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Home My WebLink About05.18.92 Council Packet AGENDA COUNCIL MEETING REGULAR MAY 18, 1992 • 1. CALL TO ORDER 2. APPROVE AGENDA 3. APPROVE MINUTES a. May 4, 1992 4. CITIZENS COMMENTS a. Representative Dennis Ozement 5. PUBLIC HEARINGS a. 7:15 P.M. - Storm Sewer Improvement Project 92-3 b. 8:00 P.M. - Grading Permit/Wetlands Alteration - Continued from May 4, 1992 c. 8:30 P.M. - 4th Street Improvement Project 92-7 - Continued from May 4, 1992 6. PETITIONS, REQUESTS AND COMMUNICATIONS a. Discuss Casino Day Trips - Parks and Recreation b. Appoint Local Representative to Dakota Alliance for Prevention 7. ORDINANCES AND RESOLUTIONS a. Amend Solid Waste Ordinance - Mandatory Collection b. Amend Assessment Policy - Storm Sewer Laterals and Limited Access Roads c. Amend .Parking Ordinance Relating to Overnight Parking 8. UNFINISHED BUSINESS a. Reisinger Farm Road 9. NEW BUSINESS a. Results of April 1, 1992 City Survey b. 1991 Audit Presentation c. Request to Amend Dog Ordinance 10. MISCELLANEOUS a. Southeast Area Storm Sewer Project b. Set Meeting to Discuss Growth Issues c. Set Meeting to Discuss Goals and Objectives 11. CONSENT AGENDA a. Capital Outlay Request - Parks PULLED b. Project 89-9 Easements c. Postage Meter Equipment Replacement d. Equipment Purchase - Public Works e. Adopt Resolution Approving Preliminary Plat of Dakota County Estates 7th f. Adopt Resolution Approving Developers Agreement for Dakota County Estates 7th g. Adopt Resolution Accepting Feasibility Report for Project 92-15 - ENRON Sewer h. Adopt Resolution Accepting Feasibility Report for Project 92-17 - FAA Expansion i. Blanket Approval to Attend LMC Annual Conference j . School/Conference Request - Public Works k. Joint Powers Agreement for Water Testing 1. Adopt Resolution Receiving and Awarding Bids for Project 92-8 - 195th Street m. Adopt Resolution Receiving and Awarding Bids for Project 92-9 - 1992 Sealcoating n. Release 1992 CIP Funds - Establish 1993 Budget Calendar o. ALF 1993 Operating Budget p. Labor Relations q. Maintenance Agreement for Sanitary Sewer Meter r. Resolution Adopting Gambling Premise Permit Application 12. ADJOURN t 1 1 - ti AGENDA REQUEST FORM ITEM NO. a•—• I/ J NAME: Jim Bell 'K ♦•_�+p DEPARTMENT: Parks and Recreation ' Pc.J— R9-c-- kALT DATE: May 6, 1992 9r-14- MEETING DATE: May 18, 1992 0'C=-- epd "I CATEGORY: Petitions, Requests and Communications SUBJECT: Discuss Casino Daytrips - Parks and Recreation EXPLANATION: Per roundtable discussion on May 4th. REFERENCE MATERIAL/RESPONSIBILITY: REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Jim Bell Parks and Recreation Joy Pellicci Parks and Recreation J./ SIGNATURE 1 4, if 3 A 1 3 9 3 Charles Cleland Shamrock Casino Tours %Y. Z66t Z Z U dY Q 1038 73rd Avenue N. Brooklyn Park, MN 55444 NOIONMHIV4 AO A.LI3 20 April 1992 Mr. Larry Thompson City Administrator City of Farmington 325 Oak Street Farmington, MN 55024 Dear Mr. Thompson, Many thanks for taking the time to discuss your position re- garding casino day-trips as a city-sponsored activity offered by the recreation department. As you have left the opportunity open to further discussion, perhaps within the broad deliberations of the entire city council, I would like to outline a few of the ar- guments that may be relevant to your efforts in shaping a compre- hensive policy for the future. Though it will be impossible to ar- rive at a solution that pleases everyone, I hope the following points will be worthy of consideration: 1. Casino day-trips have proven to be extremely popular, and appeal to a wide cross-section of the community as a form of social entertainment. If your commit- ment to the community involves providing people with the sorts of recreational activities they want, then such excursions might be worth considering. 2. Recognizing the point mentioned above, the majority of park & rec departments in the Greater Twin Cities metro area have taken an active and ongoing role in offering casino trips to their citizens. Rightly or not, your current position places you outside the mainstream of thought regarding the propriety of sponsoring this type of social outing. 3. Casino gambling does not violate any legal statutes or local ordinances per se, so any policy of non- involvement based on personal antipathy to gambling by any group or individual is highly arbitrary and undemocratic. (This issue didn't come up during our discussion, but might if the council seeks to estab- lish a broad policy for the future). As participation in a casino trip is voluntary and self-selecting, it seems reasonable to provide a mechanism for those people who wish to go, without infringing on the sensibilities of those who do not. 4 2. 4•. To say that people can always find other ways to get to a casino merely begs the issue rather than addresses it. In many (if not most) communities the park and rec departments are the first choice of ci- tizens who seek a safe and reliable (i.e. escorted) mechanism for getting to the casinos. Unlike club- sponsored trips, park and rec excursions are alcohol- free on the bus rides and often go on a weekday. 5. It appears that recent complaints to your office about the propriety of offering casino trips seem to be mo- tivated by economic considerations from a local travel agency. Because the program my company has provided to your recreation department (and hence your citizens) is much less expensive than my competitor's, I can see why they're anxious to eliminate your participation. Since the concept of "free enterprise" is as valid for your group as anyone else, their complaints are groundless. 6. Shamrock's current program involves providing your recreation department with free busing, and gives each passenger a free "all-you-can-eat" buffet at the ca- sino along with some other perks. Whatever your rec group charges per head ($5. 00 is the standard rate-- which relates to point 4 above) goes into their acti- vities treasury for other uses. While the rec dept. may not be designed as a revenue-generating "business, " any activity that serves popular demand and also produces extra income for other programs appears relevant during a time of budgetary cutbacks and program restrictions. These, then, are a few of the arguments that might be raised in reference to your community's participation in casino day-trips. While I do not pretend to be neutral on the subject, I have tried to re- strict my comments to practical ramifications, without addressing any of the philosophical issues (e.g. the morality of gambling) involved. I hope these remarks may be useful in your deliberations. Sincerely, AGENDA REQUEST FORM ITEM NO. NAME: Karen Finstuen - DEPARTMENT: Administration C / opt . • - ;`. DATE: May 5, 1992 MEETING DATE: May 18, 1992 r CATEGORY: Petitions, Requests and Communications SUBJECT: Appoint Local Representative to Dakota Alliance for Prevention EXPLANATION: Per action at the May 4th meeting. REFERENCE MATERIAL/RESPONSIBILITY: Update - Dan Siebenaler REFERREDTO: (NAME) DEPARTMENT: Larry Thompson Administration Dan Siebenaler Police SIGNATURE DAKOTA COUNTY Telep612 hone:(612 4 50-2611 Fax p`CA COU COMMUNITY SERVICES DIVISION 33 EAST WENTWORTH,WEST ST.PAUL,MINNESOTA 55118 0?,t�otL `,\,-,\4, ",' DEPARTMENTS: `� ,, =-. ❑ Community Services Director(612)450-2742 ElExtension(612)463-3302 El Planning(612)450 2742 ❑ Public Health -> may ❑ Community Corrections West St.Paul(612)450-2614 Hastings(612)438-8288 Apple Valley(612)891-7500 it i '<•- Apple Valley(612)891-7200 0 Social Services -INNESO So.St.Paul(612)552-0276 West St.Paul(612)450-2990 ❑ Employment&Economic Apple Valley(612)891-7400 Assistance(612)450-2611 ❑ Veterans'Services West St.Paul(612)450-2601 April 27, 1992 ,_. cm( O Mr. Larry Thompson AP R 2 $ 1992 City Hall 325 Oak Street r - Farmington, MN 55024 E C L , Dear Mr. Thompson: Thank you for agreeing to include the Dakota Alliance for Prevention on the agenda for the May 4th City Council meeting. The Dakota Alliance for Prevention (DAP) will be a policy-making group of 25 Dakota County citizens, interested in substance abuse prevention. This will be funded by a five-year grant from the Office for Substance Abuse Prevention. We are in the process of recruiting members for the DAP. We are asking cities and townships to nominate people. Warren Sifferath and staff from the Dakota Alliance for Prevention will be in attendance at the City Council meeting. Our reason for attending the meeting is to introduce the Dakota Alliance for Prevention and request a nomination by May 28th for a citizen to represent Farmington. We would also like to discuss how your city can benefit from this project. Enclosed please find a fact sheet and DAP job description for your information. In addition, please distribute the information packets to the council members. If you have any questions, or would like to meet with the DAP staff before the meeting, feel free to call me at 450-2902. Thank you for your time and interest. Sincerely, d Mary Montagne Chemical Health Project Coordinator Enclosures ,:moi e. Printed on Recycled Paper 1.r� Be part f the solutes/ AN EQUAL OPPORTUNITY EMPLOYER DAKOTA COUNTY Telephone:(612)450-2611 Fax(612)450-2948 .0TA Kofi COMMUNITY SERVICES DIVISION 33 EAST WENTWORTH,WEST ST.PAUL,MINNESOTA 55118 � ��r �A DEPARTMENTS: ❑ Community Services Director(612)450-2742 ❑ Extension(612)463-3302 ti ❑ Planning(612)450-2742 ❑ Public Health ❑ Community CorrectionsWest St.Paul(612)450-2614 �''` Hastings(612)438-8288 Apple Valley(612)891-7500 'INN ` Apple Valley(612)891-7200 ❑ Social Service INNESO So.St.Paul(612)552-0276 West St.Paul(612)450-2990 ❑ Employment&Economic Apple Valley(612)891-7400 Assistance(612)450-2611 ❑ Veterans'Services West St.Paul(612)450-2601 Dakota Alliance for Prevention History Dakota County received a five-year community partnership grant for substance abuse prevention from the Office of Substance Abuse (OSAP) , under the Department of Health and Human Services, on August 15, 1991. Across the nation there are 252 of these grants. The mission of the grant is to reduce and prevent alcohol and other drug abuse and related problems in the county through community partnerships and collaboration. The policy- making body which will address these issues is the Dakota Alliance for Prevention (DAP) . From the beginning, this project has been one of cooperation and collaboration between agencies, citizens, government, and the various systems in the county. Over 100 people contributed to the preparation and writing of the grant. A team of 11 interested people attended a week-long leadership training on team building and community mobilization in October of 1991. These people have been meeting regularly as the Interim Planning Team (IPT) in order to plan for the creation of the Dakota Alliance for Prevention. Project Staff As of March 1992 , all staff have been hired. This includes a Chemical Health Project Coordinator, two Chemical Health Promotion Specialists, and a clerk typist. In addition, a part- time staff from Dakota County Extension Services, will contribute to the project, especially in the promotion of multi-cultural diversity. Organization In order to create a comprehensive community-wide collaboration in this effort, the ideal make-up of the DAP would include 25 representatives from cities and townships as well as people from the various systems (ie. , schools, law enforcement, religious institutions, government, business, parents, youth, social service agencies, criminal justice, etc. ) i_ 14X1T1t AN EQUAL OPPORTUNITY EMPLOYER Printed on Recycled Paper 'W7 ofsolution! Action Plan Once formed, the DAP will determine their structure, policies, and procedures, and create committees to carry out the tasks necessary to achieve their goals. By doing a needs assessment, they will identify the needs of county residents as well as the strengths, gaps, and barriers regarding services and prevention efforts. This will provide baseline data and the information necessary to develop appropriate goals, objectives, and an action plan. Nomination Process Representatives will be nominated from three areas: cities and townships, the Consortium of Care Givers, and an at-large group. Together they will represent the various geographic locations as well as the systems in the community (ie. , schools, parents, youth, agencies, law enforcement, religious institutions, business, civic and volunteer, etc. ) . Appointments will be made by the Dakota County Board of Commissioners. Cities Eleven city councils will be asked to nominate a representative. These include: West St. Paul, South St. Paul, Mendota Heights, Inver Grove Heights, Eagan, Burnsville, Apple Valley, Rosemount, Lakeville, Farmington and Hastings. Nomination packets defining the role and responsibility of a member as well as the selection process will be sent to the city councils. Project staff and/or a local representative will contact the mayor, administrator, and council members of each city to discuss the project and to ask to be on the agenda of an upcoming council meeting. School districts will be notified of this process and encouraged to contact their cities to suggest names. Nominations should be submitted no later than May 28, 1992 . Local Efforts In addition to this county-wide policy group, local efforts focusing on preventing and reducing substance abuse and related problems are essential for success. Local commissions, networks and projects will be able to involve citizens in responding to the needs of their own community. The DAP will support these efforts by sharing resources (ie. , staff, media efforts, training, etc. ) and a larger network of interested citizens. For further information, contact Mary Montagne, Chemical Health Project Coordinator at 450-2902 . JOB DESCRIPTION FOR NOMINEES TO THE DAKOTA ALLIANCE FOR PREVENTION OPPORTUNITIES: * Demonstrating leadership in alcohol and other drug abuse prevention in Dakota County * Developing a comprehensive community plan for drug and alcohol abuse prevention * Education in needs assessment, planning, prevention, and organizational development * Networking with community leaders * Sharing information about chemical health promotion with other citizens • RESPONSIBILITIES: Time Commitment: * Two-year terms, youth may serve one-year terms * Attendance at monthly meeting of the full group * Involvement in at least one working committee * Participation in first year three-day training retreat Role: * Establish a strategic plan * Implement the plan * Develop by-laws for the organization * Recruit people to fill vacancies * Promote the project whenever possible * Access resources and services THE IDEAL DAP MEMBER IS: * A resident of Dakota County * Committed to * Interested in: diversity * Chemical health promotion * A leader * Families and youth * Visionary * Community building * Process-oriented * Actively involved * Willing to negotiate * Members of the DAP will represent a variety of systems and groups (education, religious, social service, civic/volunteer, health, government, housing, criminal justice, youth, parents, business, minorities and media) . ROOT SOURCES OF AODA AND OTHER COMMUNITY PROBL EMS Runaways School Dropout Alienation Delinquency Vandalism Violence Gangs Cults Teen Pregnancy Illiteracy Teen Suicide Racism Alcohol & Drug Abuse Sexism Family Violence //// j 1 / 1'111 Poverty Media Poor Bonding Myths Poor Role Few Models Opportunities Peer Pressure Low Family Poor Life Skills Involvement 3B T-S AGENDA REQUEST FORM ITEM NO. _ILL_ NAME: Larry Thompson DEPARTMENT: Administration DATE: May 8, 1992 MEETING DATE: May 18, 1992 CATEGORY: New Business SUBJECT: Results of April 1st Quarterly Survey EXPLANATION: Self Explanatory REFERENCE MATERIAL/RESPONSIBILITY: Memo - Larry Thompson REFERRED TO: (NAME) DEPARTMENT: Department Heads Jerry Henricks HRA/EDC '7/.1627 72r176"4"-- SIGNATURE 4. APRIL, 1992 CITY SURVEY RESULTS Question #1 - Which project do you feel should be a higher priority for completion in 1992? I Depot Replica/Farmers Market Exchange Bank Building Old Town 80 Old Town 66 v Northern Area 78 Northern Area 29 Total 158 Total 95 3' * 22 respondents had no opinion / ** 51 respondents felt that neither project should be pursued Question #2 - Would you be willing to donate your time and labor to assist in construction of the Depot Replica/Farmers Market? Yes No Old Town 35 Old Town 129 Northern Area 28 Northern Area 87 Total 63 Total 216 * 49 respondents did not make a choice Question #3 - Do you have any suggestions for possible uses of the Exchange Bank Building? The responses to this question were quite similar from both areas of the City. The following is a sampling of the responses. - There were a number of people who felt that the building should be left as it is IF it was going to cost the taxpayers more money. They also felt that a private developer should be found and that all renovations should be paid for with private funds. - Several people felt that the building should be torn down and replaced with a new structure, however, the majority of responses felt that the building should be preserved and should be used as a focal point of the downtown area and a drawing card for Farmington. Many cited the City of Northfield's downtown as an example of what they felt Farmington could emulate. - The following are possible uses for the building, in order of most mentioned to least mentioned: 1) Top of the line restaurant and banquet/reception hall 2) Library, Art Gallery, Museum (County/Local) 3) Youth Center/Youth Activities 4) City/School Offices 5) Public Meeting Place 6) Small Specialty Shops, Antique Store, Craft Store, Liquor Store 7) Bank/Business Offices 8) Bed and Breakfast or Hotel 9) Apartments, Day Care, Funeral Home `. Question #4 - Do you have any suggestions for other projects for the downtown area? Once again the responses were quite similar from both areas polled. They are listed in order of most mentioned to least mentioned. 1) More businesses 2) More parking 3) Senior Citizen apartments 4) Clean up/remove eyesores (Tribune Building) 5) Keep it Green - flowers, trees, shrubs, small park 6) Various Business Possibilities - a. Movie Theater b. Restaurants - Chinese, small cafe, coffee shop c. Dress Shop d. Dance Hall/Ballroom Question #5 - The City Council is considering changing the Mayor's term from 2 years to 4 years in order to provide stability to the Council. The change would not affect the present Mayor's term, which expires on Dec. 31, 1992. Do you favor changing the Mayor's term from 2 to 4 years? Yes No Old Town 105 Old Town 88 Northern Area 63 Northern Area 62 Total 168 Total 150 * 5 respondents had no opinion or stated that it did not matter ** 3 respondents suggested a 3 year term AGENDA REQUEST FORM ITEM NO. NAME: Larry Thompson DEPARTMENT: Administration — 1\46° is°;52-"j2-- DATE: May 8, 1992 MEETING DATE: May 18, 1992 _ 7 • CATEGORY: Miscellaneous SUBJECT: Set Meeting Date to Discuss Goals and Objectives EXPLANATION: Self explanatory REFERENCE MATERIAL/RESPONSIBILITY: REFERRED TO: (NAME) DEPARTMENT: Department Heads SIr RF MEMO TO: MAYOR AND COUNCIL SUBJECT: GOALS AND OBJECTIVES REPORT - DATE: MAY 14, 1992 During the past 3 weeks, I have been preparing a report on the Council's Goals and Objectives. The report will analyze how the projects discussed at the March 23rd meeting fit into the City's Mission Statement, Comprehensive Goals and Objectives and 6 priorities set at the February 21st and 22nd work sessions. The report will also describe possible shortcomings in either the Mission Statement, Goals and Objectives, priorities or projects. The report has not been completed at this time, but should be available for the May 18th meeting. I apologize for not having it completed in time for the agenda packet deadline. I would recommend a special meeting be set to continue with the process. /a7.4r2.76"" Larry Thompson City Administrator cc: Department Heads file AGENDA REQUEST FORM ITEM NO. NAME: Larry Thompson DEPARTMENT: Administration _ Si- 5 DATE: May 8, 1992 MEETING DATE: May 18, 1992 jalA CATEGORY: Consent Agenda SUBJECT: Release 1992 CIP Funds - Establish 1993 Budget Calendar EXPLANATION: Release CIP Funds which were frozen pending 1992 Legislation REFERENCE MATERIAL/RESPONSIBILITY: Memo/Schedule - Wayne Henneke REFERRED TO: (NAME) DEPARTMENT: Larry Thompson Administration Department Heads S TURF Memo to: Mayor & Council Date May 11, 1992 Re 1992 Budget & C. I .P. It is recommended to take off the freeze placed on the purchase of 1992 Capital Outlay. The State did not reduce the 1992 LGA payment to cities as originally proposed. They did impose the 6.5% sales tax to city purchases effective June 1, 1992 and eliminated the levy limit effective the 1993 Budget. The impact of the 6.5% sales tax on 1992 General Fund purchases is estimated to be $10,000 to $14, 000 . The 1992 Budget appropriated $24, 905 in Contingency- Equipment which anticipated a reduction in 1992 LGA. It was agreed that LGA reductions would be funded through this account and remaining funds would be reallocated for purchase of equipment. The sales tax can be funded through this account. It is recommended to purchase taxable items before June 1, 1992 . To bmr tax exempt the merchandise must be received before June 1, 19914 The Finance Department will prepare a budget adjustment funding 1992 sales tax for Council consideration at the July 6, 1992 Council Meeting. The 1992 C. I .P. has never been completed. The C. I .P. that was presented to Council with the 1992 Budget was a working copy. The City Council has discussed the City' s mission statement, and has partially evaluated a list of On Going/Future Projects. All of this is important and should continue. It is also important for the city employees to know what capital purchases and improvements can be made in 1992 . It is recommended that Council approve the 1992 C. I .P. relating to capital purchases listed on Pages 43 - 47 of the 1992 Budget. The only purchase that I feel will significantly effect future year levies is the 1992 purchase of a $250, 000 fire truck. The purchase of this item should be discussed. It is also recommended to approve the 1992 improvements funded through the General Fund Operating Budget shown on Page 55 of the 1992 Budget. These projects are the development of Pine Knoll and Fairhills Parks and the purchase of playground equipment for the ballfields . The major 1992 Improvement Projects will be monitored and a financial impact will be prepared for each project as it comes to Council. The 1993 Budget and C. I .P is upon us. Attached is a tentative 1993 Budget Schedule. A more detailed schedule will be provided to you at the next meeting. Workpapers are being prepared and will be distributed to department heads May 19, 1992 . Lf/Q.L�GS��r'.�� Wayne E. Henneke Finance Director c.c. Larry Thompson, City Administrator Department Heads file 1993 BUDGET & CIP SCHEDULE Budget/CIP Calendar to Council - Council Direction May 18 . Budget/CIP Workpapers to Department Heads May 19 Budget/CIP Workpapers to Finance Director June 17 Finance Director Compiles Requested Budget/CIP June 18 - 29 Requested Budget/CIP to Administrator June 29 Work Sessions with Department Heads July 1 - 13 Compile Proposed Budget/CIP July 14 - 31 Publish Notice of Public Hearing/As per Council Req. July 23 Fire Cataract Levy Requirements August 1 Proposed Budget to Council August 3 Budget Work Session/Public Hearing August 10 Budget Work Session August 24 HACA & DRA Certified to Local Governments September 1 Adopt Preliminary Proposed Budget Sept. 7 City Selects Truth in Taxation Hearing Dates Sept. 7 Certify Preliminary Levy September 15 Budget/CIP Workshop November 9 Budget/CIP Workshop November 23 Publish Notice of Truth in Taxation Hearing November 26 Truth in Taxation Hearing December 7 Continued Hearing/Adopt Budget & CIP December 21 Cities Must Certify All Levies to Dept. of Revenue December28 i AGENDA REQUEST FORM __ITJa____ ITEM NO. k(- Lf" Nom: Larry Thompson / --, k _Oil?A ." DEPARTMENT: Administration - / _c_ile' 602/", DATE: May 1, 1992 ,a2,131 ,_ / MEETING DATE: May 18, 1992 < CATEGORY: Consent Agenda ALF 1993 Operating Bud �. SUBJECT: p g et g EXPLANATION: Review and approve Joint Powers Agreement REFERENCE MATERIAL/RESPONSIBILITY: Budget/Letter - Kevin Raun - ALF Director REFERRED TO: (NAME) DEPARTMENT: Wayne Henneke Finance Dan Siebenaler Police Ken Kuchera Fire /40., 712.7041_______.., SI TURF AX c -? to Rk" iifiiiiii�lii 's ik� t y `fit a = `u k 14200 Cedar Avenue South Apple Valley, Minnesota 55124 Phone—612/431-8887 ALF AMBULANCE 1993 PROPOSED BUDGET To the Honorable Mayor and City Council Members: Attached to this letter is the proposed budget for the 1993 fiscal year. Per the Ambulance Joint Powers Agreement, the ALF Ambulance Board has reviewed and is hereby recommending for approval by the member cities the attached budget document. It is the goal of the ALF Ambulance Board to see that ALF Ambulance continues to deliver high quality emergency medical services and response times to the citizens in the ambulance service area, while maintaining a fiscal responsibility to the overall operations of the ambulance service. Once again this year, ALF staff met and conferred with your respective administrators in formulating a 1993 budget proposal. The Administrators' input and recommended policy direction is important and extremely helpful to ensure the continued success of our finances as well as operations. Once again this year, we had to closely monitor the actions of the state legislature as to potential fiscal impacts we may face as a result of new legislation. For 1993, we will pay state sales tax on certain items but we are fortunate in that emergency vehicles and durable/disposable medical supplies used for direct patient care will remain tax exempt. The new "Health Right" legislation as passed will not affect us for fiscal year 1993. However, if the present language holds, we will experience a fiscal impact beginning in 1994. We shall certainly follow this legislation very closely for any changes during the 1993 legislative session. The attached 1993 proposed budget calls for status quo operations to the present level 1992. That level currently is one 24-hour unit stationed in Apple Valley and one 16-hour unit which rotates between Lakeville and Farmington on an every- other-day basis (7:00 a.m. - 11:00 p.m.) . Both units are on seven days a week. The attached budget shows 1990 and 1991 fiscal year actual, 1992 estimate, and 1993 proposed estimate. Attached also are notes and rationale for stated expenses. Some of the major proposed considerations of this budget are: Patient fee increase of 9.4 percent over 1992. 1993 Proposed Budget Page 2 1993 proposed per capita subsidy level of $.70 (1992 is proposed not to exceed $.90) . Increase of 58 patient transports over 1992 for a total of 1,748 transports (estimated at 2.3 patient transports per 100 population). This budget is respectfully submitted for your review and comment and subsequent ratification. If you should request further information or need questions addressed, please feel free to contact me. If requested, I will be available to meet with you at your council meeting.. Respectfully submitted, ALF AMBULANCE Kevin J. Raun Ambulance Director Attachment: 1993 Proposed budget KJR:bd A. L. F. AMBULANCE 1993 Proposed Budget from Ambulance Operations Joint Powers Board ALF AMBULANCE BALANCE SHEET 1993 1990 1991 1992 PROPOSED ACTUAL ACTUAL BUDGET BUDGET ASSETS Current assets Cash $193,929 $199,182 $184,765 $197,226 Accounts receivable, net 115,490 171,130 164,918 169,866 Prepaid expenses 10,959 12,921 10,959 12,055 Total current assets $320,378 $383,233 $360,642 $379,146 Property and equipment Vehicles and equipment $271 ,579 $279,870 $302,779 $318,704 Less: accumulated depreciation (115,080) (146,484) (178,080) (209,580) Net equipment $156,499 $133,386 $124,699' $109,124 Total assets $476,877 $516,619 $485,341 $488,270 LIABILITIES AND RETAINED EARNINGS Current liabilities Accrued salaries $21 ,560 $34,931 $21 ,560 $23,716 Accounts Payable 11 ,592 10,951 8,945 9,840 Accrued interest payable Bonds payable-current Total current liabilities $33, 152 $45,882 $30,505 $33,556 Retained earnings Invested in property and equipment $156,499 $133,386 $124,699 $109, 124 Reserved for future equip. expenditures 88,638 111 ,907 143,679 159,604 Unreserved 198,588 225,444 186,458 185,987 Total retained earnings $443,725 $470,737 $454,836 $454,715 Total liabilities and retained earnings $476,877 $516,619 $485,341 $488,270 1 ALF AMBULANCE STATEMENT OF REVENUES AND EXPENSES 1993 1990 1991 1992 PROPOSED ACTUAL ACTUAL BUDGET BUDGET Operating revenues Gross service billings $474,218 $614,282 $720,954 $823,308 Less Medicare/Medicaid (27,967) (30,612) (54,072) (61 ,748) Net service billings $446,251 $583,670 $666,882 $761,560 City support 75,074 93,379 65,612 52,813 Township support 6,450 7,500 8,250 8,500 Miscellaneous 15,536 13,604 15,000 15,000 Interest 17,678 11 ,475 12,500 12,500 Total revenues $560,989 $709,628 $768,244 $850,373 Operating expenses Salaries $384,487 $419,735 $441 ,523 $484,668 Pera 17, 195 18,425 19,780 21 ,713 Fica 29,085 30,633 33,777 37,077 Hospitalization 25,839 24,388 33,000 44,640 Long term disability 2,617 2,296 3,500 Workmans compensation 18,519 16,437 21 ,159 24,800 Office supplies 820 1 ,141 1 ,250 1 ,250 Operating supplies 1 ,524 2,010 1 ,250 1 ,800 Education equipment and supplies 700 1 ,000 1,000 Motor fuels 10, 120 10,127 13,100 15,000 Lubricants 207 87 200 210 Clothing 3, 126 3,366 3,640 4,800 Equipment parts 1 ,874 1 ,079 2,000 2,000 Promotions 387 • 683 500 700 Medical supplies 5,982 7,146 8,350 8,600 Oxygen 641 616 750 1 ,200 Audit 3,450 2,400 3,600 4,200 Professional services 9,449 1 ,556 1 ,000 1 ,800 Attorney fees 5,920 4,000 5,000 Collection services 25,403 24,169 33,380 35,850 Use of personal auto 613 1 ,126 1 ,500 3,200 Print public information 220 200 Insurance 13,502 12,588 13,750 14,485 Telephone 1 ,530 1 ,564 2,000 2,400 Customer /maintenance agreements 1 ,200 1 ,000 Lease contracts (pagers & copiers) 2,016 3,000 2,400 Contract auto repair 6,550 9,283 7,500 9,000 Contract equipment repair 80 1 ,244 1 ,250 1 ,300 Contract linen 567 567 850 900 Contract radio repair 1 ,218 1 ,478 1,650 1,720 Data processing 260 760 400 840 Microfilming 186 1 ,000 500 Master Paramedic 1 ,564 3,000 3,410 Postage 18 57 50 50 Tuition reimbursement 1 ,000 1,000 Schools and conferences 1 ,471 3,486 4,000 4,500 2 ALF AMBULANCE STATEMENT OF REVENUES AND EXPENSES 1993 1990 1991 1992 PROPOSED ACTUAL ACTUAL BUDGET BUDGET Business meetings 500 750 Dues and subscriptions 570 616 750 800 Licenses 175 315 750 750 Interest expense Uncollectible accounts 45,050 41 ,129 68,491 69,981 Depreciation 29,668 31,404 32,000 31 ,500 Total expenses $639,380 $682,618 $770,416 $850,494 Net income (loss) ($78,391) $27,010 ($2,172) ($121) 3 ALF AMBULANCE BUDGET ASSUMPTIONS 1993 1990 1991 1992 PROPOSED ACTUAL ACTUAL BUDGET BUDGET POPULATION Apple Valley 34,275 35,775 37,275 38,504 Lakeville 24,814 26,914 29,014 30,406 Farmington 5,913 6,263 6,613 6,537 Total population 65,002 68,952 72,902 75,447 PER CAPITA COST $1. 15 $1 .35 $0.90 $0.70 COST PER CITY Apple Valley $41 ,598 $50,050 $33,548 $26,953 Lakeville 26,758 34,856 26, 113 21 ,284 Farmington 6,719 8,473 5,952 4,576 $75,075 $93,379 $65,612 $52,813 SERVICE BILLINGS Total transports 1 ,505 1 ,628 1 ,690 1 ,748 Average revenue per call $315 $377 $427 $471 Total service billings $474,075 $613,756 $720,954 $823,308 4 ALF AMBULANCE WORKING CAPITAL 1993 1990 1991 1992 PROPOSED ACTUAL ACTUAL BUDGET BUDGET Current assets Cash $193,929 $199,181 $184,765 $197,226 Accounts receivable, net 115,490 171,130 164,918 169,866 Prepaid expenses 10,959 12,921 10,959 12,055 Total current assets $320,378 $383,232 $360,642 $379,146 Current liabilities Accrued salaries $21,560 $34,931 $21,560 $23,716 Accounts payable 11 ,592 10,951 8,945 9,840 Accrued interest payable 0 0 0 0 Bonds payable-current 0 0 0 0 Total current liabilities $33,152 $45,882 $30,505 $33,556 Total working capital $287,226 $337,350 $330,137 $345,591 ALF AMBULANCE CHANGES IN WORKING CAPITAL 1993 1990 1991 1992 PROPOSED ACTUAL ACTUAL BUDGET BUDGET Funds provided Net income (loss) ($78,391) $27,010 ($2,172) ($121) Depreciation 29,668 31 ,404 32,000 31 ,500 Total funds provided ($48,723) $58,414 $29,828 $31,379 Funds applied • Additions to fixed assets $24,583 $8,290 $21 ,700 $15,925 Debt retirement Total funds applied $24,583 $8,290 $21 ,700 $15,925 Net increase (decrease) in working capital ($73,306) $50,124 $8,128 $15,454 Working capital , January 1 360,532 287,226 322,009 330,137 Working capital , December 31 $287,226 $337,350 $330,137 $345,591 5 ALF AMBULANCE ADDITIONS TO FIXED ASSETS 1993 1990 1991 1992 PROPOSED ACTUAL ACTUAL BUDGET BUDGET New Ambulance Chassis Module Telecommunications equipment Radios/telephone 3,390 624 Portable radios (2) 2,177 Pagers (2) EKG Monitor/Defibrillation 10,775 Battery support system 1 ,800 Portable suction units (2) 1,500 Refurbish/Repower Medic #11 12,654 Refurbish/Repower Medic #12 18,200 New engine, rebuilt frame Interior/exterior refurbish Miscellaneous equipment for new ambulance Equipment 1,034 500 Optical emitters Manakins 1 ,200 1 ,000 Account receivable software Bullet proof vests (donated) Office furniture 3,826 1 ,495 Miscellaneous furniture for new quarters 3,679 1 ,200 Computer and furniture 3,994 MAST suit 500 Backboards 600 350 Total acquisition of equipment $24,583 $8,290 $21 ,700 $15,925 6 BUDGET "A" NOTES TO THE 1993 BUDGET PROPOSAL 1993 Estimate Operating revenues 3650 Gross Service billings Avg. revenue per call $ 471 Number of calls 1748 Total $ 823, 308 3652 Less Medicare/Medicaid 7 . 5% Percent uncollectible (61 ,748) Net Service Billings $ 761 , 560 3566 City Support Per capita subsidy $0 . 70 Population Apple Valley 38 , 504 Lakeville 30 , 406 Farmington 6,537 75 , 447 Cost per City Apple Valley S 26 , 953 Lakeville 21 , 284 Farmington 4 , 576 $ 52 , 813 3567 Township support 19 calls per township $ 8 , 500 3561 Miscellaneous S 15 , 000 3810 Interest $ 12 ,500 OPERATING EXPENSES 4110 Salaries (1992 + 4%) $ 484 , 668 Director 44 , 887 7 Supervisors Regular OT Total McCauley $ 11 . 02 $ 16 . 53 38 ,139 Strege $ 11 . 02 $ 16. 53 35, 139 Long $ 11 . 02 $ 16 . 53 38, 139 $ 114 , 417 Paramedics Furlong (5) $ 10 . 29 $ 15 . 44 34, 250 Beecham ( 5) $ 10 . 29 $ 15 . 44 34, 250 Wilson (5) $ 10 . 29 $ 15 . 44 34 , 250 Adams (5) $ 10 . 29 $ 15 . 44 34, 250 C . Long (5) $ 10 . 29 $ 15 . 44 34 , 250 Brady ( 5) $ 10 . 29 $ 15 . 44 34, 250 Nelson ( 4) $ 9 . 71 $ 14 . 56 32 , 311 Hanlon (1) $ 8 . 43 $ 12 . 64 28 , 051 $ 265 , 862 Shift Differential $ . 35*2080hrs + $ . 35*1 . 5*832=1161*5 5 , 800 Master Paramedic 3% of salary for Supervisors and Paramedics $ 11 , 500 Full Time Overtime 10hrs/month*12 months*11 Paramedics*$15 . 60 $ 20 , 592 Holiday 11 Paramedics*88hrs + 4 Paramedics*4hrs*i1 days $ 11 , 900 Part-time 1000 hrs * 9 . 71 hr $ 9 , 710 Total Salaries $ 484 , 668 4141 PERA 4 . 48% of Salaries $ 21 ,720 4144 FIrA 7 . 63% of Saia_ _e $ 37 , 100 3 4151 Hospitalization Rate per month 310 Number of People 12 Total $ 44, 640 4152 Long Term Disability and Life Insurance $ 3,500 4155 Worker Compensation $ 24, 800 4210 Office supplies $ 1, 250 4215 Education Equipment and Supplies $ 1,000 4220 Operating Supplies 1 , 800 Quarters and vehicle cleaning/maintenance items . Minor equipment for quarters and garage area. 4221 Motor Fuels 15 ,000 Increase to cover for increase in call volume, as well as , price at the pumps . 4222 Lubricants 210 4224 Clothing 4 , 800 12 full-time*$300 = 3600 8 part-time*$ 75 = 600 1 new SWAT Medic = 200 Miscellaneous = 400 4231 Equipment Parts 2 ,000 Vehicle equipment , i . e. tires , batteries 4250 Promotions 700 Annual report Children's Stickers Display Boards Photo displays Develement of new brochure etc 4260 Medical Supplies 8 , 600 4265 Oxygen 1 , 200 9 4310 Professional Services $ 1 , 800 Employee Physicals Hepatits "B" immunizations Infectious disease follow-up Consultants 4311 Attorney 5 , 000 4316 Collection Services 35, 850 Billing services for 1748 accounts . Allowance made for contractual increases . Also includes cost of Allied Services 4321 Audit 4, 200 4334 Use of personal auto 3, 200 Employees eligible for reimbursement per contract 4352 Print Public Information 200 4361 Insurance 14, 485 4376 Telephone 2 , 400 Office phones = $600 Cellular phones = $1600 Maintenance = $200 4377 Postage 50 4380 Customer Support/Preventative Maintenance agreements 1 ,000 4381 Contract Vehicle Repair 9 ,000 $3 , 000 annually per unit 4382 Contract Equipment Repair 1 , 300 All durable medical equipment and fixed assets . 4386 Contract Linen 900 $75 per month for all vehicles and quarters 4388 Contract Data Processing 840 LOGIS $70 per month 4389 Contract Radio Repair 1 ,720 Mobile and portable radios and pagers ( time and materials contract) . 10 4390 Lease Contracts $ 2, 400 Copier = $150 per month, support agreement and noncovered expense. Telephone pagers are $600 per year. 4400 Microfilming 500 4406 Master Paramedic Program 3, 410 $310 per employee 4408 Tuition Reimbursement 1 ,000 4411 Schools and Conferences 4,500 MN Ambulance Assoc $300 * 3 = $900 Duluth Arrowhead $300 * 2 = $600 Life Link III $300 * 3 = $900 Management training $225 * 4 = $900 PALS/BTLS training $100 * 12= $1200 4412 Business Meetings and Expense 750 Board goals and objectives $300 Customer/Business call meetings $250 Board and staff expense $200 4413 Dues and Subscriptions 800 MN Ambulance Association Dakota Tribune Emergency Emergency Medical Services JEMS 4610 Interest expense 0 4620 Uncollectible Accounts 69 , 981 4650 Depreciation 31,500