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HomeMy WebLinkAbout02.06.95 Council Packet AGENDA COUNCIL MEETING REGULAR FEBRUARY 6, 1995 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. APPROVE AGENDA 4. CITIZENS COMMENTS (5 minute limit per person for items not on agenda) 5. CONSENT AGENDA (All items approved in 1 motion unless anyone wishes an item removed for discussion) a. Approve Minutes - 1/14/ (Special) ; 1/17 (Regular) b. Approve School/Conference Request Policy Amendment c. Approve Agreement with Dakota County for Reconstruction of CR 50 d. Approve Change Order #11 - Project 88-4 - Pine Knoll Improvements e. Approve Final Payment (Revised) - Proj . 94-7 - Sidewalk Improvements f. Accept 1995 City Donation List g. Adopt Resolution Amending R1-95 - Amended GIS Fees h. Accept Resignation of HPC Member i. Adopt Resolution Ordering Feasibility Report - Project 95-2 - Spruce Street Access to TH 3 j . Adopt Proclamation - Volunteers of America Week - 3/5 - 3/12 k. Adopt Resolution Requesting County Board to Change Street Name - 213th Street to Become Main Street 1. Approve Request to Explore Licensing Ordinance - Tobacco Sales m. Approve Purchase of Firearms for Police Officers n. Approve Capital Outlay Request - Fire Department - Upgrade Breathing Air Compressor o. Reset Public Hearing - Controlled Air TIF District - 3/6/95 p. Approve Payment No. 3 - Project 94-1 - Oak Street Improvements q. Approve Capital Outlay Request - Filing Cabinet - Building Inspections r. Approve Capital Outlay Request - Purchase of New Squad Car s. Approve Budget Adjustment - Theodolite Repair t. Rcccivc Annual Watcr and Scwcr U3c Rcportc PULL u. Approve Amendment to Developer Agreement - TroyHill Water Trunk Credit v. Approve School/Conference Request - Engineering - Waste Water Operations Conference w. Adopt Resolution Accepting Feasibility Study and Authorizing Preparation of Plans and Specifications - 1995 Seal Coat Project x. Approve School/Conference Request - Public Works - Pump Service y. Acknowledge Completion of Probationary Period - Assistant City Engineer z. Approve Extension for Filing of Final Plat - East Farmington First Addition aa. Approve School/Conference Request - Public Works - Equip. Maintenance bb. Approve Payment of the Bills p 6. PUBLIC HEARINGS/AWARD OF CONTRACTS a. 7 :30 P.M. - Amendment to Wetland Protection and Zoning Ordinance b. 7:30 P.M. - Rezone Site North of City Center from B-3 to R-3 PUD c. 7 :30 P.M. - Review Preliminary Plat - Vermillion River Housing d. 7 :30 P.M. - Amend Sign Ordinance - Multi Tenant Buildings 7. PETITIONS, REQUESTS AND COMMUNICATIONS 8. ORDINANCES AND RESOLUTIONS a. Adopt Resolution - Use of 1995 CDBG Funds 9. UNFINISHED BUSINESS a. Traffic Control at Third and Oak Streets b. Sanitary Sewer Rate Study c. Discuss Sanitary Sewer Service to Terpening Property - Pine Knoll d. Appointments to Vacant Seats on 3 Commissions 10. NEW BUSINESS 11. MISCELLANEOUS a. Approve Annual Workshop/Retreat Agenda 12. REPORTS FROM COMMISSIONS, COMMITTEES, COUNCILMEMBERS 13. UPCOMING MEETINGS 14. ADJOURN AGENDA REQUEST FORM Item No. 5b Name: Wayne Henneke Department: Finance •tic-:Y r.yn..�:%R t dr� n� /1 1 Date: January• 2 4 , 1995 �' � ' t„,„ MeetingDate: February 6, 1995 ! rr "" e ''" Category: Consent f Subject: Approve School/Conference Request Policy Amendment Explanation: Allows department head approval of School and Conference Requests costing up to $200 Reference Material/Responsibility Memo - Wayne Henneke Referred To: (Name) Department Larry Thompson Department Heads Way4U-ger14441' Signature Memo to: Mayor& Council Date : January 23, 1995 Re : Schools & Conferences -Proposed Amendment Section 1.1 APPROVAL of the Schools and Conferences Policy states: All attendance of schools and conferences, regardless of cost, by City of Farmington employees requires prior approval by the Council. It is recommended to amend the section to authorize Department Heads to approve School & Conference requests with a total cost to the City of less than$200. Staff has received a number of comments from Councilmembers regarding ways to reduce the size of the agenda. One suggestion is to amend the schools & conferences requests to allow administrative approval of reequests of less than$200. This would also allow the City to send in the registrations on a timely basis since the City often receives notification of school & conferences with deadlines that do not coincide with Council Meetings. This amendment is being proposed to save staff& Council time in authorizing low cost school & conference requests. The Department Head is still ultimately responsible in keeping within the amount budgeted for schools & conferences within his department. Wayne E. Henneke Finance Director c.c. Larry Thompson, City Administrator Department Heads file AGENDA REQUEST FORM Item No. 5j Name: Larry Thompson J.Department: Administration t Date: January • 18, 1995 MeetingDate: February 6, 1995 €' Category: Consent Subject: Adopt Proclamation Commemorating 3/5-3/12 as Volunteer of America Week Explanation: Reference Material/Responsibility Proclamation Referred To: (Name) Department 417.dit— Signature ;teas or<� .. hl •Nn eo44. VOLUNTEERS OF AMERICA MINNESOTA 5905 Golden Valley Road • Minneapolis,MN 55422-4490 • (612)546-3242 January 13 , 1995 The Honorable Eugene Kuchera Mayor of Farmington City Hall 325 Oak Street Farmington, MN 55024 Dear Mayor Kuchera: The Volunteers of America has been serving others for 99 years . Volunteers of America Week, March 5-12, commemorates the founding of our organization on March 8, 1896 . We are one of Minnesota' s largest human service organizations . Year after year, more than 92% of every dollar we receive, we spend directly on program services . Through the years, Volunteers of America has demonstrated it is a dynamic organization keeping pace with the everchanging world. We recognize the need for developing creative ways to solve problems and meet community needs for all members of our society. I hope you will recognize March 5-12, 1995 as Volunteers of America Week and ask that you join us in celebrating our 99th year of service . Your letter acknowledging our service to people in the Farmington community will be appreciated. Your proclamation, along with other proclamations and letters will be duplicated and put into booklet form. A booklet commemorat- ing our 99th birthday will be placed in the reception area of each of our programs and senior dining sites . Something wonderful is happening in Minnesota, because of you! Your interest and support makes a significant impact on the success of our organization. And, as you know, our success is measured through the lives of those we touch. Respectfully Yours, (1-0441,-4 61 A4- 4. James E. Ho ie, Jr. President Enclosure c i Office of the mayor if" armin tLn, ittsotli r . 1:,) ,,,,, TSI* 141 111411 c7( 2.. WHEREAS, ,the Votunteens oS America, a Chniztian human service onganizati.on, ins cetebnati,ng .its 99th year oS service to the people o6 Minnesota and .the nation; and WHEREAS, the Votunteens o6 Amen,ica iz making a vaLuabte conthibuti.on by pnaviding these services to adu.Ets and the etdetty; and WHEREAS, the Vo.bunteens o6 America provides services to chi dnen and youth; and WHEREAS, the Votunteens o6 Amen,ica provides a pre-netease and wank re ease conrectiana.0 pnognam bon men and a jait, workhouse and wank nekease conrectiona,L program serving women; and WHEREAS, ,the Votunteens o6 Amen.ica, through it's dedicated sta66 and vofunteens and the many peopYe who heP_p support their wank. through Sinanc.i.aJ contributions make a sign,i6icant impact on the £,Lves o6 people in the City o6 Farmington; and WHEREAS, the Votunteens o6 America i£ commemorating its 6oundi.ng in 1896 and urges athens to join them in bridging the gap between human needs and the nesourees o6 the public and pni.vate sector; and WHEREAS, it iz appnopn.iate Son the City o6 Farmington to join in the absenvance a6 this milestone by proekwirning the week o6 Manch 5th through March 12th, 1995 as Votunteens o6 America Week. NOW THEREFORE, BE IT RESOLVED That I, Eugene "Babe" Kuehera, Mauoh os the City o'6 Fanmi.ntotn, do hereby proclaim Manch 5-12, 1995 as: VOLUNTEERS OF AMERICA WEEK IN THE CITY OF FARMINGTON Ip11 witness DY4ETEof pLI I ave fiE Punto set/m y hand and caused this sea!pto VE affixed, ATTEST. DATE • ©COPYRIGHT 1987 - MODERN PRINTI NO CO., !•HAM., At.. V AGENDA REQUEST FORM Item No. 5m Name: Daniel M. Siebenaler Department: Pol ice (2 14.p / Date: January 19, 1995 Meeting Date: February 6 , 1995 Category: Consent Subject: Purchase of firearms Explanation: Request use of existing funds and trade-in of old duty weapons to purchase and up-date service weapons for two officers _ Reference Material/Responsibilty Memo Referred To: (Name) Department Larry Thompson City Arim.inistra-or Wayne Henneke Finanrp nirectnr r Signature MEMO TO: Mayor and Council SUBJECT: Purchase of Firearms DATE : January 20, 1995 In 1994 , the Farmington Police Department implemented a plan to convert all of the police department' s handguns to a single caliber weapon, 9mm. The purpose of this move is to simplify both training and reloading. As a result of last year' s effort with Council action, 3 obsolete handguns were replaced by consigning them for sale. Those sales have now been completed and after consignment fees, we have received payment for $702 . 50 . At this time, I would like permission to continue to rotate old weapons out of service and replace them with 9mm handguns . I am able to purchase 3 new 9mm handguns for $1524 . I am confident we can consign the 3 guns for at least $900 . Added to the $702 . 50 available from previous consignment, this would leave us with $78 . 50 over and above the purchase price of the 3 new handguns . I would like to point out that this is not a budgeted purchase but will require no expenditure of 1995 budget funds . This action would leave only two handguns out of compliance with a 9mm standard and they would be dealt with during the next budget cycle or with an alternative funding source. If you have any comments or questions about this issue please feel free to contact me. Daniel M. Siebenaler Chief of Police DMS/m AGENDA REQUEST FORM Item No. 5y Name: Tom Kaldunski Department: Public Works Date: January 27•, 1995 ty -r MeetingDate: February 6, 1995 tr" Category: Consent Subject: Acknowledge Successful Completion of Probationary Period Assistant City Engineer Explanation: • Jay Kennedy has completed his 6 month prnhatinnary period. Reference Material/Responsibility Memo - Tom Kaldunski Referred To: (Name) Department Larry Thompson Administration Wayne Henneke Finance Tom Kaldunski Public Works Jay Kennedy Ptih1 it Works Rosemary Swedin FinanrP Signature MEMO TO: MAYOR AND COUNCIL SUBJECT: ACKNOWLEDGE COMPLETION OF PROBATIONARY PERIOD - ASSISTANT CITY ENGINEER DATE: JANUARY 31, 1995 The City hired Jay Kennedy to fill the Assistant City Engineer position on 7/18/94. Jay successfully completed his six month probationary period as of 1/18/95. I am quite pleased with Jay's perfor- mance in this position. The City Council is to acknowledge the successful completion of the proba- tionary period at its 2/6/95 meeting. Thomas J. Kaldunski, P.E. Director of Public Works/City Engineer TJK/11 cc: file Larry Thompson Wayne Henneke TJK Jay Kennedy AGENDA REQUEST FORM Item No. 9a Name: Daniel M . Siebenaler Department: Po l ice `� Q-e~� l C Date: January 19, 1995 j.� ko 13 Meeting Date: e imambiI'4 ■'95 j .v 9 l j>67/ Category: Unfinished Business Subject: Traffic Control at Third and Oak Streets Explanation: Follow-up to request by Mary Weier regarding traffic control petition at Third and Oak Streets Reference Material/Responsibilty Memo Referred To: (Name) Department Larry Thompson City Administrator Tom Kaldunski Engineer Signature MEMO TO: Mayor and Council SUBJECT: Traffic Control at 3rd and Oak Streets DATE: January 24, 1995 In October 1994, Mary Wier spoke to the City Council at Citizen' s Comments, regarding the possibility of traffic control at 3rd and Oak. I put together a list of four alternatives to the current situation and presented it to the Chamber of Commerce. The Chamber office conducted a survey of downtown businesses and of the thirteen who were polled, eleven asked for creation of a four-way stop, one asked for a reduced speed limit and one had no opinion. Creation of a four-way stop at 3rd and Oak Streets is possible, however, before the City Council takes any action on this item, I would like to point out that we would lose four parking spaces on 3rd Street to accommodate the signs . In his initial request, Mr. Wier pointed out the number of accidents and near accidents at the intersection. I do not doubt his sincerity, but I have no statistics available on "near accidents" . The information that I do have available shows that since 1991, there have been two minor property damage accidents at 3rd and Oak Streets . Based on this information alone, there does not appear to be a need for four-way stops at 3rd and Oak Streets . The City Council does have the authority to order the placement of these signs however, if that is your desire, I feel a more formal letter should be sent to the Downtown Business District . The letter should include the accident occurrence and the fact that four parking spaces would be lost . Feedback should be solicited. I feel the Council can make a more informed decision after this feedback has been received. I would also point out the Council has the option of leaving this intersection "as is . " If you have any comments or questions regarding this item, feel free to contact me at your convenience. Respectfully, ,► Daniel M. Siebenaler Farmington Chief of Police DMS :ts AGENDA REQUEST FORM Item No. 9b Name: Tom Kaldunski e,„5"), Department: Public Works Date: January`, 1995 MeetingDate: Jan u.az-y- ?r t9 9 5 91_173J Category: Unfinished Business Subject: Sanitary Sewer Rate Study Explanation: Per Council ' s 12/3/94 request- ' _ Staff is seeking direction from the Council as to how to proceed with the study - e.q. - in-house or consultant. Reference Material/Responsibility Referred To: (Name) Department Larry Thompson Administration Wayne Henneke Finance Tom Kaldunski Public Works Arvilla Neff Finance .. J .�,.- ())34'71-- /6, -- 14/ea"G/�� Signature AGENDA REQUEST FORM Item No. ct Name: Karen Finstuen Department: Administration Date: Jay �.._� .96 �/`�S� 5 g:///c3CMeetingDate: J („0" ()it:14 Category: Subject: Appointments to Vacant Seats on Commissions Explanation: We have not received applicati(Ins for thpsp Ansi ti ona Reference Material/Responsibility Memo - Karen Finstuen Referred To: (Name) Department Signature MEMO TO: MAYOR AND COUNCIL SUBJECT: APPOINTMENTS TO BOARDS AND COMMISSIONS DATE: JANUARY 17, 1995 I talked with Don Slaughter late yesterday and asked if he would be interested in filling the vacated seat on the Park and Recreation Advisory Commission. He said that he was not interested in that position at this time and that he would reapply next year for any open seats. This now leaves us with the following openings, all of which are vacated seats that the encumbents are no longer interested in serving: Park and Recreation 2 year term from 2/1/95 thru 1/31/97 Senior Center Advisory Council 3 year term from 2/1/95 thru 1/31/98 Senior Center Advisory Council 3 year term from 2/1/95 thru 1/31/98 We will need council direction on how to proceed. Karen Finstuen Admin Asst kf cc: Larry Thompson AGENDA REQUEST FORM Item No. 9d Name: Karen Finstuen Department: Administration ,/� Date: January 18, 1995 / MeetingDate: February 6 , 1995 Category: Unfinished Business Subject: Appointments to Vacant Seats on 3 Commissions Explanation: Reference Material/Responsibility Applications/Memo - Karen Finstuen Referred To: (Name) Department Larry Thompson Administration Karen Finstuen Administration Jim Bell Parks and Recreation Joy Pellicci Parks and Recreation (om- ?).N. kL - Signature Memo to: Mayor and Council Subject: Appointments to Boards and Commissions Date: January 31, 1995 As noted in Karen's January 17, 1995 memo the City has a vacancy on the Park and Rec. Advisory Commission and two on the Senior Center Advisory Commission. As of this date,the City has received one application for the PARAC from Paul Gerten. No applications have been received for the Senior Center Advisory Commission,but Joy informed me that the Commission is presently seeking applicants, which will be forwarded to the Council when received. Also, it should be noted that Dave Schreier is resigning from the HPC which will create an opening on that Board. The Council should give direction as to how the process to the fill the vacancy should proceed. zr ' 71/ r" �1�9 L Tho son City Administrator ljt cc: Joy Pellicci Jim Bell Karen Finstuen file