Loading...
HomeMy WebLinkAbout10.01.84 Council Packet AGENDA COUNCIL MEETING REGULAR OCTOBER 1, 1984 1. CALL TO ORDER 2. APPROVE AGENDA 3. APPROVE MINUTES a. September 17, 1984 4. CITIZENS COMMENTS 5. PUBLIC HEARINGS a. 7:15 P.M. - Revenue Sharing b. 7:30 P.M. - Fair Hills, Phase II, Assessments 6. PETITIONS, REQUESTS AND COMMUNICATIONS 7. ORDINANCES AND RESOLUTIONS a. Resolution Appointing Election Judges and Precincts b. Resolution Approving Snow Removal on State Highways c. Resolution Approving 1985 Operating Budget and Certifying 1984/85 Levy. 8. UNFINISHED BUSINESS a. Ambulance Service Status Report b. 1984/85 LAWCON Grant Discussion 9. NEW BUSINESS a. Resignation of Officer Ted Dau and Hiring of New Officer b. Trade of 1980 Ford Squad for GMC 4 Wheel Drive Vehicle 10. MISCELLANEOUS a. Administrative Review b. Employment Agreement - Administrator 11. CONSENT AGENDA a. Approve $125,000 G.O. Tax Increment Bonds, Paying Agency Agreement b. Approve Request for Unpaid Leave of Absence - Administration c. Adopt Resolution Authorizing Execution of Trust Agreement with ICMA Retirement Corp. d. MEED Agreement Amendment e. Approve Capital Outlay Request and Budget Adjustment - Police Dept. f. Approve Payment of the Bills. 12. ADJOURN 13. ADD ON a. Request Authorization to. Attend: Seminar-- Building Inspector THE AGENDA IS CLOSED OUT AT NOON ON THE TUESDAY PRECEDING THE MEETING MEMO TO: MAYOR AND COUNCILMEMBERS SUBJECT: AGENDA ITEMS - OCTOBER 1, 1984 DATE: SEPTEMBER 28, 1984 5a. Memo enclosed. b. Memo and map enclosed. 7a. Proposed resolution enclosed. b. Proposed resolution enclosed. c. Proposed resolution and memo enclosed. 8a. Memo enclosed. b. Memos and resolution enclosed. 9a. Memo and recommendation enclosed. b. Request and recommendation enclosed. 10a. Jerry Gorgos has compiled the results of the review and will submit them. b. Memo and agreement enclosed. lla. Memo enclosed. b. Request and recommendation enclosed. c. Memo and resolution enclosed. d. Agreement and explanation enclosed. e. Request and budget adjustment enclosed. f. Copy enclosed. 13a. Request enclosed. Lar hompson.. City Administrator LT/mh Ir S ,, i A AGENDA REQUEST FORM ITEM NO._ C__ NAME: Larry Thompson DEPARTMENT: Administration DATE: September 24, 1984 MEETING DATE: October 1, 1984 CATEGORY: Unfinished Business SUBJECT: Ambulance Service Status Report EXPLANATION: Self Explanatory REFERENCE MATERIALS/RESPONSIBILITY: Update - Larry Thompson REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration )01' 4g°17.--4.--------. SIGNAT MEMO TO: MAYOR AND COUNCILMEMBERS SUBJECT: AMBULANCE SERVICE AGREEMENT DATE: SEPTEMBER 27, 1984 The Burnsville City Council considered the Ambulance Service Proposal by the City of Apple Valley during its regular meeting on September 25, 1984. A sampling of concerns raised were as follows: 1) No official statement from Divine Redeemer as to the status of the West Lakeville area; 2) If Farmington has always had poor response times, why the concern now over west Lakeville; 3) Burnsville Fire Department wanted more input. Based on these and other concerns, the Burnsville City Council did not take any action on the matter at this time. Dick Asleson informed me that Divine Redeemer would be issuing a state- ment later this week indicating that it would continue to operate two ambulances in the three cities for 30 days, and one ambulance for an additional 30 days. I will forward this statement once it is received. Lar hompson Cit Administrator LT/mh cc: Gretchen Dahlen file `�: i' i '.�` SEP 2 8 1984 ,d Ii . r n ,F.;•• _L r t r�44 . I 00000BOO �I—�m m o m 1 ISI 000oo o ( r__'_'1�f i—_1_ X71 DIVI\E REDEEVE ? CCS'{ C= ' ._Y VEVORIAL HOSPITAL September 26, 1984 Mr. Richard G. Asleson City Administrator City of Apple Valley 14200 Cedar Avenue Apple Valley, MN 55124 Dear Dick: Please accept this letter as an addendum to my letter to you dated September 24, 1984. As explained to you and others who were present at the August 2, 1984 meeting at your City Hall, Divine Redeemer will not enter a contract with Apple Valley, Lakeville, and Farmington that provides for only one ambulance to serve the entire geographic area of the three cities. We will, however, work with you on a one ambulance contract provided that something can be worked out where Burnsville would serve part of Lakeville - generally described in your "Ambulance Operation Plan", dated August 30, 1984. Sincerely, c'—. ... 14.1?—._,-- -- Eric Pousard Assistant Administrator jl c: "La ` y Thompson, City Administrator, Farmington Patrick McGarvey, Administrator, Lakeville James Spore, Administrator, Burnsville 724 Nineteenth Avenue North • South St. Paul, Minnesota 55075 • (612) 450-4500 b , 1 'fie $ = 1�I= m m ® / hSEP 2 7 v ''-1 r ^r °,1„------ It LSC a I 1984 .l I I I D. Iii. e DTVI\E REDEEMER �� r �—_jCit� VEVORIAL '�OSITAL �NFO`��t� COPY ON-3 September 24, 1984 Mr. Richard G. Asleson City Administrator City of Apple Valey 14200 Cedar Avenue South Apple Valley, MN 55124 Dear Dick: In response to your request for a written statement concerning the hospitals position on ambulance coverage for the cities of Apple Valley, Farmington and Lakeville after the expiration of the current contract on October 1, 1984, our position is as follows. Assuming that a new contract is not agreed upon, Divine Redeemer Ambulance will continue to provide coverage for the cities of Apple Valley, Farmington and Lakeville, with two paramedic ambulances from October 1, 1984 to November 1, 1984. From November 1, 1984 through November 30, 1984, Divine Redeemer Ambulance will provide one paramedic ambulance to cover these three cities; after November 30, 1984, no paramedic ambulance service will be based in the three cities of Apple Valley, Farmington or Lakeville. In the event that a new ambulance subsidy contract is agreed upon, the subsidy will be retroactive to October 1, 1984, at the newly agreed upon subsidy rate for the ambulance coverage provided. If you have any questions, please let me know. I am looking forward to working with you on the new contract. Sincerely, ,-..,-._...:-- 432.„.... " Eric Pousard Assistant Administrator ii c: Larry Thompson, City Administrator, Farmington Patrick McGarvey, Administrator, Lakeville James Spore, Administrator, Burnsville 724 Nineteenth Avenue North • South St. Paul, Minnesota 55075 • (612) 450-4500 AGENDA REQUEST FORM ITEM NO. (--/h) NAME: Stan V. Whittingham DEPARTMENT: Police DATE: 9-24-84 MEETING DATE: 10-1-84 CATEGORY: New Business SUBJECT: Vehicle Transfer EXPLANATION: Trade old 1980 Ford squad car for GMC 4-wheel Drive Vehicle REFERENCE MATERIALS/RESPONSIBILITY: ' See attached memo REFERRED TO: (NAME) DEPARTMENT: Larry Thompson City Administrator Wayne Henneke Finance Director GNATURE MEMO TO: MAYOR AND COUNCILMEMBERS SUBJECT: TRADE OF 1980 SQUAD CAR FOR GMC 4 WHEEL DRIVE VEHICLE DATE: SEPTEMBER 27, 1984 I have reviewed Chief Whittingham's memo regarding the Police Vehicles and would like to offer the following comments. 1. I concur with Chief Whittingham's recommendation to continue with a three car rotation, given the fact that squads do break down periodically and two vehicles would not give sufficient backup. The City is in essence not increasing mileage by utilizing 3 squads, but providing additional "inventory" for breakdowns, police depart- ment administrative travel , court travel , etc. 2. Based on the history of departmental mileage, I believe the 36 month rotation is sound. The cost of operating the vehicles in- creases sharply once 75,000 miles is reached. Again, I would like to point out that the number of vehicles would not have a significant impact on mileage. If mileage is to be reduced, policy must be changed (e.g. types of calls to respond to, limited partrol , etc. ) 3. While I have not been completely convinced of the need for a 4 wheel drive vehicle, it appears that this would be an excellent opportunity to "experiment" with such a unit. As noted in Chief Whittingham's memo, the matter has been discussed by the Council , but was ruled out because of the costs involved. I am often leery of free or inexpensive equipment that tends to become an expensive and necessary item once the original item has worn out. Therefore, I feel that it must be clearly understood that this is an experimental unit. As a further note, it is my intention to include discussion papers of this nature regarding future capital outlay purchases during next year's capital improvement program cycle. This item has been placed on the October 1, 1984 agenda for discussion. tr-14° Larr ompson City dministrator LT/mh cc: Stan Whittingham file MEMO TO : Mayor and Members of the Farmington City Council SUBJECT : Trade 1980 Squad Car for GMC 4-wheel Drive Vehicle DATE : September 24 , 1984 THRU : Larry Thompson, City Administrator During the Council discussions regarding the purchasing of a squad car during 1983 , and during the discussion and approval of the Heavy Snow- fall Emergency Procedure Policy for the Police , Fire, and General Services Departments , the council indicated that the city might consider the police department purchasing a 4-wheel drive unit. While looking into the feasibility of the police department purchasing a 4-wheel drive vehicle , concern was expressed during a council meeting in July , 1984 , as to whether or not the police department could get by with just two patrol cars rather than the three currently in the depart- ment. Because of the City of Farmington adopting a Capital Improvement Progre' (C. I . P. ) in 1984 , the following information will attempt to address the needs of the Farmington Police Department regarding future police vehicle purchases . BACKGROUND INFORMATION Since January 1 , 1979 , the police department has had the following patrol units . Year/Vehicle Ending Mileage Comments 1 ) 76 Ford 14 , 557 Out of service on June, 1979 2) 74 Ford 93, 811 Out of service on March , 1980 3) 78 Ford 137, 487 Out of service on August, 1981 4 ) 79 Ford 105, 369 * Still in service 5) 80 Ford 114 , 904 * Trade Vehicle 6) 81 Ford 99, 881 * Still in service 7) 84 Ford 4 , 517 * Still in service *Mileage as of Sept. 1 , 1984 During the fiscal years of 1975, 1977 , 1982 and 1983, the city did not purchase replacement vehicles for the police department. Because of non-replacement of vehicles , this has necessitated extending the life expectancy of the current vehicles used by the police department , which in turn extends the mileage well over 100, 000 per unit. Memo : Council September 14 , 1984 Page 2 August 11 , 1983, I had addressed the City Council regarding budget adjustment for squad repairs at which time it was estimated that for 1983, our repair costs would be projected out to $8, 294. 32. The actual for 1983, came out at $7, 567. 45 for all three squads for approxi- mately 110 per mile of maintenance cost to operate the units . During 1984 , up until the time that the new 1984 squad was put into service , the police department has spent $5 , 759. 40, on repairs to equipment or approximately 190 per mile for repair of the three units. Based on a five year historical data of miles driven by the police department , the average is approximately 76 , 000 miles per year for all units. The 76, 000 miles per year will be used as the base figure to discuss two vehicle versus three vehicle rotation in a 24, 36 or 42 month cycle. Records available indicate the approximate cost, per mile, for repairs on the following mileage. 0 - 25, 000 3-4 cents per mile 25, 000 - 50, 000 6-8 cents per mile 50, 000 - 75, 000 10-12 cents per mile 75, 000 - 100, 000 14-16 cents per mile 100, 000 + 18 cents or over per mile TWO SQUAD ROTATION (See Chart 1 ) On a two squad rotation , one squad would be rotated once every 24 months or approximately 76, 000 miles . This would be about a 38, 000 mile per year , per squad or 3100 miles per month per squad average miles driven. Based on the above cost per mile to repair in a course of a two year period , per unit, the department would spend around $5700. per two year period to keep the vehicles in repairs. The first year cost would be approximately $1750. and the second year would be approximately $4000. Because this would be a two car rotation, the police dpeartment would need approximately $5700 per year, just for vehicle maintenance cost. If the police department only maintained two vehicles , the following scenarios are a possibility. 1 . When squad in for repairs , one vehicle available for calls. Officer required to appear in court, sign a complaint , or attend required training , or attend meetings would be required to use his own personal vehicle, at which time mileage would be paid. * Memo : Council Page 3 September 14 , 1984 2 . Both units in for repair , no backup unit to respond to calls. 3. One squad in for repairs , the other available for calls. During peak activity hours of the day , two officers are on duty. In this scenario , both officers would be in one squad car. Under this condition , it would not utilize the man- power resource to it ' s fullest capabilities , in that manpower costs per hour are more expensive than purchase in operating of a squad vehicle. Also this would reduce productivity by one-half with two officers in one squad. Based on $11 , 000 new vehicle price tag and because of the mileage put on in a 24 month period, that same vehicle , at the end of 24 months would be worth , at the most , $5, 000. THREE VEHICLE ROTATION Since 1974 , the Farmington Police Department has operated with a three vehicle system, up to this writing. In June , 1982 , I initiated steps in order to get vehicles into a rotation system, whereas the most amount of miles over the longest period of time , at the least operating cost , could be achieved. From 1974 , to 1982 , the department has operated as follows : New squad was purchased and driven by all six members of the department until the vehilce reached between 50, 000 and 60 , 000 miles. This would normally occur within a year to 14 month period. At the 50, 000 or 60, 000 mile mark the vehicle then became a secondary patrol unit used by the second officer on duty. Again , the city had purchased another new squad and that would be driven by all six officers until it achieved 50, 000 to 60, 000 mile mark. In June , 1982 , I initiated a program in which , two patrolmen were assigned one squad car, each, and the Sgt. and Chief assigned the third vehicle. In a three squad rotation , at 36 months , the average would be approximately 25 , 000 miles per year , per squad , for an average of 2100 miles per month per squad. Because of available data , and by the nature of their duties and responsibilities , a patrolman drives an average of 12 , 500 miles per year, the Sgt. approximately 10, 000 miles per year and the Chief, 7500 miles per year, for an accumulated total of approximately 67, 500 miles annually by all members of this department. I do not have enough avail- able data at this time to give an average miles driven per year by the part-time officers. Based on the available data , it is my intent to have two officers drive one squad for two years or 50, 000 miles. At which time, the Sgt. and Chief would drive that vehicle for a period of 12 to 16 months , bringing the mileage of that squad close to 70, 000 miles. • Memo : Council September 24 , 1984 Page 4 Based on the above formula for repair costs per mile , the cost per year would be around $4 , 000 for three vehicles as compared to the $5 , 700 per year for two vehicle rotation. A vehicle purchased for approximately $11 , 000, driven for 36 months , instead of 24 months , with approximately the same mileage , would have in the neighborhood of a resole value of $6, 000 per unit as compared to $5 , 000. for a two year rotation vehicle. Based on available data , a three vehicle three year rotation program is economically more feasible than a two vehicle two year rotation program. THREE VEHICLE ROTATION WITH FOUR WHEEL DRIVE UNIT AS BACKUP At the council ' s direction , the police department has looked into the feasibility of purchasing a 4-wheel drive unit as a backup to the three squad car system. There are numerous times throughout the year that a 4-wheel drive unit can be utilized by the police department. They are as follows : 1 . Heavy snow conditions during the winter months. 2. Wet or extremely muddy roads during the spring and fall . 3. Special events 4. Stake-out details 5. Transporting equipment and personnel to the range To justify to the City Council an expenditure of $14 , 000 to $15, 000 for a 4-wheel drive unit would not be in the best interest to the city or to the police department as to the total time that the vehicle would be utilized. The police department has the opportunity as of this writing , to trade even up one of our old squad cars , with approximately 120, 000 miles on it for a. 1975 GMC 4-wheel drive un&t with approximately 62 , 000 miles on it. In comparing strictly the NADA auto resale book value of the two vehicles , the old squad would be worth $2300, the 4-wheel drive unit would be worth $3400. After having several automotive people review both vehicles , it is the opinion that the police department would come out ahead on the trade. The cost to the city would be very nominal , since the only cost '` Memo : Council September 24 , 1984 Page 5 at this time incurred , would be for title transfer of approximately $10 , insurance for the vehicle which would run approximately $378. per year for the type of service the vehicle would be used for and the cost to repaint the vehicle to our department blue would be only for the paint itself. Dakota County Vo-Tech Automotive Body Shop would do the painting at no charge other than for materials . Since this type of opportunity does not prevail itself to the police department that often , I am requesting the City Council to consider this request , to acquire a 4-wheel drive vehicle for the polcie department. If you have any questions or comments , please feel free to contact the undersigned. Stan V. Whittingham Chief of Police SVW/mw CO v3 O O O O O O O O O O O 0 O • 1979 x a XI 1980 1981 1982 1983 - • 1984 v` 1985 1986 1987 N ' O1 O 3 O 0 0 1988 H. < to r 13ID• IJtD N3 CI) CCD N y W y 03 3 0) (11 LO - O D. .n OO OO C O C C) XI 1989 a3wa3 0) r w c+ m r w CD to O to 3 to13 r1 to 1990 3 O �c • to m a �i