HomeMy WebLinkAbout06.06.95 Special Council Packet1
MEMO TO: MAYOR AND COUNCILMEMBERS
SUBJECT: SPECIAL COUNCIL MEETING - JUNE 6TH
DATE: MAY 23, 1995
This memo serves to notify you that Mayor Kuchera has set a
special meeting of the City Council for Tuesday, June 6th at
7: 00 P.M. in the Council Chambers.
The purpose of the meeting will be to discuss City space needs.
. If you cannot attend this meeting, or if you have questions or
comments, please notify me at City Hall.
Larry Thompson
City Administrator
cc: file
Department Heads
Independent
Tribune
POST
AGENDA REQUEST FORM
Item No. 13a
Name: Jerry Henricks
Department: HRA
Aar-g
Date: April 3 , 1995
Meeting Date: April 17, 1995
Category: Upcoming Meetings /4))
Subject: Workshop on City Space Nepas
Explanation: Discussion between Council and City staff cm space
needs study report.
Reference Material/Responsibilty Study/memo
Referred To: (Name) Department
Development Committee
.°1d4.4214e/i• We',Z/Lte.11-)
Signature
w
Memo To: Mayor and City Council
Subject: Space Needs Workshop
Date: April 12,1995
The City Council and the HRA had commissioned CNH Architect to perform a Space
Needs Assessment for the City. The purpose for this study was to examine the present
and future needs of the various departments within the City and to examine possible uses
for the future vacated library space. The HRA and City staff have reviewed the study
results it is suggested that the City Council set a date for a workshop to discuss the study
results and possible layouts for the City Hall. The layouts included in the study should
not be considered the only possible layouts of the City Hall. The Council may have
others layouts plans. I would expect the communications between and amongst the
Council and City staff would result in a building layout that may not be satisfactory to
everyone but would be more conducive to the needs of the general public and to City
business, such as; the general public normally visit City Hall to pay their utility bills, etc.
and to have a discussion with the City Administrator or other department heads.
Whereas, developers and contractors need to meet with department heads, such as; HRA
Director, City Planner, City Engineer and Building Inspector.
Attached for your review are the Space Needs Assessment and a memorandum that
followed discussion between the staff and the Architect.
Space Needs Assessment(supplies data to support a generic non function related
diagram of the layout of the building)
1. Executive Summary - summarizes the information collected with
recommendations for the short and long term planning for the City.
2. Scope of Work lays out the process to complete the study.
3. Population Projections - summarizes demographic information obtained from the
Met Council and City.
4. Existing Facilities - notes the present City facilities and their sizes.
5. Space Standards -the Architect highlights the space standards used.
6. Program of Space Needs - here the Architect compares Farmington with
surrounding communities in the Metro area.
7. Definition of Space Problems
8. Recommendations -the Architect suggest long-term and short-term
recommendations for City space needs.
9. Layouts - in this section the Architect provides phased generic building layouts.
10. Appendix - the Architect notes projected space needs by the staff modified by
the Architect. He has included a discussion of space options.
Memorandum (follow-up of further discussion with City Staff)
1. Description of Drawings -this section discusses and illustrates a possible layout of
the City Hall including the library space and a possible future layout with an
addition to the City Hall. The diagrams are not drawn to specific size detail but
illustrate possible functions to be included in specific areas.
2. Summary of Space Needs Study
3. Drawings - Future City Hall with an addition added and Present City Hall.
The City Council is requested to set a workshop for April 24 or 25th,1995 at 7 P.M. to
discuss the Space Needs Assessment and possible future layout plans for the City Hall. A
goal of this meeting should be to provide direction to the City Staff as to the direction the
City Council would wish to undertake relating to the City space needs. Possible steps
could be:
1. City Council arrive at a conceptual consensus on the location of various City
functions for the present building including the library space, such as; where
should the City Council Chambers be located. Council determine what the
phasing process should be to eliminate the space needs of the City, such as; which
phase of the renovation will encompass the Police Department and the Public
Works Department and which phase will encompass the renovation of the present
facility.
2. City to hire an Architect to perform the detail specific layout designs.
3. Council authorize City Staff and one or two City Council members to obtain
specific detail building layouts based on and relating to the function needs of the
City. Function needs meaning the specific departments of the City, such as; the
finance department.
4. City Staff obtain cost estimates based on the detail specific plans.
5. Detail specific plans returned to City Council with cost estimates and possible
financing methods. City Council commits to implementing their space needs
plan.
If there are any questions, please feel free to contact me at 463-7111.
"Ide-t-alces/9:
Gerald A. Henricks
HRA Executive Director
cc: Development Committee
CNHArchitects.
Cording•Natwick•Hilbert Architects, Inc.
7300 W. 147th Street,Suite 504
St.Paul, MN 55124-7580
(612)431-4433
MEMORANDUM:
PROJECT: Farmington City Hall Remodeling
COMM NO: 9450
DA 1'h: 1-26-95
TO: Department Heads
SUBJECT: City Hall Remodeling
Attached are preliminary drawings, for your review and comment, of the proposed City Hall
remodeling. Please have your comments back at my office by February 15, 1995. This is the
beginning of the design process and the best time to make comments, so please feel free to comment,
suggest, criticize, and question the designs.
Description of Drawings
The drawings attached are schematic and a starting point for design. They were drawn to show
circulation patterns, grouping of functions and general allocation of space.
Future
The drawing labelled 'Future' assumes that sometime in the future, the police will have their own
facility, and an addition would be added to City Hall. The propose of this drawing is to develop a
framework for the future so that short-term plans to fit with this vision.
Present
The Present'plan assumes the City Council Chambers will remain in there current location and the
Library space will be available for expansion. Because of the projected growth of the city and the
current size of the building, the assumptions that were made affect the functions which are part of
the plan. When (or if) the Council Chambers move out more space will be freed up for expansion.
As with any design, priorities need to be set to develop the best overall design. This becomes even
more critical in remodeling projects and fast growing organizations. If you could prioritize your
comments, it would be appreciated and help in the overall design process.
a : G HilbertAIA
CNH-Architects
cc: Larry Thompson, City Administrator
Tom Kaldunski, Engineering
Dan Siebenaler, Police
Wayne Henneke, Finance
Karen Finstuen, Administration
Jim Bell, Park&Recreation
Jerry Hendricks
Summary of Space Needs Study
The following is a summary of the space needs study suggested short-term and longer-term
recommendations to meet the projected growth of the City.
Short-term: 1. Build first phase of a new Central Maintenance Facility
2. Temporarily move Council Chambers to 'rental' space at new Library.
3. Expand Police and City Hall into Library and Council Chambers.
4. Expand Park/Recreation and/or Solid Waste into Central Garage.
Long-term: 1. Build new Police Facility.
2. Remodel and add an addition to City Hall to accommodate Council
Chambers and general growth.
3. Add to Central Maintenance Facility.
FARMINGTON CITY HALL CIFArChlteCts
JOB NO: 9450
JANUARY 2, 1995 7300 WEST 147th STREET, SUITE 504
ST. PAUL, MINNESOTA 55124
(612) 431-4433
THIS DRAWING IS
DIAGRAMMATIC AND NOT
SCALED FOR SPECIFIC 8
FUNCTIONS
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JOB FARMINGTON CITY HALL C1ST Tr.J� yY���JOB N0: 9450 .t.1 j�l.V
JANUARY 19, 1995 7300 WEST 147th STREET SUITE 504
ST. PAUL, INNESOTA 55124
(612) 431-4433
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Space \
Assessment
Prepared By
Cording•Natwick•Hilbert Architects, Inc.
Wayne Hilbert, Architect
November 3, 1994
CONTENTS:
EXECUTIVE SUMMARY
SCOPE OF WORK
POPULATION PROJECTIONS
EXISTING FACILITIES
SPACE STANDARDS
PROGRAM OF SPACE NEEDS
DEFINITION OF SPACE PROBLEMS
RECOMMENDATIONS
LAYOUTS -PHASING DIAGRAMS
LAYOUTS - CITY HALL OPTIONS
APPENDIX
A. Space Program Spread Sheets
B. Discussion of Space Options
•1
EXECUTIVE SUMMARY
SUMMARY:
Farmington is at the beginning of it's growth phase. According to Met Council's adjusted estimates,
in 10 years the City will double in size, in 20 years almost triple and in 50 years quadruple from the
current population of 7,000. Current facilities are tight for every department and future growth will
only compound this problem. The construction of a new library in 1995 will free up some space in
City Hall, but this will be filled quickly with current and short-term projected space needs.
RECOMMENDATIONS:
Our recommendations are divided between long and short term solutions. The following report
covers these recommendations in more detail, discuss assumption made, analysis of space needs,
and discuss other potential options. In these recommendations, we tried to choose the plan which
would fit the City's needs and be the most cost effective.
SHORT-TERM LONG-TERM
1. Build a new Central Maintenance 1. Plan the siting and construction of a
Facility to house streets/utilities (and new Police Facility.
overflow from other departments).
The facility should be expandable to 2. Remodel the City Hall garages into
accommodate additional vehicle/ stor- multi-media City Council Chambers/
age needs in the future. Community Room
2. Expand City Hall and Police into 3. Build additions to the proposed Public
current library space when the library Works Complex to accommodate
moves out in 1995. Solid Waste and/or Parks/Recreation.
3. Move Council Chambers (temp-
orarily)to the 'rental' space at the new
library facility.
4. Move.either Park & Recreation or
solid waste vehicles to central garage
•
after remodeling.
2
SCOPE OF WORK
This study takes an overall view of your facility needs. As part of this report we have reviewed your
existing facilities, interviewed Staff and Council Members, analyzed population projections,
developed an expansion plan and potential options. This study is not intended to develop specific
building designs, but instead show conceptually anticipated future growth.
As part of this study, the office, vehicle and storage space needs for Police, Public Works,
Administration, Council and Park/Recreation Departments were reviewed. The Fire Department,
Pool,Ice Arena, Senior Center, and Liquor Store and other speciality City facilities are not included
in this report.
Any remodeling or new construction which is undertaken as a result of this study will need to be
programmed in more accuracy to assure a good space to needs fit.
3
POPULATION PROJECTIONS- FARMINGTON
Population projections are based on Met Council estimates in 1987 with revisions made in 1992 and
potential adjustments of 0 to 25% in 1994. It also assumes the current figure of 7,000 and assumes
2.8 population/unit. 1990 U. S. Census is also used. Annexation is figured but not included as part
of this chart.
Met Council Base Met Council+25% U. S. Census 1990
1990 6,000
1995 7,000 7,000
2000 8,700 10,800
2010 12,900 18,100
2020 16,200 22,800
2040 21,000 28,200
Population Projections - Farmington
30
•
25 —...._............._........_....... ._.........__........_- - -_
_...:•__.
20 ""
" " —0—Met Council Base
c15 • - •-•- -,k-Met Council +25%
H 10 .. • -_..........._..._..._:_........__._._.._._......._._........_ --g—U. S. Census 1990
5 — 143—•
0 1 [ ti 1 I 1 I If It I
1980 1990 2000 2010 2020 2030 2040 2050
Year
4 •
POPULATION PROJECTIONS
(Combined for Eureka, Castle Rock& Empire) cil,
and
iter
Population projections are based on combined figures for Eureka, Castle Rock&Empire. This chart
is for reference only.No attempt has been made to allocate population to Farmington from a potential :age
annexation. It also assumes 2.8 population/unit. -
Combined Population Projection
(Eureka, Castle Rock, Empire)
8
Growth For 1995
Adjusted up 0 to 25%
7 —
•
Met Council+25%
-A-.1°3
Met Council Base 5 Yr. 6 to 23%
5 __....._.................__...,, .__..._._..._._ .._. ._._._.__ 10 Yr. 13 to 31%
-2-Base Estimate 3,994
4 _.._... : .._._.._._ ......._...._.__.__. __--_.._._ 15 Yr. 20 to 40%
3 I I i i 20 Yr. 38 to 62%
1985 1995 2005 2015 2025
Year
Per
199
20C
20C
201
204
5
SUMMARY OF POPULATION PROJECTIONS
For use in this report we have used the population figures from the Met Council, adjusted up by 25%,
for Farmington. Annexation was not figured. The following are the figures and interpolated figures
used, and percentage growth over 1995 figures for 5, 10, 20 and 45 year intervals.
Population Percentage Growth
1995 -Base 7,000 (rounded to nearest Base
thousand)
2000 - 5 years 10,800 54%
2005 - 10 years 14500 106%
2015 - 20 years 20,200 187%
2040 -45 years 28,200 303%
Summary of Population Projections
Percentage Increase
30 1995 -Base
M
2000 - 54% increase
JO 20
g : Growth! 2005 - 106%increase
O E F
E. f:
10 2015 - 187%increase
€ 2040 - 303% increase
1995 2000 2005 2015 2040
Year
6
EXISTING FACILITIES
Current (and future Erickson Grocery Store) City properties considered in this report are listed
below: (The Liquor Store, Fire Stations, Senior Center, Pool, Ice Arena, Barn and other
miscellaneous facilities are not included.)
This is intended as a general assessment of the facilities and not a complete review for code
compliance.
CITY HALL ERICKSON GROCERY STORE
(Future Farmington Library)
Ownership: City Ownership: City
Building Size: 12,500 sq. ft. Building Size: 16,500 sq. ft.
Site: 40,000 sq. ft. (total) Site: 55,000 sq. ft. (total)
Currently Houses: Administrative, City Currently Houses: Late 1995 it will
Council, Police, Engineering and Library house the new Farmington Library and have
(scheduled to move late 95). approximately 4,000 sq. ft. in'rental' space.
Condition: Good, should have 40+years of Condition: Will be remodeled in 1995.
useful life with continuous maintenance and General: Good downtown location. The
periodic updating of systems/ facilities. The 'rental' space is potential expansion space for
existing system circulation needs to be library. Any use of the'rental' space should be
redesigned to meet codes. considered temporary.
General: Good downtown location and
potential for various uses make this building an
excellent asset for the City. It has been I'HELEN SHOP
mentioned that parking is currently a problem
on the site, but the relocation of some depart- Ownership: Rented.
ments should help this problem. Building Size: 4,000 sq. ft.
Site: 6,500 sq. ft.
CENTRAL GARAGE Currently Houses: Park/Recreation and
Police storage.
Ownership: City Condition: Marginal. Does not meet
Building Size: 4,800 sq. ft. current codes and is not well insulated or
Site: 21,000 sq. ft. (total) lighted.
Currently Houses: Streets/Utility Dept. General: It would take some remodeling
Condition: Marginal. This building lacks to make this adequate for City use. Consider-
proper ventilation, ADA compliance, and ing it is a rented facility, it should not be
insulation level is minimal. considered for long-term City usage.
General: With some remodeling, this Although proximity to City Hall is convenient.
building should serve adequately for a vehicle
storage building.
7
ABE'S OR SOLID WASTE GARAGE MARSHALL GARAGE
Ownership: Rented. Ownership: Rented.
Building Size: 6,000 sq. ft. Building Size: 1,000 sq. ft.
Site: 20,000 sq. ft. (total) Site: N/A
Currently Houses: Solid Waste Depart- Currently Houses: Park/Recreation and
ment and some Park/Recreation storage. Fire Department storage.
Condition: Marginal. Code issues and Condition: Marginal. It is a cold storage
adequate facilities are a concern. wood garage.
General: It would take some remodeling General: This facility is not well located
to make this adequate for City use. Being a for its function within a residential neighbor-
rental facility, it should not be considered for hood. Also security may become an issue
long-term City usage. over time. Again this is a rented facility and
should not be considered for long-term City
usage.
8
SPACE STANDARDS
The following standards were used in the calculation of the space program and projections.
Presently New Standard
City Administration 275 320
Offices with conference 290 250
Offices 140 140
Drafting Stations -- 80
Workstations -- 60
Conference Rooms:
6 person -- 150
12 person -- 250
15 person -- 350
20 person -- 450
9
PROGRAM OF SPACE NEEDS
Refer to Appendix A for the detailed spreadsheet of programmed space needs for 1994, 2000 and
2005. These numbers are based on needs observed and conversations with the Staff.
INTRODUCTION:
The following is a summary of the space needs for each department involved with this study. Square
footage estimates are calculated slightly differently for each category.
Current Is an estimate of actual square feet currently occupied.
Yr. 1994 Current functions adjusted to space standards.
Yr. 2000 Staff and CNH Architects estimated needs for space by year 2000.
Yr. 2005 Staff and CNH Architects estimated needs for space by year 2005.
Yr. 2015 These numbers are interpolated between 2005 estimates and estimates for 2040.
Yr. 2040 These numbers are based on the projected population growth and other City's
facilities.
GENERAL:
1. To estimate future space needs, assumptions were made regarding functional relationships,
sharing of facilities and circulation requirements. This is done to get a general, overall picture
of the city's future space needs. Prior to any specific remodeling or construction project a more
detailed analyses of space needs and existing buildings should be developed. Also, actual
building designs will affect program numbers.
2. Direct correlation between different city's facilities and population is not possible due to varying
organizational structures, priorities, stage of development, function, philosophy, etc. In the
following projections under'comparisons' square feet of facilities from other cities are listed.
The cities represent surrounding communities with current populations at or above Farmington's.
50 year projected population figures (without annexation). These figures are for general
reference and to help estimate Farmingtons potential needs.
3. Projections beyond the 10 year period become increasingly difficult to predict due to
unforeseeable changes and regulations.
10
CITY HALL:
(Including Council Chambers, Administration&Engineering)
Summary of Space Projections:
Current Space 5,500
Year 1994 7,500
Year 2000 11,500
Year 2005 13,000
Year 2015 18,000
Year 2040 30,000
Comparison:
Apple Valley Currently 20,000 sq. ft. Proposed 35,000 sq. ft.
Eagan 35,000 sq. ft.
Lakeville 27,000 sq. ft.
City Hall Comparison
(Surrounding Communities)
ouaan .
0 10 20 30 40
1 I
Farmington 6"*""" ,
Eagan
1M Current
Lakeville 6E11994
CI 2000
Apple Valley D 2005
O 2015
®Projected
Comments:
At the numbers projected, the existing City Hall would be filled with Council Chambers,
Administration & Engineering in 10 years. It may be possible to put an addition on to the existing
facility to accommodate additional growth, although parking on the site would need to be addressed.
11
POLICE:
Summary of Space Needs:
Current Space 4,000
Year 1994 5,000
Year 2000 9,000
Year 2005 10,000
Year 2015 15,000
Year 2040 25,000
Police Space Projection
4 y 20
w �
E"' 10
0
Current Space 2000 2015
1994 2005 2040
12
Comparison:
Apple Valley Approximately 25,000 sq. ft.
Minnetonka Approximately 25,000 sq. ft.
Brooklyn Park Approximately 25,000 sq. ft.
Plymouth Approximately 25,000 sq. ft.
Eagan Approximately 25,000 sq. ft.
Lakeville 15,000
Hutchinson 8,500
Red Wing 10,000
Police Square Footage Comparison
(With surrounding communities)
30
ni Current
® 1986
•
20 — 1988 i"
4 41994 t:
I ®2000
g F' 10 — -
IM 2005
®2015
p ' _'E= > It It It It It
2040
Farmington Ivfinnetonla Plymouth Lakeville Hutchinson
Apple Valley Brooklyn Park Eagan Red Wing
Comment:
Newer police facilities have been relatively consistent in size in the Metropolitan Area. Lakeville has
taken the approach of building in phases.
13
CENTRAL MAINTENANCE FACILITY
(Including Streets/Utilities, Park/Recreation and Solid Waste)
•
Current Space 15,800 (Thelen 4,000, Central Garage 4,800, Solid Waste 6,000 and
Marshall 1,000)
Year 1994 25,000
Year 2000 40,000
Year 2005 45,000
Year 2015 50,000
Year 2040 65,000
Central Maintenance Com parison I
(W ith Surrounding Communities)
120
100
40
®Current
60
®1094
A
0 2000
40 .— MN 200S
®2015
:o .— z- 1221 2040
0 f!If t t I I I I t t t t t t
Pars into. Bloom'neon Breokly.Park Coon Rapid. Edina Minnetonka St.Louis Pah
Apple Va11ey Brooklyn Center Bemeville Byu Meple*ood Roseville
Comparison Facilities:
Apple Valley 75,000 sq. ft. on 20 acre site. Building sq. ft. does not include the Water
Treatment Center which is on this site. Population 40,000.
Bloomington 42,000 sq. ft. on 19 acre site. Population 85,000.
Brooklyn Center 32,000 sq. ft. on 7 acre site. Population 30,000.
Brooklyn Park 44,000 sq. ft. on 20 acre site. Population 54,000.
Burnsville 100,000 sq. ft.
Coon Rapids 35,000 sq. ft. on 23 acre site. Planning a 4,000 sq. ft. addition for a total
of 65,000 sq. ft. facility. The City is approximately 75% developed, has
22.5 sq. miles of area and population of 46,000 in 1988.
Eagan 40,000 sq. ft. on 20 acre site. The City is approximately 60% developed,
has 34 sq. miles of area and a population of 43,000 in 1988.
Edina 64,000 sq. ft. on 5 acre site. Population 46,000.
Maple Wood 42,000 sq. ft. on 8 acre site. Population 29,000.
Minnetonka 40,000 sq. ft. on 14 acre site. The City is approximately 90% developed,
has 28 sq. miles of area and a population of 44,000.
14
Roseville 36,000 sq. ft. on 5 acres of a 30 acre site. Population is 35,000.
St. Louis Park 62,000 sq. ft. on 4 acre site. Population is 44,000.
Comments:
These facilities vary widely from city to city, for planning purposes we have figured all vehicles and
equipment would be stored inside. It is also assumed in the 65,000 sq. ft. projected figure that a large
portion of this would be cold storage facilities and miscellaneous. Other City equipment which would
be stored in these facilities (Such as police vehicles, evidence, parade trucks, etc.).
Farmington is unique because it provides solid waste function to it's citizens;this is why the Central
Maintenance Facility is programmed to be larger than comparable cities.
15
SUMMARY GRAPH:
Year Population City Hall Police Public Works
1995 7,000 5,500 5,000 25,000
2000 10,800 11,500 9,000 40,000
2005 14,500 13,000 10,000 45,000
2015 20,200 - 18,000 15,000 55,000
2040 28,200 ' 30,000 25,000 75,000
SUMMARY GRAPH I
80
I
1 i i Population
2 ' Ys ( -0-City Hall
r
__ _I -�-Police
p., 30 __«.«... ««. —
__ ___�� ___._. $Public W orks
A
I I l
1990 2000 2010 2020 2030 2040 2050 •
Year
16
DEFINITION OF SPACE PROBLEMS
Currently the city is experiencing a number of conditions which indicate a general lack of space
among all departments.
• Fragmentation of departments in several locations in the same building or several buildings.
• Postponement of hiring due to inadequate space.
• Storage of items in difficult to access areas and areas a distance away from primary work
space.
• Lack of meeting rooms.
The program numbers, general observations and discussions with staff all reflect this inadequacy of
space.
At the same time,Farmington is entering a growth phase in its development. According to adjusted
Met Council figures, in 10 years the city will double in size, in 20 years almost triple, and in 50 years
quadruple. This growth will only increase the pressures for additional space which affects both office
and storage functions.
17
RECOMMENDATIONS
To plan for the anticipated demand for additional space we are recommending short-term and longer-
term solutions. We are outlining our recommended method of expansion in this section. Under
'Layouts- City Hall Options' and 'Appendix B' other alternatives are suggested and explained.
Short-Term: (Less than 5 years)
1. Select a site and build the first phase of a multi-phased Central Maintenance Facility. The
site should be selected to accommodate future additions which would include
Streets/Utilities, Solid Waste, and Park/Recreation maintenance departments. The initial
phase would house Streets/Utilities and the'core' facilities which would be shared with all
departments (such as washbay, training room, restrooms, mechanical rooms, etc.). The
initial facility should also accommodate other department's overflow while additions are
waiting to be built, and the City is going through the pains of growth. This facility would
be built to current codes, and some of your current rented facilities could be phased out.
2. Move temporarily the Council Chambers into the'rental' space in the new library when it
becomes available. This space would be relatively easy to renovate for a temporary
Council Chambers/Community Room. This would allow for a large meeting room and free
up space at the City Hall for expansion of the Police and City Offices.
Due to the confusion which may develop by the location not connected with the City Hall, •
this should be considered only a temporary move until room is cleared for a permanent
location.
3. Expand Police and City Offices into the current library space and Council Chambers. The
Police Facility is a relatively expensive department to move temporarily. It needs garage
space, cells, and offices. Since this is available in the current City Hall it would be less
expensive to allow them to remain until a new facility is built.
4. Expand either Park/Recreation Maintenance or Solid Waste or both into the central garage.
The facility should be remodelled prior to occupancy by either department, but would allow
for expansion while additions to the Central Maintenance Facility are planned.
Long-Term: (5 to 10 Years)
1. Select a site and build a new Police Facility(or new City Hall). This would free up the
present City Hall for the exclusive use by the Council Chambers, Administration, and
Engineering. The Police would be able to design a facility to meet their special needs.
18 1)1
(� 0 U
•
2. Remodel City Hall to accommodate additional expansion and accept Council
Chambers/Community Room in the present garage space. The garage space would allow
for a street presence, large windows, high.ceiling, and design flexibility, and entrance from
a new public lobby.
3. Build as required additions to the Central Maintenance Facility to accommodate
Park/Recreation, Solid Waste, expansion of Streets/Utilities, and other City storage needs.
•
19
LAYOUTS- PHASING DIAGRAMS
To accomplish the short and long-term recommendations, the movement and expansion of
departments must be phased for smooth transitions. The following drawings illustrate the movement
of departments. No timeline is given, but the drawings are broken into:
Current: Existing departmental arrangement within the city.
Phase I: Short-term moves associated with the availability of the new library building and
proposed Central Maintenance Facility.
Phase II: Long-term moves associated with the proposed new Police Facility and expansion of
the proposed Central Maintenance Facility.
20
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LAYOUTS- CITY HALL OPTIONS
The following are options for layouts within City Hall in the short-term (Phase I) and long-term
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construction of a new City Hall in lieu of a new Police Facility.
Drawings are broken into:
Current: Existing department arrangement
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Maintenance Facility.
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(or City Hall) and proposed expansion to Central Maintenance Facility.
21
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❑ A D M I N / I N V E STI G A T T ONS w
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NIDETENTION
El CO N F / I N T E R V I E W ._
GARAGE o
STORAGE a.
- CITY OF FARMINGTON
NEEDS ASSESSMENT
Projected by City Staff and Modifications by CNH Architects
November 3, 1994
Position/ Space Open/ Yr 1994 By 2000 By 2005
Space Stand Priv No SqFt No SqFt No SqFt
ADMINISTRATION
City Admin 320 p 1 320 1 320 1 320
B Inspect 140 p 1 140 2 280 2 280
Planner 140 p 1 140 2 280 2 280
Secretary 60 0 3 180 4 240 5 300
Asst Admin 140 p 1 140 1 140 1 140
Reception 100 s 0 1 100 1 100
Fin Director 140 p 1 140 1 140 1 140
Accountant 140 p 1 140 2 280 2 280
Clerk 60 0 1 60 2 120 2 120
Computer Room 140 p 1 140 1 140 1 140
Comm Dev 250 p 1 250 1 250 1 250
File Area 250 s 0 2 500 2 500
Subtotal 1650 2790 2850
Internal Circ 30% 495 837 855
Total 11 2145 17 3627 18 3705
GENERAL CITY HALL
Chambers 2000 s 1 2000 1 2000 1 2000
Media Rm . 140 p 0 1 140 1 140
Mayor 250 p 0 1 250 1 250
Council 250 p 0 1 250 1 250
Meeting-15 350 p 0 0 1 350
Meeting-12 250 p 0 1 250 1 250
Meeting-6 150 p 0 1 150 2 300
Mechanical 400 e 1 400 1 400 1 400
W/M Rooms 400 1 400 1 400 1 400
Storage 200 0 1 200 1 200
Copier Area 140 1 140 1 140 1 140
Workroom 140 0 1 140 1 140
Lunch Room 400 1 400 1 400 1 400
Vending 100 0 1 100 1 100
Display Area 300 0 1 300 1 300
Subtotal 3340 5120 5620
Internal Circ 30% 1002 1536 1686
Total 4342 6656 7306
• POLICE
Chief 250 p 1 250 1 250 1 250
Sargents 140 p 0 1 140 2 280
Officers 15 s 7 105 10 150 13 195
R Officers 15 s 5 75 9 135 13 195
Secretaries 100 s 2 200 2 200 2 200
M/W Locker 800 1 800 1 800 1 800
Evid Garage 400 0 1 400 1 400
Sally Garage 400 0 1 400 1 400
Garage 400 3 1200 3 1200 3 1200
Records 200 1 200 1 200 1 200
Squad Rm 400 1 400 1 400 1 400
M Cell 100 1 100 1 100 1 100
W CeII 100 1 100 1 100 1 100
J Holding ' 100 0 1 100 1 100
Conference 250 1 250 1 250 1 250
Interview 150 0 1 150 1 150
P Lobby 300 0 1 300 1 300
P Toilets 250 0 1 250 1 250
Radio Equip 100 0 1 100 1 100
File Arch 200 0 1 200 1 200
File Currt 100 0 1 100 1 100
Lunchroom 300 0 1 300 1 300
Waiting 150 1 150 1 150 1 150
Evidence 400 0 1 400 1 400
lnx/booking 150 0 1 150 1 150
Armory 200 0 0 1 200 •
Workout 300 0 0 1 300 !=
Subtotal 3830 6925 7670
Internal Circ 30% 1149 2078 2301
Total 15 4979 23 9003 31 9971
ENGINEERING
PW Director 250 p 1 250 1 250 1 250
Adm Asst 60 0 1 60 1 60 2 120
Engineer 140 p 1 140 1 140 1 140
Civil Eng 140 p 1 140 1 140 1 140
Tech 80 o 1 80 1 80 2 160
Eng Intern 80 o 2 160 2 160 3 240
CAD/Draw Storag 150 1 150 2 300 3 450
File Storage 120 1 120 1 120 1 120
Subtotal 1100 1250 1620
Internal Circ 30% 330 375 486
Total 7 1430 7 1625 10 2106
t
• STREETS/UTILITIES
U Foreman 140 p 1 140 1 140 1 140
Maint II 30 s 0 0 0 0 2 60
Maint I 0 5 0 5 0 6 0
PT Maint 0 1 0 2 0 4 0
M/W Locker 600 0 1 600 1 600
Lunchroom 200 1 200 1 200 1 200
Training 250 0 1 250 1 250
Repair Bay 1000 0 1 1000 1 1000
Part room 750 0 1 750 1 750
Mech Bay 1000 0 1 1000 1 1000
Wash Bay 800 0 1 800 1 800
Storage 1750 0 1 1750 1 1750
Mech Room 500 1 500 1 500 1 500
Equip Garage Projected
Sewer Bucket 75 2 150 2 150 2 150
Diaphram Pump 5 1 5 1 5 1 5
Lawn Mower 5 1 5 1 5 1 5
Trailer Roll 84 1 84 1 84 1 84
Snow Blower 25 1 25 2 50 2 50
Back Blade 32 1 32 1 32 1 32
Garden Tiller 4 1 4 1 4 1 4
Sander Spread 64 4 256 4 256 4 256
Back Blade 32 1 32 1 32 1 32
•
Paint Mach 5 1 5 2 10 2 10
Kelley Tamper 2 1 2 1 2 1 2
Duetz Water Pum 25 1 25 1 25 1 25
Duetz Water Pum 45 1 45 1 45 1 45
Paint Sprayer 8 1 8 2 16 2 16
Pavement Cutter 6 1 6 1 6 1 6
Sickle Mower 6 1 6 1 6 1 6
Sewage Pump 5 3 15 3 15 3 15
Air Compressor 3 1 3 1 3 1 3
Generator 120V 4 1 4 1 4 1 4
Tamper 2 1 2 1 2 1 2
Grader Side Wing 48 1 48 1 48 1 48
Grader Front Plow 132 1 132 1 132 1 132
Truck Plow 84 5 420 5 420 5 420
Pick-up Plow 4X4 16 1 16 1 16 1 16
One Ton Truck 170 1 170 1 170 1 170
Motor Grader 120 243 1 243 1 243 1 243
J.D.Backhoe 310D 133 1 133 1 133 1 133
Pelican Sweeper 162 1 162 1 162 1 162
Ford/L8000 170 1 170 1 170 1 170
Intn1./1700 170 1 170 1 170 1 170
J.D. 2555 187 1 187 1 187 1 187
Pick-up 133 3 399 5 665 7 931
Skidster 84 1 84 1 84 1 84
Sewer Roder 90 1 90 1 90 1 90
Chipper 144 1 144 1 144 1 144
Air Comp./175 78 1 78 1 78 1 78
1
Roller 32 1 32 1 32 1 32
Tar Kettle 144 1 144 1 144 1 144
Crack Sealer 78 1 78 1 78 1 78
Ferguson Tractor 66 1 66 1 66 1 66
Low Truck 520 0 1 520 1 520
Loader 150 0 1 150 1 150
Steamer 10 0 1 10 1 10
Vehicle Clear 2760 3498 3698
Subtotal 7280 15152 15678
Internal Circ 30% 2184 4546 4703
Total 7 9464 8 19698 13 20381
SOLID WASTE Projected
SW Foreman 140 p 1 140 1 140 1 140
SW Oper I 15 0 2 30 4 60 5 75 •
SW Oper II 15 0 1 15 3 45 4 60
Worker 0 1 0 0 0 0 0
Lunchroom 200 1 200 1 200 1 200
M/W Lockers 600 1 600 1 600 1 600
Storage • 150 1 150 1 150 1 150
Ford L8000 250 2 500 2 500 2 500
Ford C8000 200 1 200 1 200 1 200
International 250 1 250 3 750 4 1000
Mack 216 1 216 2 432 3 648
Ford F350 126 1 126 1 126 1 126
Box lOyd 88 3 264 3 264 4 352
Box 3yd 48 3 144 3 144 4 192
Box 1.5yd 24 3 72 3 72 4 96
Container 300 20 15 300 15 300 20 400
Container 90 1 200 130 200 130 250 163
Container 60 1 50 33 50 33 60 39
Container 30 1 40 26 40 26 50 33
Recycle Bins 20 20 400 20 400 25 500
Xmas Decorations 100 1 100 1 100 1 100
Vehicle Clear 2070 2607 3261
Subtotal 5966 7279 8834
Internal circ 30% 1790 2184 2650
Total 5 7756 8 9463 10 11484
- PARKS AND RECREATION
Director 140 p 1 140 1 140 1 140
Rec Program 140 p 1 140 1 140 2 280
Secretary 60 o 0 0 1 60 •
Maintenance 30 o 3 90 5 150 6 180
Facilities M 100 o 2 200 2 200 2 200
PT Maint 0 7 0 7 0 7 0
PT Rec Int 60 3 180 3 180 4 240
Gen Storage 1000 1 1000 2 2000 3 3000
Work Shop 250 1 250 1 250 1 250
Misc Equip 1000 1 1000 2 2000 3 3000
It is assumed some functions would be shared with other facilities
Equip Garage
Trailers 120 3 360 3 360 3 360
Dump Truck 220 2 440 2 440 2 440 •
Pickups 120 2 240 2 240 2 240
Mowers 25 3 75 3 75 3 75
Five Wheeler 50 2 100 3 150 3 150
Suburban 125 1 125 1 125 1 125
Car 100 1 100 2 200 2 200
Senior Van 300 1 300 1 300 1 300
Vehicle Clear 1305 1418 1418
Subtotal 6045 8368 10658
Inter Circ 30% 1814 2510 3197
Total ' . 17 7859 19 10878 23 13855
Total staff 62 82 105
APPENDIX B
DISCUSSION OF SPACE OPTIONS:
1. Park/Recreation move into Police space: This assumes Police would move out of City Hall.
Combined with the Thelen Building next door would provide a good proximity of vehicle
storage, offices and bulk storage. But this space is very valuable for other City functions and
would not hold the Park/Recreation storage requirements over the long run.
2. Park/Recreation, Solid Waste, Streets/Utilities and potentially Engineering move to a Central
Maintenance facility. This facility could be one building or a 'campus' of buildings. By
combining these departments many facilities could be shared and would allow for convenient
flexibility.
3. Convert existing library into a new City Council Chambers/Community Room/Media Center.
This space is approximately the proper size for this function and could work well. In
comparison to converting the present garage area, the library space is'hidden'behind the City
Hall and is not as high a space.
4. Move Police to 'rental' space at Erickson Grocery (new library). According to the space
projections this would be a temporary move until a new facility was built. Considering the
•
specialized construction of a police facility and the lack of garage space, this would be a
relatively expensive move.
5. Remodel Police garage into new Chambers/Community Room. If and when the Police move
out of their space, the garages provide a high space with good 'street' presence. It could also
have a good presence if the existing Council Chambers is remodeled to create a new entrance
lobby.
•
6. In the long-term, convert the present City Hall into a Police Station. Further study would be
required,but this seems to be a possibility.
7. Temporarily move Chambers/Community Room to'rental' space at the new library. This would
free up additional room in City Hall and be a relatively easy conversion.
8. Move either Park/Recreation or Solid Waste to Central Garage. This building needs some
remodeling and will not totally accommodate either department fully. The building should work
well for temporary moves and overflow.
9. Expand Central Garage to accommodate Streets/Utilities. This assumes the residential property
can be purchased. Even if it can, this site is limited in size and would not meet the needs of
22
Streets/Utilities in the long run.
10. Expand City Hall. Some expansion to the east of the library space is a potential. Additional
expansion either to the north or west will be restricted due to parking required and property
boundaries. Expansion up would need to be carefully investigated and would run into difficulties
if the present facility was not vacated temporarily. The costs of adding up would make other
alternatives more cost effective.
23