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Home My WebLink About04.03.95 Council Packet AGENDA COUNCIL MEETING REGULAR APRIL 3, 1995 ANNUAL BOARD OF EQUALIZATION MEETING - 7:00 P.M. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. APPROVE AGENDA 4. CITIZENS COMMENTS (5 minute limit per person for items not on agenda) 5. CONSENT AGENDA (All items approved in 1 motion unless anyone wishes an item removed for discussion) a. Approve Minutes - 3/20 (Regular) b. Approve Capital Outlay Request - Parks and Recreation - Temporary Outfield Fencing c. Approve Capital Outlay Request - Parks and Recreation - Ballfield Equipment Boxes d. Approve Capital Outlay Request - Parks and Recreation - Handheld Radios PULL e. Approvc Capital Outlay Rcguc3-t arks and Rccrcation Utility Vchicic f. Approve Capital Outlay Request - Parks and Recreation - Park Vehicles PULL g. Approvc Capital Outlay Rcqucst Various Dcpartmcnto Computcr Training Vidco Program h. Approve Capital Outlay Request - Police Department - Typewriter i. Approve Capital Outlay Request - Fire Department - Resuscitator Annie PULL j . Approvc Capital Outlay Rcqucst Firc Dcpartmcnt Hclmct3 k. Approve Capital Outlay Request - Printer - LOGIS Building Permits System 1. Approve School/Conference Request - Fire Department - State Fire School m. Approve School/Conference Request - Fire Department - State Fire School n. Approve Use of 1994 Auction Proceeds o. Fill Vacant Sergeant Position in Police Department p. Appoint Members to BMS Sponsored Labor Management Program q. Accept Dakota County Estates 6th Improvements as Complete r. Approve Surety Agreements for Various Permits s . Approve School/Conference Request - City Managers' Spring Conference t. Approve Partial Payment #1 - Project 93-14 - Prairie Waterway u. Approve Change Order #1 - Project 93-15 - SE Area Trunk Sanitary Sewer v. Approve Capital Outlay Request - Solid Waste - Container Numbers w. Approve Payment of the Bills 6. PUBLIC HEARINGS/AWARD OF CONTRACTS a. 7 :30 P.M. - Consider 1995 Seal Coat Project/Assessments 7. PETITIONS, REQUESTS AND COMMUNICATIONS a. Consider Church of the Advent Request to Change Street Side Parking b. Consider Jaycee' s Request for Sand Box Fill Program 8. ORDINANCES AND RESOLUTIONS a. Adopt Resolution Accepting/Awarding Bids - Motor Grader b. Adopt Resolution Accepting Feasibility Reports for Spruce Street Access and Extension of Service to TH 3 Budget Mart Area c. Adopt Resolution Accepting Easements - East Farmington d. Adopt Resolution Approving Rother Agreement - San. Sewer Right of Way 9. UNFINISHED BUSINESS a. Solid Waste - Updated Scenarios/Information b. Solid Waste - Recycling Bid Specifications 10. NEW BUSINESS 11. MISCELLANEOUS a. Annexation Policy 12. REPORTS FROM COMMISSIONS, COMMITTEES, COUNCILMEMBERS 13 . UPCOMING MEETINGS 14. EXECUTIVE SESSION 15. ADD ON a. Personnel Replacement - Police Department b. Discuss McCann Property Financing 16. ADJOURN AGENDA REQUEST FORM Item No. 5n L4-1 ct-ie- Name: Wayne Henneke I Department: Finance 01 l'zP Date: March 23 , 1995 Meeting Date: April 3 , 1995 Category: Consent Subject: Approve Use of 1994 Auction Proceeds Explanation: Reference Material/Responsibilty Memo - Wayne Henneke Referred To: (Name) Department Department Heads tiktyytLgersokal„ Signature Memo to: Mayor&Council Date : March 24, 1995 Re : 1994 Auction Proceeds The City netted$12,109.60 from its 1994 auction. Requests have been made regarding what the auction proceeds are to be used for. The City Administrator and I have analyzed unfunded 1995 Capital Outlay requests,donation lists,and have met with Department Heads. The following are four possible options for use of the auction proceeds: Option 1 Use the auction proceeds to fund: * Additional amount needed for Park&Rec.cars $3,000 budgeted for in 1995 Budget * Additional amount needed for Park&Rec.ATV 2,000 * Purchase computer and connect to network for 2,000 Fire Marshall * Fire Department-Tripod for confined space entry 1,000 * Fire Department-Handheld Radio 1,000 * Fire Department-Mobile Turnout Gear Rack 1,300 * Police Department-Handheld Radio 1,000 * Computer Network -Color Printer 700 Total $12,000 Option 2 The$12,109.60 would be placed in the Space Needs Fund to use as seed money for the renovation of the old library for the expansion of City Hall. Option 3 The auction proceeds would be used to fund a portion or all of a small project such as a street lighting project. Option 4 Donate the proceeds towards the construction of the new library. Option 5 Do nothing and let the money stay in the General Fund as working capital. Recommendation It is recommended to do nothing and let the money stay in the General Fund as working capital in anticipation of LGA cuts in 1995. If the cuts do not materialize it is recommended to place the auction proceeds in the Space Needs Fund to use as seed money for the renovation of the old library for the expansion of City Hall. Wayne E.Henneke Finance Director c.c. Larry Thompson,City Administrator Department Heads Jerry Henricks,H.R.A.Director file AGENDA REQUEST FORM Item No. 5o Name: Daniel M. Siebenaler Department: Police Date: M -9"9 5 01'//P< Meeting Date: 5 /�/ i � Category: Consent Subject: Fill vacant Sgt' s Position Explanation: - Reference Material/Responsibilty Memo Referred To: (Name) Department Larry Thompson City Administrator . i .. il _ Signature MEMO TO: Mayor and Council SUBJECT: Sergeant' s Position DATE: February 8, 1995 As you know the Sergeant' s position in the Farmington Police Department has lacked a permanent assignment since the medical retirement of Dan Churchill in February, 1994 . During that time, Officer Warren Steigauf has been serving as Acting Sergeant . He was selected for that position because of his many years of experience and his strong leadership skills . Over the course of the past year, I have been extremely pleased with Officer Steigauf' s performance in this position. He has accepted increasingly responsible assignments and has volunteered for additional administrative duties to relieve me of those tasks . Officer Steigauf has continued his technical training and is also completing a nine month Management Academy at Inver Hills Community College. He has demonstrated those Management Academy skills repeatedly in his role as Acting Sergeant . During my extended absence in January, due to vacation and illness, Officer Steigauf was given complete authority over our police function with very specific expectations . I am pleased to report that he exceeded those expectations and dealt effectively with several sensitive issues for the City of Farmington. I feel strongly that I can trust in the personal integrity of Officer Steigauf to provide valuable assistance to me that will best serve the City of Farmington. At this time, I am proud to recommend Officer Warren Steigauf for the position of Sergeant for the Farmington Police Department . This appointment will be effective immediately upon vote of the City Council . This is a Class 2 non-union appointment, so job description, wages, and benefits will be in accordance with the City Compensation plan, and subject to a one year probationary period. If you have any comments or questions, regarding this appointment feel free to contact me at your convenience. C- , • � Daniel M. Siebenaler Chief of Police DMS/m AGENDA REQUEST FORM a Item No. 5p oma , Name: Larry Thompson j9 Department: Administration Date: March 22, 1995 Meeting Date: Ap r i l 3 , 19 9 5 Category: Consent Subject: Appoint Members to Labor/Management Program Sponsored by Bureau of Mediator Services Explanation: Self Explanatory Reference Material/Responsibilty Memo - Larry Thompson Referred To: (Name) Department Larry Thompson Administration Karen Finstuen Administration Wayne Henneke Finance Tom Kaldunski Public Works Jim Bell. Parks and Recreation Signature Memo to: Mayor and Council Subject: Appoint Members to BMS Labor Management Program Date: March 22, 1995 Last December the City Council endorsed a Labor Management Program offered by the State Bureau of Mediation Services. I have attached a copy of the agenda packet for the Council's review. I have been notified that the first scheduled meeting of the program will be April 21, 1995. It is requested that the Council appoint the management representatives. It is recommended that the Council appoint Jerry Ristow, Tom Kaldunsk`i, Jim Bell and me as the management representatives. elAa .P,e Larry Thompson City Administrator ljt cc: Jim Bell Tom Kaldunski Wayne Henneke file ... f T � MINNESOTA AFSCME COUNCIL NO. 14 ''''''''' TWIN CITIES ',pop.—F E p.9 1,IQ/ 9; 267 W. LAFAYETTE FRONTAGE RD.S. METROPOLITAN AREA W/ " " ST. PAUL,MN 55107-1683 ;Q �: I2,' TELEPHONE: 291-0333 = F�y,,.0' FACSIMILE: 291-1103 ,„,„ R,, NOV 17 1994 November 16, 1994 Larry Thompson, Administrator City of Farmington 325 Oak Street Farmington, MN. 55024 Dear Mr. Thompson: I have enclosed information for your review from the Bureau of Mediation Services Labor Management Programs. Please look it over and let me know if this is something the City would be interested in participating in. If so both you and I need to write a letter expressing our interest to Earl Willford, Director of the Labor Management Program and he will contact us to schedule a time to meet. Sincerely, /20-eek- 'ef------A Nola Profant Business Representative AFSCME Council 14, Local 3815 AFL-CIO cc: Daniel Duff, President co Master Appendix A Principles and Guidelines for Establishing BMS Labor-Management Partnerships 1. Establishment of a Partnership is an evolutionary step supporting the collective bargaining process. 2. The Partnership program is a process of organizational change. 3. The Partnership committee must involve top-level decision-makers from both side of the bargaining table selected by each, with two of these representatives servin, as co-chairs of the Partnership effort. 4. The process of organizational change must proceed uniformly across the total organization. 5. Union leadership must be involved at all levels of the Partnership program ant process. 6. The Partnership program is an exercise in sharing power and responsibility. 7. Change in the character of the union-management relationship emerges from change in the behavior of union-management leaders. 8. Both parties must be genuinely open to working on a wide range of-problems. 9. The political realities of union organizations must be thoroughly understood an considered in the Partnership program. 10. Decisions regarding agendas and actions of the Partnership committee are mad by consensus. Each member has a veto over consideration of and action on arr item. 11. All workers and all supervisors are entitled to full information regarding Partnershi* committee actions and plans. 12. The parties jointly own the Partnership and the process and responsibility for making it work. 13. Old norms are often so deeply entrenched that a third-party consultant/faciiitato can be important to aiding the Partnership to move past barriers to meaningful change. 14. Both parties must enter the Partnership program voluntarily and may withdraw a any time. —adapted from materials prepared by Robert Ahern, Buffalo-Erie County Labor-Management Council USES OF LABOR-MANAGEMENT COMMITTEES * Open forum for joint problem-solving and planning * Open forum for exchange of information * Open forum for jointly dealing with external forces and future * Open forum for jointly developing new ideas and models * Can address general communication and problems inside the organization, or help in larger community * Can address workplace problems such as absenteeism, safety, job design, contract bidding (possibilities span from resource use to quality to technology introduction and use) 10 RISKS IUII®N PIElRSIFE ," Y ) A Increased membership accountability with no real changes J Lack of sufficient funding to make a difference A Political factions creating stalemates for implementing improvements A Manipulation by managers A Splitting staff and elected officials from members A Hidden agendas by managers A Weak or non-existent role for the Union A Forcing concessions by playing members or departments against each:- other ach-other A Union members pursuing worksite interests at the expense of Union goals A Alienation of members if they are not informed and involved RISKS (MANAGEMENT PIEIRSIP!c vs) A Pressure to promise what cannot be delivered/having to say no A Double bind between Top Management and employees A Still open season on management by Union criticisms A Manipulation of management by the Union A Fear of losing power and authority A Strife daring negotiations A Hidden agendas by the Union A Political factions ung stalemates for implementing improvements 1992 National Center for Disputa Seitisment_ 11 31ENIE7373 (UNIT(DRt I'IEIRSI C'TaVE) J Another way to represent members' interests J Provides greater access to information A Regular communication between labor and management A Development of leaders and teamwork O Increased skills for members O Enhancement of visibility and positive public relations for the Union A Opportunity to directly and proactively influence the direction of the Corporation A Increased professionalization for members 33IENZEIFKTS IMANAGIEMIENT IPIEm §P!C IES 0 Performance increases A Continual innovation and improvement A Flexibility and openness to change A Support received from Union for decisions made A Understanding by Union of obstacles and constraints A Clearer organizational direction Team approach to management and leadership development A Greater involvement in decision making •. 12 SAFEGUARDS: A UNION IFS i S1IBCTIIVE • Bargain the cooperative processes and employee involvement • Union by-laws are amended to provide ongoing involvement in the Project • Open and ongoing communication with the membership • The union side of any staff assigned to the process are brought into the union and given official status as union staff • The union reps are fully involved • Issues spanning collective bargaining and the planning process are managed by the union leadership • The union remains active in setting goals and objectives • The union jointly participates in training • The union continues to update its strategic plan SAFEGUARDS: A MANAGEMENT P!RSIPEVE" • Top Management is fully involved and committed. • Middle managers are activity involved both in the process and in management team decision making. • The management team has a clear understanding of the Corporation's needs and objectives for improvement, • Managers are trained early-on and receive support from Top Management. • Open communication with all managers,such as the inclusion of reports on the project at regular management meetings; • Issues spanning collective bargaining and the planning process are managed by the appropriate labor relations managers; 1992 National Canner for Dispnte$etti aaac_ •• •• b t maz IDIElItimems 07 coonn3A'rioN AND ZNVOILVIEUIENT A. What it is. partnership hi A A formal and systematicers p between Union and Management designed to give all employees a legitimate voice in decision malting to achieve benefits for both parties A Usually a set of union-management committees designed to deal.with issues of mutual benefit A continuous,"living"process which is sometimes an uphill struggle A A partnership between Union and Management A A working relationship based on a commitment to trust, honesty, openness, and good faith A. A legitimate Union objective and a legitimate Management objective B. What it is not. A A substitute for collective bargaining or the grievance process A A quick fix for specific morale or productivity problems A The answer to all problems A A substitute for sound Management and/or Union representation A . A program,but a long term process A Going to work without commitment and effort from both Union and Management A A way to circumvent the contract BMS PARTNERSHIP PROGRAMS What Is A Labor Management Committee (LMC)? The Bureau of Mediation Services' Labor Management Partnership Program is a committee oriented approach to assist labor and Management jointly participate in discussions of issues/problems, consensus decision making, planning and organizational change. Each LMC or worksite committee is customized to meet the needs of the employees and the organization. As a means of reasonably ensuring the success of most committees, the Bureau provides training in areas such as: committee effectiveness, conducting meetings, problem solving techniques (Six Step Model),the use of an action plan etc. Overall, labor management committees are structured to accomplish goals such as: a) Improving labor management communication. b) Building trust and improving the working relationship, c) Involving employees in problem solving and consensus decision making and, d) Involving employees in planning and organizational change efforts. Parties wishing to establish a labor management committee must know that this process does not a substitute for collective bargaining and should not be used to replace or circumvent the bargaining unit. STARTING A WORKSITE COMMITTEE? The Bureau is available to assist union and management groups in any organization set up a worksite committee. Before contacting the Bureau for assistance, both labor and management leaders should hold a meeting to assess the status of their current relationship and discuss the rationale for having a joint labor management committee. After this meeting both sides should send a joint request to the Bureau for assistance in setting up a committee. When this request is received, a date will be set for the first exploratory meeting. PROCESS FOR SETTING UP A COMMITTEE In view of the fact that there are differences of opinion about the structure and role of labor management committees, the Bureau uses a three exploratory meeting approach to discuss and inform the parties about its partnership approach. The Bureau, labor, and management use these exploratory meetings to assess their level of knowledge, r ° commitment and readiness to engage in a labor management partnership. All parties to the exploratory process should agree that participation in these sessions is not an commitment to having a committee prior to the completion of these exploratory meetings. At the end of the third exploratory meeting, each side (labor and managementand the Bureau) will make independent decisions about the readiness of the parties to participate in adoint program. If all sides (labor, management and the Bureau) agree to go ahead, these will be the next steps undertaken by the parties: a) Establishment of the structure and ground rules for the committee (Mission statement, Bylaws and Letter of Understanding). b) Participation in a one day training session offered by the Bureau. c) The committee begins using all the knowledge and skills from the training to deal with issues and problems mutually identified by the members. ROLE OF THE BUREAU The Bureau provides the parties with a facilitator who works with the committee for a period of between twelve to eighteen months. The facilitator chairs the first couple of meetings and trains the co-chairs who take over the chairing function. WHERE TO SEND YOUR REQUEST For inquires about the program please contact the Bureau of Mediation Services at phone # (612) 649 - 5421, during regular business hours Monday through Friday. All written requests for assistance should be made to the following address: Earl Willford, Director Labor Management Partnership Programs Bureau of Mediation Services 1380 Energy Lane Suite 2 St. Paul, MN. 55108. AGENDA REQUEST FORM Item No. 7a Name: Larry Thompson gr yam/ , ;w�, Department: Administration pr• ay. jj, Date: March 23 , 1995 � % Meeting Date: April 3, 19 9 5 Category: Petitions, Requests and Communications Subject: Consider Church of the Advent Request to Change Oak Street Parking Explanation: Change "No Parking" to north side of street rather than south side. Reference Material/Responsibilty Request - Larry Thompson Referred To: (Name) Department Larry Thompson Administration Tom Kaldunski Public Works Dan Siebenaler Police Ken Kuchera Fire ‘al<Y Signature NM- The New England it Your Financial Partner Harbee L TheraIdeal-Agent 400 Third Street Farmington,MN 55024 ' 74 /6171/04414- , - (6214 1611€4-44771-11 . ,„7,,,, tafacaf, eia-k-, „ ,Aidevi_c/ ,, e , if .- mla.zy,-/-,- ,1 A, ,,,,,,.4,,, " •,•,s0Ati,--6,--- (614.ka ,t- a.6 >2,e--/--,00 _, • ;717 2 , I r ipaAjCvli to-2-, ."6,1-a.,e/..-, -e-c7 , :7-- / -7-4-e-e-j /iele-efe-4-- i - /. , •-- 6t---/z, , 7 ;, ,e4 - - / / • -AieA_e‘ , / -4/6- ,. )s, A w/ei Ae / 711 .--lA ,P-,7-01-r--) A , „-i(A- . der A /tize,te. ,4 7, . :04, e, -77 ,2---d-rA , „.0. -,7/ ,,,„,, _ , /, ,,k ibi- -,-. , , , ..„--,,,,_ i„,,, a7,7,, , • id • . i-i , rt. )--7 - , • , i (/,4171 - / / A /-aze.A344 '" / / ' --- _ddi.zz-te,- p March 21,1995 RE: Oak St. Parking Change Request Dear Property Owner, The City has received a request from the Church of the Advent to change the no parking restrictions from the south side of Oak St. to the north side. The City Council will be considering the request on Monday, April 3, 1995 during the regular Council Meeting. The meeting begins at 7:00 P.M. at City Hall. It is not known if the Council will consider changing the restrictions in just the block between 4th and 5th St., or the entire area of Oak St. presently affected by the no parking restrictions. Therefore, all property owners between 4th and 8th St. are being notified of the meeting. The Council values your input in this matter, and if you have any questions, concerns, or comments,please attend the meeting. If you are unable to attend and would like to comment,please call City Hall. incerely, Larry Thompson City Administrator ljt cc: Mayor and Council Development Committee file TODD & JEAN KAISERSHOTyv � VM ` ~ 0A10-000400-0000-01 010000( 505 OAK ST AMY DEEGAN FARMINGTON MN 55024 400 OAK ST FARMINGTON MN 55024 0A10-000506-0000-01 0500000 1 BRAD PETTIS 0A10-000401-0000-01 010000( 506 OAK ST ' - ROBERT CORNIER FARMINGTON MN 55024 1025 W 60TH ST INVER GROVE HEIGHTS MN 55077 OA10-000509-0000-01 0500000 DAVID rHELEN 0A10--000404-0000-01 010000( 509 OAK ST JAMES i<LOSE FARMINGTON MN 55024 404 OAK ST FARMINGTON MN 55024 0A10-000512-0000-01 0500000 JAMES WHITE 0A10-000408-0000-01 010000( 909 WESTGAIL CRT LOUIS J RUTTEN FARMINGTON MN 55024 408 OAK ST FARMINGTON MN 55024 OA10-000515-0000-01 0500000 _ _ ` GREG ST JOHN 0A10-000409-0000-01 010000 515 OAK ST WILLIAM OLSON FARMINGTON MN 55024 23025 PENN AVE LAKEVILLE MN 55044 OA10-000520-0000-01 0500000 . ANN MUZZY 0A10-000412-0000-01 010000( 520 OAK ST ADVENT CHURCH FARMINGTON MN 55024 412 OAK ST FARMINGTON MN 55024 OA10-000521-0000-01 0500000 . TIM STRAWHACKER 0A10-000417-0000-01 010000+. 27215 PANAMA AVE ROBERT BROWNAWELL WEBSTER MN 55088 417 OAK ST FARMINGTON MN 55024 0A10-000600-0000-01 0500000 . _ . LAWRENCE BIXBY 0A10-000420-0000-01 050000( 23930 CEDAR AVE S LYNN HOFFMAN FARMINGTON MN 55024 420 OAK ST FARMINGTON MN 55024 OA10-000601-3000-01 0500000 DOUGLAS A HAAS OA10-000421-0000-01 050000. . 601 OAK ST RICHARD T COLE FARMINGTON MN 55024 421 OAK ST FARMINGTON MN 55024 0A10-000604-0000-01 0500000 FLOYD SPANGENBERG 0A10--000500-0000-01 000000 604 OAK ST MARY KATH FARMINGTON MN 55024 500 OAK ST FARMINGTON MN 55024 OA10-000607-0000-01 0500000 . . FRANCIS VALEK OA10-000501 --0000-01 050000 607 OAK ST DAVID GERARDY FARMINGTON MN 55024 501 OAK ST FARMINGTON MN 55024 V 1 1 U W YJ W V Y,I V...`Y.l'G/Y.�Y/ .•.Ml 1 'V J k!YJ Y!YJ VJ DEAN VAN VORST `JIRGIL CHESNESS ti 701 OAK ST 603 OAK ST FARMINGTON MN 55024 FARMINGTON MN 55024 0 ,10-000704-0000-01 0500000 0A10-000612-0000-01 0500000 _ NORMAN OLSON JAMES LURA 704 OAK ST 612 OAK ST FARMINGTON MN 55024 FARMINGTON MN 55024 0A10-000705-0000-01 0500000 0A10-000613-0000-01 0500000 EARL L COOK KURT WAHLSERG 705 OAK ST 613 OAK ST FARMINGTON MN 55024 FARMINGTON MN 55024 0A10-000708-0000-01 0500000 0A10-000616-0000-01 0500000 JEFFREY HANSON - WARNER S JOHNSON 708 OAK ST 616 OAK ST FARMINGTON MN 55024 FARMINGTON MN 55024 0A10-000709-0000-01 0500000 I 0A10-000620-0000-01 0500000 SCOTT HOFFBECK DONALD W HARVEY 709 OAK ST 620 OAK ST FARMINGTON MN 55024 FARMINGTON MN 55024 0A10-000712-0000-01 0500000 0A10-000621-0000-01 0500000 ELEANOR SYPAL GORDON M CHANT 712 OAK ST 621 OAK ST FARMINGTON MN 55024 FARMINGTON MN 55024 0A10-000713-0000-01 0500000 0A10-000700-0000-01 0500000 MRS EMIL HANSON RANDALL SLAGEL 713 OAK ST 700 OAK ST FARMINGTON MN 55024 FARMINGTON MN 55024 AGENDA REQUEST FORM Item No. 7b Name: Tom Kaldunski Department: Public Works 77cj2Qa Date: March 23 , 1995 Meeting Date: April 3, 1995 Category: Petitions, Requests and Communications Subject: Consider Jaycee Request for Assistance with Sandbox Fill Program Explanation: Jaycee fund raiser Reference Material/Responsibilty Memo - Tom Kaldunski Referred To: (Name) Department Larry Thompson Administration Department Heads Jerry Bauer Public Works Willard Barnett Jaycees f:41‘111 Signature MEMO TO: MAYOR AND COUNCIL SUBJECT: JAYCEES' REQUEST -- SAND BOX FILLING PROJECT DATE: MARCH 28, 1995 I have been contacted by Mr. Willard Barnett on behalf of the Farmington Jaycees. Mr. Barnett has requested assistance from the City of Farmington for a program to fill local sand boxes. The Jaycees have requested that the City provide the following; 1. Minimum of one dump truck with operator - Estimate 8 hrs. at $50.00/hr. $400.00 2. Estimated 20 cubic yards of sand at $6.50/cy 130.00 3. Estimated overtime cost - 8 hrs. at $16.50/hr. 132.00 Estimated Total Cost $662.00 The program is tentatively scheduled for Saturday, April 29, 1995. The program is designed to utilize the City dump truck with sander to fill wheelbarrows. A minimum of six volunteers would be needed for each truck the City provides. The volunteers would then haul the sand and dump it into the sand boxes. The Jaycees hope to distribute a flyer through the school district (including the City of Farmington, Empire Township, Castle Rock Township, Eureka Township and portions of Lakeville). The program would be made available to anyone who calls in prior to an established deadline. Mr. Barnett has indicated that the Jaycees plan to charge a fee estimated at $5.00 per wheelbarrow for this program. The Public Works Department can make arrangements to provide the dump truck operator and sand, however, the City Council would have to approve of the program before the City commits its resources to the program. There are some concerns that the Council will need to address: 1. Should the City make this donation to the Jaycees? 2. Weight restrictions on roads must be fulfilled outside the City limits (typically in place until May 15th). 3. Is it okay for the City truck to deliver sand outside of the City? 4. Have the Jaycees received support and approval of other officials ( i.e. schools, townships, and Lakeville)? 5. Is the City responsible for preparing and mailing the notice? This could be expensive. Perhaps the Jaycees should be in charge of the notice and related expenses. 6. Who provides insurance coverage to the volunteers? Safety comes first. Orange vests should be work by the volunteers. Mr. Barnett has been invited to attend the meeting to discuss the program with the Council. ,i;17/11t4el Thomas J. Kaldunski, P.E. Director of Public Works/City Engineer cc: file Larry Thompson Department Heads AGENDA REQUEST FORM Item No. 15a Name: Daniel M. Siebenaler Department: Police March 28 , 1995 /� Date: t Meeting Date: April 3, 1995 ) \'1/ Category: Consent Subject: Personnel Replacement-Police Explanation: Request authorization to hire replacement police officer . Received letter of resignation from Officer Les TenEyck . Reference Material/Responsibilty Memo Referred To: (Name) Department Larry Thompson City Administrator Wayne Henneke Finance Director „ore Signature MEMO TO: Mayor and Council SUBJECT: Authority to Hire DATE: March 29, 1995 On March 29, 1995 I received notification of the resignation of Officer Les TenEyck. Officer TenEyck has accepted a position with the Bloomington Police Department effective April 17, 1995 . His last day at Farmington will be April 12, 1995 . While this resignation is not completely unexpected, the short notice of the resignation is . Officer TenEyck has been with the City for ten months. He has been a very good employee and I offer him my most sincere thanks and best wishes in the pursuit of his career goals . This resignation does create immediate short term problems for the Farmington Police Department. It will be necessary to replace Officer TenEyck as soon as possible and begin a Field Training Program. That program lasts for three and a half months. Only then will a new officer be "street ready. " This means we will be training two officers again this summer. The staff shortage and training affect our scheduling. I have temporarily reassigned Officer Jerry Wacker from inr i at . z to ma patrol and macer Tom Q d to mj,dr}�.ahts. These voidable temporary reassignments will result-111-added overtime during the busy summer months to conduct increasing investigations. Fortunately, we are well into our hiring process. We have reduced our candidates to three finalists and are waiting for the results of their psychological evaluations. I anticipate background investigations this week. I will conduct my final interviews during this week as well . I am requesting authorization to hire a replacement officer as soon as possible. I will bring the candidate for final approval at the April 17th meeting of the City Council. I expect a start date during that same week. As always, if you have any comments or questions feel free to contact me. Daniel M. Siebenaler Chief of Police DMS :ts