO: MAYOR AND COUNCILMEMBERS
SUBJECT: PROPOSED FIRE HALL
DATE: JUNE 29, 1984
Tom Dunwell has completeed the revised fire hall plans and cost estimates. The
revised plan is similar in design to the original plan, but scaled down to 8,400
square feet. The estimated construction cost of the building would be approxi-
mately $408,000. The estimate also includes $38,000 of alternates which would be
deleted from the bids and completed at a future date if the bids would come in
higher than expected. These items include such things as painting, kitchen cabi-
netry, landscaping and finishing costs.
The City can inform the County Auditor that a referendum will be held this November
and if given the authority plan to levy for the bonds during 1984. If the County
Auditor agrees to this,- the City would begin collecting the levy on the bonds
during 1985 and would only incur a half year of capitalized interest cost (approxi-
mately $24,000) .
•
The revised plans are available at the Clerk's office if you wish to review them.
Tom Dunwell will be present at the meeting Monday night to discuss this matter.
Lar hompson
Cit Administrator
LT/mh
cc: Dave Pietsch
file - Proposed Fire Hall
I � I
-4
LEASE NO. 83126
ASSIGNMENT AND ACCEPTANCE
•FOR VALUE RECEIVED FARM SERVICE COOP, hereinafter called
"Assignor," does hereby sell, transfer and assign to CITY OF FARMINGTON
of Farmington, Minnesota, hereinafter called "Assignee", all Assignor's
right, title and interest in and to that certain Lease No. 83126,
bearing date November 13, 1979, whereby CHICAGO, MILWAUKEE, ST. PAUL AND
PACIFIC RAILROAD COMPANY, or its predecessors, leased,
demised and let
unto the Assignor a portion of its property at Farmington, Minnesota as
more particularly described in said lease, the said Assignee and
Assignor hereby acknowledge that they have prorated rental and tax
payments due under the provisions of said lease as of the leffective date
e
of this assignment and Assignee hereby agrees to pay
assessments accruing during the tax year in which this assignment takes
place and subsequent years and the said Assignee hereby covenanting and
agreeing to be bound by all conditions and to perform all covenants and
agreements therein contained. This assignment is made subject to the
written consent of the Chicago, Milwaukee, St. Paul and Pacific Railroad
Company thereto.
The effective date of this assignment and acceptance is July 2. 1984
DATED at Farmington this 10th day of July, 1984
FARM SERVICE COOP
ATTEST:
Ali4;Fr- (Lt4.-4%, By �
;22.%//7,/
Secretary
Pr- - sent
CITY OF FARMINGTON
ATTEST: / "
' I
By 1L�-
' / C ty /'erk Mayor
CONSENT TO ASSIGNMENT
RICHARD B. OGILVIE, as Trustee of the property of the CHICAGO,
MILWAUKEE, ST. PAUL AND PACIFIC RAILROAD COMPANY, Debtor, hereby
consents to the assignment of the foregoing lease to MAIN agreement
ELEVATOR, INC. upon the express condition that every covenant,
kept and
and condition in said lease contained shall be promptly P
performed, and that no further assignment of said lease or sub-letting
of said premises, or any part thereof, shall be made without its written
consent first had thereto.
DATED at Chicago, Illinois this
RICHARD B. OGILVIE, as Trustee of the property of
CHICAGO, MILWAUKEE, ST. PAUL AND PACIFIC RAILROAD COMPANY, Debtor
By
Witness Asst. Vice President
• Ij
1
•
71
RESOLUTION NO. R40-84
APPROVING AN ASSIGNMENT AND ACCEPTANCE AGREEMENT FOR
LEASE NO. 83126
Pursuant to due call and notice thereof, a regular meeting of the City Council of
the City of Farmington, Minnesota, was held in the Civic Center of said City on
the 2nd day of July, 1984 at 7:00 P.M.
The following members were present: Cook, Kelly, Orr, Sprute.
The following members were absent: Akin.
Member Sprute introduced and Member Kelly seconded the following resolution:
WHEREAS, there presently exists a lease No. 83126 (the Lease) between Farm Service
Coop and the Chicago, Milwaukee, St. Paul and Pacific Railroad Company (the Railroad)
for a parcel of land located along Second Street between Elm and Oak Streets; and
WHEREAS, the City of Farmington wishes to lease the property for the purpose of estab-
lishing a public parking lot; and
WHEREAS, Farm Service Coop has executed an Assignment and Acceptance Agreement of the
Lease to the City of Farmington; and
WHEREAS, the City Council, has offered a .proposal to the Railroad to enter into a lease
agreement for $200 per year commencing with the current year; and
WHEREAS, the Railroad has indicated that the proposal will not be considered until
the City approves the attached assignment and acceptance agreement.
NOW THEREFORE, BE IT RESOLVED BY THE CITY OF FARMINGTON that the attached agreement
entitled "Lease No. 83126 Assignment and Acceptance" is hereby approved, and the
Mayor and City Clerk are hereby directed to execute said agreement, at a transfer
cost of $200.
BE IT FURTHER RESOLVED that the City of Farmington offers to enter into a similar lease
agreement upon expiration of the existing agreement at a price of $200 per year.
This resolution adopted by recorded vote of the Farmington City Council in open
session this 2nd day of July, 1984.
-Ad" 41111F
Ac ' g Mayor
ir
Attested to this Aril day of 1984.
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SEAL
AGENDA REQUEST FORM
ITEM NO. qe..
NAME: Larry Thompson
DEPARTMENT: Administration
DATE: June 26, 1984
MEETING DATE: July 2, 1984
CATEGORY: Unfinished Business
SUBJECT: Railroad Lease
EXPLANATION: Update on action necessary to secure Railroad lease.
•
REFERENCE MATERIALS/RESPONSIBILITY: Reference materials - Larry Thompson and
Wayne Henneke
REFERRED TO: (NAME) DEPARTMENT:
Larry Thompson Administration
Wayne Henneke Finance
SGNTU
•
MEMO TO: MAYOR AND COUNCILMEMBERS
SUBJECT: RAILROAD LEASE
DATE: JUNE 21, 1984
Attached, please find a memo from Wayne Henneke relating to the Railroad
Lease. I concur with Mr. Henneke's recommendation that the City go along
with the railroad's second proposal .
As you may recall , the City Council did offer a proposal for $200 per year
commencing with the current year. The railroad has indicated that the City
must approve the attached assignment and acceptance agreement before they
will consider the offer.
Therefore, I would recommend that the Council adopt the attached resolution
approving the Assignment and Acceptance Agreement.
Lar hompson
City Administrator
LT/mh
cc: file
MEMO TO: LARRY THOMPSON, CITY ADMINISTRATOR
SUBJECT: RAILROAD LEASE
DATE : JUNE 18, 1984
Philip Erickson, Attorney representing Farm Service, stated that Farm Service
quoted a $500 lease assignment purchase price to pay their two year delinquency
on the lease. It is their belief that the Railroad will not convey the lease
to the City until the delinquency is paid. If the railroad will convey the
lease without payment of the delinquent lease payment, Farm Service will not
require any payment.
Mr. R.R. Bruns, manager of leases for the railroad, at first stated payment
of the $400 delinquency is needed before the lease can be conveyed to the City.
I told him that Farm Service informed the City they had no intention of paying
the delinquency. Mr. Bruns stated he could probably convince his boardto
agree to one of the following two proposals:
1) The City pay the $400 delinquency and the lease be conveyed dated the
day of payment.
2) The lease be conveyed to the City in the amount of $200/year commencing
12/1/83.
Mr. Bruns stated if the City goes with the second proposal the $400 would be
turned over to collections to be collected from Farm Service.
It is my recommendation to enter into a lease with the railroad in the amount
of $200/year commencing 12/1/83. I considered the following facts in making
this recommendation:
1) It is more economically feasible -
2) Farm Service has already signed the Assignment and Acceptance of the
lease without a buy out amount stated.
3) It is not the City's responsibility to pay a debt not incurred by the
City.
)1.yx.f i2_
Wayne E. Henneke
Finance Director
WEH/kf
cc: File
AGENDA REQUEST FORM
ITEM NO. / Oo...
.
NAME: Larry Thompson
DEPARTMENT: Administration
DATE: June 20, 1984
MEETING DATE: July 2, 1984
CATEGORY: Miscellaneous
SUBJECT: Notice of Bids - MnDOT Property
EXPLANATION: MnDOT is accepting bids on the maintenance • . ' City
REFERENCE MATERIALS/RESPONSIBILITY: Reference materials - Administration
REFERRED TO: (NAME) DEPARTMENT:
Larry Thompson Administration
Bill Hince General Services
Jim Bell Park and Recreation
SIGN TU
MEMO TO: MAYOR AND COUNCILMEMBERS
SUBJECT: NOTICE OF BIDS - MnDOT PROPERTY
DATE: JUNE 28, 1984
The Minnesota Department of Transportation is receiving bids on the Maintenance
Storage Facility until July 10, 1984. No minimum bid has been set.
If the Council desires, a bid could be submitted, but that amount would be con-
sidered public information.
This item has been placed on the agenda for your consideration.
•
Larr ompson
Cit dministrator
LT/mh
cc: file - MnDOT Maintenance Storage
STATE O'F MINNESLTA EX H-212
DEPARTMENT OF 'TRANSPORTATION COUNTY OF DAKOTA
OFFICE OF RIGHT OF WAY OPERATIONS Maintenance Storage
ST. PAUL, MINNESOTA 55155 Site No. B91105 at
TEL. ( 612) 296-3226 Farmington
APPROX. 20,250 Sq.Ft.
JUN 2 0 1984
BID FORM FOR SALE OF LAND
See attached EXHIBIT A for the legal description of the land being advertised for sale.
Sealed bids must be received in the Office of Right of Way Operations, Room 511, State
Transportation Building, St. Paul, Minnesota, 55155, not later than 2:30 P.M. on
JULY 10, 1984 at which time bids will be publicly opened and read aloud.
All bidders are expected to inspect the real estate and inform themselves of existing
conditions.
The State of Minnesota cannot furnish an abstract of title to the above described
real estate.
The Commissioner of Transportation reserves the right to reject any or all bids and to
waive informalities therein. As provided by statute a bid containing an alteration or
erasure of any price contained in the bid which is used in determining the highest
responsible bid shall be rejected, unless the alteration or erasure is crossed out and
the correction thereof printed in ink or typewritten adjacent thereto and initialed in
ink by the person signing the bid. Bids made in pencil will be rejected.
Bids may not be withdrawn within 20 days following the scheduled bid opening.
After approval by the Commissioner, conveyance will bemade by quit claim deed to the
highest responsible bidder upon full payment of the bid price, which-antount must be
paid within 45 days after acceptance of bid.
Bid security of 10% of the bid in the form of a CERTIFIED CHECK, CASHIER'S CHECK or
MONEY ORDER must accompany all bids. After the bid opening the bid securities will
be returned to all unsuccessful bidders.
ENCLOSED HEREWITH IS BID SECURITY IN THE FORM OF (CERTIFIED CHECK, CASHIER'S CHECK
or MONEY ORDER) PAYABLE TO "COMMISSIONER OF TRANSPORTATION"
IN THE SUM OF WHICH IS 107. OF THE BID PRICE. (Personal
checks or cash will not be accepted and will cause bid to be rejected. )
In response to the terms herein specified, the undersigned, if award is tendered,
agrees to purchase the land described on Exhibit A for the bid price quoted below.
Amount of Bid $
Signature of Bidder Date •
Address of Bidder Telephone
Bidders are requested to submit bids in the green envelope provided in order that the
bids may be properly identified. Enclose all of the following in green envelope:
( 1) This sheet, signed, with amount of bid shown,
(2) Non-collusion affidavit, signed and notarized,
(3) Bid security.
Mn/DOT 21297 (1-77)
NON-COLLUSION AFFIDAVIT
State Project No.
Federal Project No.
STATE OF MINNESOTA )
) ss
COUNTY OF )
I , being
(Name of person signing this affidavit)
first duly sworn, do depose and say:
(1) that I am the authorized representative of
(Name of individual, partnership or corporation submitting this proposal)
and that I have the authority to make this affidavit for and on behalf of said
bidder;
(2) that, in connection with this proposal, the said bidder has not either
directly or indirectly entered into any agreement, participated in any collusion
or otherwise taken any action in restraint of free competitive bidding;
(3) that, to the best of my knowledge and belief, the contents of this
proposal have not been communicated by the bidder or by any of his employees or
agents to any person who is not an employee or agent of the bidder or of the surety
on any bond furnished with the proposal, and will not be communicated to any person
who is not an employee or agent of the bidder or of the said surety prior to the
official opening of the proposal, and
(4) that, I have fully informed myself regarding the accuracy of the state-
ments made in this affidavit.
Signed:
Bidder or his authorized representative
Subscribed and sworn to before me
this day of , 19
Notary Public
My commission expires , 19 _
August 25, 1983
RW00012086E
EXHIBIT "An
DESCRIPTION FOR SALE OF SURPLUS RIGHT OF WAY
Maintenance Storage Site at Farmington
All of Tract A described below:
Tract A. The north 120 feet of Lots 1 , 2 and 3 , Block 30, Town
(now City) of Farmington, according to the plat thereof
on file and of record in the office of the County
Recorder in and for Dakota County, Minnesota, excepting
therefrom the right of way of the Chicago, Milwaukee,
St. Paul and Pacific Railroad Company as now located
and established .
This property is improved with a concrete block 40'x60' maintenance garage,
wood frame 141x20' garage and wood frame 181x29' shed.
OWNER Scale 1 100 ft.
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