Loading...
HomeMy WebLinkAbout02.14.96 Special Council Packet MEMO TO: MAYOR AND COUNCIL • SUBJECT: 1996 COUNCIL RETREAT DATE: FEBRUARY 14, 1996 I have enclosed an agenda and a copy of the City's Mission Statement for your review in preparing for the upcoming retreat. The Department Heads have submitted copies of their 1995 accomplishments and 1996/1997 goals which may also be valuable for your preparation. If you have any questions,please let me know. g/GY-IttAR- Karen Finstuen Acting City Administrator cc: John Erar File AGENDA ANNUAL WORKSHOP-RETREAT FEBRUARY 16 AND 17, 1996 (Senior Center) FRIDAY 2/16/96 5:00 p.m. 1. CONVENE ROLL CALL 2. SOCIAL 3. DINNER 4. DISCUSSION WITH A RETAIL GROUP, FOCUSING ON DOWNTOWN DEVELOPMENT AND HRA MATTERS. SATURDAY 2/17/96 8:00 a.m. 1. WATER BOARD -Reservoir Construction 9:00 a.m. 2. PLANNING COMMISSION-Municipal Services- Genstar 10:00 a.m. 3. PARKS & RECREATION ADVISORY COMMISSION 11:00a.m. 4. HERITAGE PRESERVATION COMMISSION- Context Study 12:00 5. LUNCH Mission Statement The Farmington City Council, its committees and staff are committed to a goal of encouraging managed growth while recognizing the need to preserve natural resources and the City's small town identity;to provide services and enact ordinances in a fair, impartial and cost effective manner; to foster open, honest and supportive communication;to encouage a wide variety of housing, economic and educational and social opportunity; and, above all, to take the initiative to define values that will guide the Council, committees and staff in a vision of success for future generations. DRAFT- 7/25/91 REVISED - 9/30/91 City 1. Build upon its past by affirming and reinforcing its strengths, and acknowledging and pro- actively dealing with its weaknesses. 2. Strive to maintain is own unique image based on small town values, while managing growth. 3. Assist in providing a wide range of social and economic opportunities efficiently and cost effectively. 4. Seek to be future oriented and open to progressive ideas. 5. Preserve the historic core while recognizing the need to plan for and establish a new commercial center capable of servicing future growth. 6. Establish an environment which provides for and encourages open communication with its citizens; respect the needs of citizens to learn, be heard and contribute. 7. Plan, provide and maintain infrastructure and City services to accommodate growth in an efficient, cost effective manner, while recognizing economic limitations. 8. Provide a variety of recreational and social opportunities linked by a comprehensive trail system. 9. Recognize that the need to preserve the environment and the need for development should be balanced. 10. Plan and encourage the development of a wide variety of housing opportunities based on needs ranging from high density, low-moderate income to low density, high income. 11. Plan and encourage the development of a wide variety of land uses from conservation land to industrial while recognizing the value of agriculture. 12. Recognize that the Farmington community extends beyond the geographic boundaries of the City. WORK PLACE 1. Above all, employees should serve as ambassadors of the City with pride, and be dedicated to carrying out the vision and principles of the City Council. 2. Encourage employees to possess high standards and values, to accept responsibility for their actions, stretch their capabilities while recognizing limitations. 3. Encourage employees to openly communicate with each other in a constructive way, support each other and encourage team work between departments. 4. Give and receive direct, supportive and timely feedback. 5. Provide employees the opportunity to learn, be heard and contribute. 6. Encourage employee innovation and enthusiasm for change. 9 A VISION CAN PROVIDE Answers to key questions * What is our purpose as a community? * What do we want to be known for? * How do we want to treat each other? * What do we want to accomplish? * What kinds of resources do we need to achieve a future consistent with our values? An anchor during conflict The basis of cooperation and coordination N Enthusiasm and energy Memo to: Karen Finstuen, Acting Administrator Date : January 11, 1995 Re : 1995 Accomplishments and 1996/1997 Goals -Finance Department 1995 Accomplishments * City computer network upgrade to Windows NT * Implementation of LOGIS payroll system * Began implementation of LOGIS utility billing system * Drug Free Workplace Policy * Compensation Study Update * Municipal Services drop box-More 4 * Management Academy -Rosemary * CIP Update * Solid Waste Analysis * 1996 Budget * PCA Loan- SE Area Sanitary Sewer * Labor Union Issues * Implementation of TQM evaluation process within Department * Financial Analysis - Projects * Maintenance of status quo during period of growth 1996 Goals * Complete implementation of LOGIS utility billing system * Implementation of LOGIS accounting system * Establish City"Home Page" on internet * Provide Council with quarterly financial reports * Establish Street Light Utility * Establish sewer rates based on water usage * Balance cash to books on monthly basis * Bill receivables on monthly basis * Establish 2 year operating budget * Update CIP and include 5 year City G.O. Bonding Plan * Update debt service analysis * Establish investment policy for City Wayne E. Henneke Finance Director c.c. Rosemary Swedin,Accountant Arvilla Neff, Accounting Clerk file \ *y LIQUOR STORE OPERATIONS ACCOMPLISHMENTS IN 1995 We implemented credit card charging, and a monthly reconciliation procedure that is coordinated with the reconciliation of the city's bank statement. Review of sales: The Pilot Knob store opened on 7/8/94. In the 3rd quarter of 1994, the P.K. store sales were 61% of the D.T. store's sales, which were down 5.4% from the previous year, and the total operation's sales were up 52%. In the 4th quarter of 1994, the P.K. store sales were 70% of the D.T. store's sales, which were down 4.5% from the previous year, and the total operation's sales were up 38%. In the 3rd quarter of 1995, the P.K. store sales were 79% of the D.T. store's sales, which were up 6.3% from the previous year, and the total operation's sales were up 21.5%. The P.K. sales increased 46.4% in the 3rd quarter of 1995, over the same quarter in the previous year. In the 4th quarter of 1995, the P.K. stores sales were 87% of the D.T. store's sales, which were down 2.0% from the previous year, and the total operation's sales were up 8.2%. The P.K. sales increased 22.7% in the 4th quarter of 1995, over the same quarter in the previous year. Sales for 1995, for both stores were $1,226,857, which is a sales increase of 31.4% over 1994, and a sales increase of$517,515 (73%) over 1993 sales, when we had only the one store for the full year. Sales at the D.T. store, in 1995, were down only 3.4%, from 1994. GOALS FOR 1996 Explore possible expansion of the Pilot Knob liquor store. Start looking for a new site for the Downtown liquor store. Hire a full-time Liquor Retail Sales Clerk. Enhance computer peripherals and/or network system. PAUL ASHER LIQUOR OPERATIONS MANAGER MEMO TO: Mayor and Council SUBJECT: 1996 Goals and Objectives DATE: February 12, 1996 ============================================== ===================m= Continuation of service and enforcement trends developed over past 8 years. Continuation of existing programs as outlined in 1995 accomplishments. Continuation of basic training program for current probationary employees. Continuation of leadership and personal development training for senior personnel. Completion of renovation and reorganization of Police Department. Include Police Department in Administrative computer network. Implement School Liaison position including methods of supervision and evaluation of program. Implement multi-housing background and reference program in cooperation with landlords and managers. Recruit and train additional officer as budgeted. Hiring by June 1st. Training to be completed by September 1st. Adlee Daniel M. Siebenaler Chief of Police DMS:ts 1995 Accomplishments- Administration Department Provided the initial contact for customers with prompt, courteous and consistent responses to all contacts Issued 345 SFD permits creating an average of 11 inspections/day on new housing in Farmington Processed permits and performed inspections for 3.5 million dollars worth of commercial & industrial development Improved the efficiency for issuing building permits and the maintenance of such records by going to a computer system Continued inspections contract for Empire and Eureka townships Created a property files system in which every address in the City has a file Coordinated City development activity in the areas of long range planning, site planning, zoning, special assessments, subdivisions, development agreements Enhanced the City's urban forest Performed a major portion of typing, information processing, copying and filing for the City. Served as primary manager of City records Fostered cooperation and enhanced coordination between departments Served as liaison for City to the County in RECORDING matters; organized and indexed files on deeds, easements, variances and conditional use permits Organized a Citizen Action Request system; 260 requests were surveyed since July 1, 1995; results were tallied and reported monthly to all who handle requests Enhanced computer knowledge and skills by attending classes and personal endeavors Published four newsletters and coordinated the mailing of 2,800 pieces each quarter Coordinated the downtown Christmas lighting project and the residential lighting contest Worked on the writing of captions for the plaques at Kuchera kiosk Processed liquor licenses 1996 Goals - Administration Department • Work on Comprehensive Plan. • Review Farmington MUSA needs through the year 2010 with a Metropolitan Council staff person • Work with Empire Township to assure the success of the Joint Planning Committee • Prepare a detailed planting plan for the Prairie Water Way for a volunteer planting crew • Improve communication among the inspectors. • Conduct timely, consistent and accurate inspections • Strive to be more cost effective • Maintain the good working relationship with contractors, architects and homeowners • Provide the prompt, courteous and consistent response to all contacts and requests from residents • Continue the surveying and reporting of Citizen Action Requests to monitor our customer service • Improve filing and retrieval systems: • Improve communication with residents • Be more cost conscious • Foster cooperation and enhance coordination between the various departments • Organize, and maintain a neat work area • Help with the smooth transition for the new City Administrator • Improve computer skills • Conduct the 1996 Federal/State/Local elections • Work to improve our telephone communication system with direct lines and voice mail to enhance efficiency 0491.10,-bitt. 0\-t 44,fuL,, - 0A—Lt. 4- Pw4Ar 1 i MEMO TO: Mayor and Council SUBJECT: 1995 Accomplishments DATE: February 6, 1995 The State of Minnesota maintains and publishes statistical information regarding the performance of each police department in the state. This official publication won't be available until late March, however I have been able to compile some statistics from monthly reports. Increase County Region 1994 1995 Decrease Average Average Calls for Service 4467 5158 +15 .4% N/A N/A Criminal Complaints 608 784 +29 . N/A N/A Clearance Rate 48% 55% + 7. 44% 40% Overall Crime Rate 9389 8863 - 9. 10565 12709 Recovered Property 30 .1% 51.3% +21.2% N/A 33 .2% These numbers indicate a continuation of a seven year trend of increasing activity increasing (improving) clearance rates and decreasing (improving) crime rates. As you can see these rates are clearly better than either County or Regional statistics. I am proud of these improvements and I believe the public is being well served by the Farmington Police Department. 1995 also saw: *The creation of two Neighborhood Watch Organizations . *Assignment of Officer Jerry Wacker to full-time investigation. *The successful bid for a Federal Grant to add a police officer which allows for the assignment of Officer Ted Dau as School Liaison Officer. Officer Dau officially assumed that role January 1, 1996 . *Continued with the 5th year of the DARE Program in Farmington' s two elementary schools. This years class of over 200 students graduated before an audience of over 1500 people. *Successful development of POST Board approved independent Firearms Training Program for Farmington Police at an annual cost savings of $900 . *Continuation of a successful in-house vehicle maintenance program. Routine maintenance in 1995 alone saved the City in excess of $10, 000 . Mayor and Council February 6, 1996 Page 2 *Continuation participation in Southeast Metro Narcotics Task Force resulting in numerous arrests including several with the City of Farmington and substantial amounts of narcotic seizures. • n Daniel M. Siebenaler Chief of Police DMS/m cc: Department Heads 4 t Parks & Recreation Goals and Objectives- 1996/1997 General-all departments 1. Follow city wide& departmental goals. 2. Incorporate more accountability within the department. 3. Review&update C.I.P. 4. Work on parks referendum. a. Preserve&trail plan-consultant. 6. Personal development for park&recreation employees. General recreation 1. Establish safety camp for youth. 2. Improve marketing for the department. 3. Review&update current programs. 4. Finish the roof on the puppet wagon. 5. Promote the puppet wagon in the neighborhoods. 6. Establish policy with school on youth athletics. Parks 1. Review&update park/trail policies&plan. a. Emphasis on play equipment. 2. Write development grants for preserve&trails. 3. Finish floating path. 4. Finish Rambling River Park repairs&reconstruction. a.New play equipment. b. Irrigation. c. Lighting. 5. Plan and locate financing for warming house sewer. 6. Plan& construct the trail from Prairie Creek to the middle school. 7. Fence east side of Rambling River Park. 8. Light volleyball &horseshoe courts at Rambling River. 9. Construct sand volleyball at Dakota Estates Park. 10. Finish Pine Knoll Park& start construction on 2nd street parking area, Prairie Creek Park&Nelson Hills Park. 11. Paint rink complex warming house. 12. Purchase various capital outlay items. 13. Establish library lawn maint.program. 14. Plan for river walkway lighting. 15. Continue the maint. standards of the park system. Swimming Pool 1. Paint bath house. 2. Pool repairs either through referendum or budget. 3. Put new parking lot lights in. 4. Continue the maint.. & operating standards of the complex. Senior Center 1. Continue improving senior center programs. 2. Work with Community Education on continuing education classes for seniors. 3. Update ads in senior newsletter and recruit new advertisers. 4. Keep programming local as much as possible. 5. Establish committees which will be in charge of various functions. i.e.; fundraising, trips,programs, special events. 6. Work on the outside of the center. 7. Continue the maint. & operating standards of the building. Arena 1. Repair doors. 2. Find financing for team room expansion. 3. Construct overflow lot bridge& entrance. 4. Put new gates on rink boards. 5. Level floor above west side seating. 4. Continue to keep up the maint. &operation standards of the building. Accomplishments- 1995 1. Worked out an automobile schedule for the recreation department. 2. Put a hot water heater in the maintenance garage. 3. Constructed sand volleyball courts at Westview,Hill Dee and Fairhills Parks. 4. Worked with County on Highway 50 reconstruction in Rambling River Park. 5. Expanded all basketball courts in the parks. 6. Put in sidewalk from the parking lot to the pool shelter. 7. The middle school warming house is constructed and awaits paint. 8. Pine Knoll Park trail has been constructed. 9. Placed 4 of the new light poles around the arena parking lot. 10. The driveway at the ballfields was lined with fencing. 11. Numerous new flower beds were constructed. 12. Increased enrollment in all city sponsored athletic programs. 13. Expanded the recreation offerings to our residents. 14. Continued our working relationship with the South of the River Recreators (SORR). 15. Hired a senior center coordinator and started upgrading services at the center. 16. Developed a plan for the pool reconstruction and arena team room addition.