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Home My WebLink About08.21.95 Council Packet AGENDA COUNCIL MEETING REGULAR AUGUST 21, 1995 7:00 P.M. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. APPROVE AGENDA 4. CITIZENS COMMENTS (5 minute limit per person for items not on agenda) 5. CONSENT AGENDA (All items approved in 1 motion unless anyone wishes an item removed for discussion) a. Approve Minutes - 8/7 (Regular) b. Adopt Resolution Supporting Alignment of CSAH 46 along 110th St. thru U of M Property Addition c. Approve Request to Appoint Daniel P. Kennedy as Volunteer Firefighter d. Adopt Ordinance Amending Sign Ordinance - "Sandwich Boards" e. Approve School/Conference Request - Fire Department f. Approve Capital Outlay Request - Fire Department - Tripods, Ropes, Repelling Equipment g. Approve School/Conference Request - On Scene Arson Investigation - Fire Dept. h. Approve Repairs to Swimming Pool i. Approve Lease Renewal - Public Works Solid Waste Garage j . Adopt "No Parking" Resolution - CR 50 From West City Limits to Division Street k. Approve Change Order No. 4 - Prairie Waterway 1. Approve Request for Extension of Completion Date - SE Area Sanitary Sewer m. Approve Easement Agreement - Tom and Catherine Gunderson n. Approve Concept of Reserving 1/2 Page of Independent for City News o. Adopt Resolution Declaring Costs/Ordering Preparation of Assessment Roll/Setting Assessment Hearing - Project 95-2 - Spruce Street Access/Budgt Mart Utilities p. Receive City Reorganization Update q. Approve Payment of the Bills 6. PUBLIC HEARINGS/AWARD OF CONTRACTS 7. PETITIONS, REQUESTS AND COMMUNICATIONS a. Request from Kelly Larson to Discuss Delaying Extension of Pilot Knob Road 8. ORDINANCES AND RESOLUTIONS a. Approve Easement Agreement - SE Area Sanitary Sewer (Removed from Consent to Councilmember Ristow can abstain) 9. UNFINISHED BUSINESS a. Discussion Project Completion Date - Pine Knoll b. Fire Station Expansion c. Approve Prairie Waterway/Elm Street-TH #3 Branch Easement/Agreement (Removed from Consent so Councilmember Ristow can abstain. ) 10. NEW BUSINESS 11. MISCELLANEOUS 12. REPORTS FROM COMMISSIONS, COMMITTEES, COUNCILMEMBERS 13. UPCOMING MEETINGS a. August 28, 1995 - Special Meeting - Public Hearing - Preliminary Plat of Deer Meadow 14. ADD ON 15. EXECUTIVE SESSION 16. ADJOURN AGENDA REQUEST FORM J Item No. 5c Name: Ken Kucnera. / L Department: Fire 01/4— /9J0°°- `44j2" Date: August 11, 1995 71 Meeting Date: August 21 , 1995 avisx_egt Category: Consent Subject: New Firefighter Explanation: Requesting Council approve the appointment of Daniel Kennedy as a volunteer firefighter. Reference Material/Responsibilty Memo/Section of By Laws - Ken Kuchera Referred To: (Name) Department Larry Thompson Administration Wayne Henneke Finance Ken Kuchera Fire RncPmary SwPdin Finance Signature MEMO TO: MAYOR AND COUNCIL SUBJECT: NEW FIREFIGHTER DATE : AUGUST 11 , 1995 The new member committee has completed the three phase process of reviewing , interviewing , providing the written test and the applicants completing physical agility evaluation . Prior to the applicants be- oming a official member of the fire department , they must be approved by the City Council ( see attached Section copy of the Bylaws ) . The new member committee ' s recommendation is to approve the appoint- ment of Daniel Patrick Kennedy as a new member of the Farmington Volunteer Fire Department. His official starting date upon the approval of Council will be August 21 , 1995. „rso., k,Le/L Ken Kuchera Fire Chief cc : New Member Committee Larry Thompson Wayne Henneke Rosemary Swedin Sec. 4 At the new member committee meetings, applications shall be reviewed and accepted by a majority of the committee or rejected. The rejection can be for any reason deemed necessary by the committee. If rejected, the person shall be sent a letter of explanation. Sec. 5 Applicants accepted by the new member committee shall be interviewed, required to take a written test, and complete a physical agility evaluation. The applicants will be accepted or rejected by a majority of the new member committee. Applicants may be rejected by a majority of the new member committee for reasons pertaining to the good of the department. If necessary, the applicants name can be passed over for working or availability reasons . He/she must have an official Fire Depart- ment physical within thirty (30) days to be paid for by the City. The applicant becomes a Probationary fire fighter and may report /,, for duty when approved by the City Council and the passed and `l signed physical is turned over to the Chief. This will be con- sidered the starting date. The probationary member is entitled , to all benefits except voting for one year. The member must adhere to the probationary member rules, and can be terminated for failure to adhere to any rules by a majority of a quorum of the department during the one year probationary period. Sec . 6 Probationary members are under the jurisdiction of the Assistant Chiefs and Captains. Sec . 7 At the first Regular business meeting following the one (1) year date, the Probationary member will be voted on and a sixty-six percent (66W) of votes cast by the Regular and Rookie members, will determine eligibility to remain in this department. Sec. 8 In the event the Probationary member vote is unfavorable, an immediate vote shall be taken by the department to determine if his/her probationary period shall be extended by an additional six months . This will be a final extension. ARTICLE 6 - ELECTION OF OFFICERS Sec . 1 An election committee shall be selected at the Regular meeting in November and report their nominations at the December Regular meeting. Sec . 2 During the December Regular meeting, additional nomina- tions from the floor will be accepted. The nominations will be closed at the Annual Banquet prior to the election. Sec. 3 The election of officers will be held by closed ballot at the Annual Banquet. Sec. 4 The election shall be conducted by the election committee as follows: 1. Absentee ballots will be accepted by the election committee. 2 . Vote. 3 . Vote results given verbally. In the event a tie vote occures, the election will be determained by lot. J AGENDA REQUEST FORM Item No. 51 Name: Tom Kaldunski 1":_ry___/Zep Department: Public Works 0l Date: August 10, 1995 ileN Meeting Date: August 21, 1995 Category: Consent Subject: Approve Lease Renewal Public Works Explanation: Reference Material/Responsibilty Memo/Lease - Tom Kaldunski Referred To: (Name) Department Larry Thompson Administration • Wayne Henneke Finance Tom Kaldunski Public Works Lena Larson Public Works Ben Klotz Public Works -4(`' f' ‘'/4"4/ Signature MEMO TO: MAYOR AND COUNCIL SUBJECT: RENEW LEASE FOR SOLID WASTE BUILDING DATE: AUGUST 11, 1995 Attached is a lease for the building owned by ABH Properties currently being used by the Public Works Solid Waste Department. The old lease expires in September. This lease is basically the same as last year' s. The rent is the same. However, this is a one year lease rather than a 6 month lease. It is recommended that the lease renewal agreement be approved. f ��G: jai sr.�' ..., Thomas J. Kaldunski Public Works Director cc: file Larry Thompson Wayne Henneke Lena Larson Ben Klotz TJK h COMMERCIAL LEASE Ai\Ib bEPOSIT RECEIPT RECEIVED FROM City of....Farmi.ngton, a....Minnesota...Municipal....co.rpor..ation.0 ,hereinafter referred to as LESSEE, the sum of$ 0.00 1 , DOLLARS). evidenced by as a deposit which, upon acceptance of this lease,shall belong to Lessor and shall be applied as follows: RECEIVED PAYABLE PRIOR TO OCCUPANCY Rent for the period from to $ • $ • Last months rent $ $ • Security deposit $ $ Other $ • $ TOTAL —. $ - In the event that this lease Is not accepted by the Lessor within Fsxxidx$Qgxgx business days, the total deposit received shall be refunded. Lessee hereby offers In lease from Lessor the premises situated in the City of Farmington ,County of..Dakota ,State of.¢gip.y} descriUehl(is The 120....X...50 building...1.oc.a.te.d....on..._the...Sou.th 1/2 of the property at 33:60....22.0th.:.St 4<....,....E.armint.on, Mn....5.5.02?l., tog.et.her.....w.i.th....ths...adj.oining • land_ for driveway and pa.r..k.ing....a.s....s.ho.tdn:...on....the diagram attached hereto as exhibit. . . ren R upon the following TERMS and CONDITIONS: • 1. TERM: The team hereof shall commence on October 1, . , 19..9.,and continue kk4occittiix.••.u.nti.11•-.Sept. 30.19.96. 2. RENT:The total rent shall be t...1...9.0...0.0....per....Mon,tplizable as follows: ...in....n.du.anc.e....a.n....the....f.irs.t....day of e.a.eh...mo.n.t.h., L.es.s.e.e....ahall....hay.e tb.e....op.ti.Qn....Qf ext.en.ding....this....lease until ept3Q, 1 997Qn. the .same terms_ and. conditions,.p.r.avide.d.written notice to extend given on ACbQQre. JalY , 1, 1996. • All rents shall be paid to Owner or his authorized agent,at the following address...�1q.0 ..,...G1,.QVer.. Lane, Eagan....M.N....55.12.2 or at such other places as may be designated by Owner from time to lime. . 3. USE:The premises are to be used for the operation of S.to.r.age....and....Mai.n..tanc.e..o.f.....1 l.ec.hicles....&.:..Eq.uip. • and for no other purpose,without prior written consent of Lessor. 4. USES PROHIBITED: Lessee shall not use any portion of the premises for purposes other than those specified hereinabove,and no use shall be made or permitted _ to be made upon the premises,nor acts done,which will increase the existing rate of insurance upon the properly,or cause cancellation of insurance policies covering said property.lessee shall not conduct or permit any sale by auction err the premises. 5. ASSIGNMENT AND SUBLETTING: lessee shall not assign this lease or sublet any portion of the premises without prior written consent of the Lessor, which shall not be unreasonably withheld Any such assignment or subletting without consent shall be void and,at the option of the Lessor,may terminate this lease. 6. ORDINANCES AND STATUTES: Lessee shall comply with all statutes, ordinances and requirements of all municipal,state and federal authorities now in force, or which may hereafter be in force,pertaining to the premises,occasioned by or affecting the use thereof by Lessee. The commencement or pendency of any stale or federal court abatement proceeding affecting the use of the premises shall,at the option of the Lessor,be deemed a breach hereof. 7, MAINTENANCE, REPAIRS, ALTERATIONS: Lessee acknowledges that the premises are in good order and repair,unless otherwise indicated herein.Lessee shalt at his own expense and at all times,maintain thepremises in good and safe condition, including electrical wiring, plumbing and heating installations and any other system or equipment upon the premises and shall surrender the same,at termination hereof,in as good condition as received,normal wear-and tear excepted.Lessee shall roof strucural repairs, or re be responsible for all repairs required, excepting the r P$ : p1.a.ccmetlt..:.of any heating ventilating or air conditionin equipplent, which shall be maintained by Lessor.Lessee shall also maintain in good condition such portions adjacent Io{he premises,such as sidewalks,driveways,lawns and shrub- bery,which would otherwise be required to be maintained by Lessor. No improvement or alteration of the premises shall be made without the prior written consent of the Lessor.Prior to the commencement of any substantial repair,improve- meat,or alteration,Lessee shall give Lessor at least 2 days written notice in order that Lessor may post appropriate notices to avoid any liability for liens. 8, ENTRY AND INSPECTION:Lessee shall permit lessor or lessor's agents to enter upon the premises al reasonable times and upon reasonable notke, for the purpose of inspecting the same,and will permit Lessor at any time within sixty 160) days prior to the expiration of this lease,to place upon the premises any usual"To Let'or For Lease"signs,and permit persons desiring to lease the same to inspect the premises thereafter. 9. IN R � aE f;; r aigi1 4 rxx ttit Q( q¢ �(�(illiMr]li xAnxNgc"m29'wra'x"''''ldseJ premi s IR41'7�x41MRteXa]trq�}t r94Xsfirti rPE2C 1x4C^lO rAa u 744Cr�"➢Lc7L4N ]C?l le1CX •.../ 10. POSSESSION: If Lessor is unaiile to.deliver possession of the premises al the commencement hereof, Lessor shall not be liable for any damage caused thereby nor shall this lease be void or voidable,but Lessee shall not be liable.for any rent until possession is delivered.Lessee May terminate this lease it possession is not deity- ered within 1 days of the commencement of the term hereof. • 11. INSURANCE:Lessee,at his expense,shall maintain public liability and property damage insurance insuring lessee and Lessor with minimum coverage as follows: • Lessor shall•..Maintain...an...all....risk....insurance policy on the.••building : in the amount of $.10.0,..000...0.0 &....l.iabil.i.ty insurance....coverage•.••for Lessor Q.nl.Y Q.f $.30.0.,.000.....00 r r r DbIwA4M; xxaraaaooD1l41xxxnl0aK44wxx,x4wauwofxrxaca01)0Ixrkxixwxallxpaoac14xx To the maximum extent permitted by insurance policies which may be owned by Lessor or lessee,Lessee and Lessor,for the benefit of each other,waive any and all rights of subrogation winch might otherwise exist 12. UTILITIES: lessee agrees that Ire shall be responsible for the payment of all utilities, including walpr, gas, electricity, heal and other services delivered to the premises. 13. SIGNS:Lessor reserves lire exclusive right to►Ire roof,side and rear walls of the Prendses. Lessee shall not construct any projecting sign or awning without the • prior written consent of lessor which consent shall not be unreasonably withheld. 14. ABANDONMENT'OF PREMISES:Lessee shalt not vacate or abandon the premises at any time during the term hereof,and if Lessee shall abandon or vacate the premises,or be dispossessed by process of law,or otherwise,any personal property belonging to Lessee lull upon the premises shall be deemed tobe abandoned,at the 'r option of Lessor. 15. CONDEMNATION: If any part of the premises shall be taken or condemned for public use, and a part thereof remains which is susceptible of occupation here• under,this lease shall,as to the part taken,terminale as of the dale the condemnor acquires possession,and thereafter Lessee shall be required to pay such proportion of the rent for the remaining term as the value of the premises remaining bears to the total value of the premises at the date of condemnation;provided however, that Lessor may at his option,terminate this lease as of the dale the condemnor acquires possession.In the event that the demised premises are condemned In whole,or that such portion is condemned that the remainder is not susceptible for use hereunder,this lease shall terhninale upon the date upon which the condemnor acquires possession. All sums which may be payable on account of any condemnation shall belong to the Lessor, and Lessee shall not be entitled to any part thereof, provided however, that Lessee shall be entitled to retain any amount awarded to him for his trade lixtures or moving expenses. 16. TRADE FIXTURES: Any and all improvements made to the premises during blue tern hereof shall belong to the Lessor,except trade fixtures of the Lessee.lessee : may,upon tenminalion hereof, remove all his trade fixtures, but shall repair or pay for all repairs necessary for damages to the premises occasioned by removal. 17. DESTRUCTION OF PREMISES: In the event of a partial destruction of line premises doling lire term hereof, from any cause, Lessor shah forthwith repair the same,provided Ilial such repairs can be made within sixty 1601 days under existing.governmental laws and regulations, but such partial destruction shall not terminale this lease,except that Lessee shall be entitled to a proportionate reduction of rent while such repairs are being made, based upon the extent to which the making of such repairs shall inlerlere with the business of Lessee on the premises.II such repairs cannot be made within said sixty 160)days,Lessor,at his option,may make the same within a reasonable lime, this lease continuing in elfecl with the rent propolionately abated as aforesaid, and in the event that Lessor shallnot elect to make such repairs which cannot be made within sixty(60)days, this lease may be terminated al the option of either party. In the event that the building in which the demised premises may be situated is destroyed to an extent of not less than one-third of the replacement costs thereof, Lessor may elect to tennlnale this lease whether the demised premises be injured or not.A total destruction of the building in which the premises may he situated shall terminate this lease. In the event of any dispute between Lessor and Lessee with respect to the provisions hereof,the matter shall be settled by arbitration in such a manner as the parties may agree upon,or it they cannot agree,in accordance with the rules of the American Arbitration Association. . 18, INSOLVENCY:In the event ilial a receiver shall be appointed to lake over the business of the Lessee;or In the event that the Lessee shall nuke a general assign meal for lire benefit of creditors,or lessee shall take or suffer any actionrnder any insolvency or bankruptcy act,the same shall constitute breach of Ibis lease by lessee. I T 19. REMEDIES OF OWNER ON DEFAULT: In the event of any breach of this lease by Lessee,Lessor,besides other rights and remedies he may have,shall have the immediate right of reentry and may remove all persons and properly from the premises.Such property may be moved and stored in a public warehouse or elsewhere at lire cost of,and for the account of Lessee.Should Lessor elect to reenter,or should he lake possession pursuant to legal proceedings or any notice provided by law,he may either*terminate This tease or may from lime to time,without terminating this lease,relet said premises,or any part thereof,for such term or terms(which may be for a term extending beyond the term of this lease)and at such rental or rentals and upon such other terms and conditions as Lessor,in his sole discretion,may deem advisable with the right to alter or repair the premises upon such retelling.In such event,Lessee shall be immediately liable to pay to Lessor,in addition id any other amounts due hereunder:fat the cost and expense of such reletting and such alterations or repairs,and any amount by which the rent reserved herein for the period of such retelling,but not beyond the term hereof,exceeds the amount agreed to be paid as rent for such period;or:lb)at the option of the Lessor,rents received by Lessor from such retelling shall be applied first to the repayment of indebtedness other than rent due hereunder,second to costs and expenses of retelling and alterations or repairs, and third to the payment of rent due and unpaid hereunder,and the residue,if any,shall be held by Lessor and applied in payment of future rent as the same may become • due and payable.Lessee shall be credited only with rent actually received by Lessor.Lessee shall,In such event,pay any deficiency between the amount due from Lessee • to Lessor and the amount credited. No such reentry or taking possession by Lessor shall be construed as an election to terminate this lease unless written notice of such Intention is given,or unless termination be decreed by a court of competent jurisdiction.Notwithstanding any such retelling without termination,Lessor may at any lime thereafter elect to terminate this lease on account of such previous breach.Should Lessor at any lime terminate this lease for any breach,in addition to any other remedy he may have,he may recover front Lessee all damages he may incur by reason of such breach, including the cost of recovering the premises,and Including the worth at the time of such termination, or at the time of an award if suit be instituted to enforce this provision,of the amount by which the unpaid rent for the balance of the term exceeds the amount of the rental loss for the balance of the term which the lessee proves could be reasonably avoided. , 20. SECURITY:The security deposit set forth above, if any, shall secure the performance of the Lessee's obligations hereunder.Lessor may.but shall not be obligated to,apply all or portions of said deposit on account of I-essee's obligations hereunder.Any balance remaining upon termination shall bbee returned to Lesseeee}.gr s fi I It 7Q hICK tKITIMINI 'Xl(e}4']tPIVOOB71��th( ktKPO ttP)20{4PKs7{i'Rc N9CIAA°A'/9erhKs3dA 1 5EWXXXN9e'TXXIMN XREX 22. WAIVER:No failure of Lessor to enforce any term hereof shall be deemed to be a waiver. . 23. NOTICES: Any notice which either party may or is required to give, shalt be given by mailing the same,postage prepaid,to Lessee at the premises,or Lessor at . the address shown below,or at such other places as may be designated by the parties from time to lime. • - 24. HOLDING OVER:Any holding over after the expiration of this lease,with the consent of Lessor, shall be construed as a month-to-month tenancy at a rental of $ a • $1$9Q„QQ per month,otherwise in accordance with the terms hereof,as applicable. • 25. TIME:Time is of the essence of this lease. 26. HEIRS,ASSIGNS,SUCCESSORS:This lease is binding upon and inures to the benefit of the heirs,assigns and successors In interest to the parties. 27. This lease includes the 5 HP air compressor installed in the building. • • • •::r • ENTIRE AGREEMENT:The foregoing constitutes the entire agreement between the parties and may be modified only by a writing signed by both parties.The following Exhibits,if any,have been made a part of this lease before the parties'execution hereof: xnlbit "A" The undersigned Lessee hereby acknowledges receipt of a copy hereof. LESSOR LESSEE DATED. ABH Properties, a Minnesota Partnership City of Farmington • AMOK Lessee X'f GXsX Lessen Richard J. Hansen, a partner Eugene "Babe" Kuchera, Mayor )044X .XXmaa Dy Xfmxx Robert M. Becker, a partner Larry Thompson Clerk/Administrator • ACCEPTANCE The undersigned Lessor accepts the foregoing offer and agrees to tease the herein described premises on the terms and conditions herein specified.The Lessor agrees to pay to ,the Agent in This transaction, •• the sum of$ 1 DDLUIRS) for services rendered and authorizes Agent to deduct said sum from the deposit received from Lessee.This agreement shall not limit Ike rights of Agent provided for in • any listing or other agreement which may be in effect between Lessor and Agent. The undersigned Lessee hereby acknowledges receipt of a copy hereof. DATED. Owner's Authorized Agent Lessor Address Lessor Phone Address • r ' k:: . gifbk/ ", /I ' Y Citp55 • if.eltiSdt IA/ /'iN�ip1 of i50141-4Blt)Y: i O' _--.7 136® - 2N3-0 5 . , i , biV proper^ 1�5 • A fiop1`ti . # b,.,,l'imr ' -- — ) -26 /` T - \ '441110, ,,,_ ___ ___ __ P , 4.4Soar 9 �'\o Ic 2'Po _ AGENDA REQUEST FORM • _ Item No. 5k - z • .:Name. . ..Tom Kaldunski - - . • ., - 4 Department: Public Works - .- - - - - Date: August 11 , 19 9 5 _ Meeting Date: August -21 ," 1995 - Category:- -• Consent - • Subject Approve Change Order 44 - Prairie Waterway (Project .93-14) . Explanation: . ' _ - • Reference MateriailResponsibilty Memo/Change Order -_ Uay Kaldunski . • • Referred To: (Name) Department • Larry Thompson Administration • Wayne Henneke - Finance . • . • Tom-Kaldunski - - - - Public Works - Jay Kennedy - = Public Works - . _ _ _ - - • • J • • -Signature - • - MEMO TO MAYOR AND COUNCIL µ SUBJECT: S.E. AREA STORM SEWER, PROJECT 93-14 - - DATE " ;AUGUST 16, 1995 • Attached is a copy'of change order#4 for the above mentioned project. The change order covers various extra work items on the project, including: • -Installation of a 12" metal culvert to allow for proper drainage. • Offset of a 6" watermain on 10th Street to make way for the 36". storm sewer pipe.. • Replacing 38 feet of PVC sanitary sewer pipe with ductile iron pipe due to minimal clearance between the sanitary sewer and the 36" storm sewer. - • Excavation of poor material to an 8" depth to allow for placement of aggregate base at the intersection of 10th and Hickory Streets. -The net cost of the change order is 6,402.40. This is within the contingency funds established for • the project. • Jay Kennedy Assistant City Engineer JWK/11 . cc: file_ - • Larry Thompson'. :z • _ - Tom Kaldunski - • - Wayne Henneke JWK . CHANGE ORDER - DATE: --- 8/16/95 - - " - _ LOCATION Farmington,MN :_±.'--- - - PROJECTSoutheast Area Storm Sewer,A Prairie Waterway - ;PROJECT NO.: .93-14 ..CONTRACTOR: Enebak Construction Company - _ = P.O.Box 458, Northfield,MN 55057 CHANGE ORDER NO.: • . :• 4 DESCRIPTION OF WORK - _ - This Change Order provides for the following 1. Installation of a 12"CMP Culvert near the Sauber property to allow for proper drainage. _ 2. Offset of a 6"watermain on 10th Street to allow for placement of the 36"storm sewer. " 3. Replacement of PVC on 10th Street with DIP due to minimal clearance form 36"strom. _ • 4. Excavation of poor material at 10th and Hickory so that it may be replaced with aggregate. - - Change Order Item - Deduct ni Quantity S/Unit . Total • Total Deduct - • . - $ - Add - • • -• ni Quantity S/Unit - total • 1. 12"CMP CULVERT LF 50 $ 22.19 S 1,109.29 FLAP GATE EA 1 S 324.77 $ 324.77 • 2. 6"DIP WATERMAIN LF 22 S 6.81 $ . • 149.82 • 6"45-DEGREE BEND EA 4 $ 49.52 S 198.08 6"MEGA LUGS EA . 8 S 18.11 $ - 144.88 . • 2"INSULATION,4'x 8'SHEET EA 1 S 18.50 S 18.50 • EQUIPMENT AND LABOR • LS 1 $ 1,350.00 $ 1,350.00 3. 8"DIP. LF 38 S - 9.34 S •. 354.92 8"FURNCO COUPLINGS EA 2 • S 17.57 $ 35.14 • • 2"INSULATION,4'x 8'•SHEET EA 1 S 18.50 S - 18.50 . • - . • EQUIPMENT AND LABOR . LS 1 S 900.00 $ 900.00 4. ' 400 KOMATSU BACKHOE -HR 4.5 $ 130.00 5 585.00 - • • 380 KOMATSU LOADER HR _ 4.5 $ 95.00 -. $ : 427.50 - - FOREMAN+TRUCK HR 4.5 _• $ 50.00 $ .- 225.00. • COMMON LABORER : HR _ 3 S .37.00 $ 111.00 - TRUCK HR 9 $ 50.00 $ 450.00 • - Total Add $ • 6,402.40 Summary Deduct $ ". _ - • Add _ $ 6,402.40 •, • Original Contract 5 1,376,560.43 • Previous Change Order $ 30,720.23 - • Revised Contract Amount $ 1,413,683.06 d:'proje WLsearea‘stomkorder.xf s By: .ANK Pate:art 6.95 • • • • • • • • • • _ Thomas J. Kaldunski, City Engineer - Enebak Construction • Mayor, City of Farmington• ` • • • City Administrator, City of Farmington • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • d:\projectslsearealstormlcorder.xts . By: JWK Date:8116/95 . ,. • _. , • • ---1 - . . . . . . ••••••••-•••:--.....•.=rsto= =="24'="=""-- 89 4---------- ..---• • ( PRO-POSED . - --. - ' / • . - 893 .. ( \ • . -.• .... 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'G � ' 110 . 1 J O ••• •• • RIV I�-r • VEFMILL1ON • AGENDA REQUEST FORM Item No. 9b bta.L0 — Name: Ken Kucheray � Department: Fire a Date: August 10, 1995 tor zir‘L #14 Meeting Date: August 21, 1995 Category: Unfinished Business G✓ Com_ Subject: Adopt Resolution Accepting Bids/Awarding Contract - Fire Station Expansion Explanation: Presentation of Bids /Recommendation for Award r, k — '63C9 / '? Reference Material/Responsibilty Memo/Bid Tabs 'n Ken Kuch ra -�� rA.. aso,ax Referred To: (Name) ` Departmenta.� spire) .�:� %Sd,d d 0 Larry, Thompson. n Administration Wayne Henneke / / AkFinance kULAA) 1 6-6 Ken Kuchera' Fire • Signature _ x Memo to: Mayor and Council Subject: Fire Hall Addition Bids Date: August 15, 1995 Attached,please find a memo from Chief Kuchera recommending the Council award the Bid from Northfield Construction. The Council directed the Finance Committee to present its recommendations regarding the funding of the project. The Committee reviewed various funding sources including excess building permit fees;revolving equipment undesignated funds;remaining funds in an equipment certificate;and possible funds available if the 1981 Improvement Bonds are called. Together the total available funds amounted to $380,000. I am at a disadvantage at this time, because Wayne kept notes and minutes of the meeting, and he is presently on vacation. I do recall it was the consensus of the Committee that excess funds from the 1981 Bond recall be applied to any deficit fund balances in debt service. Therefore, it appears that the City has approximately$330,000 in undesignated funding. I also recall concern being expressed regarding the number of upcoming projects,fund balances, and debt service requirements, and the need to balance the three. I do not recall a specific recommendation being made,but again, Wayne will probably be able to shed some light on the matter when he returns from vacation,which will be on the 28th. For the Councils information,the Committee was working with a budget of$150,000. In addition to the recommended bid of$156,244,there will be an additional $2,800 in architectural fees,plus I would recommend adding a contingency due to unforeseen changes orders during construction,to bring the total project costs to $165,000. I would recommend the Council discuss this matter with the Fire Department,but table any action until Wayne returns from vacation. /OA Ay, 471-71--' Larry Thompson City Administrator ljt cc: Ken Kuchera Wayne Henneke file • MEMO TO : MAYOR AND COUNCIL SUBJECT : PROPOSED FIRE STATION EXPANSION DATE : AUGUST 11 , 1995 The bids' for this proposed project were recieved and open on July 20, 1995. The fire department building committee has thoroughly reviewed the bids and the alternates as bid . The committee is prepared to pre sent their recommendation to Council on August 21 , 1'995. I have attached all of the documentation compiled by the building committee chairman , Troy Corrigan for your review. If any questions develope , don ' t hesitate to contact me. , Lha Ken Kuchera Fire Chief cc: FFD Board of Directors Building Committee Larry Thompson Wayne Henneke Memorandum DATE: August 14, 1995 TO: Ken Kuchera FROM: Troy Corrigan RE: Fire Hall Addition The Building Committee has reviewed the bids received on July 20 for the above referenced project. It is the Committee's recommendation to accept the bid from Northfield Construction Company as the low bidder based on the acceptance of alternates numbers 1, 3,4,and 5. The bid total is as follows: Base Bid $156,630 Alternate#1 $ 960 Alternate#3 $ 1,715 Alternate#4 ($ 2,461) Alternate#5 ($ 600) • Total $156,244 I have attached a copy of Northfield Construction's bid and a bid result spreadsheet that also describes the alternates that were bid. The Committee would like to present this reccomendation to the City Council for their approval to award the contract and proceed with construction at their next meeting. Please contact me if you have any questions regarding this matter. 1 0000 ° 00 '$ CO 00000 (r) 0 (O f1- 0 Lt) 0 Ln CO N CO x •.; , W�U,` CO CO N M d0- 0 - o -qt- a"' ,��. ‘- .;te to te EA 69 EA tt? 4.s- Co a) Y 3--- 00. 60. 00, 0) -......-i 0 :®4 0 N o CO O' O N- a) v C) N U) wri C O i O. .v9tototo6964Ea rr_ `r- o00000 a a) - .0 V' u) 0 0 10 1.0 u) .: Ln C) L0 CO r� O) CO t.�; a. 5 t!) 0 N O N N N CO c -1 co , o v tii O me v Z O Z AA E69Etete6964 &% c d o 0 0 0 0 0 0 tea., f!J C p_. a O 0 o o 0 0 0 LU C I i �a CO 0 0 CO CO t` , f. <• I- 3 = : Q Q r by a M O N co- M o0 < C N �7 N COO Z ow C a C4 76 0 2 O N `«+ '' W CD C 1- >.. Z�.j :, J oo = v., C 0 C O 7 H n to to H9 64 to to 64 u o 0) o E E v 0 $ mao 0coW Dzooin0oo ' , 0c 0 CZ o0r- Co ) 00M yo oco Li z 5.1_- 0 QN 0 Ln.. - 0 c o . O oN 1. 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J J J .;:. w. _ a < aaaa Y 0C4,-,,,,T-a �� tV LU Wlt HLI �'z 011 ar Caaaa1 '< cov•fl vv o CC.:,., m.r`re<.. srrcti,cc m"�; m a°) co °= a) ate) . ,' : iih W 1/1.,liltU1 UJtJJJ .�-uj a - 0 n n n 5 Z' N F.. 1-;-, k.--k1-4,1- 0 U v .- co co '� 0 :r m a a.:a4a "a..a t--ria QC Q Q QCe R DIVISION A - BIDDING INSTRUCTIONS AND FORMS A-01.000 FORM OF PROPOSAL Page 1 July 20, 1995 pate TO: Owner: City of Framington 325 Oak Street Farmington,Minnesota 55024 FROM: Northfield Construction Company, Inc. 111 Firm Name 1600 Riverview Lane, P.O. Box 652 Address Northfield, MN 55057 Phone Number 507-645-8975 The undersigned, being familiar with the local conditions affecting the cost of the work and having carefully examined the Contract Documents,including the Invitation for Bids, and all IIother bidding documents included under Division A-Bidding Instructions and Forms,Division B - Contract Forms, Division 0 - Conditions of the Contract, Division 1 - General Requirements, the Specifications, Drawings, and all Addenda, as prepared by Buetow & J Associates, Inc., Architect and Engineers, 2345 Rice Street, Saint Paul, Minnesota 55113, for the construction of: Farmington Fire Station County Road 31 Farmington. Minnesota hereby proposes to furnish all labor, material, equipment, tools, transportation and services 1111 necessary to complete the work in accordance with the Contract Documents for the following divisions and/or sections and/or groups of sections as scheduled under Section 1-00,and for the following amount or amounts: 111 BASE BID FOR THE SUM OF One Hundred Fifty-Six Thousand, Six Hundred Thirty and 00/100 - - 111 $ 156,630.00 ALTERNATES Alternate No. 1: If Alternate No. 1 is accepted(ADD TO) base Bid the Sum of: Nine Hundred Sixty Dollars and 00/100 - - - Dollars ($ 960.00 ). I . . AO t 000- FORM OF PROPOSAL Page 2 If Alternate No.2 is accepted(3 )(DEDUCT FROM) ( NO Alternate No.2: )base Bid the Sum of: d Twent rs and 00/100 Eleven Thousand, Eight HundreYDolla Dollars ($.22 ,222:22 ). No.3 is accepted ADD To If Alternate N Alternate No.3: )base Bid the Sum of: One Thousand Seven Hundred Fifteen Dollars and 00/100 II Dollars ($ 1 ,715.00 ). No. 4: If Alternate No.4 is accepted �'TO) (DEDUCT FROM) ( I Alternate ) base Bid the Sum of: Two Thousand Four Hundred Sixty-One and 00/1.00 - - - a Dollars • Alternate No. 5: If Alternate No. 5 is accepted (DEDUCT FROM) ( Ng base Bid the Sum of: I Six Hundred Dollars and 00/100 Dollars ($ 600.00 ), Alternate No. 6: If Alternate No. 6 is accepted(ADD TO) ( DiOnc base Bid the Sum of: Four Thousand►One Hundred Dollars and 00/100 - - - Dollars ($21100 ). 4 r j A-01.000 FORM OF PROPOSAL Page 3 I .150 Bid Security Accompanying this bid is the bid security required by the Contract Documents. The undersigned understands that the bid security is subject to forfeiture as liquidated damages in the 4 event of failure by the undersigned to enter into a contract in accordance with the bid. 4 .160 Bid Rejection and Withdrawal: In submitting this bid, it is understood that the right is reserved by the Owner to reject any and 111 all bids. It is agreed that this bid may not be withdrawn for a period of 60 days after the opening of bids. 4 .170 performance Bond: agrees, if awarded a contract, to execute and deliver to the Owner a The undersigned Performance Bond complying with the Contract Documents and acceptable to the Owner. Cost 4 is to be included in proposals. .175 Completion: 4 The undersigned agrees, if awarded the contract, to commence the work immediately after notification of award in accordance with the Construction Operations Schedule that follows in III Section 1-04 and to have all work substantially completed in conformance with the Construction Operations Schedule. Time of completion is of the essence of the contract. The undersigned agrees,if awarded a contract, to substantially complete this project no later 4 than days from and including the date of the Notice To Proceed. 4 .180 Addenda: Addenda Nos. One was/were received and are acknowledged in this bid. 4 Type T e of Business: 4 The undersigned does business as a ( ) Sole Owner (). Partnership (x) Corporation, incorporated in the State 4 Of Minnesota ' 'Northfield Construction Company, 'Inc. 1 Firm Name Address 160 Riverview Lane, P.O. Box 652 Iii (lio field, X505 , ,/, By _ 1111 Tide Curtis C. Duden, Sec./Tres. ill End of Section .