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HomeMy WebLinkAbout02.16.93 Council Packet AGENDA COUNCIL MEETING REGULAR FEBRUARY 16, 1993 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. CITIZEN COMMENTS (Restricted to 5 minutes per person) 4. APPROVE AGENDA 5. CONSENT (All items approved in one motion with no discussion, unless anyone wishes the item removed for discussion) a. Approve Minutes - February 1, 1993 b. Sale of Unused Property - Police Department Firearm c. Approve School/Conference Request - Minnesota Chiefs of Police Spring Institute d. Disposition of Forfeited Cash e. Approve School/Conference Request - EMT Refresher Course - Rescue Squad f. Approve School/Conference Request - Fire Sectional Conference g. Adopt Proposed Resolution Opposing Legislation Relating to Annexation h. Set Public Hearing for March 15, 1993 to Consider Partial Vacation of Utility Easement i. Approve Change Order/Payment Voucher - Project 92-15 - ENRON j. Approve Police Department Chaplaincy Program k. Set Public Hearing for March 1, 1993 at 7: 15 P.M. - Consider Rezone of Lots 8 & 9, Block 17, Town of Farmington 1. Adopt Resolution Supporting Minnesota Main Street Program m. Adopt Resolution Approving Metropolitan Council Planning Assistance Loan n. Approve Payment of the Bills 6. PUBLIC HEARINGS a. 7:15 P.M. - Proposed Architectural Design and Materials Ordinance b. 7:30 P.M. - Consider Amendment to Zoning Ordinance - Schools/Churches/Funeral Homes 7. PETITIONS, REQUESTS AND COMMUNICATIONS 8. ORDINANCES AND RESOLUTIONS a. Adopt Proposed Ordinance Annexing Wausau Lumber from Empire Township b. Adopt Resolution Accepting Assessment Roll/Setting Public Hearing- Project 92-3 9. UNFINISHED BUSINESS a. Appoint Engineering/Solid Waste Specialist 10. NEW BUSINESS a. Redesign of Administration and Finance Office Space b. Consider Feasibility Report - Project 93-4 - Walnut Street and 2nd Street Parking Lot 11. MISCELLANEOUS 12. UPCOMING MEETINGS a. Shop Tour - February 18, 1993 at 3:30 P.M. (needs to be set) b. Council Workshop - February 19th (5:30 P.M.) and 20th (8:00 A.M.) at Lakeville Super 8 c. Regular Council Meeting - March 1, 1993 d. Special Meeting with Pine Knoll Residents - 3/8/93 at 7:00 P.M. at Akin Road Elementary 13. ADD ON a. Appoint Planning Commission Member b. Southeast Area Storm Sewer c. MnDOT Change Order and Supplemental Agreement - Project 92-8 14. ADJOURN AGENDA REQUEST FORM Item No. S6 Name: Daniel M . Siebenaler Department: Police r Date: February 5 , 1993 \ Meeting Date: February 16 , 1993 Category: Consent Agenda P._ Subject: Sale of unused property Explanation: Request authorization to consign an unused firearm through a Federally Licensed Dealer . Reference Material/Responsibilty Memo Referred To: (Name) Department Larry Thompson City Administrator Wayne Henneke Finance Director Ad‘ Signature 1 ' MEMO TO : Mayor and Council SUBJECT : Disposition of City Owned Property DATE : February 5 , 1993 In 1992 , one of our police officers made the transition from a revolver to an automatic pistol . This is part of a general transition in law enforcement. The result of that purchase is a six inch Smith and Wesson Model 66 revolver in the police department inventory. It is unlikely that this gun would ever be used as a police service weapon again . At this point , I would like to dispose of the gun and return the proceeds to the City of Farmington General Fund . Under normal circumstances , unused city property is sold at auction to the highest bidder . In the case of a handgun , I am uncomfortable with this method of disposal . I am requesting authorization to consign this weapon with a Federally Licensed Firearms ( FFL ) Dealer for sale. In that way any prospective buyer would have to meet both State and Federal requirements to make the purchase. In checking "blue book " prices , this weapon should be worth between $200. and $225 . ( less consignment costs ) . As stated earlier, the proceeds would be returned to the General Fund . If you have any comments or questions , feel free to contact me at convenience. . 1 Daniel M. Siebenaler ' Chief of Police DMS/m AGENDA REQUEST FORM Item No. CIOIL6p Or f- r ,. Name: Daniel M. Sieben aler f p OV— Department: P01 ice February 3 , 1993 ,y-0' i Date: 7 Meeting Date: February 16 , 1993 Category: Consent Agenda Subject: Disposition of For eited Cash Explanation: Request authorize ion to deposit forfeiture check into Budget Accont421 -722-000 Materials and Supplies Reference Material/Responsibilty See Memo Referred To: (Name) Department Larry Thompson City Administrator Wayne Henneke Finance Director Signature MEMO TO : Mayor and Council SUBJECT : Disposition of Forfeited Cash DATE : February 4 , 1993 Since 1990 , the Farmington Police Department has been participating in the Southeast Metro Narcotics Task Force. As a result of our participation in that group, there were 10 narcotics arrests made in the City of Farmington in 1992 . As you can see in the attached statistical information , this was the second highest in Dakota County. In addition to the arrests made , vehicles and cash have also been forfeited . On January 26 , 1993 , the Chiefs of Police representing the Southeast Metro Task Force met to discuss activity in 1992 , as well as plans for 19,93. Another purpose of this meeting was to distribute forfeited assets. As a result of our participation , we received a payment of $539. According to Minnesota State Statutes this money must be used for law enforcement purposes. A similar amount received in 1992 , was used to purchase a new light bar for a police squad car. As you know, I have recently decided to use three fully marked squad cars . This means the purchase of another light bar. That purchase was to be made. through our existing bug- get as explained in my previous memo. 4. As this time, I am requesting that the Drug Forfeiture distribution check for. the amount of $539. be deposited to the police department materials and supplies account to offset budgeted expenses associated with building the new squad car . As always , if you have any additional comments or questions , feel free to contact me at your convenience. Daniel M. Siebenaler . Chief of Police DMS/m Attach. I 4a • • • O O N • >~ 4i •1-I Sli-N to U a) x 14 a co a) A 01 HH 0 r-I H H 0 N H 0 0 '.O 0 0 N -P O H H to -r•1 04 N W O4 Ca N 0 0 0 0 N 01 0 0 M M 0 0 N N w ZH 1-1 a C7 W i< N >1 o m 0 0 0 '.0 0 0 H In 0 0 111 a) o co o o o r-I o 0 '' N 0 0 � P C1 u ' N a)•,.i c C) A 0 c' 0 o a H 10 0 0, d' k0 0 0 3W 0 C) W N 1n In 01 01 01 01 0 N Z W •'" a— LU 'MI N N m op d' 0 10 H V N .0+ '1" U CD "" H N cc 4 PI C) ul H CO N 10 N N • F- O g O olaC °a U. p 0 "� CA C0 Y to 0 0 0 0 0 0 0 0 0 0 0 0 0 4. 140 0 0 0 0 0 0 0 0 0 0 0 0 U $,•Ie CO Q Z o Ino 0 0 0 0 0 0 0 0 o in '1 > N 0 >- H a � cov 0 0 CO N N H •a c CC CD DQ . 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Siebenaler jr).). i Department: Police Date: January 28 , 1993 Meeting Date: February 16 , 1 9 9 3 Category: Consent Agenda ''� �"r ( 19, Subject: Pol ice Department Chaplaincy Program Explanation: Request authorifration to begin and staff a non -paid Chaplain' s Corp for the Farmington Police Department Reference MateriallResponsibilty See Memo Referred To: (Name) Department Larry Thompson City Administrator Wayne Henneke Finance Director Signature MEMO TO: Mayor and Council SUBJECT : Police Chaplaincy Program DATE: February 12, 1993 In November of 1992, I was contacted by the Farmington Ministerial Association and invited to one of their regular meetings to explain the mechanics and philosophy of a Police Chaplaincy Program. I met with that organization and explained the wide range of possible activities for a Police Chaplain. I also explained that a new program would, by necessity start out very basic in the services provided. Specifically, if a program were to start in Farmington, it would likely be limited to traumatic situations, training and possibly a minimal amount of ride along time. (Note: A traumatic situation would be a sudden death, death or serious injury notification. ) These services have been available from a few of our local ministers for specific churches. With the introduction of a Police Chaplains Service, the service would expand. By agreement of the Ministerial Association any Police Chaplain could respond to any request for service as a Non-Denominational or Non-Sectarian representative of the entire association. The role and title of Police Chaplain removes the stigma of crossing religious lines. As a follow up to the original meeting, I invited a representative of the Burnsville Police Department and one of their Police Chaplains to speak with the Ministerial Association. As a result of that meeting, the Association expressed a sincere interest in forming a Police Chaplaincy Program in Farmington. Since late November, I have discussed this with the members of the police department who greeted the idea with open arms. I also needed to address the lack of training in this area of law enforcement. For the past two years I have been a member of the Law Enforcement Training Advisory Board for Dakota County Technical College. Effective with Spring quarter, Chaplain ' s training will be available to all police agencies in Dakota County as part of our regular tuition costs. At this time, we are ready to implement a Police Chaplaincy Program within the Farmington Police Department. Nine members of the Ministerial Association have expressed an interest in participation. r Mayor and Council February 12, 1993 Page 2 Upon Council approval, we would accept applications. Background checks would be completed. Successful candidates would be accepted as permanent part-time employees. ALL time put in would be on a volunteer basis. A rotation of Chaplains would be established with 'an on call and back up Chaplain. A single pager would be provided and rotated weekly. At this time, I am requesting that the Farmington Police Department Chaplaincy Program be established and further request authorization to accept applications from the membership of the Ministerial Association. If you have any comments or questions, feel free to contact me at your convenience. ` 4 / • Daniel M. Siebenaler Chief of Police DMS/m RESOLUTION NO. R7-93 SUPPORTING MINNESOTA MAIN STREET PROGRAM Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Civic Center of said City on the 16th day of February, 1993 at 7:00 P.M. . The following members were present: Kuchera, Galler, Orr, Ristow, Rotty. The following members were absent: None. Member Orr introduced and Member Caller seconded the following resolution: WHEREAS, the Minnesota Main Street Program administered by the Minnesota Department of Trade and Economic Development is designed to help communities revitalize their central business districts by emphasizing "Main Street" values while incorporating today's social and economic realities; and WHEREAS, the program can help current businesses become more competitive, attract new business to fill empty buildings, and to make the downtown more appealing; and WHEREAS, the program consists of the following distinct elements which combine to create a comprehensive balanced program: organization, promotion, design and economic restructuring; and WHEREAS, the model has been used successfully in 700 communities in 33 states; and WHEREAS, the Farmington Area Chamber of Commerce has committed to funding the program and has requested the City support its application to the Minnesota Main Street Program. NOW THEREFORE, BE IT RESOLVED that the City support the Farmington Area Chamber of Commerce's application to the Minnesota Main Street Program, and will work cooperatively with implementing the program. This resolution adopted by recorded vote of the Farmington City Council in open session on the 16th day of February, 1993. te 44 /eieleftt M or Attested to the 19th day of February, 1993. SEAL Clerk/A4nip' tor /% AGENDA REQUEST FORM Item No. Name: Larry Thompson Department: Administration Date: February 5, 1993 Meeting Date: February 16, 1993 Category: Consent Subject: Adopt Resolution in Support of Minnesota Main Street Program Explanation: Per request of the Chamber of Commerce, to support Chamber's application to the Minnesota Main Street Program. Reference Material/Responsibilty Resolution/Information - Larry Thompson Referred To: (Name) Department Larry Thompson Administration Jerry Henricks HRA fff:141694"7414- Signature PROPOSED l ✓) RESOLUTION 0 SUPPORTING MINNESOTA MAIN STREET PROGRAM Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Civic Center of said City on the 16th day of February, 1993 at 7:00 P.M. . The following members were present: The following members were absent: Member introduced and Member seconded the following resolution: WHEREAS, the Minnesota Main Street Program administered by the Minnesota Department of Trade and Economic Development is designed to help communities revitalize their central business districts by emphasizing "Main Street" values while incorporating today's social and economic realities; and WHEREAS, the program can help current businesses become more competitive, attract new business to fill empty buildings, and to make the downtown more appealing; and WHEREAS, the program consists of the following distinct elements which combine to create a comprehensive balanced program: organization, promotion, design and economic restructuring; and WHEREAS, the model has been used successfully in 700 communities in 33 states; and WHEREAS, the Farmington Area Chamber of Commerce has committed to funding the program and has requested the City support its application to the Minnesota Main Street Program. NOW THEREFORE, BE IT RESOLVED that the City support the Farmington Area Chamber of Commerce's application to the Minnesota Main Street Program, and will work cooperatively with implementing the program. This resolution adopted by recorded vote of the Farmington City Council in open session on the 16th day of February, 1993. MINNESOTA MAIN STREET Every town has a Main Street. even if it's called by a different name. Traditionally, Main Street has been the economic and social center of the town, the palce where people come to shop, to share a meal or a cup of coffee, and to visit the local doctor, lawyer or other service providers. In many towns, however, "Main Street' is in danger of disappearing. rocked by slow economic times and growing competition from discount merchants and retail malls, many Main Streets have become shadows of their former, lively selves. But there's good news on the horizon. First, community members almost universally want to save Main Street Even the most devoted discount shoppers seem to sense the value of their small town business district -the feeling of community it brings, the rich architecture of the downtown buildings, the friendly personal service they get from local owners, managers, and employees. Second, there's a way to make it happen. communities that have successfully revitalized their downtown business districts have done so by emphasizing traditional "Main Street" values, while also recognizing and incorporating today's economic and social realities, such as the two income family and the growing service economy. Minnesota Main Street, a program of the Minnesota Department of Trade and Economic Development, is designed to help other communities use this same approach to revitalize their central business district. Minnesota Main street provides guidance and training to assist communities in creating a self-reliant local organization to lead the community's downtown redevelopment efforts. Depending on the needs of your community, a Main Street program can help current businesses become more competitive, attract new businesses to fill empty buildings, and make your downtown area more visually appealing. The Main Street approach is designed to improve all aspects of the central business district. It includes four distinct elements, which combine to create a comprehensive, balanced program. Organization, Promotion. Design, and Economic Restructuring. The Main Street approach used by the Minnesota Main Street program is based on a national model developed in 1977 by the National Trust for Historic Preservation. It has been used successfully by more than 700 communities in 33 states across the United States. The focus and success of a local Main Street program is largely determined by the community's specific needs and its willingness to work to improve and revitalize its downtown. A limited number of communities are selected each year to participate in this program.Main Street communities have enjoyed such benefits as new businesses, new jobs, as well as other benefits that are less tangible, butno less valuable. BEAR MORE ABOUT THIS ON DECEMBER 8TH AT S.SUB. MED.CENTE1 AT 12:00 NOON. AGENDA REQUEST FORM Item No. OL / C \ ) /l_ C1 Name: Tom Kaldunski/Karen Finstuen f ' :49 Department: Public Works/Administration — -'( Date: February 5, 1993 Meeting Date: February 16, 1993 y Category: Unfinished Business f Subject: Appoint Engineering/Solid Waste Specialist Explanation: Per Council directive. Reference Material/Responsibilty Recommendation Referred To: (Name) Department Larry Thompson Administration Wayne Henneke Finance Tom Kaldunski Public Works Karen Finstuen Administration Russ Matthys Public Works 10:17,4"/%11 Signature r ' MEMO TO: MAYOR AND COUNCIL SUBJECT: APPOINTMENT OF ENGINEERING/SOLID WASTE SPECIALIST DATE: FEBRUARY 11, 1993 The City of Farmington has advertised for the above position. The advertisement and job description are attached. A total of 23 applications were received. These applications were reviewed and 7 candidates were selected for interviews during the last week. In selecting the successful applicant, the following factors were used for rating purposes: 1. Application/Resume 2. Job Interview 3. Testing of Typing Skills, Grammar, Spelling 4. Veteran's Preference 5. ADA Requirements. The applicant that was selected is Jacqueline Contreras. She has the necessary experience in clerical, administrative and computer skills that were desired for this position. She appears to be a hardworking individual with the ability to take initiative on projects. It is recommended that the City appoint her to the position of Engineering/Solid Waste Specialist. Following the City's Compensation and Comparable Worth Study, it is also recommended that this position be established as a Grade III. The 1993 salary range for this grade is $9.39 to $11.25 per hour. It is further recommended that the wages be set at the entry level for the position ($9.39/hour) . This position will be a Class II position, providing for compensation for overtime. A six month probationary period will apply. Because of Ms. Contreras' experience, it is recommended that her wages be increased to $10.01 per hour upon successful completion of her probation. In reviewing this position, it was determined that the City Council should recognize that a union was formed for the manual maintenance workers of the Public Works and Parks Departments. I discussed the position with Karen Olsen, the City's labor relations consultant. This position has been set up to do administrative functions and it should not be a part of the union. The person hired will be doing work that is currently done by Larry, Russ, Mary and me. It is in no way related to manual maintenance. This position's time has been allocated as follows: Engineering - Secretarial/Clerical 50% Rosemount - Recycling Reporting 10% Farmington - Recycling Education/Reporting 15% Farmington - Grant Proposals 5% Farmington - Solid Waste Clerical 20% This position has only a small percentage of time allocated to the day to day activities of the Solid Waste Operations. In the event the Council determines to get out of Solid Waste, 20% of the position's time would become available. If so, Administration, Finance and Public Works duties would use the time allocated for Solid Waste. It is my recommendation that the Council appoint Jacqueline Contreras as the Engineering/Solid Waste Specialist at a Grade III with a starting wage of $9.39 per hour as outlined in this memo. 1:41/61, Thomas J. Kaldunski Public Works Director cc: file Larry Thompson Wayne Henneke Russ Matthys Karen Finstuen • Mary Hanson Karen Olsen TJK ENGINEERING/SOLID WASTE SPECIALIST City of Farmington is accepting applications for the position of Engineer/Solid Waste Specialist. Position is responsible for typing and and clerical tasks, grant applications, and coordinating community recycling program. Salary range is $9.39-$11.25 per hour, 40 hours per week. Minimum Qualifications - Ability to read and write at high school graduate level, plus 2 years diverse secretarial experience. Applications are available at Farmington City Hall, 325 Oak Street, Farmington, MN 55024. Applications will be received until January 27, 1993. Equal Opportunity Employer 1/14,21 CITY OF FARMINGTON POSITION DESCRIPTION PERMANENT FULL TIME POSITION: ENGINEERING/SOLID WASTE SPECIALIST PURPOSE AND SCOPE: Assists and supports the Public Works Director in maintaining and performing the day to day administrative duties of the Engineering and Solid Waste operations . Position will be shared with the City of Rosemount; 90% City of Farmington, 10% City of Rosemount. RELATIONSHIPS: Reports To: Assistant City Engineer - Farmington Public Works Director - Rosemount Gives Work Direction To: SPECIFIC RESPONSIBILITIES: 1 . 1 Performs a variety of typing and clerical tasks such as correspondence for Engineering and Solid Waste operations, change orders and reports . 1 .2 Responsible for coordination of all waste system grants and loan programs and assuring solid waste system compliance with all governmental rules and regulations . 1.3 Uses word processing equipment and computer for various documents including Engineering plans and specifications, proposals and feasibility studies . 1 .4 Responsible for the coordination of a comprehensive recycling program, including design and education. 1 .5 Maintains required engineering and solid waste/recycling records. 1 . 6 Provides copies of engineering plans and information to contractors and the public. 1 .7 Maintains a continuous search for solid waste grant monies . 1 . 8 Provides liaison services with Dakota County, attends monthly meetings . 1 . 9 Receives and responds to calls/requests for engineering and solid waste/recycling information from the public. 1 . 10 Coordination of biannual Clean Up Day. 1 . 11 Write quarterly recycling reports . 1 . 12 Takes recycling information and material to recycling center. • iThe above statements describe the principal functions of the job identified, but shall not be construed as an exclusive listing of all the work requirements that may be inherent in the job. Knowledge, Skills and Abilities : 1 . Knowledge of engineering specifications, proposals and standard details. 2 . Ability to operate word processing equipment and various other office equipment. 3 . Ability to type 50 words per minute. 4. Knowledge of Federal, State and County local solid waste laws. 5. Knowledge of Federal, State, Metro and County grant programs . 6. Ability to establish and maintain effective working relationship with coworkers, supervisor and the public. 7 . Ability to communicate effectively, clearly and concisely, both in oral and written form. 8 . Ability to complete grant application forms . 9 . Ability to complete and maintain accurate reports. 10 . Ability to maintain engineering files and records. 11 . Ability to work independently with minimal work direction and supervision. 12 . Ability to meet and maintain physical requirements as may be established from time to time by the City. Minimum Qualifications Ability to read and write at a high school graduate level. Sufficient training and experience to demonstrate the knowledge and abilities listed above, including two years ' secretarial experience with a broad number of operations and policies . Class "C" drivers license.