HomeMy WebLinkAbout09.18.95 Council Packet AGENDA
COUNCIL MEETING
REGULAR
SEPTEMBER 18, 1995
7:00 P.M.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. APPROVE AGENDA
4. CITIZENS COMMENTS (5 minute limit per person for items not on agenda)
a. Accept Donation for Warming House
5. CONSENT AGENDA (All items approved in 1 motion unless anyone wishes an
item removed for discussion)
a. Approve Minutes - 9/5 (Regular) ; 9/11 (Special)
b. Approve Cooperative Agreement with MnDOT - TH #3 Drainage
c. Authorize Rebidding of TH #3 Drainage Improvement
d. Approve Change Order #1 - Spruce Street Access
e. Approve Change Order #5 - Oak Street Improvements - Project 94-1
f. Approve Final Payment - Motor Grader Purchase
g. Adopt Resolution Accepting Justice Department Grant
h. Approve Appointment to Position Authorized through Justice Department Grant
i. Adopt Resolution Approving Application for Landfill Abatement Funds
j . Accept Resignation of John Smithson from PARAC/Recommend Reappointment Process
k. Approve Capital Outlay Request - Snow Plow for Multi-Tech Truck
1. Approve Appliance Recycling Agreement for Fall Clean Up Day
m. Adopt Resolution Approving Submittal of Application For Grant Funds to Mighty
Ducks
n. Approve School/Conference Request - EMT Refresher Course - Rescue Squad
o. Approve Budget Adjustments
p. Adopt Resolution Amending Fire Cataract By-Laws - Pensions
q. Approve Budget Transfers - 1995
r. Approve Funding of Deficit Funds
s. Approve Capital Outlay Request - Computer and Printer - Finance
t. Set Public Hearing for Zoning Amendment Regarding Annexation
u. Set Public Hearing - Tax Increment District #10 and #11 - 10/16/95 - 7:30 P.M.
v. Approve School/Conference Request - Management Academy - Various Departments
w. Approve Payment of the Bills
6. PUBLIC HEARINGS/AWARD OF CONTRACTS
a. 7:30 P.M. - Assessment Hearing for 1995 Seal Coat Project
7. PETITIONS, REQUESTS AND COMMUNICATIONS
a. Public Input on Ash Streeet and Phase III of Prairie Waterway
b. Request by Harris Thompson for Accessory Building
8. ORDINANCES AND RESOLUTIONS
1 9. UNFINISHED BUSINESS
a. Pine Knoll Project Completion Update
b. Pool Repairs
c. Prairie Waterway/Elm Street - TH #3 Branch Easement Agreement
10. NEW BUSINESS
a. Process for Hiring a City Administrator
11. MISCELLANEOUS
a. Discuss Proposals of Two Consultants for Half Page Advertisement in
Independent
b. Chamber of Commerce Request - Economic Development Director Position
12. REPORTS FROM COMMISSIONS, COMMITTEES, COUNCILMEMBERS
13. UPCOMING MEETINGS
a. Special Meeting to Discuss Personnel Issues - Supervisory, Solid Waste
Manpower Plan, Clerical/Technical Union - 9/20/95 - 7:00 P.M.
14. ADD ON
a. Approve Metal/Auto Battery Recycling Agreement for Fall Clean Up Day
b. Approve School/Conference Request - Police Department - Child Sexual Abuse
Investigation Course
15. EXECUTIVE SESSION
16. ADJOURN
AGENDA REQUEST FORM
Item No. 5f
Name: Tom Kaldunski
Department: • Public Works
Date: September 5 , 1995
. j
Meeting Date: September 18 , 1995
Category: Consent
•
Subject: Approve Final Payment - Motor Grader Purchase
Explanation:
Reference Material/Responsibilty Memo/Voucher - Tom Kaldunski
Referred To: (Name) Department
Karen Finstuen Administration
Wayne Henneke Finance
Tom Kaldunski Public Works
Jay Kennedy Pnhlir Warks
Jerry Bauer Public Works
-7:Z lad/
Signature
MEMO TO: MAYOR AND COUNCIL
SUBJECT: ROAD GRADER
DATE: SEPTEMBER 13, 1995
It is my recommendation that the City Council approve the attached payment voucher #2 (final)
for the purchase of the motor grader from Ziegler, Inc. in the amount of$5,572.12.
g C4g1
Thomas J. Kaldunski, P.E.
Director of Public Works/City Engineer
TJK/11
cc: file
Karen Finstuen
Wayne Henneke
TJK
Jerry Bauer
PAYMENT VOUCHER
Date 9/13/95 Voucher No. 2 (final)
Contract No. Description Motor Grader
Contractors Name Ziegler, Inc.
Contractors Address 901 W. 94th St.
Bloomington, MN
Amount of Contract $133,442.37
Increases to Contract 0.00
Total of Contract 133,442.37
•Percent of Contract Completed 100%
Total Value of Work Completed 133,442.37
Retained (5 %) Percentage 0.00
Total Previous Payments 126,770.25
Net Payment this Voucher $6,672.12
I hereby recommend payment of the above net amount.
•
Place Voucher Stamp Here Name
Title Public Works Director/City Engineer
Invoice Voucher
Date 9/13/95
•
P.O. No.:
Rec'd By: Starting Date
Price OK: Total Time Allowed*
Acct. No.: Total Time Used to Date
Percent of Time Used •
Posted By:
Paid By: *If not in work days, project to completion date..
Date: **The contractor is requesting an extension at the
Chk. No.: August 7, 1995 meeting.
Approved for payment by the City Council this day of , 19 .
Clerk/Administrator
Distribution: Contractor
Auth. Officer
Contract File
Approved for Payment by:
Thomas J. Kaldunski, P.E.
Ziegler, Inc.
Clerk/Administrator
Mayor
INSPECTION FORM
DATE September 13, 1995
PROJECT NO, CONTRACT NO.
PROJECT DESCRIPTION Purchase of Motor Grader
I HAVE THIS DATE INSPECTED THE WORK PERFORMED ABOVE BY
Ziegler, Inc. PRIME CONTRACTOR ,
IN MY OPINION HE HAS SUBSTANTIALLY FULLFILLED THE TERMS OF HIS CONT-
RACT AS TO APPARENT WORKMANSHIP AND MATERIALS AND I RECOMMEND THAT A
CERTIFICATE OF FINAL ACCEPTANCE BE PREPARED AND SUBMITTED TO THE CON-.
TRACTOR FOR HIS EXECUTION ,
I FURTHER RECOMMEND THAT UPON RECEIPT OF SUCH CERTIFICATE A FINAL
PAYMENT BE MADE TO THE CONTRACTOR .
fh-ro (NAME)
_Director of Public Works/City Engineer CT I TLE)
9/13/95 (DATE)
MOTION BY SECOND BY
THAT ABOVE RECOMMENDATION IS HEREBY APPROVED. MOTION CARRIES THIS
DAY OF • 19
CC: Engr or Proj Mgr
,Contract File
Ins. Co. CLERK
Item No. 1 q
Name: Daniel M. Siebenaler
Police
Department:
Date: September 5. 1995
Meeting Date: September 18, 1995
Category: Consent
Subject:
Resolution accepting Grant
Explanation: Resolution accepting Justice Department Grant
Reference Material/Responsibilty Memo and Resolution
Referred To: (Name) Department
Larry. Thompson City Administrator
•
Wayne Henneke Finance Director
Signature
MEMO TO: Mayor and Council
SUBJECT: Resolution to Accept Justice Department Grant
DATE: September 5, 1995
The City of Farmington has been authorized a $75, 000 . Grant for
the hiring of a full time police officer.
At this time we are prepared to hire that officer.
Prior to hiring the City must officially accept the Justice
Department Grant .
I have included a resolution accepting this Grant for the City of
Farmington.
If you have additional comments, feel free to contact me at your
convenience.
Daniel M. Siebenaler
Chief of Police
DMS/m
Attach
•
WHEREAS, the City of Farmington and Farmington School District 196
believe in proactive law enforcement, and
WHEREAS, the City of Farmington has applied for a U.S. Justice
Department COPS FAST Grant, and
WHEREAS, funds received through this grant will be used to fill a
Police/School Liaison position within the Schools of Farmington,
and
WHEREAS, this action is taken in cooperative with Independent
School District 196 .
NOW THEREFORE, BE IT RESOLVED, that the City of Farmington hereby
accepts the COPS FAST Grant from the U.S. Justice Department.
-5-
AGENDA REQUEST'FORM
Item No. h
k
Name: Daniel M. Siebenaler \
Department:
Police
Date: $eptPmher s, 1995
Meeting Date: September 18. 1995
Category rnncPnr Agpnda
Subject: Police Hiring
Explanation: Fill position authorized through Justice Department Grant
Reference Material/Responsibilty Memo
Referred To: (Name) Department
Larry Thompson City Administrator
Wayne Henneke Finance Director
Signature
MEMO TO : Mayor and Council
SUBJECT: Police Hiring
DATE : September 5, 1995
As you know, the Farmington Police Department has received a grant
to fund a Police/School Liaison Officer.
Our office has been conducting interviews and background
investigations to fill that position.
At this time, I would recommend that the City of Farmington hire
Kevin Rofidal as a full time police officer under the U. S . Justice
Department Grant Program. Mr. Rofidal has met all the requirements
of our recruitment and comes with spotless references .
Upon authorization to hire, Mr. Rofidal will be available for
service on September 25,1995 . At that time he will enter into a 12
week field training program.
Upon completion of field training, I will assign the School Liaison
Officer. I anticipate that assignment in January, 1996 .
As I have mentioned many times in the past, this position will do
nothing to relieve increasing call loads . It will meet most of the
needs of our School District and the activities generated there .
If you have additional comments or questions, feel free to contact
me at your convenience .
(71-2 /r7
Daniel M. Siebenaler
Chief of Police
DMS/m
AGENDA REQUEST FORM
Item No. 5j
Name: Karen Finstuen'
Department:- Administration (-)s -
\
Date: August 31 , 1995
Meeting Date: September 18 , 1995 nO
/14
Category: Consent
Subject: Accept Resignation from PARAC/Recommend Appointment Process
Explanation: John Smithson is resigning his seat on the
Parks and Recreation Advisory Commission.
Reference Material/Responsibilty Resignation/Recommended Ad
Referred To: (Name) Department
Karen Finstuen Administration
Jim Bell Parks and Recreation
Joy Pellicci Parks and Recreation
•
Signature
MEMO TO: MAYOR AND COUNCIL
SUBJECT: RESIGNATION OF PARKS AND RECREATION ADVISORY COMMISSION MEMBER
DATE: SEPTEMBER 13, 1995
John Smithson has resigned his seat on the PARAC. His letter of
resignation is attached. An advertisement soliciting new applicants
for the position is attached. Currently, we have no applications
on file for this seat.
When the seat on the Planning Commission became available earlier this
year, the entire Council wished to interview the candidates. Therefore,
you may wish to set a special meeting in order to do. this.
If you have any questions, or would like to change the interviewing
process, please pull this item from the Consent Agenda for discussion,.
c:444._
Karen Finstuen
Interim Administrator
1218 Sunnyside Drive
Farmington, MN 55024
Home : (612)463-8892
August 29, 1995
James Bell
City of Farmington
Parks&Recreation Department
625 Oak Street
Farmington,MN 55024
Dear Tim:
I am submitting my resignation from the Parks and Recreation Advisory Commission effective immediately.
I have accepted a new position that will require me to relocate to Louisville, KY the first part of September.
I truly appreciate the opportunity to get involved with you and the PARAC. I have learned a great deal and
have enjoyed my time with the commission. During my short four years in Farmington, I have developed a
tremendous amount of community pride. It's good to know that the parks department are in such good and
capable hands.
Thanks again for the opportunity. Best wishes for you and the rest of the PARAC.
rr
K. Smithson
APPLICANTS NEEDED FOR PARKS AND RECREATION ADVISORY COMMISSION
The City of Farmington is requesting applications from citizens
interested in being appointed to the Parks and Recreation Advisory
Commission. A current member has resigned, which gives citizens
an opportunity to become involved in the decision making process.
Due to the present growth rate in the City, the Parks and Recreation
Commission plays a vital role in shaping the future recreational
facilities in the City. Councilmembers rely on this Commission for
input and recommendations.
To apply, applicants must be 18 years of age, U.S. citizens, and
residents of the City of Farmington. Interested persons should pick
up applications at City Hall. Completed applications must be
returned to City Hall no later than Friday, September 29, 1995.
Applicants will be interviewed and appointed by the City Council.
Please publish in the September 21st and September 28th issues of
the Farmington Independent.
AGENDA REQUEST FORM
Item No. 51
• j
r�
Name: Tom KaldunskiXer),)yr •
Department: Public Works \'
Date: September 7, 1995
Meeting Date: September 1R, 199's
Category: Consent
Subject: Approve Appliance Recycling Agreement for Fall Clean Up Day
Explanation:
Reference Material/Responsibilty Memo/Agreement - Tom Kaldunski
3.�
Referred To: (Name) Department
Karen Finstuen Administration
Wayne Henneke Finance
Tom Kaldunski Public Works
Ben Klotz Public Works
Lena Larson Public Works
'1:%rl/d4/'
Signature
•
MEMO TO: MAYOR AND COUNCIL
SUBJECT: APPLIANCE RECYCLING AGREEMENT FOR FALL CLEAN UP DAY
DATE: SEPTEMBER 13, 1995
Attached you will fmd a copy of the agreement between the City and J.R.'s Appliance Disposal
for the Fall Clean Up Day. This clean up day is scheduled for Saturday, September 30, 1995.
Both townships have agreed to participate as they have in the past. Dakota Electric has granted
permission to use their facilities.
It is my recommendation that the City Council approve this agreement with J.R.'s. The terms are
the same as for the 1995 Spring Clean Up Day.
. 17f•s ic
Thomas J. Kaldunski, P.E.
Director of Public Works/City Engineer
TJK/1T
cc: file
Karen Finstuen
Wayne Henneke
TJK
Benno Klotz
Lena Larson
pis p ‘, / /r
8980 Jefferson Tr.W.,Inver Grove Heights,MN 55077 - .
TeloriP1111)PIP"
ephone(612)454-9215 Fax(612)454-8343 5 (800)358-6563
SC iEDULING f RESERVATION FORM
Customer/Agency: City of Farmington
Contact Person Name: Lena Larson
Title: Rcycling Coordinator Phone: 463-7111 Fax:: 463-2591
Office (Billing)Address: 325 Oak: S t
colMon Site Address: 4300 - 220th St. , .Farmington, 'MN (Dakota Electric)
Collection Day(s):` (Spring).
Tai Saturday, September 30, 1995
Collection Hours -From: 7;00 A.M� To: 2:30 P.M.
Fees Collected by: Customer x J.R.'S
Special Instructions/Remarks:
Appliances will include,but not limited to: air conditioners,dehtamidificrs,dishwashers,dryers,freezers,furnaces,
gaftge disposals,heat pumps,humidifiers,microwaves,refrigerators,stoves,trash compactors,washers,and water
heaters. Appliances will be in a square (non-compacted)condition,and not contain food,debris,or other foreign
material. RECYCT FR retains the right to refuse any appliance(s)deemed to be in such compacted or destroyed
condition which prevents the proper removal of hazardous wastes and/or refrigerants according to law.
J.R.'S Appliance Disposal, Inc, (RECYCLER) is solely responsible for the safe removal of all PCB's, mercury,
CFCs, appliance metals, and other hazardous wastes, according to Federal haw and the laws of the State of
Minnesota. The Recycler shall secure and maintain all necessary PERMITS and APPROVALS necessary to process
said appliances. The Recycler will also provide any necessary CERTIFICATES OF INSURANCE to the Customer,
prior to start of work. INSURANCE shall remain in effect at all times and not be materially changed.
The Customer shall pay to the Recycler an amount of ($7.00),(plus an$8.00 surcharge for each air conditioner),
for each appliance accepted by the Customer and tendered to the Recyder. Any special charges will be agreed to
by both parties prior to acceptance by either party. Customer shall pay within 30 days of the invoice date.
The RecycIer shall INDEMNIFY and HOLD the Customer and its employees HARMLESS from all claims,
demands,and causes of action of any kind,character,including the cost of defense thereof,resulting from the acts,
omissions, of the Recycler; of the organization's respective officers, agents, employees, and/or the individuals
receiving benefit from the funds or items exchanged relating to the activities conducted under this agreement.
Accepted for Customer: Its:
Date:.
Accepted for J.R.'S Appliance: et:1.4.1V..a<tt•,.•
p �+ -�- Its: ��..Q.
Date: 9 " t I f-
CUSTOMER: Keep this original&mall or fax 2nd copy back to J.R.'S Appliance
• Printed on Recycled Paper•
AGENDA REQUEST FORM
Item No. 5m
Name: Jim Bell
Department: Parks and Recreation
Date: September 8, 1995
Meeting Date: September 18, 1995
Category: Consent
Subject: Adopt Resolution Approving Application for Grant Funds to
Mighty Ducks
Explanation:
Reference Material/Responsibilty Resolution - Jim Bell
Referred To: (Name) Department
Karen Finstuen Administration
Jim Bell Parks and Recreation
—/
„SQ._
Signature
PROPOSED•
RESOLUTION NO. R
APPROVE AN APPLICATION FOR GRANT FUNDS •
TO MIGHTY DUCKS
Pursuant to due call and notice thereof, a regular meeting of the City Council of the
City of Farmington, Minnesota, was held in the Civic Center of said City on the 18th
day of September, 1995 at 7:00 P.M.,
Members Present:
Members Absent:
Member introduced and Member seconded the following:
WHEREAS, the Minnesota Amateur Sports Association provides grant funds through the
Mighty Ducks Legislation Grant; and
WHEREAS, the City of Farmington is in need of two additional team rooms at the
Farmington Ice Arena to enhance gender equality for Girls High School Hockey and
Youth TeamS; and
WHEREAS,' the Mighty Ducks Legislation Grant will provide $ in funding
with fifty percent (50ss) matching City funds or in kind services.
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby approves the submittal of
an application for Mighty Ducks Legislation funding through the Minnesota Amateur
Sports Association in the amount of $
BE IT FURTHER RESOLVED that the City Council also approves 50o matching funds or in
kind,service.
This resolution adopted by recorded vote of the Farmington City Council in open
session on the 18th day of September, 1995.
Mayor
Attested to the day of September, 1995.
Interim City Administrator/Clerk
SEAL
AGENDA REQUEST FORM
Item No. 5n
Name: Larry Thompson
Department: Administration K-----'
•
Date: August 11, 1995 p ,/„ j
• to' 49
Meeting Date: A . . . • •
Category: Consent
Subject: Approve Concept - Reserve Half Page of Independent for City News
Explanation:
Reference Material/Responsibilty Memo - Larry Thompson
Referred To: (Name) Department
Department Heads
Development Committee
,
4--/
iii L ' fid.
Signature
t
Memo to: Mayor and Council
Subject: City News-Farmington Independent
Date: August 16, 1995
Two of the adopted Council initiatives was improved communication programs and
newspaper articles. Recently, Members Fitch and Gamer, and I met with Doug Heikkila
to discuss the possibility of reserving a half page per month in the Farmington
Independent for City news. The City would have full control over what went into the
space. The cost of the space would be approximately$250.00 per month. While the
concept was fully endorsed by the Finance Committee, it was noted that there were
certain details to be worked out, such as types of news and information, who will write
the articles, who will be in charge of approving and editing the information, who will lay
out the page,budget adjustment, etc. It is felt that these details can be worked out once
the Council gives its conceptual approval. It is recommended that this concept be
approved.
//a74Y- A.7,—
Larry Thompson
City Administrator
ljt
cc: Department Heads
file
AGENDA REQUEST FORM
Item No. 5p
\ çU
Name: Wayne Henneke
Department: Finance
Date: September 11 , 1995
Meeting Date: September 18, 19 9 5
Category: Consent
Subject: Adopt Resolution Amending Fire Cataract By-Laws - Pensions
Explanation:
Reference Material/Responsibilty Wayne Henneke/Ken Kuchera
Referred To: (Name) Department
Karen Finstuen Administration
Wayne Henneke Finance -
Ken Kuchera Fire
Rosemary Swedin Finance
r
Signature //i,
Memo to: Mayor&Council
Date September 11, 1995
Re Increase Fire Cataract Pension
The City has received a request from the Fire Department Cataract Relief Association to •
increase their pension from$1,550/year of service per member to $1,600 per year of
service per member effective January 1, 1996. The 1996 levy required to support this
request will be $45,000. The 1995 fire pension levy was $34,375.
It is recommended to increase the pension from$1,550/year of service per member to
$1,600. Funding for the increase has been allocated in the 1996 Proposed Budget.
tdalryt_e_' -Y.-/-0.,v2.-v-Le 12_
Wayne E. Henneke
Finance Director
c.c. Karen Finstuen,Acting Administrator
Ken Kuchera, Fire Chief
weh
fl
PROPOSED
RESOLUTION NO. R
AMENDING CATARACT BY-LAWS RELATING TO PENSIONS
Pursuant to due call and notice thereof, a regular meeting of the City
Council of the City of Farmington, Minnesota, was held in the Civic
Center of said City on the 18th day of September, 1995 at 7:00 P.M. .
Members Present:
Members Absent:
Member introduced and Member seconded the following:
BE IT RESOLVED by the Mayor and Council of the City of Farmington that
the Farmington Fire Department Cataract By-Laws are hereby amended as
follows:
$47559:98 $1,600/man/year
This resolution adopted by recorded vote of the Farmington City Council
in open session on the 18th day of September, 1995.
Mayor
Attested to the day of September, 1995.
•
SEAL
Interim Clerk/Administrator
DATE: September 8, 1995
TO: Mayor & City Council
From: Farmington Fire Department
Cataract Relief Association
Subject: Association Pension Request for 1996
Attached is a amorization schedule for $1, 600. 00 per year, which
is a increase from the present $1,550. 00 per year.
As you can see the city's contribution to meet this request would
be $41, 438. 00. The Board of Directors of the Farmington Fire
Department Cataract Relief Association is requesting $45, 000. 00.
It is the goal of the Association to reduce the amorization
schedule so as to lesson the amount of the City's contribution in
the future, and at the same time strengthen the Association.
If you have any question please feel free to contact President
Bill Sauber, Treasure Terry Thraen, or myself.
Thank you.
Respectfully submitted,
i:1077Vt4 E-.)\42-71
Thomas E. Hemish
Secretary
c. c. Larry Thompson, City Administrator
Wayne Henneke, City Finance Director
Cataract Board of Directors
File
•
DATE: July 28, 1995
TO: Mayor & City Council
From: Farmington Fire Department
Cataract Relief Association
Subject: Association Pension Request for 1996
The Board of Directors of the Farmington Fire Department Cataract
Relief Association have been meeting recently to discuss the
possibility of an increase in the Associations Pension for 1996
and also the future goals of the association.
On July 25, 1996 the Farmington Fire Department Cataract Relief
Association passed a motion to request a pension increase from
$1, 550. 00 to $1, 600. 00 per year of service effective January 1,
1996, the city's contribution requested is $ 45, 000. 00.
Thank you.
•
Respectfully submitted,
AV4414
Thomas E. Hemish
Secretary
c. c. Larry Thompson, City Administrator
Wayne Henneke, City Finance Director
Cataract Board of Directors
File
. SCHEDULE I—II FOR LUMP SUM PENSION PLANS
STATE FIRE AID YEAR 1996
Fr:efighters Relief Association of -Rmtd&p z J • County of .Al-i0 f+ •
SCHEDULE I
Computation of benefit of relief association special fund(at$/(000 per year of service) for all members based on their years
of service as active fire department members. .
•
piudA4..,..c...107
1 2 3 4 5 16 v 7
• 1995 1996 11
F.D. I To End of This Year j To End of Next Year ii
• Name Age j Entry Date j Years Active i Accrued I Years Active j Accrued ;I
I Month Year Service Liabili Service Liability �I
' 1. Ke Y-, k In e sr a.. IDIEMEINEll 'z Li &2O0 AS 4O DOO
2. Rob¢ -r L' u.'-t-is 1. ' 1 a 7 3 `d, 3S a5O , ? 3G, 800
. D a n i e. 1 I-,e l e>r, `f• 3 i 3 7 5 I foo 'a. 35 .-e.0 I,
4. Al A Y,o,..S 51 12. '7S `a0 0o0 01 I 33 Goo 'I
5. Jevrry 5a:6e v- 1401 i '7(a o2.0 "P. 000 -Z 1 I 3 (oca
6. Le,r. Lie sbrlc,I-, 4 I 79 / (o ! SSFg 1 , `f,G(00
7. Srev e., -S cl• N.-. 35 g0 I G 8q8 1 '7 ..f 9G0
8. , ai r pis 1: (a.l-,e.. 3 8 I O • 2 0 S , o 8C`-i ) . 8q2
9. ev-v\ kv-Qe - L-(- g . 3 '7 /AO MIMI 18 9`f5
lo. -r-i r,., Pi'er c. M la • g 1 3 0 / 0 111111=1 18,9``;
' IL Ro v-i- 011 3 as 8., 13 /7 /2o f 12 ( (1 i
12. --o,v- I-0.W.r e,.,C e� tit-5- 0 8 3 I 15 9. . II / 1 / .O
. 13. l 1 1\ Sc..u10e.v 3 8 0 • 3 1 ' , /s Sc? .. 13 17. /a o
;114. Jm Me, e.v- s 1111 I0 83 I 1S �9�. 13 17,1:),0 I)
15. Tb P-e tsl-, to . g(O 1 0 Is CD I I IIn_2 ,�
Total from Pa_c 2 1 )/(L ,'7. I I LI-O, iSG ;!
' " DEFERRED !
"Total of Deferred Pensions,
If Anv, Total from .a_c 2 4}1,(0'7 50 OS(o
Total Unpaid Installments, !
If Any, Total from .aye 2
Total of Early Vested Pensions
If An , Total from .ane 2 5 ,580 S�,,5��
A. Accrued Liability Through Next
Year 1996 (total,column 7 > (01(0,112O
B. Accrued Liability Through This
Year 1995 total,column 5 > Sc01,9SI _____•_> 5'(Dl , gg
C. Subtract Line 13 from
Line A (normal cost) 5L/, 799
Fractional Years of service must be calculated to nearest full year.
Do not enter liability in Columns 5 or 7 for any person who will receive entire pension during this year. Enter this pension
amount on Schedule II,Section 1, Line h.
For installment liability,enter amount which will be payable after end of this year in both column 5 and column 7.
If interest is to be paid on unpaid pensions,add interest for 1 year in column 7.
A copy of these schedules must be presented to the City Council before August 1 each year.
Page 1
SCHEDULE I - ADDITIONAL MEMBERS
1 I 2 i 3
, 4 5 1 6 7
1995 1996 i• ,
F.D. To End of This Year To End of Next Year ij .
Name Age I Entry Date Years Active' Accrued Years Active Accrued ;j
'Month Year I Service Liabilit Service Lability ij
Regular Pensions •1
1.• 32-c-C a o.sov, 30 . to 86 /0 /a I(po I /3 7a.8 ,(
2. 10 .4 o..5‘ C-- EN . 8 (o / 0 aIloo 1 / / 37
3. N1Urk j< t t,dSert-k a • 9 1 $(0 • 9 l0 lnf.`, 8 I(n l0 Id /6O 'I
4• ilia,--K F r s c k b a.c 38 I (p • '8 8 9 ` ez, i' 1065'6
5. /inks a e 3 I : ' 7 7 ' 72, 8 °f al(o
6. -C'--e\n-t- L c v-so v-N "-.9 L/- 29 -7 7 87. 2 9 a (o iI
7. -t-"t-o C.z ► • 0.Y, a 1 1 2 . '7 -t 87 8a►Ca
. 8. Se_L-F ic-de( Wat,,. 3g a g ( 560 1111011 7 8731 it
9. )cx No -st'e 3' 1 0, 9 o (p co S(oO '7 7 872 II
t�asrkev' 3P, 5 9 0 Co ( 5(00 17 '7 27. .
'11. Ke,vi h ue2-,v, 3`)- 9 9 o S- 5 3'4-'4 (p to s(GO
12. -1'o d.d. k t-,5 e.t- a. 9 9 o 5- S SLPIL Co 1.0 S6)0
13. bo. m Me. ex- 34, I . 90 111111511111.11EMI (A to SCO
14. R. EiI,,., sworrL\ I 9 `f- I a 48(4 3 30`x-0
15. Ips L l rd -t--o I q 4 a^ 19g 3 3 040
• 16. -n--(f S,-,,', r-k Niii-. 9 '4- a 198 ,4 3 3 040
17. 2u / 9,5 CM,0 9A4-1L
' 18. 11111• 4S' I 9(00 .A / 92`71
19. IIIIIIIIIIIIIIIIII I q I 960 a, / 98
;20. / 9S- I 9 (60 / 92 L
21. . • / 9s I I 41 6.:,0 a. / 92
22.
:23. _EM_
24. 1
25.
Subtotal of Regular pension liabilit IINFEall IgkigiRalg: /440eo
Separation Accrued Accrued
• Name Age Entry Date I Date Liability Lability
Deferred Pensions
1. LJ t l (i a,..,-, ' .10-1-"?__ 4'7 i-/1- 69 /-/ -2c) -43,82,0 S-,o'I e7L- ,
2. Wi Ilia . UJe.ierke_, 1/.7 , A-Io-(9 `. -(o-89 ,`19Atf-,98i.
,.
Subtotal of Dcfcrrcd Pensions t+'7,(r)'`73 So,OS(o
Unpaid Installments ,
1
2. I
_ Subtotal of Unpaid installments t
1
Early Vested Pensions I
1. 1-I-ev10 H avev- Invd. 1+5- I . -I4--81 ' s,700 x,,700 ,1
2. f.-:,,,,, p.,oyd. LS 1/,- 1 -i I ?-`1-3a it ��{-g '7)x`/8 1
3. Ru ,S P.;we-v '-f7 l -8-'-IS 3--2l-Sp 14-J oO 44-7 .00 1
4_-r�� TL,ole.v, 11-5 4-i3-`70 1.-13 -8/0 9, '4-0 g 611g0g I
_Subtotal of Early Vested Pensions C SAF, PNCE, 3) as 5'80 I 5 ,5$O 1
Page 2
SCHEDULE I - ADDITIONAL MEMBERS
1 1 2 ; 3 1 4 5 I 6 7 il
1995 1996 it
F.D. To End of This Year To End of Next Year 11
.' Name Age I Ent Date Years Active Accrued Years Active Accrued II
Month Year Service liabilit Service Liability
Re lar Pensions
1.. I
2 IIIIIIIII_ !
- 1 ' ;I
3. IIIIIIIII.I 'I
i I
6. I
i I8. 11.11111111I
9. 111111111. I_ ii
:10.
12. NEM II
13. ��I ..4 i
14.
:15. I I
1G. IIIIIIIIIIIII
17. I
I S. 1 1
19. I 1 •
.20. 1�
`21. NIB
22. -:2.
2 3. 1
25. _-1
Subtotal of Regular cnsion liabilit KFigiteW5.4
Separation Accrued Accrued
Name Age Entry Date Date Liability Liability
Deferred Pensions
1. I
" - I
:3.
4
i
Subtotal of Deferred Pensions I�
Unsaid Installments
1.
Subtotal of Un•aid installments
Earl Vested Pensions
1. MsKe_. e,tnWe✓11.v. 0 3-5.-8 I i '1-' o-93 II 4-`a 11 (-1L- 4-7/-
4
2. 1Dehh.is Pe•e.v'o... '•S 3-1].-V4 1-ll..-9 11 L100 17 `f 00
,i.
4.
Subtotal of Early Vested Pensions
Schedule II •
Section 1 Determination of Projected Net Assets for the year ending December 31, 1995
Special Fund Assets at December31, 1994 1 $ 3701 SO !
(See Ending Assets in Reporting Form — 1994) .
Projected Income to December 31, 1995
a. Minnesota State Aid $ �.stoo I
(Use 1994. amount, exclude supplemental)
b. Municipal (independent fire) Contributions $ 3f7S
c. Donations (List ) $
d. Investment Income $ 15,95'$
e. Realized Gains (losses) $
f. Unrealized Gains (losses) $
g. Other income (Includes Supplemental) $
(List —
Total 2$
Projected Assets plus Income December 31, 1995 (line 1 + line 2) 3 $ L4 ( -,CDS S
Projected Disbursements through end of year
h. Pensions $ ,511/SD
i. Other benefits S
j. Administrative $ / '7 D O
Total 4 $ 5A.850
Projected Assets at end of year (line 3 minus line 4)" ss '3 9,'7 3 S
Section 2 Determination of Projected Surplus(Deficit) as of December31, 1995
Projected Assets (line 5) 6 $ 384,1785--
Accrued
89,'78SAccrued Liability (line B, Schedule 1) 7 $ So I ,g S I
Surplus (deficit) (Subtract line 7 from line 6) 8 $( 1'7D. 19(p)
* Go to Section 3 if Surplus * Go to Section 4 if Deficit
Section 3 Determination of Municipal Contribution (if Surplus)
Normal Cost (Line C,Schedule 1) 9 $
Calculated Administrative Expense (1994 Reporting Form Adm. Exp. $ x 1.035) 10$
Less:
k. Minnesota State Aid $
I. 5% of line 5 $
m. 10% of line 8 S
Total Subtractions 11 $
Municipal Contribution (line 9, plus 10 minus 11) 12$
If $1.00 or greater, certify to municipality before August 1, 1995,
If negative number, no contribution is due.
GO TO SECTION 5
D ,e
Section 4 Determination of Municipal Contribution (if Deficit)
Amortization of Deficits. •
j Year Incurred Column 1 Column 2 Column 3
iAmount Retired in Prior Amount Left to •
Original Amount Years Retire
` 19
119_
119_
19_(Sgr. SC,l}) -• 4t{-S- 9 0 t,59 I I(j I,S(o ,
) n. 17 ,19(p (section 2,line 8)
•
Subtotal o. Ili It S(o (Column 3 Subtotal)
New add9 Deficit(95) 30, 33 S 36,335" p. S(;t'3 t5(n.minus o.)
Totals ata/7g 7 90I 591 1'7 ,19 (1)
Step # 1 If Line p is positive,enter line p in columns 1 and 3 of New additional Deficit (95) line.
(This is your New additional Deficit for 1995.)
Step #2 If Line p is negative,reduce columns 2 and 3 according to Deficit Reduction in the instructions,page 6.
Amortization of Deficit (Total from Column 1 2J,a,7 S 7 x.10) 13$ (,-,t�7q
Total from line C, Schedule I, Normal Cost 14$ 5`(-,"199
Calculated Administrative Expense (1994 Reporting Form Adm.Exp. /7s S x 1.035) 15$ (t q.SO
Subtotal Lines 13+14+15 16$ 89../9ag
Less:
q. Minnesota State Aid $ . -D.,DO I
r. 5% of line 5 $ 191'-1”
Total Subtractions (subtotal of Lines q and r) 17$ 4/,490
Municipal Contribution (line 16 minus line 17) 18$ 1143 0
(If 0 or negative, there is no municipal contribution)
You must certify to municipality before August 1, 1995, even if no contribution is due.
Section 5
Calculation of Average special fund income per member A+B+C
D
A B C D E
State Municipal 10% of Active
Aid Support Surplus Members Average
last year 1994 ;L)./00I 301Sra7 31 / 69(4
2 years ago 1993 ,P0,34,_ I asfig 3 a9 1G8,4
3 years ago 1992 .0,71 / 1 c} ,3v Lo 35- 166/
Total column E divided by 3
F. SI /`i(AO
Maximum Pension Benefit under
G. statute S 1 7 03 ,
t Look up the result of F on the table (page 7 of the instructions) to obtain G.
f This is your maximum benefit this year. You cannot increase benefits beyond this amount.
Page 4
SCC Lecc,u) , ed'h -7
/4 re.ovYaa'15tQn 0-• Pie-i.� be-r,ai 11-'4
yea_v` 01,'t h0. 1 /9^nRt4ni- iFert f�ecL 4 - oust*' Lely {o
GI- GU1 fv1 Pr 10 v"." y ...vs I*E4'i•r t..
I 9 g tp c�-,3� 7 �gJL� S3
.
-
• 11 g 7 aa�83$ IS , 7j `f,541, 7
19 8 B 4,3';•a- ,0 .1-1- I i 9 2
192, 9 51 30Li- ._ S,IS I 1i2.
I91o _ • 33, 95(0 ..JG ,4�rq 1� 9'77
I4q I. L0 ,0111.. 8�S0� fig, 07 -
I � S9,°93 i77 _
, �o ... - . '� l, ��8
1Cq. 3 • t .qs �(�0 1Z,( S5
199 `-1 • I, ,8 I t, ! 8
�g,15�
a3aLfS� 9°,591- . . . It-t•
AGENDA REQUEST FORM
Item No. Sq
Name: Wayne Henneke
Department: Finance
0-1-�
Date: September 11 , 1995
Meeting Date: September 18 , 1995
Category: Consent
Subject: Budget Transfers - 1995
Explanation:
Reference Material/Responsibilty Wayne Henneke
Referred To: (Name) Department
Department Heads
(64/tom.
Signatur,t / �I�
Memo to: Mayor & Council
Date September 14, 1995
Re 1995 Budgeted Transfers & Proposed Budget Adjustments
1995 Budgeted Transfers
It is recommended to approve the following transfers which were
budgeted in the 1995 Budget. The transfers are for overhead
'reimbursements to the General Fund, 1995 Fire Relief contribution,
1995 Space Needs, and transfers to the Revolving Capital Equipment
Fund.
To: From: Amount
•
General Fund . Storm Water $ 4, 045
General Fund H.R.A. 25, 000
General Fund Water 19, 850
- General Fund Liquor 9, 152
General Fund Investment Interest 6, 500
General Fund State Aid Street Maint. 10, 000
Arena Fund General Fund 25, 000
Space Needs Fund General Fund 11, 540
Revolving Capital Equip General Fund 229, 049.
Revolving Capital Equip Solid Waste 52, 706
Fire Relief Fund General 34, 375
Wayne E. Henneke
Finance Director
c.c. Karen Finstuen, Acting City Administrator
Department Heads
file
•
1
r""' AGENDA REQUEST FORM
Item No. 5r
Name: Wayne Henneke
OL-f-1\`' �)
, .
Department:
Finance U
Date: September 11 , 1995
Meeting Date: September 18, 1995 •
•
Category: Consent
Subject: Funding of Deficit Funds
Explanation:
•
Reference Material/Responsibilty Wayne Henneke
Referred To: (Name) Department
Department Heads
Signature ,�
Memo to: Mayor& Council
Date September 14, 1995
Re Funding of Deficit Funds
}
The 1994 Audit addressed the need to provide funding for Funds with deficit balances.
Many of the Funds listed in the Audit which had deficit balances as of 12/31/94 were
funded by the January, 1995 bond issue, and PCA Loan. The Pine Knoll Project was
recorded as a single project instead of part of the 1994 Improvements where the funding
was provided.
The Funds needing funding at this time include:
* 1991 Annexation Fund
* 193rd Street Water& Sewer Project
* City Center
City Center Project
The City Center Project was planned to be funded out of excess funds available in the
Capital Improvement Funds. It is necessary to designate which one of the Capital
Improvement Funds will fund the project. It is recommended to fund the City Center
Project out of the 1991 Improvements Capital Projects Fund.
193rd Street Water& Sewer Project
The 193rd Street Water& Sewer Project has a deficit balance of$3,326. It is
recommended to fund this from a$1,663 transfer from the Water Fund and a$1,663
transfer from the Sewer Fund.
1991 Annexation Fund
The 1994 Financial Statements shows a$276,956 deficit balance in the 1991 Annexation
Fund. The 1995 Bond Issue for the S.E. Area Storm Sewer provides $130,000 for the
annexation. Also, in December, 1994 the City Council approved a motion that stated any
1994 General Fund Surplus over$30,000 will be used to help fund the Annexation. It is
recommended to transfer$78,548 for General Fund Surplus to the 1991 Annexation
Fund. Additional funding will need to be provided to fund the deficit balance of the
Annexation Fund. The above represents a good start of the funding but I will need to
come back to Council at a later date to recommend further funding.
CEJ
•
Wayne t. Henneke
Finance Director
c.c. Karen Finstuen,Acting City Administrator
Department Heads
file
AGENDA REQUEST FORM
Item No. 5s
Name: Wayne Henneke \ fiLiff-}- -
Department: Finance
L
Date: September 8, 1995
Meeting Date: September 18 , 1995
Category: Consent
Subject: Approve Capital Outlay Request - Finance - Computer & Printer
Explanation:
•
Reference Material/Responsibilty Wayne Henneke
•
Information will be presented at the meeting.
Referred To: (Name) Department
Karen Finstuen Administration
Wayne Henneke Finance
W14Qfle
t VI&tit/
Signature
Memo to: Mayor&Council
Date September 14, 1995
Re Capital Outlay Request=Computer&Printers
The Finance Department is still in the process of implementing LOGIS utility billing,payroll,and
General Ledger. To go online,the City needs to purchase a laser printer for utility billing and a laser
printer for General Ledger/Payroll. The General Ledger/Payroll printer will be a stand alone printer
located in the Accountant's office. The utility billing printer can also be used as a backup printer for
the City's computer network. Two quotations have been received for the printer:
Office Products Unique Software
LaserJet 5P(2 printers) $2,235 $2,247
Includes Jet Direct Card
The computer in the Accountant's Office is a Compac 386. When the Accountant went to LOGIS for
training she stated when she worked on their 486 Computer the screens would come up immediately.
When using the LOGIS software on the City's 386 computer she must wait for the screens to come
up. This tells me we are going to waste time waiting on the City's 386 computer.
I have received the following quotations from Office Products of Minnesota and Unique Software for
a Pentium 90, 16MB RAM,540 MB HD Computer. The price quoted includes having the City's
Computer Consultant,Terry Mitchell,connect it to the City's network:
Office Products Unique Software
Pentium 90, 16MB RAM, 540 HD $3,205 $2,565
Funding
The funding for the computer and printers would be from the LOGIS line item in the Finance
Department's operating budget. $27,135 was budget for expenditures implementing and using
LOGIS in 1995. After checking with the people at LOGIS it is estimated that we will only spend
$11,290 in 1995. Therefore,funding for this request is available.
Recommendation
It is recommended to accept the quotation from Office Products of Minnesota for the purchase of the
two LaserJet 5P printers. It is also recommended to purchase the computer from Unique Software
and have Terry Mitchell install and connect it to the City's network for approximately$2,565.
Ak2
Wayne .Henneke
Finance Director
c.c. Karen Finstuen,Acting.Administrator
Rosemary Swedin,Accountant I
file
AGENDA REQUEST FORM
Item No, 7b
v jc)
Name: Charlie Tooker
Department: Administration
(vt".. ,
Date: September 6, 1995
Meeting Date: September 18, 1995 •I'T(\r''
Category: Petitions, Requests and Communications
Subject: Harris Thompson Request for Accessory Building
Explanation: Per Council directive on September 5, 1995
Reference Material/Responsibilty Charlie Tooker '
Referred To: (Name) Department
Development Committee
(eat,
Signature
•
MEMO TO: MAYOR AND COUNCIL
SUBJECT: HARRIS THOMPSON MILK TRUCK GARAGE
DATE: SEPTEMBER 13, 1995
Harris Thompson petitioned the Planning Commission in October of 1994
for a conditional use permit to build a 1001 square foot garage to
house two milk trucks at residence (21612 Chippendale or 605 8th St. )
in Farmington. The Planning Commission agreed that the milk trucks
would benefit from an adequate garage, but the property already has
a two stall, 492 square foot garage.
Section 10-4-1 (L) of the City Code reads as follows:
(L) In the R-1, R-2 and R-4 Residential Districts, the total area
utilized by detached private garages shall not exceed eight
hundred (800) square feet. However, detached private garages
of up to one thousand (1000) square feet may be approved
through the conditional use process. All garages must comply
with maximum percentage of lot coverage listed 'in Table 1,
Section 10-4-2.
There is no problem with lot coverage but Mr. Thompson does not wish
to eliminate the existing garage nor is he willing to build an attached
garage which then would eliminate the obstacle of detached garages
totaling more than 1000 square feet.
The Planning Commission denied the request and an appeal to the City
Council produced a sympathetic reaction. Some time was spent by the
Council considering the expansion of square footage on accessory
buildings. The discussion involved both Mr. Thompson' s building request
and the 1000 square foot storage building constructed by James Pluntz
after securing a conditional use permit, which he added on to without
benefit of a building permit. The Pluntz experience contributed to a
decision by the Council not to expand the square footage of accessory
garages on January 17, 1995.
During the most recent discussion of Harris Thompson' s request, the
possibility of rezoning the Thompson land to business was suggested
as a way to eliminate the Section 10-4-1 (L) code requirement. An
immediate advantage to this is that Mr. Thompson will be able to build
housing for the milk trucks. Disadvantages include the possibility
that the garage could be as large as 4500 square feet, provided that
the old house, garage and shed have been removed, based upon 25%
building coverage of this lot. The rezoning would also establish
precedence for extending a business strip along the east frontage road
without any stated long term objective. Past policy prevented the
creation of any business uses within East Farmington because of the
potential threat that a competing strip or center would further delay
revitalization of the downtown.
•
One of the attractive qualities of Farmington development is that it
does not have business strips along its arterial streets like those
found in the old part of Hastings. On the other hand, City growth .
will create a need for uses that live on the traffic that passes each
front door. This suggests a need to evaluate where such a strip
should be in Farmington. The current revision to the City Comprehensive
Plan now underway by the Planning Commission would be an excellent
place to start.
While talking with Mr. Thompson about the various options available
to provide shelter for his trucks, he indicated that rezoning was
not an option which he would support due to the possibility of higher
tax liability on commercial property. He also suggested that since
he is in the process of removing the old house, garage and shed at
the rear of the property, the proposed 1000 square foot building is
only 300 square feet more than what has been on site for years. The
old building cluster totals approximately 700 square feet. While
the replacement of old by new appears to be a positive change at this
site, the ordinance does not allow it as it is currently written
because of the 1000 square foot ceiling on accessory garages.
It is recommended that the Council ask the Planning Commission to
evaluate potential sites for highway business strips, including the
east frontage road of TH #3.
/17 lye,.
Charles. Tooker
City Planner
cc: file
Harris Thompson
Development Committee
AGENDA REQUEST FORM
Item No. Ila
Name: Karen Finstuen
Department: Administration
,et, 0- sziL;c3L,S_,
Date: September 8 , 1995 rj- )
MeetingDate: September 18 , 1995
Category: Miscellaneous
•
Subject: Consider Proposals from Consultants for Half Page Ad in
Independent
Explanation:
Reference Material/Responsibilty Proposal/Recommendation
Referred To: (Name) Department
Department Heads
Signature *
MEMO TO: MAYOR AND COUNCIL
SUBJECT: 1/2 PAGE AD -FARMINGTON INDEPENDENT
DATE: SEPTEMBER 13, 1995
The City Council has discussed the possibility of placing an ad in the Farmington Independent
once per month. I have received proposals from two Public Relations people, Gerry Drewry
and David Schreier,to prepare this ad. They are enclosed for your review.
Before implementing this goal I believe that we need to establish who will determine the
different subjects in the ad,which staff person will be responsible for working with the
consultant on research and background material,and what amount of time should be dedicated to
this project. We will also need a budget adjustment.
If you have any questions prior to the meeting please call me or stop at the office.
Karen Finstuen
Acting Administrator
kf
cc: Department Heads
Jeanne Stanke
File
David Schreier
Public Relations Practitioner
2890 Pilot Knob Road
Eagan, Minnesota 55121
454-4056
September 1, 1995 •
Ms. Karen Finstuen
Administrative Assistant
City of Farmington
325 Oak Street
Farmington, Minnesota 55024
Dear Karen,
I enjoyed meeting with you earlier this week and learning more about the City's thoughts of
purchasing space in the Farmington Independent. There has always been a need for government
communication, if for no other reason than to inform citizens of the services available and the manner
in which they are to be used.
Your RFP requested a proposal for writing, editing and designing a monthly public
information advertisement. Your greatest concern, understandably,is that the advertisement "does
its job" by getting the City's messages to the public. Public information is crucial if citizens are to
make intelligent judgments about policies and activities of their elected representatives. Through
information it is hoped that citizens will have the necessary background to participate fully in the
formation of government policies.
This proposal describes a goal for the proposed advertisement, three objectives I will use to
achieve that goal, and the methods I will use. Also included are,my qualifications in assuming the
project, and a lump-sum cost estimate. You will find an enclosed dummy of the advertisement in the
packet.
The Goal of the Advertisement
To promote intelligent involvement in deciding public policy is the goal of Farmington's
public information efforts.
Objectives
My objectives as a public information consultant (PIC) in assisting the City in achieving its
public information efforts are:
1. To inform the public about the public's business by communicating the work of the
City and its departments through a paid monthly advertisement in the Farmington Independent.
2. To improve the effectiveness of the City's various department operations through
appropriate information techniques by explaining programs so that citizens understand and can take
actions necessary to benefit from them.
3. To provide feedback to City officials so that programs and policies can be
modified,amended, or continued, if City officials care to do so.
Methods for achieving the objectives
Objective 1: To inform the public.
This objective is achieved by meeting the advertisement's audience -the public- on its terms.
Information is comprehendable by as many readers as possible. Readability will be targeted to the
8th and 9th grade levels. Several topics that will appeal to a wide variety of readers make up the
content of the advertisement. A single-topic edition should be avoided as too limited in interest.
Objective 2: Information techniques used in explaining programs resulting in improved
department effectiveness.
The advertisement uses a newspaper format which includes a banner,a masthead, colored
rules, white space, various type styles for headlines, kickers, pull quotes, bullets, sidebars, screens,
reverses, boxes with drop shadows, and black and white photographs. Clip art will be avoided as
much as possible. These design elements combined with the written and visual tactics make up the
information techniques.
It is my intention to have this advertisement look and read like a newspaper. Newspapers are
perceived as being creditable sources of information by their readers. The stories in the
advertisement will be prepared by the department heads. I will re-write them so that they are
organized and presented clearly. Sentences are short and direct. Some stories are written in a
punchy writing style, others are authoritative and have a no-nonsense tone.
The public is increasingly visually oriented, so photographs will be an important part of the
advertisement. I am able to take, develop, and print my own black and white photographs.
The advertisement will be attractive and informative and appeal to as many readers as
possible. The outcome of this objective is the public's increased awareness of their responsibilities as
residents in the community and what services are available from various City departments.
Objective 3: Provide feedback.
This objective is achieved by soliciting comments from the Independent's readership.
Generally only those people who,have a vested or self-interest in an issue are the only ones who ,
make their thoughts and feelings publicly known.
I will survey a sampling of the readership to determine their attitudes, hopes, fears, concerns
and frustrations concerning City programs and policies, and how to tailor future monthly
advertisements that appeal to the readership.
• Qualifications
I am a graduate of Winona State University with a bachelors degree in Public Relations. My
•
emphasis is in community relations and community building.
You will find enclosed a copy of my university transcript. I have highlighted my journalism
and public relations classes.
A portfolio of my work is available for review if you, the council members, or the staff care
to see it.
}
•
Budget Proposal
Lump-sum of$250 a month for salary, film and development, telephone, postage, printing,
computer time, and travel expense.
Conclusion
Your need is clear: the City must have an effective method of delivering information to the
public. A paid monthly advertisement with its own distinctive style that looks and reads like it is a
part of the local newspaper is my proposed solution. As in the past, I am happy to work with the
City in helping it meet its and the public's needs.
*****
Karen, I'll give you a call next week to see if you want any additional information.
•
.Sincerely,
cw ZL,LA)
David Schreier
Enclosures
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•
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•
August 31, 1995
Karen Finstuen
Administrative Assistant
City of Farmington
Farmington City Hall
325 Oak St.
Farmington,MN 55024
Dear Karen:
This letter is a response to your invitation to submit a proposal for preparing a half page of city
news that will be printed in the Farmington Independent once each month.
The objectives of this project would be:
• To enhance two-way communications between Farmington residents and city staff and
officials;
• To raise the general level of knowledge about city government;
• To reduce misinformation about city activities;
• To induce more residents to serve on boards and commissions.
•
Suggested contents of half page:
• Names and phone numbers of the mayor and council members;
• Address,phone number and office hours for city hall;
• Dates, times and locations for scheduled meetings of the council,boards and commissions;
• A minimum of two photos and/or maps to provide information and to enhance visual
interest;
• Issues that need citizen input;
• Questions from residents, with answers by the appropriate city staff person; •
• A feature on the planning commission,parks commission,or other city entity. These
articles would include names of the citizen members and explain their responsibilities.
• Announcements of new or amended ordinances,changes in solid waste rules, or utility
charges, and any other city actions that will directly affect residents;
• Procedures for making complaints and requests to the city;
• Announcements of new city employees and staff members;
• Good news that will increase civic pride. This could include such items as awards received
by the city staff,new businesses coming to the industrial park,the council holding the line
on property taxes, the library opening,new parks or ballfields, gifts to the city.
Methodology:
• Articles will be brief and easy to read.
• I will meet once a month with a designated city staff person to discuss the contents of the
next issue. This meeting will be at least three weeks before the printing date.
• The city staff will provide factual information.
• I will write the articles,check them with the city staff,and print them in camera-ready,
column format suitable for the Independent.
• Maps will be furnished as needed by the city engineering department.
• Photos will be furnished by the city,taken by me at cost,or by the Independent, at their
cost.
• I will design the format of the half page and show it to the designated city staff person
before it is finalized. I will consult with the Independent to determine the layout procedure
that will be most efficient. I would prefer to do the layout at their facility,but I could take
them a complete camera-ready half page.
Cost:
I will charge a flat rate of$450 per month. Any out-of-pocket costs, such as film and photo
screening, will be additional. If you would prefer an hourly rate, that is$55 per hour.
Sincerely,
Gerry Drewry
AGENDA REQUEST FORM
Item No. lib
Name: Chamber of Commerce
Department:
Date: September 8 , 1995
Meeting Date: September 18, 1995
Category: Miscellaneous
Subject: Chamber Request Regarding Economic Development Director Position
Explanation:
Reference Material/Responsibilty
Referred To: (Name) Department
Department Heads
•
Signature
•
a,AWCTON
FARMINGTON AREA CHAMBER OF COMMERCE 11(-
209
Oak Street • Suite 1
Farmington, Minnesota 55024 � '
(612)460-6444 ny, y
W
MN or cowl.
September 13, 1995
Dear Chamber Members,
As President of the Farmington Area Chamber of Commerce, I am asking all Chamber
members to help the Chamber address an issue important to the City of Farmington. The
current Economic Development Director has resigned because the HRA no longer has funds
to staff this position.
At this time, the city does not have any money budgeted for 1996 to hire an economic
development director, and the fiscal budget is being finalized now. The Chamber has
already taken a positive stand by writing a letter to the City Administrator and City Council
stressing the importance of continuing this position in Farmington. We feel strongly that
Farmington needs a business/community development director in order to attract and retain
commercial, industrial, manufacturing, and service businesses to the city.
Please call Farmington City Council members and talk to them about the importance of hiring
an economic development director to insure Farmington's long-range economic future.
Hiring a knowledgeable, dedicated person is essential to the prosperity of all businesses and
citizens in the Farmington area.
The Chamber has asked the City Council to consider this matter at Monday's City Council
meeting. I am asking Chamber members to be present at the City Council meeting,
7:00 p.m.,September 18 when our request is on the agenda.
I am enclosing a list of Farmington City Council members and their phone numbers for your
convenience in contacting them. Thank you for your time and assistance. With your help we
can make a difference together in Farmington.
Sincerely Yours,
Ale 6LAi-
Mark
Calverley
President
MC/mw
FOR A BETTER COMMUNITY SUPPORT YOUR CHAMBER OF COMMERCE
9. SGION 4
FARMINGTON AREA CHAMBER OF COMMERCE t=
209 Oak Street • Suite 1
Farmington, Minnesota 55024 a►
(612)460-6444 ��'sr% y4.
ER OFGOI�
TO: CHAMBER MEMBERS
FROM: EXECUTIVE COMMITTEE
RE: ECONOMIC DEVELOPMENT DIRECTOR
DATE: SEPTEMBER 13, 1995
Information relating to the current status of Farmington's Economic Development Director:
• The current Economic Development Director, Jerry Henricks, has resigned effective
December 31, 1995, because the HRA no longer has funds available to pay his salary.
• Is the City planning to staff a full-time employee to carry on the responsibilities of the
Economic Development Director?
• Will there be money budgeted for this purpose in the 1996 budget which is being
finalized now?
•
• The Chamber has written a letter to the City stating the importance of having a full-time
Economic Development Director actively promoting Farmington and encouraging
commercial/industrial growth.
• The Chamber has requested that the City Council discuss this matter at their next
meeting; and it has been placed on the agenda for Monday, September 18. A strong
showing of Chamber members will show the Council the importance of staffing a
full-time Community/Economic Development Director.
• If Farmington does not have a full-time staff person directly involved with long-range
planning and available to businesses to help them relocate here, businesses will develop
in surrounding communities, NOT Farmington.
• A lapse in leadership at this time could put Farmington many years behind in economic
development. We are just now seeing the rewards of many years of preliminary planning.
• Farmington needs its commercial, industrial, manufacturing, and service businesses to
keep pace with residential development in the area to lessen the burden on residential
taxes.
FOR A BETTER COMMUNITY SUPPORT YOUR CHAMBER OF COMMERCE
,J\NGTON TA
FARMINGTON AREA CHAMBER OF COMMERCE " • f,
209 Oak Street • Suite 1 =4���=�
Farmington, Minnesota 55024
(612)460-6444 `�, tt`W
ysfR Of LOtr-
TO: Farmington Area Chamber of ommerce Members
FROM: Stan Shores, Vice President
RE: Farmington Economic Development Director
DATE: September 8, 1995
The Chamber's Executive Committee recently met with Farmington manufacturing firms. The
firms' concern is that the City Council is not aware of the importance of hiring a new
Economic Development Director. These business people agreed that the City needs
someone designated to assist businesses in developing in Farmington.
Without the leadership of an individual who understands the needs of businesses and the
regulations involved in establishing or relocating to our area, Farmington's recent industrial
growth will lose momentum. Firms considering moving into the city need a knowledgeable
person who is available for meetings and phone consultations. Without a designated
development director, most of the firms now considering moving into the industrial park will
go to other cities. Those now in the industrial park may not expand. Surrounding southern
metro cities are actively recruiting businesses, increasing the pressure on Farmington.
You can assist the Chamber in two ways. First, by contacting Farmington's City Council
members personally and discussing the importance of hiring an Economic Development
Director. And, second, by attending the City Council meeting on Monday, September
18,when this item is on the Council agenda. The power of each individual taking the time to
make his/her concerns heard is what makes the Chamber strong.
For your convenience, I am enclosing names and phone numbers of City Council members.
Thank you for working together to make the Farmington Area Chamber of Commerce a
visible and important part of the Farmington community.
Enclosure
SS/mw
•
FOR A BETTER COMMUNITY SUPPORT YOUR CHAMBER OF COMMERCE
f 1
CITY OF FARMINGTON
ELECTED OFFICIALS
Terms
From To Phone
Eugene "Babe" Kuchera Mayor 93 96 463-7865
Christopher Gaiter Council 93 96 463-8477
Jerry Ristow Council 93 96 463-3502
work 463-7200
Bill Fitch Council 95 98 463-2907 •
Don Gamer Council • 95 98 460-6375
.
��WGTON qpF
FARMINGTON AREA CHAMBER OF COMMERCE "P -
209 Oak Street • Suite 1 Adlb.
.441
Farmington, Minnesota 55024
(612)460-6444 ny y i
r
August 17, 1995
Larry Thompson
City Administrator
City of Farmington
325 Oak Street
Farmington, MN 55024
Dear Larry:
The Farmington Area Chamber of Commerce recommends that the City establish and fund the position
of ECONOMIC DEVELOPMENT DIRECTOR. The rapid growth and size of Farmington justifies
staffing this position.
Farmington needs an Economic Development Director committed to selling our city to prospective
businesses. New businesses are essential if the City is to balance its residential development with its
commercial and industrial tax base. A director dedicated to selling the City is necessary if Farmington is
to meet this challenge and achieve its long-range plans and goals.
The Chamber is open to assisting you in seeking a qualified individual. Please keep us informed of your
progress regarding this recommendation.
Sincerely,
4 .I
Mark Calver ey
Chamber President
MC/mw
cc: Jerry Henricks
"Babe" Kuchera
City Council Members
FOR A BETTER COMMUNITY SUPPORT YOUR CHAMBER OF COMMERCE
AGENDA REQUEST FORM
Item No.
Name: Chamber of Commerce
Department:
Date: .:.Xuag4a-s4-3-1-7-
1995
MeetingDate: September ,
A, 1995
Category: ' $cin
Subject: Chamber of Commerce Request - Economic Development Director
Position
Explanation:
Reference Material/Responsibilty Request - Gerry Drewry
Referred To: (Name) c Department
•
•
Signature
DREWRY COMMUNICATIONS TEL :612-463-8006 Aug 31 ,95 15 :22 No .001 P.01
• Drewry Communications
Geraldine M. (Gerry)Drewry,APR
Aug. 31, 1995
•
Larry Thompson
City Administrator
Farmington City Ilall
325 Oak St.
Farmington,MN 55024
Dear Larry;
Fight owners and managers of manufacturing facilities in Farmington met this morning
under the auspices of the Farmington Area Chamber of Commerce. The purpose of this
meeting was to enable them to meet each other and to discuss topics of mutual cameral.
Most of the discussion centered on the need for Pennington to have a business/community
development director. The business owners who were present feel that this issue is
extremely w'gent,and they will be sending a letter to the council to convey their feelings.
They asked me to see if this topic could be on the Sept. 5 agenda so they can discuss their
concerns before the 1996 budgethas been completed.
These owners said that industrial development is alive and well in Farmington today,but it
needs continuing nourishment by city hall and good leadership. Without a designated
development director,they do not expect any of the companies now considering moving
into the industrial park to come here. They cited increasing pressure for industries by the
Cities of Lakeville,Rosemount and Burnsville and saki that Farmington has to do its share
of stalling. They do not think this can be done by a part-tine position or by the elected
officials who already hold down full-time jobs. They want someone who is available to
meet with them during the day and who is familiar with industry needs. They are
supporters of Farmington and want the city to have industrial growth to complement its
residential growth.
Sincerely,
(Derry Drewry
24090 Ncmhfiekt Rlvd:,Hampton,MN 55031 Phone:(612)460.6755 Fax:(612)463-8006
AGENDA REQUEST FORM
Item No. 14a
a
Tom Kaldunski
Name:
F
Department: Public Works
Date: September 12, 1995
Meeting Date: September 18 , 1995
Category: Add On
Subject: Approve Metal/Car Battery Recycling Agreement for Fall Clean Up Day
Explanation: Self Explanatory
Reference Material/Responsibilty Agreement Tom Kaldunski
eY
Referred To: (Name) Department
Karen Finstuen Administration
Wayne Henneke Finance
Tom Kaldunski Public Works
Ben Klotz Public Works
Lena Larson Public Works
1:-L14/"In4/
Signature
MEMO TO: MAYOR AND COUNCIL
SUBJECT: METAL AND BATTERY RECYCLING AGREEMENT FOR FALL CLEAN
UP DAY
DATE: SEPTEMBER 13, 1995
Attached you will find a copy of the agreement between the City and Landfill Recovery, Inc. for
the Fall Clean Up Day. This clean up day is scheduled for Saturday, September 30, 1995
It is my recommendation that the City Council approve this agreement with Landfill Recovery,
Inc. for metal and battery recycling at the Fall Clean Up Day. The terms are the same as they
were for the 1995 spring clean up day.
.7.2A-c/le:11„a/
Thomas J. Kaldunski, P.E.
Director of Public Works/City Engineer
TJK/11
cc: file
Karen Finstuen
Wayne Henneke
TJK
Benno Klotz
Lena Larson
RECYCLING AGREEMENT
between
CITY OF FARMINGTON and
LANDFILL RECOVERY SYSTEMS, INC.
This agreement between the City of Farmington (Owner) and Landfill Recovery Systems, Inc., a
Minnesota corporation,establishes a mechanism for the collection and processing of certain recyclable
materials,as defined below in paragraph two,which are to be collected at Dakota Electric Association,
4300 - 200th Street W., Farmington, Minnesota on Saturday, September 30, 1995, and then be
transported for processing by Landfill Recovery Systems Inc.
The recyclable materials to be collected and processed will include, but are not solely limited to the
following; scrap metal, bicycles, lead acid batteries and wheel rims.
Landfill Recovery Systems. Inc. shall be solely responsible for the collection and processing of all
recyclable materials defined in paragraph two from 4300 220th St. W., Farmington, on Saturday,
September 30, 1995, at a time to be specified by Owner.
Landfill Recovery Systems Inc. shall secure and maintain all permits and approvals required to process
appliances of all the recyclable materials.
Landfill Recovery Systems Inc.. will provide to the Owner prior to the execution of this agreement,
certificates of insurance and all applicable Hazardous Waste Licenses.
Owner shall pay Landfill Recovery Systems Inc.. the amount of$1.500.00 for the collection and
processing of the recyclable materials. Landfill Recovery Systems Inc. shall return hazardous waste
shipping manifests for all materials collected, as soon as they are shipped.
Landfill Recovery Systems Inc.. shall invoice the Owner and provide numbers and weights of
materials. Owner shall pay Landfill Recovery Systems Inc..within thirty(30)days of the invoice date.
Landfill Recovery Systems.Inc.. shall indemnify and hold the Owner and its employees or agents
harmless from all claims, demands and causes of action of any kind of character, including the cost
of attorney fees and any other costs of defense thereof,resulting from the acts or omissions of Landfill
Recovery Systems Inc.. or other organizations receiving benefit from the funds or items exchanged
relating to the activities conducted under this agreement.
City of Farmington Landfill Recovery Systems Inc.
by: by: elf •..A
dated: dated. �'_