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HomeMy WebLinkAbout11.19.84 Council Packet AGENDA COUNCIL MEETING REGULAR NOVEMBER 19, 1984 1. CALL TO ORDER 2. APPROVE AGENDA 3. APPROVE MINUTES a. November 5, 1984 b. November 7, 1984 4. CITIZENS COMMENTS 5. PUBLIC HEARINGS a. Set Public Hearing - Consider Liquor License Applications b. Set Public Hearing - Consider List of Delinquent Municipal Services 6. PETITIONS, REQUESTS AND COMMUNICATIONS a. Resignation of Eugene "Babe" Kuchera from HRA b. Lake Marion Outlet Control c. Proposed Amendment to County Solid Waste Ordinance 7. ORDINANCES AND RESOLUTIONS a. Amending 1984/85 Tax Levy 8. UNFINISHED BUSINESS a. Rental of Garage Space b. Proposed Fire Hall - General Discussion/Directives c. Parkland Acquisition - Kuchera Properties d. Ambulance Service Agreement 9. NEW BUSINESS a. Cops Who Care Program 10. MISCELLANEOUS a. 1985 CDBG Update b. 1985 Board Appointment Process 11. CONSENT AGENDA a. Approve a Resolution Amending Loan Agreement Between Metro Council and City of Farmington. b. Approve Request to Attend School and Conference - Administration c. Approve Payment of the Bills 12. ADJOURN THE AGENDA IS CLOSED OUT AT NOON ON THE TUESDAY PRECEDING THE MEETING. 13. ADD OS a. Personnel Action - William Weierke. MEMO TO: MAYOR AND COUNCILMEMBERS SUBJECT: AGENDA ITEMS - NOVEMBER 19, 1984 DATE: NOVEMBER 16, 1984 5a. Memo, hearing notice enclosed. b. Memo, hearing notice, list enclosed. 6a. Eugene "Babe" Kuchera resigned his position as HRA member during the last meeting. The Council must take action on this matter. Perhaps item 10b can be taken up at this time. b. Glenn Cook is presently reviewing the feasibility report and will be present at the meeting to discuss the matter. c. Memo enclosed. 7a. Memo enclosed. 8a. Memo from Stan Whittingham enclosed. b. Memo enclosed. c. Memo from Jim Bell enclosed. d. Memo enclosed. 9a. Memo from Stan Whittingham enclosed. 10a. Memo enclosed. b. Memo enclosed. lla. Memo enclosed. b. Request enclosed. Please note that I am not requesting any money, (The HRA will be billed) , but felt that the Council should authorize my time off. c. Copy enclosed. d14 L y Thompson City Administrator LT/mh - J AGENDA REQUEST FORM ITEM NO. Com• NAME: Larry Thompson DEPARTMENT: Administration DATE: November 7, 1984 MEETING DATE: November 19, 1984 CATEGORY: Unfinished Business SUBJECT: Rental of Building EXPLANATION: Tabled from last meeting REFERENCE MATERIALS/RESPONSIBILITY: Update - Stan Whittingham REFERRED TO: (NAME) DEPARTMENT: Department Heads SIGNATU' ' MEMO TO: MAYOR AND COUNCILMEMBERS SUBJECT: RENTAL OF GARAGE SPACE DATE: NOVEMBER 16, 1984 In reviewing the proposal to rent the Marschall building for storage, concern was expressed as to whether this would be a long term solution and how it would relate to the vacating of the old Fire Hall . Iwould like to stress that the Marschall building would only be an interim solution, but at present the City's need for storage is urgent. At this time, the demand for storage exceeds City owned space, even after taking into consideration the old fire hall . I would recommend that the City Council approve the lease agreement-for the Marschall building and direct staff to complete an inventory of storage needs, and to begin identifying possible alternatives. Ci1513'i; X Larry Thompson City Administrator cc: Department Heads file • MEMO TO: Mayor and Council SUBJECT: Storage Garages for Various City Departments DATE: November 16, 1984 THRU: Larry Thompson, City Administrator At the November 5th Council Meeting, the Council tabled this item until November 19, 1984, Regular Meeting. Reason for the tabling was to check further regarding rental of the property. This writer has been in contact with Bernard Marschall , owner of the property and a revised rental figure of $360 . per month less utilities was presented to the City. The $360. rental fee represents the taxes paid on this property. Mr. Marschall further stated that he did not have a problem with a short term lease with the City on the property. It is the feeling of the department heads involved in this memo, that this is a temporary solution to a long term prob- lem. The problem as outlined in the memo presented to the Council on November 5th , is that of space needs for equipment , material , and supplies by the various departments . Since the last Council Meeting, a referendum has passed approving the building of a new fire station for the City, and even though this will provide some space in the near future for the Police and Park and Rec departments , it still does not address the problem long term. A possible solution to the problem in the long run would be to look at or into the feasibility of constructing a municipal garage facility to house the needs of the Street and Park and Rec Departments . If there are any questions or comments regarding the above, please feel free to contact any of the listed departments heads . Prepared by: Stan V. Whittingham, Chief of Police cc : B. Hince, J Bell , P. Asher, D. Pietsch POLICE DEPARTMENT N,�Nff411 . V POLICE - City of Farmington N FARMINGTON, MINNESOTA 55024 612-463-8677 STAN V. WHITTINGHAM Chief of Police October 31 , 1984 Department Heads : Please review the attached memo regarding rental of garage space from George Marschall . If you have any changes please get in contact with me before- noon, Friday, November 2, 1984. Stan V. Whittingham Chief of Police ' I Member of DAKOTA COUNTY CHIEF'S ASSOCIATION MEMO TO: Mayor and Council SUBJECT: Rental of Garage Space for Park and Rec , Liquor, Police , Fire and Street Departments DATE : October 26, 1984 THRU : Larry Thompson, City Administrator BACKGROUND Over the last several years , need for space by the above departments has escalated to such a point that a facility is needed to house material and equipment. Currently the city is renting a building on Second and Oak Streets , which was originally used by the Street Department to house various pieces of equipment , such as the street cleaner in the winter months and other equipment used by the street department . Today that same building is being used to house a fire truck, Park and Rec equipment , police department equipment and some of the smaller 1 items for the street department. NEEDS The following is a department by department breakdown of space needs to house various pieces of equipment . Park and Rec Department With the addition of several new pieces of equipment and the need to do work on park equipment during the winter months , the Park Department could use a two bay garage in order to facilitate their needs at this time. Liquor Store The liquor store is in need of storage space to store items which are used seasonally in order to free up liquor storage - - space to buy at a better volume rate . Police The police department , for the last fifteen years has not had garage space for its police vehicles , when not in operation. This has created some undue stress to the police vehicles when not in operation, as a result of the severe weather associated with Minnesota . The storage of large evidence items , such as recovered bicycles , has created a space need to the department . The police department could very easily use a two bay garage for its equipment. Memo : Mayor and Council October 26, 1984 Page 2 Fire The fire department is currently storing a vehicle in the garage originally used by the street department . This piece of equipment could use a one bay garage . Street As a result of the street department storing several pieces of equipment , i .e. such as hotpot and other city departments taking over the space which is currently used by the city garage rental building, the street department is forced to leave equipment outside during the winter months . SPACE AVAILABILITY In trying to find space at a reasonable cost to alleviate the above department problems , several alternatives were looked at. A;'building has become available for rent from George Marschall, owner/operator of Marschall Bus Lines of Farmington. Mr. Marschall is building a new bus garage on Hwy 3 and Willow Street and the facilities at 6th and Walnut will become available, the first of November, 1984. The building which was looked at by various department heads is a six stall heated garage building, which is felt would accommodate the needs of the various departments , except the street department. The rental of the building would be $400 . per month , less utilities . In checking the utility records , the expense was found to run $20. per month to $100. per month depending on the time of the year. RECOMMENDATION It is the recommendation of the department heads that the city look in to entering into a short time contract with George Marschall -to rent the building located at 6th and Walnut Streets for the Park and Rec , Liquor , Police, and Fire Departments , space needs except the street department. Because of the amount of equipment needing storage there would not be enough room in the Marschall building to house all of the departments listed above. Memo : Mayor and Council • October 26, 1984 Page 3 It would be recommended that the city retain the building at 2nd and Oak Streets for the purpose of housing the street department equipment. If there are any questions or concerns regarding this matter, please feel free to contact any of the undersigned. Prepared by: _ Stan V. Whittingham Chief of Police cc : J.Bell, Park & Rec P.Asher, Liquor D. Pietsch , Fire B.Hince, Street , AGENDA REQUEST FORM ITEM NO. B1c7 NAME: Stan V. Whittingham / Jim Bell / Paul Asher / David Pietsch / Bill Hince DEPARTMENT: Police / Park & Rec / Liquor Store / Fire / Public Works DATE: October 16, 1984 MEETING DATE: November 5, 1984 CATEGORY: New Business / Add-on SUBJECT: Rental of Building EXPLANATION: Rental of building for storage purposes for the above departments. REFERENCE MATERIALS/RESPONSIBILITY: Stan V. Whittingham / See attached memo REFERRED TO: (NAME) DEPARTMENT: All Departments SIGNATURE S 1 AGENDA REQUEST FORM 7 ITEM NO. 1! NAME: Larry Thompson DEPARTMENT: Administration DATE: November 7, 1984 MEETING DATE: November 19, 1984 CATEGORY: Unfinished Business SUBJECT: Proposed Fire Hall - General Discussion/Directives EXPLANATION: Give direction to staff/fire hall committee as to the next step. REFERENCE MATERIALS/RESPONSIBILITY: Recommendation - Larry Thompson REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Dave Pietsch Fire I' 47::Ir--------- SI AUR MEMO TO: MAYOR AND COUNCILMEMBERS SUBJECT: PROPOSED FIRE HALL DATE: NOVEMBER 16, 1984 Tom Dunwell and the Fire Department Building Committee will be present to discuss the proposed fire hall and to request direction from the City Council . Attached is a tentative work schedule for your review. Also, Mr. Dunwell has submitted a contract for architectural services for Council consideration. Jerry Gorgos is presently reviewing the agreement, and will give his opinion at the meeting. It has come to my attention that there have been no soil borings done on the proposed fire hall site. I would recommend that the Council order soil borings at some time before the plans and specifications are completed. Glenn Cook will submit cost estimates for the soil borings. Larry ompson City dministrator LT/mh cc: Dave Pietsch file • • BUETOW AND ASSOCIATES, INC. 1.11.11111.11.1111t _ • ARCHITECTS AND ENGINEERS 2345 RICE STREET SUITE 210 ST. PAUL, MINNESOTA 58113 TEL. 812/483-9701 FARMINGTON FIRE STATION Schedule - November 14, 1984 1. Complete Design Development. 11/19/84 12/10/84 2. Owner Review. 12/10/84 12/14/84 3. Construction Documents. 12/17/84 1/28/85 4. Owner Review. 1/28/85 2/1/85 5. Printing and notification to bidders. 2/4/85 2/8/85 1 6. Bidding. 2/11/85 3/6/85 7. Bid tabulation and owner review. 3/7/85 3/11/85 8. Contract negotiation. 3/12/85 3/20/85 9. Construction. 3/25/85 9/27/85 - 10. Occupancy. October 1st, 1985 1 t / , . AGENDA REQUEST FORM ITEM NO. (g(21 NAME: Larry Thompson DEPARTMENT: Administration DATE: November 12, 1984 MEETING DATE: November 19, 1984 CATEGORY: Unfinished Business SUBJECT: Ambulance Service Agreement EXPLANATION: Update on ambulance service agreement negotiations with Divine Redeemer. iF REFERENCE MATERIALS/RESPONSIBILITY: Update - Larry Thompson REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Stan Whittingham Police Gretchen Dahlen Ambulance Advisory Committee - l SIGNAT ' I ' MEMO TO: MAYOR AND COUNCILMEMBERS SUBJECT: AMBULANCE SERVICE AGREEMENT DATE: NOVEMBER 16, 1984 Attached, please find a copy of the proposed ambulance service agreement. The major provisions of the agreement are as follows: 1. Divine Redeemer will provide one fully staffed ambulance to be stationed in Apple Valley, Fire Station #1 or a location designated in writing by the cities and agreeable to Divine Redeemer. 2. The per capita rate will initially be set at $3.32 per capita, but this rate will be adjusted quarterly according to actual revenues and expenditures. 3. The agreement terminates on December 31, 1985, however it may be terminated at any time with 90 days written notice. 4. There is no provision prohibiting Divine Redeemer from responding to any calls within its primary service territory on a first responder basis. 5. The cities agree to pay for serviceprovided from October 1, 1984 to December 31, 1984 under the same provisions that the rate will be adjusted according to actual revenues and expenditures. 6. Divine Redeemer will 'provide dispatching services. The agreement is not exactly what Farmington had hoped for. The cities did, however, get some language which is favorable to the cities. First, it has been the conten- tion of the cities that the $3.32/capita is a result of very conservative estimates, and that the actual per capita figure should be in the $2.50 to $2.60 range. There is language in the contract which allows for an adjustment if the cities assumptions are correct. Second, Divine Redeemer's legal staff indicated that it was legally obligated to respond with the closest vehicle in its service territory. This allows Divine Redeemer to respond to Rosemount with the Apple Valley unit, even though Rosemount will be paying a subsidy rate of $1.25/capita. Third, the cities offered to provide dispatch services to mitigate the cost. Divine Redeemer rejected this offer on the basis that it was necessary to have one central dispatcher for coordination. The contract did allow an opening for Farmington to continue negotiations for moving the unit to the south. This I felt'. was very important. Presently the City is under no legal obligation to pay Divine Redeemer for the ser- vices provided from October 1, 1984 to November 30, 1984. However, since Divine Redeemer was willing to take the chance and provide services to the City without a contract and because there was no negative response from the cities with the offer, I would recommend that the City allow these costs to be built into the contract. In conclusion, I do not believe that the contract is the most favorable for Farmington, but given our options at this time, we do not have a very strong negotiating position. I would recommend that the City Council approve the agreement, and direct staff to t continue reviewing Farmington's ambulance alternatives. Larry Thompson cc: Gretchen Dahlen de Cr'i ' 4A5;,.. ity Administrator Dave Pietsch Stan Whittingham file AGENDA REQUEST FORM ITEM NO. NAME: Stan Whittingham DEPARTMENT: Police DATE: November 12, 1984 MEETING DATE: November 19 , 1984 CATEGORY: New Business SUBJECT: Cops Who Care Program EXPLANATION: Ride home program during Holiday Season as instituted in 1983 with the police department . REFERENCE MATERIALS/RESPONSIBILITY: See attached memo REFERRED TO: (NAME) DEPARTMENT: Wayne Henneke Financial Director Jerry Gorgos City Attorney Larry Thompson City Administrator Stan Whittingham Chief of Police '/�. SIGNATURE . .MEMO TO: Mayor and Council SVJECT: Cops Who Care Program DATE : November 16, 1984 THRU: Larry Thompson , City Administrator This is a request by the police department to the City Council to authorize the department to conduct it 's Cops Who Care Program between the periods of December 7, 1984 through January 1 , 1985. The program originated by Officer Dan Siebenaler , would be operated the same as it was in 1983, with a report submitted to the Council at its first meeting in January, 1985, as to the success of the program. The reason the request is being made at this time , if approved by the council, is to get local coverage in the newspaper prior to the start date of the Cops Who Care Program. Any questions or concerns regarding this program, please feel free to contact me. • Respectfully submitted --.iii tan V. Whittingham, Chief of Police SVW/mw