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HomeMy WebLinkAbout03.11.19 Work Session Packet City of Farmington Mission Statement 430 Third Street Through teamwork and Farmington,MN 55024 cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA CITY COUNCIL WORKSHOP March 11, 2019 6:00 PM Farmington City Hall 1. CALL TO ORDER 2. APPROVE AGENDA 3. DISCUSSION ITEMS (a) Schmitz-Maki Arena Preliminary Design and Construction Cost Estimate Results (b) Encroachment Discussion- Part Two (c) Golf Carts on Streets (d) Sapphire Lake Update (e) 2019 City Council Priorities 4. CITY ADMINISTRATOR UPDATE (a) Liquor Store Donations 5. ADJOURN ,/4110/,i. City of Farmington ` . ` 9v 430 Third Street Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 \th. .,,now' www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Randy Distad, Parks and Recreation Director SUBJECT: Schmitz-Maki Arena Preliminary Design and Construction Cost Estimate Results DATE: March 11, 2019 INTRODUCTION Schmitz-Maki Arena was first opened in 1976. Since then there have been improvements made to the building that have allowed the arena to remain open and thrive. DISCUSSION The city council entered into a contract with Wold Architects and Engineers (Wold) on June 18, 2019 to prepare a preliminary design and construction cost estimates for improvements at the arena. The purpose of this project was to address the following: • Relocate the ice resurfacer to improve building safety and circulation • Relocate concession stand from the mezzanine level to the vacated existing ice resurfacer room on the main level to better meet Americans with Disability Act(ADA) access requirements • Construction of high school dedicated locker rooms on the east side of the arena to address a need for additional team rooms • Determine construction cost estimates of the improvements Since then several meetings occurred during the summer and fall months between city staff and Wold staff and between city staff,user groups and Wold staff. The user groups participating in the meetings included: • Farmington Youth Hockey Association • Boys high school coaches and booster club representatives • Girls high school coaches and booster club representatives The purpose of the meetings was to gain an understanding of how the city and the various user groups could benefit from making improvements to the arena. The project has been completed and information that was gathered during the meetings is ready to be presented. Included in your meeting packet is a presentation that includes three proposed conceptual design options and construction cost estimates for each option, which reflects the input received from staff and the user groups.All of the options address the purpose of completing this project. Wold staff will be attending the city council work session to make a presentation about the project process, the three conceptual design options and the construction cost estimates associated with each conceptual design option. BUDGET IMPACT The budget impact of the conceptual design options is shown in the attached construction cost estimate document. ACTION REQUESTED The city council is being asked to listen to the presentation from Wold, ask questions they may have about the information presented and then provide general direction to staff about the next steps the city council may be interested in taking. ATTACHMENTS: Type Description D Backup Material Wold Presentation a) rd a, D V) O Cl. U L. C U •o V) I (U -4—) C CU U114,4%. f/��, ppRw� .` ;� LN r v _ u • acn mi i ,., a t 0 ;; z �,., L U ec WW OL .= 2oE ^ IAA Z H Z Q G c d Z Q w = I U U 0 "0N Ili C N ///C tdM VI VI :O a 4 W V° as) b.0 0 %IP cL0 C 0.0 NNW (1) 0 (/) 44..) •MOON 4-) 000 CI- C 7-1 U 4c:3 C X 00 U-1 U . . — cry • "Wo c 0 V.o t... eta u... — o 0) 4- ' i • C.) 1 ‘ , ttt t 1 5 1 - , ---" ''- ', ., 0.0 ...... 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C ID ‘4•• •• C H N a o O y a N O N " o O 0 w N es CI 0 w ° 't 0 w c .� � •eL • • to �� • • V) O 0 0 •' 0 cv3 et.• E LL 0 CO E UI V) 0 .47) (1,) • •••• pip /4110/46., City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 ' -Amite www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Adam Kienberger, Tony Wippler, and Katy Gehler SUBJECT: Encroachment Discussion-Part Two DATE: March 11, 2019 INTRODUCTION Staff would like to continue the discussion with the City Council regarding encroachments on city property. DISCUSSION At the February 11, 2019 work session staff provided the City Council with background and information regarding encroachments occurring throughout the city noting two areas of significance. The first area being a gas line easement that goes through the Nelson Hills Farm neighborhood in the northwest part of the city. The second being on the outlot that encompasses a 25-acre storm water pond, commonly known as Lake Anne. In Nelson Hills the gas line is located mainly within a city owned outlot that abuts residential lots on either side generally between 190th Street W and Upper 183rd Street W. A trail corridor runs north/south along the alignment. Most of the encroachments through this area consist of a mixture of the following: trees and vegetation, planter boxes, and fences that have been constructed or installed off private property and within the outlot(s). Many of these encroachments do not impact the city's ability to maintain the existing trail. A multi-tiered approach was discussed to address encroachment in this area along with other areas around the city. This approach entails the following: A. Amend the city code to specifically address trees and vegetation planted on city owned property that are not part of an accepted donation. B. Address fences and other similar encroachments on a case-by-case basis considering impacts to the city's ability to complete maintenance. C. There are two properties within this area that have significant improvements (i.e., structures, retaining walls, etc.)on city property. These encroachments were allowed by verbal agreements with previous staff and should be documented with an encroachment agreement. The second area of significant encroachments that was discussed at the previous work session is within the Mystic Meadows neighborhood. There are currently 9 outlots that were part of the Mystic Meadows subdivision and were intended for storm water management. These outlots were anticipated to be deeded to the city upon project completion, but due to the economic instability of that time, are now in the tax forfeiture process. Prior to the outlots being in tax forfeiture, varying levels of encroachments were occurring on the outlots but the city has little recourse in correcting the encroachments as they are happening upon private property not owned by the city. During the time the outlots have been in the tax forfeiture process the number of property owners that have encroached, again at varying levels, has continued to increase. Through the tax forfeiture process the city was able to put a 6-month administrative hold on these outlots for possible acquisition. The administrative hold will expire on April 3, 2019. At the February 11, 2019 work session, City Council discussed and came to a consensus that the city should move forward with the acquisition of the 9 outlots within the Mystic Meadows subdivision that are currently in tax forfeiture. Under the administrative hold the city has three options for acquisition; Conditional Use Deed, Conservation Purchase, and Purchase at Market Value. Staff will provide additional information at the work session for the City Council regarding the process, and potential costs and fees associated with the acquisition options mentioned above. With the administrative hold set to expire in early April, staff would like to confirm with the City Council which acquisition option should be pursued. Pending outlot acquisition, staff will facilitate further discussion on the approach to encroachments on the newly acquired parcels. Legal counsel will be present at the work session to provide the legal risks associated with pursuing various enforcement mechanisms. BUDGET IMPACT TBD ACTION REQUESTED Discuss and provide direction to staff on the following: 1. Confirm enforcement approach for gas main easement. 2. Confirm support to proceed with acquiring the nine outlots in Mystic Meadows. 3. Direct staff on the next steps to develop a plan to address maintenance issues while balancing the existing encroachments in the Mystic Meadows subdivision. ,zo—to City of Farmington AL4.46) p 430Thi- rdFaxStreet651.280.6899. Farmington, Minnesota 651.280.6800 1481'•.II II PRRO1111i www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Gary Rutherford, Police Chief SUBJECT: Golf Carts on Streets DATE: March 11, 2019 INTRODUCTION A resident recently inquired about the legality of driving a golf cart on city streets. His stated intent was a desire to drive his golf cart from his residence to the golf Course at Southern Hills. DISCUSSION State law does not allow the operation of motorized golf carts on roadways. State law does however, allow for municipalities to adopt a local ordinance that would allow it with a city-issued permit. It would also carry a number of other restrictions as well, such as insurance, lighting, etc. The Police Department has not encountered many residents operating golf carts on city streets over the last several years. While we do not keep statistics on it, it only occurs a couple of times per year. Establishing a permitting system would be an unnecessary monetary cost and staff time burden considering the seemingly low interest. Additionally, the only two ways for our residents to access the area courses would be by travelling on a state highway or a county road, and we don't have jurisdiction to authorize golf cart travel on those roads. One last point to consider would be the traffic safety danger of adding another class of slow moving vehicles to our roadways. BUDGET IMPACT NA ACTION REQUESTED At this time, staff recommends that the city does not consider adopting an ordinance permitting the use of golf carts on city streets. 41,14/4 City of Farmington fes( p� 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 A Weewww.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Adam Kienberger, Community Development Director SUBJECT: Sapphire Lake Update DATE: March 11, 2019 INTRODUCTION Staff will provide City Council with an update on the Sapphire Lake plat and related development agreement. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Hear the update provided by city staff and ask any questions you may have. 4104 City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 `APO r`' www ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: David McKnight, City Administrator SUBJECT: 2019 City Council Priorities DATE: March 11, 2019 INTRODUCTION The city council held its annual goal setting session on Friday, February 8, 2019. A number of items were discussed between the city council and department heads. DISCUSSION The city council discussed a variety of issues and items as they related to priorities for 2019. The city council decided to keep the same five priority categories as last year. These priority areas include: 1. Continue Sound Financial Practices 2. Development for a Successful Future 3. Build on Established Partnerships 4. Delivery of High Quality Services 5. Completion of Special Projects The city council discussed a variety of issues and their importance in the next year. The city council asked the city administrator to place the items in the proper category and bring this issue back for review at a work session. The following are the proposed priorities for 2019: 1-Continue Sound Financial Practices • Bond Rating Upgrade to AA+by 2022 • Implementation of 2030 Financial Plan with the 2020 budget • Take financial plan into consideration with all priorities and plans 2-Development for a Successful Future • Support city staff recommendation as they bring forward the Fairhill final plat in April • Work with the developer on Sapphire Lake final plat in March • Continue to support and communicate with the businesses who have purchased property in VRC • Expand commercial/industrial opportunities of all sizes 3-Build on Established Partnerships • Continue to develop our relationship at all levels with our primary partner-IS D 192 • Fully support the work of our business partners at the Dakota County Regional Chamber of Commerce and the Farmington Business Association • Continue to participate in discussions with Dakota County on regional issues • Work with Empire, Castle Rock and Eureka Townships as great neighbors 4-Delivery of High Quality Services • Review options for solid waste delivery • Update city codes to align with the 2040 Comp Plan • Review communication efforts emphasizing three different methods including seeing, reading and doing 5-Completion of Special Projects • Place youth athletic information on city website • Determine future projects • Hold joint meetings with our boards and commissions • Hold a thank you event for our boards and commissions • Meet with the Intergovernmental Committee and Liquor Operations Committee • Development of public information officer(s) • Discuss extension of Flagstaff Avenue snow fence • Develop "coffees" or other types of communication events with city councilmembers • Develop three or four point ready answer for questions of what is going on in Farmington BUDGET IMPACT TBD ACTION REQUESTED Review the summary of proposed priorities for 2019 and adjust as you see fit. Once the city council is comfortable with this information, it will be brought to the March 18, 2019 city council meeting for approval. �©1 46. City of Farmington 11:21430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 '•4mac+ www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: David McKnight, City Administrator SUBJECT: Liquor Store Donations DATE: March 11, 2019 INTRODUCTION The city council previously discussed possible uses of profits from the Farmington Liquor Stores at the July 9, 2018 work session. At that time the city council wanted to see the studies for the Rambling River Center Plaza and the Schmitz Maki Arena completed. These studies are both complete and attached for your review. DISCUSSION The city council established the "Four Pot" philosophy when it comes to the use of profits produced by the Farmington Liquor Stores in 2015. This approach has proved successful and addresses the financial needs of the stores. The four pots that are associated with this philosophy include: 1. Cash for Operations (Goal of$350,000 at the end of each year) 2. Operational Transfers (Varies by year, the 2018 amount is $131,808 which includes $75,000 into the Park Improvement Fund and $56,808 into Administrative Transfers) 3. Community Investment Donations 4. Capital Improvements The amounts placed into Community Investment Donations and Capital Improvements is different each year. Once the year is complete and the first two pots are fully funded, the remaining profit is divided evenly between these two pots. As of October 25, 2018 the four pots had the following balances: 1. Cash for Operations-$350,000 2. Operational Transfers-$40,975 3. Community Investment Dollars-$158,847* 4. Capital Investments-$467,645 *This balance includes the following reserved amounts from previous years: 1. Patio Doors at the RRC-$25,000 2. Pergola at the RRC-$5,000 3. Rambling River Center Plaza Design-$19,300 This leaves $109,547 to be used from this fund for community donations. ATTACHMENTS: Type Description ❑ Executive Summary Arena Projects Study ❑ Executive Summary RRC Plaza Study City of Farmington i 2018 Ice Arena Study WOI • October 4,2018 Ice Arena Study - Construction Cost Analysis gxistIna eulifts,lilac.Improvements Service road from NE corner for re-surfacer $ 13,000 Waste heat piping from exist.Meth.Room. $ 62.000 Concrete patch and associated work for housing $i;.,... 13,000 waste heat plumbing under existing stairs, n•:':`-': Associated work for relocation of existing re-surfacer ,.:!?. •'' (Ind.new OH door,concrete apron,trench,grate, tr.II!,..1 : zit::ii:•••.t., 156,000 drain/sanitary connection,modified dasher boards, . •,c•?..t iu.:V.I ..:::ii, new wail for enclosure) ".;!r*. '•'::.::.i..,!, Associated work for relocation of concessions(mc i, relocating existing food service equip.,new ..%„,..., , . a, mechanicalleleddcal,new the floor,wall treatment, ,.4ii;ili ,,bt.,kr• $ Va caning,infill of OH door,service counter,etc. 'Ai ...:5 41,,.,..w. 'New food service equip.(not Included in subtotal) •,..c...:i,.:•,' $ 20,000 t ) ---"-ZI-- 614.?:‘t2ti: $ 360,000 Option 1A kfl-4-e.....,.,.. .v. Updgrade exterior envelope at existing ectal .4,., .4.:1444p $ 200,000 Renovation of existing agckgef new locker Taut $ 350,000 - .1....,41;i)."••: 70 , ......., 2,200 at addition forAnVlockers#1a 4-4. $ 575,000 950 et addtion,fortvgnew teamifOm4111 ., V $ 250,000 ., Subtotal: $ 1,375,000 .,:r„.,...-.4,-5.t,-4,:t.:,w.,,, aldprade extedOnyelope atttkng addition $ 200,000 g tove don of rocistl4klidon oVw locker rooms $ 350,000 4;290sf addition for new:lockers $ 1,100,000 '.14'.h.1AT(' Subtotal: $ 1,850,000 ,0oo af addition for new lodcers,lobby $ 2,340,000 Subtotal: $ 2,340,000 'Infiltatlon Is assumed for 2019 construction "AN costs Indude a 30%project factor ( ), = Tcp _ it O 70 N N m I O ��N m mw� N = m d' 1 n w y In In O m0O CO. 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J ' K� w I•' 11 wz OH z ,' I I I C7 0 IJ �, I O—i N ' ropRMiy� City of Farmington 430 Third Street c Z Farmington,Minnesota �„. 651.280.6800 -Fax 651.280.6899 �4.1,,, www.ci.farmington.mn.us TO: Mayor;Councilmembers and City Administrator FROM: Adam Kienberger,Community Development Director and Randy Distad,Parks and Recreation Director SUBJECT: Rambling River Center Plaza Schematic Design and Funding Strategy DATE: October 8,2018 INTRODUCTION City Council approved a contract in July for HKGi to complete schematic design work,site survey and develop a funding strategy for the implementation of the Rambling River Center Plaza.Special attention was paid to how the project could be phased to account for construction and funding timelines.Attached is a proposed phasing plan including final design schematics and cost estimates.HKGi will present this information to the city council for comment and direction. DISCUSSION Backgr otmd The Downtown Redevelopment Plan project was slatted in August of 2015 as a tool for guiding and defining a vision for downtown Farmington.A task force was appointed by the City Council to oversee this project consisting of representatives from city boards and commissions,FBA,business owners,residents,and a student. Several public input meetings were held over the course of drafting the plan and the input was incorporated into the final document adopted by the City Council on April 18,2016. One of the action items of the Downtown Redevelopment Plan includes: "Design and build a Rambling River Censer Plaza in the open area west of the Rambling River Center andfronting onto Oak Sheet as a multi-functional plaza for daily informal uses as well as event uses,such as Dew Days and Dazzle Day” The EDA,RRC Advisoty Commission,and Parks&Recreation Commission all reviewed and commented on the original concepts for a public plaza at the Rambling River Center as recommended in the Downtown Redevelopment Plan. On March 6,2017 Hoisington Koegler Group,Inc.(consultant)was hired by the City Council to develop a preferred concept plan for the design of a plaza adjacent to the Rambling River Center. On April 27,2017 an open house was held in City Hall to allow the public to view the two draft design concept options and then provide feedback to the consultant about what features they liked in the two options,what features they disliked and what other features they would like to add to the plaza design. There were about 20 people who attended the open house. The Parks and Recreation Commission reviewed and recommended approval of a preferred concept for the proposed Rambling River Center(RRC) Plaza at their meeting on May 17,2017.Additional information on the Downtown Redevelopment Plan and the RRC Plaza can be found on the city's website under Community Development. Discussion and Recommendations Because the RRC Plaza initiative incorporates elements that impact several departments,successful implementation requires collaboration and a diversified pool of resources. The attached project narrative along with revised cost estimates will be presented to the City Council for discussion and direction.Because the recommended initial phase cost estimate is significantly higher than identified in the concept plan,we will discuss funding strategies and timing in greater detail as part of the CIP discussion throughout the work session. BUDGET IMPACT See attached cost estimate including a variety of amenities and funding partners. ACTION REQUESTED Provide direction on the Rambling River Center Plaza schematic design and phasing strategy. ATTACHMENTS; Type Description ❑ Exhibit RRC Plaza SchematicSite Plans 0 Exhibit RRC Plaza Schematic Design Summary Memo t LI-X O--I CC LU ~ z z Ci -, v 0- P.. < C `Y Xy cl W f <s, gx c a Eo 0 (Do til zo 5Q I 2m a <Q ~Q Q z0U) W H I —= z o v_ 0 U— G x s z V) W c¢ <o t< x<' L Vr 3 _. EE E 2 s W s LL - i - 3, ____, ,.. fit.. L• �,r O >_Q _, lui = ,,, 1..... , 0. _ 5. gt a, (n OJ Yv� @S G¢ Cr CI v G i = ii ..- i$? 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LIZ1ilTh g = i Kg 5 s s s ..:. .._ . _ Hoisington Koegler Group Inc. gin Creating Places that Enrich People's Lives MEMORANDUM TO: Adam Kienberger,Community Development Director FROM: Hoisington Koegler Group Inc. DATE: Monday-October 8,2018 RE: Rambling River Center Plaza Schematic Design Summary Rambling River Center Plaza—INITIAL PHASE • A concrete plaza with benches,bike racks,lighting,and ornamental plantings at the Oak Street park entrance. • A new splash pad with programmable jets and adaptable connection points for vertical water features. Additional splash pad features could also include: o LED lighting o Vertical water features o Water capture and repurpose for irrigation • New parking stalls between the north and west edges of the alleyway and park(24 spaces). • New pedestrian connections from the Art Walk to Oak Street and the RRC banquet room. These include sidewalks,.trees in grates,benches,lights,and trash receptacles. • New sidewalk and parking along Oak Street which includes new bituminous,concrete apron,curb and gutter, and replacement of existing sidewalk • Underground stormwater management system • Open turf lawn area • Drip irrigation for trees,planting areas,and turf • New sidewalks,planting beds,and bituminous in the RRC northeast parking lot. • Relocated historical fire house bell Rambling River Center Plaza—FINAL PHASE The proposed final phase of park improvements includes: • Reconstruction of 4th Street to add additional parking and improve pedestrian crossings. • Extension of concrete plaza including new plaza space adjacent to banquet room and repurposed fire hall garage space. • New seat-wall planter with holiday tree/sculpture and park signage • New pergola adjacent to banquet room • New interactive art feature • New informational kiosks • New bike repair station • New movable pots and café seating Hoisington Koegler Group Inc. 123 North Third Street,Suite 100 Minneapolis,Minnesota 55401 (612)338-0800 Fax(612)338-6838 www.hkgi.com Rambling River Center Schematic Design—Summary Memo—City Council Work Session Topic—10/3/2018 Splash Pad The proposed splash pad will occupy an area of approximately 540 square feet. The initial phase of construction will,at a minimum include a programmable control system,8 water jets,and 2 flexible connections that will allow the city to add vertical water features at a later date and remove them for events. The system can be activate by a foot control at the drain,or programmed to run at intervals set by the city. Potential upgrades to the system include vertical water features(see attached product sheets for examples),in grade LED lighting,wireless control/monitoring/operation,and a water capture and reuse system all of which will add additional costs. Only the vertical water features can be Installed after installation is complete. Irrigation The proposed irrigation system will use drip irrigation lines to supply water to the trees in gates,planting beds,seat wall planter,and turf areas within the plaza. There is an option to reuse water from the splash pad at an additional cost of approximately$20,000 for required cistern and pump. Reuse cistern will hold up to a week's worth of irrigation water(peak need)collected from splash pad operation. Potential Funding Strategies At the meeting Monday night,City staff and consultants will provide information on potential fund raising strategies. We will identify potential project partnerships for individual plaza elements,as well as strategies for collection of multiple donations and recognition. We will also outline opportunities for alignment with other funding sources including various grant opportunities or potential naming rights. 2 Rambling River Center Schematic Design—Summary Memo—City Council Work Session Topic—10/3/2018 Estimate of Cost The proposed initial phase of the Rambling River Center Plaza improvements is broken into two pieces,core project elements critical to opening day success and additional features identified by city staff which would need to be constructed in the initial phase. INITIAL PHASE- INITIAL PHASE- FINAL FUNDING PARTNERS CORE PROJECT ADDTIONAL PHASE AMENITIES Demolition and Removal $16,000 n/a $18,000 • Curbing and pavement • Sidewalks • Trees and grates • Underground utilities Utility Improvements $67,000 $32,000 $20,000 Watershed District or • Stormwater (addition of Grant Funding infrastructure stormwater • Minor utilities relocates filtration/infiltration system) Paving,Walks,and Curbs $215,000 n/a $145,000 • New bituminous alley and parking pavement • New curbing • New concrete walks/ plaza Lighting and Electrical $25,000 n/a $4,000 • Security lighting • Electrical hook-ups for events/lighting Site Furnishings n/a $22,000 $44,000(includes Park Sponsorships and • Benches sign and seat wall Donations from • Waste receptacles planter,informational Community Organizations • Bike parking kiosks,bike repair • Bell relocation(on site) station,café seating) Splash Pad $57,000 $18,000(LED $10,000 Sponsorships and • Programmable system Lighting) Donations from • 8 at-grade Jets $10,000(upgrade Community Organizations • 2 expandable mounts mechanical) • Actuator $3,000(wifi • Water,electrical,and monitor/control) drainage hook-ups Structures $5,000 n/a $50,000(Pergola) Sponsorships and • Trash enclosure $50,000(Pergola Donations from Canopy) Community Organizations Art/Play Feature $25,000 Sponsorships and Donations from Community Organizations Planting $90,000 $20,000 $4,000 • Irrigation (cost to capture and • Trees in grates reuse splash pad • Planting beds water for irrigation) • Turf lawn SUBTOTAL $475,0001U5,Q0U ).;„ ,$370,000 TOTAL(25%contingency, $600,000 $130,000 $465,000 design,mobilization) 3