HomeMy WebLinkAbout06.05.95 Council Packet AGENDA
COUNCIL MEETING
REGULAR
JUNE 5, 1995
7:00 P.M.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. APPROVE AGENDA
4. CITIZENS COMMENTS (5 minute limit per person for items not on agenda)
a. Swear in New Police Officer - Steven Kuyper
5. CONSENT AGENDA (All items approved in 1 motion unless anyone wishes an
item removed for discussion)
a. Approve Minutes - 5/15 (Regular) , 5/23 (Special) , 5/24 (Special)
b. Adopt Resolution Authorizing Preparation of Plans and Specifications -
Sewer and Water at Rambling River Park
c. Receive Spring Clean Up Day Report
d. Approve Stop Sign Installation - Euclid Path at Upper 182nd Street
e. Review Personnel Request - Public Works Department PULL
f. Approve Joint Powers Agreement with Lakeville - Emergency Water Main
Interconnection
g. Acknowledge MCWS Savings Due to I/I Reduction
h. Approve Emergency Vehicle Pre-Emption Equipment - TH 3 and 50 Traffic
Lights
i. Approve Change Order #2 - Southeast Area Storm Sewer - Project 93-14
(PULL - Ristow Abstain)
j . Approve Payment #3 - Southeast Area Storm Sewer - Project 93-14
(PULL - Ristow Abstain)
k. Approve Waiving of Penalty Fees - Sump Pump Inspection Program
1. Approve Policy - Drugs and Alcohol in the Workplace
m. Amend CDBG Cooperative Agreement with Dakota County for HOME Program
n. Adopt Resolution Approving an Application for a Minnesota Lawful
Gambling Premise Permit - American Legion
o. Approve Solid Waste Route Revisions
p. Adopt Resolution Establishing Fire/Rescue Fee for Non-Contracted
Services
q. Approve Hiring of Part Time Liquor Store Clerks
r. Approve Hiring of Part Time Building Inspector
s. Adopt Ordinance Adding Appendix II-G to the City Fire Code - Fires
or Barbecues on Balconies or Patios of Multi Family Dwellings
t. Accept Resignation of Planning Commission Member/Authorize Procedure
for Appointing New Member
u. Set Public Hearing - Establishing Economic Development TIF District #9
v. Ratify 1996 ALF Budget
w. Hiring of Permanent Part Time Employee - Police Department
x. Approve Payment of the Bills
6. PUBLIC HEARINGS/AWARD OF CONTRACTS
a. 7:30 P.M. - Preliminary Plat of Prairie Creek Third Addition
7. PETITIONS, REQUESTS AND COMMUNICATIONS
a. 1996 to 2000 Dakota County CIP
b. Request to Remove a Portion of Proposed Trail System
8. ORDINANCES AND RESOLUTIONS
a. Adopt Ordinance Approving Deer Meadow Preliminary PUD
b. Adopt Resolution Ordering Feasibility Report - Ash Street Sewer, Water
and Drainage
c. Adopt Resolution Accepting Various Easements/Rights of Entry -
Southeast Sanitary Sewer
9. UNFINISHED BUSINESS
a. Adopt Resolutions Amending Development Agreement/Approving Plans and
Specifications/Ordering Advertisement for Bids - East Farmington/Spruce
Street Access
b. Receive Recycling RFPs
10. NEW BUSINESS
a. Amend Citizen Action Request Policy - Citizen Feedback
b. Storm Sewer Improvements in Henderson Addition
c. 1996 Budget/CIP Calendar and Council Direction
d. Fire Station Expansion
e. Joint Powers Agreement with Dakota County - Expanded Library
11. MISCELLANEOUS
a. Discuss Discontinuing Residential Brush Removal Service
12. REPORTS FROM COMMISSIONS, COMMITTEES, COUNCILMEMBERS
13. UPCOMING MEETINGS
a. Set Space Needs Workshop
14. ADD ON
15. EXECUTIVE SESSION
a. Annexation
16. ADJOURN
AGENDA REQUEST FORM
Item No. 4a
Name: Daniel M. Siebenaler
ent: Police r
Department: cyakL /
Date: May 26, 1995 �! , - -
it / �' Cc-'.
Meeting Date: June 5, 1995 "
Category: Citizens Comments
Subject: Personnel
Explanation: Swearing in ceremony for Police Officer Steven Kuyper
Reference Material/Responsibilty
Referred To: (Name) Department
Larry Thompson City Administrator
Wayne Henneke Finance Director
Signature
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AGENDA REQUEST FORM
Item No. 5c
Name: Tom Kaldunski
/ 1
Department: Public Works
001
Date: May 25, 1995
Meeting Date: June 5, 1995 ,
Category: Consent Agenda
Subject: Receive Annual Spring Clean Up Day Report
Explanation:
Reference Material/Responsibilty Report - Tom Kaldunski/Lena Larson
Referred To: (Name) Department
Larry Thompson Administration
Wayne Henneke Finance
Tom Kaldunski Public Works
Lena Larson Public Works
Ben Klotz Public Works
1:114411
Signature
MEMO TO: LARRY THOMPSON
SUBJECT: SPRING CLEAN UP DAY
DATE: FEBRUARY 13, 1995
Attached is a letter from Empire Township agreeing to participate in Farmington Clean
Up Day, May 20, 1995.
.1,7; 'A jiL,
Thomas J. Kaldunski, P.E.
Director of Public Works/City Engineer
TJK/pr
cc: file
Mayor and Council
Benno Klotz
LL
TJK
I-Empire C��or x� ter
3385 197th ST.WEST
FARMINGTON, MN 55024
(612)463-4494
February 7, 1995
Tom Kaldunski
Director of Public Works
City of Farmington
325 Oak Street
Farmington MN 55024
Dear Mr. Kaldunski:
Empire Township is pleased with' the opportunity to again
participate in the Annual Spring Clean Up Day to be held on
May 20, 1995.
Please consider this letter as our written notice of our
intentions in lieu of an agreement. We assume charges will
be handled as in the past.
Thank you for organizing this worthwhile project. The service
is good for the entire community.
Sincerely,
Floyd G. Henry, Cle
Empire Township
MEMO TO: MAYOR AND COUNCIL
SUBJECT: SPRING CLEAN UP DAY
DATE: MAY 31, 1995
The City held it's Spring Clean Up Day on Saturday, May 20, 1995. This was another successful
event. Attached is a copy of the materials collected at this years event. A total of 422 vehicles
passed through the gate. Also attached are graphs comparing this event to previous dates.
I would like to commend all the City employees that assisted in the event for a job well done. Benno
and Lena do an excellent job in coordinating the event. I have personally thanked Dakota Electric's
Manager,Eldon Johnson, for the use of their facility.
1:27,‘,1„0/
Thomas J. Kaldunski, P.E.
Director of Public Works/City Engineer
TJK/11
cc: file
Larry Thompson
TJK
Benno Klotz
Lena Larson
4
EMPLOYEES WHO WORKED SPRING CLEAN UP - 1995
Benno Klotz
Paul Speiker
Dan Duff
Steve Nordstrom
Walt Michaels
Bill Weierke
Gary Hilsgen
Dwight Bjerke
Mike Nibbe
Jay Kennedy
Rich Schindler
Rich Schimmel
Lena Larson
Marilyn S eiker
1995 SPRING CLEAN UP DAY - FINAL TOTALS
May 20, 1995
Castle Rock Empire Farmington Total
Batteries 37 18 85 140
Tires 269 192 617 1,078
Appliances 30 26 129 185
Microwaves/Air Conditioners 5 4 22 31
Mattresses/Boxsprings 21 28 154 179
Scrap Metal n/a n/a n/a 22.20 ton
Oil 36 gal 39 gal 310 gal 385 gal
Miscellaneous/Carpet n/a n/a n/a 38.63 ton
Vehicles through Gate 54 50 317 422
These figures are as reported by vendors.
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AGENDA REQUEST FORM
Item No. 5d
•
Name: Tom Kaldunski j
Department: Public Works /; /
Date: '� • May 25, 1995 •
Meeting Date: June 5 1995 •
Category: Consent
Subject: Approve Stop Sign Installation - Euclid Path at Upper 182nd
Explanation: Citizens in the area have requested this stop sign.
• Reference Material/Responsibilty Memo/Recommendation - Tom Kaldunski
Referred To: (Name) Department
Larry Thompson Administration
Tom Kaldunski Public Works
Jim Bell Parks and Recreation
Dan Siebenaler Police
Jerry Bauer Public Works
11:45/4go,
Signature
MEMO TO: MAYOR AND COUNCIL
SUBJECT: STOP SIGN INSTALLATION AT EUCLID AVENUE AND UPPER 182ND
STREET
DATE: MAY 31, 1995
The City received requests from residents of the Hill Dee/Hillview area for the installation of a stop
sign on Euclid Avenue(southbound traffic)at Upper 182nd Street(see attached map).
It is recommended that the City Council authorize the installation of this stop sign.
f:171‘/21
Thomas J. Kaldunski, P.E.
Director of Public Works/City Engineer
TJK/11
cc: file
Larry Thompson
TJK
Dan Siebenaler
Jerry Bauer
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AGENDA REQUEST FORM
Item No.
In
' I
Name: Daniel M. Siebenaler
Department: Police y
Date: March 8, 1995
Meeting Date: March 20 , 1995
Category: Consent
Subject: Traffic , 3rd and Oak Streets
Explanation: Results of merchants survey and recommendation
Reference Material/Responsibilty Memo
Referred To: (Name) Department
Larry Thompson City Administrator
Tom Kaldunski Engineer
Signature
MEMO TO: Mayor and Council
SUBJECT: Traffic Control, 3rd and Oak
DATE: March 8, 1995
Pursuant to discussion at a recent City Council meeting regarding
traffic at 3rd and Oak Streets, I sent out a follow up survey. As
you recall we received overwhelming feedback from a previous survey
in support of a 4-way stop at this intersection. After Council
discussion, I sent out a follow up survey that explained
ramifications of each of three options .
1) 4-way stop with loss of parking spaces .
2) Parking restrictions - compact car only.
3) Leave as is.
Out of ten responses, three favored the 4-way stop, five favored
restrictions and two favored the status quo. This response hardly
represents a consensus on the issue.
In addition, recent discussions have reduced the parking of
oversized vehicles .
Based on lack of accident occurrence at this intersection and lack
of consensus by those merchants affected, I recommend no action at
the intersection of 3rd and Oak Streets at this time.
4/41
Daniel M. Siebenaler
Chief of Police
DMS/m
MEMO TO: DAN SIEBENALER AND KEN KUCHERA
SUBJECT: EMERGENCY PRE-EMPTION OF TRAFFIC SIGNALS
DATE: NOVEMBER 1, 1995
The City is entering into an agreement to install emergency pre-emption equipment on the traffic
lights at T.H. 3 and Elm Street (CSAH 50). Please prepare a list of vehicles that currently have
or will be equipped with emitter units per the requirements in M.S. Chapters 169.01, sub. 5 and
169.03. This list should be submitted to MnDOT Assistant Division Engineer, c/o Bev Farraher,
Signal Designer in the Golden Valley Traffic Division (779-5192 or 797-3133).
1:44#11"1
Thomas J. Kaldunski, P.E.
Director of Public Works/City Engineer
TJK/11
cc: file
Karen Finstuen
Kevin Raun, A.L.F.
AGENDA REQUEST FORM
Item No. 5h
Name: Tom Kaldunski
Department: Public Works
Date: "" May 25, 1995 L
I
Meeting Date: June 5, 1995
Category: Consent Agenda
Subject: Approve Emergency Vehicle Pre-Emption Equipment - TH 3 and CSAH 50
Explanation: The City will be requesting that this equipment be
placed in the 2 existing traffic signals
Reference Material/Responsibilty Memo - Tom Kaldunski
Referred To: (Name) Department
Larry Thompson Administration
Wayne Henneke Finance
Tom Kaldunski Public Works
Dan Siebenaler Police
Ken Kuchera Fire
Bob Johnson South Suburban Medical Center
Kevin Raun ALF Ambulance
Signature
MEMO TO: MAYOR AND COUNCIL
SUBJECT: EMERGENCY VEHICLES PRE-EMPTION EQUIPMENT- T.H. 3 AND 50
TRAFFIC LIGHTS
DATE: MAY 31, 1995
Dakota County Highway Department has been reviewing its proposed upgrades on Ash Street
(CSAH 74) and Elm Street(CSAH 50)at their intersections with T.H. 3. During discussions,the
County has asked if the City is interested in adding emergency vehicle pre-emption equipment to
both traffic lights. There is a possibility that the work on CSAH 50 may be eligible for turn back
funding. County and State policies typically require the local community to fund this equipment.
The City originally declined to pay for these improvements when the lights were originally installed.
With the City's approval of the East Farmington P.U.D., it has become apparent that this pre-emption
equipment at CSAR 50 and T.H.3 would provide a benefit to the community when direct access is
provided to the hospital emergency room(see map). I have indicated to the County that the City is
interested in this improvement. The hospital has been informed of this proposal by copy of this
memo.
The equipment typically costs $8,000 to $10,000 per traffic light. The City's cost could range from
$8,000 to $20,000, depending on the final agreements between all parties. It is my recommendation
that the City Council approve this concept and direct staff to negotiate the appropriate agreements.
Aliel
Thomaz4/ L/nski, P.E.
Director of Public Works/City Engineer
TJK/11
cc: file
Department Heads
Bob Johnson, S.S.M.C.
Memo to: Mayor&Council
Date June 5, 1995
Re Emergency Vehicles Pre-Emption Equipment-Funding-Council item 5h
The Finance Department has looked at two areas to fund$20,000 for the Emergency Vehicles
Pre-Emption Equipment.
Road & Bridge Fund
The Road&Bridge Fund is projected to have a$487,920 cash balance at the end of 1995. The
last working copy of the CIP the Finance Committee has seen has been amended to reflect:
* 195th Street constructed in 1996 instead of 1995 - $348,274
* Decorative Lighting-Elm Street- $51,000-Removed from Road&
Bridge Fund. Propose Establishment of Street Light Utility.
* Decorative Lighting- Downtown- $180,000-Removed from Road&
Bridge Fund. Fund through Street Light Utility
Under this scenario,the$20,000 could be funded through the Road&Bridge Fund and there
would be approximately a$130,850 cash balance on December 31, 1996.
M.S.A.Fund
The MSA Fund is projected to have a$585,679 cash balance at the end of 1995. The following
projects are scheduled to begin in 1996:
* Pilot Knob Road
* County Road 74-RR to TH3
* County Road 74-Utilities
* Townsedge Pond
* Traffic Signal-TH50/Akin Rd.
The$20,000 can be funded through MSA but if it is funded as well as the other projects
scheduled to be funded through MSA the projected cash balance will be down to$7,817 at the
end of 1997.
Recommendation
If Emergency Vehicles Pre-Emption Equipment is to be purchased, it is recommended by the
Finance Department,the funding be through the Road&Bridge Fund.
Qa4/44-0S:A/
Wayne E.Henneke
Finance Director
c.c. Larry Thompson,City Administrator
Tom Kaldunski,Public Works Director
file
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AGENDA REQUEST FORM .
Item No. 5i
•
Name: Tom Kaldunski
Department: ' Public Works
Date: • May 26; 1995
Meeting Date: June 5 , 1995 •
Category: Consent Agenda
Subject: Approve Chanae Order 42 - Prairie Waterway - Project 93-14
Explanation:
Reference Material/Responsibilty Change Order — Jay Kennedy
Referred To: (Name) Department
Larry Thompson Administration
Wayne Henneke Finance
Tom Kaldunski Public Works
Jay Kennedy Public Works
Glenn Cook Bonestroo, Rosene, Anderlik
a(
0\t1; /-
S i'?naturee
MEMO TO: MAYOR AND COUNCIL
SUBJECT: Project 93-14, S.E. Storm Sewer System(A Prairie Waterway)
DATE: MAY 31, 1995
Attached you will find change order number 2 for the above referenced project. The City needs to
install the culverts shown on the plan in order for the finish grading to be done in the park area at the
end of Spruce and on the meandering channel south of Spruce.Approving this change order will
allow the grading to be completed in a manner that will meet all permit conditions and avoid future
disturbance of the work being done on Phase I of the waterway.
Note that this change order does not affect the total cost of the Prairie Waterway. It is my
recommendation that the City Council approve change order#2.
f-Li°1
Thomas J.Kaldunski,P.E.
Director of Public Works/City Engineer
TJK/11
cc: file
Larry Thompson
Wayne Henneke
TJK
•
CHANGE ORDER ,
DATE: 5/30/95 -
LOCATION: Farmington, MN
PROJECT: Southeast Area Storm Sewer,A Prairie Waterway
PROJECT NO.: 93-14
CONTRACTOR: Enebak Construction Company
P.O. Box 458, Northfield, MN 55057
CHANGE ORDER NO. 2
DESCRIPTION OF WORK .-
This change order provides for the installation of pipe culverts within Alternate Bid
No. 4. The culverts are necessary to construct the drainage ditch from the Henderson
Addition to the Waterway. No net change to the contract amount will result from this
change order.
Change Order Item
•
Deduct(From Alt. Bid No.4) Quantity S/Unit _- Total
i
24" RCP Culvert, Class 3 If 220 $ 29.57 $ 6,505.40
21" RCP Culvert, Class 3 If 176 $ 27.84 $ 4,899.84
24" RCP Apron w/trash guard each 2 $ 1,153.81 $ 2,307.62
21" RCP Apron w/trash guard each 8 $ 976.49 $ 7,811.92
Cable Concrete sy 168 S 43.34 $ 7,281.12
Silt Fence If 240 $ 1.85 $ 444.00
Total Deduct $ 29,249.90
Add (To Base Bid) ni Quantity S/Unit Total
24" RCP Culvert, Class 3 If 220 $ 29.57 $ 6,505.40
21" RCP Culvert, Class 3 If 176 $ 27.84 $ 4,899.84
24" RCP Apron w/trash guard each 2 $ 1,153.81 $ 2,307.62
21" RCP Apron w/trash guard each 8 S 976.49 $ 7,811.92
Cable Concrete sy 168 S 43.34 $ 7,281.12
Silt Fence If 240 $ 1.85 $ 444.00
Total Add $ 29,249.90
C\proiec:i'Saa:ea's::niLwePc.:rder
•
Summary
Deduct $ --_.29,249.90
Add ._ $ _r 29,249.90
Original Contract $ 1,376,560.43
Previous Change Order $ 12,660.00
Revised Contract Amount $ 1,389,220.43
This Change Order Approved by:
Thomas J. Kaldunski, City Engineer
Enebak Construction
Mayor,City of Farmington
City Administrator, City of Farmington
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AGENDA REQUEST FORM
Item No. 51
Name: Wayne Henneke 1y�
Department: Finance
, /0 /r e
...
Date: May 2 6, 19 9 5
Meeting Date: June 5, 1995 •
Category: Consent Agenda
Subject: Approve/Adopt Drug & Alcohol in Workplace Policy
Explanation: Per Federal Law requirements
Reference Material/Responsibilty Wayne Henneke
Referred To: (Name) Department
Larry Thompson Administration
Department Heads
Wetipt.e_ SW-e4/44/2_,.
Signature
Memo to: Mayor& Council
Date : May 31, 1995
Re : Drug Free Workplace Policy
Attached please find a copy of the proposed Drug Free Workplace Policy for Council
consideration.
Any City that receives federal funding of any type must have a Drug Free Workplace
Policy. Commencing,January 1, 1996 the State makes it mandatory to conduct random
drug and alcohol testing for safety sensitive positions. The random testing issue is also
addressed in the proposed policy. Safety sensitive positions in the City are:
* All police positions
* All maintenance employees in Public Works and Parks&Recreation
* All volunteer Fire Department members
Recommendation
The proposed policy has been reviewed by Karen Olsen,the City's Labor Consultant, and
Staff. It is recommended to adopt the Drug Free Workplace Policy.
Wayne E. Henneke
Finance Director
c.c. Larry Thompson, City Administrator
Department Heads
file
DRUG FREE WORKPLACE POLICY
It is the policy of the City of Farmington, in compliance with the Federal Drug-Free
Workplace Act of 1988, that the City will maintain a drug-free workplace to ensure
the health and welfare of all City employees and the public.
DEFINITIONS
The term work related alcohol and other drug abuse is defined as the use of mood
altering drugs, including all forms of alcohol, narcotics, depressants, stimulants,
hallucinogens, marijuana or the use of prescription drugs when resulting behavior or
appearance adversely affects work performance.
The terms adversely affects work performance and under the influence shall be
determined to be present if the employee is perceptibly impaired; has impaired
alertness, coordination, reaction, responses, or effort; if the employee's condition
or behavior presents the appearance of unprofessional or irresponsible conduct
detrimental to the public's perception of the City of Farmington as an employer.
Such determinations can be made by the Administrator or others observing the
employee.
The term controlled substances means those substances whose distribution is
controlled by regulation or statute including, but not limited to, narcotics,
depressants, stimulants, hallucinogens and cannabis.
SCOPE
This policy is applicable to all employees of the City of Farmington and shall be
enforced by the City to the fullest extent possible.
The City of Farmington requires all employees to abide by this policy. Employees
must notify the Administrator of any criminal drug statute conviction for a violation
occurring in the workplace no later than five days after such conviction.
EDUCATION
The City will establish a drug free awareness program to inform employees of the
danger of drug abuse in the workplace, available drug counseling and rehabilitation
programs.
NON DISCRIMINATION
The City policy on work-related substance abuse is nondiscriminatory in intent and
application. However, in accordance with Minnesota Statutes, Chapter 363, disability
does not include any condition resulting from alcohol or other drug abuse which
prevents an employee from performing essential functions of the job or creates a
direct threat to property or the safety of individuals.
CONSEQUENCE OF VIOLATIONS
In addition to possible criminal prosecution, violations of this policy will
constitute just cause for discipline, including discharge or the requirement of
satisfactory participation in a drug abuse assistance or rehabilitation program.
Each situation will be evaluated on a case by case basis depending upon the severity
and circumstances involved.
PROHIBITIONS
No employee shall report to work under the influence of alcohol, marijuana,
controlled substances or other drugs which affect the employee's alertness,
coordination, reaction, response, judgment, decision making or safety.
No employee shall operate, use or drive any equipment, machinery or vehicle of the
City of Farmington while under the influence of alcohol, marijuana, controlled
substances or other mood altering drugs.
Whenever City work is being performed, no employee shall manufacture, distribute,
dispense, possess, sell or use any controlled substance, including marijuana and
alcohol, except as medically prescribed and directed or in accordance with the sale
of liquor products at the municipal liquor stores.
Additionally, employees shall not engage in these activities during rest breaks or
during overtime work.
Engaging in off-duty sale, purchase, transfer, use or possession of controlled
substances may have a negative effect on an employee's ability to perform the job.
In such circumstances, the employee may be subject to discipline in employment in
addition to any other criminal or other sanctions.
When an employee is taking medically authorized drugs or other substances which may
affect job performance, as defined in definitions above, the employee is under an
affirmative duty to notify the appropriate supervisor of the employee's temporary
inability or impairment in the ability to perform the job duties.
TESTING
Any employee, volunteer or applicant for employment or volunteer services may be
tested under the following circumstances:
1. Treatment Program Testing
The City may test any employee or volunteer referred by the City for chemical
dependency treatment or evaluation at any time and without prior notice during the
period of treatment or evaluation and for up to two (2) years following completion of
any prescribed chemical dependency treatment or evaluation program in accordance with
Minnesota Statutes 181.951, Subd. 6.
2. Reasonable Suspicion Testing
No employee or volunteer will be tested for drugs or alcohol under this policy
without the person's consent. If, however, the City asks an employee to undergo a
drug or alcohol test and the individual refuses, the employee may be subject to
disciplinary action.
The City may request or require an employee or volunteer to undergo drug or alcohol
testing if the employer has a reasonable suspicion that the individual:
a. is under the influence of drugs or alcohol;
b. has violated the employer's written work rules prohibiting the use, possession,
sale, or transfer of drugs or alcohol while the individual is on duty or while
the individual is on the employer's premises or operating the employer's vehicle,
machinery or equipment;
c. has sustained or caused another person to sustain a work related personal injury;
or
d. has caused a work related accident or was operating or helping to operate
machinery, equipment or vehicle involved in a work related accident.
3. Random Testing and Testing Without Prior Notice
Random testing may be given without prior notice during duty hours to those employees
or volunteers who are in "safety sensitive" positions. Under the random selection
process, there is an equal probability that an individual in a safety sensitive
position subject to the selection mechanisms will be selected for testing. The City
does not have discretion to waive the selection of any individual chosen on a random
selection basis.
The City declares that all of the following positions are hereby designated as
"safety sensitive" positions:
a. all Police Department positions;
b. all maintenance employees in the Public Works and Parks and Recreation
Departments;
c. all volunteer Fire Department members.
Testing without prior notice may be given employees or volunteers who have been
referred by the City for chemical dependency treatment or evaluation or who are
participating in a chemical dependency treatment program under a benefit plan or who
have participated in such a chemical dependency treatment program in the prior two
years.
4. Refusal to Undergo Testing
An employee has the right to refuse to undergo drug and alcohol testing. If an
employee refuses to undergo drug or alcohol testing requested or required by the
employer, no such test will be given.
Consequences of Refusal: If an employee refuses to undergo drug or alcohol testing
requested or required by the employer, the employee shall be discharged from
employment on the grounds of insubordination.
Refusal on Religious Grounds: An employee who refuses to undergo drug or alcohol
testing of a blood sample based on religious grounds shall not be deemed to have
refused if the employee submits to a urine sample. However, if the employee also
refuses to undergo drug or alcohol testing of a urine sample, the employee shall be
deemed to have refused to submit to a drug or alcohol testing and shall be subject to
the provisions of "Consequences of Refusal" above.
5. Procedure For Testing
1. Notification Form
At the time the employer requests an employee to undergo drug or alcohol testing, the
employer shall provide the individual with a form on which to acknowledge the
individual has seen a copy of the Employer's drug and alcohol testing article; and
indicate any over the counter or prescription medications the individual is currently
taking or has recently taken and any other information relevant to the reliability
of, or explanation for, a positive test result; and indicate consent to undergo the
drug and alcohol testing.
2. Test Sample
The test sample shall be obtained in a private setting and the procedures for taking
the sample shall insure privacy to employees to the extent practicable, consistent
with preventing tampering with the sample, and shall conform with applicable rules.
All test samples shall be obtained by or under the direct supervision of a health
care professional at a medical facility of the employer's selection.
3. Identification of Samples
Each blood or urine sample shall be sealed in a suitable container free of any
contamination that could affect test results, and be properly identified with the
individual that provided the sample pursuant to the identification procedures of the
testing facility.
4. Chain of Custody
The testing facility shall maintain a written record of the chain of custody of the
sample and ensure proper handling as required.
5. Laboratory
All drug and alcohol testing shall use the services of a testing laboratory licensed
by the Commissioner of the Minnesota State Department of Health (Commissioner) or
qualifying under the transitional laboratory requirements set forth in Minnesota
Statute, however, no test shall be conducted by a testing laboratory owned and
operated by the ALF Ambulance Service or Joint Powers cities.
6. Methods of Analysis
The testing laboratory shall use methods of analysis and procedures to assure
reliable drug and alcohol testing results, including standards for initial screening
tests and confirmatory tests.
7. Retention and Storage
Retention and storage procedures shall comply with the rules adopted by the
Commissioner and all samples that produced a positive test result, except breath
samples from an initial screening test, shall be retained and properly stored by the
testing facility for at least six (6) months.
8. Test Results
The testing laboratory is required to prepare a written report indicating the drugs,
alcohol or their metabolites tested for; the types of tests conducted; and whether
the test produced negative or positive test results. The testing laboratory shall
disclose that report to the employer within three (3) working days after obtaining a
negative result on the initial screening test or, if the initial test was positive,
within three (3) working days after a confirmatory test.
9. Notice of Test Results
Within three (3) working days after receiving the test result from the testing
laboratory, the employer shall inform, in writing, an employee who has undergone drug
and alcohol testing of:
(a) A negative test result on an initial screening test or of a negative or positive
test result on a confirmatory test.
(b) The right to request and receive from the employer a copy of the test result
report.
(c) The right to submit information to the employer within five (5) working days
after notice of a positive test result, that the employee intends to obtain a
confirmatory retest of the original sample at the employee's own expense at the
original laboratory or another licensed testing laboratory. If a confirmatory
retest is conducted in accordance with the rules adopted by the Commissioner,
and by a licensed laboratory, and the confirmatory retest does not result in a
positive test result, the City of Farmington shall reimburse the employee the
actual cost of the confirmatory retest in an amount not to exceed $100.00.
10. Notice to Employees Receiving Positive Test Results on a Confirmatory Test
An employee receiving a positive test result on a confirmatory test shall be notified
by the employer of the following rights of the employee. This notice shall be
provided to the employee at the same time the employer provides the notice required
in 9 above.
(a) First Positive Test Result
The employer may discharge an employee for whom a positive test result on a
confirmatory test was the first such result for the employee. However, the employer
may not discharge the employee from employment unless the following conditions have
occurred:
1. The employer has first given the employee an opportunity to participate in, at
the employee's own expense or pursuant to coverage under an employee benefit
plan, either a drug or alcohol counseling or rehabilitation program, whichever is
more appropriate, as determined by the employer after consultation with a
certified chemical use counselor or a physician trained in the diagnosis and
treatment of chemical dependency.
2. If the employee refuses to participate in the counseling or rehabilitation
program, the employer shall suspend the employee from employment (without pay)
for five (5) working days to provide the employee an opportunity to reconsider
the employee's decision. If at the conclusion of the employee's suspension
without pay, the employee has not begun to participate in the counseling or
rehabilitation program, the employee shall be discharged from employment.
3. If the employee has failed to successfully complete the counseling or
rehabilitation program, the employee shall be discharged from employment.
Withdrawal from the program before its completion or a positive test result on a
confirmatory test after completion of the program will be considered evidence the
employee failed to successfully complete the program.
4. However, the employer may discipline and not discharge an employee for whom a
positive test result on a confirmatory test was the first such result for the
employee, if the employer determines that no counseling or rehabilitation program
is appropriate.
(b) Second Positive Test Result
Where an employee tests positive on a confirmatory test for the second time for
alcohol or drug abuse of a legal substance which prevents the employee from
performing the functions of the job or constitutes a direct threat to property or
safety of others, the employer may discipline the employee up to and including
discharge. Where an employee tests positive on a confirmatory test for the second
time for drug use of a controlled substance, the employer shall immediately discharge
the employee from employment.
(c) An employer may temporarily suspend the tested employee or transfer that
employee to another position at the same rate of pay pending the outcome of the
confirmatory retest, if requested, provided the employer believes it is
reasonably necessary to protect the health or safety of the employee, coemployee
or the public. An employee who has been suspended without pay must be
reinstated with back pay if the outcome of the requested confirmatory retest is
negative.
(d) An employer may not discharge, discipline, discriminate against, or request or
require rehabilitation of an employee on the basis of medical history
information revealed to the employer unless the employee was under an
.
affirmative duty to provide the information before, upon, or after hire.
(e) An employee must be given access to information in the employee's personnel file
relating to positive test result reports and other information acquired in the
drug and alcohol testing process, and conclusions drawn from and actions taken
based on the reports or other acquired information.
6. employer Actions
The employer will not discharge, discipline, discriminate against, or request or
require rehabilitation of an employee solely on the basis of a positive test result
from the initial screening test that has not been verified by a confirmatory test.
The employer shall observe employee rights under applicable sections of this article.
Nothing in this article limits the right of the employer to discipline or discharge
an employee on grounds other than a positive test result in a confirmatory test.
DATA PRIVACY
Test result reports and other information acquired in the drug and alcohol testing
process are private data on individuals as defined in Minnesota Statutes, Chapter 13,
and may not be disclosed to another employer or to a third party individual,
governmental agency, or private organization without the written consent of the
employee, volunteer or applicant tested, unless otherwise permitted by law or
required by court order. (See Minnesota Statutes 191.954, Subd. 3.)
NOTIFICATION
City employees will be given a copy of the Drug Free Workplace Policy. This policy
serves as notification that compliance with the standards of conduct required is
mandatory.
CITY OF FARMINGTON
DRUG SCREENING ACKNOWLEDGMENT AND CONSENT FORM
City policy requires that any employee, volunteer or applicant for employment or
acceptance as a volunteer must complete this form before undergoing a test for drug
or alcohol use.
I, , voluntarily authorize the collection of
my blood and/or urine in such a manner as this authorized testing laboratory deems
appropriate for drug or alcohol testing purposes. In addition, I authorize the City
to receive the results of the test from the designated laboratory analyzing the
sample(s) .
I have been given and have seen a copy of the Drug and Alcohol Policy of the City and
consent to be tested. I understand that the results of this testing may affect my
employment or volunteer status with the City.
I understand that in order to ensure accuracy in this screening, I have the right to
indicate any and all of the prescription drugs or over the counter medications I have
taken within the last six y (60) calendar days, as well as any other information
relevant to the reliability of, or explanation for, a positive test result. I,
therefore, voluntarily provide that I am currently taking, or have taken within the
last 60 calendar days, the following drugs/medications:
(Write "None" if applicable.)
Signature Date
Witness Date
Signature Date
Witness Date
CITY OF FARMINGTON
DRUG SCREENING REFUSAL
I refuse to submit to a drug or alcohol test.
I have been given and have seen a copy of the Drug and Alcohol Policy of the City and
understand that a refusal to submit to testing may disqualify me from consideration
for employment or acceptance as a volunteer. If I am an employee or volunteer, I
understand that refusal to submit to testing may subject me to discipline, including
but not limited to discharge or termination.
Signature Date
Witness Date
AGENDA REQUEST FORM
Item No. 5o
Name: Tom Kaldunski
Department: Public Works (71
Date: May 16, 1995 j5"/
Meeting Date: June 5 , 1995
Category: Consent Agenda
Subject: Approve Solid Waste Route Revisions
Explanation: Due to rapidly expanding development, the Solid
Waste routes need to be revised to even out the work load
among the days of the week.
Reference Material/Responsibilty Memo - Tom Kaldunski
Referred To: (Name) Department
Larry Thompson Administration
Tom Kaldunski Public Works
Lena Larson Public Works
Ben Klotz Public Works
f:LiglZdt,
Signature
•
MEMO TO: MAYOR AND COUNCIL
SUBJECT: SOLID WASTE ROUTE REVISIONS
DATE: JUNE 1, 1995
Due to recent growth in the City, it has become necessary to revise two solid waste routes. After
discussion with Ben Klotz, Solid Waste Foreman,the following changes are proposed:
1) The interior of Pine Knoll will be moved from Tuesday to Thursday's route. Homes on
Akin Road will remain on Tuesday's route.
2) Westview Acres will be moved from Friday's route to Monday's. In addition to
Westview Acres,the three homes on 220th Street would be moved to Monday as well.
Attached is a map highlighting the areas that will be changed. With the Council's approval,the
affected residents will be notified and the route revisions will go in to effect as soon as possible.
1.:401/eZi
Thomas J. Kaldunski, P.E.
Director of Public Works/City Engineer
TJK/11
cc: file
Larry Thompson
TJK
Ben Klotz
Lena Larson
Arvilla Neff
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\ 1
AGENDA REQUEST FORM
Item No. 5p
Name: Wayne Henneke /`A""
Department: Finance
Date: May 25, 1995
Meeting Date: June 5, 1995
Category: Consent Agenda
Subject: Establish Fire/Rescue Fee for Non Contracted Services
Explanation: The Fire Department has been requested to provide
service at a demolition derby at the Fairgrounds in August.
Reference Material/Responsibilty Ken Kuchera/Wayne Henneke
Referred To: (Name) Department
Larry Thompson Administration
Wayne Henneke Finance
Ken Kuchera Fire
i
_ 46)44440.41.- —
Signature
Memo to: Mayor& Council
Date : May 31, 1995
Re : Fire/Rescue Fee-Non-Contracted Fire/Rescue Services
The Fire Department at times receives requests for services that are outside of the
contract with the townships. Recently,they were approached,by a group that is putting
on a destruction derby at the fairgrounds after the Dakota County Fair, to provide
standby fire services. There is a fee established for non-resident fire/rescue services
which is$150 plus $7.00 per man hour.
Recommendation
It is recommended to establish a fee of$150 plus the current firefighter's hourly rate per
man hour for non-contracted fire/rescue services. The funds received will be receipted in
the Fire Capital Projects Fund#408.
(�cJ
Wayne E. Henneke
Finance Director
c.c. Larry Thompson, City Administrator
Ken Kuchera, Fire Chief
file
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PROPOSED
RESOLUTION NO. R
AMENDING RESOLUTION NO. R1-95
BY ESTABLISHING FIRE/RESCUE FEES FOR NON CONTRACTED SERVICES
Pursuant to due call and notice thereof, a regular meeting of the
City Council of the City of Farmington, Minnesota, was held in the
Civic Center of said City on the 5th day of June, 1995 at 7: 00 P.M. .
Members Present:
Members Absent:
Member introduced and Member seconded the following:
WHEREAS, Resolution No. R1-95 established certain fees and charges
for various City services; and
WHEREAS, it is proposed to establish a fee for Fire/Rescue Services
provided to non contracted organizations and persons.
NOW, THEREFORE, BE IT RESOLVED that Resolution No. R1-95 be amended
by adding the following fee:
Fire/Rescue
- Non Contracted Services $150 + Current Hourly
Firefighter Rate per
Man Hour
This resolution adopted by recorded vote of the Farmington City
Council in open session on the 5th day of June, 1995.
Mayor
Attested to the day of June, 1995.
City Administrator/Clerk
SEAL •
s
• _ ,
AGENDA REQUEST FORM
ITEM NO. 5q
Pfit-AA'Q'
NAME: Paul Asher ()/440 —PA�,Q -aJ
0 - , /
DEPARTMENT: Liquor -� �- -
DATE: May 25, 1995 fe.6-E7.-0--.-7‘-ek-A-)
MEETING DATE: June 5, 1995
CATEGORY: Consent
SUBJECT: Approve Hiring of Part Time Liquor Store Clerks
EXPLANATION:
REFERENCE MATERIAL/RESPONSIBILITY: Memo/Application - Paul Asher
REFERRED TO: (NAME) DEPARTMENT:
Larry Thompson Administration
Wayne Henneke Finance
Paul Asher Liquor
Rosemary Swedin Finance
GNA-I
r�!
MEMO TO: MAYOR AND COUNCIL
SUBJECT: HIRING OF PART-TIME RETAIL LIQUOR CLERK
DATE: MAY 31, 1995
With your approval, I would like to hire Darla Cybyske as a
permanent Part-Time Retail Liquor Store Clerk, at the hourly rate of$7.52.
A copy of her application is attached.
Paul Asher
Liquor Store Manager
AGENDA REQUEST FORM
Item No. 5s
Name: Mike Palm y
Department: Fire
C)sar
-etrt, rr`71-11t):
Date: May 8 , 1995 /
Gu7Meeting Date: June 5, 1995
Category: Consent Agenda % ..-
Subject: Adopt Ordinance Adding Appendix II-G to the City Fire Code
Explanation: Appendix II-G prohibits fires or barbecues on
balconies or patios of Multi Family Dwellings and
Fuel Storage (Minnesota State Fire Code)
Reference Material/Responsibilty Mike Palm - Fire Marshal
Referred To: (Name) Department
Larry Thompson Administration
Dan Siebenaler Police
Ken Kuchera Fire
John Manke Administration
Mike Palm Fire/Building Inspections
Signature
PROPOSED
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
ORDINANCE NO. 095-
An Ordinance Amending Title 5, Chapter 2 - Fire Prevention Code
THE CITY COUNCIL OF THE CITY OF FARMINGTON HEREBY ORDAINS AS FOLLOWS:
SECTION I: Title 5, Chapter 2 of the Fire Prevention Code
shall be amended by adding the following Section 2 and
renumbering the remaining Sections accordingly:
5-2-2: ADOPTION OF OPTIONAL PROVISIONS: The city adopts by reference the
following
appendices, standards and supplements
referenced in the Minnesota State Uniform Fire Code:
(A) Appendix II-G of the State Fire Code.
SECTION II: After adoption, signing and attestation, this
ordinance shall be published one time in the official
newspaper of the City and shall be in effect on and after the day following such
publication.
Enacted and ordained the 5th day of June, 1995.
SEAL CITY OF FARMINGTON
Mayor
ATTEST:
Clerk/Administrator
Approved as to form the day of June, 1995.
City Attorney
Published in the Farmington Independent on the day of June, 1995.
P
�j
Subp. 9. Appendix II-G. The Uniform Fire Code is amended by adding
an Appendix II-G to read:
APPENDIX II-G
FIRES OR BARBECUES ON BALCONIES OR PATIOS
1. OPEN FLAME AND FUEL STORAGE PROHIBITED
(a) Open Flame Prohibited. In any structure containing three or more
dwelling units, no person shall kindle, maintain, or cause any fire or open flame on
any balcony above ground level, or on any ground floor patio within 15 feet of the
structure.
(b) Fuel Storage Prohibited. No person shall store or use any fuel,
barbecue, torch, or other similar heating or lighting chemical or device in the
locations designated in subsection (a).
EXCEPTION: Listed electric or gas-fired barbecue grills that are
permanently mounted and wired or plumbed to the building's gas
supply or electrical system and that maintain a minimum clearance
of 18 inches on all sides, unless listed for lesser clearances, may be
installed on balconies and patios when approved by the chief.
Minnesota Fire Safety Amendments Page 494
I
s '
AGENDA REQUEST FORM
Item No, 5t
Name: Charles Tooker w„ �
Department: Administration
Date: — May 17 , 19 9 5
�f
_12 Pj
Meeting Date: June 5, 1995 S
Category: Consent Agenda
Subject: Accept Planning Commissioner Resignation
Explanation: Brian Harmelink has sold his home in Farmington and
is building one in Northfield. He will serve on the Commission
through the June 13th regular meeting.
Reference Material/Responsibilty Letter of resignation
Referred To: (Name) Department
Larry Thompson Administration
Karen Finstuen Administration
Charlie Tooker Administration
6°;44t
Signature
MEMO TO: MAYOR AND COUNCIL
SUBJECT: RESIGNATION OF PLANNING COMMISSION MEMBER
DATE: MAY 30. 1995
As noted, Brian Harmelink has resigned his seat on the Planning Commission. I have prepared
and attached a proposed ad soliciting new applicants for the position. Any applications that we
may currently have on file will be added to those received.
This being an important position in a growing city you may wish to interview the applicants.
Due to conflicting schedules and the extensive number of commitments that you all have,I
suggest that the interviews be conducted by two appointed councilmembers along with a staff
person so as to eliminate the need for another special council meeting.
I recommend Mayor Kuchera and Councilmember Gamer,because of their availability during
daytime hours,be appointed along with a staff member to conduct the interviews. That meeting
would be set up by staff upon receipt of the applications.
If you have any questions or oppose this plan please feel free to pull this from the consent agenda
for discussion.
Karen Finstuen
Administrative Assistant
kf
cc: Larry Thompson
Charles Tooker
File
t '
APPLICANTS NEEDED FOR PLANNING COMMISSION
The City of Farmington is requesting applications from citizens interested in being appointed to
the Planning Commission. A current member has resigned,which gives citizens an opportunity
to become involved in the decision making process.
Due to the present growth rate of the city,the planning commission plays a vital role in shaping
the future of the city. Councilmembers rely on this commission for input and recommendations
on many important issues.
To apply, applicants must be 18 years of age,U.S. citizen,and resident of Farmington.
Interested persons should pick up applications at City Hall. Completed applications must be
returned to City Hall no later than Monday, June 19, 1995. Applicants will be interviewed and
appointed by the City Council.
Please publish in the June 8th and June 15th issues of the Farmington Independent.
a '
5145 Upper 183rd Street West
Farmington,Minnesota 55024-8709
May 25, 1995
City of Farmington
City Council
325 Oak Street
Farmington,Minnesota 55024-8709
Dear Council Members:
It has been with excitement that I have served the City of Farmington as a member of the
Planning Commission for the past year and a half,therefore it is with trepidation that I
now resign my position. We will be moving out of the community in June.
I want to take this opportunity to thank the City of Farmington and the community for a
valuable experience serving as a member of the Planning Commission, and wish the
people of Farmington great success in the future.
Thank you,
Brian Harmelink
AGENDA REQUEST FORM
Item No. 5v
rte(
Name: Larry Thompsoni5b2 caIT V I�
rr
Department: Administration
Date: May 26, 1995 4 L
`�"
Meeting Date: June 5, 1995 G' '
Category: Consent
Subject: Ratify 1996 ALF Budget
Explanation: Per Joint Powers Agreement - as recommended by
ALF Board
Reference Material/Responsibilty Budget/Summary - Larry Thompson
Referred To: (Name) Department
Larry Thompson Administration
Wayne Henneke Finance
Dan Siebenaler Police
Ken Kuchera Fire
Signature
11 ti � �i`. �., � gi a i ,cap
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14200 Cedar Avenue South
Apple Valley, Minnesota 55124
Phone-612/431-8887
A.L.F. AMBULANCE
1996 PROPOSED BUDGET
To the Honorable Mayor and City Council Members
Attached to this letter is the proposed budget for the 1996 fiscal year. Per the Ambulance Joint
Powers Agreement, the ALF Ambulance Operations Board has reviewed and are hereby
recommending for approval by the member cities the attached budget document.
It is the goal of the ALF Ambulance Board to see that ALF Ambulance continues to deliver high
quality emergency medical services and response times to the citizens in the ambulance service
area, while maintaining a fiscal responsibility to the overall operations of the ambulance service.
1996 BUDGET PROPOSAL
The attached 1996 proposed budget allows for an increase in operational staffing as may be
appropriate for the service area needs. This is an area that requires close scrutiny as we approach
these projected operational staff increase dates.
Included within the document is a break out of line item justification for expenditures. The
attached budget shows 1993 and 1994 fiscal year actual, 1995 budgeted, and 1996 proposed
estimate. Attached also are notes and rationale for stated expenses.
The subsidy level for member cities is proposed at $.70 per capita. The following items are the
area which received the main focus of staff City Administrators and the Joint Powers Board in
the development of this budget document:
Third Ambulance Power Shift;
A third ambulance(10 hour power shift)was scheduled for operations on April 1, 1995.
In reviewing our call volume statistics, our present call volume could not justify the
operational placement of this unit at the present time.
This budget proposal calls for a new operations projection date of April 1, 1996 and to
then evaluate the activation of that unit on that date. The Board feels this will ensure
prudent operations and economics with regard to the placement of this third unit.
A
Page 2
Upgrade of(16) Hour Unit to (24) Hour;
The upgrade of hours of operation for our(16)hour unit to a full(24)hour unit has been
deemed viable to commence on October 1, 1996. This increase in operation hours is
contained within the proposed budget.
Purchase of New Ambulances;
A proposal has been made to purchase(2)new ambulances at staggered dates in 1996.
These units would replace our(2) original ambulances that we started the service with ten
years ago.
Also, for the first time since our service start up the board has deemed it appropriate to
issue debt for major capital purchases, such as new ambulances. For 1996 the concept of
a "Lease Purchase" will be looked at over the issuance of"Certificates of Indebtedness."
With regard to the purchase of(2)new units the following will be adhered to:
• Prepare specifications and bidding materials for(2)new ambulances with one unit
scheduled for delivery on April 1, 1996, and the second unit scheduled for delivery
on October 1, 1996.
• Specifications shall be constructed to allow for an alternate bid which shall show
the total bid price for a new ambulance with the trade-in of an existing unit; and
without a trade-in unit. If the trade-in allowance is not at a reasonable market
price, ALF may elect to retain the old unit at which time the unit(s)would be
placed in the State or City Auction.
ALF presently has a fleet of(4) ambulances and this proposal would maintain that fleet size.
Train All City Employees at No Cost to Cities;
This recommendation within the budget proposal is to train as needed any and all member
city employees to a prescribed First Aid/CPR training level as determined by the member
cities.
Consider Increase to Ambulance Service Contracts with Townships;
While this will not impact the 1996 proposed budget, it shall be the intent that upon
contract renewal with the Townships that rates be increased to reflect factors such as
inflation and expansion for ALF Ambulance.
�•
Page 3
KEY POINTS OF ME PROPOSED BUDGET
1996 1995
Proposed Budget Adopted Budget
Three City Population 87,763 83,721
Total Three City Subsidy $61,436 $41,861
Per Capita Costs $0.70 $0.50
Projected Transports 1,930 1,885
Average Revenue Per Call $567 $520
This budget allows for an operations level of one (24)hour unit, upgrade of one (16)hour unit to
(24) hours in the fourth quarter and one (10) hour unit to be placed in operations in the second
quarter--- all operating seven days a week.
This budget is respectfully submitted for your review, comment and subsequent ratification. If
you should request further information or need questions addressed please feel free to contact me.
If requested, I will be available to meet with you at your council meeting.
Respectfully submitted,
ALF AMBULANCE
Kevin J. Raun
Ambulance Director
Attachment: 1995 Proposed Budget
KJR/AS
ALS AMBULANCE
1996 Budget Proposal
A.L.F. AMBULANCE
1996 PROPOSED BUDGET
1993 1994 1995 1996
Actual Actual Budgeted Proposed
Operating Revenue
Gross Service Billings $830,777 $889,325 $980,200 $1,094,310
Less Medicare/Medicaid ($51,406) ($58,116) ($53,911) $71,130
Net Service Billings $779,888 $831,209 $926,289 $1,023,180
City Support 52,813 19,669 41,861 61,434
Township Support 6,600 6,600 7,050 7,750
Miscellaneous 17,603 10,621 9,500 8,500
Interest 6,907 8,793 7,400 2,592
Total Revenue $863,636 $876,892 $992,100 $1,103,456
Operating Expenses
4110 Salaries $474,265 $492,738 $578,098 $662,984
4141 Pera 20,576 21,165 25,899 29,702
4144 Fica 34,782 36,250 44,224 50,718
4151 Hospitalization 31,932 32,639 51,840 56,940
4152 Long Term Disability 2,302 2,957 3,006 3,978
Dental Insurance 4,608 4,955 6,300 6,300
4155 Workmans Compensation 20,208 19,783 26,201 25,800
4210 Office Supplies 1,330 1,520 1,750 1,850
4220 Operating Supplies 1,743 1,639 2,000 2,200
4215 Education Equip./Supplies 1,000 785 1,100 1,200
4221 Motor Fuels 9,734 9,020 12,900 10,000
4222 Lubricants 80 34 285 285
4224 Clothing 4,012 5,415 6,755 7,155
4231 Equipment Parts 625 1,486 2,500 2,575
4250 Promotions 787 819 850 900
4260 Medical Supplies 8,408 10,220 10,700 11,500
4265 Oxygen 1,099 1,372 1,750 1,850
4321 Audit 3,000 3,100 4,000 4,000
4310 Professional Services 594 4,228 2,875 5,000
4311 Attorney Fees 1,778 935 5,000 2,000
4316 Collection Services 31,679 33,813 39,950 39,000
4334 Use of Personal Auto 2,802 3,033 3,500 3,500
4352 Print Public Information 0 363 200 200
4361 Insurance 13,444 15,974 17,200 17,650
4376 Telephone 2,384 3,724 3,800 4,100
4380 Maintenance Agreements 790 764 1,250 1,500
4390 Lease Contracts 1,120 2,091 2,800 2,900
4381 Contract Auto Repair 13,393 21,050 14,000 12,000
4382 Contract Equipment Repair 2,023 0 1,800 2,100
4386 Contract Linen 567 756 900 927
4389 Contract Radio Repair 1,380 2,040 1,850 2,100
4388 Data Processing 532 1,106 950 1,200
4400 Microfilming 654 0 800 1,000
4406 Master Paramedic 883 522 3,000 3,000
4377 Postage 44 51 50 50
Computer Software 0 0 0 600
1
A.L.F. AMBULANCE
1996 PROPOSED BUDGET
1993 1994 1995 1996
Actual Actual Budgeted Proposed
4408 Tuition Reimbursement 356 937 1,000 2,000
4411 Schools and Conferences 5,150 4,272 5,500 6,200
4412 Business Meetings 452 430 900 900
4413 Dues and Subscriptions 1,670 1,682 2,000 2,100
4414 Licenses 360 235 750 750
4610 Debt Service 0 0 0 0
4620 Interest Expense 0 0 0 0
4650 Uncollectible Accounts 74,836 68,802 77,435 86,450
Depreciation 35,137 30,107 42,317 46,750
Total Expenses $812,519 $850,015 $1,043,510 $1,123,914
Net Income (Loss) $51,117 $26,877 ($51,410) ($20,458)
2
ALF AMBULANCE
WORKING CAPITAL
1994 1995 1995 1996
ACTUAL BUDGET REVISED PROPOSED
Current assets
Cash $166, 315 $70,545 $150, 783 $146,645
Accounts receivable, net 283,424 299, 012 308, 649 336, 118
Prepaid expenses 38, 692 38, 692 38, 692 38, 692
Total current assets $488,431 $408,250 $498, 123 $521,455
Current liabilities
Accrued salaries $28,418 $28,418 $28,418 $28,418
Accounts payable 18, 384 10,000 18, 384 18, 384
Accrued interest payable 0 0 0 0
Compensated balances 0 0 0 0
Bonds payable-current 0 0 0 0
Total current liabilities $46, 802 $38,418 $46, 802 $46, 802
Total working capital $441, 629 $369,832 $451, 321 $474,653
CHANGES IN WORKING CAPITAL
1994 1995 1995 1996
,, ACTUAL BUDGET REVISED PROPOSED
Funds provided
Net income $25,548 ($53,230) $32,586 ($20,459)
Leases 178,600
Depreciation 30, 107 42, 317 37, 991 46,750
Total funds provided $55, 655 ($10, 913) $70,577 $204,891
Funds applied
Additions to fixed assets $120,099 $61,895 $61,895 $182,600
Compensated balances (326) (1,010) (1,010) (1,041)
Total funds applied $119, 773 $60,885 $60, 885 $181,559
Net increase in working capital ($64, 118) ($71,797) $9,692 $23,332
Working capital, January 1 505, 747 441, 629 441, 629 451,321
Working capital, December 31 $441, 629 $369,832 $451 , 321 $474,653
3
ALF AMBULANCE
BALANCE SHEET
1994 1995 1995 1996
ACTUAL BUDGET REVISED PROPOSED
ASSETS
Current assets
Cash and investments
Unrestricted $132,638 $35,858 $116,095 $110, 917
Restricted 33,677 34, 687 34, 687 35, 728
Accounts receivable, net 283,424 299,012 308,649 336, 118
Prepaid expenses 38,692 38,692 38, 692 38, 692
Total current assets $488,431 $408, 250 $498, 123 $521,455
Property, plant and equipment
Machinery and equipment $409, 656 $471,551 $471,551 $654, 151
Less: accumulated depreciation (207,506) (249,823) (245,497) (292, 247)
Net equipment $202, 150 $221,728 $226, 054 $361, 904
Total assets $690,581 $629, 978 $724, 178 $883, 360
LIABILITIES AND RETAINED EARNINGS
Current liabilities
Accrued salaries $28,418 $28,418 $28,418 $28,418
Accounts Payable 18, 384 10,000 18, 384 18, 384
Accrued interest payable
Bonds payable-current
Total current liabilities $46,802 $38,418 $46, 802 $46, 802
Long-term liabilities
Lease Payable $178,600
Compensated balances 33,677 34,687 34, 687 35,728
Total long-term liabilities 33,677 34,687 34, 687 214,328
Retained earnings 610, 102 556,872 642, 688 622,230
Total liabilities and retained $690,581 $629, 978 $724, 178 $883,360
4
A.L.F. AMBULANCE
1996 BUDGET ASSUMPTIONS
1993 1994 1995 1996
ACTUAL ACTUAL BUDGETED PROPOSED
POPULATION
Apple Valley 38,504 40,137 41,448 43,018
Lakeville 30,406 31,704 34,284 36,186
Farmington 6,537 6,537 7,989 8,559
Total Population 75,447 78,670 83,721 87,763
PER CAPITA COST $0.70 $0.25 $0.50 $0.70
COST PER CITY
Apple Valley $26,953 $10,034 $20,724 $30,113 .
Lakeville 21,284 7,926 17,142 25,332
Farmington 4,576 1,707 3,995 5,991
$52,813 $19,667 $41,861 $61,436
SERVICE BILLINGS
Total Transports 1,748 1,765 1,885 1,930
Average Revenue per Call $471 $504 $520 $567
Total Service Billings $823,308 $889,325 $980,200 $1,094,310
N
,
5
A.L.F. AMBULANCE
ADDITIONS TO FIXED ASSETS
1993 1994 1995 1996
ACTUAL ACTUAL BUDGETED PROPOSED
(2) New Ambulances ($84,000 X 2) $168,000
Less Trade or Resale of (2) Units ($8,000)
Telecommunications Equipment
Radios/Telephone $14,300
Portable Radios $2,960 $1,800
Pagers (2) $1,800
Recrystal Pagers
EKG Monitor/Defibrillator $8,275 $10,995
Battery Support System $1,288
Automatic Transport Ventilators (4) $6,400
End Tidal CO2 Monitors (4) $4,800
Refurbish Medic #10 $19,600
Refurbish Medic #12
New engine - drive train
Interior/exterior refurbishment
Misc. Equipment for New Ambulance $2,500
Equipment $175
Opticom Emitter
On-Board Vehicle Computers,
Printers and Software $16,500
Manakins $839
Office/Furniture (1996 Lakeville Quarters) $4,000
MAST Suit $600
Software
Pulse Oximeters
Drug Bags (2) $500
Backboards $350
Video Camera $1,200
Total acquisition of equipment $14,387 $61,895 $182,600
6
1996 SALARY PROJECTIONS
DIRECTOR $54,908 (3.6% over 1995)
SUPERVISORS Regular Overtime Total
McCauley* 13.36 20.04 $44,462
Strege 13.16 19.74 43,797 (3.6% over 1995)
Long 13.16 19.74 43,797
*Proposed for 1996 - Supervisors with total of (10) years full-time employment
are eligible for longevity pay of $.20 per hour
PARAMEDICS
Furlong 11.64 17.36 $38,655
Beecham 11.64 17.36 38,655
Wilson 11.44 17.16 38,072 (3.6% over 1995)
Adams* 11.44 17.16 14,660
C. Long 11.44 17.16 38,072
Brady 11.44 17.16 38,072
Nelson 11.44 17.16 38,072
Hable 9.92 14.88 12,460
Sturz** 9.58 14.37 31,882
2nd Quarter Power Shift 9.58 14.37 21,670
2nd Quarter Power Shift 9.58 14.37 21,670
2nd Quarter Power Shift 9.58 14.37 21,670
4th Quarter 24 Hr. 11.44 17.16 9,520
4th Quarter 24 Hr. 11.44 17.16 9,520
4th Quarter,24 Hr. 11.44 17.16 9,520
Part-Time Clerical 9,500
Total Base Salaries $578,634
Shift Differential 7,600
Master Paramedic 11,500
Full-Time Overtime 31,500
Holiday 15,950
Part-Time 17,800
Total Salaries $662,984
*Denotes Job Share Position
**Denotes Float Paramedic
7
A.L.F. AMBULANCE
NOTES TO THE 1996 PROPOSED BUDGET
OPERATING REVENUES
Gross Service Billings
Average revenue per call $567
Number of calls 1,930
Total $1,094,310
Less Medicare/Medicaid
5.8% Uncollectable ($71,130)
Net Service Billings $1,023,180
City Support
Per Capita Subsidy $0.70
Population
Apple Valley 43,018
Lakeville 36,186
Farmington 8,559
Total 87,763
Cost per City
Apple Valley $30,113
Lakeville $25,332
Farmington $5,991
Total $61,434
Township Support $7,750
Miscellaneous $8,500
.,Interest $2,592
TOTAL REVENUE $1,103,456
OPERATING EXPENSES
4110 Salaries (base Increase 3.6%)
Director $54,908
Supervisors Regular Overtime Total
McCauley $13.36 $20.04 $44,462
Strege 13.16 19.74 43,797
Long 13.16 19.74 43,797
$132,056
Paramedics
Furlong $11.64 $17.36 $38,655
Beecham 11.64 17.36 38,655
Wilson 11.44 17.16 38,072
Adams 11.44 17.16 14,660
C. Long 11 .44 17.16 38,072
8
f r r
A.L.F. AMBULANCE
NOTES TO THE 1996 PROPOSED BUDGET
Brady 11.44 17.16 38,072
Nelson 11.44 17.16 38,072
Hable 9.92 14.88 12,460
Sturz 9.58 14.37 31,882
2nd Qtr Power Shift 9.58 14.37 21,670
2nd Qtr Power Shift 9.58 14.37 21,670
2nd Qtr Power Shift 9.58 14.37 21,670
4th Qtr 24 Hr 11.44 17.16 9,520
4th Qtr 24 Hr 11.44 17.16 9,520
4th Qtr 24 Hr 11.44 17.16 9,520
Part-Time Clerical
Stiles (9.27 per hr x 1,010) $9,500
Total Base Salaries $578,634
•
4141 PERA $29,702
4.48% of total salaries
4144 FICA $50,718
7.65% of total salaries
4151 Hospitalization $63,240
$340 per month x 17 Paramedics
41 52 Long Term Disability $3,978
$.60 for every $100 of salary
4155 Workers Compensation $25,800
4210 Office Supplies $1,850
4220 Operating Supplies $2,200
Quarters and vehicle cleaning and maintenance supplies
4215 Education Equipment & Supplies $1,200
4221 Motor Fuels $10,000
4222 Lubricants $285
4224 Clothing $7,155
15 Full-Time @ $345
8 Part-time @ $85
2 New Uniform Issue @ $450
Miscellaneous $400 $6,755
4231 Equipment Parts $2,575
Vehicle parts & Equipment
9
A.L.F. AMBULANCE
NOTES TO THE 1996 PROPOSED BUDGET
4250 Promotions $900
Annual report
Children's stickers
Brochures
Public relations supplies
4260 Medical Supplies $11,500
4265 Oxygen/02 Supplies $1,850
4321 Audit $4,000
4310 Professional Services $5,000
Employee physicals
Infectious disease follow-up
St. Paul-Ramsey Medical Program
Consultants
4311 Attorney Fees $2,000
4316 Collection Services $39,000
Billing services for 1,885 accounts.
Also includes the cost of Allied Services.
4334 Use of Personal Auto $3,500
Employees eligible for reimbursement
4352 Print Public Information $200
4361 Insurance $17,650
4376 Telephone $4,100
Includes office & cellular phones and maintenance.
4380 Maintenance Agreements $1,500
Computer Software
Billing Software
Biomedical Equipment
4390 Lease Agreements $2,900
Pagers & Copy Machine
4381 Contract Auto Repair $12,000
$3,000 annually per unit x 4
4382 Contract Equipment Repair $2,100
All durable medical equipment and fixed assets.
10
A.L.F. AMBULANCE
NOTES TO THE 1996 PROPOSED BUDGET
4386 Contract Linen $927
Linen for vehicles and quarters
4389 Contract Radio Repair $2,100
Mobile and portable radios and pagers
4388 Data Processing $1,200
LOGIS
4400 Microfilming $1,000
4406 Master Paramedic $3,000
Computer Software - Purchase of New Market Software $600
4377 Postage $50
4408 Tuition Reimbursement $2,000
4411 Schools and Conferences $6,200
MN Ambulance Association
Arrowhead EMS
Life Link III
Management Training
PALS/BTLS Training
4412 Business Meetings $900
Board goals and objectives
Customer / business meetings
Board and staff meetings
4413 Dues and Subscriptions $2,100
MN Ambulance Assoc. @ $1,800
Dakota Tribune
Emergency
Emergency Medical Services
JEMS
4414 Licenses $750
Debt Services $O
4610 Interest Expense $O
4620 Uncollectible Accounts $86,450
7.9% of gross service billings
4650 Depreciation $46,750
11
.
AGENDA REQUEST FORM
Item No. 10c
Name: Wayne Henneke
Department: Finance 1 4, -?
Date: — May 22, 1995
Meeting Date: June 5, 1995
Category. New Business
Subject: 1996 Budget/CIP
Explanation: 1996 Budget and CIP Calendar and Council direction
Reference Material/Responsibilty Wayne Henneke
•
Referred To: (Name) Department
Department Heads
Signature
•
•
Memo to: Mayor& Council
Date May 31, 1995
Re 1996 Budget/C.I.P.
The preparation of the 1996 Budget/CIP has already begun. The Department Heads have
received their budget/cip workpapers and the requests are to be received by the Finance
Director on June 19, 1995.
The Finance Committee has committed to becoming pro-active in the development of the
1996 Budget/CIP. The Committee and Staff needs Council direction in preparing the
document.
* Are there any new services the Council wants the City to provide?
* Service to down-size or discontinue?
* Project the Council wants to complete that is not in CIP?
* Project in CIP Council does not want completed?
* Tax Capacity Rate - increase? decrease? same?
The following financial goals which were established by Council will be followed in the
development of the 1996 Budget/CIP:
* Maintain a stable tax capacity rate
* Maintain the debt service at approximately 25% of the total levy
* Maintain the amount spent for capital outlay at 12.5%of the operating
levy
* Bring all Funds to a positive balance by 1998.
Summary
The 1996 Budget/CIP process has begun. It is very important Council gives their input at
the beginning of the process. It is difficult to change the general guidelines in the
development of the Budget during the middle or end of the process. Your input is needed
at this time.Wayne E. Henneke
Finance Director
c.c. Finance Committee
Department Heads
file
A A
TYPICAL BUDGET& C..I.P. SCHEDULE
Budget/C.I.P. Calendar to Council - Council Direction June 5
Budget/C.I.P. Workpapers to Department Heads May 24
Budget/C.I.P. Workpapers to Finance Director June 19
Finance Director compiles requested budget/C.I.P. July 1
Work Sessions with Department Heads July 1 -July 15
•
Compile Proposed Budget/C.I.P. July 16-31
Fire Cataract Levy Requirements August 1
Proposed Budget to Council 1st Meeting in August
Finance Committee meets on proposed budget/C.I.P. August 1 -31
HACA&LGA certifed to Local Governments September 1
Adopt Preliminary Proposed Budget&Proposed C.I.P. 1st meeting in Sept.
Certify Preliminary Levy to County September 15
Finance Committee - Budget Workshops Sept.15 -
Proposed Budget to Council 2nd mtg in Nov.
Publish Notice of Truth in Taxation Hearing 3rd Wed. in Nov
Truth in Taxation Hearing 1st week of Dec
Continued Truth in Taxation Hearing 2nd week of Dec.
Adopt Budget 2nd Council Mtg. Dec
Certify Levy 3rd week of Dec.
CIP PROJECTS
APRIL 11, 1995
1995
Middle School Warming House $ 30,000
Fourth Street Outfall 50,000
Fire Station Expansion 150,000
Prairie Creek Park 20,000
Rambling River Park Equipment 15,000
Flow Meter 25,000
Sealcoating 20,000
Park Trail 30,000
Spruce Street Access 14,073
Southeast Area Storm Sewer 2,660,000
Southeast Area Sanitary Sewer 1,015,986
Second Street Parking 57,000
Decorative Lighting - Elm Street 51,000
Decorative Lighting - Downtown 180,000
CSAH 50 Upgrade 87,000
Industrial Park ?
HRA Apartments - Clean Up ?
Kiosk 2,100
1996
Sunnyside/Fairview Drainage 66,100
7th Street Sanitary Sewer 59,200
195th Street 348,274
Pine Street ?
Pilot Knob Road 1,643,487
Ballfield Complex 850,000
Main Street Improvements 701,000
Traffic Signal - TH 50/Akin Road 172,500
Ballfield Water and Sewer 35,000
Akin Park 3rd Park 20,000
Sealcoating 20,000
Park Trail 30,000
Ash Street RR to TH 3 388,725
Ash Street Utilities 303,670
Townsedge Pond 26,885
Henderson Storm and Sanitary Sewer 995,375
•
1997
Satellite Fire Station 350,000
Public Works Facility 675,000
Walnut Street 857,561
Nelsen Hills Farm Park 20,000
Pine Street Catch Basin 20,000
Flow Meter 25,000
Sealcoating 20,000
Park Trail 30,000
Downtown Teen Park 15,000
Lift Station Modification 20,000
7th Street Storm Sewer 295,428
Water Tower 1,500,000
1998
Division Street south to Walnut Street 75,000
Maple Street - 4th to 5th (6th?) Streets 525,000
Upper 182nd Street Improvement 250,000
East Farmington - South Park 25,000
Pumper Replacement 250,000
Sealcoating 20,000
Park Trail 30,000
Lift Station Modification 20,000
AGENDA REQUEST FORM
Item No. 10e
Name: Jerry Henricks
Department: • HRA
Date: ' • May 26,' 1995
Meeting Date: June 5, 1995
Category: New Business
Subject: Joint Powers Agreement with Dakota County for New Library
Explanation:
Reference Material/Responsibilty Memo - Jerry Henricks
•
Referred To: (Name) Department
Larry Thompson Administration.
1
4;
\,\\\e.
541t
.
%/-147.,t-e-C14-)
Signature
Memo To: Mayor and City Council
Subject: Joint Powers Agreement with the County
Date: May 30,1995
Attached is a copy of the new Joint Powers Agreement For Public Library In Farmington,
Minnesota for the expanded library in Farmington. There are two sections of the
Agreement which have been modified. Section 2 , Site Acquisition and Exercise of
Power, the address has been modified to identify the new address for the library, 508
Third Street, Farmington, Minnesota. Section 3, Liability for Debts and Obligations of the
Parties, 3b, notes that the County agrees to retain a library in Farmington for 15 years.
This was requested by the HRA/City due to the financial commitment the HRA/City made
to the County. The County felt this was a reasonable request on the part of the City.
Under Section 3b, it is recommended that the City add to line 7 the following language, "
furniture and equipment..." The 7th line would read as follows the language addition;
"Library books, furniture and equipment, materials and services, establish regular hours
of.."
The recommended changes are beneficial to the City of Farmington. It assures the City
that the library will be in operation in Farmington until June 2010.
If the City Council agrees with these modifications, a motion should be passed approving
the agreement and directing the Mayor and City Clerk to execute the agreement.
If there are any questions, please feel free to contact me.
Gerald A. Henricks
HRA Executive Director
NEW LIBRARY DF / \ T
7
0. 7
JOINT POWERS AGREEMENT FOR
PUBLIC LIBRARY IN FARMINGTON, MINNESOTA
This Agreement is entered into this day of
, 1995, by and between the City of Farmington, a
Minnesota municipal corporation ("City") and the County of Dakota, a
Minnesota municipal corporation, duly organized and existing under
the Constitution and statutes of the State of Minnesota ("County") ,
each of whom constitutes a "governmental unit" pursuant to Minn.
Stat. S 471.59 .
1. Statement of Purpose and Powers to be Exercised. The City
and County acknowledge the need and desire to acquire land for
public purposes in Farmington, Minnesota, in order to facilitate the
establishment of a library to serve Farmington and the surrounding
communities and to provide for the establishment of facilities for
library purposes. The parties have statutory authority to acquire
land for public library purposes, in accordance with Minn. Stat.
Ch. 134 .
2 . Site Acquisition and Exercise of Power. The City has
undertaken at its sole cost and expense to acquire a parcel of
improved real property located at 508 Third Street, Farmington,
Minnesota, described as follows, to-wit:
All of Lots 1-5, Block 8 , TOWN OF FARMINGTON.
The City will continue to hold fee title to the subject property for
the full term of this Agreement.
It is understood and agreed that all lands contemplated herein
for use as a library site are currently in public ownership and are
exempt from payment of real property taxes.
1
The City agrees to be solely responsible for payment of all
special assessments which may be levied against the property which •
is the subject of this Agreement.
3. Liability for Debts and Obligations of the Parties. No
party shall do any act or thing, the effect of which would create a
lien or charge against the other party.
The City specifically agrees to remodel at its sole cost and
expense a library building and library site parking facility, for
use by the Dakota County Library Board, e which facility will be
completed and in operation by the end of 1995.
For and in consideration of the construction and operation of
said library facility:
a) The County agrees to occupy and use the premises for
library purposes upon completion of the remodeling, provided the
space has been completed in accordance with the plans and
specifications approved by the City Council and the County Library
Board.
b) The County agrees to provide library services in the
building for at least fifteen (15) years from the date of execution
of this Agreement, provided that the City of Farmington continues to
own, operate and maintain the land and building throughout the same
period. The County will be solely responsible for the provision of
library service including but not limited to the following: furnish
library books, materials and services, establish regular hours of
library services and pay all library staff salaries. In addition,
the County will be solely responsible for obtaining and paying for
telephone and computer services within the building.
2
c) The City agrees to maintain and operate the building and
grounds at its sole cost and expense including, but not limited to,
provision of janitorial service, trash removal, utilities including
heat, lighting and air conditioning, water and sewer, as well as
grounds service including lawn mowing, snow removal and parking lot
maintenance.
4. Care and Alterations. The County shall surrender the
premises at the termination of this Agreement or any extension
thereof ih as good condition as they were at commencement of this
Agreement, reasonable wear and tear or unavoidable casualty
excepted. -
The County shall not make- any alteration or improvements to the
premises without prior written consent of the City, and all
alterations, and improvements, except movable office furniture and
equipment, shall remain with the premises at the termination of this
Agreement and become property of the City.
5 . Source and Contribution of Funds. The City and the County
each shall budget for or obtain appropriate funds sufficient to
carry out the undertakings and responsibilities each party has
agreed to or assumes by the terms of this Agreement.
6 . Liability/Independent Contractors. For the purpose of this
Agreement, the County and the City shall be deemed independent
contractors. Any and all agents, servants, or employees of the
County or the City who are engaged in the performance of any work or
services required to be performed pursuant to this Agreement, shall
not be considered employees of the other party, and any and all
claims that may or might arise on behalf of the County or the City
3
or their agents, servants, or employees as a consequence of an act
or omission on the part of the County or the City or their agents,
servants, or employees or other persons shall in no way be the
obligation or responsibility of the other party.
7. Equal Employment Opportunity and Compliance with Applicable
Laws. The County and the City agree to comply with all federal,
state, and local laws, ordinances, rules, regulations, and executive
orders pertaining to unlawful discrimination on account of race,
color, creed, religion, national origin, sex, marital status, status
with regard to public assistance, disability or age. The county and
the City further agree to comply with all federal, state, and local
laws or ordinances, and all applicable rules, regulations, and
standards established by any agency of such governmental units,
which are now or hereafter promulgated as far as they relate to the
County and City's performance of the provisions of this Agreement.
8 . Nonassignability. Neither of the parties shall assign any
interest in this Agreement or transfer any interest in the same,
whether by subcontract or assignment, without the prior written
consent of the other parties.
9 . Amendment. Any amendment to the- provisions of this
Agreement shall be valid only after it has been reduced to writing
and signed by all parties hereto.
10 . Entire Agreement. This Agreement shall constitute the
entire agreement between the parties and shall supersede all prior
oral or written negotiations.
4
Agreement WITNESS WHEREOF, the parties have caused this to
be executed by the duly authorized officers.
APPROVED BY THE FARMINGTON CITY COUNCIL ON
APPROVED AS TO FORM BY CITY OF FARMINGTON
FARMINGTON CITY ATTORNEY
By: David Grannis By:
Its: Mayor
By:
Its: City Clerk
* * *
APPROVED BY DAKOTA COUNTY BOARD RESOLUTION NO.
Approved as to form: COUNTY OF DAKOTA
Assistant County Attorney/Date Joseph A. Harris
Board of Commissioners Chair
Approved as to execution: Date of Signature
Attest
Assistant County Attorney/Date Thomas V. Novak,
Treasurer/Auditor
Date of Signature
THIS INSTRUMENT DRAFTED BY:
Michael R. Ring, Assistant County Attorney
Dakota County Attorney' s Office
1560 West Highway 55
Hastings, MN 55033
Telephone (612) 438-4455
K/K92-'_50
5
' - . OLD LIBRARY • • •
• • AGREEMENT
THIS AGREEMENT, made and entered into this 2.(5(- day of.
\Ocl.0-4.1. , 1980, by and between the Dakota County Library
Board, hereinafter referred to as the "Library Board," and the City •
of Farmington, hereinafter referred to as the "City."
• WITNESSETH: . .
• WHEREAS, the Library Board has the legal authority to
contract for the provision of public library services pursuant to •
Minn. Stat. S134.12, Subd. 2; and •
WHEREAS, it is the mutual desire of the Library Board and. .
the City to provide community library service; and •
•
WHEREAS, the Library Board and the City desire to provide
library services to the Farmington community.in a practical and
economical manner. .
NOW, THEREFORE, in consideration of the mutual covenants
and agreements contained herein, the Library Board and the City
agree as follows: • •
1. Purpose •
It is the purpose of this Agreement to maintain, strengthen
• and improve public library service in the Farmington community through
•
a branch of the County Library System in the City.
2. Scope of Services
The City agrees to furnish the Library Board with adequate
facilities within the Farmington Municipal Building td house library .
books, materials, and other services. The City agrees to maintain •
the building and provide janitorial services and utilities, including
heat, electricity, and water, and the Library Board agrees to maintain
telephone services. In exchange for the use of the City's building, •
the Library Board agrees to furnish library books, materials and. .
services, and to establish regular hours of library service, as the •
Library Board deems appropriate, to serve the Farmington community. •
The Library Board shall pay all library staff salaries and operating
costs, and shall supply new or added book stock, equipment and • ,•:
furnishings for the branch of the Library Board in the City. The .
Library Board shall administer and operate the library. •
3. Payment for Services
The Library Board and the City are each financially respon-
•
sible for the services they have agreed to provide under this •
• Agreement. Neither party shall be obligated to reimburse the other
party for any services provided under this Agreement.
•
4. Independent Contractor '
For the purposes of this Agreement, the Library Board and
the City shall be deemed to be independent contractors. Any and •
•
all agents, servants, or employeesof the Library Board or the
City who are engaged in the performance of any work or services
required to be performed pursuant to this Agreement, shall not be
considered employees of the other party, and any and all claims ,that
may or might arise on behalf of the Library Board or the City or
their agents, servants, or employees as a consequence of an act or
omission on the part of the Library Board or the City or their
agents, servants, .or employees or other persons shall in.no way be .
the obligation or responsibility of the other party. •
5. Term •
This Agreement shall be in force and effect as of January . •
1, 1980, and shall be for a five-year term, ending December 31, 1984.
Either party may terminate this Agreement upon service of written
notice to the other party one year prior to the schedule termination
date.
6. Amendment
This Agreement shall constitute the entire Agreement
between the parties and shall supersede all prior oral or written
negotiations. Any alteration, amendment or modification of this •
Agreement shall be valid only after it is reduced to writing and •
duly signed by both parties.
7. Assignability
The Library Board and the City shall not assign or trans •
-
fer any interest in this Agreement, whether by subcontract, assign-
ment, or novation, without the prior written consent of the other •
party. .
8. Equal Employment Opportunity and Compliance with
Applicable Laws
The Library Board and the City agree to comply with all
federal, state, and local laws, ordinances, rules, regulations, and
executive orders pertaining to unlawful discrimination on account of
Pa e 2 of 3
•
race, color, creed, religion, national origin, sex, marital status,
status with regard to public assistance, disability or age. The
Library Board and the City further agree to comply with all federal,
state, and local laws or ordinances, and all applicable rules,
•
regulations, and standards established by any agency of such
governmental units, which are now or hereafter promulgated as far
as they relate to the Library Board and City's performance of the
provisions of this Agreement. •
9. The Library Board shall be responsible for establishing
and regulating the hours of service in the City Library.
IN WITNESS WHEREOF, the parties hereto have set their hands
the date herein named. •
Approved as to form: DAKOTA COUNTY LIBRARY BOARD •
Assistant County Attorney/Date By �� �at�L �Jiri� �T'/G�, •
President �-•-
Date of Signature f1 P4,1 /;0..
Approved as to execution: I
CITY OF FARMINGTON
Assistant County Attorney/Date / / .
ji
By I/� •
This instrument drafted by:, 11 9 .
Title City Administrator -
Dakota County Attorney's Office Date of Signature March 3. 1980
Dakota County Government Center
Hastings, Minnesota 55033 : .
Telephone: (612) 437-0438 •
•
•
•
•
•
C-79-259 Page 3 of 3
, OLD LIBRARY
AGREEMENT
THIS AGREEMENT, made and entered into this 2(S-t- day of
k-eb , 1980, by and between the Dakota County Library
Board, hereinafter referred to as the "Library Board, " and the City
of Farmington, hereinafter referred to as the "City. "
WITNESSETH:
WHEREAS, the Library Board has the legal authority to
contract for the provision of public library services pursuant to
Minn. Stat. §134.12, Subd. 2; and
WHEREAS, it is the mutual desire of the Library Board and .
the City to provide community library service; and
WHEREAS, the Library Board and the City desire to provide
library services to the Farmington community in a practical and
economical manner.
NOW, THEREFORE, in consideration of the mutual covenants
and agreements contained herein, the Library Board and the City
agree as follows:
•
1. Purpose
It is the purpose of this Agreement to maintain, strengthen
and improve public library service in the Farmington community through
a branch of the County Library System in the City.
2. Scope of Services
The City agrees to furnish the Library Board with adequate
facilities within the Farmington Municipal Building td house library
books, materials, and other services. The City agrees to maintain
the building and provide janitorial services and utilities, including
heat, electricity, and water, and the Library Board agrees to maintain
telephone services. In exchange for the use of the City' s building,
the Library Board agrees to furnish library books, materials and
services, and to establish regular hours of library service, as the
Library Board deems appropriate, to serve the Farmington community.
The Library Board shall pay all library staff salaries and operating
costs, and shall supply new or added book stock, equipment and
furnishings for the branch of the Library Board in the City. The
Library Board shall administer and operate the library.
3. Payment for Services
The Library Board and the City are each financially respon-
Page 1 of 3
sible for the services they have agreed to provide under this
Agreement. Neither party shall be obligated to reimburse the other
party for any services provided under this Agreement.
4. Independent Contractor
For the purposes of this Agreement, the Library Board and
the City shall be deemed to be independent contractors. Any and
all agents, servants, or employeesof the Library Board or the
City who are engaged in the performance of any work or services
required to be performed pursuant to this Agreement, shall not be
considered employees of the other party, and any and all claims that
may or might arise on behalf of the Library Board or the City or
their agents, servants, or employees as a consequence of an act or,
omission on the part of the Library Board or the City or their
agents, servants, or employees or other persons shall in no way be
the obligation or responsibility of the other party.
5. Term
This Agreement shall be in force and effect as of January
1, 1980, and shall be for a five-year term, ending December 31, 1984.
Either party may terminate this Agreement upon service of written
notice to the other party one year prior to the schedule termination
date.
6. Amendment
This Agreement shall constitute the entire Agreement
between the parties and shall supersede all prior oral or written
negotiations. Any alteration, amendment or modification of this
Agreement shall be valid only after it is reduced to writing and
duly signed by both parties. .j
7. Assignability
The Library Board and the City shall not assign or trans-
fer any interest in this Agreement, whether by subcontract, assign-
ment, or novation, without the prior written consent of the other
party.
8. Equal Employment Opportunity and Compliance with
Applicable Laws
The Library Board and the City agree to comply with all
federal, state, and local laws, ordinances, rules, regulations, and
executive orders pertaining to unlawful discrimination on account of
Page 2 of 3
race, color, creed, religion, national origin, sex, marital status,
status with regard to public assistance, disability or age. The
Library Board and the City further agree to comply with all federal,
state, and local laws or ordinances, and all applicable rules,
regulations, and standards established by any agency of such
governmental units, which are now or hereafter promulgated as far
as they relate to the Library Board and City' s performance of the
provisions of this Agreement.
9. The Library Board shall be responsible for establishing
and regulating the hours of service in the City Library.
IN WITNESS WHEREOF, the parties hereto have set their hands
the date herein named.
Approved as to form: DAKOTA COUNTY LIBRARY BOARD
Assistant County Attorney/Date By
President /--
of Signature ,/ , ,„�/2/7-
Approved as to execution:
CITY OF FARMINGTON •
Assistant County Attorney/Date
[ BY .�i/ / // we
fill"
This instrument drafted by:3hi/(
- Title City Administrator
Dakota County Attorney' s Office Date of Signature March 3 . 1980
Dakota County Government Center
Hastings, Minnesota 55033
Telephone : (612) 437-0438
is
•
C-79-259 Page 3 of 3
NEW LIBRARY F J '
�
S ,.
i ,
3-15-q�
JOINT POWERS AGREEMENT FOR
PUBLIC LIBRARY IN FARMINGTON, MINNESOTA
This Agreement is entered into this day of
, 1995, by and between the City of Farmington, a
Minnesota municipal corporation ("City") and the County of Dakota, a
Minnesota municipal corporation, duly organized and existing under
the Constitution and statutes of the State of Minnesota ("County") ,
each of whom constitutes a "governmental unit" pursuant to Minn.
Stat. § 471. 59 .
1. Statement of Purpose and Powers to be Exercised. The City
and County acknowledge the need and desire to acquire land for
public purposes in Farmington, Minnesota, in order to facilitate the
establishment of a library to serve Farmington and the surrounding
communities and to provide for the establishment of facilities for
library purposes. The parties have statutory authority to acquire
land for public library purposes, in accordance with Minn. Stat.
Ch. 134 .
2 . Site Acquisition and Exercise of Power. The City has
undertaken at its sole cost and expense to acquire a parcel of
improved real property located at 508 Third Street, Farmington,
Minnesota, described as follows, to-wit:
All of Lots 1-5, Block 8, TOWN OF FARMINGTON.
The City will continue to hold fee title to the subject property for
the full term of this Agreement.
It is understood and agreed that all lands contemplated herein
for use as a library site are currently in public ownership and are
exempt from payment of real property taxes.
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The City agrees to be solely responsible for payment of all
special assessments which may be levied against the property which
is the subject of this Agreement.
3 . Liability for Debts and Obligations of the Parties. No
party shall do any act or thing, the effect of which would create a
lien or charge against the other party.
The City specifically agrees to remodel at its sole cost and
expense a library building and library site parking facility, for
use by the Dakota County Library Board, 4,which facility will be
completed and in operation by the end of 1995.
For and in consideration of the construction and operation of
said library facility: •
a) The County agrees to occupy and use the premises for
library purposes upon completion of the remodeling, provided the
space has been completed in accordance with the plans and
specifications approved by the City Council and the County Library
Board.
b) The County agrees to provide library services in the
building for at least fifteen (15) years from the date of execution
of this Agreement, provided that the City of Farmington continues to
own, operate and maintain the land and building throughout the same
period. The County will be solely responsible for the provision of
library service including but not limited to the following: furnish
library books, materials and services, establish regular hours of
library services and pay all library staff salaries. In addition,
the County will be solely responsible for obtaining and paying for
telephone and computer services within the building.
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c) The City agrees to maintain and operate the building and
grounds at its sole cost and expense including, but not limited to,
provision of janitorial service, trash removal, utilities including
heat, lighting and air conditioning, water and sewer, as well as
grounds service including lawn mowing, snow removal and parking lot
maintenance.
4. Care and Alterations. The County shall surrender the
premises at the termination of this Agreement or any extension
thereof in as good condition as they were at commencement of this
Agreement, reasonable wear and tear or unavoidable casualty
excepted.
The County shall not make any alteration or improvements to the
premises without prior written consent of the City, and all
alterations, and improvements, except movable office furniture and
equipment, shall remain with the premises at the termination of this
Agreement and become property of the City.
5. Source and Contribution of Funds. The City and the County
each shall budget for or obtain appropriate funds sufficient to
carry,, out the undertakings and responsibilities each party has
agreed to or assumes by the terms of this Agreement.
6. Liability/Independent Contractors. For the purpose of this
Agreement, the County and the City shall be deemed independent
contractors. Any and all agents, servants, or employees of the
County or the City who are engaged in the performance of any work or
services required to be performed pursuant to this Agreement, shall
not be considered employees of the other party, and any and all
claims that may or might arise on behalf of the County or the City
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or their agents, servants, or employees as a consequence of an act
or omission on the part of the County or the City or their agents,
servants, or employees or other persons shall in no way be the
obligation or responsibility of the other party.
7 . Equal Employment Opportunity and Compliance with Applicable
Laws. The County and the City agree to comply with all federal,
state, and local laws, ordinances, rules, regulations, and executive
orders pertaining to unlawful discrimination on account of race,
color, creed, religion, national origin, sex, marital status, status
with regard to public assistance, disability or age. The county and
the City further agree to comply with all federal, state, and local
laws or ordinances, and all. applicable rules, regulations, and
standards established by any agency of such governmental units,
which are now or hereafter promulgated as far as they relate to the
County and City's performance of the provisions of this Agreement.
8. Nonassignability. Neither of the parties shall assign any
interest in this Agreement or transfer any interest in the same,
whether by subcontract or assignment, without the prior written
consent of the other parties.
9 . Amendment. Any amendment to the provisions of this
Agreement shall be valid only after it has been reduced to writing
and signed by all parties hereto.
10. Entire Agreement. This Agreement shall constitute the
entire agreement between the parties and shall supersede all prior
oral or written negotiations.
4
441
IN WITNESS WHEREOF, the parties have caused this Agreement to
be executed by the duly authorized officers.
APPROVED BY THE FARMINGTON CITY COUNCIL ON
APPROVED AS TO FORM BY CITY OF FARMINGTON
FARMINGTON CITY ATTORNEY
By: David Grannis By:
Its: Mayor
ac'
By:
Its: City Clerk
APPROVED BY DAKOTA COUNTY BOARD RESOLUTION NO.
Approved as to form: COUNTY OF DAKOTA
Assistant County Attorney/Date Joseph A. Harris
Board of Commissioners Chair
Approved as to execution: Date of Signature
Attest
Assistant County Attorney/Date Thomas V. Novak,
Treasurer/Auditor
Date of Signature
THIS INSTRUMENT DRAFTED BY:
Michael R. Ring, Assistant County Attorney
Dakota County Attorney's Office
1560 West Highway 55
Hastings, MN 55033
Telephone (612) 438-4455
K/K92-250
5
A
AGENDA REQUEST FORM
Item No. Ila
Name: Larry Thompson � " Utiz— A.1517797
rz/vy
Department: Administration
Date: May 8 , 1995 LA
FtlgMeeting Date: June 5, 1995 AP
Category: Miscellaneous
Subject: Discuss Discontinuing Private Brush Removal Service
Explanation: Self Explanatory
Reference MateriaUResponsibilty Memo - Larry Thompson
Referred To: (Name) Department
Larry Thompson Administration
Karen Finstuen Administration
Wayne Henneke Finance
Tom Kaldunski Public Works
Jim Bell Parks and Recreation
Charlie Tooker Forestry
177:14:1,.
Signature
Memo to: Mayor and Council
Subject: Brush/Tree Chipping Service
Date: May 8, 1995
Staff recently met to review the City's Forestry Service,and clarify some of the most
common questions regarding the service. I have attached a follow up memo which
covers some of the issues which were discussed. Please note that item#2 is an issue
which should be addressed and reaffirmed by the City Council. Presently,the City will
chip and collect brush,tree trimmings,etc.which result from persons doing yard work on
their private property. The City charges a fee for this service based on time and volume
of brush. Upon review of this policy,it is recommended that the City discontinue this
service. 'While this service generally receives favorable response from residents, it is a
service that is offered by several firms specializing in brush or tree removal. A list of
area contractors will be given to persons requesting this service from the City.
This matter will be placed on the June 5, 1995 Council meeting for discussion.
,,,, i
any' hompson
City Administrator
ljt
cc: Jim Bell, Karen Finstuen, Tom Kaldunski, Charlie Tooker, Sue Miller, Don
Hayes, Jerry Bauer, Benno Klotz
• A
Memo to: Jim Bell,Karen Finstuen,Tom Kaldunski,Charlie Tooker,Sue Miller,
Don Hayes,Jerry Bauer,Benno Klotz
Subject: Boulevard Trees-Follow Up
Date: May 8, 1995
This memo serves as a follow up to the meeting this morning. The following items were discussed along
with the following recommendations or directives:
1. Chipper-Due to safety concerns,the chipper is not to be used until there is some documentation
from OSHA stating that it meets safety standards. This includes loaning it to other cities. A chipper will
be placed in the 1996 Budget for consideration. In the mean time,the City should rent a chipper when
needed. Jim should prepare a budget adjustment under equipment rental if necessary.
2. Brush Pickup-I will recommend that the Council discontinue collection of brush resulting from
pruning or removal of trees or brush by residents. The City will only pick up brush which results from
pruning or tree removal by Donny and his crew or the City Contractor. All brush shall be removed from
City boulevards or areas adjacent to alleys by 10/31 of each year. City employees who notice piles of
brush should contact Charlie so he can notify the owners accordingly. Jim should prepare a list of area
contractors for Sue,Mary,Jeanne,or Lena,so that they can suggest a contractor if someone needs brush
removed.
3. Trimming-The City will only trim trees within the City right of way. Affected residents will be
notified by a door"hanger"which is to be prepared by Charlie. Persons requesting that their boulevard
trees be trimmed should be referred to Charlie.
4. Tree removal-Boulevard trees are only to be removed by City employees,its contractor,or
upon issuance of a permit by Charlie. The City will remove boulevard stumps. The removal of a tree does
not necessarily mean a tree will be planted in its place.
5. Storm Damage-If a downed tree is blocking a street,Jerry,or whoever is on call in the Street and
Utility Department should be notified,and shall either put up barricades,or if the tree is posing a safety
hazard,shall have the tree pushed off the right of way. If the downed tree is a boulevard tree,the Forester
or his designee shall be notified as soon as practical(at the start of the next work day if it occurs in the
evening or early morning)of the downed tree. Donny or the City Contractor shall remove the tree as soon
as time allows. I would leave it up to Jerry's discretion in immediately removing the tree if the downed
tree is posing any special problems,such as blocking a driveway.
6. Mailer-Charlie should prepare mailer for the next quarterly billing(or article for the newsletter)
outlining the City's tree program,rules and regulations. I feel it is especially important that owners be
made aware of the seriousness of -moving boulevard trees without a City permit.
7/1
rry o • •n
ity As t ' ' trator
ljt
cc: Mayor and Council
Dan Siebenaler
file