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HomeMy WebLinkAbout07.05.95 Council Packet AGENDA COUNCIL MEETING REGULAR JULY 5, 1995 7:00 P.M. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. APPROVE AGENDA 4. CITIZENS COMMENTS (5 minute limit per person for items not on agenda) 5. CONSENT AGENDA (All items approved in 1 motion unless anyone wishes an item removed for discussion) a. Approve Minutes - 6/19 (Regular) ; 6/26 (Special) b. Approve Change Order #3 - Prairie Waterway c. Approve Payment #4 - Southeast Area Storm Sewer (Prairie Waterway) d. Approve Payment #1 - Southeast Area Trunk Sanitary Sewer e. Approve Capital Outlay Request - Laser Printer - Engineering Pull f. Approv - Paymentrn •ei-re-f±na} -epost---Sump--Ptim -�rrspe-cites ---Plzrase-I33 Pull g. Apgrove--Htcdefet Acl-j-ttst-frterit--Frr i-ree -C-©x z e -Hega-ir- h. Approve Extension of Award Date - Prairie Waterway Phase II i. Approve Agreement for Recycling Services j . Retroactively Approve Gaming License - B&B Pizza k. Approve Repair to Gravel Surface of Flagstaff Avenue 1 . Approve Capital Improvement Purchase - Radar Unit for Police Department m. Approve Hiring Process for Police Officer n. Approve Hiring of Permanent Part Time Senior Center Coordinator o. Approve Payment of the Bills 6. PUBLIC HEARINGS/AWARD OF CONTRACTS a. 7 :30 P.M. - TIF District #9 7. PETITIONS, REQUESTS AND COMMUNICATIONS a. Appointment to Planning Commission Vacancy 8. ORDINANCES AND RESOLUTIONS a. Adopt Resolution Approving Plans and Specifications/Advertisement for Bids - Spruce Street Access and Budget Mart Sewer Project b. Adopt Resolution Approving Right of Entry Agreement for Construction of Southeast Area Storm Sewer Project 9. UNFINISHED BUSINESS a. Discuss Bill Terpening' s Sanitary Sewer Service - Pine Knoll Project 10. NEW BUSINESS a. Approve Update of Storm Water Management Plan b. Discuss Ponding at 195th Street and TroyHill/Fair Hills 11. MISCELLANEOUS 12. REPORTS FROM COMMISSIONS, COMMITTEES, COUNCILMEMBERS 13 . UPCOMING MEETINGS 14. ADD ON 15. EXECUTIVE SESSION a. Discuss Annexation Issues 16. ADJOURN AGENDA REQUEST FORM . Item No. 5b • Name: Torn Kaldunski Department: 'Public Works • Date: ' June 23 . 1995 Meeting Date: July 5 . 199 5 . Category: Consent Subject: A• -rove Chan•e Order - • • ' - • - - • - ' - . - -rway Explanation: • Reference Material Responsibilty • Change Order - Jay Kennedy Referred To:.(Name) Department Larry Thompson Administration • Wayne Henneke Finance Tom Kalduneki Puhl ;r Wnrka • Jay Kennedy Public Woi-ks • • Signature CHANGE ORDER • DATE: . 6/29/95 • • LOCATION: Farmington, MN - • PROJECT: Southeast Area Storm Sewer;A Prairie Waterway' • ' , • • - • PROJECT NO.: - •• • 93-14 . .• • CONTRACTOR: ' Enebak Construction Company . P.O. Box 458, Northfield, MN 55057 • : - • CHANGE ORDER NO.: - 3 . - • • ' • DESCRIPTION OF WORK • ' . - • - :This change order is provides for the following: . 1. Realignment of the storm line from Henderson to the drainage ditch. . . • 2. Upsizing of the storm manholes to allow for the 36"RCP. - . • - ' 3. The addition of 4"stubouts to allow for connection of exisitng sump pump lines. _ Change Order Item • . Deduct • ni - Quantity S/Unit Total 6"PEP Drain Tile If • 300 • $ • 1.20 . $ 360.00- . Catch Basin Manhole (4' Diameter) ea 1 $ 1,167.25 . $ 1,167.25 Catch Basin Manhole w/sump (5' dia) . - ea 2 - $ - 1,826.65' $ 3,653.30 Total Deduct $ 5,180.55 Add - ni - -Quantity S/Unit • Total 36" RCP Storm Sewer, Class 3 If - • 166 . `$ 75.08 $ 12,463.28 Catch Basin Manhole (6'diameter) each 2 $ 3,100.00 $ 6,200.00 • Catch Basin Manhole (7'diameter) . each 2 - $ • 3,500.00 $ 7,000.00 Junction Manhole (7'diameter). • • each - • 1 - . $ 3,500.00 $ 3,500.00 8" PEP Drain Tile If . 450 $ ' 10.00 $ 4,500.00. . 4" PVC Sump Pump Line If 50 $ 8.00 $ 400.00. Total Add • • • •• $ 34,063.28 • Summary .• • Deduct $ 5,180.55 • • • Add - $ 34,063.28 . . . Original Contract - .$ 1,376,560.43 ' • • . - • • Previous Change Order • $ 1,837.50 . . • Revised Contract Amount $ 1,407,280.66 d:tprojects\searea\stmsewerkoider.xls • By: JWK Date:6/29195 - • This Change Order Approved by: • • • Thomas J. Kald Enebak Constru • Mayor,City of F . . City Administrat • • • • • • . • • • , • • • • • • • d:\projects\se a re a\stmsewer\co rder.xls By: JWK Date:6/29/95 • MEMO TO: MAYOR AND COUNCIL SUBJECT: PROJECT 93-14, S.E. AREA STORM SEWER DATE: JUNE 29, 1995 Attached you will find change order #3 for the above referenced project. This change order is necessary due to the re-alignment of the channel between the pond at Spruce Street and the Hendersen Addition. This channel was shifted to correspond with the proposed alignment of Hickory Street in the East Farmington P.U.D. in accordance with the easement granted by Sienna Corp. A map is attached. The net cost of this change order is $28,882.98. This is within the contingency funds established for the project. The storm sewer and inlets being added will help collect the sump pump dis- charges that occur along the rear lot lines. Eventually, drain tiles will be extended for the sump discharges, tentatively scheduled for 1996. It is my recommendation that the City Council approve change order #3. Thomas J. Kaldunski, P.E. Director of Public Works/City Engineer TJK/11 cc: file Larry Thompson Wayne Henneke TJK Jay Kennedy • Q p O � , O '~ 3 V U I I Z, • t (J7 m +- 0 I1 - ., 0 z = �- co ' ....1 z co � )547 Z w-CD I it I I 0- C`/1 x N .. Ce 3 0 2 10,4- t. 11.1 I., �.• • a e e • %..., to: 5 -7. 7- t*.— "c",)%-* -4 • -- —- ------ t i' ,Et =� i li 0 I, ." ,__d ..1 t. it) iak4 _ • coit . . I ...' , --- -- q ;I •r q • e• l'2 �� ft R i Z 1 O =rI C a>< 9 i II • , j / . S1A 1— w J : 'yin.. + i 1 I\\ 1 Wj P-) ' F r � rr7r7-riTTT r7771• 'ii±i-a;m7-7 yT T-I- 7-r i i i 7-r i i i TT-771 T j, , IIIIIII/' // 'T / //, II I , //// // /////,of Pf7'7/, , 144/;' f ' L&/77,';' :r/ ,� i, , , , , , , , , , , , - ,/ , ,% , ,r, , , , ,,,,,,,,, , , , , , , , , , , , , , , , , , , 1 Li-LJ-111_L1_L _L...,-LJ L LLJ L1111-LJ enr. a.• • is k..) 1 1N 1 °� _ ; 1Q_ (r33 1 al "/ ' U L. • ( a .. i1,//V///li(Y V4 __ `- lin :- :VI , i /4Ro CI' M Q-.4. �I ////,/,11� N3, ,",1,1111.0 1_____ (� II,,�'�/,IIS K U ✓� it,, , , , Al -4"t/ ', 1 , i�1 c_- ,\f\ II/ /,/i/.1 Nc• , 11 ,/, ;/1:1 • , . L' , 11 II / . I . � 11 AGENDA REQUEST FORM Item No. 5i Tom Kaldunski ! Name: Department: Public Works �� / Date: June 23, 1995 7 h� Y Meeting Date: July 5 , 1995 % J v l Category: Consent ✓ I)/ Subject: Approve Agreement for Recycling Servic Explanation: Reference Material/Responsibilty Memo/Agreement - Tom Kaldunski Referred To: (Name) Department Larry Thompson Administration Wayne Henneke Finance Tom Kaldunski Public Works Lena Larson Public Works Ben Klotz Public Works /-411(citi Signature MEMO TO: MAYOR AND COUNCIL SUBJECT: AGREEMENT FOR RECYCLING SERVICES DATE: JUNE 29, 1995 Attached is the agreement between the City of Farmington and Dick's/Lakeville Sanitation for recycling collections. It is my recommendation that the City Council approve this agreement and direct the Mayor and Administrator to execute the document. Thomas J. Kaldunski, P.E. Director of Public Works/City Engineer TJK/11 cc: file Larry Thompson Wayne Henneke TJK Benno Klotz Lena Larson Dave Grannis JUN-29-95 THU 11:21 GRANNIS LAW OFFICE FAX Na 6124552359 P. 02 AGREEMENT THIS AGREEMENT made and entered into this day of , 1995, by and between the City of Farmington, a Minnesota municipal corporation (hereinafter "City") , and Dick's Sanitation Service, Inc. , a Minnesota corporation (hereinafter "Contractor") . I. Basic Transaction. The City proposes to continue its curbside and roadside pickup for recycled materials and special collection for bulk mixed solid waste (hereinafter "bulk collection") within the City of Farmington at all locations presently being served by the City's solid waste service, including the following locations: single family dwellings (1 - 4 units) , 5 - 8 unit apartments and townhouses, 9 and any larger unit apartment, townhouses, condominiums, and all City owned and operated buildings. II. Definitions. 2.1 "Recyclable Materials" means newsprint including all newspaper materials and inserts, glass, aluminum, oil, batteries, steel and "tin" cans, uncoated corrugated cardboard, plastics, and magazines, catalogs, and glossies, and all other materials mutually agreed to by the City and Contractor. 2 .2 "Recycling Collection" means the picking up of all recyclable materials accumulated in containers at the curb of the following locations within the City of Farmington: all single family. dwellings (1 - 4 units) , all 5 8 unit apartments andtownhouses, all 9 or more unit apartments, townhouses, or condominiums, and all City owned and operated buildings (all of these locations are limited to solely those locations presently being served by the City's solid waste service) and the transporting of the recyclable materials to a site where they can be processed for the marketplace as determined by the Contractor which is acceptable to City. III. Scope of Services. 3 .1 The Contractor shall collect all recyclable materials in the City of Farmington once each weer during t the duration of this Agreement. The Contractor's routes for collection shall conform to the City's solid waste collection schedule, including hours of operation, days and 5th Draft JUN-29-95 THU 11:21 GRANNIS LAW OFFICE FAX NO. 6124552359 P. 03 • holidays. The City's routes and solid waste collection schedule shall be furnished to Contractor. 3 . 2 The Contractor shall make the bulk collection utilizing three cubic yard and/or six cubic yard drop-off containers. City residents utilizing the bulk collection services will be allowed to deposit mixed municipal solid waste in accordance with State and local regulations. The Contractor is required to receive requests for this service until 12:00 p.m. (noon) on Monday of each week. Once it receives the request, Contractor shall be required to provide a drop-off container to the location requiring service. Bulk collection must be scheduled by 3 :30 p.m. on Tuesday following the request. This service is only required to be provided to those locations specifically referenced in Paragraph I. above. 3.3 The term of this Agreement shall be for a period of one year commencing October 1, 1995, through September 30, 1996. All collections shall begin October 1, 1995. Prior to October 1, 1995, City shall cooperate with Contractor in familiarizing it with the routes and assist in necessary training. City shall have the option of extending this Agreement for two additional one year option periods on the same terms and conditions, except for the payment terms specified in pargarph VIII. Notice to exercise the first option shall be given in writing to Contractor on or before August 1, 1996. If the first option is exercised, notice to exercise the second option shall be given in writing to Contractor on or before August 1, 1997. IV. Preparation for Collection. 4. 1 The Contractor shall provide educational materials to all residents serviced by this Agreement to include but not be limited to the following: A. Information relating to change from the City to Contractor; • B. New customer packets; C. Notification if recyclables are not prepared properly; and D. Any recycling changes 4.2 All occupants of the residential properties or dwelling units serviced by this Agreement shall separate and place recyclable materials in paper bags, cardboard boxes, -2- Or JUN-29-95 THU 11:22 GRANNIS LAW OFFICE FAX NO. 6124552359 P. 04 or bundles, as instructed. If improperly packaged a notice will be left, but recyclables taken unless flagrantly in violation of packaging instructions. The City will be notified of the address if flagrant violation is occurring. 4 .3 Containers shall be placed upon the boulevard area of the street for collection. Containers shall be placed for collection by 7:00 A.M. on the scheduled day of collection. 4.4 All recyclable materials placed for collection shall be owned by and the responsibility of the occupants of the residential properties until they are handled by the Contractor. Upon handling the recyclable materials by the Contractor, the recyclable materials with the exception of the containers which are reusable become the property and responsibility of the Contractor. V. Contractor's Equipment Purchases. 5.1 Contractor agrees to buy from City, and City agrees to sell to Contractor a 1990 International Chassis and Cab with Recycling Body ("Truck") for the amount of $16,500.00. This Truck is being sold "as is" with no express or implied representation of warranties by City as to physical condition, quality of construction, workmanship, or fitness for any particular purpose. The closing on this 1 take lace on or befor s "3.5, 199 . ayument she l-b cash or cer d_ehec ontractor sha ession of the Truck immediately following closing. 5.2 Contractor agrees to buy from City, and City agrees to sell to Contractor 64 used 90-gallon containers ("Containers") for the amount of $30.00 per container, or total sale price of $1,920.00. These Containers are being sold "as is" with no express or implied representation of warranties by City as to physical condition, quality of construction, workmanship, or fitness for any particular pu •• - .131 r� .+,•n this sale shall take place on or be e August 15, Payment shall be by cash or certifi. _ • Contractor shall have possession of the Containers immediately following closing. VI. Contractor's Equipment Requirements for Vehicles Used to Provide Services. • 6.1 All vehicles must be maintained in proper working condition and available for inspection by the City or County. 6. 2 Vehicles shall be equipped with warning flashers, -3 JUN-29-95 THU 11:23 GRANNIS LAW OFFICE FAX Na 6124552359 P: 05 backup alarms, a broom and shovel for spills, and the Contractor's name and phone number prominently displayed on both sides of the vehicle. No spilled or droppedmaterials shall be left without clean-up. 6.3 Vehicles must be designated for recyclable collections only. All such vehicles must be clearly signed on both sides of the vehicle as recycling collection vehicles. 6 .4 Vehicles at all times must be maintained in good operating condition, comply with all state inspection requirements, and kept neat in appearance. Generally this shall mean the vehicles are washed and painted on a regular basis. The vehicles and receptacles shall be kept clean and as free from all offensive odors as possible and shall not be allowed to stand in any street, alley, or any other place longer than is reasonably necessary to collect recyclable materials. If the City deems it necessary the Contractor shall thoroughly disinfect any vehicle before it is used for any further weekly collections. 6.5 In the event that a vehicle other than the type specified in this Agreement is to be used, the Contractor is required to notify the . City and obtain written approval` for the use of the vehicle. The notification must be given thirty (30) days in advance, in writing to the City Public Works Director. 6 .6 Equipment operators must meet all Federal, state, County, and local licenses and operation requirements. VII. Contractor' s Operation Requirements. 7.1 The Contractor must obtain all pertinent licenses from the County and City. 7.2 The Contractor shall maintain an office with continuous supervision for accepting complaints and customer calls. This office shall be maintained during the hours between 8:00 A.M. and 4:30 P.M. , Monday through Friday, except official holidays. The address and telephone number of such office and any changes therein shall be given to the City in writing. The address of the office as of the execution of this Agreement is: P.O. Box 769, Lakeville, Minnesota. The telephone number is; (612) 469-5161. 7.3 Complaints on service will be, taken and collecte9 by the City. The City shall notify the Contractor of all complaints it receives. The Contractor is responsible for all corrective actions. The Contractor shall answer all complaints courteously and promptly. -4- UP JUN-29-95 THU 11:24 GRANNIS LAW OFFICE FAX Na 6124552359 P. 06 7.4 The City shall provide and own the containers for recycling. 7.5 The Contractor shall have proprietary rights to all recyclable materials covered by this Agreement, subject to City being reimbursed by Contractor for fifty percent (50%) of the revenue received from sale of recyclables. Contractor shall reimburse the City by the last day of the month following the sale of any recyclables. Contractor shall provide the City monthly with documentation on the sale of recyclables. 7.6 Recyclable material shall be disposed as follows: A. Aluminum cans, food cans, glass; plastic bottles, newspaper, magazines, corrugated, office paper, junk mail, and contamination shall be disposed of at Recycle Minnesota Resources, 2785 - 160th Street West, Rosemount, Minnesota 55068; B. waste oil shall be disposed of at Edel Oil Company, 7721 Albany Avenue, Northfield, Minnesota 55057; C. Auto batteries shall be disposed of at Landfill Recovery Systems, 24335 Chippendale Avenue, Farmington, Minnesota 55024; and D. Household batteries shall be disposed of at Recycle Minnesota Resources, 1705 Highway 13 East, Burnsville, Minnesota 55337. E. Any residual recyclable materials or mixed municipal solid waste shall be disposed of at an environmentally superior facility approved by the City Public Works Director. The location of disposal of any materials may be changed upon approval by the City Public Works Director. VIII. Payment Terms 8 .1 The City shall compensate the Contractor for the collection of recyclable materials on a monthly basis as follows: A. r First Year $2.05 per unit Second Year (First Option) $2.10 per unit Third Year (Second Option) $2.10 per unit -5- 11 JUN-29-95 THU 11:24 GRAMINIS LAW OFFICE FAX NO. 6124552359 P. 07 F , S. APARTMENTS, TOWNHOUSES, CONDOMINIUMS (5-8 • Units) First Year $2.05 per unit Second Year (First Option) $2 .05 per unit Third Year (Second Option) $2 .05 per unit C. APARTMENTS, TOWNHOUSES, UONDOMI XUMSS (9 or More Units) First Year $1.45 per unit Second Year (First Option) $1.45 per unit Third Year (Second Option) $1.45 per unit D. ALL CITY OWNED AND OPERATED BUILDINGS First Year $66.67 Second Year (First Option) $70.00 Third Year (Second Option) $73 .34 New customers added to the service will be prorated on the basis of 4 .3 weeks in a month. Payment will be made monthly within thirty (30) days of • receipt of Contractor's statement provided all monthly reporting requirements are current. 8.2 The City shall compensate the Contractor for the bulk collection on a monthly basis as follows: First Year $10.00 per cubic yd. Second Year (First Option) $10.00 per cubic yd. Third Year (Second Option) $10.00 per cubic yd, Contractor shall provide a detailed list of the locations and amounts of municipal solid waste collection with its invoices. Payment will be made monthly within thirty (30) days of receipt of Contractor's statement provided all monthly reporting requirements are current. IX. Reporting Requiromants. 9.1 The Contractor shall provide certified weight receipts for all collected materials in a month within thirty (30) days of the end of that month. If the recyclable material is not weighed individually, the r Contractor must indicate the procedure that will determine individual material breakdown. -6- JUN-29-95 THU 11:25 GRANNIS LAW OFFICE FAX Na 6124552359 P, 08 9.2 The Contractor shall report, by individual material and amounts, where materials are delivered for recycling. If the Contractor delivers to a broker only, then the Contractor shall report what end market the broker used. Summaries by brokers and end markets must be provided within thirty (30) days of the end of the previous month. If the collected materials are stored for a period of more than thirty (30) days, the amounts of materials, by type and location, must be reported to the City. X. Access to all Records. 10 .1 The Contractor shall provide access to the City, Dakota County, or any of their duly authorized representatives to review any books, documents, papers, and records of this Agreement which are directly pertinent to this Agreement and necessary for purposes of an audit. XI. Insurance Requirements for Contractor. 11 .1 Comprehensive general liability insurance insuring against liability imposed by law for bodily injury or death, in the sum of not less than $1, 000,000.00 for each occurrence, and against liability for property damage of not less than $50,000.00 for each occurrence will be required. Also, the Contractor shall have an umbrella insurance policy providing $2, 000,000.00 additional coverage for liability and property damage. The Contractor .shall provide the City with a copy of proof of insurance prior to the first collection day. 11.2 The Contractor must obtain worker's compensation insurance and employer's liability insurance as required by law. The Contractor shall provide the City with a copy of proof of insurance prior to the first collection day. 11 .3 Motor vehicle liability and property damage insurance, including coverage for non-owned and hired vehicles, is required in the amounts designated in section 10.1 above. The Contractor shall provide the City with a copy of proof of insurance prior to the first collection day. 11.4 The City shall be named as an additional insured in all of the Contractor's insurance policies for coverage specified in this Agreement. All policies shall provide that the coverage may not be terminated or changed by the insurer except upon 30 days' written notice to the City Administrator. -7- JUN-29-95 THU 11:26 GRANNIS LAW OFFICE FAX NO, 6124552359 P, 09 R 11.5 None of the insurance polices shall contain any provisions for exclusions from liability other than those provisions for exclusion from liability which form part of the standard basic unamended and unendorsed form of a policy, except that no exclusion shall be permitted if it conflicts with a coverage expressly required in this Agreement, and in addition, no policy shall contain any exclusion from bodily injury to, or sickness, disease, or death of any coverage under the contractual liability endorsement of the liability of the contractor under this Agreement. Compliance by the Contractor with the foregoing requirements to carry insurance and furnish certificates shall not relieve the Contractor from liability assumed under any provisions of this Agreement. XII. Letter of Credit 12.1 To guarantee compliance with the terms of this Agreement, Contractor shall furnish City with an irrevocable letter of credit, acceptable to the City Administrator, from a bank (security) for $62,057.00. The bank and form of security shall be subject to the approval of the City Administrator. The security shall be for a period ending November 15, 1996. The term of the security may be extended from time to time if the extension is furnished to the City Administrator at least forty-five (45) days prior to the stated expiration date of the security. The City may draw down the security, without prior notice, for any violation of this Agreement . XIII. Indemnification 13 .1 The Contractor shall indemnify and hold harmless the City and its officers, agents, and employees from and against all claims, damages, losses, or expenses, including attorney fees, for which it may be held liable, arising out of in whole in or in part from the Contractor's work on behalf of the City. XIV. Termination 14.1 The City shall have the right to terminate this Agreement in the event of any breach thereof by the Contractor. The City's right to terminate shall not be deemed to waived due to a continuing breach by the Contractor which is not followed by prompt termination. This Agreement shall terminate, and neither party nor the officers of the city shall be liable for further performanrce after such termination, if it shall become invalid by reason of any present or future law other than by ordinance of the city. -a- JUN-29=95 THU 11:26 GRANNIS LAW OFFICE FAX NO. 6124552359 P. 10 14.2 upon failure of the Contractor to fulfill any of the provisions of this Agreement, the City Administrator may hire such persons, or assign City employees and equipment, as may be necessary, to do such work and the cost and expense thereof may be charged and deducted from monies due the Contractor, collected from the Contractor, or collected from the Contractor's bond. XV. Penalties 15.1 Failure by the Contractor to conform with any provision of this Agreement may result in the termination of this Agreement and/or cash, claims by the City for damages. The City shall inform the Contractor of such failure in writing and the Contractor shall have 30 days from the date of notice to correct such failure before any penalty maybe invoked. 15.2 In the event of such failure, the Contractor agrees to pay, in addition to the actual damages sustained by the City as a result thereof, the reasonable attorney's fees incurred by the City in pursuing any of its rights under this Agreement and an amount equal to ten percent (10%) of the actual damages. 15 .3 Failure by the Contractor to pick up recyclable materials within 24 hours which were set out to be picked up on the correct date and time shall result in a charge of $50.00 for each such missed pickup. Such charges may be deducted from the monthly fees owed the Contractor for services. XVI. Non-Discriminatory Practices 16 .1 Contractor shall comply with all laws and regulations relating to discrimination. XVII. Successors and Assigns 17.1 The Contractor binds itself jointly and severally, its successors, executors, administrators, and assigns to the City in respect to all covenants of this Agreement, except that the Contractor shall not assign or transfer any part of its interest in this Agreement or sublet as a whole nor shall the Contractor assign any monies due, or to become due, without the City's written consent. xvixl. Entire Agreement t 18.1 This Agreement embodies the entire Agreement between the parties including all prior understandings and -9- JUN-29-95 THU 11:27 GRANNIS LAW OFFICE FAX NO. 6124552359 P. 11 ry . . agreement and may not be modified except in writing and signed by all the parties. IN WITNESS WHEREOF, this Agreement is executed as of the day and year first above written. City of Farmington By: Eugene "Babe" Kuchera, Its Mayor By: Larry Thompson Its City Administrator/clerk Dick' s Sanitation Service, Inc. By: Richard Clemmer Its President STATE OF MINNESOTA ) ) ss. COUNTY OF DAKOTA ) The foregoing instrument was acknowledged before me this day of , 1995 by Eugene "Babe" Kuchera, Mayor, and by Larry Thompson, City Administrator, of the city of Farmington, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by the City Council . Notary Public , • -10- .. JUN-29-95 THU 11:28 GRANNIS, LAW OFFICE FAX NO, 6124552359 P. 12 • STATE OP MINNESOTA ) ) ss. COUNTY OF DAKOTA ) The foregoing instrument was acknowledged before me this day of , 1995 by •Richard Clemmer, President of Dick's Sanitatibn Service, Inc. , a Minnesota corporation, on behalf of the corporation. Notary Public -11- S Memo to: Mayor$z Council Date July 5, 1995 Re Council item SI, Approve Agreement for Recycling Services It is recommended to approve the Agreement for Recycling Services contingent upon a plan addressing the employees presently working in the Solid Waste Department. Staff has been working with Karen Olsen,Labor Relations Associates regarding the labor relations side of the implementation of contracting out recycling services. Recommendations regarding the personnel issues will be made at the next Council Meeting. 1116 Wayne . Henne e Finance Director c.c. Larry Thompson, City Administrator Tom Kaldunski, Public Works Director Benno Klotz,Solid Waste Supervisor Lena Larson, Public Works Administrative Asst. file f AGENDA REQUEST FORM Item No. 5k Name: Tom Kaldunski 0142'2 Department: Public WorksD UC` 10* Date: June 23 , 1995 4,,oI P Meeting Date: July 5, 1995 p—cY Category: Consent Subject: Approve Repairs on Flagstaff Avenue - Gravel Surface Explanation: A projected cost for repair of the gravel surface of Flagstaff Avenue is $35, 000 . Thp Rod and BriagP Fhn1 will provide the extra funds . Reference Material/Responsibilty Memo - Tom Kaldunski Financial Analysis - Wayne Henneke Referred To: (Name) Department Larry Thompson Administration Wayne Henneke Finance Tom Kaldunski Public Works Jay Kennedy Public Works Jerry Bauer Public Works Signature MEMO TO: MAYOR AND COUNCIL SUBJECT: REPAIRS ON FLAGSTAFF AVENUE DATE: JUNE 28, 1995 This spring a large segment of Flagstaff Avenue was in very rough condition. Numerous complaints were received. The roadway was being affected by frost boils which create soft spots in the driving lanes. The Public Works Department worked at keeping the road in a passable state. It is time to implement repairs to Flagstaff Avenue, mainly between 200th Street and 212th Street. It is my recommendation that these repairs be done utilizing a geotextile fabric with 6"-8" aggregate surfacing on top. This technique has been utilized successfully on other gravel roads in the City. Currently, the Department budget has $9,000.00 available to do these repairs ($5,000 in Class 5 and $4,000.00 in road maintenance). The Department has been planning to do it's annual repairs with these funds, however, the portions of Flagstaff Avenue that are in dire need of repair will require more funding. The estimated cost of the repairs is $35,000.00. It is proposed to utilize $26,000.00 from the Road and Bridge Fund to allow the Public Works Department to complete all of the needed repairs. Wayne Henneke has reviewed this request. The funding is available. It is my recommendation that the City Council approve the funding of$35,000.00 of repairs to Flagstaff Avenue as outlined in this memo. f- // . Thomas J. Kaldunski, P.E. Director of Public Works/City Engineer TJK/11 t cc: file Larry Thompson Wayne Henneke TJK Jerry Bauer Jay Kennedy 1,•. 1 A I 1 1 I )1 L.,_,, 021 AINIIII 1 i 11 I , '-- --- > Cl.-- Nh 0 r , 0- 0) —§ —I co 5 0 8— —r i> > m 1 I 1.1--- — 01-—' 1 > I t': r . ....._ , r < I ,:r r 0 ,\ Cl) , , \' 0 \ 11 9—. \\ 9 4\_ A : _ ._.____iiii' CD I,i'' I ' 1 -13 .___V\ _.. VI- 1 ir5 17 No' F, co C---11' -r7=-, , k_? 54 I. 71. :3 ciAmi. ,V g 1 E %a D - • , ,.._,Li,. ____, 3 E>,' It c Memo to: Mayor&Council Date June 28, 1995 Re Financial Analysis: Flagstaff Avenue Repair Storm Water Management Plan Update The Finance Department has completed its financial review of the Flagstaff Avenue Repair Project and the update of the Storm Water Management Plan. Flagstaff Avenue Repair Project The estimated cost of the project is $35,000. It is proposed to fund the project by using $9,000 from the Road Maintenance line item in the General Fund Operating Budget and finance the balance through the Road& Bridge Fund. Based on the attached analysis the Road& Bridge Fund will still have a December 31, 1995 cash balance of$460,114 if the project is financed through it. The cash balance of the Road& Bridge Fund in 1998 is projected at$355,485. Storm Water Management Plan Update The estimated cost of the project is$80,000. It is proposed to fund the update with a no interest Planning Assistant Loan from the Metropolitan Council The debt service of this loan is shown on the attached analysis of the Storm Water Utility Fund. Findings Funding is available for the Flagstaff Avenue Repair Project and the update of the Storm Water Management Plan. As with every project,the Council must decide whether they would like to use the available funding for these projects or for other projects. ‘,0Ct.c..r612-0-44,1",121.4_, ayne E. Henneke Finance Director c.c. Larry Thompson, City Administrator Tom Kaldunski, Public Works Director file • 00 0 00 0 000000 0 00000 10 M Cr) C') O ' O O N N N CO • 0 CO O 0 0 0 0 0 0 CO 0 I 0 0 0 0 0 0 O . O O O N N , N = 0 0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Tc-":) I O O N• I N N O 0 0 0 0 0 10 0 0 0 0 0 l O = 0 0 0 0 0 co o o o ' o 0i! Ckl0 0 i I I i I 0.0 0 0 0 O 0 0 0 0 Q O. I O 1 0 0.0 0 0 0 0)) coC )) • 1OO ' o 0o Io I000000 o Io0000 to CO ! C) CO rn' .I rn I 100 0 00 0 1000000 0 00000 o • i O 0 1 0 0 O ' O ' 0 0 0 O o O I O ' 0 0 0 0 0 O CO o I COI CCOCO CDrn I 0) (i ! f • 0010 00 ' O 1000000 0 100000 0 1.0 41 In rn CD 1 rn 0 oo O O O 0O O 000000 O 0000.0 O a) t o s I ' Z CL w M Cl) w 0 LU 0 ZC OH I- -. 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O O 0 1 Qf O `` ; V 00000N CV 00 0 to N ttoOO � N 0 0 CO co as a'CI O N N tt O CO CO N CV O 0 0000 0 CV' v 00 0 V O LOONN 0 0 N N N N O O v to t0 CD 00 N wC) r • co N N N N CO 1 0 0 0 0 0 N N 0 0 0 (N CO tto00N N 0 0 0 N-- r..._ NOON-� V' to to R 00 0 r co y- y- CD N N N N 00000n 00 0 Co to to 00 hN - 0 0 N- o O 0 0 y- CC) 1- • CCD N N C) N N to O M000N to 00 0 a) i N ttot0o00N CO 0 0 LO 0) ' el 0 lit � � MOe�- (0O N i N 0 two 00) 000 (0 00 10 M !'! to a) ioOON j � 0 i 0 N co i (0 to N O O 6 to itri co 0 0 e- C) e- N N I N t { t ✓ V' 000 0O 0 00 0 s O y- co O O ' to O t o to aa)) 05 V' COO O ` O' to to cri 0 t Cc) N N 0 � i I , r yr N N 0 0 0 V' 0 V V V' er- N- co 0 O N N N 0 O , O V CO O O co COO I coOO S1 0 i { I 01.0 N N 0 0 0 0 0 CO N CO N to I N N1- 0 0 a) 0 O O csj V r O O M O 0 CO `- 1 CO N N ' I O O CO O 0 CO 0 0 I 0 N OtNN CO 0 0 CO a) I 0 i tri t-:ti 0 N E N COtI I I ili CO 1 W Z I z 2MchO � M � 1 W co 0 Q W O O Z Y LL 0 = co W 0 LLI Z o CO � 00)i1=- I- wc w > > w g m0O Z w < a_ }- 04O I w H XO I— m I H 02 Z W U0 "t < M -y-I ' Q W I- 2 W Z 0tmo 0 < W W a. 0> COZO > 0 X W Q Xx Z Na CO CCU COo U) r 1- Ili 0 0 LU LLI X CO C> �' t z AGENDA REQUEST FORM Item No. 5m Name: Daniel M. Siebenaler .e^ Department: Police 0/L Date: June 21. 1995 Meeting Date: July 5, 1995 Category: Consent Subject: Begin hiring process for police officer Explanation: We have received authorization from the US Justice Department to hire police officer under Grant application. Request authorization to begin hiring process Reference Material/Responsibilty Memo and letter from Justice Department Referred To: (Name) Department Larry Thompson City Administrator Wayne Henneke Finance Director • At/Signature MEMO TO: Mayor and Council SUBJECT: U S Justice Grant - Police Officer DATE: June 27, 1995 The Farmington Police Department has been officially notified that we are the recipient of a Justice Department grant . The grant will be used to add a patrol officer so that Officer Dau can assume the role of Police/School Liaison Officer with the School District . The grant will cover approximately one half of all salary and benefits for the new officer over the following three years. During the first two years, the City and School will each pay one quarter of the cost . In the third and subsequent years, cost will be shared on an actual use basis . That is, the percentage of the time used will determine the amount paid by each organization. At this time I am asking permission to begin the hiring process . At this point I anticipate a hiring date by City Council action on August 7, 1995 and a start date as soon after as possible. This timetable would put the new officer in Field Training through Mid-November and Officer Dau in the Schools immediately after. I would like to note once again that this position will benefit the School District but will do very little to relieve our own increasing work load. If you have any comments or questions, feel free to contact me at your convenience. Daniel M. Siebenaler Chief of Police DMS :ts U.S.Department of Justice i', f Office of Community Oriented Policing Services(COPS) ,,,,' Office of the Director 1100 Vermont Avenue,NW Washington,D.C. 20530 June 16, 1995 Chief Daniel M. Siebenaler RE: Grant For: Farmington Police Department 325 Oak Street Farmington,MN 55024 Dear Chief Siebenaler: I am pleased to inform you that the COPS FAST Community Policing and Budget Summaries you have submitted have been approved. Enclosed in this packet is your Grant Award,which you must sign to officially accept your grant. On the reverse side of the Grant Award is a list of Conditions that apply to your grant. You should read and familiarize yourself with these Conditions. Also enclosed is your Grant Owner's Manual which summarizes and explains your COPS FAST grant. It will assist you with the administrative and financial matters associated with your grant. The manual also explains many of the Federal government's commonly-used grant terms and answers many commonly-asked questions. You will also find materials relating to payment methods and procedures for receiving your grant funds. You should review the materials in your Grant Owner's Manual regarding the different methods of payment available to you. Should you have any questions regarding payment methods or any other matter discussed in the COPS Grant Owner's Manual,please do not hesitate to contact the COPS Office at 1-800-421- 6770. We have also enclosed two sets of mailing labels for your convenience. Please use the labels showing the name of your department and your grant number in the corner of all correspondence that you send to our office. You may use the other set of labels to address any correspondence to our office. The COPS Office will continue to serve your needs in a responsive and innovative manner. With your participation, I believe this office can accomplish its mission--to provide local law enforcement with the resources they need, and in a manner that reduces the burdens ordinarily encountered when applying for a federal grant. Si�rely, , Atefri 'seph E. Brann II irector,COPS Office S )--;7.;.‘ „,i, COPS FAST AWARD U.S. DEPARTMENT OF JUSTICE OFFICE OF COMMUNITY ORIENTED POLICING SERVICES Grant#: 95CFWX2545 ORI #: MN01902 Vendor#: 416005151 Applicant Organization's Legal Name: Farmington Police Department Law Enforcement Executive Name: Chief Daniel M. Siebenaler Address: 325 Oak Street City, State and Zip Code: Farmington, MN 55024 Phone Number: (612) 463-3333 Fax Number: (612) 463-3122 Government Executive Name: Administrator Larry Thompson Address: 325 Oak Street City, State and Zip Code: Farmington, MN 55024 Phone Number: (612) 463-7111 Fax Number: (612) 463-2591 Award start date: March 1, 1995 Award end date: February 28, 1998 Award Amount: $75,000.00 Number of Officers: 1 By signing this award,the signatory official is agreeing to abide by the Conditions of Grant Award found on the reverse side of this document: CMor Jose E Brann Signature of Official with the authority to accept this Di cto grant award JUN 19 1995 Date Typed Name and Title of Official Date AGENDA REQUEST FORM Item No. 5n Name: James Bell Department: Parks and Recreation (% jir/6, t Date: June 23, 1995 Meeting Date: July 5 , 1995 Category: Consent Subject: Approve Hiring of Permanent Part Time Senior Coordinator Explanation: Reference Material/Responsibilty Memo Referred To: (Name) Department Larry Thompson Administration Wayne Henneke Finance Jim Bell Parks and Recreation Joy Pellicci Parks and RPcrPatinn Rosemary Swedin Finance Signature • Memo to: Mayor and Council Subject: Hiring of Senior Center Coordinator • Date: June 28, 1995 As you know, Tessa Kohorst has resigned her position of Senior`Center Coordinator as of June 30, 1995. After advertising for the position and receiving six applicants, we interviewed two candidates. I am pleased to recommend Melissa Kohlbeck for the position of Senior Center Coordinator. She will be able to start on July 10, 1995 at$8.73/hour. This position will remain at hours/week. James Bell Parks and Recreation Director cc: Wayne Henneke Joy Pellicci AGENDA REQUEST FORM Item No. 7a Name: Karen Finstuen ." Department: Administration �� 9 Date: June 26, 1995 ''' _ " ' O Meeting July Date: 5, 1995 ("1_2 Category: Petitions, Requests and Communications /77 Subject: Appointment to Planning Commission Vacancy Explanation: Todd Larson will be appointed to fill the vacated seat on the Planning Commission. His term will run from 7/5/95 to 1/31/96. Reference Material/Responsibilty Application Referred To: (Name) Department Larry Thompson Administration Karen Finstuen Administration Charlie Tooker Administration Todd Larson 5720 Lower 182nd St. W. Com. Signature CITY OF FARMINGTON APPLICATION FOR BOARD OR COMMISSION APPOINTMENT Name I o i LA(' reln • Date of Application 6 -/s- 95^ Address .5-7 Zc) `'Z. .5 4- Daytime Phone# h 70 - 610 4K _ Employed By 1-1.n4C Iae.C.K licks Board or Commission you wish to serve on Pfay.,,,A‘i CC'," .ss Qualifications(Cover pertinent educational background,employment positions and other experience on committees, boards, commissions and church organizations, etc.) 1-11Aveer. 4e-S:a44A4 of 6:wray.�n7 /. -tea/ Zo :— Jam- 77ve. Pd-S-f i/cvcn ye,4cS 1Z Xiave (-.b''e.e/ ,i. Ifi4t,'ooS ,c SPe Jt'S Coy.S'cx 4-u-. Avid e)(eA . State briefly,your reasons for seeking an appointment to this board or commission 4-1-k✓ 4,'v,rrr i�. ccc-M'�,1 L ccar Zco ye�,1-5 And : ,4 fi n,-pH.fte C r ykArs , d L.)•a�ca•� n Ti rr►-rp,`c pro r i+1. cx) a- j.-wo/'.S' Lino/c/ L.'Ke- 40 h� / 'i d r: . T ci r.e c4 n44 7�.e_ C. -y IS 70,1,7. References(list any references you wish that would be familiar with your qualifications for the position). ISAKKc y(o- (1.0 Z- D15(y. 5y � `w-vt f v'Son 463- 35-1? .S-Fultz 'I 3- 7sz6 Signature Date ‘—/°5 7J