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HomeMy WebLinkAbout01.21.92 Council Packet AGENDA COUNCIL MEETING REGULAR JANUARY 21, 1992 1. CALL TO ORDER 2. APPROVE AGENDA 3. APPROVE MINUTES a. January 4, 1992 - Special b. January 6, 1992 - Regular 4. CITIZENS COMMENTS 5. PUBLIC HEARINGS a. Set Public Hearing to Consider Vacation of Alley in Block 16, Town of Farmington b. 7:30 P.M. - Preliminary Plat of Nelsen Hills c. Set Public Hearing - Rezone Property from R-2 to B-2 for Lamperts Expansion 6. PETITIONS, REQUESTS AND COMMUNICATIONS a. Approve 1992 Dakota County Legislative Positions b. Discuss Dakota County Estates Mowing Bill 7. ORDINANCES AND RESOLUTIONS a. Authorize Sale and Issuance of Refunding Bonds b. Amending CATV Ordinance - Membership c. Resolution Approving Developers Agreement - Silver Springs 8. UNFINISHED BUSINESS a. Project 91-10 - Middle School/208th Street b. Approve Council By-Law Amendments c. FAU Funding 9. NEW BUSINESS a. Commercial Recycling b. Wetland Protection Ordinance c. Sewer Rehabilitation and Maintenance Project d. 1992 Improvement Projects e. Stormwater Management f. Towing Contract g. Comparable Worth 10. MISCELLANEOUS a. Fire Department By-Law Change b. Set Workshops - Planning Meeting and Joint HRA Meeting c. Appointments to Boards and Commissions 11. CONSENT AGENDA a. Approve Amendment to EDC Joint Powers Agreement b. City Liability Insurance Coverage c. Accept Whispering River Utilities d. GIS Computer Mapping - Update and Payment Request e. Heating and Cooling Service Contract for City Hall f. 1992 Board of Review/Equalization - Set Meeting Date g. New Squad Car h. Capital Outlay Request - Fire i. Approve Payment of the Bills 12. ADJOURN AGENDA REQUEST FORM ITEM NO. (.01b NAME: Larry Thompson DEPARTMENT: Administration DATE: January 8, 1992 MEETING DATE: January 21, 1992 CATEGORY: Petitions, Requests and Communications SUBJECT: Discuss Dakota County Estates Mowing Bill EXPLANATION: Per request of developer Jack Benedict. REFERENCE MATERIAL/RESPONSIBILITY: Request/Response - Tom Kaldunski REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Wayne Henneke Finance Tom Kaldunski Public Works > 5 SIr EVERGREEN INVESTMENTS INCORPORATED Dakota County Estates • 18300 Pilot Knob Road • Farmington, MN 55024 • (612)460-6866 January 15, 1992 To: City of Farmington Administrator Engineer City Council Citizens of Farmington Dear Friends, I write this letter in hopes that common sense and fair play still mean something to all of us. As a taxpayer 1991 saw me and my companies paying a total of $32,465.00 in real estate taxes on property in Farmington. As a longstanding business resident of this community I have never shirked my responsibilites to the community nor my customers; my record and reputation speaks for itself. So it was with a sense of outrage and disbelief when a bill from the City of Farmington to Dakota County Estates in the amount of $5395.00 was received by me in early January 1992. The bill was supposedly for mowing weeds in the 6th, 2nd, and 3rd additions. Since 1983 we have been mowing the weeds in Dakota County Estates ouselves. We used to rent a mower, but 2 years ago we bought one and we hire a local boy to cut them. Perhaps it is not the most professional way to deal with the problem, but one should remember we are talking about weeds not nuclear waste, and for 8 years it worked just fine. Which brings us to the spring and summer of 1991, one of the wettest in many years. The city sends a notice. We as usual respond by saying we will cut the weeds as weather permits. We started cutting the first week in July. During the next week we cut all the vacant lots in the 2nd and 3rd additions, and were ready to start on the 6th when Skippers Clippers showed up unannounced and proceeds to start cutting the 6th addition. Point of Fact: Not one house is inhabited in the 6th addition at that time. I immediately proceed to tell Skippers Clippers to stop mowing. He does not. I called city hall and asked for Tom Kaldunsky. He is on vacation. Jerry Bauer is approached by myself and asked to intervene. He said he could do nothing. Larry Thompson is called and I asked him to at least come out and look at what is being done. It is approximately 1 week after Skippers Clippers has been here. During which time he has mowed the 6th addition and is now remowing lots in the 3rd and 2nd we have already mowed. It can also be attested by my sales manager, production co-ordinator and myself that many times Skippers Clippers was no where to be found during the approximate 2 plus weeks he was supposed to be here, and we all told him at one point or Page 2 another during that time his services were not needed. Tom finally comes out and observes what I have been saying for the past week and Skippers Clippers finally leaves. At this point I would ask all of us to recall our own lawn mowing experiences and see if we can make ourselves believe that mowing 9 acres of weeds would take 87 hours; over 2 weeks of 8 hours per day! ! This type of abuse is one of the reasons our great country is in such poor shape. As a business person I have to be responsible for my actions, and financially responsible to continue my business. Government has not had to be responsible for their actions therefore the attitude is lets take advantage of the government and charge them $2.50 for a 5C screw, for example. Clearly this happens at the federal level much more than at the local level because of the sheer size of the bureaucratic system. The apathy the common man feels is because of frustration in knowing we can't do something. As you probably ascertain I feel this bill is more than wrong; it is outrageous, and further it is a symptom of what is wrong with our whole society. Thank-you, John A. Benedict, President Dakota County Estates Jack A. Benedict & Assoc. , Inc. Evergreen Investments, Inc. P.S. Two last notes: 1) Of all the weeds supposedly mowed by Skippers Clippers I find it ironic that the only ones not mowed were on the city owned bike path that fronts on Pilot Knob Road and Dakota County Estates for ' mile between 130th and 182nd St. W. Why weren't the cities weeds cut? 2) Previous outside bids for weed removal received by me were a per lot cost of $35 to $45. The 6th addition has 50 lots. 50 x $40 = $2,000.00. STATEMENT 7 c~- r / r.j�pi►�►►�. a.2_40 /1.3a0 ,e4 CITY OF FARMINGTON 325 OAK STREET FARMINGTON, MN 55024 PLEASE DETACH AND RETURN WITH YOUR REMITTANCE TOTAL NEW DATE CHARGES CHARGES CREDITS BALANCE BALANCE FORWARD 43 4)/T / ef) .n I D L u f� Lv 1 S �L�Ici�y�7 /it) 7-4 eou-v ?‘y csr�i Co y 470w ,r f' C,e /o 1/4 c,/ c,r LOTS /9/S-`22 3-3 jS o0 I I PLEASE PAY LAST AMOUNT IN THIS COLUMN . - ._ • .... 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' ;.-; .")-,-,____.? 2.-_'... ' .,..::: • --- •-... :..) —NY ---"` \ <• fri in \\,....... VI° 2 , S i•w---. 4 i . '.... ..-.. Ni... , •., ‘4::. ;s., ' 0 7••,,, • • t. •e..;.:4%.1 14,,,,.. 1 r-c) i .1 "-•-• `UN% U i f,2 \ c.: c ""t \ \\1,-) 00%; .--il,- .j 41) 2 cnn . No •:; . - i .7--:., . ...1..._ .,_ -.4^) ),... tjJ ig al•40 .. , - ---. CI- • ;1' '4"../ \\'. ., o. c C":74 .).‘t\ o •---....Z5 6 z (NT. . •-...;._, , a u f",.... s, - 1 •'‘ ..1 ' '\ r -----) ":4" )"4....:---".7.'C'• ..1-. -I ' . ) -41. - \ --. CI 40 ...,\A in (S.L'N . --, ' --, --,..L-..,4;--..:.m..._____ 'NA_ i."4 .... .. '',.L s'•----% LC, ° '',....7 5 1 rn i ---.:,.-, --' % ' —'"----•„. --;-4-\.,k . -- • '7' '''' t• " AGENDA REQUEST FORM ITEM NO. KI:)1, NAME: Ken Kuchera DEPARTMENT: Fire DATE: January 8, 1992 MEETING DATE: January 21, 1992 CATEGORY: Miscellaneous • SUBJECT: Fire Department By-Law Changes EXPLANATION: Requesting Council approval as required. REFERENCE MATERIAL/RESPONSIBILITY: Amendments - Ken Kuchera REFERRED TO: (NAME) DEPARTMENT: SIGNATURE a► ' nctnher 7. 1991 Date First Presented I Dan Thelen proppse to amend Article 18 Name Sec. _ , which presently readst No Article/Sec. pertaining to change • Proposed Change A . Re-number all Sections under Article 18 B. Insert as Sec . 5: All Probationary members must successfully complete state certified Fire Fighter 1 course before being . considered for Rookie status. Approved by Fire Department /% 1 /c D to • F re Ch a ��— Approved by City Council , / -_ ate t Mayor I�C7� Vw. G�7 . AGENDA REQUEST FORM ITEM NO. 10k NAME: Larry Thompson DEPARTMENT: Administration DATE: December 30, 1991 MEETING DATE: January , 1992 CATEGORY: Miscellaneous SUBJECT: Set Workshops - Planning Meeting and Joint HRA EXPLANATION: Annual planning meeting to review Mission Statement, review/approve goals and objectives, develop planning calendar. Also set meeting with HRA as requested by the Council. REFERENCE MATERIAL/RESPONSIBILITY: REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Jerry Henricks HRA Department Heads /Cip SIGNATURE MEMO TO: MAYOR AND COUNCIL SUBJECT: PLANNING WORKSHOP DATE: JANUARY 2, 1992 Attached please find a memo from Jerry Henricks regarding the proposed joint meeting with the HRA. As noted, it is proposed to hold the meeting on a Saturday morning in January and to use the services of a facilitator. In addition to concurring with the proposed concept, it is my recommendation that the Council hold its annual workshop on the Friday evening preceding the meeting and to meet separately at 8:00 A.M. before the joint meeting. The Council has made a great deal of progress in the formulation of its Mission Statement and goals and objectives, but I feel the process has been placed on the back burner. I feel this workshop would help the Council refocus its attention to this matter. It should also be noted that I have received inquiries from members of the various agencies and commissions (EDC, School Board, Planning Commission, etc.) regarding a joint meeting similar to the meeting held last year. Apparently the individuals found the meeting very rewarding and worthwhile. 40" "ar7944------- -. Larry Thompson City Administrator cc: Jerry Henricks Department Heads file r MEMO TO: LARRY THOMPSON SUBJECT: JOINT MEETING OF THE CITY COUNCIL AND HRA DATE: DECEMBER 31, 1991 In November 1991, the HRA attended a City Council meeting from which the HRA and Council felt it was necessary to have a joint meeting of the two bodies. The purpose of the joint meeting will be to discuss the Exchange Bank Building and the development of communication and trust between and amongst the two boards. At the December HRA meeting, the board requested the Director to meet with the City Administrator to determine if a joint meeting could occur in January 1992. Secondly, the HRA board expressed a desire to have a facilitator would would be shared between the two boards. I would also suggest the meeting to occur on a Saturday morning starting at 9:00 A.M. and not to exceed the hour of 12:00 noon in duration. If the Council concurs with this request, I will call Mr. Bargen from the Blandin Foundation to establish an available date for the meeting. I will notify you of the date. 41444(7/11. i'll5f4:7.4144.1:00L) Gerald A. Henricks HRA Executive Director GAH/sm cc: file AGENDA REQUEST FORM ITEM NO. NAME: Tom Kaldunski LP-9747 ? DEPARTMENT: Public Works 0 k fe7v DATE: January 8, 1992 MEETING DATE: January 21, 1992 _` _) C ''� CATEGORY: Consent Agenda � ag31 5 '3� l SUBJECT: GIS Computer Mapping oc d EXPLANATION: Update on Project and 1st payment on Met Council Planning Loan REFERENCE MATERIAL/RESPONSIBILITY: Memo - Tom Kaldunski REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Wayne Henneke Finance Tom Kaldunski Public Works Russ Matthys Public Works '1:4441/%1/ SIGNA MEMO TO: MAYOR AND COUNCIL SUBJECT: GIS AND MET COUNCIL PLANNING LOAN • DATE: JANUARY 15, 1992 In early 1991, the City of Farmington entered into an agreement with the Metropolitan Council for an $18,000 interest free planning loan to help assist in establishing the basis for a Government Information System (GIS). This loan is to be repaid in 3 annual installments of $6,000 beginning in January, 1992. I hereby request Council authorize the first payment to the Met Council. This payment is funded through the 1992 budget and will be forwarded along with a copy of this memo to the Metropolitan Council. In addition, the City is to submit a final report on the project by January 15th. This memo will outline the status of the project. Attached is a copy of the work plan. Approximately 95% of the project has been completed. Items A through G on the work plan have been completed and/or implemented except for final completion of Item F. Dakota County experienced some delays from its contractor on the com- puter mapping and final delivery to the City has not been made to date. The County currently has received all of the data for the computerized mapping and they are in the process of reviewing the files before final delivery (tentatively scheduled for the end of January, 1992) . The City has had access to this information for about 3 weeks and several 2' contour maps and computer files have been delivered for priority projects. Attached are documents indicating the amount of eligible funds that have been spent on the project to date: 1) Invoice from Dakota County for Aerial Photography and Digitizing per Cost Share Agreement and Bids $10,334.00 2) City Invoice for Vertical Control 6,300.00 3) Capital Outlay Request for Software 1,234.90 Total $ 17,868.90 This project has progressed in accordance with the work plan and it will be completed by the end of January, 1992. The City Council should thank the Metropolitan Council for their assistance on this project. The City will receive many benefits from the project. Thomas J. Kaldunski, P.E. City Engineer cc: file Tori Flood — Metropolitan Council Larry Thompson Wayne Henneke • Russ Matthys TJK • WORK PLAN FOR CITY OF FARMINGTON GOVERNMENT INFORMATION SYSTEM (G.I.S.)/AUTOMATED COMPUTER AIDED DESIGN AND DRAFTING ITEM SCHEDULE FUNDING SOURCE A. Purchase of Computer Main Frame and Software Fall, 1990 $ 22,000 City & MnDOT MSAS B. Training staff on system Winter, 1990 1,500 City II C. Vertical Control by Engineer February, 1991 6,300 ;x/ City -Horizontal Control by County March, 1991 v/ 10,000 County D. Aerial Photography of City by Contracted Service May, 1991 10,601 County 10,60Q, City 6,334 Dakota Electric 27,535 Total E. Development of Digitalized Computerized ' Mapping System for GIS Summer, 1991 Included in D F. Delivery of GIS Data Base of Geophysical Features Fall, 1991 Included in D G. Software Purchase by City to Assist in Downloading of GIS Data Base Fall, 1991 1,100 City H. Project Completion Date December, 1991 68,435 (Total Cost) Loan Request of $18,000 comprised of 26% of Total Project Costs - $ 6,300 - Vertical Control Survey 10,600 - City Share Aerial Photo & Mapping 12J0 - Software for City Computer 6, 00'-' D/ 1 T/ ► COUNT Y GARY H. SON,R.L.S. COUNTY SURVEYOR LAND INFORMATIORMATIO N DIRECTOR (612)891-7087 SURVEY& LAND INFORMATION DEPARTMENT FAX(612)891-7031 (" K° A Co14955 o�014955 GALAXIE AVENUE APPLE VALLEY.MINNESOTA 55124-8579 September 25, 1991 City of Farmington 325 Oak Street Farmington, MN 55024 ATT: Tom Kuldunski INVOICE Aerial photography and stereo digitizing - per Cost Share Agreement and contract with Owen Ayres & Associates. 15 sq. miles X $1,789.47 = $26,842 $26, 842 X 0.385 = $10,334 AN EQUAL OPPORTUNITY EMPLOYER 199: ,Da 9-orb-ate- y3C9-alo 5 6,/ , qq-coo-vas,;- toy -soy 56 6Y „ la/a09 , _ ih2 A g ap-van- N3l-OSr� )0,291,9:70!! a9 -oGb-G�OI3 - 0�I - itia.9l a.w !o = oo-teaI_aog o00 oaq ; - 00o-949 jt36- s .) i !1 Ipa4 Tr) c _ 19r-to — - -- _ 530 -ono-Cas- ?611-oo0 S9Ra5'("° -©D-eap.ior, II v49614" o DO I-------T ---- -------- ---_.. aic - 7�i_.. -.f�{/1-�-004 1 i - 7472' ___&21=0100.7_0G01-7P1-000. est) fGI. — - I ,bol-Ow—' 141-0o0 !. l Do 401-Ma-0X /0/, -000 /D 92.°0 ___60,2.,0_42_400 ?6y-000 3,6 ao I -ac»-r�oo 2�0$ OrJ.— 75co �� -- -_ _.1•011-goo I - 000: - 3 .�s°0 .1 i9, : S30-6,00-42 ,-')( -Cao• a`1g9 Sll . .S-10-000-Div-1.0 -,47 icy — -- 10 i- - G - - - )0 -000-00 Dir . 4 93(0°D ;,101-41D-000 -4x2.7. 00; - .n000-000 t 1 x•07°� /' .- 0, •-••i/ * r fit. r OO• ' 0 „5 1 aL600 � �' -t d., ! 1 ebb'°°;' . I � I r aiGnrAL___ _ ._<:._=___„ _____ L____, 1 -_- (,__1____— t r I N l' 1 O C BILL TO: I INVOICE DATE: 12/10/91 11 INVOICE NO: 919119 CITY OF FARMINGTON :I P .O. NO: 3054 325 OAK STREET I SHIPPED BY: VAN FARMINGTON, MN 55024 I DATE SHIPPED: 12/11/91 Attn: \ccounts Payable II SHIP TO: SAME UNIT QUANTITY DESCRIPTION PRICE AMOUNT 1 SOFTDESK REL . 11 COGO 13236 $ 495 .00 $ 495.00 1 SOFTDESK REL. 11 INPUT/ 12381 495.00 495 . 00 DATA REDUCTION a SUB TOTAL : $ 990.00 SALES TAX: 0.00 FREIGHT: . • ,_ TERMS: DUE UPON RECEIPT TOTAL: p 1 011.9 THANK YOU! PLEASE REMIT TO: DIGITAL RESOURCE P.O. BOX 20050 INVOICE BLOOMINGTON, MN 55420 VOUCHER P. O. . . REC'D BY : ................ PRICE OJ(. : 7-It- ACV r. rr0. LK, I%•,, .........: r.-J.ta:as wsurouw , POSTED BY: AUTHORIZED DEALER - O n - r" ...........yry. -c"; -le,Avenue Sourn,S,nre _^nan �. nne. _ "; i o 1.7 8' 101 16 • i 885.01 19 AGENDA REQUEST FORM ,EM NO. k)/I NAME: Tom Kaldunski DEPARTMENT: Public Works DATE: January 9, 1992 MEETING DATE: January 21, 1992 CATEGORY: Consent Agenda SUBJECT= Heating and Cooling Service Contract for City Hall EXPLANATION: It is time to renew the City's service contract with Schwab-Vollhaber-Lubratt Corporation for the City Hall heating and cooling systems. Attached is the contract. This is the same as last years agreement. REFERENCE MATERIAL/RESPONSIBILITY: Contract - Tom Kaldunski REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Wayne Henneke Finance Tom Kaldunski Public Works IGNA 4. *krisi \D es l r SCHWAB • VOLLHABER • LUBRATT AV& 10 `, r 4: SERVICE CORPORATION 4600 CHURCHILL STREET•ST.PAUL,MINNESOTA 55126•PHONE(612)481-8000•FAX(612)481-8621 SERVICE AGREEMENT We propose a maintenance program on the equipment located at: FARMINGTON CITY HALL 325 Oak Street Farmington, Minnesota 55024 EQUIPMENT COVERED (1) Tjernlund Furnace Air Handler ( 1 ) Trane 25 Ton Condensing Unit (2) Lennox Heating/Cooling Rooftop Units PREVENTATIVE MAINTENANCE A. INSPECTIONS Two (2) Times Per Year 1. Start-up and check of refrigeration each spring. 2. Leak test for refrigerant loss. 3. Check oil levels, add as required. 4. Check and adjust safety and operating controls. 5. Inspect and adjust belts. 6. Check overall performance; pressures, volts, amps, entering and leaving temperatures, etc. Note: Replacement fluids and parts are NOT included in contract price. 7. Start-up and check of heating systems each fall. Note: Schwab-Vollhaber-Lubratt Service Corporation is RIOT responsi bl a for winter freeze-ups. B. EMERGENCY SERVICE Emergency service will be invoiced at the following rate: $ 54. 50 Regular Business Hours $ 81. 75 Overtime Hours $ 95. 50 Double Time Hours C. SEASONAL MAINTENANCE 1. Clean condenser coils. 2. Check and tighten electrical connections. 3. Check filters, change if necessary. 4. Leak test and pump down cooling system. D. REMARKS All parts and filters will be invoiced separately. E. ANNUAL COST OF CONTRACT: $ 945. 00 HEATING • AIR CONDITIONING & VENTILATING EQUIPMENT • SPECIAL HEAT TRANSFER • CLEAN ROOMS TERAS OF MAINTENANCE AGREEMENT 1. Contract automatically renewable annually (price subject to revision) and may be canceled by either party any time during the year by giving at least thirty (30) days written notice. Failure to keep your account current shall release seller of all obligations of performance of this contract. 2. All work will be performed in a professional manner by competent technicians but we shall not be liable for consequential damages nor expenses incurred in removing, replacing or refinishing any part of the building structure necessary to the execution of this agreement. We shall not be liable for loss or damages due to delays or inability to perform as a result of strikes, transportation delays, governmental intervention and/or regulation or other causes beyond our control. 3. Repairs, replacements and emergency service occasioned by improper operation, negligence, misuse of the equipment or due to any cause beyond our control shall be invoiced at prevailing service rates. Repairs, replacements, inspections or modifications required by insurance companies, government, state, municipal or other authority shall be invoiced at prevailing rates. 4. We shall not be responsible for air balance, ductwork, electrical disconnect switches, recording or portable instruments, gauges or thermometers, appearance of decorative cabinets or corrections to design or installation. The specific labor and materials on the face of this contract will be furnished for the sum of $ 945. 00 which is payable annually - net 30 days. Respectfully submitted, SCHWAB-VOLLHABER-LUBRATT SERVICE CORP. i/14114/f/14,41A___ By: < Russell J. M hrman Contract Sa es Date: Januar , 1992 Accepted by: J -1'374'9 �. Title: /i/!1'. a 1 /e, /z- Date: // l Anniversary Date: March 1, 1992 through February 28, 1993 AGENDA REQUEST FORM ITEM NO. 1 11 NAME: Dan Siebenaler 414/1//1 ' Z) DEPARTMENT: Police1111111 ti,4(/ DATE: January 14, 1992 MEETING DATE: January 21, 1992 CATEGORY: Consent Agenda SUBJECT: New Squad Car EXPLANATION: Request permission to solicit prices. REFERENCE MATERIAL/RESPONSIBILITY: Memo - Dan Siebenaler REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Wayne Henneke Finance Dan Siebenaler Police Saall1/4ALLSIGNATt MEMO TO: Mayor and Council SUBJECT: New Squad Car DATE : January 15 , 1992 During the 1992 budget process, the City Council authorized the purchase of a new police squad car . We will be replacing a 1989, Ford LTD Crown Victoria. This squad currently has 84 ,000 miles and is accumulating approximately 2 , 000 miles per month of use . I would anticipate squad construction to begin on or about the 1st of February. An early order will allow for tentative delivery in April . At that point our 1989 squad would have approximately 90, 000 miles. The vehicle is in very good condition and I would recommend keep- ing it as an extra vehicle through the summer months . The vehicle would then be placed on the auction in the fall of 1992 . At this time, I request authorization to solicit prices on a 1992 squad for presentation to Council at the February 3rd , regular Council meeting . If you have any questions or comments , feel free to contact me at your convenience. Daniel M . Siebenaler Chief of Police DMS/m